Agenda of Devonport-Takapuna Local Board

Devonport-Takapuna Local Board

19 August 2014

Approval of Takapuna Beach Reserve Concept Plan

File No.: CP2014/16798

Purpose

1. To seek approval from the Devonport-Takapuna Local Board for the Takapuna Beach Reserve South Concept Plan (Attachment A – under separate cover).

Executive summary

2. The Devonport-Takapuna Local Board requested the development of a concept plan for Takapuna Beach Reserve as part of the adoption of the reserve management plan (RMP) in May 2013.

3. On 17 December 2013, Community Policy and Planning presented a report to the local board outlining the proposed process and timing for the development of the concept plan. At this meeting it was decided to establish a political working party (PWP) consisting of three local board members to enable the delivery of the project within the proposed timeframes. The PWP has delegated authority to sign off on key deliverables. It was also decided to exclude the northern zone of the reserves.

4. The concept plan was developed between January and July 2014 and included development of a design brief, preliminary concept plan and draft concept plan. These project stages have been completed.

5. Consultation was carried out in two stages:

· Stage 1 took place between January and April 2014. It included engagement with key internal and external stakeholders and iwi.

· Stage 2 included engagement with the wider community from 12 May to 8 June 2014.

6. A total of 211 submissions were received during the public feedback period, with 68.25% of submissions in support of the draft concept plan. Feedback received during the consultation was assessed against relevant strategic documents and amendments to the draft concept plan which were approved by the PWP.

7. During this process a community group formed in Takapuna, with the vision to fund and build a playground in the vicinity of the toilet block in Gould Reserve.

8. The Devonport-Takapuna Local Board passed a resolution in June 2014 to establish a working group with representatives from the community playground group to discuss the playground proposal, and recommend to the local board options for its implementation that which align with the Takapuna Beach Reserve Management Plan and concept plan.

9. Aside from the offer from the community playground group to fund the play space at Gould Reserve, no funding is currently allocated in council’s Long Term Plan (LTP) for projects identified in the concept plan.

10. It is recommended that work be staged and funding allocated to the different project as part of the Long Term Plan 2015 - 2025 and Annual Plan review processes.

11. The final stage of the project will include a quantity survey of the approved plan and the subsequent hand over to Local and Sports Parks North.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approves the concept plan for Takapuna Beach Reserve South.

b) notes that funding will need to be allocated for the implementation of projects identified in the concept plan.

Comments

Background

12. The Devonport-Takapuna Local Board adopted the Takapuna Beach Reserve Management Plan 2013 (RMP) on 21 May 2013. As part of the adoption of the RMP, the local board requested the development of a concept plan for Takapuna Beach Reserve (resolution DT/2013/162).

13. On 17 December 2013 staff from Auckland Council’s Community Policy and Planning team presented a report to the Devonport-Takapuna Local Board outlining the proposed process and timing for the development of the concept plan. At this meeting, the Devonport-Takapuna Local Board approved the process for the concept plan project (resolution number DT/2013/376).

14. To enable the delivery of the project within the proposed timeframes a political working party (PWP), consisting of three local board members, was established. The PWP has delegated authority to sign off on key deliverables (resolutions DT/2013/377 and DT/2013/380 to DT/2013/383).

15. It was also decided that the Northern Activity Zone was to be excluded from the development of the concept plan. The plan is therefore referred to as the Takapuna Beach Reserve South Concept Plan (see project area map in the concept plan in Attachment A – under separate cover).

Development of the concept plan

16. The development of the concept plan commenced in January 2014 and was managed in accordance with Auckland Council’s project management framework. Auckland Council’s parks design team developed the plan and assisted with consultation.

17. Key aspects in the development of the plan are outlined in Attachment B and included:

a) Development of design brief

b) Development of preliminary concept plan

c) Development of draft concept plan

d) Approval of final concept plan

e) Quantity survey of the approved plan and hand over to Local and Sports Parks North.

18. Iwi and key internal and external stakeholders were involved in the development of the design brief and preliminary concept plan, and provided feedback on the draft concept plan as part of the public consultation process.

19. Consultation with the wider public was undertaken in May/June 2014. More detailed information about the consultation process can be found in the Consultation section of this report.

Financial implications

20. There is no funding allocated in the Long Term Plan 2015 - 2025 for the implementation of projects identified within the concept plan.

21. Cost estimates for the different projects will be compiled to assist with the proposed allocation of funding.

Consideration

Local board views and implications

22. This report seeks approval from the local board for the concept plan, noting that it is a non-statutory document. This follows on from the approval for the development of the plan by the local board in December 2013, and the subsequent approval of key milestones by the PWP between January and July 2014.

Maori impact statement

23. Iwi who had been identified as having interests over Takapuna Beach, as well as waka ama groups, were key stakeholders in the development of the RMP.

24. The Reserve Management Plan identified actions to ensure that iwi would have a long term sustainable role in the future that could include the design and erection of pou and the development of interpretative materials.

25. The following iwi with a known interest in the Devonport-Takapuna Local Board area, were invited to provide on the development of the concept plan:

· Te Kawerau a Maki

· Ngai Tai Ki Tāmaki

· Ngāti Whātua o Orākei

· Ngāti Maru

· Ngāti Paoa

26. Iwi will be involved in the detailed design for and implementation of projects identified in the concept plan. During consultation for the concept plan, iwi also expressed an interest in supporting maintenance activities such as weed control and re-vegetation.

27. There are specific sites within the area that have a special connection with iwi where it would be appropriate for them to have active participation. Te Kawerau a Maki for example, identified Te Uru Tapu/ the Sacred Grove of Pohutukawa and their traditions associated with the grove.

Consultation

28. Consultation was carried out in two stages:

· Stage 1 from January and April 2014 included engagement with key internal and external stakeholders and iwi. Two workshops were held with each stakeholder group during this phase

· Stage 2 from 12 May to 8 June 2014 included engagement with the wider community.

Stage one: engagement with iwi, and key internal and external stakeholders

29. Two workshops were held with each of the three key stakeholder groups. A full list of key stakeholder groups can be found in Attachment C.

30. The stage one workshops were held in late January/early February 2014 and were primarily to work through suggestions from stakeholders and to reach consensus on and prioritise the proposed design principles for the design brief.

31. Six design principles were agreed on and prioritised by the stakeholders. These are outlined in the concept plan in Attachment A (under separate cover).

32. The second stage workshops were held in early April 2014 and were to seek feedback on the preliminary concept plan and inform development of the draft concept plan.

33. General support for the preliminary concept plan was expressed by stakeholder groups, in particular on:

· support for removal of lower portion of the lookout structure at Te Uru Tapu/ the Sacred Grove of Pohutukawa

· general support for the idea of a natural play space within Gould Reserve

· the location of the proposed play space i.e. not too close to the road and not too far from the toilet block

· ensuring sufficient width of pathways for all abilities access.

34. A summary of the feedback received from the different stakeholder groups during the second stage workshops can be found in Attachment C.

35. The Parks design team amended the preliminary concept plan based on the feedback from stakeholder groups, and subsequently the political working party approved the draft concept plan for public consultation.

Stage two: engagement with the wider community

36. The draft concept plan was open for public feedback between 12 May and 8 June 2014.

37. Awareness of the consultation for this project was raised via media releases, the local board Facebook page and newsletter, posters and flyers in Takapuna businesses and a flyer drop to local residents.

Summary of feedback received during public consultation

38. A total of 211 submissions were received, with 190 of those via the online feedback form, 15 emails to the email address and 6 paper feedback forms.

39. Of the 211 submissions;

· 144 or 68.25% were in support of the draft concept plan

· 34 or 16.11% were unsure

· 33 or 15.64% were opposed to the draft concept plan.

40. The table below outlines the main feedback themes (in descending order of number of comments received), a brief summary of feedback and approved design changes:

Feedback theme	Summary of feedback	Approved design changes
Play space	Majority in support for play space, with a large number of comments supporting the proposal by the playground community group (see information below); some calls to move location and increase size	Move location North, away from The Strand; make project independent of toilet/changing room project. Slight increase in area. Work with community playground group.
Parks furniture	Desire for inclusion of more rubbish bins; Opposition to removing the stone walls and associated seating in Gould Reserve; call for more seating and seating suitable for all abilities/elderly.	Incorporate bins at all entrances. Investigate provision of larger and/or recycling bins. Retain stone walls and associated seating In Gould Reserve. Provide a variety of seating suitable for different ages and abilities.
Changing rooms/lookout Gould Reserve	Ensuring sufficient lighting, air flow, hot showers in changing rooms. Some opposition to relocating toilet block.	Work on detailed design with relevant stakeholders, including ocean swimmers, to address concerns raised. Relocate within Gould Reserve, as per RMP and proposed in draft concept plan.
Board walk	Generally even split between opposition and support for board walk. Concern about use of timber in coastal environment.	Board walk to meander through lower reserve, set back 2-3m from seawall where required. Investigate exact location of board walk and decking/height above Mean High Water Springs and use of different materials in detailed design phase. Materials used to be as natural as possible.
All abilities access	General support for provision, with feedback on requirements width of pathways and width between bollards, signage, etc	Include all abilities/pram access where possible, however might not be achievable for all paths due to contours/grade. Ensure sufficient width of pathways and space between bollards.
Exercise equipment	Support outweighed opposition	Include a mix of equipment/dual purpose parks furniture and stairs suitable for proposed locations to provide for fitness and informal recreation.

41. A more detailed summary of feedback themes and approved amendments can be found in Attachment D.

Playground community group

42. A community group formed in Takapuna during this project, led by Jackie Kerridge and Christopher Reeves, with the vision ‘to build and gift to the Devonport-Takapuna Local Board and the community the first all ages and abilities playground in New Zealand’, in the vicinity of the toilet block in Gould Reserve.

43. The group presented their vision to the Devonport-Takapuna Local Board at the Community Forum on 27 May 2014. Following this, the local board passed a resolution at its meeting on 17 June 2014 (resolution number DT/2014/143) to set up a working party consisting of local board members, members of the playground group and relevant council staff to discuss the proposal and recommend actions on how to implement this in line with the RMP and the concept plan.

Implementation

44. Currently there is no funding in place for the implementation of the different projects identified in the concept plan, aside from the offer to fund and gift a play space at Gould Reserve by the playground community group.

45. Following the approval of the concept plan, cost estimates will be prepared for the different projects and presented to the local board for inclusion in the LTP review/ local board annual plans.

46. It is recommended that projects be staged, aiming to complete all projects at Gould Reserve in time for the centenary of the establishment of this reserve in 2021. The recommended order of the stages are as follows, subject Long Term Plan 2015 - 2025 and Annual Plan review processes:

· Stage 1: Hauraki Road toilet block upgrade

· Stage 2: Gould Reserve relocation of toilet, installation of picnic area

· Stage 3: Development of board walk and decking in Gould Reserve

· Stage 4: Te Uru Tapu – development

· Stage 5: Implementation of the road end designs.

Attachments

No.	Title	Page
a View	Takapuna Beach Reserve South Concept Plan (Under Separate Cover)
b View	Project process and timeframes	13
c View	List of key stakeholders and feedback from workshop 2	15
d View	Summary of feedback and amendments to concept plan following public consultation	19

Signatories

Authors

Nicki Malone - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 August 2014

Wairau Creek - Response to Resolution number DT/2014/46

File No.: CP2014/15249

Purpose

1. The purpose of this report is to respond to resolution number DT/2014/46 of the Devonport-Takapuna Local Board:

b) requests a report to the board on the history and current state assessment of the Wairau Creek siltation problems, including options such as the cost of remediation and viability of de-silting and dredging above Milford Marina.

Executive summary

2. At its business meeting held 18 March 2014, the Devonport Takapuna Local Board passed a resolution requesting a report on the history and current state assessment of the Wairau Creek siltation, including options such as the cost of remediation and viability of de-silting and dredging above Milford Marina.

3. Stormwater officers of the Infrastructure and Environmental Services Department (I and ES) provide this report based on information currently available for this site.

4. In summary, the lower reach of the Wairau Creek above the Milford Marina is dominated by mangroves, and evident siltation has led to requests to explore the viability of options to de-silt or dredge the area.

5. Based on the knowledge available, it is recommended that no mangrove removal or de-siltation dredging programme be explored further due to the limited benefits, the cost involved, consent requirements, the specifics of the site and the potential environmental impact of removal and de-siltation on the Milford Marina and Milford Beach.

Recommendation

That the Devonport-Takapuna Local Board:

a) receives the report.

Comments

6. There are a number of issues related to the request to provide a current state assessment of Wairau Creek and options for remediation and the viability of desiltation or dredging above the Milford Marina as detailed in the following.

