Minutes of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

20 August 2014

1 Welcome

The chairperson welcomed those in attendance.

2 Apologies

Resolution number HB/2014/134

MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper:

That the Hibiscus and Bays Local Board:

a) accept the apology from member Holmes for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number HB/2014/135

MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 16 July 2014, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

10 Extraordinary Business

10.1

Appointment of Chairperson and Deputy Chairperson Hibiscus and Bays Dog Access Rules Bylaw Hearings Committee

The Chairperson advised that the Dog Access Rules Bylaw Hearings were to be held on Thursday 21 August 2014. It was necessary to appoint a chairperson and deputy chairperson as this item had been left of the agenda for the hearing. It was therefore agreed to consider this as a matter of urgency.

Resolution number HB/2014/136

MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) consider an extraordinary item regarding the appointment of a chairperson and deputy chairperson for the Hibiscus and Bays Dog Access Rules Bylaw hearings committee at item 28 of this agenda. The matter was not on the published agenda as it has only been advised that the appointment of the chairperson bylaw hearings committee agenda.

CARRIED

28 Consideration of Extraordinary Items

28.1

Appointment of Chairperson and Deputy Chairperson for the Hibiscus and Bays Dog Access Rules Bylaw Hearings Committee

Resolution number HB/2014/137

MOVED by Member GA Harding-Kirikiri, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) appoint local board member Greg Sayers as chairperson and local board member David Cooper as deputy chairperson of the Hibiscus and Bays Dog Access Rules Bylaw Hearings Committee.

CARRIED

11 Notices of Motion

There were no notices of motion.

Member Whyte present at 4.37pm

Quarterly Performance Report for the period ending 30 June 2014

Jane Koch, Business Performance Advisor, was in attendance to speak to her report.

The chairperson advised that she and several other local board chairpersons have speaking rights at the Finance and Performance Committee meeting tomorrow.

Resolution number HB/2014/138

MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) receive the Quarterly Performance Report for the Hibiscus and Bays Local Board for the period ended 30 June 2014.

CARRIED

Movies in Parks 2014/2015

Resolution number HB/2014/139

MOVED by Chairperson JG Parfitt, seconded by Member LC Rasmussen:

That the Hibiscus and Bays Local Board:

a) approve the hosting of a Movies in Parks event.

b) approve the contribution of $6,250 for one Movies in Parks event to be held in the East Coast Bays Subdivision on Friday, 6 February 2015 as the Music in Parks is to be held in the Hibiscus Coast Subdivision.

c) approve the delegation of the chairperson, event portfolio holder or other local board member to work with council staff to tailor the Movies in the Parks scheduled event for the Hibiscus and Bays Local Board community.

CARRIED

Auckland Transport Update to Hibiscus and Bays Local Board, August 2014

Ellen Barrett, Elected Member Relationship Manager, Auckland Transport was in attendance.

Resolution number HB/2014/140

MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper:

That the Hibiscus and Bays Local Board:

a) indicate which of the following projects, for which rough cost estimates have previously been circulated to members, it wishes to progress to detail design so that firm cost estimates can be provided for the local board’s further consideration:

· Project 232 – New footpath on Whangaparaoa Road, Stanmore Bay, from Cedar Terrace to Scott Road (rough order of cost $94,000.00).

· Project 236 – New footpath on Okura River Road, Okura, from 68 Okura River Road to Vaughans Road (rough order of cost for Option B, loose metal path along edge of seal to include a hotmix top coat $165,000. Note that approval is required for Option B for a deviation from ATCOP standards).

· Project 240 – Safe Crossing Point on Tavern Road, Silverdale (rough order of cost $40,000).

b) request a further site visit take place to determine whether project 233 can be delivered in a cost effective way and what potential there is for further linkages and connections in the immediate area.

CARRIED

Auckland Transport Quarterly Update to Local Boards

Ellen Barrett, Elected Member Relationship Manager, Auckland Transport was in attendance.

Resolution number HB/2014/141

MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri:

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport Quarterly Update to Local Boards report.

