Agenda of Henderson-Massey Local Board

1 Welcome / Prayer

2 Apologies

An apology for absence has been received from Member Flaunty.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are the declared interests as at 17 July 2014.

BOARD MEMBER	ORGANISATION	POSITION
Vanessa Neeson, JP (Chairman)	Ranui Sector Trial	Chair
Shane Henderson (Deputy Chairman)	Waitakere Community Law Service Ranui Action Project	Employee Co-Chairman
Brenda Brady, JP	Keep Waitakere Beautiful Safer West Community Trust Sunnyvale Residents & Ratepayers Society Inc. West Auckland Historical Society District Licensing Committee	Trustee Trustee Member Member Member
Peter Chan, JP	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Ass. NZ-China Business Ass. Auckland Chinese Environment Protection Association (ACEPA)	Member Member Member Member Advisor
Warren Flaunty, QSM	Westgate Pharmacy West Auckland Hospice NorSGA Properties Westgate Pharmacy Ltd The Trusts Community Foundation Ltd Rodney Local Board Waitemata District Health Board Waitakere Licensing Trust Massey Matters Inc. Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Ass.	Contractor Trustee Director Director Director Elected Member Elected Member Elected Member Member Member Member
Will Flavell	Rutherford College	Employee
Tracy Kirkley	District Licensing Committee Heart of Te Atatu South	Member Member
Luke Wilson	NZ Police - Massey Community Constable D.A.R.E. West	Employee Member

4 Confirmation of Minutes

That the Henderson-Massey Local Board:

a) Confirms the ordinary minutes of its meeting, held on Thursday, 17 July 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

6.1 Recognising outstanding volunteer Waitakere Pacific Wardens in the Henderson-Massey local board area

Purpose

1. To recognise volunteer Pacific Wardens in the Henderson-Massey local board area for their contributions to the Henderson-Massey local board area.

Recommendation/s

That the Henderson-Massey Local Board:

a) Thanks and acknowledges the Henderson-Massey volunteer awards recipients for their outstanding efforts and contributions to our local community.

7 Ward Councillor’s Update

Ward Councillors are given the opportunity to update the board on matters relating to the Henderson-Massey local board area.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

The following notices for deputation have been received and approved by the Chairperson:

8.1 Bike Te Atatu

Purpose

To share the vision of Bike Te Atatu with the Henderson-Massey local board.

Recommendation/s

That the Henderson-Massey Local Board:

a) Receives the deputation from Bike Te Atatu.

Attachments

a Summary of presentation from Bike Te Atatu....................................... 39

b Presentation from Bike Te Atatu............................................................ 41

8.2 Waitakere Regional Hockey Turf Trust

Purpose

To request operational funding to support the Waitakere Hockey Turf Trust.

Recommendation/s

That the Henderson-Massey Local Board:

a) Receives the deputation from David Spreadbury from the Waitakere Hockey Turf Trust.

8.3 Ranui Community House

Purpose

1. To update the Henderson-Massey local board on the activities of Ranui Community House.

Recommendation/s

That the Henderson-Massey Local Board:

a) Receives the deputation on from Ranui Community House.

8.4 Sturges West Community House

Purpose

1. To update the board on the activities of the Sturges West Community House.

Recommendation/s

That the Henderson-Massey Local Board:

a) Receives the deputation from Sturges West Community House.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Henderson-Massey Local Board

07 August 2014

Chairperson's report

File No.: CP2014/17029

Snow in the Park Event

I can’t believe we have had over 10,000 hits already on our face book page. When I dreamed the dream of snow in Henderson/Massey I never thought it would turn out like this. Just the same as my dream of flying kites at Te Atatu Peninsula only bigger.

Thank goodness we have time to meet with the team as we will need to organise more to make sure that we are able to cope with the numbers that are excited about the snow.

I’m also please to say that I have managed to get $2,000 sponsorship from Cathie Martin (Senior Partner) at the BNZ which we are looking at using for a prize on the day of a Family Holiday in the Snow.

Auckland Council Long Term Plan 2015-2025

Last week Board Member Brady attended the local board – governing body workshop on the Auckland Council Long-term Plan (LTP) 2015 – 2025. The following is noted:

· The LTP 2015 – 2025 is based on the Auckland Plan and is a full review of our budgets

· The Mayor’s direction discussed a 2.5% rates increase

· Auckland Council’s finances are in great shape and we have a AA rating which is better than most NZ banks.

· If the proposed Resource Management Act amendments are passed ratepayers will have to fund a greater percentage of the cost of community assets

· Rating policy will be reviewed including transition, uniform annual general charge and rates remission

· Auckland Council needs to have a community discussion about alternative sources of funding

· The central city and Southern Initiative are geographical priorities

· Aucklanders have told council that better public transport and higher quality urban living are their top priorities

· The Mayor’s proposal for the LTP 2015 – 2025 will be available 28 August 2014

Youth Involvement in Henderson

Helen Tuigimala, Youth Pastor, Church Unlimited came to my office to say that she had more than 200 youth wanting to find ways to make a difference in Henderson. Their first project will be hosting breakfast for the homeless at the entrance to Waitakere Library from 6.30am-8.30am. They will be providing sausage sizzle and hot drinks and opportunity to connect with one another and youth from the church. YEY! All great stuff for our Community.

Henderson Business Association

Since 1 November 2010 the Henderson-Massey Local Board has been supporting and urging Henderson businesses to set up a business association. Late last year the board took the step of funding a study of business issues in Henderson. As a result of the study the board has now funded a facilitator to assist businesses in finding a solution to the issues identified in the study. Recent tragic events in Henderson have provided some urgency to the Henderson business community to address safety issues. The board congratulates the business people who have come forward to lead the businesses on this journey .

Community Hubs

Back in 2011 the board included the construction of community hubs at Glendene and West Harbour in its three year Local Board Plan. So last week I was excited to attend the sod turning for both the Glendene and West Harbour Community Hubs. These builds can finally get started after many years of consultation and collaboration with the communities of Glendene and West Harbour. I look forward to opening ceremonies toward the end of the year.

Massey Library Holiday Programme

In the 2011 Henderson-Massey Local Board Plan the board signalled its intention to continue to partner with Massey Matter to develop strong community relationships and programmes. So it was with pleasure I popped into the Massey Library holiday programme that Massey Matters supported with funding. I saw a tremendous programme put together by Christine at the library attended by many hundreds of children enjoying the extensive programme. I could see there was something different happening every day.

Community Centre and Library

In 2010 the Henderson-Massey Local Board took over the project of constructing of the Te Atatu Peninsula Community Centre and Library from the legacy council. So I was very excited to end our Local Board workshop with a site visit to the new build of the Community Centre and Library at Te Atatu Peninsula – what an amazing project and I can’t wait for it to be opened. After all our difficulties of being very short on budgets, twice, and then having to go to a Resource Consent Hearing and then having to negotiate with the neighbour who put in an objection, who took us to the wire!! Now we have the community putting up their hands to be part of the ‘Friends of the Community House’. Thank you to council staff who have worked hard on this project from its inception many years ago.

In General

A big thank you to Papa Fred and his lovely wife Marlene who turn out to all our events and citizenship ceremonies, from early breakfasts at Matariki Celebrations in Ranui, to sod turning at out Hubs and dawn ceremonies at Ranui and Te Atatu Peninsula. This lovely couple add the sparkle to everything we do and I can’t thank them enough.

From the very sad homicides in Ranui and Henderson at beginning of winter, the days are now looking brighter, There is so much work going in the background; the writing our community safety plan, the extended team that are working hard to implement it and the work that our policing team and Pacific Wardens are putting in on the streets of Henderson

July 24^th – went to Rotary Driver Awareness programme and The Trusts Stadium. A great programme where 15-17 year olds are having interactive workshops focusing on Cars on NZ Roads safety issues. Their goal is to have 2,000 youngsters go through programmes every year for 5 years.

On Friday evening I welcomed Toughlove delegates from throughout NZ to the celebration of 50 years of time marvellous volunteer organisation who support parents.

Something to make you smile:

I was having my hair done and reading a magazine as you do and came across this article featuring young people talking about their election issues:


Cooper	(3)	Everyone should have their own remote
Archie	(14)	Free Wi-Fi for everyone
Evie	(8)	Less building in the countryside
Samuel	(12)	Children under 12 should have to play at least one sport to stay fit
Amelia	(14)	Everyone should have free braces and orthodontist appointments
Lucy	(17)	Healthy food should be cheaper than junk food.
Susanna	(15)	Teachers should be more of a priority and paid more
Ava	(3)	Everyone should wear gumboots
Charlotte	(5)	Free teddies for everyone
Aiden	(3)	The government should hide their money in my house
Ben	(16)	the health service needs a kick up the butt
Isaac	(6)	Free ice-blocks for everyone
Arlo	(7)	the weekend should be 5 days and school week only 2 days
Frankie & Tilly	(5 & 2)	Doctors should give all sick and sad people a lollipop when they go to hospital
Kaea	(9)	Horse riding instead of school or at least more than just Saturday
Lewis	(13)	Dot Com for PM and Rock FM should be national and only radio station
Keita	(11)	Holidays should be twice a year for 6 months/
William	(4)	Make me Superman

I think I could vote for that!

Recommendation/s

That the Henderson-Massey Local Board:

a) Receives the Chairperson’s report.

Attachments

There are no attachments for this report.

Signatories

Authors	Vanessa Neeson – Chairperson, Henderson-Massey Local Board
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

07 August 2014

Auckland Transport Update Report – Henderson-Massey Local Board

File No.: CP2014/16543

Executive Summary

1. The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about Auckland Transport’s activities in their Board area.

Recommendation/s

That the Henderson-Massey Local Board:

a) Receives the Auckland Transport Report for the Henderson-Massey Local Board.

Discussion

INFORMATION REPORTS

MORE THAN 200,000 YOUNG AUCKLANDERS SIGNED UP TO TRAVELWISE

1. Young Aucklanders are getting the Travelwise message with more than 200,000 students now taking part in the programme.

2. The success of the programme was celebrated on 26 June at an awards ceremony at Eden Park where schools were presented with certificates by Auckland Mayor Len Brown.

3. Since last year’s awards, 75 new schools have joined Travelwise bringing the total number of participating schools in Auckland to 400, which is a 23% increase since last year.

4. Schools north of the bridge came out on top with 31 gold awards. Schools in the South collected 11 gold awards, while Central/West schools took home five gold’s. A total of 241 awards were presented on the night, including 13 special awards.

5. Over all of Auckland, 70% of school aged students attend a Travelwise school. Broken down by sub-region, 83% of North schools, 78% of Central/West schools and 58% of South schools are Travelwise schools.