Current State Assessment

7. The lower reach of the Wairau Creek is part of the Coastal Marine Area (CMA), and has been dominated by mangroves since approximately 1959. It is a relatively low energy coastal environment that will naturally promote sedimentation and also the proliferation of mangroves. The location and presence of the Milford Marina and its associated dredging has impacted on the fresh and salt water interface modifying the sedimentation and flow velocities in the immediate vicinity. The land is not owned by AucklandCouncil as part of the common marine and coastal area in terms of the Marine and Coastal Area Act (2011), and is likely to either be vested in the Crown or to be managed by the Crown.

8. The area under consideration is illustrated below:

cid:image003.jpg@01CF9521.EF1D54D0

Figure One: Aerial photograph of the lower reach of the Wairau Creek immediately above the Milford Marina

9. If a programme of de-silting dredging was undertaken, the use of the area is unlikely to change from the current state of limited or no contact recreation. Local urban creeks and streams are generally not recommended for contact recreation due to safety and possible contaminants, such as bacteria from animals and wastewater overflows.

10. Based on recent wastewater works in this upstream catchment, it is unlikely that wastewater overflows are a major cause for concern other than a few times a year during large storms, when it would be unsafe to swim due to high flows.

11. No testing of the sediments has been undertaken in the preparation of this report, but it is expected some heavy metal contaminants are present from urban runoff derived from roads and industrial sites upstream.

12. Given that the Milford Marina undertakes a dredging programme, some of the contaminants washed down from upstream would be captured and dredged by the Marina, so are unlikely to travel further afield. Therefore the wider area and lower reaches may have lower level of contaminants than other similar urban drainage catchments.

13. Based on historical aerial photography, the area appears relatively unchanged since the catchment was first developed.

De-siltation and Mangroves

14. Any works within the CMA will require a number of consents under current plans, including permission from the Crown. This means that substantial consent and permit requirements would be necessary for any works carried out in this area to de-silt and clear mangroves. This is due to the provisions in the Proposed Auckland Unitary Plan (PAUP), as well as land ownership and management issues.

15. As the land is part of the common marine and coastal area in terms of the Marine and Coastal Area Act (2011), it is likely to either be vested in the Crown or managed by the Crown. Council would have to obtain permission from the Crown to carry out any work, and further clarify roles and responsibilities.

16. A requirement for consents for the removal of sediment and mangroves is likely to involve specialist technical advice on sediment dynamics and ecological effects. Comparable costs for consents of this nature suggest this could be in the hundreds of thousands of dollars. Consultation could be relatively lengthy including consultation with iwi and the Marina as affected parties, including adjacent residents.

17. Consenting would therefore be complex, lengthy and costly.

Environmental effects of dredging and removal

18. There are significant environmental issues to consider for any proposed works, particularly dredging, the removal of sediment and the removal of mangroves.

19. Sediments that have accumulated are likely to be contaminated with heavy metals from road runoff and the upstream industrial land use. Any removed sediment would likely need to be transported to a hazardous landfill site, which has significant disposal costs associated with it. In addition, the sediments may need to be naturally dried and mechanically dewatered prior to disposal to landfill adding further cost to any project.

20. The mangrove area is currently likely to be performing an important role in capturing sediments and contaminants before they are discharged out to the coast, and removal of the mangroves may reduce this benefit.

21. Dredging and mangrove removal is invasive work and would carry with it the risk of re-suspension of contaminants (and fine sediments) that have accumulated in this area. This could have potentially negative environmental effects in situ and along the nearby open coastal area if sediment or contaminants wash down the creek in large volumes and the risk of negatively affecting the Milford Marina and Milford Beach is possible. Depending on the level of re-suspension, additional dredging of the Marina may be required adding further cost to any project.

22. Dredging itself would be expensive and pose logistical challenges in terms of bringing equipment to the site and managing the work through tidal cycles and variable weather patterns.

23. In summary dredging, mangrove removal and contaminated sediment disposal would require significant mitigation measures, are likely to be at a considerable cost to council and any works would be complicated to action.

Costs

24. The Devonport-Takapuna Local Board resolved that officers look into options such as the cost of remediation and de-silting and dredging the area above the Milford Marina.

25. The costs associated with remediation would involve a considerable financial investment from council for which there is no current operational budget. However based on our technical understanding of consent requirements, sediment and mangrove removal, it is considered that the costs associated with the desire to remove both sediment and mangroves would equate to an investment in the millions of dollars with limited benefits.

26. Feasibility studies for dredging Otara Lake suggested costs in the tens of millions for one off dredging and disposal of contaminated sediment. In the case of dredging and removing mangroves at Wairau Creek costs would depend on the extent of work undertaken, how much of the sediment and mangroves were removed and the requirement to provide access to the area with heavy machinery and dredging equipment.

27. There is no existing operational budget for any works of this nature within Auckland Council’s Long Term Plan. In addition, accurate costs cannot be concluded without undertaking detailed concept plans and sediment surveys which have budgetary implications in their own right.

Conclusion

28. One of Auckland Council’s primary responsibilities in regards to stormwater management is flood protection and control. The current sedimentation and mangroves at Wairau Creek pose no risk in regards to flooding. Consequently the stormwater unit has not historically done work at this site in terms of sediment removal.

29. Significant constraints such as ownership, budgetary implications, and environmental impacts limit what can be done at the site.

30. There is currently no budget allocated to any works by the stormwater unit at this site, and the stormwater unit is not currently investigating any options for intervention. In conclusion, after consideration of the high cost and low benefit, intervention is not the best course of action at this site.

Consideration

Local board views and implications

31. This report is in response to resolution number DT/2014/46, of the Devonport-Takapuna Local Board:

Maori impact statement

32. While this report is for information only and does not require any decision-making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation

33. There is currently no budget allocated to any works by the stormwater unit of I and ES at this site, and the stormwater unit is not currently investigating any options for intervention.

Attachments

There are no attachments for this report.

Signatories

Authors

Theresa Pearce - Relationship Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 August 2014

Potential youth needs and opportunities in the Devonport-Takapuna, Kaipatiki and Upper Harbour local board areas

File No.: CP2014/13345

Purpose

1. To inform Devonport-Takapuna Local Board of the findings from the high-level youth needs research and to seek approval for a detailed needs assessment regarding dedicated youth provision in the Devonport-Takapuna, Kaipatiki and Upper Harbour local board areas.

Executive summary

2. In 2013, a high-level youth needs research project was undertaken by Community Policy and Planning North (CPP) in partnership with Community Development, Arts and Culture North-West (CDAC) for three local boards Devonport-Takapuna, Kaipatiki and Upper Harbour (refer Attachment A).

3. The research was requested by Local Board Services late in 2012 to provide a high-level overview for local board members about what youth needs exist in their areas. A driver of the research was to provide a baseline of information against which the many youth provider enquiries about expanding and establishing youth facilities in the north of Auckland can be assessed in the future.

4. A key finding of the research is a gap in provision of dedicated indoor youth spaces/facilities accessible to mainstream youth in the three local board areas. Moreover, the youth facility stocktake indicates that there is little opportunity for inclusion of youth-focused activities in existing community facilities unless they become dedicated youth spaces.

5. The collation of surveys and submissions show support for a dedicated youth space. Community support for dedicated youth facility provision on the North Shore has been documented in the form of submissions to the legacy North Shore City Council annual plans by youth councils for over a decade.

6. This research has indicated a clear need and desire for dedicated youth provision and validates the requirement for a further detailed needs assessment to determine how the youth needs could be addressed.

7. This is a request for the Devonport-Takapuna Local Board to consider whether to further scope dedicated youth provision in the north and to allocate funds to this detailed needs assessment. A detailed needs assessment would include market research of non-facility users aged 12-24, detailed investigation of youth outcomes to target, social impact assessment and options analysis.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receives this report and the high-level youth needs research for Devonport-Takapuna, Kaipatiki and Upper Harbour local boards (Attachment A).

b) approves a further detailed needs assessment of dedicated youth provision in conjunction with Kaipatiki and Upper Harbour local boards in the Devonport-Takapuna, Kaipatiki and Upper Harbour local board areas.

c) approves the associated funding of $10,000 required to complete the detailed needs assessment (contributing to the total collective cost of $30,000).

Comments

Background

8. In 2013, a high-level assessment of youth needs was undertaken by Community Policy and Planning North (CPP) in partnership with Community Development, Arts and Culture North-West (CDAC) for three local boards: Devonport-Takapuna, Kaipatiki and Upper Harbour.

9. The research objective was to highlight the needs of young people in these areas, provide an overview of types of facility and programme provision for young people, and identify options to meet any provision gaps.

10. The research aligns with the Auckland Plan’s transformational shift of improving the prospects of the city’s children and young people and to put them first in decision-making because it sought to engage with young people’s opinions and identify opportunities for them in these three local board areas.

11. The research meets the requirements for initiating a high-level assessment process (step one) as proposed in council’s draft Community Facilities Network Plan.

Methodology

12. The research has taken stock of existing information in the three local board areas. Five separate data investigations were carried out, as follows:

a) literature review of over 40 youth reports placing Auckland youth planning against a national and international backdrop

b) analysis of 2013 and 2006 Census data and other data sources producing a profile of youth in the local board areas

c) interviews with over 20 key informants of the youth sector between October 2012 and February 2013

d) collation of surveys and submissions conveying youth voices over a 10 year period

e) local stock-take of dedicated youth facilities and youth organisations serving the North Shore.

Data Highlights

Demographics

13. The current size of the combined local board youth population (12-24 years of age) in absolute terms is significant (35,000 young people), which warrants a sufficient level of youth planning.

14. In just under 20 years we can expect the combined youth cohort in these local board areas to have grown to 40,000.

15. Devonport-Takapuna has the highest number of New Zealand European youth out of the three areas. Devonport-Takapuna youth are more likely to be in full-time and part-time employment when compared with the region, and all of the high schools in the area are high decile.

16. Kaipatiki youth are more likely to be socially deprived and with lower levels of education attainment when compared with the other local boards. Kaipatiki also has a higher proportion of Asian youth when compared with the rest of the region.

17. Upper Harbour youth are more likely to be Asian compared with the rest of the region. The area is projected to have a high youth population growth rate over the next 20 years.

18. In 2006, Upper Harbour had lower levels of young people, however due to rapid growth in this cohort the 2013 census shows that Upper Harbour now has the highest youth density amongst the three local board areas.

Youth Provider Feedback

19. Youth providers are in the best position to comment on the aspirations and needs among young people. Engagement on a daily basis and a willingness to offer programmes and services that will deliver the most benefit are key drivers for them. Youth providers are noticing:

· little overlap in provision and a few new youth service providers

· evidence of youth organisations networking but more could be done

· funding is both insufficient and not flexible enough to allow providers to respond to youth needs

· high health needs among youth

· a demand for dedicated youth facilities

· opportunities for more funding/focus in target areas.

20. Funding shortages were mentioned by many providers. Many saw the potential for Youthfund as a means of supporting youth-led initiatives. However, Youthfund is a depleting resource and its current structure cannot meet the operational or programming needs of youth-focused organisations as the fund is only for small youth-led initiatives (not organisation initiatives).

Youth feedback

21. Young people have said they want to participate in year round affordable activities, and have safe places to gather and socialise. They want to showcase their talents, have more social services in one place and have opportunities to make a difference locally.

22. A Touchpoll survey of over 500 young people was conducted by North Shore Youth Council in 2011 to understand youth aspirations and patterns of behaviour. Part of the data indicated that young people are more likely to visit public facilities close to where they live.

23. During engagement on the draft Auckland Plan, children and young people were asked what “putting me first” meant to them, they responded in these ways: "More fun, activity and more recreational infrastructure" (19.6 per cent in North Shore and Rodney areas versus a regional total of 13.6 per cent). “Giving us more public spaces to use that aren’t malls and bus stops” (from the Devonport-Takapuna online survey).

Local stock-take

24. Over 80 organisations/initiatives are serving youth in the three local board areas. Some are regional organisations without a base on the North Shore.

25. Both Devonport-Takapuna and Kaipatiki areas each have one dedicated youth facility. These focus on a subset of the youth market: PHAB Youth Space (disability community) in Devonport-Takapuna and Youthtown (targeting primary and intermediate ages) in Kaipatiki. In addition, each of these areas has a youth-friendly facility – the recreation facility ActivZone in Glenfield and the Depot Artspace in Devonport.

Findings

26. There is a perception that North Shore young people are from wealthy backgrounds and are well resourced, but this does not match the reality of what the community sector is seeing. Relatively high socio-economic status provides little relief for youth encountering serious social and health issues.

27. North Shore youth desire hang out and drop-in spaces, arts and performance opportunities, affordable activities, recreation opportunities, cheap public transport and opportunities to make a difference to their community.

28. Community support for dedicated youth facility provision on the North Shore has been documented in the form of submissions to legacy North Shore City Council annual plans by youth councils for over a decade.

