Agenda of Hibiscus and Bays Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 16 July 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests to speak had been received.

8.1 Jobster

1. Mr Ian Lima has requested a deputation to make a presentation on the Jobster website he has founded.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Lima for his attendance and presentation.

8.2 Pest Free Peninsula Update

1. Ms Pauline Smith from the NZ Forest and Bird Society has requested a deputation to update local board members on the pest free peninsula project.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Ms Smith for her attendance and presentation.

8.3 Maygrove Residents Association - Mangrove Management

1. Mrs Eilene Lamb and Mr Kevin Sutton of the Maygrove Residents Association have requested a deputation to discuss mangrove management in the Orewa Estuary.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mrs Lamb and Mr Sutton for their presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Silverdale Footpaths

1. Mrs Lorraine Sampson has requested to attend public forum regarding the footpaths in Silverdale.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mrs Sampson for her presentation.

9.2 Boat ramp, launching and mooring facilities review

1. Mr Kerry Innskeep has requested to attend public forum regarding the boat ramp, launching and mooring facilities review.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Innskeep for his presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Hibiscus and Bays Local Board

20 August 2014

Local Event Support Fund – Round 1 2014/2015

File No.: CP2014/17894

Purpose

1. To present a summary of applications received in round one of the local event support fund for 2014/2015 for the Hibiscus and Bays Local Board.

Executive summary

2. A contestable local events support fund of $93,943, is available to the Hibiscus and Bays Local Board for distribution over two funding rounds in the 2014/2015 financial year.

3. For round one, 38 applications totalling $215,997 have been received and reviewed at a workshop with the local board on 23 July 2014.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund or decline the following applications in round one of the 2014/2015 contestable local event support fund:

Applicant	Event	Date	Amount Requested	Amount Recommended
East Coast Bays Community Project	Community Events – Including Carols on the Green East Coast Bays Luau Have a Go Day for Older People Prince George’s First Birthday Summer Fun on the Peninsula Stand By Me Expo Summer Garden Party Valentines Dance	Various	$11,545.00	$8,000.00
Mairangi Bay Business Association	Community Events – Including Mums and Babies Event Children’s Christmas Markets Food and Wine Festival	Various	$9,300.00	$5,800.00
Mainstreet Orewa	New World Orewa Santa Parade	22/11/14	$5,000.00	$5,000.00
OnBoard Skate Inc	Skate for Change	1/10/14 – 30/4/15	$6,500.00	$1,500.00
East Coast Bays Community Project	Cairo to Capetown	14/3/15	$10,000.00	$7,000.00
Mainstreet Orewa	Orewa Boulevard Arts Fiesta	14/2/15	$4,650.00	$2,000.00
Manly Volunteer Fire Brigade	Silverdale & Districts Volunteer Brigade Open Day	1/11/14	$8,000.00	$4,000.00
Browns Bay Business Association	Browns Bay Christmas Parade	6/12/14	$7,500.00	$5,000.00
North Harbour Volleyball Association	Community Summer Events	1/10/14 – 30/4/15	$20,000.00	$5,000.00 Subject to receipt of 2013/2014 Accountability Report
Friends International NZ	Dream Concert (Shine your Talent)	25/10/14	$8,000.00	$0
NZ Women Limited	Elvis in the Gardens	1/3/15	$1,000.00	$0
Hibiscus Coast Community Arts Council Inc.	Hibiscus and Bays Visual Art Awards	1/11/14	$5,300.00	$1,000.00
Hibiscus Coast Elderly Peoples Lunch Club	Hibiscus Coast Elderly People Lunch Club Christmas Party	8/12/14	$600.00	$250.00
Hibiscus Hospice Charitable Trust	Hibiscus Hospice Twilight Walk	21/2/15	$5,000.00	$1,000.00
Hibiscus Rodders	Hibiscus Rodders Beach Festival 2015	23/1/15	$36,128.00	$3,000.00
Getin2Life Youth Development Trust	In2it Summer Series	1/10/14 – 30/4/15	$3,990.00	$1,000.00
Mairangi Bay Lions Club	Mairangi Bay Christmas Parade	29/11/14	$4,600.00	$3,900.00
Harbour Sport Trust	Mud Rush	14/9/14	$5,000.00	$2,000.00
Murrays Bay Sailing Club	Oki 24 Hour Race	7/3/15	$10,000.00	$3,000.00
East Coast Bays Protection Society	Okura Forest Festival	14/2/15	$2,884.00	$1,000.00
Epic Sports Limited	Orewa Beach Sand Castle Competition	26/2/15	$8,000.00	$0
Mainstreet Orewa	Orewa Boulevard of Buskers	1/2/15	$3,000.00	$2,000.00
Rotary Club of Browns Bay	Rotary Spring Step-Out	12/10/14	$3,000.00	$0
Torbay Business Association	Torbay Santa Day	6/12/14	$4,000.00	$2,500.00
Regional Facilities Auckland	School Holiday Programme	6/10/14 – 11/10/14	$10,000.00	$0
Torbay Sailing Club	Sir Peter Blake Regatta	6/12/14	$8,000.00	$5,000.00 Subject to receipt of 2013/2014 Accountability Report
Epic Sports Limited	Triathlon Pink and Fun Run Orewa	6/12/14	$5,000.00	$1,000.00
The Charitable Trusts of the Rotary Club of Whangaparaoa	Whangaparaoa Rotary Soap Box Derby	28/3/15	$10,000.00	$5,000.00
TOTAL			$215,997.00	$74,950.00

Comments

4. The local events support fund provides the opportunity for Hibiscus and Bays Local Board to work in partnership with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

5. The contestable local events support fund has two funding rounds, which close at specified times during the 2014/2015 financial year, as follows:

Round	Applications Close	Assessment	Decision Making
1	31 May 2014	June 2014	July/August 2014
2	31 October 2014	November 2014	December 2014/February 2015

6. Round one of the 2014/2015 local events fund received 38 applications. A summary of these is as follows:

Applicant	Event	Date	Amount Requested
East Coast Bays Community Project	Carols on the Green	5/12/14	$1,500.00
Mainstreet Orewa	New World Orewa Santa Parade	22/11/14	$5,000.00
OnBoard Skate Inc	Skate for Change	1/10/14 – 30/4/15	$6,500.00
East Coast Bays Community Project	Valentine’s Dance	14/2/15	$1,500.00
East Coast Bays Community Project	Summer Garden Party	21/2/15	$375.00
East Coast Bays Community Project	East Coast Bays Luau	27/2/15	$1,420.00
East Coast Bays Community Project	Cairo to Capetown	14/3/15	$10,000.00
Mainstreet Orewa	Orewa Boulevard Arts Fiesta	14/2/15	$4,650.00
Manly Volunteer Fire Brigade	Silverdale & Districts Volunteer Brigade Open Day	1/11/14	$8,000.00
East Coast Bays Community Project	Stand by Me Expo	29/11/14	$1,500.00
East Coast Bays Community Project	Music in the Bays	1/2/15 – 29/3/15	$2,500.00
Browns Bay Business Association	Browns Bay Christmas Parade	6/12/14	$7,500.00
Mairangi Bay Business Association	Children’s Christmas Markets	15/11/14	$800.00
North Harbour Volleyball Association	Community Summer Events	1/10/14 – 30/4/15	$20,000.00
Friends International NZ	Dream Concert (Shine your Talent)	25/10/14	$8,000.00
NZ Women Limited	Elvis in the Gardens	1/3/15	$1,000.00
Mairangi Bay Business Association	Food and Wine Festival	23/2/15	$7,500.00
East Coast Bays Community Project	Have a Go Day for Older People	30/9/14	$250.00
Hibiscus Coast Community Arts Council Inc.	Hibiscus and Bays Visual Art Awards	1/11/14	$5,300.00
Hibiscus Coast Elderly Peoples Lunch Club	Hibiscus Coast Elderly People Lunch Club Christmas Party	8/12/14	$600.00
Hibiscus Hospice Charitable Trust	Hibiscus Hospice Twilight Walk	21/2/15	$5,000.00
Hibiscus Rodders	Hibiscus Rodders Beach Festival 2015	23/1/15	$36,128.00
Getin2Life Youth Development Trust	In2it Summer Series	1/10/14 – 30/4/15	$3,990.00
Mairangi Bay Lions Club	Mairangi Bay Christmas Parade	29/11/14	$4,600.00
Harbour Sport Trust	Mud Rush	14/9/14	$5,000.00
Mairangi Bay Business Association	Mums and Babies Event	25/10/14	$1,000.00
Murrays Bay Sailing Club	Oki 24 Hour Race	7/3/15	$10,000.00
East Coast Bays Protection Society	Okura Forest Festival	14/2/15	$2,884.00
Epic Sports Limited	Orewa Beach Sand Castle Competition	26/2/15	$8,000.00
Mainstreet Orewa	Orewa Boulevard of Buskers	1/2/15	$3,000.00
East Coast Bays Community Project	Prince George’s First Birthday	22/7/14	$300.00
Rotary Club of Browns Bay	Rotary Spring Step-Out	12/10/14	$3,000.00
Torbay Business Association	Torbay Santa Day	6/12/14	$4,000.00
Regional Facilities Auckland	School Holiday Programme	6/10/14 – 11/10/14	$10,000.00
Torbay Sailing Club	Sir Peter Blake Regatta	6/12/14	$8,000.00
East Coast Bays Community Project	Summer Fun on the Peninsula	1/11/14 – 31/3/15	$2,200.00
Epic Sports Limited	Triathlon Pink and Fun Run Orewa	6/12/14	$5,000.00
The Charitable Trusts of the Rotary Club of Whangaparaoa	Whangaparaoa Rotary Soap Box Derby	28/3/15	$10,000.00
TOTAL			$215,997.00

7. Local event support funding criteria guidelines for 2014/2015 have been established to assist applicants in understanding the focus of this fund and to guide decision-making. The applications have been assessed in accordance with the local event support fund guidelines.

8. The Hibiscus and Bays Local Board has the opportunity to refer applications to a more appropriate fund or to allocate funding from within its local event fund.

Consideration

9. Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Hibiscus and Bays Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

10. The Hibiscus and Bays Local Board seeks to engage with their diverse communities and provide for their social and cultural needs and to provide a better place to live through retaining and enhancing the character and charm of their unique town centres and coastal villages and ensuring that those town centres are attractive and bustling places which provide employment and reasons to visit and socialise.

Local board views and implications

11. A local board workshop was held on 23 July 2014 to consider the applications to the local event support fund round one. This report reflects the views of local board members expressed at the workshop.

12. The decisions sought within this report fall within the local board delegations.

13. The decisions sought do not invoke the Auckland Council Significance Policy.

Maori impact statement

14. This fund does not specifically target Maori groups. However Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

Implementation

15. Once the Hibiscus and Bays Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

Attachments

There are no attachments for this report.

Signatories

Authors

Barbara Cade - Team Leader Events North/West

Authorisers

Kevin Marriott – Acting Manager Community Development Arts and Culture

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 August 2014

Movies in Parks 2014/2015

File No.: CP2014/15275

Purpose

1. To advise the Hibiscus and Bays Local Board of the Movies in Parks programme planned for the 2014-2015 year and to seek approval from the local board to part fund a movie in their area.

Executive summary

2. Movies in Parks are a series of free open air film screenings. The events have been popular, well attended and generate very high satisfaction rates amongst attendees.

3. The Event Delivery team is planning the 2014-2015 programme and seeks approval from the Hibiscus and Bays Local Board to host one event in their area.

4. Funding for the Movies in Parks programme is from three sources: the governing body, the local board, and commercial sponsors/partners. The first event is offered at a subsidised rate and each additional event will be offered at full operational cost. The marketing costs will be covered by the governing body.

5. The local board’s financial contribution to the Movies in Parks programme is $6,250 for one event and $8,500 for each additional event.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the hosting of a Movies in Parks event.

b) approve the contribution of $6,250 for one event to be held at Western Reserve, Orewa on Friday 6 February 2015.

c) approve the delegation of the chairperson, event portfolio holder or other local board member to work with council staff to tailor the Movies in the Parks scheduled event for the Hibiscus and Bays Local Board community.

Comments

6. The outcome of the Annual Plan 2012-2013 reprioritisation process resulted in a $152,000 reduction in the regional events budget and the Movies in Parks programme being removed.

7. The Culture, Arts and Events (CAE) Forum requested that staff report in detail on the 2012-2013 Movies in the Parks programme and identify possible options and alternatives for delivery for a 2013-2014 Movies in Park programme.

8. After consulting with local boards, the wider Auckland community and other interested parties, staff confirmed there was a strong desire to bring back an enhanced Movies in Parks programme for the 2013-2014 season.

9. Events staff then worked with 16 local boards to deliver a successful Movies in Parks programme and to deliver 19 events across Auckland.

10. Movies in Parks are popular events, and are well supported by our communities. Key facts and figures for 2013-2014 programme are:

· 19 local events took place

· overall attendance was 30,600, with an average attendance of 1,610 per event

· overall satisfaction with Movies in Parks was high, with 93 per cent stating that they were satisfied with the event overall. This score is above the target for events of 85 per cent (Colmar Brunton survey 2013-2014 Movies in Parks).

11. Funding for the programme will come from three sources: the governing body, the local boards, and commercial sponsors/partners.

12. A total of $50,000 has been allocated from the regional events budget and discussions are currently being held with a commercial sponsor/partner.

13. Local boards are now being asked to consider and approve their involvement in the 2014-2015 programme. The total cost to the Hibiscus and Bays Local Board to host a movie is $6,250.

14. Council staff will work with the chair, delegated local board members and events portfolio holders to tailor the event to increase community engagement.

15. A successful marketing campaign was delivered in 2013-2014 resulting in a 50 per cent increase in website visits and a 67 per cent increase in attendance figures. Local boards were attributed on all local marketing including suburban press ads, billboards, local posters and onsite at events.

16. In 2013-2014 the Hibiscus and Bays Local Board hosted a movie at Long Bay Beach Reserve which was attended by 1,000 people. This is a great result as this was the first time an event of this nature has been delivered at Long Bay Beach Reserve. A full debrief is attached. Please refer to Attachment A.

17. A programme has been drafted for the 2014-2015 Movies in Parks series, taking into consideration:

· availability, location, accessibility, current infrastructure, vehicles access, parking and access to public transport at each venue

· feedback from previous movie events successfully held in each community with the view to increase attendance on already established events.

· feedback received from the local board through either the event delivery or event facilitation team.

18. The following event for the Hibiscus and Bays Local Board has been scheduled into the draft programme.

Event	Day	Date	Venue
Movies in Parks	Friday	6 February 2015	Western Reserve, Orewa

Consideration

Local board views and implications

19. The Hibiscus and Bays Local Board showed an interest in supporting the event and requested further information regarding costs.

Maori impact statement

20. The 2014-2015 Movies in Parks programme is designed to benefit the local community as a whole, including Māori.

Implementation

21. Following agreement from the local board to host a movie, discussions around tailoring the event, need be finalised by 30 August 2014, to enable marketing deadlines to be met and ensure a successful campaign is delivered.

.Attachments

No.	Title	Page
a View	Local Board Event – Post event debrief – Movies in Parks 2014	89

Signatories

Authors

Eleanor Cooley – Event Organiser

Authorisers

Kevin Marriott – Acting Manager Community Development Arts and Culture

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 August 2014

Auckland Transport Update to Hibiscus and Bays Local Board, August 2014

File No.: CP2014/17532

Purpose

1. To respond to local board requests on transport-related matters and to provide information to elected members about Auckland Transport (AT) activities.

Executive summary

2. The report provides an update on transport matters for the information of the Hibiscus and Bays Local Board and a register of transport issues in the local board’s area, as collated by Auckland Transport’s Elected Member Relationship Manager North.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) indicate which of the following projects, for which rough cost estimates have previously been circulated to members, it wishes to progress to detail design so that firm cost estimates can be provided for the local board’s further consideration:

· Project 232 – New footpath on Whangaparaoa Road, Stanmore Bay, from Cedar Terrace to Scott Road (rough order of cost $94,000.00).

· Project 233 – New Footpath on Ferry Road, Arkles Bay, to Wade River Road from existing footpath to Wade River Road (rough order of cost $196,000).

· Project 236 – New footpath on Okura River Road, Okura, from 68 Okura River Road to Vaughans Road (rough order of cost for Option A, full footpath treatment including retaining wall $460,000; rough order of cost for Option B, loose metal path along edge of seal $145,000, or $165,000 to include a hotmix top coat. Note that approval is required for Option B for a deviation from ATCOP standards).

· Project 238 – Lighting for new footpath on Flexman Place, Silverdale, to Titan Road (rough order of cost $140,000).

· Project 240 – Safe Crossing Point on Tavern Road, Silverdale (rough order of cost $40,000).

Comments

Update on Local Board Transport Capital Fund (LBTCF)

3. Construction of the following LBTCF projects nominated by the Hibiscus and Bays Local Board has now been completed:

· Duck Creek Road, Stillwater – new footpath (Project 097);

· 201-246 Centreway Road, Orewa – new footpath (Project 100);

· Titan Place to Silverdale Township, Silverdale – new footpath (Project 098);

· East Coast Road (vicinity of Spencer Road), Pinehill – footpath upgrade (Project 094);

· 504 Beach Road, Murrays Bay – footpath upgrade (Project 099);

· Grand Drive – Tauranga Place, Orewa – new walkway and footpath (Project 101);

· St John’s School, Mairangi Bay – new footpath (Project 229).

4. A consultant has been asked to provide a quote for the cost of a design for Project 090, Access to Matakatia Scenic Reserve, Whangaparaoa. It is anticipated that this will be made known to the local board in August.

5. Auckland Council’s Principal Planner North-West, Andrew Trevelyan, has been asked to provide a concept plan for Project 091, provision of a footpath with a higher than normal amenity value on Hastings Road, Mairangi Bay, and discussions with AT staff on the draft plan continue. Further information on the estimated cost of the work will be made available when the design is complete. An additional $70,000 has been set aside for this project from the local board’s TCF budget.

6. A design for safety improvements on Awaruku Road, Torbay (Project 096) is currently underway and a firm cost estimate will be provided on its completion. Providing the firm cost estimate meets with the local board’s approval, construction will be carried out by AT’s minor works contractor.

7. Car parking adjacent to Stillwater Reserve (Project 209) will be provided on completion of a new community hall on the reserve. The design for the hall and car parking is being managed by the community hall project manager and a firm cost estimate will be provided once the design for the car parking has been completed. It is anticipated that work will commence on the hall at the end of September 2014. Car parking along the southern side of Duck Creek Road must be completed no later than the end January 2015 to meet the conditions of resource consent.

8. Rough cost estimates for the following projects have been circulated to members. Confirmation is now requested as to which of these projects the local board wishes to progress to detail design and provision of a firm cost estimate on.

· Whangaparaoa Road, Whangaparaoa – new footpath from Scott Road to Cedar Terrace (Project 232), $94,000.00;

· Ferry Road, Arkles Bay – new footpath to Wade River Road (Project 233), $196,000;

· Flexman Place, Silverdale – provision of lighting for a footpath constructed by the local board in 2013 (Project 238), $140,000;

· Tavern Road, Silverdale – provision of pedestrian crossing facilities (Project 240), $40,000.00 .

9. The following rough cost estimates for two options for the construction of a footpath on Okura River Road, Okura , from 68 Okura River Road to Vaughans Road (Project 236) have also been circulated to members (note: should the local board wish to proceed with Option B, approval will be required for a deviation from Auckland Transport Code of Practice standards).

· Option A - full footpath treatment including a retaining wall, $460,000; and

· Option B – a loose metal path along the edge of the seal, $145,000 or $165,000 for a loose metal path with a hotmix top coat.

10. A rough cost estimate has also been requested for the provision of lighting along a section of Te Ara Tahuna walkway in Western Reserve, Orewa, and will be made available when initial investigations and discussions with Auckland Council Parks staff have taken place.

11. Construction of a safe temporary footpath on Glenvar Road, Torbay (Project 239) has been completed. The local board will be advised of the cost to construct the remaining sections, where retaining walls and/or boardwalks are required, when the design has been completed. The local board may then wish to give consideration to providing further funding for these works from its LBTCF.

Local Board Engagement Plan

12. Auckland Transport has finalised the main elements of the Local Board Engagement Plan, which documents how AT will engage with local boards on a board-by-board basis. Where local boards have not made specific inputs requesting changes to the standard approach in respect of their local board area, the standard approach will remain applicable. The Plan comprises several elements:

· The substantive document – this sets out the principles which underlie the way in which AT seeks to work with local boards.

· Annex 1 – Three-year Work Programme: This was produced last year for the first time, and will again be produced this year when the current discussions over budget have been settled.

· Annex 2 – Advocacy Initiatives: This is a listing of the local board’s advocacy initiatives, and will be produced when the local boards have finalised their new advocacy initiatives through the Local Board Plan process.

· Annex 3 – Engagement Process Guidelines: This document has been individualised for each local board, on the basis of input made over the last few months . It sets out specific processes applying to engagement on a wide range of AT initiatives. This Annex is a living document and can be easily adapted at local board request to meet their own internal processes (for example, one local board may have delegated the provision of feedback on an initiative to their Transport Portfolio Lead, where another local board may require a workshop to discuss a similar initiative). Alternatively, it may turn out that the particular engagement process specified may not work well for AT. This may be because of a specific circumstance which makes it more sensible to engage on an initiative in a different way than documented, or it may be because the process as a whole is flawed in some way. In either case AT will discuss the concerns with the local board and seek to find an agreed way forward.

13. It is likely, given that this represents a new approach to ensuring consistency of engagement, that it will take a little while for both local boards and AT departments to work effectively with this approach in practice. AT welcomes feedback as to any difficulties that arise and how this process could be improved.

Gulf Harbour Ferry Services

14. The new timetable for Gulf Harbour Ferry services, which boosts the number of daily sailings from four to 12, began on 28 July 2014 following public consultation in June. That consultation saw 1000 responses about the proposed new timetable.

15. The response rate to the consultation indicates the high level of community interest in the ferry service, with an overwhelmingly positive response to the increased number of sailings and 76% of respondents indicating they would use the ferry more than they do now.

16. Auckland Transport will be monitoring the new timetable to make sure the services are performing and meeting the needs of people using the ferries.

17. The consultation also shows people want connecting bus services, ferries on the weekend, cycling options to the ferry terminal and support for carpooling. The bus connections are being looked at as part of the Hibiscus Coast New Network bus consultation currently underway.

18. Fairway Bay and 360 Discovery Cruises management are working with AT to provide the improved ferry connections between Gulf Harbour and the city, which have already seen an increase in enquiries from CBD office workers who can see the value and lifestyle benefits of coastal living combined with the pleasure of travelling to work by ferry. They are looking forward to the expected growth of the Gulf Harbour area along with the growth of the ferry services, noting that an all-day service is now a reality.

19. More information about the new timetable and fares can be found on www.at.govt.nz/gulfharbourferry.

Hibiscus Coast New Network Consultation

20. Consultation for the New Network (bus review) for the Hibiscus Coast opened on 14 July 2014 and closed on 14 August 2014.

21. A series of events to promote the review took place, including a special Seniors Information Session on Wednesday 23 July 2014 and stands at Orewa Farmers Market (20 July 2014), Orewa Community Centre (23 July 2014), St Johns Ambulance Hall, Silverdale (26 July 2014), Whangaparaoa Library (26 July 2014), Hobbs Wharf Markets, Gulf Harbour (27 July 2014), Whangaparaoa Night Markets, (6 August 2014) and Orewa Library (9 August 2014).

22. The review was advertised through local media and on Radio Live Orewa, Rock Orewa and Times FM, with Auckland Transport (AT) Ambassadors being present in Silverdale, Orewa and Whangaparaoa throughout the consultation period.

23. The final number of submissions received was not available at the time this report was written but the local board will be updated when these figures and other outcomes of the process are known.

24. Changes to current services are planned to take effect in early-to-mid 2015. An extensive information campaign will be carried out to inform people in advance of the changes, and the new timetables will be available ahead of time so that passengers can plan their journeys.

25. Further information on the Hibiscus Coast New Network review is available on: www.at.govt.nz.

Consultations

26. The local board’s Transport Portfolio Leads (TPLs) have been asked to provide feedback on the following proposals over the period 24 June – 1 August:

· Installation of a bus parking area and standardisation of the existing parking controls on Longmore Lane, Silverdale. No comments were received.

· Installation of a bus stop on Millwater Parkway opposite Silverdale Medical Centre, Silverdale. No comments were received.

· Cycle lane improvements on Orewa South Bridge, Hibiscus Coast Highway, Orewa, to cater for both recreational and confident cyclists. This proposal was discussed by the local board's TPLs at their meeting on 9 July 2014, after which the local board’s support for the project was confirmed by email.

· Proposed bus stop relocation and new bus shelter at No. 1897 East Coast Road, Dairy Flat. No comments were received.

· Hibiscus Coast and Warkworth New Network (bus service). Consultation closes on 14 and 21 August 2014 respectively.

· Proposed changes to parking in Tamariki Avenue, Orewa (removing the P15 parking time restriction on fours spaces and integrating these as part of the surrounding P120 parking zone). Consultation closes on 14 August 2014. Local board chairperson Julia Parfitt has advised that she is happy with the proposal if the Busines Improvement District management is in favour, as has Member Fitzgerald.

Issues Update

27. The following Issues Update comprises issues raised by Elected Members and Local Board Services staff to 1 August 2014:

