I hereby give notice that an ordinary meeting of the Youth Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 28
July 2014
6.00pm -
Induction for new members 2014-2016
Reception
Lounge, Level 2
Auckland Town Hall
301-305 Queen Street
Auckland
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Youth Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Councillor Linda Cooper, JP
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Members
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Agnes Wong
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Ben Dowdle
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Flora Apulu
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Ginah Vakaheketaha-Nelisi
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Janice Auva'a
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Jason Mareroa
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Linda Cooper, JP
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Marek Townley
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Matariki Roche
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Micah Stininato
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Mosa Mafile'o
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Nortessa Montgomerie
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Sam Vaili
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Sam Yoon
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Sarah MacCormick
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Savanna Steele
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Tim Matthews
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Vernon James
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(Quorum 10 members)
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Maureen Koch
Democracy Advisor
23 July 2014
Contact Telephone: (09) 357 3096
Email: maureen.koch@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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The purposes of the Youth Advisory Panel will be as follows:
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Identify and communicate to the Council the
interests and preferences of the youth of Auckland in relation to:
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the content of the strategies, policies, plans, and bylaws of the
Council, especially the economic development strategy; and
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any matter that the Panel considers to be of particular interest
or concern to the youth of Auckland.
·
Advise the Mayor and the Council’s governing
body and local boards, of the Council processes and mechanisms for engagement
with the youth in Auckland; and
·
Engage with Local Boards on youth issues.
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Youth Advisory
Panel
28 July 2014
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Extraordinary
Business 5
5 Farewell to retiring panel members and welcome to new panel
members 7
6 Induction - further information and Q & A 9
7 Draft Auckland Council Local Alcohol Policy 11
8 Updates from Youth Advisory Panel Members 15
9 Subcommittee update 19
10 Update from Executive Subcommittee 21
11 Consideration of Extraordinary
Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Youth Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 9 June 2014, as a true and correct
record.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Youth Advisory
Panel
28 July 2014
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Farewell to
retiring panel members and welcome to new panel members
File No.: CP2014/16544
Purpose
1. To provide time in the panel’s
meeting for the induction of new members and farewell the retiring members.
Executive
summary
2. Mayor Len Brown will speak to
the Youth Advisory Panel, farewell the retiring members and welcome the new
members of the panel.
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Recommendations
That the Youth Advisory Panel:
a) thank Mayor Len Brown for his
attendance.
b) thank retiring members for
their contribution to the panel.
c) welcome new members.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Maureen Koch - Democracy Advisor
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Authoriser
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Sarah McGhee - Community Development Programme Manager
SCI
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Youth Advisory
Panel
28 July 2014
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Induction - further information and Q & A
File No.: CP2014/16540
Purpose
1. To provide Youth Advisory Panel
members an opportunity to ask questions regarding the Induction Briefing held
on Wednesday, 23 July 2014.
Executive
summary
2. On Wednesday 23
July, staff supporting the Youth Advisory panel, presented to members on the
Councils Governance Structure, levels of support, and panels role in Council.
Should there be any follow up issues or need for further explanation this can
be raised at this point on the agenda.
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Recommendation
That the Youth Advisory Panel:
a) receive the further information
regarding council’s processes and procedures for panels.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Bruce Thomas - Principal Advisor Panels, Democracy
Services
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Authoriser
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Sarah McGhee - Community Development Programme Manager
SCI
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Youth Advisory
Panel
28 July 2014
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Draft Auckland Council Local Alcohol Policy
File No.: CP2014/15097
Purpose
1. To request formal feedback from
the Youth Advisory Panel (the Panel) on the draft Auckland Council Local
Alcohol Policy (LAP).
Executive
summary
2. In May 2014, the council’s
Regional Strategy and Policy Committee approved the draft Auckland Council
Local Alcohol Policy (as part of the full Local Alcohol Policy (LAP) Project
Statement of Proposal document) for public consultation.
3. As part of the public
consultation process, the council held a written submission period from 16 June
to 16 July 2014.
4. In addition to the public
consultation process, council staff are running a separate process to gather
feedback on the draft LAP from council advisory panels, local boards and
council-controlled organisations.
5. As part of this separate
process, staff presented the draft Auckland Council LAP to the Youth Advisory
Panel at its 9 June 2014 meeting. At the meeting, the Panel resolved to
consult with their respective youth councils before providing feedback on the
draft LAP.
6. This report outlines the actions
taken in response to the 9 June 2014 resolutions and provides an opportunity
for the Panel to provide their feedback formally.
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Recommendations
That the Youth Advisory Panel:
a) note that staff held workshops
on the draft Local Alcohol Policy with local youth councils in the South,
West and Central areas and that the feedback from these workshops has been
provided to the Health and Welfare sub-committees.
b) provide feedback on the draft
Auckland Council Local Alcohol Policy by passing formal resolutions, noting
that these will be included in the officers report to the Hearings Panel.
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Comments
Background
7. The Sale and Supply of Alcohol
Act 2012 enables councils to develop local alcohol policies (LAPs) to control
the sale of alcohol in their districts.
8. In May 2012,
after considering a research report on key alcohol-related issues for Auckland,
the Regional Development and Operations Committee (RDOC).the RDOC approved the
development of an Auckland Council LAP, subject to the passing of the Bill
(resolution number RDO/2012/78(d)). This decision was later confirmed by the
Governing Body in January 2013, after the new Act received Royal assent on 18
December 2012.
9. In May 2014, the council’s
Regional Strategy and Policy Committee approved the draft Auckland Council
Local Alcohol Policy (as part of the full Local Alcohol Policy Project
Statement of Proposal document) for public consultation.
Public consultation on draft Local
Alcohol Policy
10. The public consultation process
was officially opened on 16 June 2014, with the written submission period
running through to 16 July 2014.
11. Once the submissions received
have been collated and analysed, council staff will prepare a report to the
Hearings Panel to summarise the key issues raised in the feedback. Following
this, the council will hold public hearings for those submitters that wish to
discuss the draft LAP with the Hearings Panel in person. The hearings are
likely to occur in late-August and early-September 2014.
Feedback from council
stakeholders
12. In addition to the public
consultation process, council staff are running a separate process to gather
feedback on the draft LAP from local boards, council-controlled organisations
and council advisory panels (including the Youth Advisory Panel).
13. As part of this separate process,
staff reported the draft LAP to the Youth Advisory Panel’s June business
meeting. Community Policy and Planning staff also attended the meeting and
gave a presentation to the panel explaining the provisions recommended in the
draft LAP.
Process for gathering
feedback from local youth councils and the Youth Advisory Panel
14. After considering the draft LAP,
members advised that they would like to consult with the local youth
councils/boards before giving feedback. To allow for this, members resolved to
hold sub-regional workshops before their next meeting. Members also resolved to
delegate the writing of feedback to two subcommittees, to be endorsed at the
July meeting of the Youth Advisory Panel. The resolutions were as follows:
Resolution number YOU/2014/24
MOVED by Member F Apulu, seconded by Member T Matthews:
That the Youth Advisory Panel:
a) request that council staff
hold cluster workshops before the next Youth Advisory Panel July meeting
b) delegate the responsibility to
provide feedback on the draft Local Alcohol Policy to the Health and Welfare
Sub-committees
c) endorse feedback from the
Health and Welfare subcommittees on the draft Auckland Council Local Alcohol
Policy at the 21 July 2014 Youth Advisory Panel Meeting.
Note: The July 2014 meeting date was changed to 28 July
after these resolutions were passed.
15. In response to these resolutions,
council staff organised workshops as follows:
· 28
June 2014 – South Jam Youth workshop
· 2
July 2014 – West Youth Council workshop
· 9
July 2014 – Central youth workshop (note all youth councils across the region
were also invited to this event).
16. Local youth councils within the
northern area have each discussed the draft LAP at their individual meetings
but opted not to hold a cluster workshop. Some members have chosen to submit
individually.