29. The key finding from this research is a gap in provision of dedicated indoor youth spaces/facilities accessible to mainstream youth in the three local board areas.

30. The research stresses that addressing the youth facility gap does not necessarily mean constructing new community infrastructure. The research points to community facility planning currently underway that could be successfully harnessed, or where there are underutilised facilities to be repurposed as dedicated youth spaces with a strengthened programme and service offering.

31. The research supports the endeavour for further investigation to determine whether the youth needs that exist on the North Shore could be addressed by the provision of additional indoor youth development spaces or by other means. This aligns with the purpose of the draft Community Facilities Network Plan, which proposes to maximise the use and efficiency of existing facilities.

Options for next steps

32. Option 1 – Status quo option – No additional youth assessment to be undertaken. No financial implications.

33. Option 2 – A detailed needs assessment of dedicated youth provision in conjunction with Kaipatiki and Upper Harbour local boards over the three local board areas. This option would begin to explore solutions to the gap in youth provision identified in this research.

Financial implications of this option are $30,000 for market research, detailed investigation of youth outcomes to target and social impact assessment in the three local board catchment areas. This could be jointly funded by the three local boards. A needs assessment exercise would include these components:

Detailed market analysis and social impact assessment:

· Market research of non-users of community facilities aged 12 to 24 years: investigating through intercept surveys; how many, where, who and why not

· Engagement on specific youth outcomes: engaging with mataawaka, mana whenua, community and youth stakeholders to investigate specific outcomes around programming and service requirements to meet youth needs, such as creating an art and performance focus, exploring increasing youth socialisation opportunities, supporting mental and physical health, social services clustering, newcomer settlement, developing workforce ready skills, increasing early employment opportunities and enabling creative and adventurous play.

· Social impact assessment: examining intended social impact of youth provision, forecasting the social impacts of no provision, analysing of potential positive and possible negative social impacts, and identifying indicators and tools to measure progress in achieving desired social outcomes.

Options analysis:

· Identify options: examining indicative costs, potential partnerships or synergies, information for prioritisation and clear recommendations. Two potential options to explore could include:

o Site options: investigating implications for a facility, renting a space, relocating portable facilities, repurposing/outfitting underutilised community facilities, and identifying specific potential locations

o Non-facility options: exploring the enhancement of existing youth programming and activities, strengthening council and community organisation partnerships that provide services and programmes for youth, pursuing new partnerships, pursuing advocacy for youth employment in council contracts, and refreshing the North Shore Youthfund.

34. Option 3 – A detailed needs assessment of youth provision for the Devonport-Takapuna local board area. This option would begin to explore solutions to the gap in youth provision identified in this research. This detailed needs assessment exercise would explore the same issue outlined above in Option 2, but would explore them in a smaller catchment to include only the Devonport-Takapuna local board area.

Financial implications of this option are $15,000 for market research, detailed investigation of youth outcomes to target and social impact assessment in the Devonport-Takapuna local board area.

Consideration

Local board views and implications

35. A workshop was held with the Devonport-Takapuna, Kaipatiki and Upper Harbour local board chairs, deputy chairs and social and community portfolio holders in June 2014 where the findings of the research were discussed in detail.

36. The research aligns with the objectives of the Devonport-Takapuna Local Board Plan 2011 to lead development of a Devonport youth facility and to find ways to maximise existing facilities.

Financial Implications

37. The table below outlines the financial implications for each option.

Options	Cost
Option 1 – Status Quo	No resourcing required
Option 2 – Research across the three Devonport-Takapuna, Kaipatiki and Upper Harbour local board area catchments	$ 30,000 combined ($10,000 per local board)
Option 3 – Research in Devonport-Takapuna local board area catchment	$ 15,000

Maori impact statement

38. Specific consultation was not undertaken with mana whenua as the previous methodology used relied upon the analysis of surveys and submissions previously collected.

39. A detailed needs assessment would undertake specific engagement with mana whenua and mataawaka to identify their needs, express their cultural values and perspectives regarding youth provision in the north. This will align with the Auckland Plan priority to support sustainable development of Maori outcomes, leadership, community and partnerships.

40. The following five iwi that have an interest in the Devonport-Takapuna local board area which we will be engaged as part of any further detailed needs assessment exercise: Te Kawerau a Maki, Ngai Tai Ki Tāmaki, Ngāti Whātua o Orākei, Ngāti Maru and Ngāti Paoa. The mataawaka organisations identified for engagement are Awataha Marae, Te Puna Hauora, Hato Petera College, Te Taua Moana o Aotearoa Marae, Te Hau Kapua Te Kohanga Reo, and the Maori Wardens.

Implementation

41. There are no implementation issues.

Attachments

No.	Title	Page
a View	High-level youth needs research for Devonport-Takapuna, Kaipatiki and Upper Harbour Local Boards (Under Separate Cover)

Signatories

Authors

Bonnie-May Shantz - Principle Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 August 2014

Annual Report 2013/14

File No.: CP2014/16340

Purpose

1. This report compares the actual activities and actual performance with the intended activities and the intended level of service as set out in the Devonport-Takapuna Local Board Agreement for 2013/14. The information is prepared as part of the Devonport-Takapuna Local Board’s accountability to the community for the decisions made throughout the year.

Executive summary

2. The local board is required to monitor and report on the implementation of the Local Board Agreement for 2013/14. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service and for these comments to be included in the Auckland Council Annual Report.

3. The attached report is proposed for approval from the Devonport-Takapuna Local Board.

4. The Auckland Council Annual Report will be audited and then reported to the Governing Body for adoption on 25 September 2014.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2013/14

b) approves:

i. the message from the Chairperson, which provides the local boards comments on local board matters in the 2014 Annual Report.

ii. the list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2013/14.

c) gives authority to the Chairperson and Deputy Chairperson to make typographical changes before submitting for final publication.

Discussion

5. The local board is required to monitor and report on the implementation of its local board agreement for 2013/14. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23 Monitoring and reporting

1. Each local board must monitor the implementation of the local board agreement for its local board area.

2. Each Annual Report of the Auckland Council must include, in repsect of local activities for each local board area, an audited statement that –

(i) compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year);

(ii) specifies whether any intended changes to the level of service have been achieved; and

(iii) gives reasons for any significant variation between the level of service achieved and the intended level of service.

6. Each local board must comment on the matters included in the Annual Report under Section 23 subsection (2) in respect of its local board area, and the council must include those comments in the Annual Report.

7. This report focusses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion into the Annual Report 2013/14. The draft report contains the following sections:

· message from the Chairperso

· key achievements

· financial results

· performance measures.

8. Local board comments on local board matters in the annual report will be included in the annual report as part of the message from the Chair.

9. The next steps for the Annual Report are:

· Audit during August 2014

· Report to the Finance and Performance Committee in September

· Report to the Governing Body for adoption on 18^th September

· Full New Zealand Stock Exchange disclosure on 26^th September

· Publication on 24 October

· Copies of the Annual Report will be provided to the local board office.

Consideration

Local board views and implications

10. Local board comments on local board matters are included in the Annual Report as part of the message from the Chairperson.

Maori impact statement

11. The Annual Report information on how the Auckland Council has progressed its agreed priorities in the Annual Plan over a 12 month period. This includes engagement with Maori, as well as projects that benefit various population groups, including Maori.

Attachments

No.	Title	Page
a View	The 2014 Annual Report will be circulated under seperate cover (Under Separate Cover)

Signatories

Authors

Christine Watson - Manager Financial Advisory Services - Local Boards

Authorisers

Kevin Ramsay - Manager Finance, Auckland CFO

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 August 2014

Applications for Devonport-Takapuna Local Board Discretionary Capex and Opex - Round One 2014-15

File No.: CP2014/17614

Purpose

1. This report outlines projects that will require funding using the board’s discretionary capital and operating expenditure. The report asks the board to consider if it wishes to fund the projects at this time.

Executive summary

2. In the 2014-15 year, the board has $246,294 discretionary operating budget and $474,855 of new discretionary capital budget available to it.

3. This report recommends committing discretionary budget to two capital projects, both previously discussed and agreed in principle by the board. The report also recommends creation of a small operating and capital budget for minor unbudgeted repairs or renewals identified by the Parks Advisor. Any proposal to use this budget will require the prior approval of Devonport-Takapuna Local Board Parks Portfolio Holder. Any money spent against this fund will be reported to the board by the Parks Advisor on a quarterly basis.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approve the expenditure of $97,000 of the board’s discretionary capital expenditure to fund improvements to the skate park at Forrest Hill.

b) approve the expenditure of $27,500 of the board’s discretionary capital expenditure to fund an improved car park outside the Takapuna Bridge Club in Killarney Park.

c) approve provision of $20,000 of the board’s discretionary capital expenditure and $5,000 of the board’s discretionary operating expenditure, to be spent following approval by the Devonport-Takapuna Local Board Parks Portfolio Holder, on small unbudgeted repairs or renewals identified by the Parks Advisor.

Comments

Improvements to the skate park at Forrest Hill

4. At its 17 September 2013 board meeting, the Devonport-Takapuna Local Board resolved (DT/2013/306) to approve expenditure of $19,500 discretionary capital expenditure and $1,500 discretionary operating expenditure to undertake improvements to the Forrest Hill skate park. The board also resolved to commit up to $68,000 on discretionary capital expenditure during the 2014-15 year and for officers to work with local skateboarders to progress the project to achieve the best outcomes.

5. The scoping and detailed design work is now completed, but the cost of the proposed design has increased to $97,000. In spite of that, the project is still recommended to proceed as it will deliver a high quality and purpose built extension to the existing facility that is supported by the local skateboarding community. Further detail is included in Attachment A and the proposed design in Attachment B.

Improved car parking at the Takapuna Bridge Club in Killarney Park

6. The car park outside the Takapuna Bridge Club has an uneven grassed surface. Users of the car park are concerned that the surface is unsafe and an investigation has confirmed that the surface is a trip hazard, particularly for people with physical disabilities.

7. The board has previously indicated a concern about the car park and has asked staff to identify the cost of improving the surface to make it more even and safe for users.

8. It is recommended that a gobi block surface is created at a cost of $27,500. Such a surface will retain the natural look and feel consistent with the surroundings, whilst providing a stable even surface for car parking, improving the safety of the car park for all users.

9. Details, including the location of the proposed car park and a photograph of the existing car parking area are included as Attachment C.

Portfolio holder and Parks Advisor allowance for small projects

10. The Parks Advisor is often in the situation where small unbudgeted maintenance or renewal problems are identified in the course of conducting other business. Rather than seeking full formal board approval before the work is done, it is proposed that a $20,000 capital budget and a $5,000 operating expenditure budget is put aside for such work. Any proposed expenditure against this budget will only require the Parks Advisor to seek the prior approval of the Devonport-Takapuna Local Board Parks Portfolio Holder before any work is started. The more simple approval process will enable small jobs to be completed quickly and efficiently.

11. Any money spent against this budget will be reported to the board by the Parks Advisor on a quarterly basis.

12. In the last financial year the board resolved (DT/2013/238) for $20,000 of the board’s discretionary capital budget to be committed in this way. This allocation was successful, providing the Parks Portfolio Holder and the Parks Advisor with sufficient flexibility to address minor work quickly.

Consideration

Local board views and implications

13. The Devonport-Takapuna Local Board has sole decision-making responsibility for the allocation of its discretionary capital and operating expenditure. All three recommended activities meet outcomes described in the draft 2014-2015 Devonport-Takapuna Local Board Plan by providing for facilities that enable community well-being and by ensuring our heritage and environment is cherished and looked after.

Māori impact statement

14. There are no particular impacts on Māori that are different from general users of the facilities proposed.

Implementation

15. There are no implementation issues. The skateboard park and the car park will be completed in the current financial year. The Parks Advisor will report to the board quarterly on the way in which the allocated capital and operating expenditure budget is spent.

Attachments

No.	Title	Page
a View	Forrest Hill Skatepark justification	45
b View	Forrest Hill skatepark design	47
c View	Bridge Club car park	55

Signatories

Authors	Chris Dee - Senior Local Board Advisor
Authorisers	Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 August 2014

Distribution of Community Art Programmes Budget: Devonport-Takapuna

File No.: CP2014/13927

Purpose

1. To seek approval to distribute the Community Art Programmes budget of $10,969 to arts partners in the Devonport-Takapuna Local Board area.

Executive summary

2. In 2013/2014 the Community Art Programmes budget of $10,703 was distributed to arts partners in the Devonport-Takapuna Local Board area as a one-off top up to operational funding.

3. In order to maintain consistency of operational funding staff recommend that the 2014/2015 Community Art Programmes budget of $10,969 be distributed to arts partners in the Devonport-Takapuna Local Board area. There are two options:

Option A: The Arts Programme Budget of $10,969 be allocated equally to arts partners.

