Minutes of Henderson-Massey Local Board

Henderson-Massey Local Board

21 August 2014

1 Welcome

The Chairperson welcomed those present to the meeting.

2 Apologies

Resolution number HM/2014/131

MOVED by Chairperson VS Neeson, seconded by Deputy Chairperson SP Henderson:

That the Henderson-Massey Local Board:

a) Accepts the apology from member Brenda Brady for absence, member Peter Chan and member Luke Wilson for absence and from member Will Flavell for lateness.

CARRIED

3 Declaration of Interest

Member Flaunty declared an interest in item 15.

4 Confirmation of Minutes

Resolution number HM/2014/132

MOVED by Member TJ Kirkley, seconded by Deputy Chairperson SP Henderson:

That the Henderson-Massey Local Board:

a) Confirms the ordinary minutes of its meeting, held on Thursday, 7 August 2014, as a true and correct record subject to the following amendments for item 14:

“Secretarial note:

Member L Wilson and Member T Kirkley declared an interest in this item and left the room.”

CARRIED

Secretarial note: Amended minutes has been placed on file copy and can be viewed on the Auckland Council website.

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Auckland Youth Wheelchair basketball team

Resolution number HM/2014/133

MOVED by Deputy Chairperson SP Henderson, seconded by Member TJ Kirkley:

That the Henderson-Massey Local Board:

a) Congratulates the Auckland Youth Wheelchair basketball team for winning the 2014 national championship at the junior disability games.

CARRIED

7 Petitions

There were no petitions.

8 Item withdrawn

9 Item withdrawn

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Precedence of Business

Resolution number HM/2014/134

MOVED by Chairperson VS Neeson, seconded by Member WW Flaunty:

That the Henderson-Massey Local Board:

a) Agrees that items 22 (Procedural motion to exclude the public), C1 (Waitemata City Sports Club Inc. – Community Loan Write-Off) and 15 (Frisbee golf (Disc Golf) in Henderson Park) be accorded precedence at this time.

CARRIED

22 Procedural motion to exclude the public

Resolution number HM/2014/135

MOVED by Chairperson VS Neeson, seconded by Deputy Chairperson SP Henderson:

That the Henderson-Massey Local Board:

a) Excludes the public from the following part(s) of the proceedings of this meeting.

b) Agrees that Leigh Redshaw (Strategic Partnerships Advisor, Community Policy and Planning) be permitted to remain for Confidential Item C1, Waitemata City Sports Club Inc. - Community Loan Write-Off which will help the Henderson-Massey Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Waitemata City Sports Club Inc. - Community Loan Write-Off

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains details relating to the business activities of a third party, together with legal opinon received from Council lawyers..

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

In particular, the report contains details relating to the business activities of a third party, together with legal opinon received from Council lawyers..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

3.38 pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

3.56 pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Waitemata City Sports Club Inc. - Community Loan Write-Off

Resolution number HM/2014/1

MOVED by Chairperson VS Neeson, seconded by Deputy Chairperson SP Henderson:

That the Henderson-Massey local board:

d) Recommends that there be no restatements of these resolutions unless the Finance and Performance Committee restates them.

Frisbee golf (Disc Golf) in Henderson Park

Resolution number HM/2014/136

MOVED by Member TJ Kirkley, seconded by Member WW Flaunty:

That the Henderson-Massey Local Board:

a) Approves the spend of up to $16,500 from the existing Parks budget for an 18-hole Frisbee golf course at Henderson Park.

CARRIED

Secretarial note: W Flaunty declared an interest in this item. Has relations with Haydn Shore.

12	Henderson Urbanesia Festival Village
	Resolution number HM/2014/137 MOVED by Chairperson VS Neeson, seconded by Deputy Chairperson SP Henderson: That the Henderson-Massey Local Board: a) Endorses the location of an Urbanesia festival village hub in Henderson from 23-26 November during the Southside Arts Festival. b) Provides $20,000 towards the Urbanesia Henderson village hub whānau day on Sunday 23 November split between two locations as follows: i. $5,000 for Corban Estate Arts Centre, to assist with set up and management of an outdoor stage, procurement of performers and a temporary green room ii. $15,000 at Henderson Town Centre, for performances along Great North Road. CARRIED
	Secretarial note: Tabled document has been placed on file copy and can be viewed on the Auckland Council website.
	Attachments a Urbanesia Henderson Whanau day budget

Local Event Support Fund - Round 1 2014/2015

Resolution number HM/2014/138

MOVED by Chairperson VS Neeson, seconded by Deputy Chairperson SP Henderson:

That the Henderson-Massey Local Board:

a) Agrees to transfer $164,010.00 from the contestable local events support fund to the discretionary local events fund to deliver the agreed local board delivered events programme for 2014/2015 and the previously agreed multi-year funded events, which form part of the Community Development Arts and Culture work programme plan for 2014/2015.

b) Agrees to fund, or not fund, the round one 2014/2015 contestable local event support fund applications as follows:

Applicant	Event	Date	Amount Requested	Funding Allocated
Interacting Trust	InterAct 2014	22/10/14 – 24/10/14	$12,050.00	$5,000.00
Waitakere Brass Band	Waitakere Auckland Brass 2014 Concert Series	26/10/14 – 16/11/14	$3,594.00	$1,500.00
Condor Rugby Football Club	BNZ Condor Sevens	28/11/14 – 30/11/14	$5,000.00	$2,000.00
Waitakere Festival Limited	Waitakere Festival 2014	2/11/14	$8,000.00	$8,000.00
The New Zealand Ukulele Trust	2014 NZ Ukulele Festival	29/11/14	$20,000.00	$7,500.00
Auckland Highland Games Association Inc.	Auckland Highland Games	22/11/14	$3,500.00	$0
Massey Community House Society	Christmas in the Park	12/12/14	$12,000.00	$7,500.00
Massey Athletic Club Inc.	Club Physical Whenuapai Half Marathon	29/3/15	$18,000.00	$2,185.00
Sri Guru Harkrishan Sahib Charitable Trust	Diwali (Festival of Light) & Bandi Choir Divas Celebration	23/10/14	$7,500.00	$0
NZ Women Limited	Elvis in the Gardens	1/3/15	$1,000.00	$0
MPHS Community Trust	Fridays@Hubwest	17/10/14	$7,010.79	$5,000.00
Lowdown	Heroes Out West	15/2/15	$6,500.00	$1,000.00
Getin2Life Youth Development Trust	In2it Summer Series	1/10/14 – 30/4/15	$7,980.00	$3,000.00
Sport Waitakere Trust	Iwi of Origin	8/11/14	$2,500.00	$1,500.00
Greater Auckland Netball Limited	Northern Mystics	28/2/15 – 30/6/15	$70,000.00	$10,000.00
Auckland Refugee Community Coalition and the Auckland Regional Migrant Services	Opening Windows ; Intercultural Sharing of Skills	1/10/14 – 31/3/15	$2,000.00	$1,000.00
Heather Steadman	Our Amazing Place Treasure Hunt – Te Atatu Peninsula	1/11/14	$1,705.50	$1,000.00
Pacific Islands Dance Fono (T/A Pacific Dance New Zealand)	Pacific Dance Choreographic Lab Showing 2014	1/11/14	$11,673.00	$5,000.00
Ola Trust	Pacific in the Park	28/11/14	$30,000.00	$0
Sport Waitakere	Interschool Skate, Scooter & BMX Competition	7/3/15 – 28/3/15	$3,000.00	$1,000.00
Sport Waitakere	Walking Festival	1/3/15 – 30/3/15	$1,860.00	$750.00
Love to Live NZ	Te Atatu Peninsula Community Fun Day	28/2/15	$12,000.00	$5,000.00
Te Atatu Rugby League Football Club	Te Atatu Rugby League Football Club 60^th Jubilee		$3,000.00	$1,000.00
The Cantonese Opera Society of New Zealand	The Moon Festival	6/9/14	$16,581.00	$0
Auckland Bowls Inc.	The Trusts New Zealand Open	13-21/11/14	$10,000.00	$5,000.00
Violence Free Waitakere	Toddler Day Out	7/3/15	$15,000.00	$15,000.00
Massey Community House Society Inc.	Triangle Park Community Gardens Art Project & Open Day	18/10/14	$7,704.12	$0
WESTY Trust	Waitakere City Charity 11km & Half Marathon	19/10/14	$7,700.00	$4,000.00
Waitakere Indian Association	Waitakere Diwali Festival	18/10/14	$30,000.00	$10,000.00
Auckland Kids Achievement Trust (T/A Foundation for Youth Development)	Westie Wednesday	1/10/14	$5,000.00	$2,500.00
TOTAL			$341,858.41	$104,435.00

c) Confirms previously agreed funding for multi-year events from the discretionary local event fund as follows:

Applicant	Event	Date	Funding Allocated
Rotary Club of Henderson	Westgate Christmas Parade	29/11/14	$5,000.00
Memories of Elvis Fan Club	Elvis in the Park	12/1/15	$3,000.00
Te Atatu Peninsula Parade Society Inc.	Te Atatu Peninsula Christmas Parade	6/12/14	$5,000.00
Total		$3411858	$105,435.00

CARRIED

Road Naming Approval for Subdivision at 64 Simpson Road, Ranui

Resolution number HM/2014/139

MOVED by Member WW Flaunty, seconded by Deputy Chairperson SP Henderson:

That the Henderson-Massey Local Board:

a) Supports the proposed road names for the subdivision at 64 Simpson Road, Ranui to be Eric Gifford Drive and Shibata Rise.

CARRIED

Secretarial note: Paragraph 3 of the report should read the proposed “Eric Gifford Drive and not Eric Gifford Road”

Volunteer Programme Report - Local Sports Parks West

Resolution number HM/2014/140

MOVED by Member TJ Kirkley, seconded by Deputy Chairperson SP Henderson:

That the Henderson-Massey Local Board:

a) Receives the Volunteer Programme Report.

CARRIED

Infrastructure and Environmental 2014/15 Work Programme Report – Henderson-Massey Local Board

Resolution number HM/2014/141

MOVED by Member WW Flaunty, seconded by Deputy Chairperson SP Henderson:

That the Henderson-Massey Local Board:

a) Receives the report.

b) Agrees to fund the 2014/15 local work programme for delivery by the Infrastructure and Environmental Services Department.

c) Requests the 2014/15 work programme includes the following minor projects:

i) completion of a small kaitiaki project with Maori in the Henderson-Massey Local Board area.

ii) preparation of a scoping report to guide the preparation of a Strategic Environmental Action Plan for the Henderson-Massey Local Board in 2015/16.

CARRIED

Psychoactive substances – draft Local Approved Product Policy

Resolution number HM/2014/142

MOVED by Deputy Chairperson SP Henderson, seconded by Member TJ Kirkley:

That the Henderson-Massey Local Board:

a) Confirms the following feedback provided at the cluster Local Approved Product Policy briefing held on 23 July 2014:

· Deprivation index score of 7 to be the lower limit

· Buffer of 500m for all sites identified with a distance limit.

· Churches, kindergartens and play centres be added to list of sites.

· Strongly supports a total ban on psychoactive substances and encourages continued dialogue with central government

b) Notes that there is a strong level of community support for the position of a total ban.

c) Notes the extensive harm Psychoactive substances have brought to the Henderson-Massey community.

CARRIED

Member WI Flavell entered the meeting at 4.35 pm.

Quarterly Performance Report period ended June 2014 - Henderson-Massey Local Board Agreement

Resolution number HM/2014/143

MOVED by Chairperson VS Neeson, seconded by Member WI Flavell:

That the Henderson-Massey Local Board:

a) Receives the Quarterly Performance Report for the Henderson Massey Local Board for the period ended June 2014.

CARRIED

Annual Report 2013/14

Resolution number HM/2014/144

MOVED by Chairperson VS Neeson, seconded by Deputy Chairperson SP Henderson:

That the Henderson-Massey Local Board:

a) Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2013/14

b) Approves:

I. The message from the Chairperson, which provides the Local Board’s comments on local board matters in the 2014 annual report

II. The list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2013/14

c) Gives authority to the Chair and Deputy Chair to make typographical changes before submitting for final publication.

CARRIED

21 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.50 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Vanessa Neeson, JP
Deputy Chairperson	Shane Henderson
Members	Warren Flaunty, QSM
	Will Flavell	From 4:35 pm
	Tracy Kirkley

Brenda Brady	For absence
Peter Chan	For absence
Will Flavell	For lateness	From 4:35 pm
Luke Wilson	For absence