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Whau Local
Board
16 July 2014
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1 Welcome
The chair opened
the meeting and welcomed those present.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Ward Councillor’s Update
Whau local board received update from Councillor Ross Clow on matters
being addresses by Governing Body including LTP. He also noted the Mayor’s
visit to Avondale and New Lynn on 17 July, Council’s credit rating which has
come higher than commercial banks and awareness at governing body about New
Lynn and Avondale as being priority areas.
8 Deputations
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8.1
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Avondale Community Preschool
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Kirsty Pillay-Hansen made a presentation to the local board
outlining the vital role Avondale Community preschool plays within their diverse community; highlighting the
preschool as high quality and inclusive provider of early childhood education
in Avondale. The school asked for the board’s support in
their efforts to remain viable, through an ongoing relationship with Auckland
Council.
A copy of
presentation has been placed on the file copy of minutes and can be viewed at
the Auckland Council website.
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Resolution number WH/2014/98
MOVED
by Member R Manukia-Schaumkel, seconded by Member A Chand:
That the Whau Local
Board:
a) Receives
the presentation from Kirsty Pillay-Hansen from Avondale
Community Preschool and thank her for the presentation.
b) Requests
a report from staff on early childhood education in the Whau including:
i. the
current provision and projected need in the Whau’s neighbourhoods and town
centres.
ii. central
government support for early childhood centres.
iii. Auckland
Council’s current approach/future policy development for supporting early
childhood centres.
CARRIED
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Attachments
a Avondale Community Preschool -
Presentation
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9 Public Forum
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Darren Smith - Kelston Community Hub
- Updated the
board on safety issues in the Kelston community including lighting, road
safety, footpaths being uneven and narrow.
Alecia
Robertson – Kelston Community Trust
- Updated the
board on safety issues in the Kelston community including lighting, road
safety, footpaths being uneven and narrow.
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Resolution number WH/2014/99
MOVED by Member A Chand, seconded by Member SPT Matafai:
That the Whau Local Board:
a) Receives the public forum
submissions.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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13
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Orchard Reserve, ACG Community Orchard Project
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Resolution number WH/2014/101
MOVED
by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel:
That the Whau Local
Board:
a) Approves in principle the proposed project and site for the Orchard
Reserve Community Orchard as landowner.
b) Delegates
authority to the WLB Parks portfolio holder, Catherine Farmer to be able to
grant landowner approval in full at a later date subject to results of wider
consultation on the proposal showing general support.
CARRIED
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15
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Whau Local Board Event Support
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Resolution number WH/2014/103
MOVED
by Member SPT Matafai, seconded by Chairperson CM Farmer:
That the
Whau Local Board:
a) Supports the Chinese Moon Festival to transition from a local
board delivered event to a standalone event by providing funding support via
the local event support fund contestable grants process.
b) Approves
the setup of a Whau Local Board fast response events grants scheme for grants
of $1,000 or less and that this process be in addition to the current
contestable local event support fund process and that the process be
developed by officers to link to the Community Funding Policy, once adopted.
c) Approves
$10,000 being set aside from within it its existing events budget for the
fast events grants scheme.
d) Requests
officers to approach local business associations for applications to the Whau
Local Board for funding to support Christmas events in the Whau area town
centres and that these applications be considered by the Board at its
September meeting.
CARRIED
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16
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Whau Local Board Smoke-free Policy
Implementation
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Resolution number WH/2014/104
MOVED
by Member A Chand, seconded by Member D Macdonald:
That the
Whau Local Board:
a) Allocates
budget for printing and installation of additional smoke-free signs in 6 high
priority sites from appropriate facility budgets which include:
i) Avondale
Central Reserve area
ii) Blockhouse
Bay Recreation Reserve
iii) Olympic
Park
iv) New
Lynn Library
v) Blockhouse
Bay Library
vi) Avondale
Library
b) Promotes the smoke-free status of smoke-free public places in Whau
as the Board deems appropriate.
