Agenda of Albert-Eden Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

a) confirm the minutes of its ordinary meeting, held on Wednesday, 2 July 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests to speak had been received.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Remuera Railway Station - Heritage Presentation

Executive Summary

Sue Cooper, Chair Remuera Heritage and David Pittman, Chair Remuera Railway Station Preservation Trust, will be in attendance during Public Forum to discuss the Remuera Railway Station.

Recommendation/s

That the Albert-Eden Local Board:

a) thanks Sue Cooper, Chair Remuera Heritage and David Pittman, Chair Remuera Railway Station Preservation Trust, for their Public Forum presentation.

9.2 Yasmin Sait - Community Stakeholder Engagement E-Tool

Executive Summary

Yasmin Sait, local resident, will be in attendance during Public Forum to deliver a presentation regarding the stakeholder management software she has recently developed.

Recommendation/s

That the Albert-Eden Local Board:

a) thanks Yasmin Sait, local resident, for her Public Forum presentation.

9.3 James Summers - Auckland Community Central Volleyball Club

Executive Summary

James Summers, President, Auckland Community Central Volleyball Club, will be in attendance during Public Forum to deliver a presentation to the Board introducing the club and outlining its engagement work with local schools and other community groups.

Recommendation/s

That the Albert-Eden Local Board:

a) thanks James Summers, President, Auckland Community Central Volleyball Club, for his Public Forum presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion - Cricket Avenue Parking

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Member Tim Woolfield for inclusion on the agenda for the Albert-Eden Local Board meeting being held on day, Wednesday, 6 August 2014:

Recommendation/s

That the Albert-Eden Local Board:

a) requests Auckland Transport assess the installation of permanent parking (angle and/or parallel) on the western side of Cricket Avenue in Mt Eden.

Background

The western side of Cricket Avenue was redesigned for RWC 2011 when a temporary stand was erected with supporting structures very close to the footpath. No stopping at all times was installed on the western side. Since then Cricket Avenue has become the designated over-flow area for disabled parking and this extends to both sides of the street for large events, with right-angled parking on the western side.

There is support to investigate converting the NSAAT to angle parking from members of the Eden Park Traffic Management Group.

The benefits of making this change are:

1. It makes control of this area simpler when used for disabled parking especially if angle parking was deemed feasible and safe

2. It will help reduce the impact of parking in residential streets when other sporting or non sporting events are held at Eden Park

Eden Park complies with on-site disabled parking requirements but demand has steadily increased since 2011.

Area in question:

Albert-Eden Local Board

06 August 2014

Adoption of the Albert-Eden Local Economic Development Action Plan

File No.: CP2014/16427

Purpose

1. The purpose of this report is to seek adoption of the Albert-Eden Local Economic Development (ED) Action Plan. The report outlines further amendments made to the local ED action plan since the local board workshop on 12 June 2014. These changes reflect further feedback received from key stakeholders since the workshop.

Executive summary

2. The local ED action plan has been developed following consultation with a wide range of key stakeholders. Stakeholders have identified a number of challenges and opportunities within the Albert-Eden economy and these have helped shape the actions within the plan.

3. Local boards have an important role to play in local economic development and provide informed input to regional economic development initiatives, where appropriate. Development of a local ED action plan provides a mechanism to identify local economic development issues and opportunities, and scope and implement initiatives in response.

4. The board is now being asked to adopt the Albert-Eden Local ED Action Plan.

5. If approved, officers will develop project scopes for priority projects, either new or building on existing projects, for year 1 of the action plan (2014/15), including individual project plans and budgets. These will be brought to the Board for approval, noting that projects can only proceed if funds are allocated.

Recommendation/s

That the Albert-Eden Local Board:

a) Adopts the Albert-Eden Local Economic Development (ED) Action Plan (see attachment)

b) Requests that officers develop project scopes for proposed year 1 (2014/15) priority projects, to form part of the local economic development work programme for 2014/15, and that officers seek local board approval of the scopes and individual project budgets during the first quarter of 2014/15.

Comments

Background

6. The development of a local ED action plan for the Albert-Eden area was included in the ED portfolio work plan in December 2013.

7. The Albert-Eden Local ED Action Plan supports the Auckland Plan, Auckland’s Economic Development Strategy (EDS) and the Albert-Eden Local Board Plan. It is structured into sections that align with the five priorities and cross cutting themes of the Auckland Economic Development Strategy:

· grow a business friendly and well-functioning city

· develop an innovation hub of the Asia-Pacific rim

· be internationally connected and export driven

· enhance investment in people to grow skills and a local workforce

· develop a creative, vibrant international city.

8. The plan will provide a framework that guides local actions in Albert-Eden for the next three to five years. It provides a mechanism for the local board to engage with individuals and organisations delivering economic development initiatives and also the wider Albert-Eden business community.

9. The plan contains a set of priority actions for inclusion in future local board agreements and the next long term plan. The action plan will form the basis of the annual local economic development work programme and will be reviewed annually to agree priorities for the forthcoming financial year.

Consultation and feedback

10. Consultation has been undertaken with the following key stakeholders: Auckland Council (Economic Development, Community Development Arts and Culture, Local Board Services, Planning Central, City Transformation and Community, Policy & Planning, Te Waka Angamua, Bylaws, Unitary Plan), ATEED, Auckland Transport, COMET, Business Improvement Districts (BIDs -Mt Eden, Dominion Rd and Kingsland), Business Associations (Pt Chevalier, Greenwoods Corner, Mt Albert and Sandringham), Ministry of Education, Unitec, University of Auckland, Plant and Food, ADHB and Greenlane Clinical Centre, Eden Park, Westfield St Lukes and Office of Ethnic Affairs.

11. Feedback has been sought from stakeholders and has been positive. Stakeholders have expressed the desire to work with and engage with the local board. The level of stakeholder engagement has been good with no significant changes requested. The following minor amendments to the version seen by the local board at the 12 June 2014 workshop have been made:

· Introductory text:

o Page 4 – Additional bullet point about high rental costs hindering the development of small start-up businesses in area such as the arts and creative sector.

o Page 8 – Additional section identifying on-going (building on existing) and new priority projects for Year 1-3.

· Action Plan (Appendix 1):

o Action 2.2 – Innovation networks – amended wording to better reflect links between Albert-Eden based businesses and regional innovation networks and associated infrastructure.

o Action 3.2 – New action inserted to capture increasing collaboration between providers of international education in Albert-Eden to help grow the international education sector.

o Action 4.1 – Skills and employment pathways – amended wording to reflect the role of the Youth Employment Traction Hub in enabling students to access information about employment pathways.

o Action 5.1 – Tourism – amended wording to emphasise the importance of increasing the profile and web presence of Albert-Eden as a tourist destination.

o Action 5.8 – Accessibility – amended wording to include advocacy for those with access needs, and for improved public transport in Albert-Eden.

o Action 6.1.2 – Sustainability – amended wording to include support for local markets and related start-up businesses.

Consideration

Local board views and implications

12. Albert-Eden ED portfolio holders have been kept up to date with and involved with the development of the local ED action plan. In addition, a previous draft was presented to a local board workshop on 12 June 2014 and feedback from the workshop has been incorporated.

Maori impact statement

13. Some actions within the local ED action plan concern the three Maunga in Albert-Eden for which the Tāmaki Collective and Maunga Authority (currently in formation) are the relevant stakeholders and interested parties. Appropriate consultation as part of the Maunga governance has been undertaken and is still under discussion. If economic development initiatives were to be developed into project scopes, further consultation with the Tāmaki Collective and the Maunga Authority would be required.

Implementation

14. The Local ED Action Plan will form the basis for the local economic development work programme for the local board. The work programme should include suggested priority on-going (building on existing) and new projects for years 1 – 3 (2014/15 – 2016/17). The suggested year 1 (2014/15) projects will form part of the draft work programme for 2014/15 (subject to local board approval). Officers will report back to the board during the first quarter of 2014/15 to seek approval of project scopes and budgets.

15. In June 2015, Auckland Council groups Local Economic Development team will hold a planning workshop with the local board. At the workshop there will be a review of the action plan, completed actions will be removed and new ones added. The revised action plan will then be finalised as the local economic development work programme for that financial year.

Attachments

No.	Title	Page
a View	Albert-Eden Local Economic Development Action Plan	5

Signatories

Author

Kathryn Nemec – Project Manager, Local Economic Development

Authorisers

Harvey Brookes - Manager Economic Development

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

06 August 2014

Auckland Transport Monthly Update Report – August 2014

File No.: CP2014/16968

Purpose

1. This report provides an update on local transport matters over the last month for the Albert-Eden Local Board.

Executive summary

2. This report contains a general monthly update on transport matters both locally and from across Auckland and a list of issues currently being addressed by Auckland Transport for the Albert-Eden Local Board.