	Location	Issue		Status
1	Moana and Florence Avenues, Orewa		Request for safety improvements at the intersections of Moana and Florence Avenues /Hibiscus Coast Highway, Orewa.	Following a meeting in December 2013 attended by local board, AT and Destination Orewa Beach representatives about the position of the pedestrian crossing immediately north of the roundabout at the intersection of Florence Avenue and the Hibiscus Coast Highway, and concerns about the crossing points at the intersections of Hibiscus Coast Highway/Moana, Hibiscus Coast Highway/Tamariki and Hibiscus Coast Highway/Moenui Avenues, members were advised on 14 May 2014 that, as a minimum the words ‘Look Before You Step’ will be stencilled on the pukeko crossings at Moana, Tamariki and Moenui Avenues. On 28 July 2014 the local board's TPLs were further advised that investigations by AT's Road Corridor Operations staff and further discussions with representatives from Destination Orewa Beach have established that the situation has now improved and that there was therefore no intention to make further improvements in the area.
2	Glen Road, Browns Bay		Request for changes to parking in Glen Road, Browns Bay.	Local board chairperson Julia Parfitt asked on 19 March 2014 that parking restrictions for six spaces in the vicinity of its offices in 2 Glen Road, Browns Bay, where people have been parking for extended periods of time so that visitors to the offices are unable to find a car park, be reviewed and altered to reflect P180 parking restrictions. On 28 July the local board's TPLs were advised that a review of the current unrestricted parking spaces opposite the Council’s Service Centre at 1 Glen Road, Browns Bay, together with those parking spaces adjacent to the Service Centre under AT’s jurisdiction, has been completed and a proposal is being finalised. Consultation on the proposed changes will be undertaken in mid-August 2014.
3	Beach Front Lane, Browns Bay		Request for drop-off/pick-up parking in Beach Front Lane, Browns Bay.	At the Hibiscus and Bays Local Board meeting on Wednesday, 21 May 2014, a representative of the Browns Bay Business Association requested provision for drop-off/pick-up parking in the vicinity of the skate park on Beach Front Lane, Browns Bay, where there are currently 2 x P10 mobility parks in this area, but the remaining parks are P120 and are more than often occupied. On 9 July the local board's TPLs were advised the existing parking layout on this side of Beach Front Lane operates effectively with a mix of restrictions to service both recreational and commercial facilities. Changing any of the existing P120 angle parking spaces would reduce the amount of longer term parking available and is unlikely to provide the desired benefits. It is also not feasible to remove or change no stopping restrictions or footpaths in this vicinity. It is considered that the existing P10 parking located adjacent to the public conveniences is ideally located and can serve as a pick up/drop off area for passengers so immediate changes cannot be justified at the this time.
4	Palmgreen Court, Whangaparaoa		Requested improvements for Palmgreen Court traffic entering Whangaparaoa Road.	Member Fitzgerald requested improvements for drivers travelling west on Whangaparaoa Road and turning into Palmgreen Court who are hampered by vehicles travelling to the east and turning into Link Crescent on 26 May 2014. On 21 July 2014 the local board's TPLs were advised that the traffic impact assessment study for the Link Crescent development has been requested to establish what the increased trip generation will be over and above the existing situation. While being mindful of the issues faced by Palmgreen Court residents, an understanding of any longer term effects is required before consideration is given to any changes being made to the road layout for both Palmgreen Court and Link Crescent. Whilst it’s acknowledged that Whangaparaoa Road in the vicinity of these intersections is very busy, there is a "Keep Clear" road marking at the Palmgreen Court intersection and a median in the centre of the road which can be used with caution, giving consideration to vehicles queuing for the right turn into Link Drive from Whangaparaoa Road. With regard to the Link Road development, the report from Traffic Planning Consultants Ltd submitted on behalf of the applicant during the resource consent process concluded that vehicles generated by the proposed development will either pass through the intersection of Link Crescent and Whangaparaoa Road to the north of the site or the intersection of Link Crescent and Wade River Road to the south of the site. The level of additional peak hour traffic generated by the current proposal above that previously consented can be accommodated by both intersections with little or no effect on intersection capacity. Overall, it is considered that the estimated levels of traffic generated by the proposal can be accommodated without compromising the function, capacity or safety of the road network. On this basis, the traffic related impacts of the proposal are considered to be no more than minor. The recent interest in the issue is because of a proposed variation to the consent which, it appears, will increase the parking shortfall. AT staff were not concerned about any subsequent impacts on traffic flows and, given that the basic consent has already been granted, AT cannot subsequently impose additional conditions on the applicant. If the development does in practice create significant intersection problems that require action, AT will consider traffic management solutions which can be observed in practice when the development is complete.
5	Albany Ward general		Information requested on weed control in the Albany ward area.	Following a request from Crs Watson and Wayne Walker for information about the type of weed control that will be used on the Hibiscus Coast and in the balance of the north east urban contract area, on 16 July 2014 they were advised that existing legacy methods as these pertain to the previous North Shore City (NSC) and Rodney District Councils (RDC) are being followed. These call for predominantly hot water (steam) in the old NSC area with strict protocols and a preference to minimise chemical use, and the use of chemical sprays and mechanical means in the former RDC area. Until such times as there is a change to Auckland Council's Weed Management Policy or until adequate budget is made available for more expensive methods, the best decision on behalf of the ratepayer to manage vegetation whilst working within the policy will be made.
6	Constellation Busway Station, Albany		Incorrect real time information at Constellation Busway Station, Albany.	Hibiscus and Bays Local Board chairperson Julia Parfitt advised on 9 July 2014 that she had received complaints that the real time board information at the Constellation Busway Station is out of sync with the real situation. Referred to PT staff.
7	733 Whangaparaoa Road, Arkles Bay		Request for repairs to road surface outside 733 Whangaparaoa Road, Arkles Bay.	Member Fitzgerald advised on 16 July that the road surface outside the property at 733 Whangaparaoa Road, Arkles Bay, where new seal meets old seal, is so uneven that cars are jolted as they traverse the area. She asked that if repairs could be carried out to improve the surface. Referred to Road Corridor Maintenance staff.
8	Hibiscus and Bays meeting 16 July 2014		Queries raised at the Hibiscus and Bays meeting 16 July 2014.	In response to queries raised at the Hibicus and Bays Local Board meeting, on 17 July 2014 members were advised that free travel for Super Gold card holders applies to scheduled public transport ferry services between Downtown and Pine Harbour, West Harbour, Gulf Harbour, Half Moon Bay, Devonport, Stanley Bay, Birkenhead/Northcote Point, Bayswater, Waiheke Island, Hobsonville and Beach Haven after 9.00 a.m. on weekdays. Passengers who don’t hold an AT HOP card need to purchase a Super Gold ticket from a ticket and top-up machine at a train station, or a ticket agent at a ferry terminal. Free travel also applies to Sea Link vehicular ferries from Half Moon Bay 7 days a week, and from Auckland City on Friday night, Saturday, Sunday and public holidays to Kennedy Point on Waiheke Island. Further information on concessions is available on AT’s website. With regard to the Gulf Harbour Ferry Services, the new timetable will be monitored to ensure that the services are performing and meeting the needs of people using the ferries. AT will review the service after 12 months to determine how effective the new timetable changes have been and it is possible at this point that sailings could be altered to reflect the demand for the service. AT is consulting on bus timetables and routes for the Hibiscus Coast until 14 August 2014 as part of the New Network. A section on bus services that will connect to the ferry is included in this consultation. Feedback from the ferry consultation about bus services was also shared with the New Network team and any changes made as a result of both consultations are expected to be implemented in mid/late 2015. AT will be installing three compact bus shelters at the Hibiscus Coast Busway Station and site preparation for this is expected to be completed by the end of July 2014. Two shelters should be in place by early August 2014 and the third will be installed on its completion. The reason for the installation is to ascertain what the compact shelters will look like on the ground, given that these dominate the infrastructure roll outs across Auckland; it is not part of the formal consultation. Buses will not use these shelters or the busway station initially, but consideration is being given to diverting the current services to the new temporary site as an option and in advance of the Hibiscus Coast changes currently being consulted on. Any changes in this regard will be advertised prior to implementation. With regard to bus platforms being installed on Dairy Flat Highway, members were advised that safety is the prime driver for these, given the high speed environment, and the New Network proposes a peak service and school bus services along the highway.
9	Glenvar Road, Torbay		Request for pedestrian crossing facilities on Glenvar Road, Torbay.	On 21 July 2014 local board chairperson Julia Parfitt asked for consideration of the installation of pedestrian crossing facilities on Glenvar Road, Torbay, particularly close to its intersection with East Coast Road, as there are currently footpaths in patches on both sides of the road but no provision for pedestrians to cross safely. On 30 July 2014 the local board's TPLs were advised that there is currently insufficient demand for formal pedestrian crossing points in this area. The area recently improved for foot traffic is also not wide enough to be classified as a footpath and there is no kerb and channel in some places to facilitate the construction of pedestrian crossing points. Glenvar Road is to be realigned within the next few years, with the proposed installation of a roundabout at the new Lonely Track/Glenvar/East Coast Road intersection. Provision may be made for pedestrians at this time so no changes will therefore be made in the interim.
10	Glenvar Road, Torbay		Request for update on the timing of the Glenvar Road/East Coast Road intersection upgrade.	In response to a request from local board chairperson Julia Parfitt, on 24 July 2014 the local board's TPLs were forwarded links to information available on AT’s website about the Long Bay Transport Programme, the East Coast Road/Glenvar Road/Lonely Track Road intersection upgrade, Glenvar Ridge Road, a proposed reconstruction of Okura River Road and Vaughans Road, major works on the intersection between the two and improvement works on the intersection between Okura River Road and East Coast Road which advises the timing of each project.
11	Beach/Bute/ Woodlands intersection, Browns Bay		Comments regarding safety improvement made at Beach/Bute/ Woodlands intersection, Browns Bay.	Local board chairperson Julia Parfitt forwarded comments from locals regarding recent safety improvements at the Bute Road/Beach Road/Woodlands Crescent intersection in Browns Bay on 29 July 2014, requesting advice as to the rationale behind the improvements made. On 4 August 2014 the local board's TPLs were advised that the case created and logged on behalf of the local board case is a duplicate of a case forwarded direct to AT's customer response team by the resident who had contacted the local board chairperson. This case had recently been responded to and a copy of the response was forwarded to members for their information.
12	Arkles Bay, Whangaparaoa		Query over Arkles Bay bus route proposed as part of the New Network Review.	On 29 July 2014 Cr Watson requested clarification of the bus route proposed for Arkles Bays, Whangaparaoa, as part of the New Network Review, having been advised that the bus would travel down Cochrane Avenue, turn right and then travel up to the top of Kestrel Heights and return back up to the Shopping Centre via the same route, missing out McKenzie and Herman Avenues and Arkles Strand. On 30 July 2014 Cr Watson and the local board's TPLs were advised that proposed Route N97, the Arkles Bay to The Plaza loop service, will travel from Whangaparaoa Road near the Library via Link Crescent, Wade River Road, Cochrane Avenue, Mckenzie Avenue, Herman Street, Arkles Strand, Margaret Place, Mckenzie Avenue, Ferry Road, returning around the roundabout at Hawaiian Parade, Cochrane Avenue, Wade River Road and Link Crescent to the stop on Whangaparaoa Road opposite the Library.
13	Okura River Road, Okura		Concerns regarding the consition of new surfacing on Okura River Road, Okura.	Local board chairpersonr Julia Parfitt requested an update on the deterioration of the new road surface on Okura River Road, Okura, on 4 August 2014, together with the area surrounding the bus stop and the finish between the old and new seal at the junction of Okura River Road and Vaughans Road. Referred to Road Corridor Maintenance.
14	Glenvar and East Coast Roads, Torbay		Request for installation of a left turning lane at the intersection of Glenvar and East Coast Roads, Torbay.	On 4 August 2014 local board staff forwarded a request from a resident for the installation of a left turning lane at the intersection of Glenvar and East Coast Roads, Torbay. Referred to Road Corridor Operations for consideration.

Consideration

Local board views and implications

28. This report is for the Hibiscus and Bays Local Board’s information.

Maori impact statement

29. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

30. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

31. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors	Ellen Barrett, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Hibiscus and Bays Local Board

20 August 2014

Auckland Transport Quarterly Update to Local Boards

File No.: CP2014/17561

Purpose

1. To inform local boards about progress on activities undertaken by Auckland Transport in the three months April – June 2014 and the planned activities anticipated to be undertaken in the three months July – September 2014.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport Quarterly Update to Local Boards report.

Comments

Significant activities during the period under review

Key Agency Initiatives

SMART (South Western Multimodal Airport Rapid Transit) Project

2. Investigation into protecting a rail (rapid transit) corridor from Onehunga to the Auckland airport then connecting back to the main trunk line at Puhinui forming a rail loop.

3. As part of planning for the future public transport network, Auckland Transport has been in discussion with Auckland Airport about making provision for a potential rapid transit corridor in its master plan. Rail has been identified as the best long term public transport option for improving transport in Auckland’s airport and south western area. Auckland Airport has allowed for a rail corridor and station at the terminal as part of its latest master plan. There are no confirmed alignments for rapid transit links outside the airport property yet and further work is required to confirm this and the timing of any construction. The project is currently in the development phase and public consultation will be carried out when there is more certainty on feasible alignments and station locations.

East West Link

4. The primary objective of the project is to provide an improved freight connection between SH20/Onehunga and the Southdown (MetroPort) and adjoining SH1 inland port. It is expected that there will be growth of freight transport via this corridor. Safety, amenity and service upgrades will also be considered. At the moment, At is investigating what can be provided within the current road reserve; however, some land purchase may be required.

5. The project team has started the process for procurement of a professional services contract for the production of the Detailed Business Case in 2014/2015, subject to approval of funding. The contract will be led by the Transport Agency, as principal. Indicatively, the construction is scheduled to start by 2016/2017 with forecast completion by 2019/2020.

PT Development

City Rail Link

6. The CRL is a 3.5km double track underground electrified rail line running under Auckland City centre from Britomart Station to the Western Line near the existing Mt Eden Station. Britomart would become a through station and provide for three intermediate stations in the Aotea, Karangahape Road and Newton areas. Following AT confirmation of the designated route recommended by the Independent Planning Commission, appeals were received from six (6) parties and the Project Team is currently working with those appellants to work through matters raised.

Distributed Stabling – Detailed Design

7. The project entails the development of out stabling facilities which support rail services throughout the region. These facilities are located in the South, CBD and West and comprise facilities for overnight stabling of trains and staff facilities. Installation of Transdev staff facilities at The Strand will be completed over the next four months.

Electrification Safety Works

8. This project will identify and address safety risks arising from the introduction of overhead electrified traction infrastructure to the Auckland rail network. The scope of work includes implementation of recommendations from a series of risk reviews into public trespass/climbability risk at stations, investigation into possible platform-train interface and trip hazard issues between new EMUs and existing platforms. Fencing additions have been completed. Anti-climb roller barriers are to be installed by the end of July.

Newmarket Crossing

9. Upgrade a level crossing in Newmarket that constrains train movements into/out of Newmarket Station and inhibits planned increases in timetable frequencies. The preferred option has now been selected as the Cowie Street Linkway to Laxon Terrace. Community group meetings commenced late February 2014, with the next meeting scheduled for early August 2014. The design tender has been awarded and concept design is underway.

