Agenda of Henderson-Massey Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are the declared interests as at 7 August 2014.

BOARD MEMBER	ORGANISATION	POSITION
Vanessa Neeson, JP (Chairman)	Ranui Sector Trial	Chair
Shane Henderson (Deputy Chairman)	Waitakere Community Law Service Ranui Action Project	Employee Co-Chairman
Brenda Brady, JP	Keep Waitakere Beautiful Safer West Community Trust Sunnyvale Residents & Ratepayers Society Inc. West Auckland Historical Society District Licensing Committee	Trustee Trustee Member Member Member
Peter Chan, JP	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Ass. NZ-China Business Ass. Auckland Chinese Environment Protection Association (ACEPA)	Member Member Member Member Advisor
Warren Flaunty, QSM	Westgate Pharmacy West Auckland Hospice NorSGA Properties Westgate Pharmacy Ltd The Trusts Community Foundation Ltd Rodney Local Board Waitemata District Health Board Waitakere Licensing Trust Massey Matters Inc. Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Ass.	Contractor Trustee Director Director Director Elected Member Elected Member Elected Member Member Member Member
Will Flavell	Rutherford College	Employee
Tracy Kirkley	District Licensing Committee Heart of Te Atatu South	Member Member
Luke Wilson	NZ Police - Massey Community Constable D.A.R.E. West	Employee Member

4 Confirmation of Minutes

That the Henderson-Massey Local Board:

a) Confirms the minutes of its meeting, held on Thursday, 7 August 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

That the Henderson-Massey Local Board:

a) Congratulates the Auckland youth wheelchair basketball team for winning the 2014 national championship at the junior disability games.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Item withdrawn

9 Item withdrawn

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Henderson-Massey Local Board

21 August 2014

Henderson Urbanesia Festival Village

File No.: CP2014/17209

Purpose

1. To provide information on the Southside Arts Festival, specifically the Urbanesia festival village hub model being trialled in 2014 at Henderson, so that the Henderson-Massey Local Board can make an informed decision about funding two key areas for a special whānau day on Sunday November 23 2014: an outdoor stage structure at the Henderson festival village at Corban Estate Arts Centre; and town centre performances along Great North Road.

Executive summary

2. The vision for the Southside Arts Festival in 2014 is to use festival village hubs to deliver events that are relevant to communities across Auckland, in four key town centres. The villages are organised together with the name Urbanesia.

3. The festival village hubs are an innovative way to move arts and culture activity around the region and showcase local talent. They are designed around ‘hub facilities’ to leverage existing infrastructure and audiences, connecting directly to communities and audiences. ‘Pop up’ festival villages will be hosted in succession across Auckland under the name Urbanesia. The four key festival villages for 2014 are Ōtara, Māngere, Henderson and Takapuna.

4. Events within Urbanesia festival villages will be primarily focussed around Māori and Pasifika contemporary arts. The programme will deliver community engagement, participation and exchange and connection, especially for youth to create future pathways in creative industries. This focus on urban contemporary art experiences in four key town centres across Auckland differentiates Urbanesia from the annual Pasifika festival at Western Springs.

5. The emphasis for 2014 is to establish a sustainable, manageable, innovative festival that operates regionally, but connects locally with communities across Auckland. Connecting locally means resources will be prioritised to gain audience and geographic reach and will also provide opportunities to work closely with local boards.

6. Whānau day on Sunday November 23 will be focused on families enjoying live performances at the outdoor stage structure at the Henderson festival village and town-centre performances.

Recommendation/s

That the Henderson-Massey Local Board:

a) Endorses the location of an Urbanesia festival village hub in Henderson from 23-26 November during the Southside Arts Festival.

b) Provide $20,000 towards the Urbanesia Henderson village hub whānau day on Sunday 23 November at two locations: Corban Estate Arts Centre, to assist with set up and management of an outdoor stage, procurement of performers and a temporary green room; and at Henderson Town Centre, with performances along Great North Road.

Comments

7. Southside Arts Festival 2014 is an annual celebration, with a strong youth focus, of the significant role Māori and Pasifika art and culture plays in Auckland's unique identity. The festival started in 2008 as the Manukau Festival of Arts. The name Southside Arts Festival was adopted following council amalgamation in 2010. The festival includes visual arts, dance, theatre, literature, poetry and music.

8. Chapter three of the Auckland Plan sets out the strategic direction for arts and culture in Auckland: to “integrate arts and culture into everyday lives”. The plan also recognises that “Māori culture is core to what distinguishes us from other cities in the world. The cultures of our Pacific populations are also defining features”.

9. Council’s investment in Southside Arts Festival reflects the focus on Pasifika and Māori communities that is woven throughout the Auckland Plan including a key arts and culture priority - “encourage and support a range of community events and cultural festivals that reflects the diversity of cultures in Auckland”.

10. The vision for the Southside Arts Festival in 2014 is to use festival village hubs to deliver events that are relevant to communities across Auckland, in four key town centres. The villages are organised together with the name Urbanesia.

11. The name Urbanesia embraces two key concepts:

· urban - belong to a city

· nesia - derived from the Greek word for island, as in Polynesia or Micronesia.

12. The festival is an opportunity for audiences of all ages and backgrounds to experience the energy and vibrancy of Māori and Pasifika arts and culture.

13. The festival village hubs are an innovative way to move arts and culture activity around the region and showcase local talent. They are designed around ‘hub facilities’ to leverage existing infrastructure and audiences, connecting directly to communities and audiences. ‘Pop up’ festival villages will be hosted in succession across Auckland under the name Urbanesia. The four key festival villages for 2014 are Ōtara, Māngere, Henderson and Takapuna.

14. Events within Urbanesia festival villages will be primarily focussed around Māori and Pasifika contemporary arts. The programme will deliver community engagement, participation and exchange and connection, especially for youth to create future pathways in creative industries. This focus on urban contemporary experiences across four key town centres differentiates Urbanesia from the annual Pasifika festival at Western Springs.

15. The emphasis for 2014 is to establish a sustainable, manageable, innovative festival that operates regionally, but connects locally with communities across Auckland. Connecting locally means resources will be prioritised to gain audience and geographic reach and will also provide opportunities to work closely with local boards.

16. Procurement of touring artists for the Urbanesia festival village hubs is underway. Four key touring projects are programmed for Henderson. In addition, staff have procured six professional events, and called for expressions of interest for community-led activity. Overall, thirteen applications were received, and five community groups are expected to perform on the Henderson stage.

17. The festival village stages are an important scene-setter to welcome the Southside Arts Festival into the specific local context in Henderson.

18. Whānau day on Sunday November 23 will consist of performances activated along Great North Road, running from Catherine Plaza to Corban Estate Arts Centre. People will be led by the Pacifica Arts Centre storytelling artists weaving through the street where performances will take place at different points. Festival collateral will be placed along Great North Road from the town centre to Corban Estate Arts Centre.

19. Whānau day will continue at Corban Estate Arts Centre where performances will take place on a community stage with workshops activated at different spaces. Shed Two will have an art installation work and local youth group, 3D Youth Arts, will be performing in Shed One.

Consideration

Local board views and implications

20. Staff work with individual local boards throughout the year to identify local arts and culture programming that aligns to local board priorities. Local boards can contribute financially to local events as part of regional festivals. “Matariki on the Move”, which is part of the Matariki 2014 festival, is a successful example of this style of programmed arts and culture activity. The festival village hubs are an innovative way to move arts and culture activity around the region as well as showcase local talent.

21. There is generally strong support for the Urbanesia festival village hubs to establish a wider regional reach for the Southside Arts Festival. The village hubs have been planned without compromising the two signature events of the Festival: Cult Couture and the Southside Gig.

22. The Urbanesia festival village hubs are designed to ‘pop up’ around ‘hub facilities’ to leverage existing art infrastructure and audiences, connecting directly and meaningfully to communities and audiences. They will supplement and enhance existing programming.

Maori impact statement

23. Urbanesia delivers Māori outcomes and contributes to council meeting its statutory obligations under the Treaty of Waitangi through the procurement of Māori arts and culture practitioners.

24. Urbanesia acknowledges and recognises tāngata whenua of Aotearoa and their shared whakapapa with Pasifika peoples. Māori are an intrinsic part of Urbanesia and its kaupapa. The festival as a whole celebrates indigenaiety.

Implementation

25. The festival programme for Southside Arts Festival is due for publication in late August. The programme launch is expected to be held on Wednesday 17 September 2014. The key driver for decision making is to be able to include the Henderson village in the published festival programme in print and online.

26. Arts and Culture staff will manage the set up and management of the outdoor stages and town ship activations including temporary green rooms, management of performers, obtaining permits and traffic management as required.

27. It is expected that local board attribution will be incorporated into the delivery plan for the project in discussion with the board.

Attachments

No.	Title	Page
a View	Attachment A - Southside Arts Festival 2014 Urbanesia Villages Henderson	13

Signatories

Authors

Holly Nicholson - PA/Business Coordinator

Authorisers

Kevin Marriott - Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

21 August 2014

Local Event Support Fund - Round 1 2014/2015

File No.: CP2014/14604

Purpose

1. To present a summary of applications received in round one of the local event support fund for 2014/2015 for the Henderson-Massey Local Board.

Executive summary

2. A contestable local events support fund of $319,725.00, is available to the Henderson-Massey Local Board for distribution over two funding rounds in the 2014/2015 financial year.

3. The local board, as part of the annual work programme plan, have identified a number of events which they wish to have delivered by the regional events delivery team, which are to be funded through the discretionary local event fund.

4. In the 2013/2014 financial year, the local board identified a number of events which they wished to support with multi-year funding agreements through the discretionary local event fund.

5. In 2014/2015 the local board’s event funding has been collapsed into one line. In order to give effect to the wishes of the board, identified above, funding needs to be transferred from the contestable local event support fund line to the discretionary local event fund line.

6. For round one, 30 applications totalling $341,858.41 have been received and reviewed at a workshop with the local board on 8 July 2014.

Recommendation/s

That the Henderson-Massey Local Board:

a) Agrees to transfer $164,010.00 from the contestable local events support fund to the discretionary local events fund to deliver the agreed local board delivered events programme for 2014/2015 and the previously agreed multi-year funded events, which form part of the Community Development Arts and Culture work programme plan for 2014/2015.

b) Agrees to fund, or not fund, the round one 2014/2015 contestable local event support fund applications as follows:

Applicant	Event	Date	Amount Requested	Funding Allocated
Interacting Trust	InterAct 2014	22/10/14 – 24/10/14	$12,050.00	$5,000.00
Waitakere Brass Band	Waitakere Auckland Brass 2014 Concert Series	26/10/14 – 16/11/14	$3,594.00	$1,500.00
Condor Rugby Football Club	BNZ Condor Sevens	28/11/14 – 30/11/14	$5,000.00	$2,000.00
Waitakere Festival Limited	Waitakere Festival 2014	2/11/14	$8,000.00	$8,000.00
The New Zealand Ukulele Trust	2014 NZ Ukulele Festival	29/11/14	$20,000.00	$7,500.00
Auckland Highland Games Association Inc.	Auckland Highland Games	22/11/14	$3,500.00	$0
Massey Community House Society	Christmas in the Park	12/12/14	$12,000.00	$7,500.00
Massey Athletic Club Inc.	Club Physical Whenuapai Half Marathon	29/3/15	$18,000.00	$2,185.00
Sri Guru Harkrishan Sahib Charitable Trust	Diwali (Festival of Light) & Bandi Choir Divas Celebration	23/10/14	$7,500.00	$0
NZ Women Limited	Elvis in the Gardens	1/3/15	$1,000.00	$0
MPHS Community Trust	Fridays@Hubwest	17/10/14	$7,010.79	$5,000.00
Lowdown	Heroes Out West	15/2/15	$6,500.00	$0
Getin2Life Youth Development Trust	In2it Summer Series	1/10/14 – 30/4/15	$7,980.00	$3,000.00
Sport Waitakere Trust	Iwi of Origin	8/11/14	$2,500.00	$1,500.00
Greater Auckland Netball Limited	Northern Mystics	28/2/15 – 30/6/15	$70,000.00	$10,000.00
Auckland Refugee Community Coalition and the Auckland Regional Migrant Services	Opening Windows ; Intercultural Sharing of Skills	1/10/14 – 31/3/15	$2,000.00	$1,000.00
Heather Steadman	Our Amazing Place Treasure Hunt – Te Atatu Peninsula	1/11/14	$1,705.50	$1,000.00
Pacific Islands Dance Fono (T/A Pacific Dance New Zealand)	Pacific Dance Choreographic Lab Showing 2014	1/11/14	$11,673.00	$5,000.00
Ola Trust	Pacific in the Park	28/11/14	$30,000.00	$0
Sport Waitakere	Interschool Skate, Scooter & BMX Competition	7/3/15 – 28/3/15	$3,000.00	$1,000.00
Sport Waitakere	Walking Festival	1/3/15 – 30/3/15	$1,860.00	$750.00
Love to Live NZ	Te Atatu Peninsula Community Fun Day	28/2/15	$12,000.00	$5,000.00
Te Atatu Rugby League Football Club	Te Atatu Rugby League Football Club 60^th Jubilee		$3,000.00	$1,000.00
The Cantonese Opera Society of New Zealand	The Moon Festival	6/9/14	$16,581.00	$0
Auckland Bowls Inc.	The Trusts New Zealand Open	13-21/11/14	$10,000.00	$5,000.00
Violence Free Waitakere	Toddler Day Out	7/3/15	$15,000.00	$15,000.00
Massey Community House Society Inc.	Triangle Park Community Gardens Art Project & Open Day	18/10/14	$7,704.12	$0
WESTY Trust	Waitakere City Charity 11km & Half Marathon	19/10/14	$7,700.00	$4,000.00
Waitakere Indian Association	Waitakere Diwali Festival	18/10/14	$30,000.00	$10,000.00
Auckland Kids Achievement Trust (T/A Foundation for Youth Development)	Westie Wednesday	1/10/14	$5,000.00	$2,500.00
TOTAL			$341,858.41	$104,435.00

c) To confirm previously agreed funding for multi-year events from the discretionary local event fund as follows:

Applicant	Event	Date	Funding Allocated
Rotary Club of Henderson	Westgate Christmas Parade	29/11/14	$5,000.00
Memories of Elvis Fan Club	Elvis in the Park	12/1/15	$3,000.00
Te Atatu Peninsula Parade Society Inc.	Te Atatu Peninsula Christmas Parade	6/12/14	$5,000.00

Comments

7. The local events support fund provides the opportunity for Henderson-Massey Local Board to work in partnership with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

8. The contestable local events support fund has two funding rounds, which close at specified times during the 2014/2015 financial year, as follows:

Round	Applications Close	Assessment	Decision Making
1	31 May 2014	June 2014	July/August 2014
2	31 October 2014	November 2014	December 2014/February 2015

9. The local board, as part of the annual work programme plan, have identified a number of events which they wish to have delivered by the regional events delivery team, which are to be funded through the discretionary local event fund.

10. In the 2013/2014 financial year, the local board identified a number of events which they wished to support with multi-year funding agreements through the discretionary local event fund.

11. In 2014/2015 the local board’s event funding has been collapsed into one line. In order to give effect to the wishes of the board funding needs to be transferred from the contestable local event support fund line to the discretionary local event fund line.

12. Round one of the 2014/2015 contestable local events fund received 30 applications. A summary of these is as follows:

Applicant	Event	Date	Amount Requested
Interacting Trust	InterAct 2014	22/10/14 – 24/10/14	$12,050.00
Waitakere Brass Band	Waitakere Auckland Brass 2014 Concert Series	26/10/14 – 16/11/14	$3,594.00
Condor Rugby Football Club	BNZ Condor Sevens	28/11/14 – 30/11/14	$5,000.00
Waitakere Festival Limited	Waitakere Festival 2014	2/11/14	$8,000.00
The New Zealand Ukulele Trust	2014 NZ Ukulele Festival	29/11/14	$20,000.00
Auckland Highland Games Association Inc.	Auckland Highland Games	22/11/14	$3,500.00
Massey Community House Society	Christmas in the Park	12/12/14	$12,000.00
Massey Athletic Club Inc.	Club Physical Whenuapi Half Marathon	29/3/15	$18,000.00
Sri Guru Harkrishan Sahib Charitable Trust	Diwali (Festival of Light) & Bandi Choir Divas Celebration	23/10/14	$7,500.00
NZ Women Limited	Elvis in the Gardens	1/3/15	$1,000.00
MPHS Community Trust	Fridays@Hubwest	17/10/14	$7,010.79
Lowdown	Heroes Out West	15/2/15	$6,500.00
Getin2Life Youth Development Trust	In2it Summer Series	1/10/14 – 30/4/15	$7,980.00
Sport Waitakere Trust	Iwi of Origin	8/11/14	$2,500.00
Greater Auckland Netball Limited	Northern Mystics	28/2/15 – 30/6/15	$70,000.00
Auckland Refugee Community Coalition & the Auckland Regional Migrant Services	Opening Windows ; Intercultural Sharing of Skills	1/10/14 – 31/3/15	$2,000.00
Heather Steadman	Our Amazing Place Treasure Hunt – Te Atatu Peninsula	1/11/14	$1,705.50
Pacific Islands Dance Fono (T/A Pacific Dance New Zealand)	Pacific Dance Choreographic Lab Showing 2014	1/11/14	$11,673.00
Ola Trust	Pacific in the Park	28/11/14	$30,000.00
Sport Waitakere	Interschool Skate, Scooter & BMX Competition	7/3/15 – 28/3/15	$3,000.00
Sport Waitakere	Walking Festival	1/3/15 – 30/3/15	$1,860.00
Love to Live NZ	Te Atatu Peninsula Community Fun Day	28/2/15	$12,000.00
Te Atatu Rugby League Football Club	Te Atatu Rugby League Football Club 60^th Jubilee	30/5 – 1/6/15	$3,000.00
The Cantonese Opera Society of New Zealand	The Moon Festival	6/9/14	$16,581.00
Violence Free Waitakere	Toddler Day Out	7/3/15	$15,000.00
Massey Community House Society Inc.	Triangle Park Community Gardens Art Project & Open Day	18/10/14	$7,704.12
Auckland Bowls Inc.	Trusts New Zealand Open	13/11/14 – 21/11/14	$10,000.00
WESTY Trust	Waitakere City Charity 11km & Half Marathon	19/10/14	$7,700.00
Waitakere Indian Association	Waitakere Diwali Festival	18/10/14	$30,000.00
Auckland Kids Achievement Trust (T/A Foundation for Youth Development)	Westie Wednesday	1/10/14	$5,000.00
TOTAL			$341,858.41

13. Local event support funding criteria guidelines for 2014/2015 have been established to assist applicants in understanding the focus of this fund and to guide decision-making. The applications have been assessed in accordance with the local event support fund guidelines.

14. The Henderson-Massey Local Board has the opportunity to refer applications to a more appropriate fund or to allocate funding from within its local event fund.

Consideration

15. Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Henderson-Massey Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

16. The Henderson-Massey Local Board seeks to engage with their diverse communities and provide for their social and cultural needs by supporting local community events that use open spaces with lots of activities while treasuring the environment.

17. The decisions sought within this report fall within the local board delegations.

18. The decisions sought do not invoke the Auckland Council Significance Policy.

Local board views and implications

19. A local board workshop was held on 8 July 2014 to consider the applications to the local event support fund round two. This report reflects the views of local board members expressed at the workshop.

Maori impact statement

20. This fund does not specifically target Maori groups, however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

Implementation

21. Once the Henderson-Massey Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

Attachments

There are no attachments for this report.

Signatories

Authors

Barbara Cade - Team Leader Events North/West

Deborah Lofley - PA to David Burt

Authorisers

Kevin Marriott – Acting Manager Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

21 August 2014

Road Naming Approval for Subdivision at 64 Simpson Road, Ranui

File No.: CP2014/16591

Purpose

1. This report seeks the approval of the Henderson-Massey Local Board for the road names for the new public roads servicing the greenfield subdivision currently being developed by Silver Cross Development.

Executive summary

2. Silver Cross Development has applied to Auckland Council to commence subdivision approval for the 32-allotment residential subdivision at 64 Simpson Road.

The proposed road names are:

· Shibata Rise, and;

· Eric Gifford Drive.

3. Shibata Rise derives from a city in Niigata, Japan and is chosen to reflect the cultural diversity of Auckland. Eric Gifford Drive is chosen to provide continuity in road name, linking with the proposed Eric Gifford Road to the north of the subject site.

The names are consistent with the legacy Waitakere City Council road-naming guidelines and the procedures and guidelines currently being developed for the naming of streets in an Auckland Council region wide context.

The names not duplicated elsewhere within the wider Auckland region.

Recommendation/s

That the Henderson-Massey Local Board:

a) Receives this report.

b) Supports the proposed road names for the subdivision at 64 Simpson Road, Ranui.

Comments

4. In May 2010, Auckland Council approved an application for a combined land use and subdivision consent to undertake a subdivision creating 32 residential allotments at 64 Simpson Road, Ranui.

The subdivision also contains an access allotment to vest to Council, a pedestrian access and a Jointly Owned Access Lot (JOAL), which would provide road access to all residential allotments. The consent holder has proposed to label the road allotment by two names.

Shibata Rise

The above name is nominated for the access road that comes off Simpson Road and providing an east-west connection between Simpson Road and proposed Eric Gifford Drive. Shibata is a city in the Niigata prefecture of Japan, and is nominated by the consent holder to reflect the cultural diversity in Auckland.

Eric Gifford Drive

The above name is nominated for the north-south access road that would connect proposed Shibata Rise with the sites to the north and south, forming a hammerhead road configuration through the subdivision site. The name is nominated to provide a continuation with the proposed Eric Gifford Drive, which is expected to provide a road linkage to the south (opening to Metcalfe Road).

Consideration

Local board views and implications

5. Procedures and guidelines for road naming are currently being developed by Auckland Council to achieve consistent region wide protocols and policies on road naming.

The avoidance of name duplication is a key tenet in road naming from an emergency services perspective.

The legacy Waitakere City Council guidelines typically required that road names either have some local historical significance, reflect the natural characteristics of the land or locality, or establish or extend a theme in a locality.

The names nominated are considered to be consistent with the aforesaid procedures and guidelines.

Maori impact statement

6. It is considered that there is no significance to Maori as a result of the proposed road names and that there will be no adverse effects on Maori communities. The consent holder has consulted the mana whenua for the Ranui and wider Waitakere/West Auckland area – Te Kawerau a Maki, who have provided their endorsement of the names and are not of the view that the names would cause an adverse effect to iwi.

Implementation

7. The decision to approve the road name does not trigger any specific policy or have any impact on the immediate and wider community or have any legal or cost implication to the Council.

Once the road names have been endorsed, the usual statutory process will be followed with Land Information NZ and other necessary parties advised as part of the subdivision compliance process.

The Western Resource Consenting and Compliance Team will ensure that appropriately compliant road signage is installed by the consent holder in conjunction with the completion of the subdivision.

Attachments

No.	Title	Page
a View	Roading Plan indicating the position of the two roads and their respective names	47

Signatories

Authors

Katrina Channing - Unit Administrator

Authorisers

Heather Harris - Manager Resource Consents

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

21 August 2014

Volunteer Programme Report - Local Sports Parks West

File No.: CP2014/17334

Purpose

1. To inform the Henderson-Massey Local Board about the volunteer programmes directly assisted by Local and Sports Parks West.

Executive summary

2. This report will inform the board about the past years volunteer programme coordinated by LSP West in the board’s local parks and what is programmed by volunteers and trusts in collaboration with Council for the 14/15 FY.

Recommendation

A) That the Henderson-Massey Local Board receives the report.

Comments

Volunteer groups

3. There are many volunteer groups and trusts in the HMLB area that Parks West works with on a regular basis. They are as follows:

· Royal Forest & Bird Motu Manawa Restoration Group

· Massey Matters

· Triangle Park Community Garden

· Woodside Reserve Community Garden

· Ranui Community Garden

· Millbrook Edible Garden

· Epping Community Garden

· Cedar Heights Community Garden

· Jadewynn Community Garden

· Wai Care Trust

· Keep Waitakere Beautiful Trust (Trees For Babies programme)

4. Collectively all volunteer groups in the HMLB area contributed to over 11,000 volunteer hours over the 2013/14 FY. This matches a similar number of hours recorded for the previous financial year.

Royal Forest & Bird Motu Manawa Restoration Group

5. Working in conjunction with the Auckland Council, the Forest and Bird Motu Manawa Restoration Group of volunteers is maintaining a predator trap line in the Harbourview-Orangihina Reserve with twenty mechanical pest traps, in part to aid the colonies of fernbirds and banded rails that live there. The traps are checked every two weeks with rats as the main predator regularly removed from the traps.

6. Harbourview-Orangihina Reserve is located on the edge of the inner Waitemata Harbour and adjoins the Motu Manawa Marine Reserve at its southern end. At about 500 hectares in area, the Motu Manawa (Pollen Island) Marine Reserve is Auckland’s largest inner city estuarine wildlife refuge still preserved in its mostly natural state. Situated in the Waterview inlet of Waitemata Harbour, the marine reserve was established in 1995 to protect a diverse saltwater wetland habitat comprised of intertidal mudflats, tidal channels, mangrove swamp, saltmarsh, shell banks, tussock and scrubland.

7. The marine reserve’s rich area is one of their most significant feeding and breeding grounds for marine and wetland birds in the upper Waitemata Harbour. Forest and Bird was responsible for sponsoring the marine reserve’s establishment.

8. Birds to be found within the boundaries of the marine reserve area includes fernbird, grey warbler, banded rail, pukeko, spotless crake, white-faced heron, red billed gull, black backed gull, white-fronted tern, Caspian tern, godwit, knot, sandpiper, black oystercatcher, South Island pied oystercatcher, wrybill, pied stilt, pied shag, royal spoonbill, New Zealand dotterel, banded dotterel, kingfisher, harrier and on one very rare occasion in 2013, three Australian pelicans. These birds are drawn in by vast quantities of food for the taking including insects, mud crabs, mud snails, bivalves, and schooling fish such as yellow eyed mullet.

9. It was discovered last year by a member of FBMMRG during a photographic survey of Harbourview-Orangihina reserve that there are around seven breeding pairs of fernbirds located in a large triangular area around the fringes of the northern edge of the wetland. Following this new information, a plan to extend the fernbird habitat was put forward by this group in collaboration with LSP West. The restoration of fernbird habitat at the northern end of Harbourview-Orangihina Reserve began with a planting of over 500 wetland plants in the 2012/13 FY and again in the same area in this year. Further plantings to ensure this project is successful are planned, with a second site selected north of the original fernbird restoration area is beginning this month.

10. This group also took part in a bush restoration of the northern end Taipari Strand/Tawa Esplanade area next to the Roy Ranby Walk which is part of a four year program to restore the mixed lowland coastal Towai forest identified by a botanist in 2013. A further planting of around 700 plants is planned for the next stage of the bush restoration in September of this year.

New Initiatives for trapping in 2014/15 year

11. Technological advances in recording trap predator kills and statistics will be trialed with the FBMMRG restoration group to streamline data recording. Data used to be written down and transferred manually to a spreadsheet which was not easy for some groups to do with limited time and resources. A web application will used to capture trap condition and predator kills by entering data into a smart phone in the field. This data will be uploaded to a shared spreadsheet instantly viewable by Council staff and the volunteer group in real time. As more data is easily recorded using this technology, it will provide instant access to trapping information and enable a better analysis of results that can improve the use of trapping resources.

Massey Matters

12. Working in collaboration with the Massey Matters community network Council arranged a bush restoration planting of a section of the Manutewhau Reserve at Jadewynn Drive. Over 1800 native trees and plants were planted, half were planted by pupils of Colwill School and the other half was planted by the combined Mormon churches of Henderson.

13. Further community plantings are planned for the 2014/15 FY for Manutewhau Reserve for these groups to restore the sub-canopy of the stream along Manutewhau Walk.

14. Planting of the Manutewhau Stream area is part of a high level strategy being pursued by LSP West, namely “The Northwest Wildlink Accord”. This strategy was agreed to by the then Auckland Regional Council and Royal Forest & Bird in 2006. The strategy proposes a series of wildlife corridors linking together like stepping stones from Tiritiri Matangi Island to the Whangaparoa Peninsula, the Waitakere Ranges and through the valleys and creeks to the Waitemata harbour.

15. The Manutewhau Reserve and its streams need a lot more care to realise the reserves full potential as a wildlife corridor. Habitat restoration needs to progress further with plantings of bird friendly native plants and a full predator trapping program in order to invite a number of native birds back to stay as permanent residents. It is planned to carry out restoration with locals in Massey East this year and to encourage them to carry out with a trapping program in future years in collaboration with Council and Massey Matters.

Triangle Park (Massey) Community Garden

16. The Triangle Park Community Garden has been in place since 2010 and is associated with the Massey Community House on Triangle Park.. The garden includes several garden plots for growing vegetables, a composting facility, water tank and a large garden shed.

17. The garden has expanded gradually to its current size of just over 1050 square metres with the recent addition of the fruit forest (665m2) last year.

18. The extension of 665 square metres for the fruit forest includes a large mulched area incorporating pathways where the fruit trees and lower fruiting plants beneath them will grow. The location of the fruit forest is next to (and west of) the existing garden and will help to screen off of the garden shed (container). It is estimated that there will be over 95 trees and fruiting plants at the completion of the project.

19. Currently the Community Garden Coordinators (Judy Keats and Viv Jones) are working on getting the water tank fitted with an electric pump to ensure that there will be sufficient pressure for watering the garden in dry spells from its roof fed water tank. There continues to be strong commitment by the TPCG gardeners for running educational programs and open days.

Woodside Reserve Community Garden

20. The Woodside Community Garden operates in association with the Riverpark Action Group which started the garden in 2010. The garden is situated in the back of Woodside Reserve, Woodside Road, Massey. The vegetable garden is just over 260m2 in area with an adjoining orchard of 250m2 (planted by KWB Trees For Babies programme several years ago and adopted by WCG).

21. There is a strong core group who are involved in the garden and there are other volunteers who come and work in the garden from time to time. People who work in the garden are entitled to harvest produce. The entire garden is communal at the moment, i.e. no allotments. There are working bees when there are specific tasks that need doing and occasionally there are vegetable production workshops which involve local schools.

22. Jacqui Ross (Chairperson, Riverpark Action Group/Woodside Community Garden) is currently arranging a container shed to be sited in the garden when the weather improves. The container has been funded by Council/HMLB/Massey Matters and has been in the planning stage for over three years.

Ranui Community Garden

23. The Ranui community garden located in Marinich Drive, Ranui started development around 2006 and is council’s only community garden with a formal lease arrangement. The garden has a large circular fenced area divided into allotments. The allotments are hired out to families and individuals as 23-28m2 plots for the year. The fence became a necessity to stop theft, but regular gardeners get the combination to the gate and shipping container where tools are stored, and come and go as they please. There is also a propagation house and an adobe pizza oven. Outside the circular fence are the further communal plots and a small community orchard.

24. Ranui Primary School regularly visits the garden and has several plots there. Several other educational groups and schools visit the garden to learn organic gardening methods. The garden is primarily set up as a teaching garden to give people the skills to go home and grow their own vegetables and fruit.

25. The garden has run dozens of events including a spooky spring event and a pizza night in April this year, with the pizzas made from produce from the garden cooked in the garden’s own pizza oven.

26. There is a tree pruning workshop planned for August and the community garden will host its birthday celebration event in October.

27. The garden is well coordinated by Buffie Mawhinney as a paid coordinator by the Ranui Community House.

Millbrook Edible Garden

28. The garden is situated on Millbrook Esplanade, Millbrook Road in Sunnyvale. The Millbrook Edible Garden (MEG) was created in spring 2008, when Green Jon, the (former) Community Coordinator Project Twin Streams Oratia Stream set about creating a community garden near the Oratia Stream.

29. Currently the garden is undergoing a change in direction due to falling interest from the local community as there are less gardeners involved than is desirable. Part of the problem with low patronage is attributed to theft of produce from the garden by passersby on the cycleway nearby. Currently a possible solution being put forward is changing the garden into a herbarium for Maori medicinal and European culinary herbs. This may generate renewed interest and create a specialist community garden for those interested in herbs only.

Epping Community Garden

30. Epping community garden is located on Epping Esplanade at Buscomb Avenue, Henderson. The garden arose out of Project Twin Streams a few years ago. Currently there are twenty raised beds looked after by various individuals and groups and a community orchard of 25 fruit trees. The garden also has a shed (shipping container) which has a colourful community mural on the sides facing the garden, also a water tank fed by the container shed’s roof and compost bins.

31. Christine White, Community Garden Coordinator has advised that the garden has weekly visits by the students of the Arohanui Special School and monthly visits from clients of the supported living centre. The garden has had an open day in March this year and is planning for another open day in spring to encourage the local community to learn about organic gardening.

Cedar Heights Community Garden

32. The Cedar Heights Community Garden is located on Makora Park at the end of Cedar Height Drive, Royal Heights, Massey. The garden was started in 2009 and is one of the smaller community gardens in Massey.

33. The garden currently has six plots for the community which are utilised by six families. There is also a small community orchard featuring 18 fruit trees. This garden is getting back on its feet following change of coordinator in the last year.

Jadewynn Community Garden

34. This community garden is located on a section sized plot of land which is part of Manutewhau

35. Reserve off Jadewynn Drive. The garden has gone from strength to strength this year with several garden plots added as a result of demand by the local community. Additions including a small builders shed (temporary type site shed on skids) as a HQ for the gardeners. Last year in addition to the gardening activity a section of the Manutewhau Stream at rear of the community garden was planted with bush track paths a feature of the planting. The community garden Coordinator Mathew Harper, also coordinated a subsequent planting of 500 plants in the last month completing the streamside bush restoration area. An MOU (or alternative agreement or licence) is pending for this group subject to Council processes being reviewed for community gardens.

Wai Care Trust

36. Marnie Prickett from the Wai Care Trust coordinated two streamside bush restoration plantings in collaboration with LSP West with the pupils of West Harbour School at Manutewhau Reserve stream adjoining the end of Holmes Drive and off Jadewynn Drive in June 2014. Over 1000 plants were planted by the school children.

37. Further community plantings are planned for the 2014/15 FY for Manutewhau Reserve for these groups to restore the sub-canopy of the stream along Manutewhau Walk.

Keep Waitakere Beautiful Trust

38. The trees For Babies Programme has been running for well over a decade and continues to be popular with the public. This is a planting event to celebrate babies born in the last year. The programme is coordinated by KWB with volunteers generated through the Plunket network. The focus in recent years has been bush restoration plantings rather than exotic or stand-alone specimen trees. This planting is eventually costs less to maintain than specimen plantings and has the added benefit to the biodiversity of the area as the plants support indigenous wildlife.

39. This year there was a surge in interest with over 250 volunteers attending the event in Sunline Park, Massey for the 2013/14 FY. This successful programme will continue with another HMLB reserve being selected for a restoration planting for the 2014/15 FY.

Consideration

Popular demand for volunteering in parks

40. There continues to be a demand from the community in many areas of Auckland for environmentally based volunteer opportunities. This is especially evident in the HMLB area. LSP West volunteer programmes are an opportunity for the HMLB to engage with the community for a very positive volunteer experience in local parks. This programme focuses on a positive engagement with the local community that generally results in a feeling of greater ownership of their local park and a visible improvement in the natural environment for the HMLB reserves.

Consultation

41. Consultation is ongoing with the local volunteer groups and there is continuous discussion on what opportunities there are to run volunteer events and projects as part of the daily operations and further development of the volunteer programme at LSP West.

42. LSP West acknowledges the support of the HMLB in the ongoing funding of this volunteer programme to date.

Decision Making

43. This report is to inform the Local Board only, no decision is required.

Implementation

44. The areas where restoration of the bush has occurred as a result of the volunteer planting events or other works that are undertaken by volunteer groups is either maintained by the group carrying out the work, or the restored area is added to the schedule of maintained areas for Council’s maintenance contractor. All community garden areas are self-managing and are maintained by the groups occupying each reserve site.

Attachments

There are no attachments for this report.

Signatories

Authors

Huw Hill-Male - Volunteer and Biodiversity Coordinator

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

21 August 2014

Infrastructure and Environmental 2014/15 Work Programme Report – Henderson-Massey Local Board

File No.: CP2014/18046

Purpose

1. To provide the Henderson-Massey Local Board with a summary of programmes for delivery by the Infrastructure and Environmental Services Department (I&ES) in the 2014/2015 financial year and to seek approval for the Local Board budget to be allocated to this work programme.

Executive summary

2. The Henderson-Massey Local board has two budget lines totalling $130,000 for the 2014/15 financial year. Project Twin Streams budget line of $677,526 was approved by the Henderson-Massey Local Board meeting June 2014.

3. The proposed work programme is aligned to budget lines set in the Local Board Plan and is intended to support and deliver the Local Board priorities. These budgets are divided into the following categories as detailed in the attachment A.

· Septic Tank Pumpout Programme Targeted rate

· Community Environmental Services

4. The proposed work programme has been prepared after workshops with the Board. It is aligned to budget lines set in the Local Board Plan and is intended to support and deliver the Local Board priorities.

5. Attachment A for this report provides a breakdown of the proposed 2014/15 work programme for the Henderson-Massey Local Board, and also shows regional activities that take place in the local board area in the 2014/15 year.

Recommendation/s

That the Henderson-Massey Local Board:

a) Receives the report.

b) Agrees to fund the 2014/15 local work programme for delivery by the Infrastructure and Environmental Services Department.

c) Notes that any significant changes identified during programme delivery will be brought to the Henderson-Massey Local Board for approval.

Comments

6. Local board priorities: This report and attachments specifically detail the activities delivered by the units of I&ES within the local board area which support and contribute to the local board plan priority “Caring about our environment”.

7. In addition to the Infrastructure and Environmental Services Department’s specific local board budget lines, the department works alongside a variety of other council departments such as the Parks giving technical advice and expertise to projects.

8. While this report is primarily to gain the Local Board’s approval of the proposed 2014/15 local work programme, it also lists regional activities which are available and delivered within the local board area.

9. In addition, two pieces of strategic work are being discussed with local boards and will be progressed within the 2014/15 financial year. These are:

- Regional Pest Management Plan

- Environmental Strategic Action Plan

Consideration

Local Board Views

10. This is a report prepared specifically to inform the local board of the proposed 2014/15 work programme. It has been prepared taking into account workshops with the Board.

Maori Impact Statement

11. While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation Issues

12. The activities detailed in this report are to be delivered within the 2014/15 financial year and completed within budget.

13. Many of these budget lines are delivered by community organisations and third party contractors. These funding agreements align with Council’s procurement policy and will be reported through regular departmental reporting.

14. Staff will continue to meet with the local board environmental portfolio holder to provide updates on the work programme.

Attachments

No.	Title	Page
a View	Infrastructure and Environmental Services Proposed 2014/15 Work Programme	61

Signatories

Authors

Emma Cordery - Relationship Advisor

Authorisers

Mara Bebich - Stakeholder Liasion Manager

John Dragicevich - Manager Infrastructure and Environmental Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

21 August 2014

Psychoactive substances – draft Local Approved Product Policy

File No.: CP2014/16425

Purpose

1. The purpose of the report is to seek local board feedback on the proposed option for the draft Local Approved Product Policy (LAPP).

Executive summary

2. On 6 March 2014 the Regional Strategy and Policy Committee approved a work plan for the development of Auckland Council’s LAPP (REG/2014/34). The LAPP will set rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

3. On 3 July the Regional Strategy and Policy Committee considered a report setting out the proposed content for the draft Local Approved Product Policy. The committee agreed the following recommendations (REG/2014/86).

a) endorse the proposed draft Local Approved Product Policy that will prevent the sale of approved psychoactive substances in the following areas:

· high deprivation areas as defined by the Ministry of Health’s Deprivation Index score of 8, 9 or 10 indicating areas that fall in the bottom 30% of deprivation scores

· neighbourhood centers as defined by the unitary plan

· within 300m of a high school

· within 100m of a primary school

· within 300m of the mental health or addiction treatment center

· within 500m of an existing psychoactive substance retail licence

b) forward a copy of this report to local boards to be considered on their agendas

c) note that once all the local board feedback has been analysed, a final draft Local Approved Product Policy (LAPP) will be presented to the committee on 9 October 2014 to be approved for public notification via the special consultative procedure

d) note the special consultative procedure will begin in November 2014 with the expected final adoption of the policy in March 2015.

Recommendation/s

That the Henderson-Massey Local Board:

a) Confirms the following feedback provided at the cluster Local Approved Product Policy briefing held on 23 July 2014:

· Deprivation index score of 7 to be the lower limit

· Limit of 500m for all sites identified with a distance limit.

· Churches, kindergartens and play centres be added to list of sites

· Supports a total ban on psychoactive substances and encourages continued dialogue with central government.

Comments

4. On 6 March 2014 the Regional Strategy and Policy Committee approved a work plan for the development of Auckland Council’s LAPP (REG/2014/34). On 3 July the Regional Strategy and Policy Committee endorsed a preferred option for the LAPP (REG/2014/86).

5. The LAPP will set rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

6. Six options were considered for the LAPP. Three options were rejected prior to consultation as not being able to achieve the outcomes for a successful LAPP. The remaining three options were discussed with local boards, external stakeholders and council staff. After consideration of feedback and relevant research a preferred option was developed.

7. The preferred option for the LAPP would prevent licences being granted in areas of high deprivation, near high schools and near addiction and mental health treatment centres. It would also limit how close to an existing shop a new shop could open. This option would reduce the availability of these substances in areas where their presence is likely to have the greatest potential for harm. The prevention of harm is achieved while maintaining the intent of the government to allow a regulated sale of these substances.

8. Further details on the rationale for the preferred option for the LAPP are set out in the report that went to the Regional Policy and Strategy Committee on 3 July (attachment A). Local board feedback on this option is being sought through this report. Local board feedback on this preferred option will inform the final draft of the LAPP which will be reported to the Regional Strategy and Policy Committee on 9 October. Local boards will an opportunity to provide feedback on the final draft in November 2014 – February 2015.

Consideration

Local board views and implications

9. Local board views on the draft LAPP option are being sought via this report. Local boards have previously provided feedback on possible options. Workshops on the proposed options were held with all of the local boards except for Great Barrier, Waiheke and Orakei local boards who declined to be involved in the process. Of the remaining 18 local boards Whau declined to attend the workshop and did not provide any feedback.

10. Of the 17 local boards who took part in the LAPP workshops 13 endorsed the specified place option as their preferred option. Four boards that for local reasons preferred either the town centre or industrial option as they felt it provided tighter restrictions in their areas. All of these local boards also provided the specified areas as their second option acknowledging that it was unlikely that all local boards would opt for their preferred option. The Hibiscus and Bays Local Board declined to provide a preferred option. All local board feedback was considered in the selection and development of the option presented for feedback in the current report.

11. A West local boards portfolio briefing was held on 23^rd July and feedback was provided as outlined in the recommendation above.

Maori impact statement

12. Māori are over represented amongst the groups of vulnerable people likely to be affected by using approved psychoactive substances. This over representation has two effects. Firstly getting the right option for the LAPP to maximize harm reduction will be more effective for Māori. Secondly, any solutions need to be designed in close collaboration with Māori to ensure they are workable and support wider initiatives aimed at improving Māori outcomes.

13. A workshop has been undertaken with representatives from Hapai Te Hauora Tapui an agency representing Māori health providers in the Auckland region. Council staff will be working with the Independent Māori Statutory Board and Hapai Te Hauora Tapui to set up hui for iwi feedback. Information from the workshop and hui will be central to the development of the LAPP.

Implementation

Step	Estimated timeframe
1. Local board and stakeholder engagement on draft option Officers will seek feedback from local boards, internal, external and political stakeholders on the approved draft LAPP option.	July – September 2014
2. Final draft LAPP for special consultative procedure Officers will then present a final draft policy to RSPC for approval for consultation.	9 October
3. Special consultative procedure Officers will follow the special consultative procedure set out in section 83 of Local Government Act 2002. This will include public submissions and hearings.	November 2014
4. Local board feedback of final draft Officers will seek formal feedback from local boards on the final draft policy.	November 2014 – February 2015
4. Adopt final policy Following the hearings the draft will be finalised and presented to RSPC for adoption.	March 2015
5. Implementation and review A copy will be sent to Ministry of Health after it has been completed. The LAPP will then be reviewed every five years in accordance with section 69 of the Act.	Ongoing

Attachments

No.	Title	Page
a View	Psychoactive Substances Draft Local Approved Products Policy	67

Signatories

Authors

Callum Thorpe - Principal Policy Analyst

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Karen Lyons - Manager Local Board Services

Henderson-Massey Local Board

21 August 2014

Annual Report 2013/14

File No.: CP2014/16359

Purpose

1. This report compares the actual activities and actual performance with the intended activities and the intended level of service as set out in the Henderson-Massey Local Board Agreement for 2013/14. The information is prepared as part of the Henderson- Massey Local Board’s accountability to the community for the decisions made throughout the year.

Executive summary

2. The Local Board is required to monitor and report on the implementation of the Local Board Agreement for 2013/14. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service and for these comments to be included in the Auckland Council Annual Report.

3. The attached report is proposed for approval from the Henderson- Massey Local Board.

4. The Auckland Council Annual Report will be audited and then reported to the Governing Body for adoption on 25 September 2014.

Recommendation/s

That the Henderson-Massey Local Board:

a) Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2013/14

b) Approves:

I. The message from the Chairperson, which provides the Local Board’s comments on local board matters in the 2014 annual report

II. The list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2013/14

C) Gives authority to the Chair and Deputy Chair to make typographical changes before submitting for final publication.

Discussion

5. The Local Board is required to monitor and report on the implementation of its local board agreement for 2013/14. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23 Monitoring and reporting

(1) Each local board must monitor the implementation of the local board agreement for its local board area.

(2) Each annual report of the Auckland Council must include, in respect of local activities for each local board area, an audited statement that –

i) Compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii) Specifies whether any intended changes to the level of service have been achieved; and

iii) Gives reasons for any significant variation between the level of service achieved and the intended level of service.

6. Each local board must comment on the matters included in the annual report under subsection (2) in respect of its local board area and the Council must include those comments in the annual report.

7. This report focusses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion into the Annual Report 2013/14. The draft report contains the following sections:

· message from the Chair

· key achievements

· financial results

· performance measures.

8. Local board comments on local board matters in the annual report will be included in the annual report as part of the message from the Chair.

9. The next steps for the Annual Report are:

· Audit during August 2014

· Report to the Finance and Performance Committee in September

· Report to the Governing Body for adoption on 18^th September

· Full New Zealand Stock Exchange disclosure on 26^th September

· Publication on 24^th October

· Copies of the annual Report will be provided to the local board office.

Consideration

Local board views and implications

10. Local Board comments of local board matters are included in the annual report as part of the message from the Chair.

Maori impact statement

11. The annual report provides information on how the Auckland Council has progressed its agreed priorities in the annual plan over a 12 month period. This includes engagement with Maori, as well as projects that benefit various population groups, including Maori.

Attachments

No.	Title	Page
a View	The 2014 Annual Report	99

Signatories

Authors

Christine Watson - Manager Financial Advisory Services - Local Boards

David Rose - Lead Financial Advisor

Authorisers

Kevin Ramsay - Manager Finance, Auckland CFO

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Vanessa Neeson, JP
Deputy Chairperson	Shane Henderson
Members	Brenda Brady, JP
	Peter Chan, JP
	Warren Flaunty, QSM
	Will Flavell
	Tracy Kirkley
	Luke Wilson