Recommendation/s

That the Albert-Eden Local Board:

a) Receives the Auckland Transport Monthly Update Report – August 2014.

b) Notes the Rough Order of Cost of approximately $ 30,000 for installing a coloured grit road surface on the approaches to the pedestrian crossing located near 100 Balmoral Road and requests that Auckland Transport start detailed design and provide a Final Cost for delivery of this project.

Comments

Auckland Transport Work Programme

3. Auckland Transport aims to provide an annual work programme, to all Local Boards, in August each year. This year Auckland Council’s budget deliberations are taking longer than forecast. Auckland Transport’s work programme is decided after Auckland Council’s budget is confirmed so will be ready later than predicted.

4. Auckland Transport now plans to deliver its annual work programme in September or October 2014.

Corridor Management Plans

5. Auckland Transport is developing six, Corridor Management Plans (CMPs) in the Albert-Eden Local Board’s area:

· Great North Road from Karangahape Road to Ash Street;

· Manukau Road from Broadway to the Royal Oak roundabout;

· Mt Albert and Carrington Roads;

· Greenlane Road West;

· New North Road from Mt Eden Road to Blockhouse Bay Road; and

· Great South Road from Broadway to Otahuhu (planned to start soon).

6. CMPs are strategic documents designed to provide a 30 year framework for agencies working to maintain and improve transport along broad ‘corridors’ of movement. A CMP is not a detailed plan but outlines the types of planning that may be needed so that agencies can start planning budgets and work programmes in a coordinated way as early as possible.

7. The Albert-Eden Local Board has provided feedback into these plans on the following occasions:

· 12 March 2014 the Albert-Eden Local Board Transport Relationship Manager briefed the Board about the CMPs at a workshop and Members were asked to feed ideas through to the Transport Portfolio Leaders;

· 16 April 2014 the team developing the Great North Road CMP met with the Albert-Eden Local Board and workshopped this plan. The team also took the opportunity to introduce the other proposed CMPs and discuss initial feedback from stakeholders; and

· 14 May 2014 the other CMPs were workshopped with the Albert-Eden Local Board

8. The CMP Team have collated feedback from the Albert-Eden Local Board and will be briefing the Board Members on progress on 30 July 2014.

Parking Strategy

9. Auckland Transport recently started development of an Auckland-wide ‘Parking Strategy’. The review is analysing the use of Park and Rides, residential parking zones, managing on and off street parking in the central city, clearway times on arterial roads and parking in town centres. Auckland Transport has identified parking problems which affect the entire region and proposed some possible ideas to fix them.

10. The review will involve all aspects of parking in Auckland and Auckland Transport wants public feedback on its Draft Parking Discussion Document advertising the review extensively and extending the time for available for submissions. Auckland Transport circulated a draft ‘discussion document’ to all elected members in late May and public consultation started on 31 May and submissions closed on 31 July 2014.

11. Auckland Transport workshopped the strategy with representatives of the Albert-Eden Local Board on 19 June 2014 and the Board made a submission on the Parking Strategy by the due date.

Dominion Road Update

12. The project will provide continuous bus lanes along Dominion Road from SH 20 to View Road that will improve bus travel times down this important route. The upgrade will also include upgraded footpaths through the three Dominion Road ‘villages’, safety improvements for pedestrians and improved optimisation of traffic signals.

13. Construction of the Dominion Road Alternative Cycle Route started in early June 2014 and is progressing quickly.

14. Design of the main corridor is still progressing at pace and construction is planned to start in the main corridor in October 2014.

15. Between 21 and 25 July 2014 letters were sent to approx. 2500 residents and owners informing them about works planned nearby and that work will start in late-2014.

Albert-Eden Local Board Transport Capital Fund

16. The Albert - Eden Local Board has $664,933 per annum of discretionary funding for transport-related capital projects. It may allocate funding for the whole electoral term (i.e. $1,994,799) at any stage during its term.

17. The uncommitted $ 119,016 from the previous electoral term may also be rolled over on this occasion, giving the Albert - Eden Local Board a total pool of approximately $2,113,815 available in this electoral term to spend on transport projects.

18. This money can be used for projects identified by the Local Board, the principal constraints being that the project:

· Will not compromise transport safety;

· Is transport-related;

· Is in the ‘road corridor’; and

· Does not compromise the efficiency of the road network.

19. So far, in this electoral term, the Albert-Eden Local Board has requested seven projects that are listed in Attachment A.

20. This month there are a number of projects that Auckland Transport is able to report back about.

21. No new projects have been identified this month but the following progress can be reported:

· Both proposed Local Area Traffic Management (LATM) projects in Gladstone and Point Chevalier have been investigated. In both cases the investigation has indicated that speeds in these areas are already safe and would not warrant installation of traffic calming measures. Auckland Transport therefore suggests that the Albert –Eden Local Board review these projects and only pursue them if it can be demonstrated that they enjoy strong public support; and

· Slowing traffic at the pedestrian crossing outside 100 Balmoral Road has been investigated and the installation of a grit road surface that will slow traffic recommended. The Rough Order of Cost is $30,000 and a resolution is required if Auckland Transport is to proceed with this project.

· The consultation for the two Balmoral LATM projects is finished and final modifications to the plans have been made. A contractor will be appointed soon and it is planned that work will start in August 2014.

22. Detailed discussion and progress reports are included in Attachment A.

Issues Register

	Description	AT Response
Parking in Epsom in vicinity of Queen Mary Avenue	Concerns have been raised about a lack of retail parking for the cinema and shops on Manukau Road, Queen Mary Avenue and in surrounding areas.	This issue is an on-going matter over which there has been considerable discussion between Auckland Transport and the Albert-Eden Local Board’s Transport representatives. On 21 May 2014 members of the Parking Team met with one of the Albert-Eden Local Board’s Transport representative to discuss the problem ‘on the ground’. On 5 June 2014 Auckland Transport staff again met with the Albert-Eden Transport Portfolio Lead and discussed this matter ‘on the ground’. A simple solution to the problem is not readily apparent but the Auckland Transport Parking Team are working closely with the Board’s Transport Representative to develop a solution.
Owens Road Safety Issues	Residents have raised concerns about the curved section of Owens Road that extends from Epsom Ave to approx. Numbers 113/78. Residents are concerned about speeding drivers ‘spinning out’ on the corners.	Last month, it was reported that the Road Corridor Operations Team had conducted an investigation of this area and had made a number of changes to nearby signage. The Maintenance Team has tested the road’s surface to make sure that it has the required level of grip. If the road surface does not meet standards remedial work will be undertaken. This matter was discussed in detail on 20 June 2014 by the Transport Portfolio Lead and Auckland Transport’s engineer responsible for the area. In summary, a range of steps have been taken too date, including improved signage. The next step is to monitor the area and if problems persist. then a rough non-slip surface can be applied that will make the corner safer.
Mountain Road Traffic Issues	Residents have raised concerns about the amount and behaviour of traffic on Mountain Road during school morning and afternoon peaks. Of particular concern was the difficulty for traffic to negotiate the intersections of Mountain Road and: · Glenfell / Almorah Roads; and · Gilgit Road.	Auckland Transport has clustered a number of issues in the area together so that an integrated approach can be developed for making the area around Mountain Road, Auckland Grammar and St Peters safer. The aim is to look at all of Mountain Road including the Brightside intersection and all the other roads intersecting with and deal with them together. A lot of work has been done so far, withbaseline surveys being completed by Community Transport last year. The team were also in Auckland Grammar in August-September last year and surveyed all the pupils and teachers that cycle to school. This is a unique survey done to provide details about cycle routes that are specific to the schools. Last term a large survey of all movements from Epsom Ave to Gillies Ave and each of the other Mountain Road feeder routes was completed. The survey involved recording movements over a continuous two week period. The process going forwards is that; · The first technical engineering meeting is currently scheduled for 19 August 2014. It is a big meeting involving traffic engineers, walking and cycling planners, public transport planners and people from traffic operations (who work the traffic signals). This meeting will provide a confirmed technical position about possible ways to solve the issues. These solutions need to be both feasible and cost effective. · After this stakeholder engagement is planned. This will start about 2-3 months after the technical meeting. · Actual road works are unlikely to start before the middle of 2015 because the planning process is pretty involved and this is a complicated project. In summary considerable work has been done ‘behind the scenes’ and in the next few months stakeholders will start to become more involved as the Safety Around Schools Team starts wider community engagement.
Mount St John Ave	Currently there is a Kea crossing installed in front of Diocesan School for Girls in Margot St. It is requested that this crossing be moved from its current location in Margot St to Mount St John Ave and installed just east of the intersection of Margot and Mount St John Ave. The reasons for this request are: · Margot St is quiet and has slow traffic; · The current crossing is under-utilised because the students normally cross Mount St John Ave east of the intersection of Margot St and Mount St John Ave; and · Moving the crossing to the location in which the students actually cross would seem to be safer than retaining a crossing that is not well utilised.	Investigations of this issue have now completed. Pedestrian counts at the existing Kea crossing indicated that it should be retained. Further study of the intersection of Margot and Mount St John confirming that the behaviour of turning vehicles is such that it would be unsafe to build a crossing close to the intersection. The team has investigated whether it is feasible to build a new crossing that will ‘capture’ the Margot St ‘desire line’( that is created when people cross Mt St John Road in a North/South direction to follow Margot St) further to the east or west of the intersection. Research indicated that there is very little pedestrian activity in this area, with people crossing further along either up or down Mt St John Ave. Based on this detailed investigation Auckland Transport does not believe that building a pedestrian crossing in this location is warranted.
Alford Street	It has been reported that there are issues with excessive speed in this street.	The issue has been logged and is being investigated. Initial feedback is that the street has a history of complaints that are not substantiated by the speed measurements that have been conducted in the street. This is still under investigation and a report should be available for the next meeting.

