Agenda of Howick Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Howick Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 14 July 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests to speak had been received.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Howick Local Board

11 August 2014

Report Name: New Road Name Approval for Singyip Estate Limited (Don Xu) at 21 Flat Bush School Road, Flat Bush.

File No.: CP2014/16561

Purpose

1. The purpose of this report is to seek approval from the Howick Local Board, for three new road names for the three new roads created by way of subdivision, by Sinyip Estate Limited (Don Xu) (the Applicant), at 21 Flat Bush School Road, Flat Bush.

Executive summary

2. The legacy Manukau City Council had an existing road naming policy which set out the requirements and criteria of the Council for proposed road names. These requirements and criteria are applied in this situation to ensure consistency of road naming in the Manukau area, until a policy is developed for the Auckland Council.

3. The Applicant proposed six names for the two of the roads (3 and 4) in order of preference being ‘Kawa Drive’, ‘Hakinakina Drive’, ‘Kirimiti Drive’, ‘Whanapaoro Drive’, ‘Winitanga Drive’ and ‘Tima Drive’. Three new road names were proposed for Road 4 in order of preference being ‘Puoro Street’, ‘Hiere Street’ and ‘Parirau Street’.

4. The Applicant has made contact with the local iwi regarding the proposed new road names listed above but received no response from all the local iwi groups that they contacted.

5. The proposed names, ‘Kawa Drive’, ‘Hakinakina Drive’, ‘Kirimiti Drive’, ‘Whanapaoro Drive’, ‘Winitanga Drive’, ‘Puoro Street’ ,’Hiere Street’ and ‘Parirau Street’ meet the road naming criteria, with “Kawa Drive”, “Hakinakina Drive” and “Puoro Street” being recommended for consideration for approval by the Local Board.

Recommendation/s

That the Howick Local Board, pursuant to section 319(j) of the Local Government Act 1974,

a) consider for approval for the subdivision at 21 Flat Bush School Road, the names “Kawa Drive” and “Hakinakina Drive” for Road 2 and Road 3, and “Puoro Street” for Road 4 noting that the names “Kirimiti Drive”, “Whanapaoro Drive”, “Winitanga Drive, “Hiere Street” and “Parirau Street” also meet the road naming criteria.

Comments

6. The legacy Manukau City Council Road Naming Policy allowed that where a new road, including a private way, needs to be named as a result of a subdivision or development, the sub-divider/developer shall be given the opportunity of suggesting their preferred new road name for Council’s approval.

7. The Applicant has approval by way of a Resource Consent to develop the site for residential purposes resulting in the creation of thirty nine residential lots, three future development lots and three roads to be vested in Council. In this case, road name approval is being sought for three new roads (Roads 2, 3 and 4) within the subdivision as shown below in Figure 1.

Figure 1- Location of the three new roads for the subdivision at 21 Flat Bush School Road, Flat Bush.

8. The Applicant has proposed nine names for consideration. The themes for Road 2 and 3 reflect the provision of new homes (i.e. the result of the subdivision) and sporting names associated with activities on the adjacent Barry Curtis Park. The names for Road 4 reflect Maori translations of the names, Sing and Wing, associated with the developer.

Road Number

Proposed New Road Name

Meaning / Translation

Road 2 and Road 3

1) Kawa Drive (preferred name)

2) Hakinakina Drive (alternative 1)

3) Kirimiti Drive (alternative 2)

4) Whanapaoro Drive (alternative 3)

5) Winitanga Drive (alternative 4)

6) Tima Drive (alternative 5)

1) To open a new house

2) Sports or sporting

3) Scrum (rugby)

4) Rugby football

5) Winning or victory

6) Team as in sports team

Road 4

1) Puoro Street (preferred name)

2) Hiene Street (alternative 1)

3) Parirau Street (alternative 2)

1) To sing

2) Sound of voices, singing

3) Wing

9. The Auckland Council, by way of the Auckland Council Long Term Plan (2012-2022), allocated the responsibility for the naming of new roads, pursuant to section 319(j) of the Local Government Act 1974, to Local Boards.

Assessment

10. The Applicant’s proposed road names have been assessed against the criteria set out in the legacy Manukau City Council road naming policy.

Manukau City Council Road Naming Policy Assessment

(a) Not a duplication of names already in current usage in the Auckland region either in spelling or pronunciation;

(b) Brief, melodious and easily and readily pronounced;

(c) Avoids cartographic problems as the length of the name matches the length of the new road;

(d) Being associated with the nature of the environment or have historic or local significant.

(e) Being a descriptive;

(f) Not of possessive form;

(g) Has appropriate association with other names in the area;

(h) Not in poor taste or likely to cause offence and;

(i) Suffix for road name is suitable for road layout

11. The Applicant has obtained approval from New Zealand Post for all proposed road names except for the last alternative name for Road 2 and Road 3 being ‘Tima Drive’. There is an Ultima Place at Clover Park which is within the same postcode boundary and may cause some confusion.

12. The road names proposed for Road 2 and Road 3 ( being ‘Kawa Drive’, ‘Hakinakina Drive’, Kirimiti Drive’, Whanapaoro Drive’, and ‘Winitanga Drive’) and the proposed road names for Road 4 (being ‘Puoro Street’, ‘Hiene Street’, and ‘Parirau Street’), meet the criteria of the road naming policy.

Consideration

Local board views and implications

13. The decision sought from the Howick Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

14. The decision sought from the Howick Local Board on this report does not adversely affect Maori communities as the naming of roads is not linked to one of Council’s strategic priorities for Maori. Notwithstanding, the Applicant has made contact with the local iwi groups for the area to provide them with the opportunity to comment on the proposed road names if they wish to do so but they have received no response from the local iwi groups.

Financial and Resourcing Implications

15. The cost of processing the approval of the proposed new road names and any installation of the road name signage is recovered in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

16. The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications

Implementation

17. The Southern Resource Consents Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road names.

Attachments

There are no attachments for this report.

Signatories

Authors

Gayatri Devi - Resource Consent Administrator

Authorisers

Heather Harris - Manager Resource Consents

Teresa Turner - Relationship Manager

Howick Local Board

11 August 2014

Howick Sport Plan

File No.: CP2014/15094

Purpose

1. This report identifies and recommends Howick Sport Plan initiatives to support and grow participation in sport within schools and sports clubs, throughout the Howick Local Board area.

Executive summary

2. The 2014/2015 Howick Local Board Agreement identifies the implementation of the Howick Local Board Sports Plan as a key priority that will have many benefits for our community, particularly our young people.

3. Included in the 2014/2015 Howick Local Board budget is an allocation of $105,872 for the Howick Sport Plan.

4. Howick Sports Plan initiatives previously approved and funded include; Howick Sports Forum, Howick Sports Awards, Howick Coaches Club, Have-a-go-Days and the ActivAsian Project.

5. A number of initiatives have been considered for 2014/2015 to achieve the sport and recreation priorities, with preferred initiatives recommended.

6. The total cost of recommended initiatives is $100,737. The remaining amount of $5,135 will be available for further initiatives identified during the year.

Recommendations

That the Howick Local Board:

a) Approves the proposed initiatives for the Howick Sports Plan in 2014/2015 including the delivery of initiatives/events by CM Sport, implementation of the ActivAsian Programme, and the completion of the Howick Sport and Recreation Facilities Plan.

Comments

7. Background

The Howick Sport Plan was initiated in 2013/2014 with funds allocated in the Howick Local Board budget to facilitate participation in sport and active recreation and to undertake specific projects. A number of successful initiatives and events were delivered including the Howick Sports Forum, Howick Sports Awards, Howick Coaches Club, and a Have-a-go-Day.

Howick Local Board has allocated $105,872 in 2014/2015 for Howick Sport Plan initiatives.

8. Strategic Context

The proposed Howick Sports Plan initiatives for 2014/2015 align with strategic direction in the Auckland Plan and the Sport and Recreation Strategic Action Plan as follows:

Auckland Plan targets:

· increase the number of school-aged children participating in organised sport and informal physical activities by 2040.

· increase the number of Aucklanders actively participating in recreation and sport every week from 79% to 90% by 2040.

Sport and Recreation Strategic Action Plan Key Initiatives:

· develop and run free or low-cost, easy to get to, family-friendly events that are focused on physical activity or sport (1.3)

· invest in increased local provision of recreation and sport programmes (2.5)

· invest in and deliver initiatives that increase levels of physical activity and fitness in low-participant populations

· invest in free or low-cost, locally provided physical activity programmes, recreation and sport that increase participation by ethnic communities (4.1).

Initiatives and projects proposed for 2014/2015 are summarised below.

Howick Sports Forum

9. The inaugural Howick Sports Forum was held on Sunday 7 July 2013 with attendees from 26 Howick sport and recreation clubs. Feedback from the forum indicated participant support for this event. It is anticipated that the number of attendees will increase as the event becomes an annual fixture. The forum will be held in February 2015.

10. The forum will provide an ongoing opportunity to seek feedback from Howick sports clubs. Once identified, suggestions can be addressed, where possible, through future local board investment in sport.

Howick Sports Summit

11. The Howick Sporting Summit will be a facilitated event for invited representatives from schools and sports clubs. The purpose is to encourage stronger relationships between schools and clubs, particularly the shared use of sports fields and facilities. Additionally it will encourage collaboration between sports clubs and primary, intermediate and secondary schools.

12. The inaugural Howick Sporting Summit is anticipated for Term 4, 2014 in preparation for the 2015 school year.

Howick Sports Awards

13. The Howick Sports Awards event was held on 18 May 2014 to raise the profile of sports clubs and celebrate the success and dedication of Howick athletes and volunteers. This event attracted 146 attendees.

14. Following the sports awards, Howick Local Board portfolio holders provided feedback to the Sport and Recreation Advisor and indicated they would like to see this event delivered in 2014/2015. This event is scheduled for May 2015.

Howick Coaches Club

15. The Howick Coaches Club initiative began in 2013/2014. Coaches that attended workshops indicted a desire for ongoing coaching workshops where current practise can be shared. The aim is that aside from increasing club capability, the workshops will provide a network of support and mentors available to coaches.

16. A programme of coaching workshops has been prepared for 2014/2015 and includes the following topics: i) risk management ii) Six Keys to a Successful Club and iii) websites/social media.

Sports club promotion days

17. Two promotion days are proposed in 2014/2015; one at Pakuranga Plaza and the other at Botany Plaza. Clubs will be encouraged to promote their accomplishments and recruit new members at the beginning of the summer and winter seasons.

Have-a-Go Days

18. Four Have-a-Go Days are proposed in 2014/2015. These will focus on several of the 14 Sport NZ targeted sports. The aim is to provide an opportunity for local clubs to promote their sport.

School holidays BMX programme at Lloyd Elsmore Park BMX track.

19. The BMX track at Lloyd Elsmore Park is popular in the school holidays. It is proposed that in 2014/2015, CM Sport will deliver a “Have-a-Go” holiday programme for children at the BMX track. This will include instruction in safe riding and skills and will also include ride time. The programme will be delivered in conjunction with the club.

20. CM Sport has been delivering learn-to-ride lessons at Elm Park School and Owairoa Primary School in 2014. Children at these schools and other local schools will be encouraged to visit the BMX track during the school holidays.

ActivAsian

21. In 2013/2014, CM Sport completed market research in order to tailor the ActivAsian programme, ensuring resources will be allocated to achieve the desired outcomes. Key findings are that Asian primary school children would like to participate in sport activities after school but either their parents cannot take them to venues or they do other activities.

22. The most popular activities for Asian male children are swimming, soccer and Taekwondo. The majority of Asian girls participated in swimming, dance and gymnastics. Other sports children indicated that they would like to play are badminton and basketball.

23. The recommended ActivAsian programme includes delivering a sport and recreation programme in four primary schools (each has a high percentage of Asian children), developing a holiday programme, providing swimming lessons to new immigrants and working with clubs to increase Asian club membership. It also includes developing and supporting Asian student leaders.

Howick Sport and Recreation Facilities Plan

24. The Howick Sport and Recreation Facilities Plan is the first local level facilities plan in Auckland and seeks to identify current facility capacity and how it can be maximised. The research will determine what facilities will be required in future and where, in order to guide decision making and investment.

25. Budget summary for 2014/2015

	Description	$
1	Sport and Recreation Programme	$40,000
2	ActivAsian Programme	$39,900
3	Howick Sport and Recreation Facilities Plan	20,837
	Total	$100,737

Consideration

Local board views and implications

26. On 12 June 2014, the Howick Sports Plan proposal for 2014/2015 was presented to Howick Local Board portfolio holders to seek feedback. Local board portfolio holders were supportive of the proposed initiatives, events and the Howick Sport and Recreation Facilities Plan project.

Maori impact statement

27. There is no specific impact on Maori from the recommendations in this report however Maori, along with all within the community, will benefit from the recommended initiatives.

Implementation

28. The Recreation Planning and Programming team will lead the implementation of the 2014/2015 initiatives. It is anticipated that Counties Manukau Sport will assist with the implementation of initiatives.

Attachments

There are no attachments for this report.

Signatories

Authors

Rose Ward - Parks and Recreation Advisor

Authorisers

Teresa Turner - Relationship Manager

Ian Maxwell - Manager Parks, Sports & Recreation

Howick Local Board

11 August 2014

Auckland Transport Update - August 2014

File No.: CP2014/16961

Purpose

1. Providing an update on transport matters for the information of the Howick Local Board and a register of transport issues in the Howick Local Board area, as collated by Auckland Transport’s Elected Member Relationship Manager (South).

Executive summary

2. This report covers matters of specific application and interest to the Howick Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides updates on:

· the Howick Local Board’s transport capital fund (both current and new projects)

· Chapel Road/Town Centre Drive intersection improvements update

· Watercare project updates.

Recommendation/s

That the Howick Local Board:

a) That the report entitled ‘Auckland Transport Update – August 2014’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South) be received.

Discussion

Howick Items

A1. Local board transport capital fund (LBTCF)

1. The Howick Local Board’s funding allocation under the LBTCF is $871,903 per financial year. Following Auckland Council approval last year to roll-over the 2012/13 LBTCF budget into the subsequent electoral term and then the recent elections, the Board is able to access funding across five financial years.

2. The Board’s active projects are included in Table 1 below (NB: ROC = rough order of costs; FEC = firm estimate of cost):

Table 1:

ID#

Project Description

Progress/Current Status

009

Improvements at Half Moon Bay (HMB) Marina

· $27,000 allocated from 2011/12 Discretionary budget in Aug-13

· $100,000 allocated from LBTCF in Sep-13

· $24,520 incurred to date in detailed design phase as at 28-Jul-14

· FEC estimate of $229,470 (construction only)

· Firm estimates ($229,470) and detailed designs were reported to the Board’s transport portfolio meeting on 6-May-14.

· The Board’s transport portfolio holders met with BBYC representatives on 20-May-14 and 24-Jun-14 to discuss the possibility of BBYC input into the design proposal.

· AT’s project manager met with the BBYC’s consultant on 1-Jul-14 to discuss the additional scope or scope change to the project. Those additions or changes will be minuted and provided back to the Board’s transport portfolio holders once received.

· BBYC has requested to meet AT on 6-Aug-14 to have a look at the concept plans.

152

Driver Feedback Signs (Bradbury Road, Gracechurch Drive, and Cryers Road)

· FEC estimate of $27,000

· Final cost of $17,820

· Construction was completed in Jun-14.

· Final cost was $17,820 due to very competitive tender rates.

153

Pedestrian Safety Improvements to the Meadowlands/Whitford/Millhouse intersection

· FEC estimate of $460,000

· Final cost will be higher

· All construction completed in Jul-14.

· Final costs still to be advised, but will be higher than original budget by about $50,000 largely due to Vector costs for streetlight electrical connections.

154

Crooks Road streetscape improvements

· FEC estimate of $95,000

· On 9-Sep-13, the Board approved a streetscape-only project for construction at $129,000.

· Current cost estimates are in the order of $95,000.

· The contract has been let and construction will begin in late Jul-14.

155

Burswood Business Area enhancements

· FEC estimate of $196,000

· On 9-Sep-13, the Board resolved that engagement with affected parties and representative groups be undertaken on the project.

· Detailed designs and planting plans have been prepared for consultation, which is proposed to be undertaken in Aug-14.

156

Highland Park bus shelter installation

· FEC estimate for duplicate shelter $22,000

· On 9-Sep-13, the Board approved a duplicate shelter for construction based on a ROC of $15,000. A FEC of $22,000 has since been provided.

· Other installations immediately next to the existing shelter means that side-by-side installation of the duplicate shelter is not possible without significant cost. AT is now looking at a nearby alternative position.

210

New bus shelters x2 (at Ti Rakau Drive and Cockle Bay School)

· FEC estimates for Ti Rakau $20,000 and Cockle Bay $26,000

· Final cost of $42,655

· Construction of both shelters was completed in the first week of Jul-14.

· Final cost for both shelters was $42,655.

217

Pigeon Mountain Road metering signals and bus lane

· ROC estimated at $165,000

· On 10-Feb-14, the Board approved the project to proceed to detailed design and costing stage based on the ROC of $165,000.

· The project is currently in detailed design. Feasible options will be reported to and feedback sought from a meeting of the Board’s Transport and Planning portfolio team in Aug-14.

272

Little Bucklands Beach walkway – both north and south of Grainger Point

· ROC estimated at $300,000 (for approx 150m in both directions)

· This project would comprise a piled cantilever walkway structure over the seawall with rock rip rap underneath, which will require specific design, consultation and consents.

· The Board was also invited to consider a footpath through Grainger Point, but along the road, estimated at $9,000 for 50m. However, it has since been discovered that Council Parks is looking at proposals within Grainger Point that may also include an internal footpath. It is therefore suggested that a footpath along the road only be considered at a later date, if still needed.

· On 14-Jul-14, the Board approved this project to progress to detailed design and costing stage.

273

Ormiston Road loose metal footpath

· ROC estimated at $50,000

· Proposal is for a 1m loose metal footpath on the south side of Ormiston Road from the Ormiston town centre site to Ormiston College.

· On 14-Jul-14, the Board approved this project to progress directly to construction stage.

276

East Tamaki streetlighting upgrade

· ROC estimated at $58,000

· Proposal includes Kerwyn Ave, Andromeda Crescent, Lorien Place and Arwen Place in East Tamaki.

· On 14-Jul-14, the Board approved this project to progress directly to construction stage.

278

Paparoa Road/Four Trees intersection improvements

· ROC estimated at $70,000

· Proposal is for pedestrian facilities at this intersection, including footpath and pram crossings.

· On 14-Jul-14, the Board approved this project to progress to detailed design and costing stage.

279

Chapel Road pedestrian signals

· ROC estimated at $200,000

· Proposal is for a new signalised pedestrian crossing at the existing caged pedestrian refuge on Chapel Road north of Baverstock Road

· On 14-Jul-14, the Board approved this project to progress to detailed design and costing stage.

3. The Howick Local Board’s transport capital fund to date is summarised below:

Howick Local Board transport capital fund summary:

Total funding available (across 5 FYs)	$4,359,515
Completed projects reporting actual costs (3x driver feedback signs; Ti Rakau Road & Cockle Bay School bus shelters)	60,475
Completed projects awaiting actual costs (Pedestrian improvements at Meadowlands/Whitford/Millhouse – actual cost will be higher than previously estimated)	460,000
Estimates for projects given construction approval (Crooks Road pedestrian and streetscape improvements; Highland Park duplicate bus shelter; Ormiston Road loose metal footpath; East Tamaki streetlighting upgrade)	225,000
Projects with committed funding awaiting detailed estimates (Half Moon Bay walkway/ pedestrian improvements)	100,000
Rough estimates on projects at detailed design and costing stage (Burswood Business Area enhancements, Pigeon Mountain Road metering signals and bus lane; Paparoa Road/Four Trees intersection improvements; Chapel Road pedestrian signals)	631,000
*Funding still available to allocate*	$2,883,040

4. New projects as identified at a Transport and Planning portfolio meeting held on 20 May still awaiting rough orders of cost are:

Table 2:

ID#	Project Description	Progress/Current Status
274	Point View Drive footpath	· Proposal is for new footpath on western side of Point View Drive between Caldwells Road and #130 Point View Drive · Under assessment.
275	Howick Tetratrap installation	· Proposal is for potential installation of Tetratrap stormwater quality devices in road catchpits, particularly covering the Highbrook industrial area east of Harris Road. · Under assessment. · A catchment study funded by a local board opex budget would likely be required first, following which the LBTCF may be used for installation. ROCs will vary depending on catchments selected.
277	Bus shelter lighting improvements	· Proposal is for lighting improvements as necessary at all bus shelters throughout the Howick ward. · Under assessment.
280	Half Moon Bay secure bike parking facility	· Under assessment.

A2. Chapel Road/Town Centre Drive intersection improvements update

5. Work is proceeding well on the intersection improvements at the Chapel Road and Town Centre Drive intersection alongside Botany town centre.

6. In the week beginning 14 July, Vector works on the school side of Chapel Road were finished, and the pram crossing in front of the school was poured.

7. In the week beginning 21 July, traffic management was installed on Chapel Road on the shopping centre side, excavations began for road widening, and three 100mm ducts were installed across Chapel Road.

8. Beginning on 28 July, planned works for the week include continuing road widening and undercutting, and beginning drainage and Telecom protection works.

A3. Watercare project updates (as provided by Watercare)

9. The July 2014 update on the Panmure Wastewater Main Project (also affecting Pakuranga Road and Millen Avenue) is shown at Attachment A.

10. Other Watercare updates for the Howick area (Chapel Road, Ridge Road, Bucklands Beach Road and Kilkenny Road) are:

· Work will be completed in Chapel, Kilkenny And Bucklands Beach Roads prior to commencing work in Ridge Road.

· All the steel plates removed and trenches backfilled with temporary reinstatement in Bucklands Beach, Chapel and Kilkenny.

· Construction work in Ridge Road will commence early next week by 21 July and with an expected completion date by the end of October.

A4. Consultation documents on proposed improvements

11. Consultation documents for the following proposals have been provided to the Howick Local Board for its feedback. As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.

12. Proposed ‘No Stopping At All Times’ parking restrictions (NSAATs), Oakwood Grove, Eastern Beach – it has been brought to Auckland Transport’s attention that vehicles are frequently parked in front of properties 16 and 21 Oakwood Grove, in close proximity to the bend, which obstructs forward visibility of motorists traversing the bend and reduces the available road width to a single lane. Parked vehicles also obstruct pedestrian and motorist inter-visibility in this location where a pram crossing provides a crossing point for pedestrians. In order to provide sufficient inter-visibility and also maintain clear access for traffic around the bend, Auckland Transport is proposing to install a short length of NSAATs on both sides of the road, as shown on the plan at Attachment B.

13. Proposed bus stop upgrades, Cascades Road, Pakuranga Heights – Auckland Transport has undertaken a review of the arrangement, spacing and facilities of bus stops along Cascades Road in order to identify opportunities to optimise bus stop spacing and upgrade facilities to improve service efficiency, safety and passenger convenience. Opportunities identified to enhance the existing bus stops along this section of Cascades Road (at numbers 13-15, 49-53, 50-52, 92-94 and 107-109) include:

· Provision of a hard stand in the grass berm to assist passengers when getting on and off the bus

· Installation of road marking to better identify the area reserved for buses only

· Installation of NSAATs to provide enhanced manoeuvring area for buses to enter and exit the bus stops

· As a result of the space constraints due to trees and vehicle entrances, some bus stops have needed to be relocated from their current positions.

Auckland Transport is therefore proposing a number of bus stop upgrades on Cascades Road, as shown on the plans at Attachments C1 to C3.

General Information Items

B1. Cameras and lights linked to new computer system

14. Relief could be at hand for motorists and cyclists suffering red-light rage on Auckland's clogged roads.

15. Road users are being promised less waiting time at traffic lights linked to CCTV cameras.

16. Hundreds of cameras already stationed at intersections will give Auckland Transport more accurate information about traffic flows and congestion than is now available from magnetic loops in road surfaces, and allow it to adjust light phases to shorten traffic queues.

17. But making traffic lights work better is just one of a raft of efficiency and safety benefits expected from a new computer "analytics" system aimed at co-ordinating data pouring in from 1800 cameras already spread across the Super City's roads and railway stations.

18. Auckland Transport says its primary concern will be safety, but the system will allow some cameras to be used for multiple purposes. Those will include gathering traffic data for planning, emergency incident management, parking enforcement, combating vandalism and keeping busways and clearways free of obstruction.

19. Auckland Transport, which has inherited five separate camera systems from former councils, is finalising a contract to unify them on a single information platform which will automatically alert staff at a new traffic operations and incident management centre on Queens Wharf to congestion or safety problems needing rapid responses. That is likely to include alerts being flashed up on banks of monitors if train passengers get too close to the edges of platforms or even fall on to tracks, so centre staff can send warnings across public address systems or to rail operator Transdev.

20. Cameras will also be used to back up existing GPS tracking of any parking officers finding themselves under attack from angry drivers.

21. Auckland Transport is still working through protocols with the Privacy Commissioner to protect information gathered, although it will be available to the police for prosecution purposes, subject to warrants being obtained. However, information about individuals would be kept for a maximum of seven days, unless needed longer for evidential purposes.

22. The new system will also feed into a traffic operations centre run since 2010 in Takapuna by the NZTA, which is sharing project costs and will use it to enhance its management of motorways and highways.

B2. East West Connections

23. A number of joint NZTA/Auckland Transport community engagement events were held in late July for the East West Connections and the replacement of the old Mangere Bridge. Feedback from these events will be analysed after further events are held in early August.

24. Overall the public have been very interested in the projects and forthcoming with providing feedback on the transport network in the area.

25. An estimated 100 people visited the stand at Onehunga night market, while there were about 200 at Sylvia Park Mall, and more than 800 attended the old Mangere Bridge event. Two mataawaka hui and a facilitated workshop with business and community groups were also held.

26. Key feedback themes included difficulties experienced at Gloucester Park interchange, congestion and freight along Church/Neilson Streets, extension of existing walking and cycling paths, improved public transport connections, rail to the airport, safety (especially for children), keeping healthy (walking and cycling paths, reducing pollution), the Highbrook Interchange, South Eastern Highway connections and connections to/from Onehunga-Penrose.

27. The feedback will be used to investigate potential solutions to address two priority issues – connections into and out of Onehunga-Penrose and public transport between Mangere and Sylvia Park. It will also be used in continuing work with stakeholders and the community to develop a transport network in the East West area that addresses the issues identified and supports planned growth.

Media Releases

C1. Design Progress for the City Rail Link

28. On 10 July it was announced that design of the Britomart end of the City Rail Link (CRL) was being progressed with Auckland Transport asking the construction industry to register its interest in the work.

29. The focus of the design work will be on the downtown section of the CRL, from Britomart through Queen, Customs and Albert Streets to Wyndham Street. It is the area that most affects other planned and proposed inner city development by Auckland Council and private developers.

30. “It’s a sensible next step to get design certainty for the part of the CRL that will most affect everyone else’s plans in the city. It is also important to have the design advanced so any consents can be identified and applied for,” said Auckland Transport’s Chief Executive David Warburton.

31. Auckland Council’s Chief Executive Stephen Town said, "This next step is important as it will ensure the sequencing of city centre improvements is well planned over the next 3 years."

32. Auckland Transport wants to be in a position to progress work in the downtown area so other city development can proceed without unnecessary delay, once CRL construction funding is approved.

33. Dr Warburton said that engaging early with the construction industry in this way is routine on major projects to ensure a cost effective design that minimises adverse effects.

34. For more information on CRL, go to: https://at.govt.nz/projects-roadworks/city-rail-link

C2. Open days to showcase plans for new Waterview shared path

35. On 23 and 24 July, Auckland Transport unveiled plans for a new walking and cycling link between Waterview and Mt Albert at two public open days in Mt Albert and Avondale,

36. Delivered as part of the Waterview Connection project, the shared path will add to Auckland’s growing cycling and walking network, connecting with the north-western (SH16) cycle route and existing shared paths to Onehunga and New Lynn.

37. Auckland Transport has investigated a range of options, talked with property owners, and developed a concept design for the path. The project team was then on hand to answer questions at the public open days.

38. The Waterview shared path will be around 2.4km long and around 3.5 metres wide, running from Alan Wood Reserve off New North Road, following the route of Oakley Creek and connecting with Great North Road, as shown on the map at Attachment D.

39. Two new bridges will be built along the route to connect communities to the path – one across Oakley Creek and the other over the western rail line. There will also be easy access to the path at various points along the route, such as Phyllis Reserve and the Unitec campus.

40. Auckland Transport’s Community Transport Manager, Matthew Rednall, said the shared path will be great for the local community. “Not only will it mean safe traffic-free links and improved access to local schools, colleges and other community facilities, it’ll be a great place to get some exercise,” he said. “The path will be well lit and have a low gradient to make it safe and easy to use.”