Option B: The Arts Programme Budget of $10,969 be allocated pro-rata according to the base funding received.

4. Staff recommend Option B as the most appropriate allocation model.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approve the distribution of the Community Art Programmes budget of $10,969 to the following organisations: North Shore Brass, The Depot Artspace, The Rose Centre, North Shore Theatre and Arts Trust, Michael King Writers’ Centre, and the Lake House Arts Centre.

b) approve the pro-rata allocation of the Community Art Programmes budget of $10,969 according to base funding received.

Comments

Background

5. In 2013/2014 the Community Art Programmes budget of $10,703 was distributed to six arts partners in the Devonport-Takapuna Local Board area as a once-off top up to operational funding. The arts partners that received the top up were: North Shore Brass, The Depot Artspace, The Rose Centre, The North Shore Theatre and Arts Trust, Michael King Writers’ Centre, and the Lake House Arts Centre.

6. Staff recommend that the 2014/2015 Community Art Programmes budget of $10,969 be distributed to the six arts partners in the Devonport-Takapuna Local Board area in order to provide consistency of operational funding.

7. There are two options for the allocation of funds:

Option A: The Arts Programme Budget of $10,969 be allocated equally with each arts partner receiving $1,828.

Option B: The Arts Programme Budget of $10,969 be allocated pro-rata to the base funding received. See table below:

Arts Partner	2014/15 Base Funding CPI adjusted	Pro rata top-up
Michael King Writers’ Centre	$34,044	$1148
North Shore Brass Inc	$17,021	$574
North Shore Theatre and Arts	$80,571	$2716
The Lake House Trust Inc	$63,973	$2157
The Rose Centre	$53,713	$1811
The Depot Artspace	$76,030	$2563
Total	$325,352	$10,969

8. Staff recommend Option B, the pro-rata allocation model, as it is based on the existing funding levels determined by the board, and provides an equal percentage increase to each organisation. Option A, allocation of an even split of the $10,969, would create an inequitable outcome, where groups would receive differing rates of percentage increase.

Consideration

Local board views and implications

9. The local board is aware of the need to provide consistency to operational funding to arts partners, and is therefore supportive of the recommendation to distribute the Community Art Programmes budget to arts partners.

Maori impact statement

10. All arts partners are encouraged as a part of their baseline operational funding to provide programming that supports and encourages Maori art forms.

Implementation

11. Payments will be made as addendums to the substantive funding agreements to each organisation following standard council policies and procedures. Arts partners will be made aware the additional payment is for the 2014/2015 year only and not an ongoing commitment

Attachments

There are no attachments for this report.

Signatories

Authors

Rebecca Kunin - Arts and Culture Advisor North West

Authorisers

Kevin Marriott - Acting Manager, Community Development, Arts and Culture.

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 August 2014

Takapuna Urbanesia Festival Village Hub

File No.: CP2014/17207

Purpose

1. To provide information on the Southside Arts Festival, specifically the Urbanesia festival village hub model being trialed in 2014 at Takapuna, so that the Devonport-Takapuna Local Board can make an informed decision about funding two key areas:

· an outdoor stage structure at the Takapuna festival village for a whānau day on Saturday 29 November 2014; and

· town centre performances at the Hurstmere Green over two days on 27 and 29 November.

Executive summary

2. The vision for the Southside Arts Festival in 2014 is to use festival village hubs to deliver events that are relevant to communities across Auckland in four key town centres. The villages are organised together with the name Urbanesia.

3. The festival village hubs are an innovative way to move arts and culture activity around the region and showcase local talent. They are designed around ‘hub facilities’ to leverage existing infrastructure and audiences, connecting directly to communities and audiences. ‘Pop up’ festival villages will be hosted in succession across Auckland under the name Urbanesia. The four key festival villages for 2014 are Ōtara, Māngere, Henderson and Takapuna.

4. Events within Urbanesia festival villages will be primarily focussed around Māori and Pacific contemporary arts. The programme will deliver community engagement, participation and exchange and connection, especially for youth to create future pathways in creative industries. This focus on urban contemporary art experiences across four town centres differentiates Urbanesia from the annual Pasifika festival at Western Springs.

5. The emphasis for 2014 is to establish a sustainable, manageable, innovative festival that operates regionally, but connects locally with communities across Auckland. Connecting locally means that resources will be prioritised to gain audience and geographic reach and will also provide opportunities to work closely with local boards.

6. Whānau day on Saturday November 29 will be the closing day of the festival, focused on families enjoying live performances at the outdoor stage structure at the Takapuna festival village and town-centre performances at the Hurstmere Green.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) endorse the location of an Urbanesia festival village hub in Takapuna from 27-29 November during the Southside Arts Festival.

b) provide $10,000 towards the Urbanesia Takapuna village hub at two locations - Lake House Arts Centre and Hurstmere Green in the town centre - and to assist with set up and management of an outdoor stage, procurement of performers, and a temporary green room.

Comments

7. Southside Arts Festival 2014 is an annual celebration, with a strong youth focus, of the significant role Māori and Pasifika art and culture plays in Auckland's unique identity. The festival started in 2008 as the Manukau Festival of Arts. The name Southside Arts Festival was adopted following council amalgamation in 2010. The festival includes visual arts, dance, theatre, literature, poetry and music.

8. Chapter three of the Auckland Plan sets out the strategic direction for arts and culture in Auckland to “integrate arts and culture into everyday lives”. The plan also recognises that “Māori culture is core to what distinguishes us from other cities in the world. The cultures of our Pacific populations are also defining features”.

9. Council’s investment in Southside Arts Festival reflects the focus on Pasifika and Māori communities that is woven throughout the Auckland Plan including a key arts and culture priority - “encourage and support a range of community events and cultural festivals that reflects the diversity of cultures in Auckland”.

10. The vision for the Southside Arts Festival in 2014 is to use festival village hubs to deliver events that are relevant to communities across Auckland, in four key town centres. The villages are organised together with the name Urbanesia.

11. The name Urbanesia embraces two key concepts:

· urban - belong to a city

· nesia - derived from the Greek word for island, as in Polynesia or Micronesia.

The festival is an opportunity for audiences of all ages and backgrounds to experience the energy and vibrancy of Māori and Pacific arts and culture.

12. The festival village hubs are an innovative way to move arts and culture activity around the region and showcase local talent. They are designed around ‘hub facilities’ to leverage existing infrastructure and audiences, connecting directly to communities and audiences. ‘Pop up’ festival villages will be hosted in succession across Auckland under the name Urbanesia. The four key festival villages for 2014 are Ōtara, Māngere, Henderson and Takapuna.

13. Events within Urbanesia festival villages will be primarily focussed around Māori and Pasifika contemporary arts. The programme will deliver community engagement, participation and exchange and connection, especially for youth to create future pathways in creative industries. This focus on urban contemporary experience differentiates Urbanesia from the annual Pasifika festival at Western Springs.

14. The emphasis for 2014 is to establish a sustainable, manageable, innovative festival that operates regionally, but connects locally with communities across Auckland. Connecting locally means that resources will be prioritised to gain audience and geographic reach and will also provide opportunities to work closely with local boards.

15. Procurement of touring artists for the Urbanesia festival village hubs is underway. Four key touring projects are programmed for Takapuna. In addition, staff have procured five professional events and called for expressions of interest for community-led activity. Overall, 13 applications were received and five community groups are expected to perform on the Takapuna stage.

16. The festival village stages are an important scene-setter to welcome the Southside Arts Festival into the specific local context in Takapuna.

17. Local board funding will be used to supplement regional programming budget for live performances at Hurstmere Green on Thursday 27 November. Specifically, funding will be used for management of the outdoor stage, technical requirements, procurement of performers and a temporary green room.

18. Whānau day on Saturday November 29 will be the closing day of the festival. This will be focused on families enjoying live performances at the town centre’s Hurstmere Green in the morning, and at the outdoor stage structure at the Takapuna festival village in the afternoon. Local board funding will cover a share of the costs for this event, covering set up and management of the outdoor stage and technical requirements, procurement of performers, and a temporary green room at both locations.

Consideration

Local board views and implications

19. Staff work with individual local boards throughout the year to identify local arts and culture programming that aligns to local board priorities. Local boards can contribute financially to local events as part of regional festivals. “Matariki on the Move”, which is part of the Matariki 2014 festival, is a successful example of this style of programmed arts and culture activity. The festival village hubs are an innovative way to move arts and culture activity around the region as well as showcase local talent.

20. There is generally strong support for the Urbanesia festival village hubs to establish a wider regional reach for the Southside Arts Festival. The village hubs have been planned without compromising the two signature events of the Festival: Cult Couture and the Southside Gig.

21. The Urbanesia festival village hubs are designed to ‘pop up’ around ‘hub facilities’ to leverage existing art infrastructure and audiences, connecting directly and meaningfully to communities and audiences. They will supplement and enhance existing programming.

Maori impact statement

22. Urbanesia delivers Māori outcomes and contributes to council meeting its statutory obligations under the Treaty of Waitangi through the procurement of Māori arts and culture practitioners.

23. Urbanesia acknowledges and recognises tāngata whenua of Aotearoa and their shared whakapapa with Pasifika peoples. As such, Māori are an intrinsic part of Urbanesia and its kaupapa. The festival as a whole celebrates indigenaiety.

Implementation

24. The festival programme for Southside Arts Festival is due for publication in late August. The programme launch is expected to be held on Thursday 18 September 2014. The key driver for decision making is to be able to include the Takapuna festival village in the published festival programme in print and online.

25. Arts and Culture staff will manage the set up and management of the outdoor stages and temporary green rooms, manage and programme performers, including obtaining permits and traffic management as required.

26. It is expected that local board attribution will be incorporated into the delivery plan for the project in discussion with the board.

Attachments

No.	Title	Page
a View	Attachment A - Southside Arts Festival 2014 Urbanesia	65

Signatories

Authors

Holly Nicholson - PA/Business Coordinator

Authorisers

Kevin Marriott - Manager Community Facilities

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 August 2014

Movies in Parks 2014/2015

File No.: CP2014/16146

Purpose

1. The purpose of this report is to advise the Devonport-Takapuna Local Board of the Movies in Parks programme planned for the 2014-2015 year and to seek approval from the local board to fund two movie events in their area.

Executive summary

2. Movies in Parks are a series of free open air film screenings. The events have been popular, well attended and generate very high satisfaction rates amongst attendees.

3. The Event Delivery team is planning the 2014-2015 programme, and seek approval from the local board to host two events in their area.

4. Funding for the Movies in Parks programme is from three sources: the governing body, the local board, and commercial sponsors/partners. The first event is offered at a subsidised rate and each additional event will be offered at full operational cost. The marketing costs will be covered by the governing body.

5. The local board’s financial contribution to the Movies in Parks programme is $6,250 for one event and $8,500 for each additional event.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approves hosting of two Movies in Parks events

b) contributes of $6,250 for the first event to be held at Milford Reserve on Friday 20 February 2015

c) contributes of $8,500 for the second event to be held at Fort Takapuna on Saturday 7 March 2015

d) delegates of the Chairperson, event portfolio holder or other local board member(s) to work with council staff to tailor the Movies in the Parks scheduled events for the Devonport-Takapuna Local Board community.

Comments

6. The outcome of the Annual Plan 2012-2013 reprioritisation process resulted in a $152,000 reduction in the regional events budget and the Movies in Parks programme being removed.

7. The Culture, Arts and Events (CAE) Forum requested that staff report in detail on the 2012-2013 Movies in the Parks programme and identify possible options and alternatives for delivery for a 2013-2014 Movies in Park programme.

8. After consulting with local boards, the wider Auckland community and other interested parties, staff confirmed there was a strong desire to bring back an enhanced Movie in Parks programme for the 2013-2014 season.

9. Events staff then worked with 16 local boards to deliver a successful Movie in Parks programme, which included delivery of 19 events across Auckland.

10. Movies in Parks are popular events and are well supported by our communities. Key facts and figures for 2013/2014 programme are:

· 19 local events took place

· overall attendance was 30,600, with an average attendance of 1,610 per event

· overall satisfaction with Movies in Parks was high, with 93 per cent stating that they were satisfied with the event overall. This score is above the target for events of 85 per cent (Colmar Brunton survey 2013-2014 Movies in Parks).

11. Funding for the programme will come from three sources: the governing body, local boards, and commercial sponsors/partners.

12. A total of $50,000 has been allocated from the regional events budget and discussions are currently being held with a commercial sponsor/partner.

13. Local boards are now being asked to consider and approve their involvement in the 2014-2015 programme. The total cost to the Devonport-Takapuna Local Board to host two movies is $14,750.

14. Council staff will work with the Chairperson, delegated local board members and events portfolio holders to tailor the event to increase community engagement.