Attachments

No.	Title	Page
a View	Summary of Albert-Eden Local Board Transport Capital Fund Projects	5

Signatories

Author	Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport
Authoriser	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Albert-Eden Local Board

06 August 2014

Albert-Eden Local and Sports Parks draft annual work programme 2014-2015

File No.: CP2014/15522

Purpose

1. The purpose of this report is to present the final 2014-2015 Local and Sports Parks operations, capital works and renewals programme for the approval of the Albert-Eden Local Board.

Executive summary

2. This report presents Local and Sports Parks draft annual work programme for the 2014-2015 financial year. It includes park asset renewals, capital works and the parks maintenance programmes which total $4.8 million.

3. The work programme does not include the SLIPs programme of works or any works associated unfunded works with external agency projects.

4. Should unforeseen works arise or work priorities change from those attached and approved, the parks advisor will discuss this with the local board park portfolio holders.

Recommendation/s

That the Albert-Eden Local Board:

a) approves the Local and Sports Parks draft annual work programme for 2014-2015 as detailed in Attachment A to this report;

b) delegates the approval for any changes to the renewal work programme to the parks advisor, Local and Sports Parks Central, subject to consultation with the parks portfolio holders of the Albert-Eden Local Board.

Comments

5. This report presents Local and Sports Parks proposed work programme for the 2014-2015 financial year, but reflects a three year view of the outlying years. It includes park asset renewals, capital works and the parks maintenance programmes. It also includes deferred projects from 2013-2014. It is not a budget report and therefore budget figures are indicative only. In particular, renewals budgets do not usually match the value of works proposed. Works will be delivered within the total renewal budget bottom line. However, for consistency, budget lines that the local board will see throughout the year are shown.

6. Officers discussed the scope of the draft annual work programme at a workshop with the local board on 17 June.

7. The Local and Sports Parks draft annual work programme 2014-2015 has a strategic focus, in that many projects will be delivered over two financial years. Some flexibility is needed in delivery of parks works to adapt to changing environments, including external factors beyond council control such as weather, vandalism, and theft, as well as issues that may arise during the detailed design, community engagement and consenting stages. Any of these factors may affect project delivery outcomes singly or in combination.

8. In particular, staff may need to adjust asset renewal priorities as unforeseen renewals or complexities in delivering planned renewals arise. Given the scale of the work programme, the limited amount of time to get the work done, and the dynamic nature of the parks asset base, it is recommended that delegation for changes to the parks renewal work programme be given to the park advisor (particularly urgent or unforeseen works) subject to consultation with the parks portfolio holders of the Albert-Eden Local Board.

9. Although the SLIPs programme is referred to in the attached programme, it is not part of this work programme. Similarly, projects in parks resulting from external agency projects are not included. These will be reported separately to the local board.

10. The renewals programme includes works on volcanic cones. These works reflect the required minimum of work on volcanic cones as advised by the Regional and Specialist Parks team. The local board does not have governance jurisdiction, but holds the budget for the volcanic cones and therefore includes them in its renewal programme.

Consideration

Local board views and implications

11. The parks portfolio representatives have provided feedback on the proposed Local and Sports Parks work programme 2014-2015 at a workshop on 17 June. Feedback from this workshop has informed the draft programme.

12. Several projects are included without a specific budget. Reasons for this may be due to cost estimates that are dependent on uncompleted development plans, or the local board has not formally resolved to continue with the project.

Maori impact statement

13. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Attachments

No.	Title	Page
a View	Albert-Eden Local and Sports Parks Draft Annual Work Programme 2014-2015	5

Signatories

Author

Graham Marchant - Parks Advisor

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

06 August 2014

Proposed Grant of a Community Lease of the Pavilion Building and Additional Facilities, Windmill Netball Courts, 48 Windmill Road Epsom

File No.: CP2014/16187

Purpose

1. The purpose of this report is to seek the Albert–Eden Local Boards’ approval to lease the Pavilion building at 48-108 Windmill Road to AMI Auckland Netball Incorporated (Netball) and Recreate NZ (Recreate), and part of the toilet and changing room building to Netball. Both buildings are owned by Council.

Executive summary

2. The Albert-Eden Board decided in 2011 to lease the buildings at Windmill Road to an active recreation organisation. The community lease to the previous tenant the Embroiderers Guild was not renewed.

3. Advertisements were placed in 2013 and two applications were received. Applications were from Netball, who manage netball across Auckland and Recreate, who provide adventure, recreation, education and social programmes, for children and young people with disabilities.

4. Both organisations have met and agreed to share building A (refer to attachment A). This fits with the Local Boards desire to ensure that community facilities are fully utilised with agreed shared occupancy. There is also the potential for co-operation between the two groups in the delivery of programmes.

5. Netball will utilise the ground floor of the building and the surrounding court areas to cater for expanding participation in netball in central Auckland, particularly for the surrounding neighbourhood. Recreate will use the upper floor of the building to deliver programmes for disabled children and young people across the whole Auckland area, and to provide office space.

6. Netball will also occupy part of the ground floor of the second building B (refer to attachment A) on site to operate a tuck shop, equipment and supplies stores, and first aid room. These areas have recently been renovated and Netball has installed equipment to run the tuck shop and first aid room.

7. Windmill Park is classified as recreation reserve and is Crown land with management vested in Auckland Council. As such it may be required for Treaty redress and provision will be made in any lease to cover this.

8. Leasing is authorised by section 54 of the Reserves Act 1977 and the decision to lease falls within the Boards’ decision-making allocation. The lease will be in accordance with the provisions of the Community Occupancy Guidelines and the report recommends that community leases be granted to Netball and Recreate.

Recommendation/s

That the Albert-Eden Local Board:

a) Approves the issue of a lease to AMI Auckland Netball Incorporated, noting the following terms:

i) The lease is granted for the occupation of the ground floor of the Pavilion building at 48 -108 Windmill Road and part of the ground floor of the adjacent building, for a tuck shop, equipment and supplies stores, and first aid room;

ii) The approval is granted for a lease term of 5 years with a right of renewal for 5 years;

iii) The approval is granted with a cost of rent of $1 per year and a maintenance fee of $4,500 per annum, plus GST;

iv) The community outcome plans attached to this report will become a schedule to the lease.

b) Approves the issue of a lease to Recreate NZ., noting the following terms:

i) The lease is granted for the occupation of the upper floor of the Pavilion building at 48 -108 Windmill Road;

ii) The approval is granted for a lease term of 5 years with a right of renewal for 5 years;

iii) The approval is granted with a cost of rent of $1 per year and a maintenance fee of $3,750 per annum, plus GST;

iv) The community outcome plans attached to this report will become a schedule to the lease.

c) That each lease contain a clause for early termination in regard to the Treaty of Waitangi as the Reserve is Crown owned and may be required by the Crown in the future for Treaty redress.

d) All other terms and conditions to be in accord with Council’s Community Occupancy Guidelines.

Comments

9. This report deals with the leasing of a two storied building located at the entrance to Windmill Park marked A and part of a second building for a tuck shop, equipment and supplies stores, and first aid room marked B (Attachment A). Both buildings are Council owned.

