Agenda of Waiheke Local Board

I hereby give notice that an ordinary meeting of the Waiheke Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Thursday, 10 July 2014

4.15pm

Piritahi Marae
53 Tahatai Road

Blackpool

Waiheke Island

Waiheke Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Paul Walden
Deputy Chairperson	Shirin Brown
Members	Becs Ballard
	John Meeuwsen
	Beatle Treadwell

(Quorum 3 members)

Carmen Fernandes

Democracy Advisor

4 July 2014

Contact Telephone: (09) 373 6210

Email: Carmen.Fernandes@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Waiheke Local Board

10 July 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 3

2 Apologies 3

3 Declaration of Interest 3

4 Confirmation of Minutes 3

5 Leave of Absence 3

6 Acknowledgements 3

7 Petitions 3

8 Deputations 3

9 Public Forum 3

9.1 Waiheke Island Community Planning Group Inc -Christopher Wragge 3

10 Extraordinary Business 3

11 Notices of Motion 3

12 Approval of Lease Renewal, Te Huruhi Reserve, Tahatai Road, Blackpool, Waiheke, Waiheke Pony Club Incorporated. 3

13 Waiheke Local Board Community Development, Arts and Culture Work Programme 2014 - 2015 3

14 Unitary Plan submissions - Waiheke 3

15 Consideration of Extraordinary Items

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

2 Apologies

An apology from Deputy Chairperson SD Brown has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 26 June 2014, as a true and correct record.

5 Leave of Absence

That an apology from Deputy Chairperson SD Brown for leave of absence, be received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Waiheke Island Community Planning Group Inc -Christopher Wragge

Christopher Wragge from the Waiheke Island Community Planning Group Inc, will be in attendance to present to the Board regarding Proposed Auckland Unitary Plan submissions.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Waiheke Local Board

10 July 2014

Approval of Lease Renewal, Te Huruhi Reserve, Tahatai Road, Blackpool, Waiheke, Waiheke Pony Club Incorporated.

File No.: CP2014/14477

Purpose

1. This report seeks Waiheke Local Board approval, to grant a renewal of the lease to the Waiheke Island Pony Club Incorporated over part of Te Huruhi Reserve, Tahatai Road, Blackpool, Waiheke.

Executive summary

2. The Waiheke Island Pony Club (the Club), has occupied part of Te Huruhi Reserve since 1974 (Attachment A). The club’s current lease was granted from 1 April 2003 for a period of five years, with two further rights of renewal of five years each. The second renewal term expired on 31 March 2013 and there is one further five year right of renewal with a final expiry on 31 March 2018.

3. The Waiheke Island Pony Club owns the buildings on its leased area and has been registered as an incorporated society since 1978.

4. The leased area is held in fee simple by Auckland Council as a classified recreation reserve which is subject to the provisions of the Reserve Act 1977. The Club’s activity aligns with the reserve classification and there is no impediment to granting the final renewal.

5. This report recommends granting the renewal of lease to the Waiheke Island Pony Club Incorporated, for a period of five years commencing from 1 April 2013 until a final expiry on 31 March 2018.

Recommendation/s

That the Waiheke Local Board:

a) Approves the granting of a renewal of the lease to the Waiheke Island Pony Club Incorporated on part of Te Huruhi Reserve, Tahatai Road, Blackpool, Waiheke on the following terms and conditions:

i) Term - 5 years commencing on 1 April 2013;

ii) Rent - $500.00 plus GST per annum

iii) All other terms and conditions in accordance with the current lease agreement.

Comments

6. The Club was formed in 1973 and has occupied part of Te Huruhi Reserve since 1974 where it has developed a tidy picturesque facility. The Club is affiliated to the New Zealand Pony Club Association, and it aligns with the Association’s aims, to promote and improve the quality of riding and horse management, and to provide coaching for young riders.

7. The Club’s membership sits at forty-seven, and with well supported coaching, it is gaining wider interest and a growth in beginner riders. Older riders also provide support to beginners and the Club has a focus in providing an opportunity for families of all background to participate in the sport. The club facilities are open all year round and members participate in equestrian events both on Waiheke and wider Auckland, assisted by sponsorship.

8. The Club operates under an international code of conduct for the welfare of horses. It has a pasture management and grazing plan in place, and carries out regular soil testing. The Club has invested significantly in a new arena, and is working to alleviate minor drainage issues, with funds set aside to manage this.

9. The Club’s audited accounts show proper accounting records have been kept. Its facilities are open all year round and members participate in equestrian events both on Waiheke and wider Auckland, assisted by sponsorship.

Consideration

Local board views and implications

10. At a Local Board workshop informal support was provided for the final renewal of the lease term.

Maori impact statement

11. There is no significant change or impact for Maori associated with the recommendations in this report. Ensuring community facilities are accessible for members of the community is of benefit to all, including Maori.

Implementation

12. The recommendations within this report fall within the local board’s allocated authority relating to local and sports parks.

13. The recommendations in this report do not trigger the Auckland Council Significance Policy.

14. Council staff have sought input from relevant council departments for the renewal of the lease.

15. There are no cost implications for Auckland Council.

Attachments

No.	Title	Page
a View	Site Plan	3

Signatories

Authors

Robyn Campbell - Property Lease Advisor

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Judith Webster - Relationship Manager

Waiheke Local Board

10 July 2014

Waiheke Local Board Community Development, Arts and Culture Work Programme 2014 - 2015

File No.: CP2014/14563

Purpose

1. The purpose of this report is to present the Community Development, Arts and Culture (CDAC) 2014/2015 Waiheke Local Board work programme for approval.