Upgrade Downtown Ferry Terminals

10. The waiting area on pier 2 is now complete and handed over.

11. The design for the new pier 4 Pontoon has been completed and scoping and initiation works are under development in coordination with the Harbour Edge Programme.

PT Operations

Highlights for the quarter (April-June 2014)

12. Total patronage achieved a record 72.4 million annual passenger trips to end June 2014, with a +5.6% growth.

13. Rail patronage achieved a record 11.4 million annual passenger trips to end June 2014, with a +13.9% growth.

14. The Northern Express rapid transit Northern Busway bus service achieved a record 2.4 million annual passenger trips to end June 2014, with a +6.5% growth.

15. Other bus services achieved a record 53.4 million annual passenger trips to end June 2014, with a +4.2% growth.

16. Ferry services for the year to end June 2014 carried 5.1 million annual passenger trips, with an annual growth of +3.1%.

17. An Auckland milestone was achieved on Monday 28 April at 05:46 from Onehunga with the first new electric train (EMU) operating a revenue service between Onehunga and Britomart.

18. Green Bay / Titirangi New Bus Network Review and public consultation has been completed and the new service will be implemented in August.

19. Wi-Fi on the PT network is now available at rail and busway stations and some ferry wharves.

20. AT HOP integrated ticketing rollout has been completed across all bus, rail and ferry services.

21. 50 AT HOP retailers are available across Auckland, with 10 Customer Service Centres.

22. The AT HOP Day Pass was implemented on 1st July 2014 and offers travel for $16 across two zones, A and B, or $22 across three zones, A, B and C across rail, bus and inner harbour ferries. The pass can be loaded on to an AT HOP card at AT Customer Service Centres, AT HOP ticket machines, ticket offices and AT HOP retailers. The paper-based Discovery Day Pass is to be withdrawn at the end July.

Future outlook

23. The business case for integrated fares under a five concentric ring zonal model, including product and pricing scenarios, is progressing through to final recommendation.

24. The bus Public Transport Operating Model (PTOM) new draft contract has been finalised and will be distributed to incumbent bus operators for feedback in July. The bus PTOM Procurement strategy has been completed and NZTA approval will be sought in August. The target is to tender the new South Auckland bus network in September, with a target go-live for services in the third quarter of 2015.

25. Work continues on developing the new PT journey planner. This will deliver a step-change in the customer experience through improved functionality, putting more power in the hands of the customer.

26. The revenue service progressive launch of new electric trains on to the Eastern Line is anticipated in August.

27. Planning is also underway for the delivery of the trial to equip Transdev Ticket Inspectors with personal CCTV cameras and the ability to issue Trespass Notices to those repeatedly travelling without a valid ticket.

Key Deliverables

28. Focus continues on the eight key strategic priorities on the rolling three-year business growth plan for Auckland public transport of:

· Integrated ticketing and fares

· Procurement and regulatory reform (PTOM – Public Transport Operating Model)

· Rail electrification

· Ferry improvements

· New connected Network

· On-time performance

· First and Final Leg

· Customer experience.

Road Design and Development

Glen Innes to Tamaki Drive Scheme Cycle Way

29. Provision of an off road cycle highway from Glen Innes Rail Station to Tamaki Drive.

30. This project is being delivered jointly with NZTA. Route options have been selected and the process of refining these (considering constructability issues) is underway.

Tamaki Drive Corridor upgrade

31. This project will consider Tamaki Drive from Quay Street through to St Heliers and will be looking at present and future land uses and how they impact on the function of the road, future traffic growth (improving traffic flows) and the provision of improved public transport. Initial assessment of Ngapipi Bridge and benchmarking of modal use is underway.

Quay Street - Seawall Seismic Upgrade

32. This project deals with the proposed upgrade to Quay Street to give effect to the aspirations of the City Centre Master Plan for the severance between sea and city to be minimised and to provide priority to pedestrians and cyclists over other travel modes. Further objectives are to improve the interface between the public transport facilities that are concentrated in the Lower Queen Street area. The project also deals with associated enabling works that include the seismic upgrade of the Quay Street seawall.

33. Two primary solution methodologies have been identified and reviewed. The procurement strategy is being prepared and this will assess Early Contractor Involvement and Design and Construct with a recommendation for a preferred option for AT Board approval.

Waterview Cycle Way connection

34. The Waterview Walking and Cycling project is required as a condition of the decision of the Waterview Connection SH20-16 Motorway Board of Inquiry decision to mitigate adverse social effects resulting from the loss of open space and reserves. The condition requires the provision of the shared path between and including the proposed Alford Street Bridge and the proposed Soljak Place Bridge, a length of approximately 3.4km. The new facility will provide a missing link in the existing Auckland Regional Cycle Network. AT is required to prepare a design sufficient to submit as part of the Notice of Requirement and Resource Consent documentation and obtain the necessary land owner and statutory approvals for the shared path. The land purchase process will be managed by AT. The preferred route option has been identified, although some negotiations are still underway with some landowners. Public consultation is planned for 23 and 24 July 2014.

Community Transport

School Transport Programme and Road Safety Education

35. The number of schools signed onto the Travelwise Programme has now reached 401.

36. The Mayoral Travelwise celebration and the Walking School Bus Megastar event were undertaken in June to congratulate the schools and volunteers for their hard work and results achieved.

37. Key activities that were undertaken with the schools included Road Safety Week activities, Safety at the School Gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

38. Walking School Buses now number 387 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

39. Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

40. The following regional road safety education campaigns are being delivered over the coming six months:

· Local speed campaign – focused at all road users

· Sober Driver campaign – focused at Sports Clubs and bars

· Cycle safety- winter campaign focused on be bright be seen

· Back to school speed campaign - focused on targeting drivers speed around schools

Travel Planning and Cycle and Walking

41. Commute travel planning packages and personal journey plans are being delivered across the region targeting business, communities, business associations and tertiary institutions.

42. The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City route.

Road Corridor Access

Corridor Access Request Applications

43. 1,207 CAR applications were approved in June, with 82% processed within 5 working days and 94% processed within 15 working days of lodgement.

44. In the last three months to the end of June 2014 there have been 3,801 CAR applications approved to carry out work on the road network.

Ultra-Fast Broadband Rollout

45. The Year 3 (2013/2014) build has now been completed and the cabinets passed to Crown Fibre Holdings. There is still some outstanding reinstatement work associated with the Year 3 build which will be completed over the next few months.

46. The Year 4 (2014/1205) build has commenced with CAR applications approved for 64 of the Year 4 cabinet areas with 28 of these already under construction.

47. The Year 4 build comprises 451 cabinet areas of which at least 25% will have some overhead deployment utilising existing power poles.

Watercare Hunua 4 Bulk Watermain

48. Watercare currently has three crews working at Tidal Road, Pah Road and Mountain Road in Mangere Bridge. A fourth crew will be commencing work shortly in Victoria Street in Onehunga between Neilson Street and Church Street.

49. The work on Tidal Road will be finishing shortly and will then progress into Massey Road where it will proceed westwards until it reaches George Bolt Memorial Drive. The work on Massey Road will require road closures and will be restricted to mid-block with full reinstatement required before a move to the next block. There has been extensive consultation with PT, the Heavy Haulage Association and other key stakeholders to lessen the impact of these closures.

Overweight Permits

50. 179 overweight permit applications were approved in June 2014. Of these, 168 (94%) were processed within the target timeframes of 3 days for single trip, multi travel and continuous renewal permits and five working days for continuous and area permits.

51. In the last three months to the end of June there have been 532 overweight permit applications approved for travel on the AT road network.

Road Corridor Maintenance

North

52. The remaining pavement renewal projects on Okura River Road and Ngarahana Road have been completed.

53. The first section of the seal extension project on Matakana Valley Road has been completed.

54. The remediation work on the Victoria Road retaining wall is now complete.

55. Bridge renewal work has been completed on Hiki Culvert, Remiger Bridge, Rangitopuni Bridge and Rosemount Bridge.

56. The three new road maintenance contracts for the northern area commenced on 1 July 2014. The respective contractors are Downer New Zealand (Rural North), Fulton Hogan Limited (Urban East) and Transfield Services Limited (Urban West).

Central

57. The clean-up work on Great Barrier Island following the storm on 10 June 2014 will continue through the winter months as further loose material is washed down onto roads. At this stage it is estimated that the total cost of the remedial work will be in excess of $6 million.

58. The pavement renewal projects on Carlton Gore Road, Aranui Road and Elstree Avenue were completed in June.

59. 35.7 km of AC resurfacing and 33.3 km of chipsealing were completed this year.

West

60. 15.1 km of AC resurfacing and 38.6 km of chipsealing were completed this year. Projects were added to the programme in the last quarter.

61. 6.0 km of pavement renewals were completed with projects completed on Great North Road, Portage Road, Margan Avenue, Kinross Street, Birdwood Road, Henderson Valley Road, Nikau Street, View Road, Kervil Avenue, Rimu Street (2), West Coast Road and at the Great North Road/Titirangi Road intersection.

62. Retaining walls have been constructed at a number of sites including Titirangi Road, Titirangi Beach Road (3), Candia Road, Laingholm Drive, Crows Road, Sunnyvale Road, South Titirangi Road and Bethells Road.

63. Physical work has commenced on the major slip repair at 597 South Titirangi Road. It is expected that work will be finished by early September.

64. 17.6 km of footpaths were either resurfaced or replaced this financial year.

South

65. The remaining pavement renewal project on Waiuku Road has been completed.

66. The investigation and design for the pavement renewal projects in the 2014/15 programme are underway so as to enable an early start to construction in the upcoming summer months.

67. There has been 24.7 km of AC resurfacing and 170.1 km of chipsealing completed this year. The AC resurfacing programme was increased in length from 21.5 km to 24.7 km in the last quarter.

68. 36.8 km of footpaths were either resurfaced or replaced this year.