10. Building A was previously occupied by the Embroiderers Guild and their community lease expired on the 31July 2011. The local board resolved not the renew lease wishing to lease to groups with an active sport focus.

11. An advertisement was placed in the Central Leader on 20 November 2013 seeking expressions of interest to lease the building.

12. Two applications were received – from Netball and Recreate. Netball had previously occupied Windmill Park from the 1930s before outgrowing the venue and moving to Ngahue Reserve Mt Wellington in 2005. Recreate are a Charitable Trust that provide adventure type activities for disabled children and younger people.

13. The applications were tabulated to compare them against each other and how they met the criteria of the Park Management Plan, Councils Long Term Plan and Local Board objectives (Attachment B). This results table has been reviewed and supported by Parks Sports and Recreation.

14. To be leased is a 2 storied building with a footprint of 190 m²approximately, with a total floor area of approximately 300m² (building A). The building is one of two on the site. Part of building B will be occupied by Netball to operate a tuck shop, equipment and supplies stores, and first aid room. The rest of the building is given over to toilets and change areas, and will continue to be managed by Auckland Council staff and will be available to other users of the courts.

15. The proposal is that Recreate will occupy the upper floor of building A with AMI Auckland Netball occupying the ground floor. The two groups have discussed this arrangement and can meet their programme needs using the building this way, and at peak activity times for each group, there will likely be some sharing of space.

16. The land on which the building stands is Windmill Park legally described as Allot 180 Sec 10 Suburbs of Auckland S.O. 703 (2 parcels), Allot 279 Sec 10 Suburbs of Auckland S.O. 47701 C.T.22D/585. The area is zoned open space 3 in the District Plan.

17. A Park Management Plan approved in 1995 is in place. The management plan provides in part for the following;

· To provide areas of sufficient size and standard to allow organised sports to be accommodated.

· To develop and maintain quality playing surfaces.

· Any future lease entered into must be directly related to the use of Windmill Park as a Recreation Reserve zoned open space 3.

· The amount of traffic by any new applications to use Windmill Park will be a criteria which will be assessed in determining if that use will be granted.

18. The land at Windmill Park is classified as recreation reserve and subject to the provisions of the Reserves Act 1977. It forms part of the Epsom Domain Recreation Reserve which is Crown derived and is vested by the Crown in the Auckland City Council, in trust, for recreation reserve purposes. Leasing is authorised by section 54 of the Reserves Act 1977 and the decision to lease falls within the Boards delegated authority. Any new lease granted by Council should include the standard Treaty clause to warn any tenant and remind the Council that the reserve is Crown owned and may be required by the Crown in the future for Treaty redress.

19. The application from Netball aligns with the objectives of the Park Management Plan. They propose running netball league games during the week, Saturday morning school girl games, and holiday programmes. These activities will all utilise both the building and the court areas. Since their move to Mt Wellington in 2005 the popularity of the game has increased pressure on resources there. There is now a demand for netball activities on this side of the city to serve Mt Eden and the surrounding areas.

20. The proposed hours of operation are 3.30pm-6.30pm Monday-Wednesday, 8.00am– 12.30pm winter Saturdays, 8.30 am-11.30am winter Sundays, and 8.00am–6.00pm Monday -Friday during School Holidays. The building would also be used at weekends for coaching and refereeing seminars.

21. Exclusive occupation of the court areas will not be included in the lease, and will continue to be booked with Auckland Council. This allows for other users when the courts are not utilised for netball particularly during the summer for tennis.

22. Spreading the Netball activities across the week mitigates the issue raised in the management plan of assessing the effect of the amount of traffic generated. An analysis by Auckland Transport at the time of reporting, shows three calls have been received recently relating to parking in the area, all related to cars parking over driveways.

23. The application by Recreate is to use the upper floor of the building for office space and space to run social, life skills, and seminars programmes for their clients. The majority of their outdoor programmes will be run off site but, there will likely be some use made of the court and park areas.

24. Recreate is a charitable not for profit organisation providing adventure, recreation, education and social programmes for children and young people with disabilities. They run their own programmes and are a service provider to other organisations,

25. The Local Board encourages the full utilisation of community facilities. Prior to the report being prepared the two applicants met to discuss sharing the building A and this can be accommodated. Netball can use the ground floor area and Recreate the upper floor. There will likely be times when each tenant has a need for more space and they have agreed to share each other’s areas.

26. Recreate advises they are willing to renovate the interior of the building to improve their programme delivery. This includes improving the kitchen area to teach life skills.

27. Supporting information supplied with the applications, shows that each organisation is well managed, has good governance structures, and are financially viable.

28. Rent is proposed to be $1 per year in accordance with the Councils community occupancy guidelines. As the premises are shared, a maintenance fee is also paid by each tenant based on a charge of $25m². Netball will occupy more space than Recreate so the charges are $4,500 (180m²) and $3,750 (150m²) respectively per annum plus GST.

29. An initial lease term of 5 years with a right or renewal of 5 years is proposed and all other terms and conditions will be in accord with the community occupancy guidelines. It is proposed that two leases be issued, one to each group as they will both occupy defined areas of each building.

30. Community Outcome Plans have been negotiated with each group and these are attached for the approval of the Board and will become a schedule to the lease. (Attachment C Netball and Attachment D Recreate).

Consideration

Local board views and implications

31. The table assessing the applications has been reviewed by the Board Portfolio Holders and options for sharing and full utilisation of the facility have also been discussed.

Maori impact statement

32. The activities of both organisations provide for full community participation, open to all Aucklanders. As this is a lease of Crown land managed in trust by Auckland Council the lease should contain a Treaty clause to warn any prospective tenants and remind the Council that the reserve is Crown owned and may be required by the Crown in the future for Treaty redress.

Implementation

33. There are no implementation issues.

Attachments

No.	Title	Page
a View	Attachment A - Site Plan	5
b View	Attachment B - Assessment Table	5
c View	Attachment C - Community Outcomes Netball	5
d View	Attachment D - Community Outcomes Recreate NZ	5

Signatories

Author

Ron Johnson - Community Lease Advisor

Authorisers

Kevin Marriott - Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

06 August 2014

Fowlds Park Sportsfield Development

File No.: CP2014/14103

Purpose

1. At the Albert Eden Local Board meeting held on 2 April 2014 the board approved the installation of an artificial turf on the number three field at Fowlds Park (resolution number AE/2014/49). However deputations made by the Friends of Fowlds Park (4 June 2014) in response to this decision resulted in the board resolving to put the project on hold while further iwi consultation was undertaken and the concerns raised by the Friends of Fowlds Park investigated. The report provides an update on the progress made in relation to this deputation and addresses iwi consultation, heritage landscape concerns, the Fowlds Park Management Plan and the 1977 Reserves Act.

Executive summary

2. At the Albert Eden Local Board meeting held on 4 June 2014 the board approved the following resolutions (AE/2014/24 and AE/2014/45):

· Requests Parks officers to consult with Ngāti Whātua Ōrakei and other mana whenua and that in the meantime that the Board’s decision to proceed with an artificial turf at Fowlds Park be put on hold.

· Requests Parks officers to investigate the additional material provided by the Friends of Fowlds Park and the Tree Council with respect to the future development of Fowlds Park.

3. The report addresses all of these issues and concludes that the installation of one artificial field (over the footprint of an existing sportsfield) with high quality landscaping around the fringes will not significantly compromise any heritage, landscape or management plan values/objectives.

4. Consultation has also been undertaken with six iwi. None of these iwi have opposed the installation of an artificial field although one expressed a preference for option 1 and Ngāti Whātua Ōrakei, in alignment with their standard approach to every resource consent application relating to native vegetation, oppose the removal of the strip of trees to the north of the number three field.

5. However Ngāti Whātua Ōrakei (NWŌ) stated that they would be willing to work with Auckland Council ‘on the plans to ensure that vegetation planning in the park is done in a way we are happy with’. NWŌ also expressed a desire to work with Council to explore the incorporation of cultural art / design / celebration of heritage in any future development on the site. Auckland Council has already suggested that iwi artwork is integrated into the soft ball back stop fence (to be located in the north eastern corner of the number 3 field) but while the project is on hold nothing has been confirmed in this regard.

Recommendation/s

That the Albert-Eden Local Board:

a) Approve the re-commencement of the project to install an artificial turf field on the number three field at Fowlds Park and as detailed in the Fowlds Park artificial playing field concept 2.

Comments

6. The concerns raised by the Friends of Fowlds Park regarding the installation of an artificial field at the site relate to Heritage, the Reserves Act 1977, the Fowlds Park Management Plan 1992 and ‘inadequate’ levels of consultation that was undertaken as part of the planning process for the artificial field.

