Waitematā Local Board

OPEN MINUTES

Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office Boardroom, Level 2, 35 Graham Street, Auckland on Tuesday, 8 July 2014 at 6.01 pm.

present

Chairperson	Shale Chambers
Deputy Chairperson	Pippa Coom
Members	Christopher Dempsey
	Greg Moyle
	Vernon Tava
	Rob Thomas
	Deborah Yates

Waitematā Local Board 08 July 2014

1 Welcome

2          Apologies

There were no apologies.

3          Declaration of Interest

Secretarial Note:      Deputy Chairperson, Pippa Coom, declared an interest in Item 17:  Proposal to Grant a Community Lease for Hukanui Reserve, 12 Hukanui Crescent, Herne Bay, as a former Trustee of the Kelmarna Community Gardens Trust and will take no part in the vote on the matter.

4          Confirmation of Minutes

Resolution number WTM/2014/101

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That the ordinary minutes of its meeting, held on Tuesday, 10 June 2014, be confirmed, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

9 Public Forum

9.1	Public Forum - Freemans Bay Residents
	Resolution number WTM/2014/102 MOVED by Member VI Tava, seconded by Member CP Dempsey: a) That Lynne Butler and Grey Seagar be thanked for their attendance and presentation to the Board. CARRIED
	A copy of the presentation has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a     Freemans Bay Residents - Submissions to PAUP

Secretarial Note:         The Chairman with the consent of the meeting accorded precedence to Public Forum Items 9.3 and 9.4 at this time.

9.3	Public Forum - Kent Lundberg, MRCagney Pty Ltd - The Grafton Gully Multiway Boulevard
	Resolution number WTM/2014/103 MOVED by Member CP Dempsey, seconded by Deputy Chairperson PJ Coom: a)      That the Waitemata Local Board: i)       Supports in principle the Grafton Gully Multiway Boulevard proposal; ii)      Requests Auckland Transport and the New Zealand Transport Agency assess the proposal and provide a response as to how it can be progressed; and iii)     Refers the proposal to the Infrastructure Committee of the Governing Body for its consideration. b)      That Kent Lundburg be thanked for his attendance and presentation to the Board. CARRIED
	A copy of the presentation has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a     Grafton Gully Multiway Boulevard

9.4	Public Forum - Brandon Wilcox, Grey Lynn and Arch Hill Residents Community Group - 367-375 Great North Road, Grey Lynn
	Resolution number WTM/2014/104 MOVED by Member GJ Moyle, seconded by Member RAH Thomas: a)      That Brandon Wilcox be thanked for his attendance and presentation to the Board. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a     Grey Lynn and Arch Hill Residents Community Group - 367-375 Great North Road, Grey Lynn

Secretarial Note:         The order of business resumed at Public Forum Item 9.2.

9.2	Public Forum - Soala Wilson, Grey Lynn Community Support, Objection to 7 Storey Apartment Development at 367-375 Great North Road, Grey Lynn
	Resolution number WTM/2014/105 MOVED by Member GJ Moyle, seconded by Member DA Yates: a)      That Soala Wilson be thanked, for her attendance and presentation to the Board. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a     Grey Lynn Community Support - 367-375 Great North Road, Grey Lynn

9.5	Public Forum - John Elliott, 367-375 Great North Road, Grey Lynn
	Resolution number WTM/2014/106 MOVED by Member VI Tava, seconded by Member CP Dempsey: a)      That John Elliot be thanked for his attendance and presentation to the Board. b)      That the Waitematā Local Board support intensification along Great North Road, Arch Hill, and note that the community have supported the Proposed Auckland Unitary Plan zoning of THAB but that this should be within the limits agreed to. c)      That, with regard to 367-375 Great North Road, Arch Hill, the Waitematā Local Board notes: i)       That the operative District Plan height limit is 15 metres, the Proposed Auckland Unitary Plan allows for 13.5 - 14.5 metres, and the proposed development is 23.55 metres (seven storeys); ii)      That the proposed development exceeds the allowable floor space; and iii)     That if a seven storey building was to be permitted on that site it would set a precedent with significant urban design implications for the area necessitating wider consultation and engagement with the community. d)      That for these reasons the Waitematā Local Board recommends the full notification of the resource consent application for the proposed development at 367-375 Great North Road, Arch Hill. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a     John Elliott - 367-375 Great North Road, Grey Lynn