41. Construction is expected to begin in late 2016 and take around 12 months to complete.

42. For more details, go to: https://at.govt.nz/projects-roadworks/waterview-shared-path/

Issues Register

43. The regular monthly issues register is Attachment E to this report.

Consideration

Local Board Views

44. The Howick Local Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

45. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Panmure Wastewater Main Project Update - July 2014	27
b View	Plan of Proposed 'No Stopping At All Times' parking restrictions, Oakwood Grove, Eastern Beach	29
c View	Plan of proposed bus stop upgrades, Cascades Road, Pakuranga Heights	31
d View	Plan of proposed Waterview shared path route	35
e View	Issues Register	37

Signatories

Author	Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport
Authorisers	Jonathan Anyon – Elected Member Relationship Team Manager; Auckland Transport

Howick Local Board

11 August 2014

Howick Local Event Support Fund - Round 1 2014/2015

File No.: CP2014/16054

Purpose

1. The purpose of the report is for the Howick Local Board to consider the Everyday Heroes request for funding through the Local Event Support Fund Round One 2014-2015 contestable process and rescind the decision to support the Everyday Heroes event as previously agreed with the adoption of the Community Development Arts & Culture (CDAC) 2014/2015 Work Programme, on 9 June 2014 (HW/2014/86).

2. To present a summary of applications received in round one of the local event support fund for 2014-2015 for the Howick Local Board. The Howick Local Board is requested to either fund, partially fund or decline the applications.

Executive summary

3. The Howick Local Board allocated $126,850 to events in the CDAC work programme, adopted on 9 June 2014 (HW/2014/86).

4. A decision to support the Everyday Heroes event was previously agreed with the adoption of the Community Development Arts & Culture 2014-2015 Work Programme, on 9 June 2014 (HW/2014/86). The Howick Local Board has indicated a desire to amend that decision on the basis that the event scheduled for 2014-2015 will not now be held within the Howick Local Board area. In the previous year, 2013-2014, the event was funded directly via the work programme and held at Barry Curtis Park.

5. A local events support fund of $261,786 is available to the Howick Local Board for distribution over two funding rounds in the 2014/2015 financial year.

6. A balance of $134,936 remains available to Howick Local Board for contestable event funding to be distributed in round one.

7. Twenty two applications totalling $164,283 have been received for round one. Summary coversheets of these applications are provided in Attachment A.

8. A workshop was held with the Howick Local Board on 3 July 2014 to consider the applications for round one. Indicative levels of funding are proposed, to be formally agreed by the local board.

Recommendation/s

That the Howick Local Board:

a) rescind the decision to the allocate $19,000 for the Everyday Heroes event, within the Resolution HW/2014/86

b) agree to either fund, partially fund or decline the applications for round one 2014/2015 Local Event Support Fund as follows:

Applicant	Event	Venue	Date	Amount Requested
Counties Manukau Sports Foundation	2014 Counties Manukau Sporting Awards	Vodafone Events Centre Manukau	27 November 2014	$3,000
New Zealand Offshore Powerboat Association	2015 New Zealand Offshore Powerboat Championships Series Round 3	Beachlands / Beachlands Boat Club	22 February 2015	$5,000
Auckland Highland Games Association Inc	Auckland Highland Games	Three Kings Domain, Cnr Mt Albert and Mt Eden Roads, Three Kings, Auckland	22 November 2014	$3,500
Ormiston Community Vision	Christmas in the Courtyard	Ormiston Senior College	13 December 2014	$5,000
Pakuranga Interchurch Charitable Trust	Community Workshops	Pakuranga Counselling Centre	1 October 2014	$10,000
Eastgate Christian Centre	Eastgate Christian Centre Christmas Walk Through	5 Ben Lomond Cres, Pakuranga	18 December 2014	$8,000
NZ Women Ltd	Elvis in the Gardens	Auckland Botanic Gardens	3 March 2015	$2,000
Uxbridge Creative Centre	Estuary Artworks 2015	Uxbridge Creative Centre / Fo Guang Shan Buddhist Temple	12 March 2014	$10,000
New Zealand Police - Counties Manukau District	Everyday Heroes	Hayman Park, Cnr of Davies Avenue and Wiri Station Road, Manukau	21 February 2015	$7,042
Joy to the Nations Charitable Trust	Flat Bush Light Party	Mission Heights Primary School	31 October 2014	$3,830
Lions Club of Howick Charitable Trust Inc.	Howick in the Park – Military Tattoo	Lloyd Elsemore Park	22 February 2015	$18,402
Howick Children’s Charitable Trust	Howick Santa Parade	Mangere Town Centre	29 November 2014	$32,365
Howick Village Business Association	Howick Village Christmas Lights	Howick Village	24 November 2014	$13,680
Uxbridge Creative Centre	Kids Festival	Uxbridge Community Centre	18 October 2014	$3,864
New Chinese Cultural Education Centre	Know More about Chinese Culture	Highland Park Community House / Wakaaranga Primary School Hall.	17 November 2014	$1,000
Manukau Indian Association	Manukau Diwali, Navrati and Garba	Vodafone Events Centre	11 October 2014	$12,000
Manukau East Council of Social Services	MECOSS Annual EXPO	Waipuna Lodge	10 October 2014	$7,500
Pakuranga Chinese Association	Moon Festival Multi-Cultural Event	Imperial Palace and Event Centre, Mt Wellington	5 October 2014	$6,000
Neighbourhood Support Pakuranga	Neighbours Day	Bucklands Beach or Eastern Beach	13 November 2014	$2,500
Uxbridge Creative Centre	Photomarathon	Uxbridge Creative Centre and surrounds	8 November 2014	$3,000
NZ Overseas Chinese Culture and Arts Centre	Take part in Coca-Cola Christmas in the Park 2014	Auckland Domain	14 December 2014	$1,900
NZ Overseas Chinese Culture and Arts Centre	Thanks giving and anniversary celebration	China Town	8 November 2014	$4,700
			TOTAL	$164,283

Comments

9. The local event support fund provides the opportunity for Howick Local Board to work in partnership with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

10. Through the adoption of the following resolution (HW/2014/86):

That the Howick Local Board:

a) approves the Community Development, Arts and Culture work programme 2014 – 2015 (Attachment A);

the local board agreed to support the following events:

Stockade Hill and Howick Mainstreet Lights	$35,350
Everyday Heroes	$19,000
Fencible Walk Christmas Light Display	$12,000
Howick Santa Parade	$25,000
Christmas in Burswood	$1,500
Botany Community Day	$5,000
Howick Case Awards	$10,000
Koanga Spring Festival	$2,000
Movies in the Park	$9,000
Estuary Art Awards Arts out East	$8,000 $0
Total	$126,850

11. Following the allocation of funding for the events, it has been confirmed that the proposed location for the 2014-2015 Everyday Heroes would not now be held at Barry Curtis Park, located within the Howick Local Board area. The proposed location for the 2014-2015 event will now be Hayman Park, Manukau Central. Based on this geographical change the Howick Local Board has indicated their desire to reconsider the application via the contestable, not discretionary event funding process.

12. A local events support fund of $134,936 is available to the Howick Local Board for distribution over two funding rounds in the 2014-2015 financial year.

13. The local events support fund has two funding rounds, which close at specified times during the 2014-2015 financial year, as follows:

Round	Applications Close	Assessment	Decision Making
1	31 May 2014	June 2014	July/August 2014
2	31 October 2014	November 2014	December 2014/February 2015

14. Round one of the 2014-15 local event support fund received 22 applications totalling $164,283.Summary coversheets of these applications are provided in Attachment A.

15. A balance of $134,936 remains available to Howick Local Board for distribution within round one.

16. Local event support funding criteria guidelines for 2014-2015 have been established to assist applicants in understanding the focus of this fund and to guide decision-making. The applications have been assessed in accordance with the local event support fund guidelines.

17. The Howick Local Board has the opportunity to refer applications to another fund or to allocate funding from within its local event fund.

Consideration

Local board views and implications

18. Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Howick Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

19. The Howick Local Board seeks to engage with their diverse communities and provide for their social and cultural needs. Supporting local community events, especially youth and water-based events, assists in building a strong sense of community and ensures that each community maintains its own identity.

20. A local board workshop was held on 3 July 2014 to consider the applications to the local event support fund round one. This report reflects the views of local board members expressed at the workshop.

Maori impact statement

21. This fund does not specifically target Maori groups; however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

22. The decisions sought within this report fall within the local board delegations.

23. The decisions sought do not invoke the Auckland Council Significance Policy.

Implementation

24. Once the Howick Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

Attachments

No.	Title	Page
a View	Attachment A Funding Application Cover Sheets	45

Signatories

Authors

Sharon McGinity - Team Leader, Event Facilitation South

Authorisers

Kevin Marriott – Acting Manager Community Development Arts and Culture

Teresa Turner - Relationship Manager

Howick Local Board

11 August 2014

Howick Local Board: 2014/2015 Round One Community Funding - Applications for School Holiday Programme Funding

File No.: CP2014/16278

Purpose

1. To present a summary of applications received in Round One of the 2014/2015 financial year for the School Holiday Programme Fund for the Howick Local Board. The Howick Local Board is requested to either fund, partially fund or decline the applications.

Executive summary

2. Applications for Round One of the 2014/2015 community group funding schemes opened on 1 June 2014 and closed on 15 July 2014. Two funding rounds are planned in this financial year for the local board discretionary community fund and the legacy community funding schemes within the southern local board areas. Round Two opens on 1 February and closes on 15 March 2015. The majority of applications will be considered by the southern local boards at their October 2014 and June 2015 business meetings.

3. For providers of school holiday programmes, this effectively means that the above closing dates do not align with the September-October 2014 and April-May 2015 school holiday breaks.

4. For this reason, applicants who had school holiday programmes planned for some or all of these periods were invited to submit their applications by the closing date of Tuesday 15 July 2014. This will enable these applications to be reported to the relevant local boards for consideration prior to the applicants’ programmes commencing. The majority of applicants have applied for consideration of a full year of funding.

5. Four providers of school holiday programmes have applied for grants from this fund. The total value of their requests is $16,500. Some groups have applied for more than what is eligible under the scheme ($10 per day, per child – to a maximum of $100 per day). The Howick Local Board has $15,909 available in the 2014/2015 School Holiday Programme Fund budget to distribute.

Recommendation/s

That the Howick Local Board:

a. Agree to either fund, partially fund or decline the applications for the 2014/2015 School Holiday Programme Fund as follows:

Applicant	Project	Amount Requested	Amount Eligible
Joy to the Nations Charitable Trust	towards the provision of four school holiday programmes for 30-40 children for 49 days between 29 September 2014 and 17 July 2015	$3,900	$3,900
Lifekidz Trust	towards the provision of four school holiday programmes for up to 45 children for 58 days between 29 September 2014 and 17 July 2015	$6,100	$5,800
Masada Community Trust	towards the cost of four school holiday programmes for 20 children for 54 days between 29 September 2014 and 17 July 2015	$5,000	$5,000
Riverina School	towards the provision of two school holiday programmes for up to 25 children for 29 days during the September/October 2014 and December 2014/January 2015 school holidays	$1,500	$1,500
Total		$16,500	$16,200

Comments

6. Four applications have been received for school holiday programmes in the Howick Local Board area between 29 September 2014 and 17 July 2015. The tables below detail the community group application history of the groups since 1 July 2011:

a. Joy to the Nations Charitable Trust

Year	Project	Amount Granted	Board	Project Status	Fund Type
2012/13	four school holiday programmes for 35 to 40 students aged five to 13 years to be held at Mission Heights School, 103 Jeffs Road, Flat Bush between 1 October 2012 and 26 July 2013		Ōtara-Papatoetoe	Declined	School Holiday Programme
2012/13	three school holiday programmes for 35 to 40 students aged five to 13 years to be held at Mission Heights School, 103 Jeffs Road, Flat Bush between 20 December 2012 and 26 July 2013	$3,800	Howick	Accounted For	School Holiday Programme
2013/14	four school holiday programmes for 40 students aged five to 13 years to be held at 103 Jeffs Road, Mission Heights between 30 September 2013 and 18 July 2014	$4,073	Howick	Funded (report due 31/08/2014)	School Holiday Programme

b. Lifekidz Trust

Year	Project	Amount Granted	Board	Project Status	Fund Type
2011/12	a 25-day school holiday programme for up to 40 students from 19-23 December 2011 and 9 January – 3 February 2012 at The Depot, Pakuranga	$2,400	Howick	Accounted For	School Holiday Programme
2011/12	a 10-day school holiday programme from 2 to 13 July 2012 for up to 40 five to 16 year olds at the depot, Lloyd Elsmore Park, Pakuranga	$1,000	Howick	Accounted For	School Holiday Programme
2012/13	four school holiday programmes for 45 students to be held at The depot, Lloyd Elsmore Drive, Lloyd Elsmore Park, between 1 October 2012 and 26 July 2013	$4,000	Howick	Accounted For	School Holiday Programme
2012/13	wages for youth workers who provide services for the summer school holiday programme	$10,000	Howick	Accounted For	Social Investment - Single Board
2013/14	four school holiday programmes for 45 children and special needs students aged five to 21 years to be held at 103 The Depot, Sir Lloyd Elsmore Drive, Pakuranga between 30 September 2013 and 18 July 2014	$5,900	Howick	Funded (report due 31/08/2014)	School Holiday Programme

c. Masada Community Trust

Year	Project	Amount Granted	Board	Project Status	Fund Type
2011/12	the cost of advertising and equipment hire for a promotional event to be held at Te Tuhi (13 Reeves Road, Pakuranga), on 8 October 2011		Howick	Declined	Local Board Discretionary Community
2011/12	the cost of the October 2011 school holiday programme for up to 30 students aged from five to13 years and 14 to 20 years	$1,000	Howick	Accounted For	School Holiday Programme
2011/12	advertising and printing costs for an open-day event to launch a teen pregnancy and young parent support group on 1 April 2012		Howick	Declined	Local Board Discretionary Community
2011/12	advertising and printing costs for an open-day event to launch a teen pregnancy and young parent support group on 1 April 2012		Ōtara-Papatoetoe	Declined	Local Board Discretionary Community
2011/12	a 10-day school holiday programme for up to 25 children aged from five to 18 years to be held at Glenhouse, Pakuranga from 2 to 13 July 2012	$1,000	Howick	Accounted For	School Holiday Programme
2011/12	purchase of additional storage cupboards, furniture and equipment to accommodate the increase in the number of students attending the centre	$1,000	Howick	Accounted For	Local Board Discretionary Community
2012/13	four school holiday programmes for 25 students aged five to 17 years, to be held at Glenhouse, Pakuranga between 1 October 2012 and 26 July 2013	$1,150	Howick	Accounted For	School Holiday Programme
2012/13	salary for a programme co-ordinator, venue hire and maintenance, landscaping, advertising and the cost of a presenter for a fund-raising public workshop		Howick	Declined	Local Board Discretionary Community
2012/13	three school holiday programmes for 25 students aged five to 17 years, to be held at Glenhouse, Pakuranga between 17 December 2012 and 26 July 2013	$3,450	Howick	Accounted For	School Holiday Programme
2013/14	four school holiday programmes for 30 children and special needs students aged five to 18 years to be held at Glenhouse, Glenhouse Ave, Pakuranga between 30 September 2013 and 18 July 2014	$4,900	Howick	Funded	School Holiday Programme
2013/14	towards the purchase of playground cushion fall, chairs and Tic Tac Toe	$6,582	Howick	Overdue Accountability (report due 16/05/2014)	Local Board Discretionary Community

d. Riverina School

Year	Project	Amount Granted	Board	Project Status	Fund Type
2011/12	a 10-day school holiday programme for up to 30 five to 13 year olds at Riverina School, Pakuranga from 2 to 13 July 2012	$1,000	Howick	Accounted For	School Holiday Programme
2012/13	four school holiday programmes for 30 students aged five to 13 to be held at Riverina School between 1 October 2012 and 26 July 2013		Howick	Declined	School Holiday Programme
2013/14	two school holiday programmes for 30 children aged five to 13 years to be held at Riverina School, 30 Millen Ave, Pakuranga between 30 September to 11 October 2013 and 6 to 31 January 2014	$1,000	Howick	Accounted For	School Holiday Programme

Consideration

Local board views and implications

7. Local boards are responsible for the decision-making and allocation of funding. The Howick Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through the funding of school holiday programmes. Due to the timing of the funding round and the school holidays these applications have not been work-shopped with the Howick Local Board.

Maori impact statement

8. Community funding will benefit Maori along with other community members in the Howick Local Board area.

Implementation

9. The funding advisors within the Regional Strategic Community Initiatives team of Community Development and Safety will confirm the decision of the local board in writing.

Please change Kevin Marriott’s title to Acting Manager Community Development Arts and Culture.

Attachments

There are no attachments for this report.

Signatories

Authors

Jenny Young - Community Funding Co-ordinator South

Authorisers

Kevin Marriott – Actomg Manager Community Development Arts and Culture

Teresa Turner - Relationship Manager

Howick Local Board

11 August 2014

Local and Sports Parks Annual Operational Expenditure Work Programme 2014/15

File No.: CP2014/15695

Purpose

1. To provide the Local Board with an overview of the 2014/15 Local and Sports Parks operational expenditure (opex) work programme in Howick.

Executive summary

2. In accordance with Local Board Delegations January 2013, Section J (1) Local Parks, this report provides an overview of the opex programme arising from the approved budget allocation.

3. This report focuses on the direct operational spend and does not consider the Local Parks General budget that includes the corporate allocations for costs associated with staff, depreciation, interest, rates and other overheads.

4. In addition this report does not address the budget of other departments that are included under ‘Local Parks Activity’ budget view received by the Local Board. For example property budgets relating to buildings on parks are managed by Property Services and not by Local and Sports Parks.

5. By far the majority of parks operational costs are associated with the 5 main contracts: Full Facility, Arboriculture, Ecological Restoration, Security and Auditing. Howick Local Board also has contract commitments with the Highbrook Park Trust.

6. There is also non-contract related budget for the following: Vounteers, New Specimen Trees, Programmes and Events, Systems and Licenses, Storm Damage and Coastal Management.

7. An explanation for each budget is included in the body of the report. The board can, at any time, request more detailed information about any aspect of the Local and Sports Parks operational spend.

8. The board is asked to note that not every aspect of the parks work programme can be anticipated or predicted. The opex programme and its associated budget should retain a degree of flexibility in order to respond to unforeseen events.

Recommendation/s

That the Howick Local Board:

a) That the Howick Local Board endorses the opex programme and notes that any significant changes to the programme will be reported during the year.

Comments

9. Parks maintenance contracts combine to make up the majority of operational costs. These contracts are managed on a southern sector-wide basis that crosses Local Board boundaries.

10. Full Facility Contract: $4,520,100. This is the day-to-day maintenance of parks and includes mowing, sports fields preparation, litter removal, toilet cleaning, playgrounds and skate parks, gardens, car parks, footpaths and tracks, beach grooming, fixtures and furniture, waterways and structures. Some of these maintenance functions are carried out under a regular contract schedule (scheduled maintenance) and others under request from the contract manager (unscheduled maintenance).

11. Arboriculture Contract: $564,762. This is the day-to-day maintenance on public trees in parks and streets. It includes routine maintenance and responsive maintenance.

12. Ecological Restoration Contract: $184,741. This contract covers work in our high value bush and conservation reserves and includes restorative plantings and pest and weed control.

13. Security Contract: $127,647. This covers the regular opening and closing of park gates and other responsive security work required in the interests of public health and safety and protecting park assets where necessary.

14. Contract Auditing: $56’164. This covers the costs of independent auditors who monitor the performance of the above contractors.

15. Highbrook ParksTrust: $358,714. This arises from the Highbrook Reserves Agreement 2000 whereby Council makes an annual contribution to the maintenance of Highbrook Reserves via the Highbrook Reserves Trust who manage the land, This agreement will expire in 2015 when the trust will disestablish and reserves will come under direct Council management.

16. Other non-contract opex costs include:

17. Volunteers: $38,264. This budget supports volunteer activity in the local parks, with tools, equipment, materials and refreshments etc.

18. New Specimen Trees: $38,651. This budget is available to plant or replace specimen trees in key locations.

19. Programmes and Events: $112,605. This budget supprts a growing programme of events, activities and educational programmes in parks. There will be a separate presentation to the Local Board on the programme for the year.

20. Systems and Licenses: $19,152. This budget covers the license fees for the parks booking system and the asset management system and also the various seabed licenses required for coastal structures such as wharfs, jetties and boat ramps.

21. Storm Damage: $35,742. This budget allows a response over and above the contractual arrangements when storms or other weather events cause damage to parks assets.

22. Coastal Management: $72,470. This budget allows a response to coastal issues either through minor physical works or seeking professional advice on erosion or slope stability. It also covers sand replenishment.

23. Stockade Hill path scope: $5050. This budget is to scope possible alterations to the existing footpath at Stockade Hill. This work once complete will provide clarity and cost on whether the footpath can be widened to accommodate RSA commemorations each year on Anzac Day.

24. Because the Local Board see the budget at an ‘Activity Level’ some property costs are also included under Local Parks. In Howick this includes: Pigeon Mountain Toilets and Changing Rooms, Barry Curtis Amenity Block and Parks Public Conveniences. These budgets and the associated work programme are managed by Property Services.

Consideration

Local board views and implications

25. This report is made in accordance with the Local Board Delegations. The Howick Local Boars will be kept informed of operational performance at portfolio meetings, at workshops and through quarterly reports.

Maori impact statement

26. Where a parks operations action or activity is deemed to impact on Maori cultural or spiritual values, consultation with local iwi will be undertaken as a matter of course in accordance with established protocols.

Implementation

27. There are no implementation issues other than the often dynamic and unpredictable nature of parks management. Such events may be weather related, or a pest or disease, or a response to an accident or public safety issue, or a special request from the Local Board.

Attachments

No.	Title	Page
a View	14-15 HLB Opex budget	165

Signatories

Authors

Gregor Leishman - Parks Advisor

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Teresa Turner - Relationship Manager

Howick Local Board

11 August 2014

Howick Local and Sports Parks 2014/15 Capital Works and Renewals Programme

File No.: CP2014/16899

Purpose

1. The purpose of this report is to seek approval from the Howick Local Board on the Local and Sports Parks (LSP) proposed capital works and renewals programme for 2014/15.

Executive summary

2. The Howick Local Board has a capital works budget of approximately $4,207,252 million allocated for capital development and a renewals budget of approximately $1,795,057 million. LSP propose that these programmes focus on key areas within Howick, Pakuranga and Botany subdivision areas in line with the Local Board Plan and the Auckland Long Term including:

· Key walkway connections around Burswood, Mangemangeroa and the Flat Bush Greenfingers will continue to be developed.

· New playgrounds, play items and play spaces will be developed at Cyril French, Clydesdale Reserve, Macleans Park and around the new Flat Bush Subdivision.

· Pedestrian linkages to sports fields and a toilet changing room facility will be developed at Barry Curtis Park

· Irrigation, sand carpeting and sand slitting will be carried out across a number of sports fields.

· Fencing for Softball and Football will be installed at key locations.

· Coastal protection of key coastal areas will continue to progress.

· Key infrastructure such as footpaths, car parks, rubbish bins, picnic benches will be renewed throughout the local board area.

· The Eastern Beach toilet block shall be renewed/

Recommendation/s

That the Howick Local Board:

a) That the Howick Local Board approves the Local and Sports Parks Capital Works and Renewals programme for 2014/15 attached.

Comments

3. A draft Parks Capital Works and Renewals programme was presented to the Howick Local Board Parks Portfolio Holders on 27^th May 2014 and has since been refined incorporating feedback from local board members.

4. The draft capital works programme has several large projects that are an extension of ongoing work implemented by the board including the Mangemangeroa Walkway, the Rotary Walkway (Burswood) and Barry Curtis Park.

5. The renewal programme is based on the condition assessment of LSP assets, asset management planning and operational team investigation and assessment on assets that require renewal.

6. Cost estimates are identified but it should be noted that these may alter as a result of procurement processes. Any significant changes to cost estimates will be reported to the Local Board should this occur.

7. The Howick Local Board is asked to approve the allocation of funding. Due to the level of detail for some projects such as furniture and fixtures, these have been grouped together because the individual number of assets is a long list. Council officers will work closely with the nominated park portfolio leads to keep them informed of the programme of works.

8. Council officers shall work with the board to implement these programmes to ensure the board priorities and milestones are met.

Consideration

Local board views and implications

9. The capital works and renewal works proposed within this report have been identified within the Howick Local Board Plans and have been work shopped with the board as indicated.

Maori impact statement

10. Consultation with Mana Whenua will be undertaken as part of the setup of these projects and will be ongoing. As implementation plans are developed for each of the projects a consultation plan will be developed and Mana Whenua will be engaged where appropriate.

Implementation

11. A number of the works identified within the 2014/15 Howick Programme could potentially be delayed by consenting and/or weather conditions. These potential issues are identified early by the Project Managers and all reasonable steps are taken to ensure full implementation of the programme. Any variance to this programme will be reported to the board via parks portfolio meetings and regular reporting processes.

Attachments

No.	Title	Page
a View	Capital Works and Renewals Programme 2014/15	175

Signatories

Authors

Gregor Leishman - Parks Advisor

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Teresa Turner - Relationship Manager

Howick Local Board

11 August 2014

Local Economic Development Subsidy Allocation (Year Ending June 2015)

File No.: CP2014/15885

Purpose

1. A subsidy of $30,000 per annum was allocated to Business Improvement Districts (BIDs) operating in the legacy Manukau City Council area. These funds sit within the budget of the individual local boards. This report confirms how the Howick Local Board wishes to use these funds for the 2014/2015 financial year.

Executive summary

2. Clarification is sought from Howick Local Board on how they would like legacy Manukau City Council subsidy funds allocated for the 2014/2015 financial year.

3. In 2013/2014, Howick Local Board approved the subsidy to be made to Greater East Tamaki Business Association ($15,000) and Howick Village Business Association ($30,000). This same allocation is recommended for the 2014/2015 financial year.

Recommendation/s

That the Howick Local Board:

a) Approves subsidy grant payments be made to the two Business Improvement Districts listed below, for the 2014/2015 financial year:

· Greater East Tamaki Business Association (GETBA) $15,000.

· Howick Village Business Association (HVBA) $30,000

Comments

4. In July 2009, the former Manukau City Council resolved to grant funds as subsidies to thirteen business associations in its area. The subsidy amounts of $30,000 per business association were carried over in the transition to Auckland Council and incorporated into the budgets of the Economic Development unit of council.

5. The rationale for the subsidy was that the funding received by some Business Improvement Districts from their target rates was not always sufficient to make significant improvements in the town centres and precincts, and most especially so in smaller centres. The annual subsidy was to ensure that economic development could be actively supported in each business association precinct.

6. For the 2013/ 2014 financial year, the Local Board resolved (10 June 2013):

Resolution number HW/2013/99

MOVED by Member W Huange, seconded Member JR Donald:

That the Howick Local Board:

a) approves subsidy grant payments to be made to the two Business Improvement Districts listed below, at the beginning of the 2013/2014 financial year:

Greater East Tamaki Business Association (GETBA) $15,000

Howick Village Business Association (HVBA) $30,000

7. In the local board budget for Howick Local Board for 2014/2015, there is an amount of $54,450 showing under “Local Economic Development planning initiatives”. $45,000 of this budget amount relates to the subsidy grant payments.

Consideration

Local board views and implications

8. The local economic development subsidy is traditionally $30,000 per business association. As the area of GETBA is located within two local board boundaries (Howick and Otara Papatoetoe), the $30,000 subsidy is split between these two local board budgets.

9. Howick Local Board therefore has an amount of $45,000 available to be allocated from the 2014/2015 budget directly relating to these subsidies.

10. In 2012/2013, Howick chose to allocate the funds available to their BIDs. HVBA received $30,000, GETBA $15,000. In 2013/2014, as per the resolution above, a similar decision was made.

11. Each of the two BIDs collects an annual amount of target rate income. During the 2014/2015 financial year the amounts to be collected are:

a) Howick Village Business Association $140,707 (a 5% increase on the previous year)

b) GETBA will maintain its income from target rates of $500,000 (no increase)

12. Howick Local Board has limited discretionary funds available to assist local economic development initiatives. The subsidy payment can be used for any initiative that contributes to local economic development. The Board may choose not to allocate the subsidy as has been done in the past, but to apply it to other ED initiatives, alternatively the Board may choose to continue the subsidy payment.

13. GETBA has a full programme of initiatives including member services, training, networking and advocacy. The association may apply any subsidy provided by the local board to new projects identified through their annual planning process. Likewise, the HVBA has a programme of initiatives that it can deliver for members, some of which would benefit from local board support.

14. Proposed actions for the Howick Local Board from their discretionary budgets relating to economic development initiatives show a focus on a heritage plan, a tourism plan and a business leader’s network.

15. There are no funds allocated for the development of a local economic development action plan and this may not occur until after 2015/2016. The local ED team will monitor the delivery of the East Tamaki business precinct plan and provide a progress update to the board in September 2014.

16. The two existing Business Improvement Districts (BIDs) provide a valuable service by developing local business networks, providing collaboration opportunities and undertaking projects and initiatives that grow the local economies.

17. It is therefore recommended that the subsidy be used to continue to provide support to the HVBA and GETBA for the 2014/2015 financial year.

Maori impact statement

18. Howick has a smaller proportion of residents of Maori ethnicity (5% in the 2013 Census) when compared with the Auckland Region (11%). Maori will be impacted as business and property owners, employees and community stakeholders.

Implementation

19. Implementation of activities that the subsidy is applied to and reporting by the individual BIDS will be the responsibility of these organisations.

Attachments

There are no attachments for this report.

Signatories

Authors

Gillian Plume - Team Leader - BID Partnership Programme

Authorisers

Janet Schofield - Business Area Planning Manager

Harvey Brookes - Manager Economic Development

Teresa Turner - Relationship Manager

Howick Local Board

11 August 2014

Economic development work programme 2014/15

File No.: CP2014/16927

Purpose

1. To seek approval for the economic development work programme for the financial year 2014/15.

Executive summary

2. This report outlines the proposed economic development work programme for the local board in the coming financial year.

3. The draft work programme aims to provide a defined work programme for economic development in the local board area, and covers the following:

· business precinct plan development and implementation

· support for business improvement districts

· economic analysis and planning

· digital implementation and policy

Recommendation/s

That the Howick Local Board:

a) Approve the economic development work programme for 2014/15, as follows:

i) provide a status update on the implementation of the East Tamaki business precinct plan

ii) finalising the integrated business precinct plan for the industrial areas in south Auckland

iii) economic analysis and planning for the local economy

iv) provide support for the business improvement district partnership programmes in Greater East Tamaki and Howick

v) support for the roll out of ultrafast broadband and the sustainable and targeted provision of public WiFi.

Comments

4. The Economic Development department champions Auckland’s Economic Development Strategy (EDS), which aims to develop an economy that delivers opportunity and prosperity for all Aucklanders and New Zealand. The department works with ATEED, business, government and community stakeholders to lead local economic development, regional economic strategy and policy advice, economic analysis and advocacy, digital policy and international relations on behalf of Auckland Council.

5. An indicative work programme for economic development was presented to the local board on the 14 April 2014. Following further discussion with the local board, the work programme has been expanded to include a report on the progress being made with the implementation of the East Tamaki Business Precinct Plan.

6. The revised local economic development work programme for the Howick Local Board is attached to this report. In summary this is to:

· undertake economic analysis and planning for the local economy

· provide a status update on the implementation of the East Tamaki business precinct plan

· finalise the integrated business precinct plan for the industrial areas in south Auckland

· provide support for the business improvement district partnership programmes in Greater East Tamaki and Howick

· support the roll out of ultrafast broadband and the sustainable and targeted provision of public WiFi.

Consideration

Local board views and implications

7. The indicative economic development work programme was presented and approved by the local board on the 14 April 2014. The board has discussed the programme at a workshop and the revised programme incorporates the boards suggested amendments.

Maori impact statement

8. There are no direct impacts on Māori as a result of this report. Future agenda items that are considered as a result of the work programme may have implications for Māori, and the Auckland Plan identified Māori outcomes which will be addressed in the respective reports.

Attachments

No.	Title	Page
a View	Economic development work programme 2014/15	185

Signatories

Authors

John Norman - Strategic Planner Local Economic Development

Authorisers

Janet Schofield - Business Area Planning Manager

Harvey Brookes - Manager Economic Development

Teresa Turner - Relationship Manager

Howick Local Board

11 August 2014

Howick Local Board - Allocation of the Portfolio Support & Engagement Budget for 2014/2015

File No.: CP2014/17053

Purpose

1. This paper seeks the Howick Local Board’s approval on the process to allocate the Portfolio Support and Engagement budget for 2014/2015.

Executive summary

2. The Howick Local Board has allocated $100,000 for Portfolio Support and Engagement in the 2014/2015 Local Board Agreement. This budget is utilised as required to supplement what is already available in the baseline funding for the board’s activities. to deliver the priorities identified in the current Local Board Plan and portfolios.

3. The board approved a programme of work from Community Development Arts & Culture at the June 2014 business meeting that has financial implications. Additional funding of approximately $60,000 is required to support its implementation.

4. Officers request that authority be delegated to the Relationship Manager to allocate the portfolio support & engagement budget for 2014/2015 as and when projects are identified throughout the year by the local board.

Recommendation/s

That the Howick Local Board:

a) Note that the Local Board Agreement for 2014/2015 includes $100,000 for portfolio support & engagement to provide additional investment to deliver the priorities identified in the portfolios and current Local Board Plan.

b) Agree to allocate funding of $60,000 from the portfolio support and engagement budget to supplement activities outlined in the 2014/2015 Community Development Arts and Culture work programme.

c) Agree to delegate authority to the Relationship Manager to allocate the Portfolio Support and Engagement budget for 2014/2015 as and when required, to supplement additional activities identified in portfolios throughout the year.

Comments

5. The Howick Local Board allocated $100,000 for Portfolio Support & Engagement to supplement additional activities identified in portfolios and the Local Board Plan. This budget is included in the Local Board Agreement for 2014/2015.

6. The board approved a work programme for Community Development Arts & Culture (CDAC) to deliver priorities and milestones in a number of portfolios that have funding implications (Table 1). The board is asked to consider allocating $60,000 from its portfolio support & engagement budget towards the implementation of the CDAC work programme.

Table 1: Financial implications for CDAC work programme

Portfolio Plan	Activity	Cost
Cultural Tours	Three introductory tours of cultural, social and community service facilities Howick	$6,000
Place making - Networks and neighbourhood development	Community network meetings, capacity building workshops and neighbourhood development	$8,000
Sustainability Waste Minimisation	Support community led sustainability activity	$7,000
Garden to Table	Establishment of community gardening initiatives	$10,000
Ethnic Affairs	Ethnic consultative committee meetings, forums, translation and advertising services	$5,000
Youth Council	Meetings, youth forum, youth events, training and development	$10,000
Youth Providers workshops	Meetings, events, training and development	$7,000
Disability Support and Senior Citizen intiatives	Develop/implement community led initiatives	$7,000
Total		$60,000

7. Various events and activities will occur throughout the year that will necessitate funding to complement existing priorities for the board. The portfolio support & engagement budget provides the opportunity for the board to respond quickly to issues as they arise. To enable this to occur, Officers request that the board give discretion to the Relationship Manager to approve funding proposals and bring any urgent matters to the board in 2014/2015.

8. The 2013/2014 Local Board Agreement included a budget of $200,000 for portfolio support & engagement which was fully spent.

Consideration

Local board views and implications

9. The recommendations fall within the Howick Local Board’s delegations.

Maori impact statement

10. The Portfolio Support & Engagement budget is available for the delivery of the boards portfolios, including the delivery of initiatives for Maori.

Implementation

11. Proposals will be provided prior to funding allocated, supported by each portfolio.

Attachments

There are no attachments for this report.

Signatories

Authors	Mata Ropeti-Laumalili - Senior Advisor
Authorisers	Teresa Turner - Relationship Manager

Howick Local Board

11 August 2014

Local board role in alcohol licence applications

File No.: CP2014/17135

Purpose

1. The purpose of this report is to seek local board feedback on the role local boards could play in alcohol licence applications, a process that was established by the Sale and Supply of Alcohol Act 2012.

Executive summary

2. The Sale and Supply of Alcohol Act 2012 (the Alcohol Act) establishes processes for alcohol licence applications. Some local boards wish to have input into the application process, due to concerns about alcohol-related harm within some Auckland communities.

3. To inform the discussion about the role of local boards in alcohol licence applications, Local Board Services has drafted an issues paper for consideration by local boards. Local boards’ formal feedback is being sought on this issue. This formal feedback will inform a report to the governing body on this issue. The report will seek the governing body’s decision on the preferred option for local boards to provide input into alcohol licence applications.

Recommendation/s

That the Howick Local Board:

a) provide feedback on the preferred option for local boards to provide input into alcohol licence applications.

Comments

4. The Alcohol Act establishes processes for alcohol licence applications.

5. The governing body has a number of roles under the Alcohol Act.

· It sets a local alcohol policy for the region, with input from local boards. This establishes the overall policy framework, covering matters such as location of licenced premises and maximum trading hours. The governing body has developed a draft local alcohol policy for public consultation.

· It establishes District Licensing Committees (DLCs), which have responsibility for all uncontested and contested licensing applications.

· It has the statutory power to object to licence applications (although it is unlikely that the governing body would exercise this power).

6. Local boards provide input into the development by the governing body of the local alcohol policy. Local board members can also be appointed to sit on DLCs. Under current Auckland Council policy, they cannot hear applications relating to their local board area. Local boards do not currently have the power to object to licence applications

7. Local boards have standing under the Alcohol Act to object to licence applications, as a local board can be expected to have a greater interest in the issue than the public generally. However, in order to exercise this, the governing body must first allocate or delegate the power to object to local boards.

8. Given the role of local boards as advocates for their communities and the strategic importance placed on managing alcohol related harm by a number of them, it is reasonable to expect that at least some local boards will wish to express a view on alcohol licence applications.

9. To inform the discussion about the role of local boards in alcohol licence applications, Local Board Services has drafted an issues paper which is attached at Attachment A. The issues paper sets out the role the governing body and local boards currently have under the Alcohol Act, the process for licence applications under the Alcohol Act and options for local board involvement in these.

10. Feedback from local boards is being sought on the preferred option for local boards to provide input into alcohol licence applications. This formal feedback will inform a report to the governing body on this issue. The report will seek the governing body’s decision on the preferred option for local boards to provide input into alcohol licence applications. All formal local board feedback will be compiled into a report and included as an appendix to the governing body report.

Consideration

Local board views and implications

11. Local board views are being sought via this report. An outcome of this process could see local boards playing a different role in alcohol licence applications to what they presently do.

Maori impact statement

12. Māori are likely to be interested in and impacted by DLC decisions on alcohol licence applications. This is an issue for the DLCs when considering alcohol licence applications.

Implementation

13. Local board feedback will be analysed and will inform a report to the governing body. This report will seek a decision from the governing body on their preferred role of local boards in alcohol licence applications.

Attachments

No.	Title	Page
a View	Local board role in alcohol licence applications – issues and options	191

Signatories

Authors	Chris Gulik – Policy Advisor
Authorisers	Teresa Turner - Relationship Manager

Howick Local Board

11 August 2014

Local Board Role in Alcohol Licence Applications – Issues and Options

Introduction

The Sale and Supply of Alcohol Act 2012 (the Alcohol Act) establishes processes for alcohol licence applications. Some local boards wish to have input into the application process, due to concerns about alcohol-related harm within some Auckland communities. This issues paper considers the options available for local board input for discussion.

Roles of the governing body and local boards

The governing body has a number of roles under the Alcohol Act.

· It establishes District Licensing Committees, which have responsibility for all uncontested and contested licensing applications.

· It has the statutory power to object to licence applications (although it is unlikely that the governing body would exercise this power).

Local boards provide input into the development by the governing body of the local alcohol policy. Local board members can also be appointed to sit on District Licensing Committees. Under current Auckland Council policy, they cannot hear applications relating to their local board area.

Local boards do not currently have the power to object to licence applications. Local boards receive their powers from the Local Government (Auckland Council) Act in three different ways:

· Statutory powers – these include providing input into governing body strategies and policies (such as the local alcohol policy), developing local board plans, and agreeing local board agreements with the governing body. The Auckland Council Act does not provide local boards with the statutory power to make objections on licence applications.

· Allocated powers – local boards are allocated non-regulatory decision-making powers for a wide range of local activities. This allocation is set out in the Long-term Plan. It does not include the power to make objections on licence applications.

· Delegated powers – the governing body can delegate powers to local boards. While it has done this for certain matters (such as swimming pool fencing), it has not delegated power to make objections on alcohol licence applications.

Local boards have standing under the Alcohol Act to object to licence applications, as a local board can be expected to have a greater interest in the issue than the public generally. However, in order to exercise this, the governing body must first allocate or delegate the power to object to local boards.

Local boards are in many ways the face of local government in their communities. They play an important role in understanding, representing and advocating for community priorities and preferences. This includes providing the “community voice” on social issues. While local boards cannot speak for all members of their communities, they have gained, through consultation on their local board plans, local board agreements, and other engagement activities, a good understanding of the significant community issues.

Concern about alcohol related harm is one such issue which has been raised in a number of local board areas, with harm minimisation a consistent strategic priority in a number of local board plans. This is in many ways consistent with the alcohol reforms, as reflected in the Alcohol Act. These reforms aim to improve New Zealand's drinking culture and reduce the harm caused by excessive drinking. In doing so, the Alcohol Act also seeks to increase the ability of communities to have a say on local alcohol licensing matters, as well as providing for local-level decision-making for licence applications, through District Licensing Committees.

Given the role of local boards as advocates for their communities and the strategic importance placed on managing alcohol related harm by a number of them, it is reasonable to expect that at least some local boards will wish to express a view on alcohol licence applications.

Licence application process

The applicant for a licence is required to attach notice of the application to a conspicuous place on or adjacent to the site to which the application relates and give public notice of the application. A person may object to the grant of a licence only if he or she has a greater interest in the application for it than the public generally. An objection must be in writing and filed with the licensing committee within 15 working days after the first publication of the public notice of the making of the application.

Once an application is made, an inspector makes inquiries and files a report with the District Licensing Committee. The police and medical officer of health for the area also file a report if either has any opposition to the application. Local board members receive a weekly list of applications for their local area, which is downloaded by democracy advisors from the Auckland Council intranet.

The District Licensing Committee determines whether a hearing will be convened. If there are any objections to the application, a public hearing is required unless the objection is considered vexatious or outside the scope of the Alcohol Act, the objector does not require a public hearing, or the application is withdrawn. If no objection is received, then the District Licensing Committee can consider the application based on the papers, without requiring a public meeting.

The Alcohol Act sets out the criteria to be considered by the District Licensing Committee when considering a licence application. Any objection to an application must also relate to these criteria, otherwise it will be outside the scope of the Alcohol Act. A copy of the relevant section is attached. As well as considering objections, a District Licensing Committee can seek views from other parties on a licence application (including local boards), if it is of the opinion that the information may assist it to deal with the application. The Alcohol Act also provides for an appeal process to the Alcohol Regulatory and Licensing Authority.

Options for local board involvement

1. Local board input into the development of the local alcohol policy

Local boards have had significant early engagement on the draft local alcohol policy and will now be providing formal feedback to the governing body. Policy development is a key governance role and sets the framework for subsequent operational decision-making. The local alcohol policy is the appropriate place to address the broader concerns about alcohol-related harm and put in place measures to manage the impact on specific communities, through for example, more stringent controls for specific areas. A well developed policy arguably avoids the need for political involvement in specific licence applications.

2. Local board views are provided to the District Licensing Committee

District Licensing Committees have broad powers to seek information on licence applications. A committee can receive a local board’s views on a licence application if it is of the opinion that the information may assist it to deal with the application. There is no statutory obligation on a District Licensing Committee to seek out or to receive and take into account local board views. However, there has been an openness on the part of District Licensing Committees to obtain local board views.

One way to achieve this is to attach local board views on particular licence applications to the inspector’s report to the District Licensing Committee. This is similar to the resource consent application process, where any local board views are appended to the officer’s report. It is then up to the District Licensing Committee to determine whether it takes into account the local board views and the weight given to it. This approach can lead to a situation where an inspector’s report attaches a contrary local board view, but it does provide an avenue for local boards to express a view on particular licence applications without the requirement for a specific allocated or delegated power from the governing body.

3. Local board are either allocated or delegated the power to object

The governing body could either allocate or delegate to local boards the power to object to licence applications. While an express power contained in the allocation provides clarity and certainty to local boards and their communities, it is time consuming and requires the use of the special consultative procedure. The allocation is reviewed as part of the long-term plan, meaning that local boards would not receive this power until 1 July 2015. Alternatively, the governing body could delegate the power to object to licence applications to local boards. A delegation can be put in place at any time by governing body resolution, but it can also be revoked at any time.

The resourcing implications for the Auckland Council organisation is an important consideration when weighing up the pros and cons of providing local boards with the power to object to licence applications. From 18 December 2013, there have been over 3,800 licence applications across the Auckland region and 26 hearings. Of these licence applications, 119 were for off-licences, 387 for on-licences, and 1158 for special licences (with most of the remainder relating to managers certificates). During this period only three local boards have sought to object to licence applications under the Alcohol Act (representing five objections in total). While this small number of objections is unlikely to pose any significant resourcing issues for the organisation, this would change if there was a major increase in local board objections. Local boards will need to be resourced to prepare objections with appropriate supporting evidence. Local board members will also need to prepare for and attend hearings. Depending on the number of local board objections, this could require considerable officer and local board member time.

Another issue is the reputational implication for council if a local board inappropriately objects to licence applications. This is likely to be an issue if a local board decides, as a matter of principle, to object to all licence applications, without appropriate evidence to demonstrate that the objection falls within the scope of matters that can be raised under the Alcohol Act. Reputational issues also arise if local boards seek to appeal a decision by the District Licensing Committee, as effectively one arm of Auckland Council (the local board) is objecting to decisions made by another arm of Auckland Council (the District Licensing Committee).

The Alcohol Act establishes a new regime, which is in its early stages of development in Auckland. The local alcohol policy is not yet in place and the District Licensing Committee structure will be reviewed after its first year of operation. If local boards were to be given the power to object to licensing applications, a delegation may be the better short-term option as it enables the implications to be tested alongside the monitoring and review of the District Licensing Committee structure. A longer term approach can then be considered within the broader context of the alcohol management regime. Issues associated with appeal rights could also be considered at that time.

4. Local boards supporting community involvement in licensing process

The Alcohol Act seeks to bring communities closer to decision-making around alcohol licensing. The licensing processes need to be accessible to communities. Currently there is little support available to empower communities to take an interest or participate in the process. Further work is needed to make it easier for the community to access information and receive advice and support on alcohol licence applications. Local boards could focus on supporting and building the capability of community groups to object to licence applications, where appropriate, and to present to District Licensing Committees at hearings. This can be done alongside any of the options raised above for local board involvement in the licensing process.

Sale and Supply of Alcohol Act 2012

Section 105 - Criteria for issue of licences

(1) In deciding whether to issue a licence, the licensing authority or the licensing committee concerned must have regard to the following matters:

(a) the object of this Act:

(b) the suitability of the applicant:

(d) the days on which and the hours during which the applicant proposes to sell alcohol:

(e) the design and layout of any proposed premises:

(f) whether the applicant is engaged in, or proposes on the premises to engage in, the sale of goods other than alcohol, low-alcohol refreshments, non-alcoholic refreshments, and food, and if so, which goods:

(g) whether the applicant is engaged in, or proposes on the premises to engage in, the provision of services other than those directly related to the sale of alcohol, low-alcohol refreshments, non-alcoholic refreshments, and food, and if so, which services:

(h) whether (in its opinion) the amenity and good order of the locality would be likely to be reduced, to more than a minor extent, by the effects of the issue of the licence:

(i) whether (in its opinion) the amenity and good order of the locality are already so badly affected by the effects of the issue of existing licences that—

(i) they would be unlikely to be reduced further (or would be likely to be reduced further to only a minor extent) by the effects of the issue of the licence; but

(ii) it is nevertheless desirable not to issue any further licences:

(j) whether the applicant has appropriate systems, staff, and training to comply with the law:

(k) any matters dealt with in any report from the Police, an inspector, or a Medical Officer of Health made under section 103.

(2) The authority or committee must not take into account any prejudicial effect that the issue of the licence may have on the business conducted pursuant to any other licence.

Chairperson	David Collings
Deputy Chairperson	Adele White
Members	Garry Boles
	Katrina Bungard
	Jim Donald
	Lucy Schwaner
	John Spiller
	Steve Udy
	Bob Wichman

Authors	Lynda Pearson - Local Board Democracy Advisor
Authorisers	Teresa Turner - Relationship Manager