Heritage

7. An archaeological report undertaken in June 2014 confirms that there would not appear to be any archaeological or heritage items in the area where works are proposed. In some reserves there are likely to be 20th century heritage sites where archaeological evidence, that falls outside the provisions of Heritage New Zealand’s Authority, may be present. However, in this instance the fill is quarry spoil, probably from quarries in the same general area and the likelihood of finding archaeological remains under the number 3 field are deemed to be very low. Despite this accidental discovery protocols will be put in place should the project proceed.

8. One archaeological site has been recorded in the vicinity of Fowlds Park. This is midden site R11/22 that lies inside the ornamental gates to the park from Rocky Nook and this will not be affected by any works relating to the artificial field.

9. ‘Fowlds Park (originally known as Morningside Reserve) was Asylum endowment reserve land until 1892, when a land swap occurred with the Ministry of Education. The land was then leased for grazing, and was used as a quarry and a rubbish dump. In 1911, the newly-formed Mount Albert Borough Council expressed interest in the land as a recreational reserve, and managed the park from 1912’.

10. The Park went through stages of development in the 1920s and Mt Albert Borough Council, in the late 1920’s, invited designs for the park to be submitted. A renowned landscape architect, Fred Tschopp, provided ‘a design that included the integration of organized sports grounds and passive recreational facilities in the form of bowling, croquet lawns and children’s play grounds’ (as shown in appendix 1). While it is not clear how much of Tschopp’s plan was adopted on the ground, the general layout of the park mirrors many features set out in his plan. Fields one and two at the site are shown as a football and cricket ground, the number four field is marked out as a hockey pitch and the northern stand of eucalypts show as a mix of specimen trees and open lawn. However, there are also a number of differences between the plan and the current layout of the site, particularly around the number three field and the strips of land (banks) immediately to the north and south of this field.

11. Tschopp’s plan shows tennis courts and a densely landscaped network of paths plus a grandstand and terraces on the number three field. Therefore whatever was implemented from Tschopp’s plan in this area has long since been changed. The current park features most impacted by the installation of the artificial field are the grass bank on the south side of the field and the strip of 30 year old pohutukawa on the northern side of the field. In Tschopp’s plan the grass bank is shown as a Grandstand, pavilion and terraces and the northern bank is shown as a rockery with connecting footpath. The installation of an artificial would not therefore involve the removal of features that are shown in Tschopp’s design.

12. It is also important to highlight the fact that Tschopp’s approach to landscaping in New Zealand sought to ‘transform primarily passive gardenesque, public gardens into multipurpose public open spaces which offered a range of experiences for a multiple public.’ The reserve was principally viewed in terms of its potential for community recreation and outdoor education over visual amenity.

The Reserves Act 1977 and the Fowlds Park Management plan in relation to protection of the natural environment and free and easy access to space

13. The Reserves Act 1977 Section 17(2)(c) states:

those qualities of the reserve which contribute to the pleasantness, harmony and cohesion of the natural environment and the better use and enjoyment of the reserve shall be conserved.

14. The Fowlds Park Management Plan states:

2.6.1 In addition, the park fulfils a passive / casual recreation role of local significance

3.2 To continue to assist recreational and cultural groups in the promotion and maintenance of their activities whilst recognising the right of individuals to use publicly owned open space as an individual …….

3.5 To conserve and enhance the landscape….. which may be necessary to ensure a pleasant setting in harmony with the environment

3.7 To minimise any possible conflict between activities on the Reserve and adjoining land uses

4.8.2 It is important that as far as possible the natural features should be preserved.

15. The beauty and the variety of design elements within Fowlds Park are cherished by all users and the Parks Sports and Recreation Department will work to ensure that the landscape values of the park are protected. The internal team of landscape architects has been involved from the outset of this project in order to ensure this objective is met.

16. The existing number three field (intended location for the artificial) covers approximately one twelfth of the park and while there will be landscape impacts linked to the removal of some trees and the construction of retaining walls, planting will be undertaken to both replace those trees removed and to soften the impact of the retaining. This will allow the new facility to be effectively integrated into the existing landscape.

17. Fowlds Park is classified as a Recreation Reserve and the Reserves Act (17 b) states:

Where scenic, historic, archaeological, biological, geological, or other scientific features or indigenous flora or fauna or wildlife are present on the reserve, those features …shall be managed and protected to the extent compatible with the principal or primary purpose of the reserve.

18. The Fowlds Park Management Plan clearly identifies the primary purpose of the park is for sporting activity and states:

2.6.1 Fowlds Park is of local and sub-regional significance primarily because of the existing uses and facilities relating to organized sports activities.

4.3.2 Fowlds Park is well developed, with its primary function being the provision of organized sports with some allowance for casual recreation.

19. Sport is seen as an integral and vital part of creating healthy and well-functioning communities and providing more sporting opportunities for both young and old is a key objective in the Auckland Plan. Artificial fields, because of the amount of play they can sustain, provide a very cost effective way of meeting the increasing demand for sportsfields without the need to purchase more land (if it was available) at huge cost. The intense use they can tolerate also ensures that passive areas of sportsparks are not replaced with sportsfields. Out of the 236 hectares of reserve land in the Albert Eden Local Board area, only 15 (6.3%) hectares are marked out as sportsfields which aligns closely with the 6% of the region’s population that are registered players of Rugby, League and Soccer. The intensification of use that an artificial provides (in excess of 40hrs per week) ensures that the area devoted to winter sportsfields remains comparatively low.

20. The Parks Sports and Recreation Department understands that there is a balance that needs to be maintained when developing the city’s sportsparks and that landscape amenity, ecology and passive recreation values of the park also need protecting and enhancing. However, it is considered that the installation of one artificial field (over the footprint of an existing sportsfield) with high quality landscaping around the fringes will not significantly compromise any of these values. The Albert Eden Local Board’s intent to develop a concept plan for the site will also provide additional direction for future planning and ensure the enhancement of park values that are cherished by all.

The Reserves Act 1977 in relation to trees

21. 42 (2) of the Reserves Act 1977 reads as follows:

The trees or bush on any recreation reserve, or government purpose reserve, or local purpose reserve shall not be cut or destroyed, except in accordance with a permit granted under section 48A or unless the administering body of the reserve is satisfied that the cutting or destruction is necessary for the proper management or maintenance of the reserve….

22. The issue being faced across the city today is that there is a very large shortfall in the provision of sportsfields and the problem is most acute close to the city-centre. In the Albert Eden Local Board area demand far exceeds supply. Auckland Council is generally looking to resolve this problem by improving the drainage of natural turf fields by sandcarpeting, but such is the extent of the shortfall in the Albert Eden Local Board area that this approach would not adequately address the issue and artificial fields are seen as a key means of providing for demand. If demand can’t be met locally, residents (both children and adults) will have to travel long distances during the week for training and at the weekends for competitive games.

23. In this instance the need for tree removal is closely linked to the size of the artificial field that is installed. Two options were consulted on in February 2014 (as shown in appendices 3 and 4):

· A reduced sized field (62mX116m) that would allow for the retention of the strip of approx. 12 semi mature pohutukawa trees plus additional younger mixed natives

· A full sized field (67mx116m) that would necessitate the need for removal of the pohutukawa trees plus additional younger mixed natives.

24. The table below shows the type of activity that each one of the two artificial field options could support:

*Activity Type*	Reduced sized field Option 1	Full sized field Option 2
Rugby League Jrs	Training and Competition	Training and Competition
Rugby League Seniors	Training only	Training and Competition
Softball Jrs	Training and Competition	Training and Competition
Softball Seniors	Training only	Training and Competition
Touch Rugby	Training and Competition	Training and Competition
Gaelic Football	Training and Competition	Training and Competition

25. The full sized field is seen as most important for meeting the needs of Softball. They are the main summer user of the site and currently have no diamond that meets their codes requirement for senior games (ie 72m from behind batter to the boundary of the outfield and as shown in appendix 4). The Auckland United Softball Club and the Auckland Softball Association therefore regard the larger field option as critical to their future development needs and longer term viability.

26. There are therefore good grounds for installing the larger field option despite this involving the removal of some trees. The loss of trees is not taken lightly but the following facts need to be considered as part of the decision making process:

· The stand is relatively young (approx. 30 yrs old) and mitigation planting will be undertaken.

· A natural backdrop to the north of the number three field is maintained by the extensive stand of gums and mixed natives.

· There are Crime Prevention Through Environmental Design benefits that would be realised by removal of the trees.