9.6	Public Forum - Rob Warner, Local Alcohol Policy Project - Draft Policy for Local Board Feedback
	Resolution number WTM/2014/107 MOVED by Member CP Dempsey, seconded by Member VI Tava: a)      That Rob Warner be thanked for his attendance and presentation to the Board.
	A copy of the presentation has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a          Rob Warner - Charts 1 and 2

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Councillor's Report
	Secretarial Note:         Councillor Michael Lee submitted his apologies for absence.

13

Auckland Transport Report - July 2014

Resolution number WTM/2014/108 MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey: a)    That the Auckland Transport Report – July 2014 be received. b)    That the Waitematā Local Board: i)    Notes that Parnell Rail Station concept Option 1 has been approved by the Auckland Transport Board; and ii)    Delegates to the Transport Portfolio holders, Members Pippa Coom and Christopher Dempsey to provide feedback on the design of Option 1 to Auckland Transport. c)    That Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport be thanked for his attendance. CARRIED

14

Smoke-free Policy Implementation- Waitemata Local Board

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Smoke-free Policy Implementation – Waitematā Local Board report be received.

b) The Waitematā Local Board confirms its policy:

i) That all local parks, reserves, council delivered events, libraries, community facilities, swimming pools and the public outdoor areas associated with these facilities are declared smoke free

ii) To continue advocating to Auckland Transport to implement the Auckland Council smoke free policy in relation to all transport areas, including train stations, train platforms, bus stations, bus shelters and ferry terminals in the Waitematā Local Board area.

c)      That the Waitematā Local Board:

i)        Approves as a Local Improvement Project (LIPs), allocating the following 2014/15 LIPs budget and affirming its project champions to the following LIPs project as follows:

No	Project description	Capex/ Opex	Budget value	Project Champions
1	Public places smoke-free signage	Opex	$6,000.00	Vernon Tava and Pippa Coom

ii)       Approves the printing and installation of additional smoke-free signs in 17 high priority sites as follows:

i)        The grounds of the Central Library;

ii)       Parnell Library grounds (Jubilee Building);

iii)      Leys Institute and Centre grounds;

iv)      Grey Lynn Library grounds;

v)      Grey Lynn Community Centre grounds;

vi)      Freemans Bay Community Centre grounds;

vii)     Grey Lynn Paddling Pool (subject to consultation with pool operators);

viii)    Parnell Baths (subject to consultation with pool operators);

ix)      Pt Erin Pool and Park (subject to consultation with pool operators);

x)      Parnell Rose Gardens;

xi)      Gladstone Park;

xii)     Grey Lynn Park;

xiii)    Myers Park;

xiv)    Victoria Park;

xv)    Western Springs;

xvi)    Western Park; and

xvii)   Albert Park.

iii)      Agrees to promote the smoke-free status of smoke-free public places in Waitemata as the Project Champions deem appropriate.

c)         That Jasmin Kaur, Policy Analyst and Michael Sinclair, Team Leader, Regionwide Social Policy be thanked for their attendance.

Resolution number WTM/2014/109

MOVED by Member DA Yates, seconded by Member RAH Thomas:

Member DA Yates moved an amendment to the original recommendation as follows:

a) That Cox’s Bay Reserve be added to the list in Cii) above.

The amendment was put and declared

CARRIED

The Chairperson put the substantive motion as amended.