Executive summary

2. This report provides information to support local boards to make decisions required to approve the CDAC 2014/2015 work programme.

3. The draft CDAC work programmes aim to provide a defined work programme of the 2014/2015 financial year. They cover the following areas:

· community development and safety;

· arts and culture;

· events; and

· community facilities.

4. The CDAC work programme for the Waiheke Local Board has been aligned to the following 2011 – 2013 Waiheke Local Board Plan priorities:

· building a strong community identity;

· arts and culture; and

· building our local economy.

5. Local Boards are now being requested to approve the CDAC work programme 2014/2015.

Recommendation/s

That the Waiheke Local Board:

a) Approves the Community Development, Arts and Culture work programme 2014/2015 (Attachment A).

b) Approves the following community arts organisations funding agreements (subject to the 2013/2014 business plans being received and the 2014/2015 funding agreements, including key performance indicators being approved by the Waiheke Local Board chair and arts portfolio holders):

· Artworks Community Theatre; and

· Waiheke Community Gallery.

Comments

6. This is the second year of development for the CDAC work programme for local boards. The work programmes for 2014/2015 have been developed using a co-ordinated departmental approach. Each CDAC unit has aligned their projects and initiatives to the Auckland Plan directives, the local board plan 2011 – 2013 and the local board draft annual plan priorities.

7. The CDAC work programmes align to the following 2011 – 2013 Local Board Plan priorities:

· building a strong community identity;

· arts and culture; and

· building our local economy.

CDAC recognises that new local board plan outcomes and the Long Term Plan 2015 – 2025 are currently being developed and these outcomes and priorities will be incorporated into the 2015 – 2016 CDAC work programmes.

8. The CDAC work programme 2014/2015 for the Waiheke Local Board (see Attachment A CDAC - work programme FY15 - Waiheke Local Board) includes the following areas of activity:

· Community Development and Safety: These projects aim to deliver a range of social outcomes including youth development, capacity building, safety advice and local projects, community funding and community economic development

· Arts and Culture: This includes the delivery of a range of programmes and centres including: community art programmes, funding agreements with arts facilities, public art installation and the redevelopment of the Artworks Studio and Artworks complex.

· Events: This will deliver a range of community events including: ANZAC day, Waiheke Christmas event, a community event, community volunteer awards, local event funding, local civic functions and citizenship ceremonies

· Community Facilities: This includes the provision of community facilities, community leasing, providing an integrated booking system, renewals and levels of service and venue hire.

9. The work programmes include scoped initiatives, the allocation of budgets and established timelines. A workshop has been conducted with the local board and CDAC staff on 2 May, and subsequent portfolio meetings, to ensure alignment with the local board priorities and they meet the needs of the local community.

10. Local Boards are requested to approve the CDAC work programme for 2014/2015. CDAC staff will continue to work with relevant portfolio holders and the local board to ensure the delivery of these projects and their evaluation. Portfolio holders and the local board will also be consulted on the prioritisation of the community facilities renewal projects and community leases.

Consideration

Local board views and implications

11. The draft 2014/2015 work programme was considered by the local board at a workshop on
2 May 2014 and subsequent portfolio meetings. The views expressed by local board members are reflected in Attachment A.

Maori impact statement

12. Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme deliverables aim to improve well-being among Maori living in the local board area. The focus of this CDAC work programme is to support Maori targeted initiatives.

Implementation

13. CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the annual plan 2014/2015 budget.

Attachments

No.	Title	Page
a View	Community Development Arts and Culture - 2014/2015 Work Programme	3

Signatories

Authors

Louise Mason - Manager Community Development, Arts and Culture

Authorisers

Louise Mason - Manager Community Development, Arts and Culture

Judith Webster - Relationship Manager

Waiheke Local Board

10 July 2014

Unitary Plan submissions - Waiheke

File No.: CP2014/14931

Purpose

1. Providing a summary of key topics relating to Waiheke raised by submitters during the Proposed Auckland Unitary Plan submission period.

Executive summary

2. Submissions on the Proposed Auckland Unitary Plan closed at 5pm on 28 February 2014. 8946 were received on time and a further 479 were received by 30 April 2014. On 11 June 2014 the Summary of Decisions Requested (SDR) report was notified and the further submission period commenced. Almost 100,000 individual decisions are summarised in the Summary of Decisions Requested report which is available online at www.aucklandcouncil.govt.nz.

3. Further submissions cannot raise new issues and only those with an interest greater than the general public or representing a matter of public interest can make a further submission. The further submission period closes on 22 July 2014.

4. Council planning staff have carried out a preliminary analysis of the submissions and identified a range of issues that are likely to be of strong interest to the Governing Body’s Unitary Plan Committee. Given the sheer number of topics addressed in the Proposed Auckland Unitary Plan and the wide range of issues raised in the submissions, a work programme of key issues under a series of topics will be presented to the Unitary Plan Committee on 8 July 2014 to consider.

5. The views of local boards are able to be represented by the invitation extended to all local board chairs to attend the Unitary Plan Committee on 8 July 2014.

Recommendation/s

That the Waiheke Local Board:

a) Receives the report.

Attachments

No.	Title	Page
a View	Proposed Auckland Unitary Plan submissions summary - Waiheke	3
b View	Proposed Auckland Unitary Plan submissions relating to Waiheke	3

Signatories

Authors	Janine Geddes - Local Board Advisor
Authorisers	Judith Webster - Relationship Manager