The Fowlds Park Management Plan in relation to Sunday Play

27. At no point in the plan is there a reference to restrictions on the amount of Sunday sport/play that can take place at Fowlds Park. The management plan merely makes the following references to organized sport and the conditions that can be applied to it in terms of play:

2.6 …..the grounds contained within the park, when not in private use, are available to the general public.

4.2.1.3 To assess applications from private organizations for the Sunday use of a public reserve in terms of the objectives and policies contained in this Management Plan. In granting consent to any application Council may impose such conditions as it thinks fit to ensure the proper control of activity and the care and maintenance of the Reserve.

4.2.2.2 Under the Reserves Act and the Local Government Act Council is empowered to grant approval to private organization for Sunday use of a reserve and the restriction of public entry to a reserve without payment of an admission charge.

Consultation

28. Out of the 122 reserves in the Albert Eden Local Board area only 17 are sports parks and many of these sites have already been developed to capacity.

29. It has been demonstrated through Auckland Council’s supply and demand study (2012) that there is a significant shortfall in sportsfield capacity in the Albert Eden Ward and which will reach critical levels in the future with growth and intensification. Rather than create additional fields at the cost of passive areas within sports parks, the objective of the Sports Field Capacity Development (SFCD) programme has always been to intensify use on existing fields. However, this approach within the Albert Eden ward, because of the critical nature of the shortfall, is dependent on installing sandcarpet fields plus a limited number of artificial fields. Since only two or three sports parks in the board area are suitable for accommodating artificial fields, the argument for installing one at Fowlds Park is compelling and is the reason why the Albert Eden Local Board approved a consultation plan that was based on two design options for an artificial field rather than also including an additional sandcarpet option that would not adequately address the gulf between supply and demand.

30. The consultation process was advertised by means of flyers being delivered to a catchment of approximately 750 properties (catchment area shown in appendix 2), posters in the park, an article in the local paper, information on the Albert Eden Local Board website and three public meetings. Two of these meetings were undertaken on Saturday mornings at the park when sport was in full flight and at which the concepts were presented and questions answered. The initial flyer drop was ineffective because the flyer was incorporated with advertising material but a second run was done and the general success of the marketing was reflected in the high number of responses received (324).

31. Inevitably, there are people (both in support and opposition to the project) who would have liked to have given feedback but were not aware of the consultation process. There is the option of re-consulting but this needs to be weighed against the benefits such a process would achieve and whether it would bring any new information to the fore. The Albert Eden Local Board are aware of the level of support both for and against the project and all of the issues and concerns raised through the consultation process have been presented to them. It is therefore recommended that the board either decline or approve the project on the basis of information presented by the Friends of Fowlds Park, The Tree Council and the Parks Sports and Recreation (PSR) department in April, June and August 2014.

32. The view of the PSR department remains that the installation of an artificial field, as set out in playing field concept 2 of the consultation process, will not significantly impact on passive users ability to enjoy the park or the landscape qualities of the park and the recommendation is therefore to proceed with the project. If the project does proceed then a Fowlds Park Community Liaison Group, with representation from the local board, the PSR department, club reps and the local community will be formed. This liaison group will provide an appropriate forum in which to present project updates associated with the delivery of the artificial field and to discuss day to day maintenance and management issues associated with the park. It is anticipated that this group would meet quarterly and that the inaugural meeting would occur in September 2014.

Consideration

Local board views and implications

33. This report seeks to re-canvas the views of the Albert Eden Local Board since the deputation made by the Friends of Fowlds Park.

Maori impact statement

34. With regards to Fowlds Park there are no 'sites and places of significance to Mana Whenua' or 'sites and places of value to Mana Whenua' overlays in the Unitary Plan but those iwi that previously have expressed an interest in sportsfield upgrades in the central area of the city (Ngāti Whātua Ōrakei, Ngāti Poa, Ngāi Tai ki Tāmaki and Te Akitai) were provided with the consultation plans on 3 March 2014.

35. Ngāi Tai ki Tāmaki were initially the only iwi to express an interest in the site but in response to Albert Eden Local Board’s resolution to consult more widely with Mana Whenua, officers met with Ngāti Whātua Ōrakei and emailed nine additional iwi informing them of the project.

36. The feedback is summarized in the table below:

Iwi	Feedback comments
Ngāi Tai ki Tāmaki	We would like ongoing involvement in the development of a concept plan for the site. Regard must be given to Ngai Tai protocols of accidental discovery of subsurface archaeological remains. Ngai Tai are invited to the pre-construction meeting. The trust neither supports or opposes the development of the artificial playing field (concept 2).
Ngāti Whātua Ōrakei	We do not support the removal of native trees along the driveway into the park; and we do strongly support the retention of the Totara on the North Eastern end of the field. Any native vegetation that is removed will therefore need planting for net environmental gain, either on or off site. We would be willing to work with you on the plans to ensure that vegetation planning in the park is done in a way we are happy with. NWŌ would like the opportunity to work with Council to explore the incorporation of cultural art / design / celebration of heritage in any future development on the subject site.
Ngāti Te Ata Waiohua	No consultation required from us.
Ngāti Manuhiri	Ngāti Manuhiri will not require consulting with on this project
Te Kawerau-ā-Maki	We prefer option 1 as this option involves the least amount of disturbance to established vegetation. That new vegetation used should be exclusively native eco-sourced species. That our ADP (attached) can be a condition of any works.
Ngāti Maru	We confirm that we have an interest in this area, however due to the nature of this project, we do not require consultation at this time, however should there be a discovery of Kōiwi (bones) or Taonga (artefacts), we ask that Ngāti Maru be contacted immediately.

Implementation

37. The intent is to plan and seek consents for the project in 2014/15 and to undertake physical works in 2015/16.

Attachments

No.	Title	Page
a View	Tschopp's landscape design for Morningside Reserve	5
b View	Catchment area for flyer delivery	5
c View	Artificial field - concept 1	5
d View	Artificial field - concept 2	5

Signatories

Author

David Barker - Team Leader Parks Specialists and Programmes

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

06 August 2014

Movies in Parks 2014/2015

File No.: CP2014/15266

Purpose

1. The purpose of this report is to advise the Albert-Eden Local Board of the Movies in Parks programme planned for the 2014/2015 year and to seek approval from the local board to part fund a movie in the Albert-Eden area.

Executive summary

2. Movies in Parks are a series of free open air film screenings. The events have been popular, well attended and generate very high satisfaction rates amongst attendees.

3. The Event Delivery team is planning the 2014/2015 programme, and seeks approval from the Albert-Eden Local Board to host an event in their area.

4. Funding for the Movies in Parks programme is from three sources: the governing body, the local board, and commercial sponsors/partners. The first event is offered at a subsidized rate and each additional event will be offered at full operational cost. The marketing costs will be covered by the governing body.

5. The local board’s financial contribution to the Movies in Parks programme is $6,250 for one event and $8,500 for each additional event.

Recommendation/s

That the Albert-Eden Local Board:

a) Approves the hosting of one Movies in Parks event

b) Approves a contribution of $6,250 for one Movies in Parks event to be held at Tahaki Reserve on Friday 20 March 2015 from its 2014/2015 Local event support fund budget

c) Delegates authority to the event portfolio holders to work with council staff to tailor the above scheduled event for the Albert-Eden Local Board community.

Comments

6. The outcome of the Annual Plan 2012/2013 reprioritisation process resulted in a $152,000 reduction in the regional events budget and the Movies in Parks programme being removed.

7. The Culture, Arts and Events (CAE) Forum requested that staff report in detail on the 2012/2013 Movies in the Parks programme and identify possible options and alternatives for delivery for a 2013/2014 Movies in Park programme.

8. After consulting with local boards, the wider Auckland community and other interested parties, staff confirmed there was a strong desire to bring back an enhanced Movies in Parks programme for the 2013/2014 season.

9. Events staff then worked with 16 local boards to deliver a successful Movies in Parks programme of 19 events across Auckland.

10. Movies in Parks are popular events, and are well supported by our communities. Key facts and figures for 2013/2014 programme are:

· 19 local events took place

· overall attendance was 30,600, with an average attendance of 1,610 per event

· overall satisfaction with Movies in Parks was high, with 93 per cent stating that they were satisfied with the event overall. This score is above the target for events of 85 per cent (Colmar Brunton survey 2013/2014 Movies in Parks)

11. Funding for the programme will come from three sources: the governing body, the local boards, and commercial sponsors/partners.

12. A total of $50,000 has been allocated from the Regional Events budget and discussions are currently being held with a commercial sponsor/partner.

13. Local boards are now being asked to consider and approve their involvement in the 2014-2015 programme. The total cost to the Albert-Eden Local Board to host a movie is $6,250.

14. Council staff will work with events portfolio holders to tailor the event to increase community engagement.

15. A successful marketing campaign was delivered in 2013/14 resulting in a 50% increase in website visits and a 67% increase in attendance figures. Local boards were attributed on all local marketing including suburban press ads, billboards, local posters and onsite at events.

16. A programme has been drafted for the 2014-2015 Movies in Parks series, taking into consideration

· availability, location, accessibility, current infrastructure, vehicles access, parking and access to public transport at each venue

· feedback from previous movie events successfully held in your community with the view to increase attendance on already established events.

· feedback received from the local board via either the event delivery or event facilitation team

17. The following event for the Albert-Eden local board has been scheduled into the draft programme.

Event	Day	Date	Venue
Movies in Parks	Friday	20 March 2015	Tahaki Reserve, Mt Eden

Consideration

Local board views and implications

18. The Albert-Eden local board showed an interest in supporting the event and requested further information regarding costs.

Maori impact statement

19. The 2014/2015 Movies in Parks programme is designed to benefit the local community as a whole, including Maori.

Implementation

20. Following agreement from the Local Board to host a movie, discussions around tailoring the event, need be finalised by 30 August 2014 to enable marketing deadlines to be met and ensure a successful campaign is delivered.

Attachments

There are no attachments for this report.

Signatories

Author

Eleanor Cooley, Event Organiser

Authorisers

Kevin Marriott – Acting Manager, Community Development Arts and Culture

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

06 August 2014

Local board role in alcohol licence applications

File No.: CP2014/15398

Purpose

1. The purpose of this report is to seek local board feedback on the role local boards could play in alcohol licence applications, a process that was established by the Sale and Supply of Alcohol Act 2012.

Executive summary

2. The Sale and Supply of Alcohol Act 2012 (the Alcohol Act) establishes processes for alcohol licence applications. Some local boards wish to have input into the application process, due to concerns about alcohol-related harm within some Auckland communities.

3. To inform the discussion about the role of local boards in alcohol licence applications, Local Board Services has drafted an issues paper for consideration by local boards. Local boards’ formal feedback is being sought on this issue. This formal feedback will inform a report to the governing body on this issue. The report will seek the governing body’s decision on the preferred option for local boards to provide input into alcohol licence applications.

Recommendation/s

That the Albert-Eden Local Board:

a) provide feedback on the preferred option for local boards to provide input into alcohol licence applications.

Comments

4. The Alcohol Act establishes processes for alcohol licence applications.

5. The governing body has a number of roles under the Alcohol Act.

· It sets a local alcohol policy for the region, with input from local boards. This establishes the overall policy framework, covering matters such as location of licenced premises and maximum trading hours. The governing body has developed a draft local alcohol policy for public consultation.

· It establishes District Licensing Committees (DLCs), which have responsibility for all uncontested and contested licensing applications.

· It has the statutory power to object to licence applications (although it is unlikely that the governing body would exercise this power).

6. Local boards provide input into the development by the governing body of the local alcohol policy. Local board members can also be appointed to sit on DLCs. Under current Auckland Council policy, they cannot hear applications relating to their local board area. Local boards do not currently have the power to object to licence applications

7. Local boards have standing under the Alcohol Act to object to licence applications, as a local board can be expected to have a greater interest in the issue than the public generally. However, in order to exercise this, the governing body must first allocate or delegate the power to object to local boards.

8. Given the role of local boards as advocates for their communities and the strategic importance placed on managing alcohol related harm by a number of them, it is reasonable to expect that at least some local boards will wish to express a view on alcohol licence applications.

9. To inform the discussion about the role of local boards in alcohol licence applications, Local Board Services has drafted an issues paper which is attached at Attachment A. The issues paper sets out the role the governing body and local boards currently have under the Alcohol Act, the process for licence applications under the Alcohol Act and options for local board involvement in these.

10. Feedback from local boards is being sought on the preferred option for local boards to provide input into alcohol licence applications. This formal feedback will inform a report to the governing body on this issue. The report will seek the governing body’s decision on the preferred option for local boards to provide input into alcohol licence applications. All formal local board feedback will be compiled into a report and included as an appendix to the governing body report.

Consideration

Local board views and implications

11. Local board views are being sought via this report. An outcome of this process could see local boards playing a different role in alcohol licence applications to what they presently do.

Maori impact statement

12. Māori are likely to be interested in and impacted by DLC decisions on alcohol licence applications. This is an issue for the DLCs when considering alcohol licence applications.

Implementation

13. Local board feedback will be analysed and will inform a report to the governing body. This report will seek a decision from the governing body on their preferred role of local boards in alcohol licence applications.

Signatories (for replacement once the agenda is built)

Authors

Chris Gulik – Policy Advisor

Authorisers

Karen Lyons – Manager Local Board Services

Adam Milina – Relationship Manager – Albert-Eden & Orakei Local Boards

Attachments

No.	Title	Page
a View	Local board role in alcohol licence applications – issues and options	5

Signatories

Authors	Michael Mendoza - Democracy Advisor
Authorisers	Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

06 August 2014

Local Alcohol Policy Feedback

File No.: CP2014/16951

Purpose

1. To enable the Albert-Eden Local Board to resolve on its feedback on the Auckland Council Local Alcohol Policy (LAP).

Executive summary

2. Council’s Community Policy and Planning team are seeking feedback from local boards on the Council’s Local Alcohol Policy, which has been developed within the framework established by the Sale and Supply of Liquor Act 2012.

3. A Special Consultative Procedure is also underway and feedback from local boards and the public will be considered by the Governing Body in October and November this year. Further information about the policy and the process for implementing it is available in the attached report on the LAP.

4. The Albert-Eden Local Board considered the draft policy at its workshop on 16 July 2014. The recommendations below are based on this discussion.

Recommendation/s

That the Albert-Eden Local Board:

a) Agrees with the approach of having two general broad areas and priority overlays within the proposed policy, noting that this will be much more straightforward and easier for the community to understand and for the District Licensing Committee to administer.

b) Considers it essential that the priority overlays are retained in the final policy as these areas need specific interventions, noting that there is ample evidence that there is demonstrable alcohol-related harm occurring in these areas (as shown by police intelligence information) arising in large part from the density and hours of operation of licensed premises.

c) Requests that the Pt Chevalier Priority Overlay be extended from its present boundary to the intersection with Motions Road, noting that there already is an off-licence on the intersection immediately across the road from the proposed boundary of the Priority Overlay and suggest it would be more practical to move the boundary to Motions Road.

d) Strongly supports the proposal for a freeze in the priority overlay areas noting that, in Section 3.3 and sections 5.1.1 and 5.1.2 of the Proposal, the freeze is designed “to limit the further the [sic] proliferation of licences and to minimise alcohol-related harm.”

e) Considers that rather than beginning with a two-year freeze that automatically expires, the freeze should last as long as it takes to see a significant reduction in alcohol-related harm in these areas. Before the temporary freeze is lifted, there should be a review that includes all available evidence, input from the local board and a specific decision by the governing body.

f) Considers that the rebuttable presumption is an excellent tool and needs to be retained in the final policy, noting that it is a good safeguard for neighbourhood centres which are prone to the proliferation of liquor outlets often because of deteriorating economic conditions.

g) Accepts the evidence that with an increase in liquor outlets there is price competition and the increased availability of low-priced alcohol.

h) Notes that there needs to be a high threshold for decisions to grant a licence where the rebuttable presumption applies.

i) Supports the introduction of Environmental and Cumulative Impact Assessments, and the sensitive site assessments and considers that the proposed list of sites to be considered sensitive is adequate.

j) Considers that the introduction of Environmental and Cumulative Impact Assessments needs to be supported with good advice on its use, noting that it is important that it does not deteriorate into a tool for drafting mitigating conditions and that it is used to support a simple yes/no decision on a licence application.

k) Considers that training be developed and put in place to ensure the proper use and understanding of Environmental and Cumulative Impact Assessments.

l) Considers that there also needs to be a programme of review and a timetable for the assessment of Environmental and Cumulative Impact Assessments as it is the most experimental element of the proposed policy.

m) Supports the proposed opening hours with a commencement of no earlier than 9.00 a.m. and a closing time of 10.00 p.m.

n) Agrees with the provisions for on-licences, and supports shorter opening hours in Area B than in Area A.

o) Supports in general the proposed provisions regarding club licences, with the following caveats:

i. The board does have considerable concern about some clubs for which alcohol sales and consumption should be an ancillary activity but which frequently seems to have become the dominant activity.

ii. Clubs located on Auckland Council parks and reserves should have the following hours: Sunday to Thursday 9.00 a.m. to 9.30 p.m.; Friday and Saturday 9.00 a.m. to 10.30 p.m.

p) Generally supports the proposed case-by-case approach to special licences. However, the board is concerned about the potential impacts of special licences on neighbouring residential areas.

q) Suggests that proximity to residential areas and the likely impacts of noise or other disruption on neighbouring residential areas need to be addressed in the conditions when a special licence is considered.

r) Supports the provisions regarding applications for extended opening hours, but would like to see any extensions undergo a review process to ensure that operator continues their previous good practice and that the exentsion of hours continues to be justified. Any extensions need to be supported by the non-regulatory arm of Auckland Council, through the application of the Alcohol Harm Reduction Strategy.

s) Recommends that the time limit for litter being removed from public areas adjacent to or associated with licensed premises be reduced to two hours. Twelve hours can mean that litter, bottles, vomit, etc., are still on public areas well into the following day and can be affecting the amenity of town or neighbourhood centres or be affecting sports ground or children’s play areas.

t) Supports the following proposed discretionary conditions:

i. That the council collect and report on numbers of applications, the proportions that are approved and disallowed, the location of applications, etc.

ii. That the policy includes the requirement that all applications for licences and all applications for the renewal of licences be publicly notified, as a minimum in the local newspaper which is distributed to the most residences and business around the location of the application.

u) Considers that additional tools are needed alongside the Local Alcohol Policy, e.g., for dealing with specific issues such as the alcohol-fuelled parties that spill out into public areas with associated noise, anti-social behaviour and damage.

v) Requests a cohesive, Auckland-wide approach to applying, reviewing and monitoring the success of liquor bans in reducing alcohol-related harm in the community.

Comments

5. The Albert-Eden Local Board is generally supportive of the proposed Local Alcohol Policy and recommends relatively minor changes or extensions of the policy to minimise alcohol-related harm.

Consideration

Local board views and implications

6. There are no legal or legislative implications as a result of this report.

Implementation

7. There are no implementation issues are a result of implementing the recommendation of this report.

Attachments

No.	Title	Page
a View	Local Alcohol Policy Project - Draft Policy for Local Board Feedback	5

Signatories

Authors

Beverly Fletcher, Senior Local Board Advisor

Kris Munday, Senior Local Board Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

06 August 2014

Psychoactive substances – draft Local Approved Product Policy

File No.: CP2014/16275

Purpose

1. The purpose of the report is to seek local board feedback on the proposed option for the draft Local Approved Product Policy (LAPP).

Executive summary

2. On 6 March 2014 the Regional Strategy and Policy Committee approved a work plan for the development of Auckland Council’s LAPP (REG/2014/34). The LAPP will set rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

3. On 3 July the Regional Strategy and Policy Committee considered a report setting out the proposed content for the draft Local Approved Product Policy. The committee agreed the following recommendations (REG/2014/86).

a) endorse the proposed draft Local Approved Product Policy that will prevent the sale of approved psychoactive substances in the following areas:

· high deprivation areas as defined by the Ministry of Health’s Deprivation Index score of 8, 9 or 10 indicating areas that fall in the bottom 30% of deprivation scores

· neighbourhood centers as defined by the unitary plan

· within 300m of a high school

· within 100m of a primary school

· within 300m of the mental health or addiction treatment center

· within 500m of an existing psychoactive substance retail licence

b) forward a copy of this report to local boards to be considered on their agendas

c) note that once all the local board feedback has been analysed, a final draft Local Approved Product Policy (LAPP) will be presented to the committee on 9 October 2014 to be approved for public notification via the special consultative procedure

d) note the special consultative procedure will begin in November 2014 with the expected final adoption of the policy in March 2015.

Recommendation/s

That the Albert-Eden Local Board:

a) provide feedback on the draft Local Approved Product Policy option set out in the attached report (attachment A).

Comments

4. On 6 March 2014 the Regional Strategy and Policy Committee approved a work plan for the development of Auckland Council’s LAPP (REG/2014/34). On 3 July the Regional Strategy and Policy Committee endorsed a preferred option for the LAPP (REG/2014/86).

5. The LAPP will set rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

6. Six options were considered for the LAPP. Three options were rejected prior to consultation as not being able to achieve the outcomes for a successful LAPP. The remaining three options were discussed with local boards, external stakeholders and council staff. After consideration of feedback and relevant research a preferred option was developed.

7. The preferred option for the LAPP would prevent licences being granted in areas of high deprivation, near high schools and near addiction and mental health treatment centres. It would also limit how close to an existing shop a new shop could open. This option would reduce the availability of these substances in areas where their presence is likely to have the greatest potential for harm. The prevention of harm is achieved while maintaining the intent of the government to allow a regulated sale of these substances.

8. Further details on the rationale for the preferred option for the LAPP are set out in the report that went to the Regional Policy and Strategy Committee on 3 July (attachment A). Local board feedback on this option is being sought through this report. Local board feedback on this preferred option will inform the final draft of the LAPP which will be reported to the Regional Strategy and Policy Committee on 9 October. Local boards will an opportunity to provide feedback on the final draft in November 2014 – February 2015.

Consideration

Local board views and implications

9. Local board views on the draft LAPP option are being sought via this report. Local boards have previously provided feedback on possible options. Workshops on the proposed options were held with all of the local boards except for Great Barrier, Waiheke and Orakei local boards who declined to be involved in the process. Of the remaining 18 local boards Whau declined to attend the workshop and did not provide any feedback.

10. Of the 17 local boards who took part in the LAPP workshops 13 endorsed the specified place option as their preferred option. Four boards that for local reasons preferred either the town centre or industrial option as they felt it provided tighter restrictions in their areas. All of these local boards also provided the specified areas as their second option acknowledging that it was unlikely that all local boards would opt for their preferred option. The Hibiscus and Bays Local Board declined to provide a preferred option. All local board feedback was considered in the selection and development of the option presented for feedback in the current report.

Maori impact statement

11. Māori are over represented amongst the groups of vulnerable people likely to be affected by using approved psychoactive substances. This over representation has two effects. Firstly getting the right option for the LAPP to maximize harm reduction will be more effective for Māori. Secondly, any solutions need to be designed in close collaboration with Māori to ensure they are workable and support wider initiatives aimed at improving Māori outcomes.

12. A workshop has been undertaken with representatives from Hapai Te Hauora Tapui an agency representing Māori health providers in the Auckland region. Council staff will be working with the Independent Māori Statutory Board and Hapai Te Hauora Tapui to set up hui for iwi feedback. Information from the workshop and hui will be central to the development of the LAPP.

Implementation

Step	Estimated timeframe
1. Local board and stakeholder engagement on draft option Officers will seek feedback from local boards, internal, external and political stakeholders on the approved draft LAPP option.	July – September 2014
2. Final draft LAPP for special consultative procedure Officers will then present a final draft policy to RSPC for approval for consultation.	9 October
3. Special consultative procedure Officers will follow the special consultative procedure set out in section 83 of Local Government Act 2002. This will include public submissions and hearings.	November 2014
4. Local board feedback of final draft Officers will seek formal feedback from local boards on the final draft policy.	November 2014 – February 2015
4. Adopt final policy Following the hearings the draft will be finalised and presented to RSPC for adoption.	March 2015
5. Implementation and review A copy will be sent to Ministry of Health after it has been completed. The LAPP will then be reviewed every five years in accordance with section 69 of the Act.	Ongoing

Attachments

No.	Title	Page
a View	Psychoactive Substances Draft Local Approved Products Policy	5

Signatories

Author	Michael Mendoza - Democracy Advisor
Authoriser	Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Helga Arlington
	Lee Corrick
	Graeme Easte
	Rachel Langton
	Margi Watson
	Tim Woolfield

No.	Title	Page
a View	Map of Neighbours Day 2014 events in the Albert-Eden Local Board area	5
b View	Sue Berman, Malvern, Brewser and Rocky Nook Roads	5
c View	Carla Sheldon, Hawea Road	5
d View	Susan Child, Rawalpindi Street	5
e View	Patricia Prescott, Fergusson Ave	5
f View	Maryvonne Gray, Huntingtree Ave	5
g View	Sarah Perry, Epsom Retirement Village	5
h View	Nicole Whippy, Walmer Road	5
i View	Kelly Hayward-Yeo, Kawaka Street	5
j View	Mary Morrison, George Street	5
k View	Katherine Park, Kiwitea Street and Freyberg Ave	5
l View	Sarah Herrick, Verona Ave	5
m View	Craig Sterne, Maranui Road	5
n View	Johanna Gander, Marsden Ave	5

Author	Blaire Lodge - Local Board Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards