Civil Defence and Emergency Management Group Committee

OPEN MINUTES

Minutes of an ordinary meeting of the Civil Defence and Emergency Management Group Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 19 August 2014 at 10:00am.

present

Chairperson	Cr Sharon Stewart, QSM
Deputy Chairperson	Cr Bill Cashmore
Members	Cr Denise Krum
	Cr Calum Penrose
	Cr Sir John Walker, KNZM, CBE
	Member Karen Wilson
	Cr George Wood, CNZM

APOLOGIES

Cr Alf Filipaina	For absence
Deputy Mayor Penny Hulse	For absence
Member David Taipari	For absence

IN ATTENDANCE

John Cavanagh	Ministry of Social Development
Andrew Christie	The Order of St John
Graham Ferguson	The Order of St John
Allan Mordecai	Auckland Lifelines
Jocelyn Peach	Waitemata District Health Board
Harry O’Rourke	Alternate Group Controller
Mark Te Kani	RNZN
John Titmus	Ministry of Civil Defence & Emergency Management
Mike Ward	RNZAF

Civil Defence and Emergency Management Group Committee 19 August 2014

1          Apologies

Resolution number CIV/2014/12

MOVED by Cr GS Wood, seconded by Deputy Chairperson WB Cashmore:

That the Civil Defence and Emergency Management Group Committee:

a) accept the apologies from Cr AM Filipaina, Deputy Mayor PA Hulse and from Member D Taipari for absence.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number CIV/2014/13

MOVED by Chairperson SL Stewart, seconded by Deputy Chairperson WB Cashmore:

That the Civil Defence and Emergency Management Group Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 17 June 2014, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

There was no public input.

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9	Presentation on power outages by Vector
	A PowerPoint presentation was provided, a copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number CIV/2014/14 MOVED by Chairperson SL Stewart, seconded by Deputy Chairperson WB Cashmore: That the Civil Defence and Emergency Management Group Committee: a)      receive the presentation on the power outages by Simon McKenzie, Vector CEO and Les Parker, Group Manager Network Operations, Vector. b)      request that Auckland Council’s thanks be passed on to Vector’s linesmen and women for the vital work that they carry out during emergencies. CARRIED
	Attachments a     19 August 2014 - Item 9 Vector Presentation

10

Critical engineering lifelines request to bus lane access

Resolution number CIV/2014/15 MOVED by Chairperson SL Stewart, seconded by Cr GS Wood: That the Civil Defence and Emergency Management Group Committee: a)      agree that the Civil Defence and Emergency Management Group recommend to Auckland Transport and the New Zealand Transport Agency that an agreement be formed with Vector and other critical engineering lifelines for use of bus and T2 lanes under agreed circumstances. b)      note that further work is to be completed and reported to the next committee meeting regarding whether current legislation can be instituted. CARRIED

11	Community and CDEM Preparedness for Coastal Inundation Events
	Resolution number CIV/2014/16 MOVED by Deputy Chairperson WB Cashmore, seconded by Cr CM Penrose: That the Civil Defence and Emergency Management Group Committee: a)      receive the Community and Civil Defence and Emergency Management Preparedness for Coastal Inundation Events report. CARRIED

12	Civil Defence and Emergency Management Group Work Programme
	Resolution number CIV/2014/17 MOVED by Cr CM Penrose, seconded by Deputy Chairperson WB Cashmore: That the Civil Defence and Emergency Management Group Committee: a)      receive the Civil Defence and Emergency Management Group Committee work programme report. CARRIED

13	Update on the Auckland Rural Fire work programme
	Resolution number CIV/2014/18 MOVED by Cr CM Penrose, seconded by Deputy Chairperson WB Cashmore: That the Civil Defence and Emergency Management Group Committee: a)      receive the update on the Auckland Rural Fire work programme. CARRIED

14	Update on the Harbour Master work programme
	Resolution number CIV/2014/19 MOVED by Cr CM Penrose, seconded by Deputy Chairperson WB Cashmore: That the Civil Defence and Emergency Management Group Committee: a)      receive the update on the Harbour Master work programme. CARRIED

15	Update on Ministry of Civil Defence and Emergency Management's work programme
	Resolution number CIV/2014/20 MOVED by Chairperson SL Stewart, seconded by Cr CM Penrose: That the Civil Defence and Emergency Management Group Committee: a)      receive the update on the Ministry of Civil Defence and Emergency Management‘s work programme. CARRIED

16        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.23 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Civil Defence and Emergency Management Group Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................