CARRIED
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17
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Local Alcohol Policy Project - Draft Policy for Local Board
Feedback
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Secretarial note: Member Ami Chand and Chairperson
Catherine Farmer declared conflict of interest in this item and took no part
in the discussion or voting on the matter.
Catherine Farmer vacated
the chair and deputy chair Susan Zhu assumed the chair at 7.28pm.
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Resolution number WH/2014/105
MOVED
by Member SPT Matafai, seconded by Member R Manukia-Schaumkel:
That the
Whau Local Board:
a) Endorses the
draft Auckland Council Local Alcohol Policy, noting that the resolution will
be included in the officers’ report to the Local Alcohol Policy Project
Hearings Panel.
b) Notes
that West Auckland which has licencing trusts has the lowest incident of
alcohol and drug related crashes in Auckland Council zone urban areas, the
lowest severity of alcohol/drug related crashes and the lowest incident of
drink driving prosecutions.
CARRIED
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18
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Local board role in alcohol licence applications
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Secretarial
note: Members Ami Chand and Catherine Farmer declared conflict of
interest in this item and took no part in the discussion or voting on the
matter.
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Resolution number WH/2014/106
MOVED
by Member DQ Battersby, seconded by Member R Manukia-Schaumkel:
That the
Whau Local Board:
a) Supports option 3 (Local Board are either allocated or
delegated the power to object) by way of delegation.
CARRIED
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Secretarial Note: Catherine Farmer resumed the
chair at 7.35pm.
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19
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Draft Allocation of Decision Making Review
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Resolution number WH/2014/107
MOVED
by Member DQ Battersby, seconded by Member A Chand:
That the Whau Local
Board:
a)
Supports
local boards retaining budget, work programme and all decision making
responsibility for local economic development.
CARRIED
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Secretarial Note: Member Duncan Macdonald abstained from voting
on above resolution.
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21
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Confirmation of Workshop Records: March and April 2014
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Resolution number WH/2014/109
MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel:
That the Whau Local Board:
a) Confirms
that the records of the workshops in Attachments A - I held on the following
dates are a true and correct record:
o 5 March
2014
o 7 March
2014
o 12 March
2014
o 19 March
2014
o 26 March
2014
o 2 April
2014
o 9 April
2014
o 16 April
2014
o 23 April
2014
CARRIED
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22 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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23 Procedural motion to
exclude the public
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Resolution
number WH/2014/110
MOVED by Chairperson CM Farmer, seconded by Member
SPT Matafai:
That the
Whau Local Board:
a) Excludes
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting
in public, as follows:
C1 Land acquisition New
Lynn
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Reason for passing this resolution
in relation to each matter
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Particular interest(s) protected
(where applicable)
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Ground(s) under section 48(1) for
the passing of this resolution
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The public conduct of the part of
the meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(h) - The withholding of the
information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
In particular, the report contains
information that may affect council's ability to undertake negotiations or
deal with land owners going forward..
s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the report contains
information that may affect council's ability to undertake negotiations or
deal with land owners going forward..
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s48(1)(a)
The public conduct of the part of
the meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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C2 Confidential - Special
Housing Areas: Tranche 4
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Reason for passing this resolution
in relation to each matter
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Particular interest(s) protected
(where applicable)
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Ground(s) under section 48(1) for
the passing of this resolution
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The public conduct of the part of
the meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(c)(ii) - The withholding of
the information is necessary to protect information which is subject to an
obligation of confidence or which any person has been or could be compelled
to provide under the authority of any enactment, where the making available
of the information would be likely to damage the public interest.
In particular, the report contains
information which, if released, would potentially prejudice or disadvantage
commercial activities..
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s48(1)(a)
The public conduct of the part of
the meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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7.46pm The public was excluded.
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
8.04pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Land acquisition New Lynn
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That the Whau Local Board:
b) Agrees that neither the report nor the resolutions be
restated in the public minutes until the reason for confidentiality no longer
exists.
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C2
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Special Housing Areas: Tranche 4
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That the Whau Local Board:
c) Agrees that neither the report nor the resolutions be
restated in the public minutes until the reason for confidentiality no longer
exists.
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8.05 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