AUCKLAND TRANSPORT RE-TENDERING PUBLIC TRANSPORT CONTRACTS

6. Auckland Transport has begun a two-year-long process of seeking operators interested in tendering for Auckland’s rail, bus and ferry services, when current contracts expire.

7. Auckland Transport is conducting soundings across all three Public Transport modes at one time, even though their respective agreements expire at different times. It’s doing this because it is much more efficient to hold one event, rather than three, and it enables operators to consider tendering for more than one of the services. It also ensures that Auckland Transport’s processes are going forward together and potentially adding value to each other.

8. Re-tendering out contracts to a competitive market will ensure Auckland ratepayers receive the best value for money for public transport services.

9. This process is part of a wider Auckland Transport objective to enhance public transport operations in Auckland, as proposed in the Auckland’s Regional Public Transport Plan.

10. It is being planned to ensure that the transition between old and new agreements is seamless and the successful tenderers are able to start operations without affecting either customers or the service.

LAND TRANSPORT AMENDMENT BILL REPORT

11. Parliament's Transport and Industrial Relations Committee has reported back on the Land Transport Amendment Bill and recommended that it be passed with amendments proposed by the Committee. If passed into law as recommended, the changes will come into force on 1 December 2014.

12. The Land Transport Amendment Bill proposes a number of amendments to the Land Transport Act 1998, to address the problem of alcohol-impaired driving. The bill seeks to:

· lower the adult legal alcohol limits from 80 to 50 milligrams per 100 millilitres of blood, and from 400 to 250 micrograms per litre of breath;

· create an infringement regime for adult drivers who return an evidential breath test result in the range of 251 to 400 mcg per litre, with proposed penalties of an infringement fee of $200 and 50 demerit points (There would be no right to request a blood test in these circumstances.)

· set a higher infringement fee of $500 plus 50 demerit points, plus the costs of the blood test, for adult drivers who fail or refuse to undergo the breath test, and whose blood test results are in the infringement range (51 to 80 mg per 100 ml), and

· address a loophole in the Act regarding drivers who cannot give blood samples for medical or physical reasons, by allowing prosecution of a driver for refusing to permit a blood specimen to be taken on a subsequent occasion, if a required blood specimen again cannot be taken for physical or medical reasons.

RESPONSES AND PROGRESS REPORTS

CORBAN AVENUE TRAFFIC CALMING REQUEST

13. The Local Board has requested Auckland Transport to investigate the number of cars using Corban Avenue and their speed to determine what measures are necessary to make the road safe for children to cross.

Response

14. Auckland Transport has investigated the community’s concerns about pedestrian safety on Corban Avenue, especially considering the high-risk nature of the pedestrians with two schools nearby.

15. Auckland Transport have undertaken pedestrian and traffic counts in both the morning and afternoon peak hours of a school day to assess the possibility of providing a pedestrian crossing facility on Corban Avenue. Auckland Transport are pleased to advise that the survey data found that the location near the Waitakere Seventh-Day Adventist (SDA) School and the community centre on Corban Avenue warrants a pedestrian refuge crossing or a kea crossing with a refuge island.

16. Auckland Transport have discussed the possibility of the kea crossing with the principals of the SDA School and Bruce McLaren Intermediate School but unfortunately both schools have confirmed that they do not have the staff and resources to patrol a kea crossing on Corban Avenue.

17. Provision of a pedestrian refuge island will enhance pedestrian safety on Corban Avenue by providing a safe waiting space for pedestrians including school children who want to cross Corban Avenue. It will also act as a speed calming measure near the SDA School and the Council Community Centre.

18. Therefore, with a goal of installing a pedestrian refuge island Auckland Transport has included it on their possible projects list. This list goes through an annual reprioritisation process to determine which projects would have the biggest impact on safety and operation, before being added to their programme for delivery within each financial year. There are number of other projects waiting to be prioritised, therefore AT are unable to provide a time frame of when they would expect this project to be prioritised or installed.

TE ATATU CORRIDOR IMPROVEMENT PROJECT – JULY 2014

19. Auckland Council Property Limited (ACPL) is undertaking the acquisition phase of the Te Atatu Corridor Improvement Project.

20. At this stage ACPL has been working on this project for over two years and reports that:

· 104 property interests have been secured with an owner signed agreement and 102 interests have now settled.

· 2 properties belong to 1 party for whom notices under the Public Works Act 1981 cannot be served, due to the land already being held for a public work. Verbal agreement has been reached, to a stage where agreements signed on behalf of Auckland Council have been provided to the other party for their signing, and receipt of a signed agreement is considered imminent.

21. Of the remaining property interests:

· 4 property interests have applications for action pursuant to Section 26 of the Public Works Act (proclamation) and negotiations continue, for the possibility of acquiring these by agreement.

· 1 property interest is subject to a Section 23 objection (to the Environment Court). A draft settlement agreement, to enable the withdrawal of the objection, has been drafted, verbally agreed by the other party, and has been presented to the other party’s lawyer for signing..

DANGEROUS OBSTRUCTION ON RAILSIDE AVENUE FOOTPATH – SAFETY ISSUE

22. The Local Board have request Auckland Transport to look at the location of the utility black box that is obstructing passengers to board their bus.

Update

23. Auckland Transport is working with the Utility Company responsible for this. Once a solution has been agreed on between parties the Local board will be advised.

PARKING RESTRICTIONS ON SOUTH KENSINGTON ROAD, HENDERSON

24. Auckland Transport have a proposal to install No Stopping At All Times (NSAAT) parking restrictions on South Kensington Road between San Marino Drive (T intersection) and No. 29, South Kensington Road, Henderson as shown on the attached diagram.

25. There were a number of complaints from residents over the last 2-3 years regarding access issues caused by parked vehicles on this section of South Kensington Road. The road is 5.7m wide and therefore when vehicles are parked on both sides of the road the available space is not desirable for other vehicles including emergency vehicles and rubbish trucks to drive in between.

26. It was noted (during site visits & through consultation feedback) that the access issue currently occurs only on the section where the NSAAT restrictions are proposed. However, the street will be reviewed after the restrictions are implemented to see whether or not to extend the restrictions for the whole road.

Local Board Response

27. The Local Board Transport Portfolio Leads were consulted on the proposal and supported the proposal.

215 SWANSON ROAD BUS STOP: LOCAL BOARD CONSULTATION

What are the proposed changes?

28. Auckland Transport (AT) acknowledges there used to be a bus stop outside 221 Swanson Road in the past. However, at some point the bus stop markings and sign were removed, it is unclear when this occurred. This issue was investigated by AT and it was determined that the location outside 221 Swanson Road was no longer an appropriate place for the bus stop given the busy turning movements from the adjacent petrol station and intersection. Hence after careful consideration of alternative locations it was found that 215 Swanson Road was the most suitable location for the new bus stop.

Why is Auckland Transport installing a new bus stop/ relocating the existing bus stop?

29. The area outside 215 Swanson Road has been chosen as the specific location for the bus stop because the following issues with the current location (221 Swanson Road):

30. Currently, the bus stop is just past an exit to a busy service station and where two lanes of traffic merge. Also, there is a right hand turn into Mihini Road opposite the stop which is an industrial area which a number of large trucks turn into. Retaining the bus stop opposite this intersection could therefore create a pinch point. Relocating the bus stop to outside 215 Swanson Road will overcome these issues.

What other issues have Auckland Transport considered when selecting this location?

31. Auckland Transport acknowledges that this proposal will result in loss of one on-street parking space after the extension of broken yellow lines 9m up from the head of the new bus stop. The extension of these yellow broken lines on either side of bus stop is necessary to ensure that the bus can safely enter and exit the bus stop.

32. As the Road Controlling Authority, Auckland Transport controls the road reserve which is the entire corridor between property boundaries (e.g. footpaths, berms, and road). When determining how to utilise this space, Auckland Transport gives priority to safety, pedestrian facilities, bus stops, bus lanes, loading zones, traffic flow and cycle lanes over other uses. On-street parking is only permitted when there is not an activity of greater priority that requires use of the space. As such the establishment of the bus stop takes priority over the use of this space for parking.

33. The proposed bus stop is close to the intersection of Frank Evans Place. However, the bus stop has been positioned to ensure that when there is a bus parked at the stop, vehicles on this side street will be able to clearly see approaching traffic.

When will the proposed changes be implemented?

34. These changes are planned to be implemented within the second half of 2014.

Local Board Response

35. The Local Board Transport Portfolio Leads were consulted on the proposal and supported the proposal.

BARRYS ROAD HEAVY COMMERCIAL VECHILE BAN

36. Barrys Road is a residential road near the industrial area known as Spam Farm. Several bus routes run along Barrys Road. In addition to this, a large number of heavy vehicles use Barrys Road. According to survey data there is a 5 day average of 13.7% HCV’s in the eastbound direction and 11.2% in the westbound direction, which is unusually high for a residential road. There is an arterial road which runs parallel to Barrys Road called Hepburn Road, and Auckland Transport wants to encourage heavy vehicles to use this route instead.

37. Barrys Road is also traffic calmed using modified watts profile speed humps, spaced approximately 110m apart. These were installed in 2010 as part of the safety around schools programme of work as part of measures designed to improve safety and encourage more people to walk to Gleneden Primary School (located on Barrys Road).

38. It is worth noting that Gleneden Road which links Barrys Road to Te Atatu Road also has speed humps, and these have been in place for at least a decade.

39. Auckland Transport has received complaints from a few residents on Barrys Road relating to noise and vibrations caused by heavy vehicles traversing the speed humps.

40. Hepburn Road has many features that make it preferable and safer for heavy vehicles to use over Barrys Road. Firstly, there is no traffic calming on Hepburn Road. Secondly, the road carriageway is wider (9.6m versus 7.3m) allowing more room for safer carriage of heavy vehicles. There is also less road curvature on Hepburn Road and therefore the road is better geometrically designed to carry heavy vehicles. Further, the intersection between Hepburn Road and Great North Road is signalised which provides good access onto the arterial network.

41. There is some difficulty in asking heavy vehicles not to use Barrys Road, as Barrys Road is also a bus route. However, buses differ from other heavy vehicles because they have pneumatic suspension, which does not bounce and generate noise as severely as steel spring suspension, and AT find that bus drivers traverse the speed humps at lower speeds compared to heavy commercial vehicles and less noise is generated as a result.

42. To date, the following have been done to discourage HCV thoroughfare; Advisory letters sent to businesses in Span Farm; Installation of an advisory ‘use alternate route’ sign at the northern end of Barrys Road. Communication with individual drivers/companies undertaken by National Road Carriers.

43. As these treatments were advisory and not legally enforced, they may not have resulted in the desired outcome. Therefore, AT would like to proceed with a legal restriction.

44. AT will be working with their legal team to address the challenges with banning selective heavy vehicles using this route.

Local Board Response

45. The Local Board Transport Portfolio Leads were consulted on the proposal and supported the proposal.

FLANSHAW ROAD CYCLING REQUEST

46. The Local Board Portfolio Lead has requested Auckland Transport to look at concerns from the local school requesting a better cycleway facility.

Update

47. Auckland Transport Community Transport team is talking with the school to work through their issues. An update will be given once the meeting has occurred.

PEDESTRIAN CROSSING REQUEST -TE ATATU ROAD AND GLORIA ROAD SHOPS.

48. The Local Board has requested Auckland Transport to consider installing a Pedestrian Cross at Te Atatu and Gloria Road shops to able access to Rutherford Primary School.

Update

49. Auckland Transport has visited the site and undertaken an initial review of the issue raised. Further detailed investigation now needs to be undertaken to ensure a comprehensive review of this issue. This investigation has been prioritised and programmed for review, with an expected completion date of late October 2014 following which AT will be able to provide the outcome and recommendations of their assessment.

REMOVAL OF “PEDESTRIAN GIVE WAY TO TRAFFIC” SIGNS ON GT NORTH ROAD

50. The Local Board Portfolio Lead has requested the removal of “Pedestrian give way to Traffic” signs from GT North Road.

Response

51. Removal of “Pedestrian give way to Traffic” signs at the speed tables does not mean that the pedestrians have the right of way at those locations. Motorists yet have the right of way since they are not controlled pedestrian crossings such as signalised crossings or zebra crossings. The signs have been there for sometime now and, they are removed, some pedestrians could be confused not understanding whether or not they have the not the right of way. This will lead to potential pedestrian crashes. As mentioned in an earlier response, controlled pedestrian crossing facilities within 100m close proximity can result in a reduction in driver compliance with them and can lead to more serious safety concerns for pedestrians.

STEVIES LANE SIGNAGE

52. A request from the Local Board to look at the signage on Stevies Lane and installing a 10km speed sign as there is always a problem with vehicles trying to access the Lane from the wrong direction as the directional signage is not very clear.

Update

53. Auckland Transport is investigating this request and will report back to the Local Board once completed.

ISSUES PENDING
Subject Name	Description	Date Requested	Request Due Date
Antisocial Use Of Cars And Future Planning Mihini Road, Ranui	Auckland Transport is processing a Bylaw “Car Curfew” which will assist the police to undertake enforcement in the commercial areas to mitigate the antisocial use of cars.		Pending approval process

LOCAL BOARD TRANSPORT FUND APPLICATIONS
Subject Name	Request from the Local Board
Waitemata Drive walk/cycleway connection	To join Waitemata Drive to Waitemata Drive West. Walking/cycling path connection via a bridge from Waitemata Drive to Waitemata Drive West across Urlich Esplanade Reserve. Area is designated as road corridor.	Being assessed by Auckland Transport. Will report back to the Local Board in September 2014
Footpath work to stop blocking entrance to historic “depot” building outside Corban Estate	The footpath on Great North Road outside the depot is raised such that the door to the historic depot building cannot be opened. Would like a solution so that the interior of the building can be properly and permanently accessed.	Being assessed by Auckland Transport. Will report back to the Local Board in September 2014
Wadier Place footpath improvements/widening and pedestrian crossing	To make the footpath wide enough for mobility scooters and safer for people to walk. Footpath is too narrow in places – car bays take up all the room. A pedestrian crossing across Wadier place outside the back gate of Waitakere Gardens has also been requested.	Being assessed by Auckland Transport. Will report back to the Local Board in September 2014
Glen Road Safety improvements	To improve the safety of the area in preparation for increased usage of Te Rangi Hiroa. Investigate and implement appropriate safety improvements e.g. speed platforms, signage, and pedestrian crossings. There’s a need to prepare for increased traffic and pedestrians once Te Rangi Hiroa developments are completed. Safety measures would help to both improve speed limit compliance and improve pedestrian access to the area.	Being assessed by Auckland Transport. Will report back to the Local Board in September 2014
Henderson Central shared space	Investigate creation of shared space - Great North Road between Railside and Edmonton Roads to make the town centre more attractive and amenable to pedestrians.	Being assessed by Auckland Transport. Will report back to the Local Board in September 2014
Henderson North Home and School Zone	Investigate and cost options for safety capital works starting with Rathgar Road and surrounding roads off Rathgar Road.	Being assessed by Auckland Transport. Will report back to the Local Board in September 2014
Pedestrian Safe Havens Gloria Avenue and Taikata Road	To increase pedestrian safety. Provide safe havens at difficult places for crossing these two roads	Being assessed by Auckland Transport. Will report back to the Local Board in September 2014
Main access way to Corban Estate from Henderson Valley Road	Investigate creating walking/cycling path into Corban Estate through Opanuku Reserve from Henderson Valley Road. Would involve a bridge. To improve visibility of connection from Henderson CBD to Corban Estate.	Being assessed by Auckland Transport. Will report back to the Local Board in September 2014

WORKSHOPS WITH THE LOCAL BOARD
Subject Name	Workshop Date	Description
Bus Shelter Art Work	3 July 2014	Auckland Transport presented the estimated costings of the bus shelter film Art work to the Local Board and requested the Local Board to indicate what sort of Art work the Local Board would want to proceed with on Auckland Transport bus shelters in the Henderson/Massey Local Board area.
Glen Road	3 July 2014	Auckland Transport presented the road safety improvements that are being proposed for Glen Road to the Local Board.
Waitamata Drive link	3 July 2014	Auckland Transport talked through with the Local Board on the process that will need to take place into the Local Board request for a link from Waitamata Drive to Waitamata Drive West.

ISSUES CLOSED
Subject Name	Description	Subject Requested Date	Subject Closed Date
Proposed NSAAT Parking Restrictions Buscomb Avenue	The Local Board Transport Portfolio Leads were consulted on the proposal and supported the proposal.	June 2014	July 2014
Gareja Road & Henderson Valley Road Intersection	The Local Board Transport Portfolio Leads were consulted on the proposal and supported the proposal.	June 2014	July 2014
Henderson Valley Road / Keeling Road & Woodruff Road	The Local Board Transport Portfolio Leads were consulted on the proposal and supported the proposal.	June 2014	July 2014
Henderson Creek Bike And Walkway	Auckland Transport’s on-going campaigns will continue to get the message out to “Share with Care” on the shared pathways. Attached is the signage that Auckland Transport currently uses, and a number of these corflute signs will be installed along Henderson Creek and the Twin Streams pathways as fixed signs	June 2014	July 2014
Garelja Road And Henderson Valley Road – Traffic Signals Request	Auckland Transport need to ensure traffic and pedestrian safety are not negatively impacted by the implementation of any changes to road design. The assessment has shown that the intersection of Garelja Road and Henderson Valley Road does not meet the warrant for traffic signals and cannot therefore be prioritised for signalisation. Also the survey has shown that pedestrian numbers at this location are insufficient to justify the installation of a pedestrian crossing at this stage.	April 2014	July 2014

Attachments

No.	Title	Page
a View	Auckland Transport report attachment	23

Signatories

Authors

Owena Schuster, Elected Member Relationship Manager (West), Auckland Transport)

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

07 August 2014

Local board role in alcohol licence applications

File No.: CP2014/15524

Purpose

1. The purpose of this report is to seek local board feedback on the role local boards could play in alcohol licence applications, a process that was established by the Sale and Supply of Alcohol Act 2012.

Executive summary

2. The Sale and Supply of Alcohol Act 2012 (the Alcohol Act) establishes processes for alcohol licence applications. Some local boards wish to have input into the application process, due to concerns about alcohol-related harm within some Auckland communities.

3. To inform the discussion about the role of local boards in alcohol licence applications, Local Board Services has drafted an issues paper for consideration by local boards. Local boards’ formal feedback is being sought on this issue. This formal feedback will inform a report to the governing body on this issue. The report will seek the governing body’s decision on the preferred option for local boards to provide input into alcohol licence applications.

Recommendation/s

That the Henderson-Massey Local Board:

a) Provides the following feedback on the role of local board on alcohol licence applications as initially workshopped on Tuesday 15 July 2014:

i) The Henderson-Massey Local Board wants the ability to provide their views to the District Licensing Committee (DLC) by way of a Local Board Report AND that this report had to be taken into account by the District Licensing Committees when reaching their decision. This could be achieved by including in the LAP the requirement for any Local Board Report to be taken into account by the DLC in reaching a decision. The Board would expect Local Boards would only prepare report on license applications that are of concern to them, not all applications.

ii) The Henderson-Massey local board does not want the power to object to licences.

iii) Communities would need expert input to help them complete objections to licence applications as the applicants often have skilled legal teams.

iv) The Board is concerned that there is no compulsion in the LAP to take local board opinions and evidence into account, which renders the board potentially ineffective in representing the views of the community, if the DLC chooses to ignore the local board opinion and evidence. There also needs to be provision in the LAP for the DLC to explain why they ignored local board opinion and evidence in cases where they have done this.

Comments

4. The Alcohol Act establishes processes for alcohol licence applications.

5. The governing body has a number of roles under the Alcohol Act.

· It sets a local alcohol policy for the region, with input from local boards. This establishes the overall policy framework, covering matters such as location of licenced premises and maximum trading hours. The governing body has developed a draft local alcohol policy for public consultation.

· It establishes District Licensing Committees (DLCs), which have responsibility for all uncontested and contested licensing applications.

· It has the statutory power to object to licence applications (although it is unlikely that the governing body would exercise this power).

6. Local boards provide input into the development by the governing body of the local alcohol policy. Local board members can also be appointed to sit on DLCs. Under current Auckland Council policy, they cannot hear applications relating to their local board area. Local boards do not currently have the power to object to licence applications

7. Local boards have standing under the Alcohol Act to object to licence applications, as a local board can be expected to have a greater interest in the issue than the public generally. However, in order to exercise this, the governing body must first allocate or delegate the power to object to local boards.

8. Given the role of local boards as advocates for their communities and the strategic importance placed on managing alcohol related harm by a number of them, it is reasonable to expect that at least some local boards will wish to express a view on alcohol licence applications.

9. To inform the discussion about the role of local boards in alcohol licence applications, Local Board Services has drafted an issues paper which is attached at Attachment A. The issues paper sets out the role the governing body and local boards currently have under the Alcohol Act, the process for licence applications under the Alcohol Act and options for local board involvement in these.

10. Feedback from local boards is being sought on the preferred option for local boards to provide input into alcohol licence applications. This formal feedback will inform a report to the governing body on this issue. The report will seek the governing body’s decision on the preferred option for local boards to provide input into alcohol licence applications. All formal local board feedback will be compiled into a report and included as an appendix to the governing body report.

Consideration

Local board views and implications

11. Local board views are being sought via this report. An outcome of this process could see local boards playing a different role in alcohol licence applications to what they presently do.

Maori impact statement

12. Māori are likely to be interested in and impacted by DLC decisions on alcohol licence applications. This is an issue for the DLCs when considering alcohol licence applications.

Implementation

13. Local board feedback will be analysed and will inform a report to the governing body. This report will seek a decision from the governing body on their preferred role of local boards in alcohol licence applications.

Attachments

No.	Title	Page
a View	Local board role in alcohol licence applications – issues and options	31

Signatories

Authors

Christine Gulik – Policy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

07 August 2014

Local Board Role in Alcohol Licence Applications – Issues and Options

Introduction

The Sale and Supply of Alcohol Act 2012 (the Alcohol Act) establishes processes for alcohol licence applications. Some local boards wish to have input into the application process, due to concerns about alcohol-related harm within some Auckland communities. This issues paper considers the options available for local board input for discussion.

Roles of the governing body and local boards

The governing body has a number of roles under the Alcohol Act.

· It establishes District Licensing Committees, which have responsibility for all uncontested and contested licensing applications.

· It has the statutory power to object to licence applications (although it is unlikely that the governing body would exercise this power).

Local boards provide input into the development by the governing body of the local alcohol policy. Local board members can also be appointed to sit on District Licensing Committees. Under current Auckland Council policy, they cannot hear applications relating to their local board area.

Local boards do not currently have the power to object to licence applications. Local boards receive their powers from the Local Government (Auckland Council) Act in three different ways:

· Statutory powers – these include providing input into governing body strategies and policies (such as the local alcohol policy), developing local board plans, and agreeing local board agreements with the governing body. The Auckland Council Act does not provide local boards with the statutory power to make objections on licence applications.

· Allocated powers – local boards are allocated non-regulatory decision-making powers for a wide range of local activities. This allocation is set out in the Long-term Plan. It does not include the power to make objections on licence applications.

· Delegated powers – the governing body can delegate powers to local boards. While it has done this for certain matters (such as swimming pool fencing), it has not delegated power to make objections on alcohol licence applications.

Local boards have standing under the Alcohol Act to object to licence applications, as a local board can be expected to have a greater interest in the issue than the public generally. However, in order to exercise this, the governing body must first allocate or delegate the power to object to local boards.

Local boards are in many ways the face of local government in their communities. They play an important role in understanding, representing and advocating for community priorities and preferences. This includes providing the “community voice” on social issues. While local boards cannot speak for all members of their communities, they have gained, through consultation on their local board plans, local board agreements, and other engagement activities, a good understanding of the significant community issues.

Concern about alcohol related harm is one such issue which has been raised in a number of local board areas, with harm minimisation a consistent strategic priority in a number of local board plans. This is in many ways consistent with the alcohol reforms, as reflected in the Alcohol Act. These reforms aim to improve New Zealand's drinking culture and reduce the harm caused by excessive drinking. In doing so, the Alcohol Act also seeks to increase the ability of communities to have a say on local alcohol licensing matters, as well as providing for local-level decision-making for licence applications, through District Licensing Committees.

Given the role of local boards as advocates for their communities and the strategic importance placed on managing alcohol related harm by a number of them, it is reasonable to expect that at least some local boards will wish to express a view on alcohol licence applications.

Licence application process

The applicant for a licence is required to attach notice of the application to a conspicuous place on or adjacent to the site to which the application relates and give public notice of the application. A person may object to the grant of a licence only if he or she has a greater interest in the application for it than the public generally. An objection must be in writing and filed with the licensing committee within 15 working days after the first publication of the public notice of the making of the application.

Once an application is made, an inspector makes inquiries and files a report with the District Licensing Committee. The police and medical officer of health for the area also file a report if either has any opposition to the application. Local board members receive a weekly list of applications for their local area, which is downloaded by democracy advisors from the Auckland Council intranet.

The District Licensing Committee determines whether a hearing will be convened. If there are any objections to the application, a public hearing is required unless the objection is considered vexatious or outside the scope of the Alcohol Act, the objector does not require a public hearing, or the application is withdrawn. If no objection is received, then the District Licensing Committee can consider the application based on the papers, without requiring a public meeting.

The Alcohol Act sets out the criteria to be considered by the District Licensing Committee when considering a licence application. Any objection to an application must also relate to these criteria, otherwise it will be outside the scope of the Alcohol Act. A copy of the relevant section is attached. As well as considering objections, a District Licensing Committee can seek views from other parties on a licence application (including local boards), if it is of the opinion that the information may assist it to deal with the application. The Alcohol Act also provides for an appeal process to the Alcohol Regulatory and Licensing Authority.

Options for local board involvement

1. Local board input into the development of the local alcohol policy

Local boards have had significant early engagement on the draft local alcohol policy and will now be providing formal feedback to the governing body. Policy development is a key governance role and sets the framework for subsequent operational decision-making. The local alcohol policy is the appropriate place to address the broader concerns about alcohol-related harm and put in place measures to manage the impact on specific communities, through for example, more stringent controls for specific areas. A well developed policy arguably avoids the need for political involvement in specific licence applications.

2. Local board views are provided to the District Licensing Committee

District Licensing Committees have broad powers to seek information on licence applications. A committee can receive a local board’s views on a licence application if it is of the opinion that the information may assist it to deal with the application. There is no statutory obligation on a District Licensing Committee to seek out or to receive and take into account local board views. However, there has been an openness on the part of District Licensing Committees to obtain local board views.

One way to achieve this is to attach local board views on particular licence applications to the inspector’s report to the District Licensing Committee. This is similar to the resource consent application process, where any local board views are appended to the officer’s report. It is then up to the District Licensing Committee to determine whether it takes into account the local board views and the weight given to it. This approach can lead to a situation where an inspector’s report attaches a contrary local board view, but it does provide an avenue for local boards to express a view on particular licence applications without the requirement for a specific allocated or delegated power from the governing body.

3. Local board are either allocated or delegated the power to object

The governing body could either allocate or delegate to local boards the power to object to licence applications. While an express power contained in the allocation provides clarity and certainty to local boards and their communities, it is time consuming and requires the use of the special consultative procedure. The allocation is reviewed as part of the long-term plan, meaning that local boards would not receive this power until 1 July 2015. Alternatively, the governing body could delegate the power to object to licence applications to local boards. A delegation can be put in place at any time by governing body resolution, but it can also be revoked at any time.

The resourcing implications for the Auckland Council organisation is an important consideration when weighing up the pros and cons of providing local boards with the power to object to licence applications. From 18 December 2013, there have been over 3,800 licence applications across the Auckland region and 26 hearings. Of these licence applications, 119 were for off-licences, 387 for on-licences, and 1158 for special licences (with most of the remainder relating to managers certificates). During this period only three local boards have sought to object to licence applications under the Alcohol Act (representing five objections in total). While this small number of objections is unlikely to pose any significant resourcing issues for the organisation, this would change if there was a major increase in local board objections. Local boards will need to be resourced to prepare objections with appropriate supporting evidence. Local board members will also need to prepare for and attend hearings. Depending on the number of local board objections, this could require considerable officer and local board member time.

Another issue is the reputational implication for council if a local board inappropriately objects to licence applications. This is likely to be an issue if a local board decides, as a matter of principle, to object to all licence applications, without appropriate evidence to demonstrate that the objection falls within the scope of matters that can be raised under the Alcohol Act. Reputational issues also arise if local boards seek to appeal a decision by the District Licensing Committee, as effectively one arm of Auckland Council (the local board) is objecting to decisions made by another arm of Auckland Council (the District Licensing Committee).

The Alcohol Act establishes a new regime, which is in its early stages of development in Auckland. The local alcohol policy is not yet in place and the District Licensing Committee structure will be reviewed after its first year of operation. If local boards were to be given the power to object to licensing applications, a delegation may be the better short-term option as it enables the implications to be tested alongside the monitoring and review of the District Licensing Committee structure. A longer term approach can then be considered within the broader context of the alcohol management regime. Issues associated with appeal rights could also be considered at that time.

4. Local boards supporting community involvement in licensing process

The Alcohol Act seeks to bring communities closer to decision-making around alcohol licensing. The licensing processes need to be accessible to communities. Currently there is little support available to empower communities to take an interest or participate in the process. Further work is needed to make it easier for the community to access information and receive advice and support on alcohol licence applications. Local boards could focus on supporting and building the capability of community groups to object to licence applications, where appropriate, and to present to District Licensing Committees at hearings. This can be done alongside any of the options raised above for local board involvement in the licensing process.

Sale and Supply of Alcohol Act 2012

Section 105 - Criteria for issue of licences

(1) In deciding whether to issue a licence, the licensing authority or the licensing committee concerned must have regard to the following matters:

(a) the object of this Act:

(b) the suitability of the applicant:

(d) the days on which and the hours during which the applicant proposes to sell alcohol:

(e) the design and layout of any proposed premises:

(f) whether the applicant is engaged in, or proposes on the premises to engage in, the sale of goods other than alcohol, low-alcohol refreshments, non-alcoholic refreshments, and food, and if so, which goods:

(g) whether the applicant is engaged in, or proposes on the premises to engage in, the provision of services other than those directly related to the sale of alcohol, low-alcohol refreshments, non-alcoholic refreshments, and food, and if so, which services:

(h) whether (in its opinion) the amenity and good order of the locality would be likely to be reduced, to more than a minor extent, by the effects of the issue of the licence:

(i) whether (in its opinion) the amenity and good order of the locality are already so badly affected by the effects of the issue of existing licences that—

(i) they would be unlikely to be reduced further (or would be likely to be reduced further to only a minor extent) by the effects of the issue of the licence; but

(ii) it is nevertheless desirable not to issue any further licences:

(j) whether the applicant has appropriate systems, staff, and training to comply with the law:

(k) any matters dealt with in any report from the Police, an inspector, or a Medical Officer of Health made under section 103.

(2) The authority or committee must not take into account any prejudicial effect that the issue of the licence may have on the business conducted pursuant to any other licence.

Chairperson	Vanessa Neeson, JP
Deputy Chairperson	Shane Henderson
Members	Brenda Brady, JP
	Peter Chan, JP
	Warren Flaunty, QSM
	Will Flavell
	Tracy Kirkley
	Luke Wilson