15. A successful marketing campaign was delivered in 2013-14 resulting in a 50 percent increase in website visits and a 67 percent increase in attendance figures. Local boards were attributed on all local marketing including suburban press ads, billboards, local posters and onsite at events.

16. In 2013-14 the Devonport-Takapuna Local Board hosted a movie at Milford Reserve which was attended by 2000 people. A full debrief is attached (refer Attachment A).

17. A programme has been drafted for the 2014-2015 Movies in Parks series, taking into consideration:

· availability, location, accessibility, current infrastructure, vehicle access, parking and access to public transport at each venue

· feedback from previous movie events successfully held in the community with a view to increase attendance on already established events.

· feedback received from the local board through either the event delivery or Event Delivery Facilitation team.

18. The following events for the Devonport-Takapuna Local Board have been scheduled into the draft programme.

Event	Day	Date	Venue
Movies in Parks	Friday	20 February 2015	Milford Reserve
Movies in Parks	Saturday	7 March 2015	Fort Takapuna

Consideration

Local board views and implications

19. The Devonport-Takapuna Local Board showed an interest in supporting the event and requested further information regarding costs.

Maori impact statement

20. The 2014-2015 Movies in Parks programme is designed to benefit the local community as a whole, including Maori.

Implementation

21. Following agreement from the local board to host a movie, discussions around tailoring the event need be finalised by 30 August 2014 to enable marketing deadlines to be met and ensure a successful campaign is delivered.

Attachments

No.	Title	Page
a View	Local Board Event – Post Event Debrief – Movies in Parks 2014	91

Signatories

Authors

Eleanor Cooley, Event Organiser

Authorisers

Kevin Marriott - Acting Manager Community Development Arts and Culture

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 August 2014

Local Event Support Fund - Round 1 2014/2015

File No.: CP2014/14603

Purpose

1. To present a summary of applications received in round one of the local event support fund for 2014/2015 for the Devonport-Takapuna Local Board.

Executive summary

2. A contestable local events support fund of $235,530, is available to the Devonport-Takapuna Local Board for distribution over two funding rounds in the 2014/2015 financial year.

3. The local board, as part of the Community Development Arts and Culture annual work programme plan for 2014/2015, have identified a number of activities which they wish to have delivered by the regional events delivery team, which are to be funded through a discretionary local event fund.

4. In 2014/2015 the local board’s event funding sits in one line. In order to give effect to the wishes of the board funding needs to be transferred from the contestable local event support fund line to the discretionary local event fund line.

5. For round one, 39 applications totalling $298,388.24 have been received and reviewed at a workshop with the local board on 1 July 2014.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) agree to transfer $35,530 from the contestable local events support fund to the discretionary local events fund to deliver the agreed local board delivered events programme for 2014/2015, which form part of the Community Development Arts & Culture work programme plan for 2014/2015.

b) agree to fund, or not fund, the round one 2014/2015 contestable local event support fund applications as follows:

Applicant	Event	Date	Amount Requested	Amount Allocated
Lazy Dude Media	Devonport Classic	1/10/14	$3,156.00	$3,150.00 Timing costs
OnBoard Skate Inc	Skate for Change	16/11/14 – 30/4/15	$4,500.00	$2,500.00
Roger Hall	The End of the Golden Weather	25/12/14	$1,259.00	$1,259.00
Takapuna Boating Club	2015 NZ Laser National Championships	10/1/15 – 19/1/15	$10,000.00	$10,000.00 Security & water safety costs
Devonport Peninsula Trust	Devonstock	14/12/14	$7,618.72	$6,000.00
BikeNZ	2014 Criterium National Championships	14/11/14	$15,000.00	$9,700.00 Traffic mngt, timing, security & volunteer costs
Devonport Heritage Inc.	Always my Sister	3/10/14	$3,000.00	$3,000.00
Takapuna Community Facilities Trust	Auckland Heritage Festival	4/10/14	$975.00	$975.00
Devonport Peninsula Trust	Bayswater Halloween Ride & Walk	31/10/14	$2,376.10	$2,000.00
Quantum Events Limited	Beach Series 2014/15	28/10/14 – 31/3/15	$15,000.00	$7,000.00 Water safety costs
Devonport Business Association	Devonport Arts Festival	8/11/14	$17,695.00	$10,000.00
Devonport Community House	Devonport Children’s Art Festival	8/11/14 – 16/11/14	$1,000.00	$1,000.00
Devonport Peninsula Trust	Devonport Community Treasure Hunt	1/3/15	$3,114.98	$3,000.00
Lions Club of Devonport Inc.	Devonport Santa Parade & Festival	7/12/14	$4,916.00	$4,916.00
NZ Women Ltd	Elvis in the Gardens	1/3/15	$1,000.00	$0
Devonport Folk Music Club Inc.	Folk in the Park	22/2/15	$2,000.00	$2,000.00
Quantum Events Limited	Harbour Crossing 2014	7/12/14	$15,000.00	$5,000.00 Health & safety costs
Getin2Life Youth Development Trust	In2it Summer Series	1/10/14 – 30/4/15	$7,980.00	$4,000.00
Auckland Justice of the Peace Assn	Justice of the Peace Conference 2015	26/2/15 – 2/3/15	$16,764.00	$0
Quantum Events Limited	King of the Bays 2015	18/4/15	$15,000.00	$5,000.00 Health & safety costs
Takapuna Community Facilities Trust	Lakehouse Arts Christmas Shopping Night	4/12/14	$200.00	$200.00
Milford Village Business Assn	Milford Christmas in the Park	7/12/14	$21,828.00	$15,000.00
Lake House Arts Centre	North Shore Arts Trail 2014	18/10/14	$13,500.00	$7,500.00
Badminton North Harbour	NZ U17 National Badminton Champs	1/10/14 – 3/10/14	$5,000.00	$5,000.00
Murrays Bay Sailing Club	OKI 24 Hour Race	7/3/15	$10,000.00	$5,000.00
Milford Village Business Assn	Pirates Market Day	22/11/14	$3,931.44	$2,000.00
NZ Filipino Santo Nino Devotees Trust	Sinulog NZ Annual Festival	9/1/15 – 18/1/15	$6,000.00	$2,000.00
Auckland Regional Facilities	School Holiday Programme	6/10/14 – 11/10/14	$10,000.00	$5,000.00
Devonport Peninsula Trust	Scotty Brewer Skate Day	22/3/15	$3,831.00	$3,000.00
Takapuna Beach Business Assn	Takapuna Beach Christmas Carnival	11/12/14	$20,000.00	$7,500.00
Spy Events	Takapuna Beach Summer Days	31/1/15 – 7/2/15	$17,000.00	$12,500.00
Takapuna Beach Business Assn	Takapuna French Market	6/2/15	$5,000.00	$5,000.00
Tim Bray Productions	The Little Yellow Digger	1/19/14 – 11/10/14	$8,000.00	$4,000.00
Tim Bray Productions	The Santa Claus Show	8/12/14 – 20/12/14	$12,000.00	$6,000.00
Auckland Bowls Inc.	Trusts NZ Open	13/11/14 – 21/11/14	$1,000.00	$1,000.00
Thundercat Racing Assn New Zealand	Thundercat Racing	8/11/14	$3,690.00	$1,000.00
Devonport Community Gardens	Toadstool Magic Mountain	8/11/14 – 15/11/14	$800.00	$800.00
Castor Bay Residents & Ratepayers Assn	Bring Us Memories	11/10/14	$500.00	$500.00
Milford Residents Association Inc.	Images & Songs Remembering Milford’s History	12/10/14	$8,753.00	$5,000.00
TOTAL			$298,388.24	$168,500.00

Comments

6. The local events support fund provides the opportunity for Devonport-Takapuna Local Board to work in partnership with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

7. The contestable local events support fund has two funding rounds, which close at specified times during the 2014/2015 financial year, as follows:

Round	Applications Close	Assessment	Decision Making
1	31 May 2014	June 2014	July/August 2014
2	31 October 2014	November 2014	December 2014/February 2015

8. The local board, as part of the annual work programme plan, have identified a number of events which they wish to have delivered by the regional events delivery team, which are to be funded through the discretionary local event fund.

9. In 2014/2015 the local board’s event funding is in one line. In order to give effect to the wishes of the board funding needs to be transferred from the contestable local event support fund line to the discretionary local event fund line.

10. Round one of the 2014/2015 local events fund received 39 applications. A summary of these is as follows:

Applicant	Event	Date	Amount Requested
Lazy Dude Media	Devonport Classic	1/10/14	$3,156.00
OnBoard Skate Inc	Skate for Change	16/11/14 – 30/4/15	$4,500.00
Roger Hall	The End of the Golden Weather	25/12/14	$1,259.00
Takapuna Boating Club	2015 NZ Laser National Championships	10/1/15 – 19/1/15	$10,000.00
Devonport Peninsula Trust	Devonstock	14/12/14	$7,618.72
BikeNZ	2014 Criterium National Championships	14/11/14	$15,000.00
Devonport Heritage Inc.	Always my Sister	3/10/14	$3,000.00
Takapuna Community Facilities Trust	Auckland Heritage Festival	4/10/14	$975.00
Devonport Peninsula Trust	Bayswater Halloween Ride & Walk	31/10/14	$2,376.10
Quantum Events Limited	Beach Series 2014/15	28/10/14 – 31/3/15	$15,000.00
Devonport Business Association	Devonport Arts Festival	8/11/14	$17,695.00
Devonport Community House	Devonport Children’s Art Festival	8/11/14 – 16/11/14	$1,000.00
Devonport Peninsula Trust	Devonport Community Treasure Hunt	1/3/15	$3,114.98
Lions Club of Devonport Inc.	Devonport Santa Parade & Festival	7/12/14	$4,916.00
NZ Women Ltd	Elvis in the Gardens	1/3/15	$1,000.00
Devonport Folk Music Club Inc.	Folk in the Park	22/2/15	$2,000.00
Quantum Events Limited	Harbour Crossing 2014	7/12/14	$15,000.00
Getin2Life Youth Development Trust	In2it Summer Series	1/10/14 – 30/4/15	$7,980.00
Auckland Justice of the Peace Assn	Justice of the Peace Conference 2015	26/2/15 – 2/3/15	$16,764.00
Quantum Events Limited	King of the Bays 2015	18/4/15	$15,000.00
Takapuna Community Facilities Trust	Lakehouse Arts Christmas Shopping Night	4/12/14	$200.00
Milford Village Business Assn	Milford Christmas in the Park	7/12/14	$21,828.00
Lake House Arts Centre	North Shore Arts Trail 2014	18/10/14	$13,500.00
Badminton North Harbour	NZ U17 National Badminton Champs	1/10/14 – 3/10/14	$5,000.00
Murrays Bay Sailing Club	OKI 24 Hour Race	7/3/15	$10,000.00
Milford Village Business Assn	Pirates Market Day	22/11/14	$3,931.44
NZ Filipino Santo Nino Devotees Trust	Sinulog NZ Annual Festival	9/1/15 – 18/1/15	$6,000.00
Auckland Regional Facilities	School Holiday Programme	6/10/14 – 11/10/14	$10,000.00
Devonport Peninsula Trust	Scotty Brewer Skate Day	22/3/15	$3,831.00
Takapuna Beach Business Assn	Takapuna Beach Christmas Carnival	11/12/14	$20,000.00
Spy Events	Takapuna Beach Summer Days	31/1/15 – 7/2/15	$17,000.00
Takapuna Beach Business Assn	Takapuna French Market	6/2/15	$5,000.00
Tim Bray Productions	The Little Yellow Digger	1/19/14 – 11/10/14	$8,000.00
Tim Bray Productions	The Santa Claus Show	8/12/14 – 20/12/14	$12,000.00
Auckland Bowls Inc.	Trusts NZ Open	13/11/14 – 21/11/14	$1,000.00
Thundercat Racing Assn New Zealand	Thundercat Racing	8/11/14	$3,690.00
Devonport Community Gardens	Toadstool Magic Mountain	8/11/14 – 15/11/14	$800.00
Castor Bay Residents & Ratepayers Assn	Bring Us Memories	11/10/14	$500.00
Milford Residents Association Inc.	Images & Songs Remembering Milford’s History	12/10/14	$8,753.00
TOTAL			$298,388.24

11. Local event support funding criteria guidelines for 2014/2015 have been established to assist applicants in understanding the focus of this fund and to guide decision-making. The applications have been assessed in accordance with the local event support fund guidelines.

12. The Devonport-Takapuna Local Board has the opportunity to refer applications to a more appropriate fund or to allocate funding from within its local event fund.

Consideration

13. Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Devonport-Takapuna Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

14. The Devonport-Takapuna Local Board seeks to engage with their diverse communities and to provide for their social and cultural needs. The draft Local Board Plan supports this through their vision for active, connected and supported neighbourhoods which will be done by supporting local events that are enjoyable for all.

Local board views and implications

15. A local board workshop was held on 1 July 2014 to consider the applications to the local event support fund round one. This report reflects the views of local board members expressed at the workshop.

16. The decisions sought within this report fall within the local board delegations.

17. The decisions sought do not invoke the Auckland Council Significance Policy.

Maori impact statement

18. This fund does not specifically target Maori groups; however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

Implementation

19. Once the Devonport-Takapuna Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

Attachments

No.

Title

Page

a View

Applications for Local Event Support Fund - Round 1 2014/2015

(Volume 1) (Under Separate Cover)

b View

Applications for Local Event Support Fund - Round 1 2014/2015

(Volume 2) (Under Separate Cover)

Signatories

Authors

Barbara Cade - Team Leader Events North/West

Authorisers

Kevin Marriott - Acting Manager, Community Development Arts and Culture

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 August 2014

Auckland Transport Update on Issues Raised in July 2014 for the Devonport Takapuna Local Board

File No.: CP2014/17694

Purpose

1. This report provides an update on transport related issues raised by local board members during July 2014. It also includes general information about matters of interest to the local board and the Schedule of Issues raised in July 2014 (refer Attachment A).

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the Auckland Transport July 2014 Issues Update to the Devonport Takapuna Local Board.

Comments

Local Board Auckland Transport Capital Fund Projects

2. At the Devonport-Takapuna Local Board meeting in April, the board resolved (DT/2014/75):

“Requests that Auckland Transport works with the city transformation unit to assess the suitability of components of the Hurstmere Road upgrade for the Local Board Transport Capital Fund.”

3. Our Urban Design specialists have discussed this board request with City Transformation Team and have identified the streetlight improvements in Hurstmere Road (from Lake Road to Anzac Street) as a transport related component of the overall project that the local board could fund from the AT Local Board Capital Fund.

4. The estimate for these improvements is $390,000 and a commitment from the board is required to formally allocate the amount to this project. Separating out the street light work as a Local Board Capital Fund project will help with the overall funding of the remaining Hurstmere Road project.

5. Timing of the construction would not be until late 2015. This will not be a problem as the work would still be complete by the AT deadline of 30 June 2016.

6. Pedestrian Crossing Lighting Improvements – Replacement of existing pedestrian crossing lights within the Devonport Takapuna area, with new LED lighting or provision of new LED lighting where none currently exists. If the local board are interested, a list of suggested locations and costs could be provided for consideration.

7. Stormwater Tetratraps – If the local board have funded a catchment study, the installation of Tetratrap Stormwater quality devices can be installed in road catch pits to improve the quality of receiving waters (streams, rivers, harbours), which can be funded from the Local Board Capital Fund at a cost of $1,000 per Tetratrap. Additional costs would be incurred for traffic management.

8. Walkway Lighting – Road to road walkway lighting can be funded from the Local Board Capital Fund. Typical walkways between streets are about 100m long. Three poles/lights with cabling and electrical connections would cost in the region of $20,000.

9. Parking Availability Signage - The board have previously requested consideration to the installation of electronic parking availability signage and parking indicators in the central Takapuna Carpark area. The board have also identified this in their recent draft Local Board Plan, however funding is not currently available for this project. If the board wished to progress this project it could allocate funding from the Local Board Capital fund to request the installation of this technology. A current estimate is $100K.

Auckland Transport News

10. Victoria Road Retaining Wall – Maintenance work has recently been completed on the retaining wall on the corner of Victoria Road. The rendering surface will age over time to match the existing adjoining surface.

11. The job ran very smoothly with minimum disruption to traffic and produced a high quality finish overall.

12. Bartley Terrace - Work to install a new footpath, that is safer for pedestrians to traverse, in Bartley Terrace is almost complete and was able to be carried out without the need to relocate the dragon seat from its current position.

13. The hard landscaping, removal of the old footpath and planting has been done. There have been holdups due to the weather, therefore handrails and lighting as well as some grassing is yet to be carried out.

14. It is expected that the public will have access prior to any official opening, which is yet to be arranged.

Original entrance and steep pathway down Bartley Terrace

Before at top of Bartley Terrace

After at top of Bartley Terrace

After - Top of Bartley Terrace looking down new path

Before - Bottom of Bartley Terrace looking up

After – Bottom of Bartley Terrace looking up

After – Looking back up towards Dragon Seat

Design Progress for the City Rail Link

15. Design of the Britomart end of the City Rail Link is being progressed with Auckland Transport asking the construction industry to register its interest in the work.

16. The focus of the design work will be on the downtown section of the City Rail Link, from Britomart through Queen, Customs and Albert Streets to Wyndham Street.

17. It is the area that most affects other planned and proposed inner city development by Auckland Council and private developers.

18. This is considered a sensible next step to get design certainty for the part of the CRL that will most affect everyone else’s plans in the city. It is also important to have the design advanced so any consents can be identified and applied for.

19. Auckland Transport wants to be in a position to progress work in the downtown area so other city development can proceed without unnecessary delay, once CRL construction funding is approved.

20. For more information: https://at.govt.nz/projects-roadworks/city-rail-link

A new ferry timetable is coming

21. Ferry services to and from Gulf Harbour are to be boosted with the number of daily sailings going from four to 12.

22. The new timetable started on 28 July 2014 and follows public consultation in June which saw 1.000 responses about the proposed new timetable.

23. As a result the number of services will go to 12 a day and the afternoon sailings from Auckland will be 15 minutes later, the feedback was that the 4.30pm service was too early.

24. There was an overwhelmingly positive response to the increased number of sailings, with 76% of respondents indicated they would use the ferry more than they do now.

25. Auckland Transport will be monitoring the new timetable to make sure the services are performing and meeting the needs of people using the ferries.

26. The consultation also shows people want connecting bus services, ferries on the weekend, cycling options to the ferry terminal and support for carpooling. The bus connections are being looked at as part of the Hibiscus Coast New Network bus consultation that is currently underway.

27. More information about the new timetable and fares can be found on www.at.govt.nz/gulfharbourferry

Consideration

Local Board Views

28. This report is for the local board’s information.

Maori Impact Statement

29. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

30. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Auckland Council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation

31. There are no implementation issues.

Attachments

No.	Title	Page
a View	Schedule of Issues raised in July 2014	109

Signatories

Authors

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 August 2014

Auckland Transport Quarterly Update to Local Boards

File No.: CP2014/17700

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months April – June 2014 and the planned activities anticipated to be undertaken in the three months July – September 2014.

2. Attachments include:

· A – Auckland Transport activities

· A1 – Travelwise Schools activities

· B – Decisions of the Traffic Control Committee

· C – Report against local board advocacy issues

· D – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the Auckland Transport Quarterly Report.

Comments

Significant activities during the period under review

Key Agency Initiatives

SMART (South Western Multimodal Airport Rapid Transit) Project

3. Investigation into protecting a rail (rapid transit) corridor from Onehunga to the Auckland airport then connecting back to the main trunk line at Puhinui forming a rail loop.

4. As part of planning for the future public transport network, Auckland Transport has been in discussion with Auckland Airport about making provision for a potential rapid transit corridor in its master plan. Rail has been identified as the best long term public transport option for improving transport in Auckland’s airport and south western area. Auckland Airport has allowed for a rail corridor and station at the terminal as part of its latest master plan.

5. There are no confirmed alignments for rapid transit links outside the airport property yet and further work is required to confirm this and the timing of any construction. The project is currently in the development phase and public consultation will be carried out when there is more certainty on feasible alignments and station locations.

East West Link

6. The primary objective of the project is to provide an improved freight connection between SH20/Onehunga and the Southdown (MetroPort) and adjoining SH1 inland port. It is expected that there will be growth of freight transport via this corridor. Safety, amenity and service upgrades will also be considered. At the moment, Auckland Transport is investigating what can be provided within the current road reserve; however, some land purchase may be required.

7. The project team has started the process for procurement of a professional services contract for the production of the Detailed Business Case in 2014/2015, subject to approval of funding. The contract will be led by the Transport Agency, as principal. Indicatively, the construction is scheduled to start by 2016/2017 with forecast completion by 2019/2020.

PT Development

City Rail Link

8. The CRL is a 3.5km double track underground electrified rail line running under Auckland City centre from Britomart Station to the Western Line near the existing Mt Eden Station. Britomart would become a through station and provide for three intermediate stations in the Aotea, Karangahape Road and Newton areas. Following AT confirmation of the designated route recommended by the Independent Planning Commission, appeals were received from six parties and the Project Team is currently working with those appellants to work through matters raised.

Distributed Stabling – Detailed Design

9. The project entails the development of out stabling facilities that support rail services throughout the region. These facilities are located in the South, CBD and West and comprise facilities for overnight stabling of trains and staff facilities. Installation of Transdev staff facilities at The Strand will be completed over the next four months.

Electrification Safety Works

10. This project will identify and address safety risks arising from the introduction of overhead electrified traction infrastructure to the Auckland rail network. The scope of work includes implementation of recommendations from a series of risk reviews into public trespass/climbability risk at stations, investigation into possible platform-train interface and trip hazard issues between new electric trains (EMUs) and existing platforms. Fencing additions have been completed. Anti-climb roller barriers are to be installed by the end of July.

Newmarket Crossing

11. Upgrade a level crossing in Newmarket that constrains train movements into/out of Newmarket Station and inhibits planned increases in timetable frequencies. The preferred option has now been selected as the Cowie Street Linkway to Laxon Terrace. Community group meetings commenced late February 2014, with the next meeting scheduled for early August 2014. The design tender has been awarded and concept design is underway.

Upgrade Downtown Ferry Terminals

12. The waiting area on pier 2 is now complete and handed over.

13. The design for the new Pier 4 Pontoon has been completed and scoping and initiation works are under development in coordination with the Harbour Edge Programme.

PT Operations

Highlights for the quarter (April-June 2014)

14. Total patronage achieved a record 72.4 million annual passenger trips to end June 2014, with a +5.6% growth.

15. Rail patronage achieved a record 11.4 million annual passenger trips to end June 2014, with a +13.9% growth.

16. The Northern Express rapid transit Northern Busway bus service achieved a record 2.4 million annual passenger trips to end June 2014, with a +6.5% growth.

17. Other bus services achieved a record 53.4 million annual passenger trips to end June 2014, with a +4.2% growth.

18. Ferry services for the year to end June 2014 carried 5.1 million annual passenger trips, with an annual growth of +3.1%.

19. An Auckland milestone was achieved on Monday 28 April at 05:46 from Onehunga with the first new electric train (EMU) operating a revenue service between Onehunga and Britomart.

20. Green Bay / Titirangi New Bus Network Review and public consultation has been completed and the new service will be implemented in August.

21. Wi-Fi on the PT network is now available at rail and busway stations and some ferry wharves.

22. AT HOP integrated ticketing rollout has been completed across all bus, rail and ferry services.

23. 50 AT HOP retailers are available across Auckland, with 10 Customer Service Centres.

24. The AT HOP Day Pass was implemented on 1st July 2014 and offers travel for $16 across two zones, A and B, or $22 across three zones, A, B and C across rail, bus and inner harbour ferries. The pass can be loaded on to an AT HOP card at AT Customer Service Centres, AT HOP ticket machines, ticket offices and AT HOP retailers. The paper-based Discovery Day Pass is to be withdrawn at the end July.

Future outlook

25. The business case for integrated fares under a five concentric ring zonal model, including product and pricing scenarios, is progressing through to final recommendation.

26. The bus Public Transport Operating Model (PTOM) new draft contract has been finalised and was distributed to incumbent bus operators for feedback in July. The bus PTOM Procurement strategy has been completed and NZTA approval will be sought in August. The target is to tender the new South Auckland bus network in September, with a target go-live for services in the third quarter of 2015.

27. Work continues on developing the new PT journey planner. This will deliver a step-change in the customer experience through improved functionality, putting more power in the hands of the customer.

28. The revenue service progressive launch of new electric trains on to the Eastern Line is anticipated in August.

29. Planning is also underway for the delivery of the trial to equip Transdev ticket inspectors with personal CCTV cameras and the ability to issue Trespass Notices to those repeatedly travelling without a valid ticket.

Key Deliverables

30. Focus continues on the eight key strategic priorities on the rolling three-year business growth plan for Auckland public transport of:

· Integrated ticketing and fares

· Procurement and regulatory reform (PTOM – Public Transport Operating Model)

· Rail electrification

· Ferry improvements

· New connected Network

· On-time performance

· First and Final Leg

· Customer experience.

Road Design and Development

Glen Innes to Tamaki Drive Scheme Cycle Way

31. Provision of an off road cycle highway from Glen Innes Rail Station to Tamaki Drive.

32. This project is being delivered jointly with NZTA. Route options have been selected and the process of refining these (considering constructability issues) is underway.