Resolution number WTM/2014/110

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Smoke-free Policy Implementation – Waitematā Local Board report be received.

b)      The Waitematā Local Board confirms its policy:

i) That all local parks, reserves, council delivered events, libraries, community facilities, swimming pools and the public outdoor areas associated with these facilities are declared smoke free; and

ii) To continue advocating to Auckland Transport to implement the Auckland Council smoke free policy in relation to all transport areas, including train stations, train platforms, bus stations, bus shelters and ferry terminals in the Waitematā Local Board area.

c)      That the Waitematā Local Board:

i)       Approves as a Local Improvement Project (LIPs), allocating the following 2014/15 LIPs budget and affirming its project champions to the following LIPs project as follows:

No	Project description	Capex/ Opex	Budget value	Project Champions
1	Public places smoke-free signage	Opex	$6,000.00	Vernon Tava and Pippa Coom

ii)      Approves the printing and installation of additional smoke-free signs in 17 high priority sites as follows:

i)       the grounds of the Central Library;

ii)      Parnell Library grounds (Jubilee Building);

iii)     Leys Institute and Centre grounds;

iv)     Grey Lynn Library grounds;

v)      Grey Lynn Community Centre grounds;

vi)     Freemans Bay Community Centre grounds;

vii)    Grey Lynn Paddling Pool (subject to consultation with pool operators);

viii)   Parnell Baths (subject to consultation with pool operators);

ix)     Pt Erin Pool and Park (subject to consultation with pool operators);

x)      Parnell Rose Gardens;

xi)     Gladstone Park;

xii)    Grey Lynn Park;

xiii)   Myers Park;

xiv)   Victoria Park;

xv)    Western Springs;

xvi)   Western Park;

xvii)  Albert Park; and

xviii) Cox’s Bay Reserve.

iii)     Agrees to promote the smoke-free status of smoke-free public places in Waitemata as the Project Champions deem appropriate.

c)      That Jasmin Kaur, Policy Analyst and Michael Sinclair, Team Leader, Regionwide Social Policy, be thanked for their attendance.

CARRIED

Secretarial Note:         The Chairman with the consent of the meeting accorded precedence to Item 19 at this time.

19

Local Alcohol Policy Project - Draft Policy for Local Board Feedback

Resolution number WTM/2014/111 MOVED by Member VI Tava, seconded by Member DA Yates: a)      That the Local Alcohol Policy Project – Draft Policy for Local Board Feedback report be received. b)      That the Waitematā Local Board: i)       Recognises that Waitematā is an important regional centre for entertainment and hospitality and due to this there is the potential for alcohol related harm and disruption. ii)      Continues to play an active role in developing the Council’s Local Alcohol Policy, taking into account the views of the community, social agencies and licensees. iii)     Delegates to the Heritage, Urban Design and Planning Portfolio holders, Christopher Dempsey and Vernon Tava, and the Board Chair to finalise formal feedback on the draft Auckland Council Alcohol Policy, by 30 July 2014 to ensure that the feedback is taken into consideration in the officers’ report on the Local Alcohol Policy Project Hearings Panel. c)      That Michael Sinclair, Team Leader Regionwide Social Policy, be thanked for his attendance. CARRIED

Secretarial Note:      The order of business resumed at Item 15:  Waitemata Local Board Event Funding 2014/2015.

15

Waitemata Local Board Event Funding 2014/2015

Resolution number WTM/2014/112

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a)         That the Waitematā Local Board Event Funding 2014/2015 report be received.

b)         That the Waitematā Local Board:

i)        Approves funding for the following four events and corresponding amounts for three years through the event partnership fund ($80,800).

Event	Amount (per year)
Festival Italiano	$15,000
Art Week Auckland	$10,000
Art in the Dark	$30,000 (for 2014/15, reducing by $5,000 each year)
Grey Lynn Park Festival	$25,000
Total	$80,000

Event	Amount
Playing in the Street	$3,000
West End Cup	$9,000
Franklin Road Christmas Lights (Top up to Christmas Fund to provide for waste management costs. See also funding allocation from the Christmas event fund)	$3,000
Auckland Fringe Festival	$10,000
Total	$25,000

ii)       Approves funding for the following events for the 2014/2015 financial year from the event support fund ($25,072)

iii)        Approves funding for the following event for the 2014/2015 financial year from the Christmas event fund ($5,050)

Event	Amount
Franklin Road Christmas Lights	$5,050
Total	$5,050

c)         That Tess Alexander, Event Facilitator, be thanked for her attendance.

CARRIED

Secretarial Note:      The Chairperson with the consent of the meeting accorded Items 17, Item 18:  and Item 21, at this time.

17

Proposal to Grant a Community Lease for Hukanui Reserve, 12 Hukanui Crescent, Herne Bay

Resolution number WTM/2014/113 MOVED by Member GJ Moyle, seconded by Member RAH Thomas: a)      That the Proposal to Grant a Community Lease for Hukanui Reserve, 12 Hukanui Crescent, Herne Bay report be received. b)      That the Waitematā Local Board: i)       Approves a new community lease of Hukanui Reserve to the Kelmarna Community Garden Trust, and a license to Framework trust to operate the gardens on the site; ii)      Authorises Council officers to undertake Iwi consultation and advertising pursuant to the provision of the Reserves Act as outlined in the report; iii)     Agrees that the Iwi consultation, submission period and hearing dates be consolidated into one advertisement; iv)     Approves the spend of $500.00 from the Waitematā Local Board Relationship budget for the placing of a public notice in the print media; iv)     Confirms that the Waitematā Local Board Hearings Committee deal with any submissions received or hearing required and that confirmation of the Hearing date be delegated to the Committee Chair and Deputy Chair; and v)      Requests that Council officers report back to the Board at the conclusion of the consultation and advertising period on any submissions and leasing to the Kelmarna Community Gardens Trust and licensing to Framework Trust. c)      That Ron Johnson, Community Lease Advisor, be thanked for his attendance. CARRIED

18

Fukuoka Friendship Garden

Resolution number WTM/2014/114 MOVED by Chairperson S Chambers, seconded by Member GJ Moyle: a)         That the Fukuoka Friendship Garden report be received. b)         That the Waitematā Local Board: i)     Endorses the recommendation from the Fukuoka Friendship Garden Steering Group in principal on its preferred site for the re-establishment of the Japanese garden at the Zoo entrance of Western Springs Lakeside Park.  ii)    Delegates to Members Deborah Yates and Vernon Tava to join the Fukuoka Friendship Garden Steering Group so that, now a preferred site has been selected for the re-establishment of the Japanese garden, they are involved in oversight of the re-establishment and ongoing funding arrangements of the re-established Fukuoka Friendship Garden within Western Springs Lakeside. iii)   Notes that the next step for the Fukuoka Friendship Garden Steering Committee will be to report to the Parks, Sport and Recreation Committee on 5 August 2014, and seek endorsement, before reporting to the Strategy and Finance Committee. iv)   Further notes that the Waitematā Local Board will address Landowner Approval when a complete proposal is put forward. c)         That Lynda Lucas, Team Leader Parks Liaison and Development and Mace Ward, Manager Regional and Specialist Parks, be thanked for their attendance. CARRIED

21

Public Feedback Summary Report on the draft Newton and Karangahape Road Plans

Resolution number WTM/2014/115 MOVED by Member VI Tava, seconded by Member CP Dempsey: a)      That the Public Feedback Summary Report for the Draft Karangahape Road and Newton Plans report be received. b)      That the Waitemata Local Board notes that the feedback is available for public release and viewing on the Local Board’s website page. c)      That Gurv Singh, Planner, Hannah Thompson, Planner and Joao Machado, Team Leader – Planning Central/Islands, be thanked for their attendance. CARRIED

The order of business resumed at Item 16.

