Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island on Wednesday, 13 August 2014 at 10.00am.

 

present

 

Chairperson

Izzy Fordham

 

 

 

Deputy Chairperson

Susan Daly

 

 

 

Members

Jeff Cleave

 

 

 

 

Judy Gilbert

 

 

 

 

Christina Spence

 

 

 

 

APOLOGIES

 

 

 

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Great Barrier Local Board

13 August 2014

 

 

 

1          Welcome

 

Member JC Cleave led the meeting in a karakia.

 

A minute silence was observed to acknowledge the passing of Michael O’Shea.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number GBI/2014/71

MOVED by Chairperson IM Fordham, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)           confirms the ordinary minutes of its meeting, held on Wednesday, 9 July 2014, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.


 

12

Annual Report 2013/14

 

Resolution number GBI/2014/72

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)      Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2013/14.

b)      Approves:

I.     The message from the Chairperson, which provides the Local Boards comments on local board matters in the 2014 annual report.

II.    The list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2013/14.

c)      Gives authority to the Chairperson and Deputy Chairperson to make typographical changes before submitting for final publication.

 

CARRIED

 

13

Quarterly Performance Report for the period ending 30th June 2014

 

Resolution number GBI/2014/73

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)      Notes the Quarterly Performance Report for the Great Barrier Local Board for the period ended June 2014.

CARRIED

 

14

Auckland Transport Report – 13 August 2014 – Great Barrier Island

 

Ivan Trethowen, Auckland Transport Elected Member Relationship Manager was in attendance to present to the Great Barrier Local Board in respect to this report.

 

Resolution number GBI/2014/74

MOVED by Member JC Cleave, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)             Receives the Auckland Transport Report – August 2014 to the Great Barrier Local Board.

b)            Requests a response from Auckland Transport on the following matters at the September 2014 business meeting which are not included in the officers report:

                        i.    an update on the speed limits project.

                       ii.    further advice on the use of dust suppressant products, including the basis of statements that the product is cost prohibitive, and noting statements at the 28 July budget committee workshop from Auckland Transport Chief Executive David Warburton that it was investigating this proposal.

                     iii.    an update on the Mulberry Grove traffic calming project.

                     iv.    an update on Okupu wharf re upgrades or replacement with a pontoon.

                       v.    an update on the Port Fitzroy wharf carpark extension proposal.

                     vi.    proposals relating to fish passage provision with culvert repairs and replacement in the north, resulting from the storm.

c)          Requests further discussion at the next workshop with Auckland Transport officers in regards to advancing projects to be wholly or partly funded from the AT capital transport fund to ensure progress is made on these.

d)          Confirms it does not wish to proceed with the footpath in front of Mulberry Grove School at this time.

e)          Confirms it wishes to work with Auckland Transport to advance the Whangaparapara pontoon in a manner which meets the requirements of commercial services, and that it will allocate its existing SLIPS pontoon budget to the project.

f)           Thanks Ivan Trethowen for his attendance and presentation on the Auckland Transport Report – 13 August 2014.

CARRIED

 

15

Great Barrier Island Small Local Improvement Projects (SLIPs) Programme 2013/2014

 

Janine Field, SLIPS Project Portfolio Leader was in attendance to present to the Great Barrier Local Board in respect to this report.

 

Resolution number GBI/2014/75

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)      Receives the Great Barrier Island SLIPs 2013/2014 final programme.

b)      Receives and acknowledges completion of the projects during the 2013/2014 as summarised in the Attachment A- “SLIPS End of Year Project Summary July 2014”. 

c)      Approves funding of $700 plus GST if applicable for the provision of a producer statement to enable a code compliance certificate to be obtained for the wastewater system at the GBI Community Heritage and Arts Village Trust at 80 Hector Sanderson Road from the SLIPs 2014/2015 opex budget.

d)           Approves the following projects for scoping from SLIPs 2014/2015 opex budgets, (noting projects approved for scoping may take 1 to 3 months to scope depending on the complexity of the projects involved):

No

Project Description

1

Medlands Playground Reserve Concept Plan

2

Crossroads/Plantation Reserve Concept Plan

3

Claris airport terminal artwork

The details regarding the above projects (excluding the artworks project) are attached to this report at Attachments A and B.

e)          Supports the restoration of only the Pah Beach section of the Tryphena stonewalls and the clearance of vegetation and maintenance only of the Mulberry Grove section of the stone wall and requests that officers report back to the September meeting on an approved plan and agreed costings for this work in discussion with the NZ Historic Places Trust.

f)           Thanks Janine Field for her attendance and presentation on the Great Barrier Island Small Local Improvement Projects (SLIPs) Programme 2013/2014.

CARRIED

 

16

Great Barrier Island Mobile Voice and Broadband Project Update

 

Resolution number GBI/2014/76

MOVED by Deputy Chairperson SP Daly, seconded by Member JC Cleave:  

That the Great Barrier Local Board:

a)      Receives the report.

b)      Notes Vodafone’s intention to continue with the original plan to deliver a cell-site providing mobile voice and data capability to Okiwi.

c)      Notes that Vodafone intend to move into the development phase of the Okiwi site.

d)      Notes that Council officers continue to explore opportunities to improve infrastructure and service availability to the northern communities of Great Barrier Island.

e)          Thanks Anthony Acres for his clear report and work to advance this project.

CARRIED

 

17

Chairperson's report

 

Resolution number GBI/2014/77

MOVED by Member JJ Gilbert, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)      Receives the Chairperson’s report.

CARRIED

 

18

Board Members' Reports

 

Resolution number GBI/2014/78

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

a)      That the report of Board Member Susan Daly be received.

b)      That the report of Board Member Jeff Cleave be received.

c)      That the report of Board Member Judy Gilbert be received.

d)      That the report of Board Member Christina Spence be received.

CARRIED

 

19

Reports Requested/Pending

 

Resolution number GBI/2014/79

MOVED by Member CA Spence, seconded by Member JC Cleave:  

That the Great Barrier Local Board:

a)      Receives the list of reports requested/pending as at July 2014.

CARRIED

 

20

Correspondence

 

Resolution number GBI/2014/80

MOVED by Member JJ Gilbert, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)               Receives the correspondence for the month of July 2014.

b)               Approves the attendance of the entire board at the Rodent Eradications in New Zealand Symposium to be held on Wednesday 10 September 2014 at The University of Auckland on the basis that the subject is a key project and outcome for the board as outlined in its local board plan and noting that the symposium is free of charge but travel and accommodation costs will be incurred by attendance.

c)               Agrees to change the date of the 10 September business meeting to 11 September due to the clash of dates resulting from attendance at the symposium.

CARRIED

 

21

Great Barrier Local Board Workshop Proceedings

 

Resolution number GBI/2014/81

MOVED by Member JJ Gilbert, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)      Receives the workshop proceedings for the workshops held on the 2nd and 9th July 2014 and the Great Barrier Environment Committee workshop held on the 23rd of July 2014.

CARRIED

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items. 

 

 

 

 

 

12.00 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................