Tamaki Drive Corridor upgrade

33. This project will consider Tamaki Drive from Quay Street through to St Heliers, and will be looking at present and future land uses and how they impact on the function of the road, future traffic growth (improving traffic flows) and the provision of improved public transport. Initial assessment of Ngapipi Bridge and benchmarking of modal use is underway.

Quay Street - Seawall Seismic Upgrade

34. This project deals with the proposed upgrade to Quay Street to give effect to the aspirations of the City Centre Master Plan for the severance between sea and city to be minimised, and to provide priority to pedestrians and cyclists over other travel modes. Further objectives are to improve the interface between the public transport facilities that are concentrated in the Lower Queen Street area. The project also deals with associated enabling works that include the seismic upgrade of the Quay Street seawall.

35. Two primary solution methodologies have been identified and reviewed. The procurement strategy is being prepared and this will assess Early Contractor Involvement and Design & Construct with a recommendation for a preferred option for AT Board approval.

Waterview Cycle Way connection

36. The Waterview Walking and Cycling project is required as a condition of the decision of the Waterview Connection SH20-16 Motorway Board of Inquiry decision to mitigate adverse social effects resulting from the loss of open space and reserves. The condition requires the provision of the shared path between and including the proposed Alford Street Bridge and the proposed Soljak Place Bridge, a length of approximately 3.4km.

37. The new facility will provide a missing link in the existing Auckland Regional Cycle Network. Auckland Transport is required to prepare a design sufficient to submit as part of the Notice of Requirement and Resource Consent documentation and obtain the necessary land owner and statutory approvals for the shared path. The land purchase process will be managed by Auckland Transport. The preferred route option has been identified, although some negotiations are still underway with some landowners. Public consultation was planned for 23 and 24 July.

Community Transport

School Transport Programme and Road Safety Education

38. The number of schools signed onto the Travelwise Programme has now reached 401.

39. The Mayoral Travelwise celebration and the Walking School Bus Megastar event were undertaken in June to congratulate the schools and volunteers for their hard work and results achieved.

40. Key activities that were undertaken with the schools included Road Safety Week activities, Safety at the School Gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

41. Walking School Buses now number 387 in the region, with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

42. Demand for cycle training is still strong from schools, and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

43. The following regional road safety education campaigns are being delivered over the coming six months:

· Local speed campaign – focused at all road users

· Sober Driver campaign – focused at Sports Clubs and bars

· Cycle safety- winter campaign focused on be bright be seen

· Back to school speed campaign - focused on targeting drivers speed around schools.

Travel Planning and Cycle and Walking

44. Commute travel planning packages and personal journey plans are being delivered across the region targeting business, communities, business associations and tertiary institutions.

45. The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview, working with local board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City route.

Road Corridor Access

Corridor Access Request (CAR) Applications

46. 1,207 CAR applications were approved in June, with 82% processed within five working days and 94% processed within 15 working days of lodgement.

47. In the last three months to the end of June 2014, there have been 3,801 CAR applications approved to carry out work on the road network.

Ultra-Fast Broadband Rollout

48. The Year 3 (2013/2014) build has now been completed and the cabinets passed to Crown Fibre Holdings. There is still some outstanding reinstatement work associated with the Year 3 build which will be completed over the next few months.

49. The Year 4 (2014/1205) build has commenced with CAR applications approved for 64 of the Year 4 cabinet areas, with 28 of these already under construction.

50. The Year 4 build comprises 451 cabinet areas, of which at least 25% will have some overhead deployment utilising existing power poles.

Watercare Hunua 4 Bulk Watermain

51. Watercare currently has three crews working at Tidal Road, Pah Road and Mountain Road in Mangere Bridge. A fourth crew will be commencing work shortly in Victoria Street in Onehunga between Neilson Street and Church Street.

52. The work on Tidal Road will be finishing shortly and will then progress into Massey Road, where it will proceed westwards until it reaches George Bolt Memorial Drive. The work on Massey Road will require road closures and will be restricted to mid-block with full reinstatement required before a move to the next block. There has been extensive consultation with PT, the Heavy Haulage Association and other key stakeholders to lessen the impact of these closures.

Overweight Permits

53. 179 overweight permit applications were approved in June 2014. Of these, 168 (94%) were processed within the target timeframes of three days for single trip, multi travel and continuous renewal permits and five working days for continuous and area permits.

54. In the last three months to the end of June there have been 532 overweight permit applications approved for travel on the AT road network.

Road Corridor Maintenance

North

55. The remaining pavement renewal projects on Okura River Road and Ngarahana Road have been completed.

56. The first section of the seal extension project on Matakana Valley Road has been completed.

57. The remediation work on the Victoria Road retaining wall is now complete.

58. Bridge renewal work has been completed on Hiki Culvert, Remiger Bridge, Rangitopuni Bridge and Rosemount Bridge.

59. The three new road maintenance contracts for the northern area commenced on 1 July 2014. The respective contractors are Downer New Zealand (Rural North), Fulton Hogan Limited (Urban East) and Transfield Services Limited (Urban West).

Central

60. The clean-up work on Great Barrier Island following the storm on 10 June 2014 will continue through the winter months as further loose material is washed down onto roads. At this stage it is estimated that the total cost of the remedial work will be in excess of $6 million.

61. The pavement renewal projects on Carlton Gore Road, Aranui Road and Elstree Avenue were completed in June.

62. 35.7 km of AC resurfacing and 33.3 km of chipsealing were completed this year.

West

63. 15.1 km of AC resurfacing and 38.6 km of chipsealing were completed this year. Projects were added to the programme in the last quarter.

64. 6.0 km of pavement renewals were completed with projects completed on Great North Road, Portage Road, Margan Avenue, Kinross Street, Birdwood Road, Henderson Valley Road, Nikau Street, View Road, Kervil Avenue, Rimu Street (2), West Coast Road and at the Great North Road/Titirangi Road intersection.

65. Retaining walls have been constructed at a number of sites including Titirangi Road, Titirangi Beach Road (3), Candia Road, Laingholm Drive, Crows Road, Sunnyvale Road, South Titirangi Road and Bethells Road.

66. Physical work has commenced on the major slip repair at 597 South Titirangi Road. It is expected that work will be finished by early September.

67. 17.6 km of footpaths were either resurfaced or replaced this financial year.

South

68. The remaining pavement renewal project on Waiuku Road has been completed.

69. The investigation and design for the pavement renewal projects in the 2014/15 programme are underway so as to enable an early start to construction in the upcoming summer months.

70. There has been 24.7 km of AC resurfacing and 170.1 km of chipsealing completed this year. The AC resurfacing programme was increased in length from 21.5 km to 24.7 km in the last quarter.

71. 36.8 km of footpaths were either resurfaced or replaced this year.

72. 17.7 km of pavement renewals were completed this year with projects completed on Te Irirangi Drive (2 sections), Great South Road (5 sections), Ti Rakau Drive (2 sections), Prince Regent Drive, Cook Street (Howick), Princes Street (Otahuhu), Massey Road, Carruth Rd (Papatoetoe), Great South Road (4 sections), Mahia Road, Roscommon Road, Hill Road, Sheehan Avenue, Hunua Road (2 sections), Whitford-Maraetai Road, Takinini-Clevedon Road, Ponga Road, Ararimu Road, Pukeoware Road, Costello Road, Edinburgh Street/Massey Avenue roundabout (Pukekohe), King Street/West Street roundabout (Pukekohe), East Street (Pukekohe), Queen Street (Pukekohe), Sommerville Road, Rogers Road, Ostrich Farm Road, Stan Wright Road and Waiuku Road.

Streetlights

73. New street lights are being installed in conjunction with the undergrounding of overhead power lines at the Mt Smart Road/Mays Road intersection and on Bassett Road in Remuera.

74. There has been 4,237 luminaires and 696 street light poles replaced this year

Road Corridor Operations

Route Optimisation: Investigation and analysis

75. The planned route optimisation for 2013/2014 has been completed including the Central City routes.

76. Changes to the operation of the Traffic Signals have been made to improve performance on the following routes:

Quay St	Lower Hobson St	Solent St
Customs St	Lower Hobson St	The Strand
The Strand	Quay St	Alten Rd
Wellesley St	Hobson	Grafton Rd
Albert St	Quay St	Wellesley
Queen St	Quay St	Newton Rd
Wellington/Union	Karangahape Rd	Franklin Rd
Mayoral Dr/Cook St	Wellesley St W	Wellseley St E
Nelson St	SH1	Fanshawe St
Hobson St	Quay St	SH1
Karangahape Rd	Ponsonby Rd	Grafton Rd
Symonds St	Mt Eden	Customs
Grafton Road	Khyber Pass	Symonds St
Victoria St	Hobson St	Stanley St
Fanshawe St	Hobson St	Beaumont St
Higbrook Dr	SH1	Te Irirangi Dr
Jervois Rd	Wharf St	Beaumont St
Ponsonby Rd	Khyber Pass	College Hill Rd
Rosebank Rd	Great North Rd	Patiki Rd
Neilson St	SH20	Church St

77. The effect of these changes is being monitored and there has already been positive feedback. Reports are being completed to summarise the work, analysis and results.

78. Physical Works Programme (other routes across the region:

· 24 projects are at the scheme design stage

· 4 projects are at the detailed design stage

· 8 construction projects are in progress.

Network Safety & Operations Improvement Programme

Safety Around Schools Programme (part of the region wide School Travel Planning process)

79. The 2013/2014 Safety engineering programme of $8,482,695 delivered 86 projects across 25 schools including:

· 15 projects completed in the Central area

· 50 projects completed in the South area

· 5 projects completed in the North area

· 16 projects completed in the West area

· 2014/15 Safety engineering programme developed for 20 schools.

Minor Safety Improvements Programme

80. 98% of the 2013/2014 Minor Safety Improvements Programme has been completed with 2% still in construction or procurement.

Regional Safety Programme

81. 75% of the 2013/2014 Regional Safety Programme is completed with 25% of projects still in construction for completion in 2014/2015

Urban Kiwi RAP and Red Light Camera Programmes

Urban Risk Mapping

82. The Urban KiwiRAP star-rating contract awarded in late June. The contractor is anticipating start up in August pending work visa approval. A procurement plan is being prepared to engage a project manager.

Red Light Cameras

83. Roll out of five additional Auckland RLC sites is planned. Site selection review by key stakeholders took place in July, with procurement processes underway for installation of sites using existing technology. No further sites are being considered until finalisation of new technology by NZ Police later this year.

Parking and Enforcement

Fanshawe Street Bus Lane

84. Enforcement of the new bus lane on Fanshawe Street was implemented. The warnings period was extended to four weeks due to the high volumes of traffic. A week’s stand-down followed before live enforcement commenced.

85. To date there has been very good compliance, with 130 infringements being issued since live launch on 4 June. This represents an average of just 14 enforcements per day across all enforcement zones on Fanshawe Street. This can be compared to Onewa Rd which has been live for several years and where there are 20 enforcements per day on average.

Kingsland Paid Parking Zone

86. Consultation was carried out in December 2013 on changes to the parking in the Kingsland town centre. The purpose of the changes was to improve the parking availability and give customers flexibility on their length of stay. Currently there are mostly 60 minute time restrictions in Kingsland and parking is near capacity during the middle of the day, evenings and weekends.

87. The project proposes using pay and display parking with no time limits, a 10 minute grace period and demand responsive pricing. Prices will be set to achieve a target occupancy range of 70-90% at peak times. There was over 50% support for the proposal and the Kingsland Business Association supports the proposal. The parking changes went live on 14 July and there were advisory signs in Kingsland for two weeks prior.

Newmarket Paid Parking Zone

88. Consultation was carried out in December 2013 on changes to the parking in the Newmarket. The purpose of the changes was to improve the parking availability and give customers flexibility on their length of stay. Currently there is a wide range of parking restrictions in Newmarket that create confusion for customers. Parking is near capacity on certain streets which creates increased levels of congestion as cars circle to find parking.

89. The project proposes using pay and display parking with no time limits, a 10 minute grace period and demand responsive pricing. Prices will be set to achieve a target occupancy range of 70-90% at peak times. Most streets in Newmarket already have pay and display; however, some streets will be converted from time restrictions to pay and display. There was over 50% support for the proposal and the Newmarket Business Association supports the proposal. The parking changes will go live in early August.

Auckland Parking Discussion Document

90. The parking discussion document was released in May 2014. The document provides commentary on key parking challenges, and invites the public to send feedback and ideas on how we manage parking into the future.