17. The feedback received from the
South, West and Central workshops was provided to members Wong and Mafileo, as
representatives of the Health and Welfare sub-committees, to assist them in
developing feedback on the draft LAP. At the July meeting (in response to this
report), Members Wong and Mafileo will present this feedback (which will
incorporate the feedback from the local youth councils) to the Panel for its
endorsement.
18. If the Panel endorses this
feedback, and passes resolutions to this effect, the resolutions will be
included in the body of the officers’ report to the Hearings Panel prior to the
hearings.
19. The Panel will also be invited to
attend a hearing, along with other advisory panels, local boards and
council-controlled organisations.
Consideration
Local
board views and implications
20. The draft Local
Alcohol Policy is also being reported to local boards throughout July and early
August, so that boards can provide formal feedback through resolutions.
Maori
impact statement
21. Staff have
worked with Te Waka Angamua (Maori Strategy and Relations Department) and
policy advisors at the Independent Maori Statutory Board (IMSB) to deliver a
program for engaging with Maori on alcohol issues, including a workshop with
rangatahi (youth).
Implementation
22. Not applicable.
Attachments
There are no attachments for this report.
Signatories
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Authors
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Rebecca Turner - Policy Analyst
Belinda Hansen - Principal Policy Analyst
Michael Sinclair - Team Leader, Regionwide Social
Policy
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Authorisers
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Penny Pirrit - Regional & Local Planning Manager
Gael Surgenor - Manager Community Development and
Safety
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Youth Advisory
Panel
28 July 2014
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Updates from Youth Advisory Panel Members
File No.:
CP2014/15973
Purpose
1. Providing an
opportunity for the Youth Advisory Panel’s members to update the meeting on
activities.
Executive
Summary
2. These shared
updates are provided to members to be taken back to their respective youth
voice mechanisms in local board areas, as appropriate.
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Recommendation
That the Youth Advisory Panel:
a) note the
updates from the panel members.
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Attachments
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No.
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Title
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Page
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aView
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Youth Advisory Panel Member Update –
July 2014
Marek Townley, Franklin
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17
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Signatories
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Author
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Sarah Finlay - Strategic Advisor Youth
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Authoriser
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Gael Surgenor - Manager Community Development and
Safety
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Youth Advisory
Panel
28 July 2014
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Youth Advisory
Panel
28 July 2014
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Subcommittee update
File No.:
CP2014/15974
Purpose
1. To provide
subcommittee leads an opportunity to give an update on subcommittee actions.
Executive
Summary
2. Each of the
eight subcommittee leads will provide an update on each respective
subcommittee’s membership, work plan and progress against priority actions:
Goal 1 - I have a voice, am valued and
contribute - Flora Apulu
Goal 2 - I am important, belong, am cared
about and feel safe - Mosa Mafileo
Goal 3 - I am happy, healthy and thriving -
Agnes Wong
Goal 4 - I am given equal opportunities to
succeed and be given a fair go
Goal 5 - I can get around and get connected
Goal 6 - Auckland is my playground -
Savanna Steele
Goal 7 - Rangatahi tū Rangatira
(AlI rangatahi will thrive)
Communications subcommittee - Marek Townley
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Recommendations
That the Youth Advisory Panel:
a) thank the
subcommittee leads for their updates
b) forward the updates for the attention of their respective local
youth voice mechanisms
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Attachments
There are no attachments for this report.
Signatories
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Author
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Sarah Finlay - Strategic Advisor Youth
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Authoriser
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Gael Surgenor - Manager Community Development and
Safety
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Youth Advisory
Panel
28 July 2014
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Update from Executive Subcommittee
File No.:
CP2014/15975
Purpose
1. Providing an
opportunity for the Youth Advisory Panel’s members to update the meeting on
activities.
Executive
Summary
2. These shared
updates are provided to members to be taken back to their respective local
youth voice mechanisms in local board areas, as appropriate.
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Recommendations
That the Youth Advisory Panel:
a) note the
updates from the sub-committees.
b) communicate
the updates to their respective local youth voice mechanisms as appropriate.
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Attachments
There are no
attachments for this report.
Signatories
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Author
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Sarah Finlay - Strategic Advisor Youth
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Authoriser
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Gael Surgenor - Manager Community Development and
Safety
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