69. 17.7 km of pavement renewals were completed this year with projects completed on Te Irirangi Drive (2 sections), Great South Road (5 sections), Ti Rakau Drive (2 sections), Prince Regent Drive, Cook Street (Howick), Princes Street (Otahuhu), Massey Road, Carruth Rd (Papatoetoe), Great South Road (4 sections), Mahia Road, Roscommon Road, Hill Road, Sheehan Avenue, Hunua Road (2 sections), Whitford-Maraetai Road, Takinini-Clevedon Road, Ponga Road, Ararimu Road, Pukeoware Road, Costello Road, Edinburgh Street/Massey Avenue roundabout (Pukekohe), King Street/West Street roundabout (Pukekohe), East Street (Pukekohe), Queen Street (Pukekohe), Sommerville Road, Rogers Road, Ostrich Farm Road, Stan Wright Road and Waiuku Road.

Streetlights

70. New street lights are being installed in conjunction with the undergrounding of overhead power lines at the Mt Smart Road/Mays Road intersection and on Bassett Road in Remuera.

71. There has been 4,237 luminaires and 696 street light poles replaced this year

Road Corridor Operations

Route Optimisation: Investigation and analysis

72. The planned route optimisation for 2013/2014 has been completed including the Central City routes.

73. Changes to the operation of the Traffic Signals have been made to improve performance on the following routes:

Quay St	Lower Hobson St	Solent St
Customs St	Lower Hobson St	The Strand
The Strand	Quay St	Alten Rd
Wellesley St	Hobson	Grafton Rd
Albert St	Quay St	Wellesley
Queen St	Quay St	Newton Rd
Wellington/Union	Karangahape Rd	Franklin Rd
Mayoral Dr/Cook St	Wellesley St W	Wellseley St E
Nelson St	SH1	Fanshawe St
Hobson St	Quay St	SH1
Karangahape Rd	Ponsonby Rd	Grafton Rd
Symonds St	Mt Eden	Customs
Grafton Road	Khyber Pass	Symonds St
Victoria St	Hobson St	Stanley St
Fanshawe St	Hobson St	Beaumont St
Higbrook Dr	SH1	Te Irirangi Dr
Jervois Rd	Wharf St	Beaumont St
Ponsonby Rd	Khyber Pass	College Hill Rd
Rosebank Rd	Great North Rd	Patiki Rd
Neilson St	SH20	Church St

74. The effect of these changes is being monitored and there has already been positive feedback. Reports are being completed to summarise the work, analysis and results.

75. Physical Works Programme (other routes across the region:

· 24 projects are at the scheme design stage

· 4 projects are at the detailed design stage

· 8 construction projects are in progress.

Network Safety & Operations Improvement Programme

Safety Around Schools Programme (part of the region wide School Travel Planning process)

76. The 2013/2014 Safety engineering programme of $8,482,695 delivered 86 projects across 25 schools including:

· 15 projects completed in the Central area

· 50 projects completed in the South area

· 5 projects completed in the North area

· 16 projects completed in the West area

· 2014/15 Safety engineering programme developed for 20 schools.

Minor Safety Improvements Programme

77. 98% of the 2013/2014 Minor Safety Improvements Programme has been completed with 2% still in construction or procurement.

Regional Safety Programme

78. 75% of the 2013/2014 Regional Safety Programme is completed with 25% of projects still in construction for completion in 2014/2015

Urban Kiwi RAP and Red Light Camera Programmes

Urban Risk Mapping

79. The Urban KiwiRAP star-rating contract awarded in late June. The contractor is anticipating start up in August pending work visa approval. A procurement plan is being prepared to engage a Project Manager.

Red Light Cameras

80. Roll out of five additional Auckland RLC sites is planned. Site selection review by key stakeholders is taking place in July with procurement processes underway for installation of sites using existing technology. No further sites are being considered until finalisation of new technology by NZ Police later this year.

Parking and Enforcement

Fanshawe Street Bus Lane

81. Enforcement of the new bus lane on Fanshawe Street was implemented. The warnings period was extended to four weeks due to the high volumes of traffic. A week’s stand-down followed before live enforcement commenced. To date there has been very good compliance, with 130 infringements being issued since live launch on 4 June 2014. This represents an average of just 14 enforcements per day across all enforcement zones on Fanshawe Street. This can be compared to Onewa Rd which has been live for several years and where there are 20 enforcements per day on average.

Kingsland Paid Parking Zone

82. Consultation was carried out in December 2013 on changes to the parking in the Kingsland town centre. The purpose of the changes was to improve the parking availability and give customers flexibility on their length of stay. Currently there are mostly 60 minute time restrictions in Kingsland and parking is near capacity during the middle of the day, evenings and weekends. The project proposes using pay and display parking with no time limits, a 10 minute grace period and demand responsive pricing. Prices will be set to achieve a target occupancy range of 70-90% at peak times. There was over 50% support for the proposal and the Kingsland Business Association supports the proposal. The parking changes will go live on 14 July and there will be advisory signs in Kingsland for two weeks prior.

Newmarket Paid Parking Zone

83. Consultation was carried out in December 2013 on changes to the parking in the Newmarket. The purpose of the changes was to improve the parking availability and give customers flexibility on their length of stay. Currently there is a wide range of parking restrictions in Newmarket which create confusion for customers. Parking is near capacity on certain streets which creates increased levels of congestion as cars circle to find parking. The project proposes using pay and display parking with no time limits, a 10 minute grace period and demand responsive pricing. Prices will be set to achieve a target occupancy range of 70-90% at peak times. Most streets in Newmarket already have pay and display; however, some streets will be converted from time restrictions to pay and display. There was over 50% support for the proposal and the Newmarket Business Association supports the proposal. The parking changes will go live in early August.

Auckland Parking Discussion Document

84. The parking discussion document was released in May 2014. The document provides commentary on key parking challenges and invites the public to send feedback and ideas on how we manage parking into the future. We’ve made suggestions on how AT might approach various parking challenges and asked the public what they think on themes such as removal of parking on arterial roads, management of parking within the city centre and other town centres, and extension of park and rides. The document has attracted a lot of media attention and over 350 submissions have been received so far. Consultation closes on 31 July 2014.

Consideration

Local board views and implications

85. This report is for the Hibiscus and Bays Local Board’s information.

Maori impact statement

86. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

87. There are no implementation issues.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the fourth quarter (2013/2014) rnfing 30 June 2014 and forward works programme for the first quarter (2014/2015) ending 30 September 2014	117
b View	Travelwise Schools activities broken down by Local Board	137
c View	Traffic Control Committee Decisions	139
d View	Local Board Advocacy Report	141
e View	Local Board Transport Capital Fund Report	147

Signatories

Authors	Various Auckland Transport authors
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager

Hibiscus and Bays Local Board

20 August 2014

Psychoactive substances – draft Local Approved Product Policy

File No.: CP2014/16232

Purpose

1. To seek local board feedback on the proposed option for the draft Local Approved Product Policy (LAPP).

Executive summary

2. On 6 March 2014 the Regional Strategy and Policy Committee approved a work plan for the development of Auckland Council’s LAPP (REG/2014/34). The LAPP will set rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

3. On 3 July 2014 the Regional Strategy and Policy Committee considered a report setting out the proposed content for the draft Local Approved Product Policy. The committee agreed the following recommendations (REG/2014/86).

a) endorse the proposed draft Local Approved Product Policy that will prevent the sale of approved psychoactive substances in the following areas:

· high deprivation areas as defined by the Ministry of Health’s Deprivation Index score of 8, 9 or 10 indicating areas that fall in the bottom 30% of deprivation scores

· neighbourhood centers as defined by the unitary plan

· within 300m of a high school

· within 100m of a primary school

· within 300m of the mental health or addiction treatment center

· within 500m of an existing psychoactive substance retail licence

b) forward a copy of this report to local boards to be considered on their agendas

c) note that once all the local board feedback has been analysed, a final draft Local Approved Product Policy (LAPP) will be presented to the committee on 9 October 2014 to be approved for public notification via the special consultative procedure

d) note the special consultative procedure will begin in November 2014 with the expected final adoption of the policy in March 2015.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) provide feedback on the draft Local Approved Product Policy option set out in attachment A of the report entitled “Psychoactive substances – draft Local Approved Product Policy”.

Comments

4. On 6 March 2014 the Regional Strategy and Policy Committee approved a work plan for the development of Auckland Council’s LAPP (REG/2014/34). On 3 July the Regional Strategy and Policy Committee endorsed a preferred option for the LAPP (REG/2014/86).

5. The LAPP will set rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

6. Six options were considered for the LAPP. Three options were rejected prior to consultation as not being able to achieve the outcomes for a successful LAPP. The remaining three options were discussed with local boards, external stakeholders and council staff. After consideration of feedback and relevant research a preferred option was developed.

7. The preferred option for the LAPP would prevent licences being granted in areas of high deprivation, near high schools and near addiction and mental health treatment centres. It would also limit how close to an existing shop a new shop could open. This option would reduce the availability of these substances in areas where their presence is likely to have the greatest potential for harm. The prevention of harm is achieved while maintaining the intent of the government to allow a regulated sale of these substances.

8. Further details on the rationale for the preferred option for the LAPP are set out in the report that went to the Regional Policy and Strategy Committee on 3 July (attachment A). Local board feedback on this option is being sought through this report. Local board feedback on this preferred option will inform the final draft of the LAPP which will be reported to the Regional Strategy and Policy Committee on 9 October 2014. Local boards will an opportunity to provide feedback on the final draft in November 2014 – February 2015.

Consideration

Local board views and implications

9. Local board views on the draft LAPP option are being sought via this report. Local boards have previously provided feedback on possible options. Workshops on the proposed options were held with all of the local boards except for Great Barrier, Waiheke and Orakei local boards who declined to be involved in the process. Of the remaining 18 local boards Whau declined to attend the workshop and did not provide any feedback.

10. Of the 17 local boards who took part in the LAPP workshops 13 endorsed the specified place option as their preferred option. Four local boards that for local reasons preferred either the town centre or industrial option as they felt it provided tighter restrictions in their areas. All of these local boards also provided the specified areas as their second option acknowledging that it was unlikely that all local boards would opt for their preferred option. The Hibiscus and Bays Local Board declined to provide a preferred option. All local board feedback was considered in the selection and development of the option presented for feedback in the current report.

Maori impact statement

11. Māori are over represented amongst the groups of vulnerable people likely to be affected by using approved psychoactive substances. This over representation has two effects. Firstly getting the right option for the LAPP to maximize harm reduction will be more effective for Māori. Secondly, any solutions need to be designed in close collaboration with Māori to ensure they are workable and support wider initiatives aimed at improving Māori outcomes.