91. We have made suggestions on how Auckland Transport might approach various parking challenges and asked the public what they think on themes such as removal of parking on arterial roads, management of parking within the city centre and other town centres, and extension of park and rides. The document has attracted a lot of media attention and over 350 submissions have been received so far. Consultation closed on 31 July 2014.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the fourth quarter (2013/14) ending 30 June 2014 and forward works programme for the first quarter (2014/15) ending 30 September 2014 and Attachment A1 - Travelwise Schools activities broken down by Local Board	125
b View	Traffic Control Committee Decisions	149
c View	Local Board Advocacy Report	151
d View	Local Board Transport Capital Fund Report	153

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 August 2014

Psychoactive substances – draft Local Approved Product Policy

File No.: CP2014/16281

Purpose

1. The purpose of the report is to seek local board feedback on the proposed option for the draft Local Approved Product Policy (LAPP).

Executive summary

2. On 6 March 2014 the Regional Strategy and Policy Committee (RSPC) approved a work plan for the development of Auckland Council’s LAPP (REG/2014/34). The LAPP will set rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

3. On 3 July the Regional Strategy and Policy Committee (RSPC) considered a report setting out the proposed content for the draft Local Approved Product Policy. The committee agreed the following recommendations (REG/2014/86).

a) endorse the proposed draft Local Approved Product Policy that will prevent the sale of approved psychoactive substances in the following areas:

· high deprivation areas as defined by the Ministry of Health’s Deprivation Index score of 8, 9 or 10 indicating areas that fall in the bottom 30% of deprivation scores

· neighbourhood centers as defined by the unitary plan

· within 300m of a high school

· within 100m of a primary school

· within 300m of a mental health or addiction treatment center

· within 500m of an existing psychoactive substance retail licence

b) forward a copy of this report to local boards to be considered on their agendas

c) note that once all the local board feedback has been analysed, a final draft Local Approved Product Policy (LAPP) will be presented to the committee on 9 October 2014 to be approved for public notification via the special consultative procedure

d) note the special consultative procedure will begin in November 2014 with the expected final adoption of the policy in March 2015.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) provide feedback on the draft Local Approved Product Policy option set out in Attachment A of the report entitled “Psychoactive substances – draft Local Approved Product Policy”.

Comments

4. On 6 March 2014 the Regional Strategy and Policy Committee (RSPC) approved a work plan for the development of Auckland Council’s LAPP (REG/2014/34). On 3 July the Regional Strategy and Policy Committee endorsed a preferred option for the LAPP (REG/2014/86).

5. The LAPP will set rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

6. Six options were considered for the LAPP. Three options were rejected prior to consultation as not being able to achieve the outcomes for a successful LAPP. The remaining three options were discussed with local boards, external stakeholders and council staff. After consideration of feedback and relevant research a preferred option was developed.

7. The preferred option for the LAPP would prevent licences being granted in areas of high deprivation, near high schools and near addiction and mental health treatment centres. It would also limit how close to an existing shop a new shop could open. This option would reduce the availability of these substances in areas where their presence is likely to have the greatest potential for harm. The prevention of harm is achieved while maintaining the intent of the government to allow a regulated sale of these substances.

8. Further details on the rationale for the preferred option for the LAPP are set out in the report that went to the Regional Policy and Strategy Committee on 3 July (refer Attachment A). Local board feedback on this option is being sought through this report. Local board feedback on this preferred option will inform the final draft of the LAPP which will be reported to the Regional Strategy and Policy Committee on 9 October. Local boards will have an opportunity to provide feedback on the final draft in November 2014 – February 2015.

Consideration

Local board views and implications

9. Local board views on the draft LAPP option are being sought via this report. Local boards have previously provided feedback on possible options. Workshops on the proposed options were held with all of the local boards except for Great Barrier, Waiheke and Orakei local boards who declined to be involved in the process. Of the remaining 18 local boards, Whau declined to attend the workshop and did not provide any feedback.

10. Of the 17 local boards who took part in the LAPP workshops 13 endorsed the specified place option as their preferred option. Four boards preferred either the town centre or industrial option, as they felt it provided tighter restrictions in their areas. All of these local boards also provided the specified areas as their second option acknowledging that it was unlikely that all local boards would opt for their preferred option. The Hibiscus and Bays Local Board declined to provide a preferred option. All local board feedback was considered in the selection and development of the option presented for feedback in the current report.

Maori impact statement

11. Māori are over represented amongst the groups of vulnerable people likely to be affected by using approved psychoactive substances. This over representation has two effects. Firstly, getting the right option for the LAPP to maximize harm reduction will be more effective for Māori. Secondly, any solutions need to be designed in close collaboration with Māori to ensure they are workable and support wider initiatives aimed at improving Māori outcomes.

12. A workshop has been undertaken with representatives from Hapai Te Hauora Tapui, which is an agency representing Māori health providers in the Auckland region. Council staff will be working with the Independent Māori Statutory Board and Hapai Te Hauora Tapui to set up hui for iwi feedback. Information from the workshop and hui will be central to the development of the LAPP.

Implementation

Step	Estimated timeframe
1. Local board and stakeholder engagement on draft option Officers will seek feedback from local boards, internal, external and political stakeholders on the approved draft LAPP option.	July – September 2014
2. Final draft LAPP for special consultative procedure Officers will then present a final draft policy to RSPC for approval for consultation.	9 October
3. Special consultative procedure Officers will follow the special consultative procedure set out in section 83 of Local Government Act 2002. This will include public submissions and hearings.	November 2014
4. Local board feedback of final draft Officers will seek formal feedback from local boards on the final draft policy.	November 2014 – February 2015
4. Adopt final policy Following the hearings the draft will be finalised and presented to RSPC for adoption.	March 2015
5. Implementation and review A copy will be sent to Ministry of Health after it has been completed. The LAPP will then be reviewed every five years in accordance with section 69 of the Act.	Ongoing

Attachments

No.	Title	Page
a View	Psychoactive Substances Draft Local Approved Products Policy	159

Signatories

Authors

Callum Thorpe - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 August 2014

Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

File No.: CP2014/17928

Purpose

1. The purpose of this report is to present to the Devonport-Takapuna Local Board applications for special exemptions from some of the requirements of the Fencing of Swimming Pools Act 1987 (The Act).

Executive summary

2. The Local Board must conduct a hearing and consider each of the applications for special exemption. The local board must resolve to decline, grant or grant subject to conditions, the exemptions sought.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the applications by:

i) Michael Trevor Jones – 15B Sanders Avenue, Takapuna

ii) Mark Munns – 16 Sanders Avenue, Takapuna

iii) Janice and David McGregor – 1/67 Beresford Street, Bayswater

b) determine each application, by way of resolution, to:

i) grant the application for special exemption as sought, or

ii) grant the application subject to conditions, or

iii) decline the application for special exemption sought.

Comments

3. Each property, which is the subject of an application before the local board, has been inspected by Auckland Council pool inspectors. In each case, the swimming/spa pool fencing does not comply with the Act. The details of non-compliance in each case vary and are specified in the attachments to this report. Each applicant has chosen to seek a special exemption from the requirements of the Act.

4. The purpose of the Act is stated to be “to promote the safety of young children by requiring the fencing of … swimming pools”.

5. The Act requires pool owners to fence their pool with a fence. Specific detail on the means of achieving compliance with the Act is contained in the schedule to the Act. If a pool is not fenced with a complying fence it is an offence under the Act, unless exempt.

6. An exemption can only be granted by the local board after a consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if “satisfied that an exemption would not significantly increase the danger to young children”, can an exemption be granted.

7. Defining the immediate pool area will be relevant to considerations concerning the property and the pool. The immediate pool area means the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool. The Act provides that the fence should be situated to prevent children moving directly to the pool from the house, other buildings, garden paths and other areas of the property that would normally be available to young children.

8. Another common consideration for local boards in exemption applications will be instances where a building forms part of the pool fence. Where doors from a building open into the pool area, the territorial authority may grant an exemption from compliance with clauses 8 to 10 of the schedule to the Act. It may exempt if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw, and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years. If the local board is satisfied that a door within a wall in a building meets that test, the local board must also be satisfied that an exemption would not significantly increase the danger to young children.

9. When granting a special exemption, the local board may impose such other conditions relating to the property or the pool as are reasonable in the circumstances (section 6(2) of the Act). Issues to be considered include:

a. Will the exemption be personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption? This might be appropriate where the personal circumstances of the applicant have been considered as a relevant circumstance and had a bearing on the exercise of the discretion

b. Will the exemption be granted for a fixed term and irrespective of changes of ownership so that the exemption runs with the property?

c. Are there any other conditions which should be imposed, repairs to existing fencing, or a requirement for more frequent inspection of the pool (currently pools are inspected every three years).

10. Any exemption granted or condition imposed may be amended or revoked by the local board by resolution. The rules of natural justice would however dictate that this action should not be taken without prior notice to the pool owner and allowing the pool owner an opportunity to be heard.

Consideration

11. The recommendations contained within this report fall within the local board’s delegated authority.

12. The Act enables an exemption to be granted from clauses 8 to 10 of the Act (doors in walls of buildings) if the local board is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years.

13. The overarching consideration in terms of the Act is that a resolution to grant an exemption may only be made after having regard to the particular characteristics of the property and the pool, any other relevant circumstances and any conditions it may impose, and only if it is satisfied that such an exemption would not significantly increase the danger to young children.

14. The local board may resolve to grant, grant subject to conditions, or decline an application for special exemption.

15. If an application is declined the applicant will be required to fence their pool in accordance with the Act.

16. The exemption hearing process under the Act does not trigger the significance policy but it is an important statutory function.

17. Auckland Council is committed to ensuring the Auckland is a safe place for children to live and play in. Pool fencing issues have a strong relationship with the council’s strategic priorities for community safety.

Local board views and implications

18. The local board is the decision-maker in relation to exemption applications under the Act.

Maori impact statement

19. This report does not raise issues of particular significance for Maori.

General

20. Compliance with the Act is a mandatory requirement for all pool owners unless exempt.

21. Council’s pools inspectors have consulted with the applicants in each case. Applicants have been made aware of the council’s requirements to ensure fencing is compliant with the Act. The applicants have elected to seek a special exemption for individual reasons.

Implementation

22. The decision must be made by resolution and contain conditions (if any).

Attachments

No.	Title	Page
a View	15B Sanders Avenue, Takapuna (Under Separate Cover) - Confidential
b View	16 Sanders Avenue, Takapuna (Under Separate Cover) - Confidential
c View	1/67 Beresford Street, Bayswater (Under Separate Cover) - Confidential

Signatories

Authors

Phillip Curtis - Senior Swimming Pool Specialist

Authorisers

Barry Smedts - Manager Compliance

Eric Perry - Relationship Manager

Chairperson	Mike Cohen, QSM, JP
Deputy Chairperson	Joseph Bergin
Members	Dr Grant Gillon
	Dianne Hale, QSO, JP
	Jan O'Connor
	Allison Roe, MBE

Portfolio	Responsibilities	Primary	Associate
Governance	Board leadership Board-to-Council and Board to Board relationships Board to CCO relationships (strategic governance matters) Civic duties Advocacy (local, regional and central government) Community partnerships Relationships with Maoridom Relationships with youth Relationships with government Unitary Plan Policy and planning: - local board plan - local board agreement - local area plan	Chairperson	Deputy Chairperson
Economic development	Key relationships with ATEED Business Improvement Districts Establish and promote local priorities in relation to economic development and tourism Town centre renewal, design and maintenance Town centre marketing and community safety	Member Bergin	Member Hale (with lead responsibilities for events)
Community development and resilience	Community development Neighbourhood relationships Community advocacy Community safety (excluding town centres) Graffiti removal Relationships with Civil Defence Emergency Management Group Community preparedness disaster response relief and recovery Artistic and cultural service levels Promoting artistic endeavour	Member Roe	Member O’Connor
Parks and natural environment	Neighbourhood parks and reserves (including esplanade reserves and the coastline) Design and maintenance Plantings, playgrounds, tracks, bollards, walkways and green cycleways Local priorities in relation to regional environmental management Coastal management including mangrove encroachment and erosion mitigation Restoration of wetlands, streams and waterways Natural heritage Events	Member Gillon	Member Cohen Member Roe (particular involvement in walking, cycling, walkways, cycleways and greenways only)
Transport and infrastructure	Transport projects and policy matters (e.g. roading, footpaths, public transport) Infrastructure projects and policy matters (e.g. water, stormwater)	Member O’Connor	Member Hale
Regulatory	Oversight of regulatory activities including: - bylaws - consent processes (including input in to decisions on notifications for resource consent applications) - licensing and compliance Liquor licensing and enforcement Heritage issues	Member Hale	Member Gillon
Recreational and community facilities	Stewardship of recreation centres and community facilities Libraries (including events and services relating to libraries and recreation centres) Local arts facilities and amenities	Member O’Connor	Member Hale

Authors	Sonja Tomovska - Local Board Democracy Advisor
Authorisers	Eric Perry - Relationship Manager