CARRIED

13	Annual Report 2013/2014
	Jane Koch, Business Performance Advisor was in attendance. A copy of the annual report was tabled and has been placed on file and will be available on the Auckland Council web site.
	Resolution number HB/2014/142 MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers: That the Hibiscus and Bays Local Board: a) note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2013/2014. b) approve: i. The message from the chairperson, which provides the local board’s comments on local board matters in the 2014 annual report ii. The list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2013/2014. c) give authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication. CARRIED
	Attachments a 2014 Hibiscus and Bays Annual Report

Local Event Support Fund – Round 1 2014/2015

Brenna Roband, Event Facilitator, was in attendance.

Resolution number HB/2014/143

MOVED by Member GA Harding-Kirikiri, seconded by Chairperson JG Parfitt:

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund or decline the following applications in round one of the 2014/2015 contestable local event support fund:

Applicant	Event	Date	Amount Requested	Amount Recommended
East Coast Bays Community Project	Community Events – Including Carols on the Green East Coast Bays Luau Have a Go Day for Older People Prince George’s First Birthday Summer Fun on the Peninsula Stand By Me Expo Summer Garden Party Valentines Dance	Various	$11,545.00	$8,000.00
Mairangi Bay Business Association	Community Events – Including Children’s Christmas Markets Food and Wine Festival	Various	$9,300.00	$5,800.00
Mainstreet Orewa	New World Orewa Santa Parade	22/11/14	$5,000.00	$5,000.00
OnBoard Skate Inc	Skate for Change	1/10/14 – 30/4/15	$6,500.00	$1,500.00
East Coast Bays Community Project	Cairo to Capetown	14/3/15	$10,000.00	$7,000.00
Mainstreet Orewa	Orewa Boulevard Arts Fiesta	14/2/15	$4,650.00	$2,000.00
Manly Volunteer Fire Brigade	Silverdale & Districts Volunteer Brigade Open Day	1/11/14	$8,000.00	$0 Application withdrawn
Browns Bay Business Association	Browns Bay Christmas Parade	6/12/14	$7,500.00	$5,000.00
North Harbour Volleyball Association	Community Summer Events	1/10/14 – 30/4/15	$20,000.00	$5,000.00 Subject to receipt of 2013/2014 Accountability Report
Friends International NZ	Dream Concert (Shine your Talent)	25/10/14	$8,000.00	$0
NZ Women Limited	Elvis in the Gardens	1/3/15	$1,000.00	$0
Hibiscus Coast Community Arts Council Inc.	Hibiscus and Bays Visual Art Awards	1/11/14	$5,300.00	$1,000.00
Hibiscus Coast Elderly Peoples Lunch Club	Hibiscus Coast Elderly People Lunch Club Christmas Party	8/12/14	$600.00	$250.00
Hibiscus Hospice Charitable Trust	Hibiscus Hospice Twilight Walk	21/2/15	$5,000.00	$1,000.00
Hibiscus Rodders	Hibiscus Rodders Beach Festival 2015	23/1/15	$36,128.00	$3,000.00
Getin2Life Youth Development Trust	In2it Summer Series	1/10/14 – 30/4/15	$3,990.00	$1,000.00
Mairangi Bay Lions Club	Mairangi Bay Christmas Parade	29/11/14	$4,600.00	$3,900.00
Harbour Sport Trust	Mud Rush	14/9/14	$5,000.00	$2,000.00
Murrays Bay Sailing Club	Oki 24 Hour Race	7/3/15	$10,000.00	$3,000.00
East Coast Bays Protection Society	Okura Forest Festival	14/2/15	$2,884.00	$1,000.00
Epic Sports Limited	Orewa Beach Sand Castle Competition	26/2/15	$8,000.00	$0
Mainstreet Orewa	Orewa Boulevard of Buskers	1/2/15	$3,000.00	$2,000.00
Rotary Club of Browns Bay	Rotary Spring Step-Out	12/10/14	$3,000.00	$0
Torbay Business Association	Torbay Santa Day	6/12/14	$4,000.00	$2,500.00
Regional Facilities Auckland	School Holiday Programme	6/10/14 – 11/10/14	$10,000.00	$0
Torbay Sailing Club	Sir Peter Blake Regatta	6/12/14	$8,000.00	$5,000.00 Subject to receipt of 2013/2014 Accountability Report
Epic Sports Limited	Triathlon Pink and Fun Run Orewa	6/12/14	$5,000.00	$1,000.00
The Charitable Trusts of the Rotary Club of Whangaparaoa	Whangaparaoa Rotary Soap Box Derby	28/3/15	$10,000.00	$5,000.00
TOTAL			$215,997.00	$70,950.00

b) note the application from Manly Volunteer Fire Brigade for funding the Silverdale and Districts Volunteer Fire Brigade Open Day has been withdrawn, at their request and the recommended sum of $4,000 remain available for allocation in Round 2.

CARRIED

Psychoactive substances – draft Local Approved Product Policy

Resolution number HB/2014/144

MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri:

That the Hibiscus and Bays Local Board:

a) support a full ban on psychoactive substances as they are untested and potentially dangerous and as there are no outlets in the local board area.

CARRIED

Member Holmes present at 5.10pm

New Road Name - Annalise Place, Orewa

Resolution number HB/2014/145

MOVED by Member GA Harding-Kirikiri, seconded by Chairperson JG Parfitt:

That the Hibiscus and Bays Local Board:

a) approve the new road name under section 319(j) of the Local Government Act 1974 of Annalise Place for the Coastal Properties Orewa Limited subdivision off Forest Glen, Orewa, Council Reference SLC-61119.

CARRIED

Auckland Transport Parking Strategy Feedback

Resolution number HB/2014/146

MOVED by Member DR Cooper, seconded by Deputy Chairperson AG Sayers:

That the Hibiscus and Bays Local Board:

a) receive the parking strategy feedback memorandum sent to Auckland Transport on 25 July 2014.

CARRIED

Allocation of Decision Making Review Feedback

Resolution number HB/2014/147

MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper:

That the Hibiscus and Bays Local Board:

a) receive the allocation of decision making review feedback memorandum of 21 July 2014.

CARRIED

Local Board Member Report - reviewing the purpose and confidentiality of workshops

Local board member Sayers introduced the item.

MOVED by Deputy Chairperson AG Sayers, seconded by Member DR Cooper:

That the Hibiscus and Bays Local Board:

a) establish open workshop sessions as outlined in Option 1 replacing the current closed workshops.

b) commence these open workshops as from November 2014.

c) Agree that these arrangements should be trialled for a period of six months and directs officers to review these arrangements and report back to the Hibiscus and Bays Local Board with advice in May 2015.

d) agree that workshop agenda items that do not meet the LGOIMA criteria should be discussed in a forum open to the public

A division was called for, voting on which was as follows:

For

Member DR Cooper

Member LC Rasmussen

Deputy Chairperson AG Sayers

Against

Member J Fitzgerald

Member GA Harding-Kirikiri

Member GR Holmes

Chairperson JG Parfitt

Member LM Whyte

Abstained

The division was declared lost by 3 votes to 5.

MOVED by Member GR Holmes, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) receive the local board members report – reviewing the purpose and confidentiality of workshops.

b) request that outside interested parties are to be invited to attend any workshop item that pertains to them or their group at the discretion of the chairperson.

c) note that any workshop item is able to be placed on the public agenda of the local board’s business meeting at the request of a local board member.

d) request that more comprehensive workshop minutes be taken attached to the local board business agenda..

The motion was put in parts

Resolution number HB/2014/148

MOVED by Member GR Holmes, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) receive the local board members report – reviewing the purpose and confidentiality of workshops.

CARRIED

b) request that outside interested parties are to be invited to attend any workshop item that pertains to them or their group at the discretion of the chairperson

A division was called for, voting on which was as follows:

For

Member DR Cooper

Member GA Harding-Kirikiri

Member LC Rasmussen

Against

Member J Fitzgerald

Member GR Holmes

Chairperson JG Parfitt

Deputy Chairperson AG Sayers

Member LM Whyte

Abstained

The division was declared lost by 3 votes to 5.

Resolution number HB/2014/149

MOVED by Member GR Holmes, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

c) note that any workshop item is able to be placed on the public agenda of the local board’s business meeting at the request of a local board member.

d) request that more comprehensive workshop minutes be taken and attached to the local board business agenda.

CARRIED

25	Local Board Members Reports
	Local board member Fitzgerald reported on the local government conference she attended in July.
	Resolution number HB/2014/150 MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri: That the Hibiscus and Bays Local Board: a) thank local board member Fitzgerald for her report. CARRIED
	Local board member Harding-Kirikiri thanked the staff and CYC Trust for the job done at the recent youth expo.
	Resolution number HB/2014/151 MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte: That the Hibiscus and Bays Local Board: a) thank local board member Harding-Kirikiri for her report. CARRIED

Member Whyte retired at 6.15pm

Dinner adjournment 6.15pm – 6.35pm

Councillors Wayne Walker and John Watson present at 6.30pm

8 Deputations

8.1	Jobster
	Mr Lim has advised that a representative from Jobster will be unable to attend tonight’s meeting.

8.3	Maygrove Residents Association - Mangrove Management
	Eilene Lamb and Kevin Sutton were in attendance to discuss the mangrove management in the Orewa Estuary . A copy of the tabled submission has been placed on file and will be available on the Auckland Council web site.
	Resolution number HB/2014/152 MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri: That the Hibiscus and Bays Local Board: a) thank Mrs Lamb and Mr Sutton for their presentation. CARRIED
	Attachments a Tabled Submission Mangrove Management Orewa Estuary

8.2	Pest Free Peninsula Update
	Pauline Smith, Karen Field, Phillip Wrigley Forest and Bird Society and Paul Duffy were in attendance to update local board members on the work of the society with regard to a pest free peninsula. A copy of the tabled submission has been placed on file and will be available on the Auckland Council web site.
	Resolution number HB/2014/153 MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers: That the Hibiscus and Bays Local Board: a) thank Ms Smith for her attendance and presentation. CARRIED
	Attachments a Tabled Submission Pest Free Peninsula Update

9 Public Forum

9.1	Silverdale Footpaths
	Mrs Sampson was in attendance to speak on the footpaths in Silverdale. A copy of the tabled photographs have been placed on file and will be available on the Auckland Council web site.
	Resolution number HB/2014/154 MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers: That the Hibiscus and Bays Local Board: a) thank Mrs Sampson for her presentation. CARRIED
	Attachments a Tabled Photos Silverdale Footpaths

9.2

Boat ramp, launching and mooring facilities review

Mr Innskeep and Mr Francham were in attendance to discuss the safety of the Gulf Harbour boat ramp.

Resolution number HB/2014/155

MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) thank Mr Innskeep and Mr Francham for their presentations.

CARRIED

Boat ramp, launching and mooring facilities review

Paul Clark, Principal Policy Analyst, was in attendance. Mr Clark advised that the Gulf Harbour problems were documented and he was working with parks operations teams to see how they can be dealt with.

Resolution number HB/2014/156

MOVED by Deputy Chairperson AG Sayers, seconded by Member GA Harding-Kirikiri:

That the Hibiscus and Bays Local Board:

a) receive the Auckland Council Northern Boat Ramps Research Results by Captivate Research and Communications dated February 2014 as attached as Attachment A to the agenda report.

b) support option two that will apply the research results to improve the management of boat launching facilities, and the conflicts that exist with other current car park users, to develop a boat ramp typology and provide better boating related information to the boating community.

c) support option four to undertake a feasibility study for the development of an all-tide boat ramp as an additional boating node servicing the Hibiscus Coast.

d) investigate safety improvements to the current Gulf Harbour boat launching ramp.

CARRIED

Ward Councillors Update

Councillors Watson and Walker spoke about their concerns with the future LTP and budget process and the apparent funding inequity across the region as a whole.

Resolution number HB/2014/157

MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:

That the Hibiscus and Bays Local Board:

a) thank Councillors Walker and Watson for their update to the Hibiscus and Bays Local Board on the activities of the Governing Body.

CARRIED

Record of Workshop Meetings

Resolution number HB/2014/158

MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri:

That the Hibiscus and Bays Local Board:

a) endorse the records of the workshop meetings held on 25 June 2014 and 9 and 23 July 2014.

CARRIED

Minutes of Hibiscus and Bays Facilities and Reserves Committee Meeting 11 July 2014

Resolution number HB/2014/159

MOVED by Member J Fitzgerald, seconded by Member DR Cooper:

That the Hibiscus and Bays Local Board:

a) receive the minutes of Facilities and Reserves Committee Meeting of 11 July 2014.

CARRIED

8.40 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding-Kirikiri
	Gary Holmes (from 5.10pm)	Item 19
	Lovisa Rasmussen
	Lisa Whyte (from 4.37pm)	Item 12

Councillors	Wayne Walker (from 6.20pm)	Item 8
	John Watson (from 6.20pm)	Item 8