16

Waitemata Local Board 2014-2015 Community Development Arts and Culture Work Programme

Resolution number WTM/2014/116 MOVED by Chairperson S Chambers, seconded by Member GJ Moyle: a)      That the Waitematā Local Board 2014-2015 Community Development Arts and Culture Work Programme report be received. b)      That the Waitemata Local Board: i)       Approves the revised Community Development Arts and Culture 2014 – 2015 local work programme; and ii)      Notes and approves to the extent the Board has allocated responsibility the budgeted revised Community Development Arts and Culture 2014 – 2015 regional work programme. CARRIED

20

Draft Allocation of Decision Making Review

Resolution number WTM/2014/117 MOVED by Chairperson S Chambers, seconded by Member CP Dempsey: a)      That the Draft Allocation of Decision Making Review report be received. b)      That the Waitematā Local Board delegates to the Board Chair and Deputy Chair to provide feedback on the allocation of decision making review issues paper and identify any additional issues relevant to the scope of the review. CARRIED

22

Recommendations from the Waitemata Local Board Finance Committee

Resolution number WTM/2014/118

MOVED by Member GJ Moyle, seconded by Member VI Tava:

a)      That the project recommendations from the Waitemata Local Board Finance Committee be received.

b)      That the Waitematā Local Board:

i)       Approves as Local Improvement Projects (LIPs), allocating the following 2013/14 LIPs budget and affirming its project champions to the following LIPs projects as follows:

No	Project description	Capex/ Opex	Budget value	Project Champions
1	Resource consent costs to excavate and construct Victoria Park cricket wicket extension	Capex	$7,000.00	Shale Chambers and Vernon Tava
2	Contribute to the renewal of the Costley Reserve Playground	Capex	80,000.00	Shale Chambers and Vernon Tava
3	City Centre Play Space Misery Bronze Artwork	Capex	10,000.00	Shale Chambers and Greg Moyle
	Totals	Capex	$97,000.00

CARRIED

23

Submission on Auckland Transport’s Notice of Requirement for the St Lukes Interchange

Resolution number WTM/2014/119 MOVED by Deputy Chairperson PJ Coom, seconded by Member VI Tava: a)         That the Submission on Auckland Transport’s Notice of Requirement for the St Lukes Interchange report be received. b)         That the Waitemata Local Board: i)       Approves the Board submitting in opposition to Auckland Transport’s St Lukes Interchange proposal to designate part of the parkland at 820 Great North Road for roading purposes, which would enable two left hand turn lanes to be constructed onto St Lukes overbridge; ii)      Approves the submission on Auckland Transport’s Notice of Requirement for the St Lukes Interchange; iii)     Delegates to the Board Chair, Deputy Chair and Parks Portfolio holders for any further matters relating to the submission; and vi)     Delegates to the Chair, Deputy Chair and Parks Portfolio holders to represent the Board at the hearing process. CARRIED

24	Deputy Chairperson's Report
	Resolution number WTM/2014/120 MOVED by Chairperson S Chambers, seconded by Member VI Tava: a)         That the Deputy Chair’s Report be received. CARRIED

25	Board Members' Reports
	Resolution number WTM/2014/121 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: a)         That the Board Members’ written and verbal reports be received. CARRIED

26	Waitemata Local Board Workshop Notes
	Resolution number WTM/2014/122 MOVED by Chairperson S Chambers, seconded by Member RAH Thomas: a)      That the Waitemata Local Board workshop notes for the meetings held on 3, 12, 17 and 24 June 2014 be received. CARRIED

27	Reports Requested/Pending
	Resolution number WTM/2014/123 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: a)         That the Reports Requested/Pending be received. CARRIED

28        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

29        Procedural motion to exclude the public

Resolution number WTM/2014/124

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

That the Waitematā Local Board:

a)      Excludes the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1     Confidential - Special Housing Areas:  Tranche 4

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest. In particular, the report contains information which, if released, would potentially prejudice or disadvantage commercial activities..	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

9.42 pm           The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

9.52 pm           The public was re-admitted.

restatement

It was resolved while the public was excluded:

C1	Confidential - Special Housing Areas: Tranche 4
	That the Special Housing Areas:  Tranche 4 report and associated resolutions remain public excluded until such time that confidentiality no longer exists.

9.52 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:............................................................................

CHAIRPERSON:...........................................................