12. A workshop has been undertaken with representatives from Hapai Te Hauora Tapui an agency representing Māori health providers in the Auckland region. Council staff will be working with the Independent Māori Statutory Board and Hapai Te Hauora Tapui to set up hui for iwi feedback. Information from the workshop and hui will be central to the development of the LAPP.

Implementation

Step	Estimated timeframe
1. Local board and stakeholder engagement on draft option Officers will seek feedback from local boards, internal, external and political stakeholders on the approved draft LAPP option.	July – September 2014
2. Final draft LAPP for special consultative procedure Officers will then present a final draft policy to RSPC for approval for consultation.	9 October
3. Special consultative procedure Officers will follow the special consultative procedure set out in section 83 of Local Government Act 2002. This will include public submissions and hearings.	November 2014
4. Local board feedback of final draft Officers will seek formal feedback from local boards on the final draft policy.	November 2014 – February 2015
4. Adopt final policy Following the hearings the draft will be finalised and presented to RSPC for adoption.	March 2015
5. Implementation and review A copy will be sent to Ministry of Health after it has been completed. The LAPP will then be reviewed every five years in accordance with section 69 of the Act.	Ongoing

Attachments

No.	Title	Page
a View	Psychoactive Substances Draft Local Approved Products Policy	153

Signatories

Authors

Callum Thorpe - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 August 2014

Boat ramp, launching and mooring facilities review

File No.: CP2014/15215

Purpose

1. To inform the Hibiscus and Bays Local Board on the boat ramp, launching and mooring facilities survey and to seek a decision on possible actions to be undertaken to improve the network of boat launching facilities in the local board area.

Executive summary

2. The local board has been aware of the increasing demand for boat launching facilities for many years. The Hibiscus Coast and Whangaparaoa in particular are hot spots for boating access. This is underlined by significant growth in boat trailer numbers over the last 10 years.

3. Across the local board area the main issues are the limited capacity of all-tide launching and parking facilities causing congestion and safety risks. All-tide, all-weather boat ramps in Gulf Harbour, Weiti and Stillwater experience capacity issues during peak season weekends. Gulf Harbour is the only publicly operated all-tide, all-weather facility in the area.

4. A boat ramp user survey undertaken during summer 2013/2014 proves there is unmet demand in the summer holiday season and on public holiday weekends. The user survey also highlights areas with high user dissatisfaction and potential for improvement. This is valuable information for the operational management of council owned assets.

5. To address the capacity issues and meet the identified need it is recommended to undertake a feasibility study for an additional boating node in the local board area. In addition, better information on the accessibility and usability of boat ramps needs to be made available to the public. No action will result in increased risks for the safety of boat ramp and other beach users.

6. The introduction of boat ramp user charges needs to be assessed as part of the feasibility assessment. User charges should not be used as a source to fund current operations but to ensure that boat launching facilities can be developed to meet future demand. User fees can help spread the financial cost more equally amongst those benefiting from the boat launching facilities.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Auckland Council Northern Boat Ramps Research Results by Captivate Research and Communications dated February 2014 as attached as Attachment A to the agenda report.

b) support option two that will apply the research results to improve the management of boat launching facilities, develop a boat ramp typology and provide better boating related information to the boating community.

c) support option four to undertake a feasibility study for the development of an all-tide boat ramp as an additional boating node servicing the Hibiscus Coast.

Comments

7. Boating is a popular lifestyle choice for many Aucklanders. The Hibiscus Coast Boat Ramp Study 2000 has indicated the need for more boat launching capacities at the Hibiscus Coast and in particular along the northern side of Whangaparaoa and in the Orewa area.

8. According to data provided by the New Zealand Transport Authority the number of registered boat trailers in the former Rodney District area has increased by 73 per cent between 2004 and 2013 whilst registrations have been stagnant in the former North Shore area, in Auckland and in New Zealand overall.

9. The Auckland Regional Boating Study (Beca 2012) identifies a “trend towards larger trailer boats which are stored on trailers at home or in dry stack facilities close to the marina”. It suggests an estimated annual growth in trailer boats of 2.9 per cent, doubling today’s numbers within 25 years and putting pressure on the region’s all-tide, all-weather boat ramps, particularly during summer weekends.

10. Issues with boat access have largely been reported anecdotally and usually lacking in a reliable evidence base. Past examples have shown that there is latent demand for more all-tide and all-weather boat access. Since a new breakwater in 2011 turned the Gulf Harbour boat ramp into an all-weather facility, a significant increase in user numbers means that parking is now at capacity during the summer boating season.

11. To support building a reliable evidence base for the review of boat ramps, a boat ramp user survey was undertaken between 15 November 2013 and 14 March 2014. This survey involved boat ramps in local parks, regional parks and some boating club facilities on public or privately held land. A summary copy of this study is attached.

12. At a workshop on 7 April 2014 high-level survey results were presented to the local board. The survey has identified a strong demand for more all-tide boat ramps (41% support) and better parking facilities (40% support) at popular boating destinations. In addition it has delivered valuable information to the operational management of the existing ramps.

Strategic context

13. The review of boat ramps, launching and mooring facilities is a key initiative in the Local Board Plan 2011.

14. Local boards are the decision maker where a facility or proposal for a boat ramp is on a local park or reserve. Where regional parks are involved the governing body has the authority. Boat launching facilities in regional parks can play a significant role in providing for regional demand usually peaking during summer months. Army Bay is already a popular launching destination for Whangaparaoa with potential for improvement to allow access at lower tides.

15. The proposed Weiti crossing (Penlink) will improve accessibility of the Weiti and Stillwater Boating Club facilities. However, both facilities are reported to operate at capacity during peak weekend loadings. To fully unlock potential for more all-weather trailer boat launching into the Weiti River, parking capacity issues would need to be addressed.

16. The Auckland Plan highlights the significant role partnerships can play in delivering infrastructure and services in a most cost-effective way. Partnerships should be explored where the council does not currently operate facilities but demand is high and privately owned facilities are available. It is also an obligation under the Local Government Act 2003 for council to assess any proposal on whether it is the most cost-effective way to deliver infrastructure or a service.

Options to evaluate

17. Based on the evidence presented through the user survey, options have been identified that address the key themes which include more all-tide access, better parking facilities and better information on location and accessibility of boat ramps.

18. Options to address feedback via the survey have been developed by staff. Those options are presented below for the Hibiscus and Bays Local Board’s consideration:

a) Option one: Do nothing – This option is to continue business as usual. Boat ramps continue to be maintained from existing operational budgets only. Facility upgrades and renewals are prioritised through the parks management work plan. No funding beyond existing operational budgets will be required for this option.

b) Option two: Improve management of facilities – The boat ramp user survey has produced information of value for the operational management of existing ramps. This information will be used to inform the parks management work plan. A boat ramp typology will be developed to group ramps into a number of different categories in regards to their suitability for large boats, all-tide and all-weather access. The boat ramp typology is intended to help guide boat ramp users to find the right facility for their purposes. Relevant information will be published on the Auckland Council website and through the ‘MarineMate’ application or similar. No funding beyond existing operational budgets will be required for this option.

c) Option three: Upgrade selected boat ramps – This option will lead to and upgrade of selected boat ramps in the local board area. Upgrades would address operational issues identified through the boat ramp user survey. This may increase usability of certain boat ramps at lower tides. This work cannot be funded from existing operational budgets. Long-term Plan funds allocated for work identified under the boat ramp, launching and mooring facilities review for the 2015-2020 are required for this option.

d) Option four: Develop a new all-tide boat ramp as an additional boating node for the Hibiscus Coast – This option acknowledges the growing demand for all-tide boat ramps at the Hibiscus Coast. Suitable sites and cost implications will be investigated through a feasibility analysis. Significant funding will be required for implementing this option. This is likely to exceed the LTP funds allocated for work identified under the boat ramp, launching and mooring facilities review for the 2015-2020 period. The introduction of boat ramp user charges or building partnerships needs to be investigated as part of a funding feasibility assessment.

Evaluation and recommended option

19. Option one will not resolve the capacity issues identified in the boat ramp review and with growth in trailer boat numbers the situation can be expected to worsen.

20. Option two requires minimal effort and will result in better provision of boating related information to the boating community. It is anticipated that additional information will mostly benefit those who are not familiar with the area, helping them to make better decisions and to avoid using congested hot spots for their boating activities. This will help making better use of the existing boating facilities network. It is important to note that the compilation of information alone and development of a boat ramp typology is unlikely to change behaviour of those who have been using a certain facility for a long period of time.

21. Option three will spread investment to make improvements to a selection of boat ramps as identified through this review. This will make launching facilities and their immediate environment safer and may result in enhanced lower tide access at some locations. These improvements alone are unlikely to make a significant difference in addressing the growing capacity issues. Past examples show that due to latent demand improvements at popular launching facilities are likely to result in increased use and more demand for parking. Significant investment would be required to address all the operational issues identified at boat ramps in the local board area. Addressing all the issues identified is likely to exceed the LTP funds allocated for work identified under the boat ramp, launching and mooring facilities review for the 2015-2020 period.

22. Option four will address the growing capacity issues providing additional boat launching facilities at hot spots in the East Coast Bays and the Hibiscus Coast area. This is also the most expensive option. In order to keep costs to a minimum possible locations are most likely to be on land already in council ownership with good road access and ample space for parking. Partnerships and user charges may need to be considered for this option. User fees can help spread the financial cost more equally amongst those that will benefit from the boat launching facilities.

23. It is recommended to proceed with a combination of option two and four. A combination of a boat ramp typology with a new facility will address the increasing capacity issues at launching facilities in both the East Coast Bays and the Hibiscus Coast area. It will provide more alternatives for trailer boat launching and help disperse the demand for launching facilities across the network in the local board area. The development of a new all-tide, all-weather boat ramp must be subject a positive feasibility assessment and equitable funding parameters.

24. Neither one of the other options address the growing capacity constraints at boat ramps in the local board area. Feedback received from boat ramp users is that there is a preference for an additional all-tide, all-weather boat ramp, rather than spreading out investment over many facilities without any major increase in launching capacity.

Financial implications

25. The amount of $708,000 has been allocated for work identified under the boat ramp, launching and mooring facilities review for the 2015-2020 period in the Long-term Plan 2012-2022.

26. Further feasibility analysis needs to be undertaken to ascertain funding required for option four. This can be aligned with timeframes for the Long-term Plan.

27. User charges should not be used as a source to fund current operation but to ensure that boat launching facilities can be developed to meet future demand. Any charges should be implemented on a sub-regional or regional basis and only those facilities that will be upgraded in the future to higher capacity and specifications should be included.

Risk assessment and mitigation strategy

28. The main capacity issues identified through this review are seasonal and as a result public interest in this matter will be limited throughout the recreational boating low season. It can be expected that as soon as the new boating season starts in November public and media interest will increase again.

29. It is imperative that the interest and the health and safety of other beach users are maintained. Existing and potential future risks need to be investigated wherever upgrades or new boat ramps are proposed.

30. A communications strategy should target the boating community to keep them informed about any planned boat ramp upgrades and developments.

Consideration

Local board views and implications

31. The local board has reservations regarding the introduction of boat ramp user charges. Survey responses indicate that user charges may be acceptable to boat ramp users if they were utilised to fund visible improvements locally. The local board notes that more information is required on how user charges could be collected and for what purpose they can be utilised before any decision can be made on whether they should be introduced or not.

32. A number of Gulf Harbour boat ramp users suggested introducing marked in/out-lanes at the ramp to direct the flow of boats launching and retrieving at the same time. This idea was discussed at the local board workshop on 23 April 2014. Members felt that whilst this may be a low cost solution it may potentially even further slow down launching movements in particular when traffic is primarily one way. Further consideration should be given to this option where appropriate.

33. Gulf Harbour is a popular facility due to limited conflict with other users. However business growth around the marina may cause conflicts in the future. The local board queries whether an extension of the boat ramp at Stanmore Bay can help provide more all-tide access in the area.

34. Increasing boat traffic and launching activities at beaches also popular for non-boating activities represents an increasing safety risk. There is particular concern about the safety of swimmers that get in the way of boats launching. Options for mitigation need to be investigated including development of a new purpose built boat launching facility. User pay options should be considered for new facilities.

35. The local board emphasises that the access to coastal areas is what makes the Hibiscus and Bays area unique. Adequate resources need to be made available to safeguard and develop what is special to the area. The provision of public boat launching facilities is only a small role to play in making the coastline accessible to everyone but the local board needs to play its role.

36. The local board has concern that the user survey may have created public demand for improving boat ramps. The cost that some of the potential options or improvements entail are quite significant. The local board has a particular interest in the regional ramifications from the user survey (e.g. catchment sizes for popular boat ramps such as Gulf Harbour). Members note the long distances people are prepared to travel with their boat trailer to launch at the location where they prefer to undertake their water based activities.

37. The local board is supportive of developing a boat ramp typology that would help boaties to find the safest and most convenient boat ramp for their purposes. The local board needs clarity on the financial implications of each of the options recommended. It is important to understand whether options would be funded from current operational budgets and whether potential capital expenditure would be funded through the governing body or the local board.

Maori impact statement

38. Matters relating to water and coastal access are generally of high interest to mana whenua. All iwi in the Auckland region have a historical and intrinsic connection to the sea and the coastline. Portage areas were common place in locations that provided shelter and best access to shellfish and fishing grounds. Trade was prevalent across the Gulf, the Kaipara and the Manukau Isthmus.

39. Iwi with an interest in the area were identified and invited to a hui on 21 May 2014 in Takapuna. Based on advice from Te Waka Angamua the following iwi were invited: Ngāi Tai ki Tāmaki, Ngāti Manuhiri, Ngāti Maru, Ngāti Paoa, Ngāti Whātua o Kaipara, Ngāti Whātua o Ōrākei, Te Kawerau a Maki, Te Uri o Hau

40. Ngāti Whātua o Kaipara attended the hui whilst other iwi invited thanked for the invite, sent their apologies and noted that the information provided to them in form of the boat ramp research report was sufficient at this stage.

41. Ngāti Whātua o Kaipara want to see people respect the moana. Fishermen gutting fish on boats and throwing the guts back into the water are an insult to iwi as this is not their learned practice. Parks have identified this issue too. Education is needed to change behaviour.

42. Ngāti Whātua o Kaipara appreciate being involved at an early stage and prior to decisions having been made on any facility development. However they find it challenging to comment on council work that does not focus on a particular area. They and other iwi would appreciate being involved in the further planning stages of this boat ramp review to be able to comment on location specific proposals.

Community and key stakeholders

43. The boat ramp user survey was open for anyone with an interest in the issue allowing all beach users and members of the public to give their feedback. The survey has deliberately targeted recreational boaties to help understand their behavior and preferences. Whilst the overall level of satisfaction has been good there are some boat ramps that users are dissatisfied with. Most common areas of concern are the availability of trailer parking and the lack of all-tide water access facilities.

44. At the public workshop in Browns Bay on 22 February 2014 participants raised the issue that there is no all-tide boat ramp in the East Coast Bays and the northern side of Whangaparaoa. Participants emphasised that a boat ramp to the same standard as the one at Gulf Harbour including a breakwater for all-weather access should be replicated in the area identified as a gap.

45. Workshop participants saw great opportunities in Browns Bay for a potential ferry wharf with a weather protected all-tide boat ramp. It was acknowledged that this would be a long-term solution requiring to work in partnership with Auckland Transport, the local boating club and marine centre. Participants note residents from Auckland central and Upper Harbour areas as potential users for an improved boat ramp at Browns Bay and they should be consulted on any future plans.

46. Representatives from the Browns Bay Boating Club and Marine Centre have an interest in keeping its facilities open to the public. They acknowledge that the primary reason for people to join the club is the access that members have to tractors for launching and retrieval at Browns Bay B each. The lack of dedicated trailer parking is the main limiting factor to the club’s growth. Trailers are often parked along Valley Road and Beach Road.

47. Representatives from the Hibiscus Coast Boating Club at Stanmore Bay noted at a meeting on 16 June 2014 that whilst the Hibiscus Coast has seen much residential growth in the past the facilities have not been developed in the same pace to keep up with demand. The lack of adequate trailer parking at boat ramps is a concern for the club and its members. At Stanmore Bay Reserve boaties compete with other users of the reserve, with demand peaking on weekends. Safety issues around the boat ramp and the launching path are also a concern of the club.

48. Survey respondents and workshop participants have shown interest in and support for dedicating ramps for kayaking and other low impact water sports in areas suitable and popular for these activities. Typologies could be divided in ramps for trailer and non-trailer launching. A website and web application should be developed to show boating related information including the boat ramp typology, tides, number of parking spaces available, boating etiquette and webcams where possible.

49. Kayakers, swimmers and beach goers do not require highly developed boat launching facilities. Kayakers prefer to use smaller beach access ramps for their activities. Yet all users compete for car parking space at beaches popular for boat launching. It has also been reported that it is a safety risk for people getting in the way of boats being launched or manoeuvred on the carpark.

50. Some specific submissions seek to reduce width of ramps at Rothesay Bay and Mairangi Bay to make them unfit for trailer boat launching. This should give more room to other beach users and small boat and kayak owners who launch by hand.

51. The banning of unfit or unwarranted tractors from beaches has been highlighted by workshop participants as an effective way of making some beaches safer and healthier.

52. Potential solutions addressing the parking and launching situation at some ramps have been discussed at the workshop which include the introduction of drop off zones, better signage and the marking of launching and retrieval lanes at larger ramps (e.g. Gulf Harbour).

53. Workshop participants and survey respondents largely agreed that there is a need for more high capacity ramps rather than for many small ramps. Council should focus on one area and design it properly to improve the network of launching facilities.

Implementation

54. There are no implementation issues.

Attachments

No.	Title	Page
a View	Auckland Council northern boat ramps research results	209

Signatories

Authors

Jan Grabowsky - Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Lesley Jenkins - Relationship Manager

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding-Kirikiri
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte

Portfolio	Description	Local Board Members
Local planning, policy and governance	Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes	Julia Parfitt –Chairperson Greg Sayers - Deputy Chairperson
Arts and culture	Arts centres, art programmes	Greg Sayers – Lead Julia Parfitt -Alternate
Events	General oversight of events programme music in parks, movies in parks	Greg Sayers and Julia Parfitt
Community services and facilities	Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections	Julia Parfitt –Lead Janet Fitzgerald - Alternate
Youth	Local board Youth Forum, Youth Representative	Lovisa Rasmussen – Lead Gaye Harding-Kirikiri - Alternate
Libraries		Lisa Whyte –Lead Gaye Harding-Kirikiri -Alternate
Recreation services	Pools, multi-sport facilities	Gaye Harding-Kirikiri – Lead Lisa Whyte - Alternate
Parks	Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval	David Cooper –Lead Julia Parfitt –Alternate Janet Fitzgerald – Lead Lovisa Rasmussen - Alternate
Built and natural environment	Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation	Janet Fitzgerald – Lead Julia Parfitt - Alternate
Economic Development	Economic development plans, developing ATEED relationship, broadband	Gary Holmes – Lead Gaye Harding-Kirikiri -Alternate
Street environment and town centres	Gateways and mainstreet upgrades, Urban design champion	David Cooper and Gary Holmes – Leads Janet Fitzgerald -Alternate
Transport		David Cooper – Lead Gary Holmes – Alternate Janet Fitzgerald – Lead Greg Sayers - Alternate
Regulatory, bylaws and compliance	Bylaw policy feedback	Gaye Harding-Kirikiri -Lead Julia Parfitt -Alternate
Resource consent applications	Input into notification decisions for resource consent applications	Gary Holmes – Lead Janet Fitzgerald - Alternate
Communications and engagement	Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP	Julia Parfitt – Lead Lovisa Rasmussen -Alternate
Finance	Budget overview, financial prudence and reporting, local board funding policy	Lisa Whyte – Lead Julia Parfitt - Alternate
Civil defence/ emergency management		David Cooper –Lead Greg Sayers -Alternate
Urban Design Champion		Gary Holmes – Lead Janet Fitzgerald - Alternate

Authors	Frank Lovering – Land Surveyor, Northern Resource Consents
Authorisers	Bonnie Lees – Team Manager Northern Resource Consents

Authors	Vivienne Sullivan - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager