Howick Local Board

OPEN MINUTES

Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga on Monday, 11 August 2014 at 6.00pm.

present

Chairperson	David Collings
Deputy Chairperson	Adele White
Members	Garry Boles
	Katrina Bungard
	Jim Donald
	Lucy Schwaner
	John Spiller
	Steve Udy	Left at 8.08pm
	Bob Wichman	Left at 8.08pm

ALSO PRESENT

Cr Dick Quax

Howick Local Board 11 August 2014

1 Welcome

            The Chair opened the meeting and welcomed everyone.

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number HW/2014/118

MOVED by Chairperson DA Collings, seconded by Member JR Donald:

That the Howick Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 14 July 2014, including the confidential section, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum
	Resolution number HW/2014/119 MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White: That the Howick Local Board thanks Mike Turinsky and Alan Davies (Huntingdon Park Residents Association) for addressing the Board during public forum. CARRIED

10 Extraordinary Business

10.1

Submissions on Notified Consent for 322 Pakuranga Road

MOVED by Member SA Udy, seconded by Member JR Donald:

That the Howick Local Board considers as an item of extraordinary business at Item 28.1 a letter of interest from the board on the notified application for resource consent 322 Pakuranga Road as the submissions close on 12^th August 2014.

A division was called for, voting on which was as follows:

For Member JR Donald Member JR Spiller Member SA Udy Member RD Wichman

Against Member G Boles Member KL Bungard Chairperson DA Collings Member L Schwaner Deputy Chairperson AJ White

Abstained

The division was declared lost by 4 votes to 5.

11 Notices of Motion

There were no notices of motion.

12	Chair's Report
	Resolution number HW/2014/120 MOVED by Chairperson DA Collings, seconded by Member RD Wichman: That the Howick Local Board: a)      Receives the Chair’s verbal report. CARRIED

13	Councillor's Update
	Resolution number HW/2014/121 MOVED by Chairperson DA Collings, seconded by Member KL Bungard: That the Howick Local Board: a)      Receives the verbal report from Councillor Dick Quax. CARRIED

Secretarial Note:  An apology for absence from Councillor Sharon Stewart was noted.

14	Report Name: New Road Name Approval for Singyip Estate Limited (Don Xu) at 21 Flat Bush School Road, Flat Bush.
	Resolution number HW/2014/122 MOVED by Chairperson DA Collings, seconded by Member L Schwaner: That the Howick Local Board pursuant to section 319(j) of the Local Government Act 1974, approves the following names for the subdivision at 21 Flat Bush School Road: a) “Kawa Drive” for Road 2 b) “Hakinakina Drive” Road 3,  and  c) “Puoro Street” for Road 4 CARRIED

15	Howick Sport Plan
	Resolution number HW/2014/123 MOVED by Member JR Spiller, seconded by Member G Boles: That the Howick Local Board: a)      Approves the proposed initiatives for the Howick Sports Plan in 2014/2015 including the delivery of initiatives/events by CM Sport, implementation of the ActivAsian Programme, and the completion of the Howick Sport and Recreation Facilities Plan. CARRIED

16	Auckland Transport Update - August 2014
	Resolution number HW/2014/124 MOVED by Chairperson DA Collings, seconded by Member SA Udy: That the Howick Local Board: a)      receives the report entitled ‘Auckland Transport Update – August 2014’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South). CARRIED

17

Howick Local Event Support Fund - Round 1 2014/2015

Resolution number HW/2014/125 MOVED by Deputy Chairperson AJ White, seconded by Member G Boles: That the Howick Local Board: a) rescinds the decision to allocate $19,000 in support of the Everyday Heroes event,  as adopted in the Community Development Arts & Culture 2014-2015 Work Programme, within Resolution HW/2014/86 on 9^th June 2014. b) Agrees to fund Counties Manukau Sports Foundation a grant of $3,000 towards the 2014 Counties Manukau Sporting Awards on 27^th November 2014 at the Vodafone Events Centre, Manukau. c) Declines to fund New Zealand Offshore Powerboat Association a grant of $5,000 towards the 2015 NZ Offshore Powerboard Championship at Beachlands Boat Club on 22^nd February 2015. d) Agrees to fund Auckland Highland Games Association Incorporated a grant of $1,500.00 towards the Auckland Highland Games at Three Kings Domain on 22^nd November 2014. e) Agrees to fund Ormiston Community Vision a grant of $3,000 towards Christmas in the Courtyard at Ormiston Senior College on 13^th December 2014. f) Declines to fund Pakuranga Inter Church Charitable Trust a grant of $10,000 towards community workshops on 1^st October 2014 and requests this application be redirected to the Community Grants Fund Round. g) Agrees to fund Eastgate Christian Centre a grant of $4,000 towards the Eastgage Christian Centre Christmas Walkthrough at Ben Lomond Crescent on 18^th December 2014. h) Agrees to fund NZ Women Ltd a grant of $2,000 towards Elvis in the Gardens at Auckland Botanic Gardens on 3^rd March 2015. i) Declines to fund Uxbridge Creative Centre a grant of $10,000 towards Estuary Artwork 2015 on 12 March 2015 as the Board funds this event $8,000 as a line item in the Events Budget. j) Agrees to fund NZ Police Counties Manukau District a grant of $7,042 towards Everyday Heroes at Hayman Park, Manukau on 21 February 2015. k) Agrees to fund Joy to the Nations Charitable Trust a grant of $2,730 towards the Flat Bush Light Party at Mission Heights Primary School on 31st October 2014. l) Agrees to fund the Howick Village Business Association a grant of $13,680 towards Howick Village Christmas Lights at Howick Village on 24^th November 2014 m) Defers the application from Lions Club of Howick Charitable Trust Inc for a grant of $18,402 towards Howick In The Park, Military Tattoo at Lloyd Elsmore Park on 22^nd February 2015 n) Declines to fund Howick Childrens Charitable Trust a grant of $32,365.04 towards Howick Santa Parade at Howick on 29^th November 2014 as the Board funds this event in the sum of $25,000 as a line item in the Events Budget. o) Agrees to fund Uxbridge Creative Centre a grant of $3,000 towards Kids Festival at Uxbridge Community Centre on 18^th October 2014. p) Agrees to fund New Chinese Culture Education Centre a grant of $400 towards Know More About Chinese Culture at Highland Park Community House / Wakaaranga Primary School Hall on 17^th November 2014. q) Agrees to fund Manukau Indian Association a grant of $8,000 towards Manukau Diwali Navrati and Garba (One Event – Three Features) at the Vodafone Events Centre on 11^th October 2014. r) Declines to fund MECOSS a grant of $7,500 towards MECOSS Annual Expo, a conference, as this is not an event and requests this be redirected to the Community Grants Fund Round. s) Declines to fund Pakuranga Chinese Association a grant of $6,000 towards Moon Festival Multi-Cultural Event at Imperial Palace and Event Centre, Mt Wellington on 5^th October 2014. t) Declines to fund Neighbourhood Support Pakuranga Bucklands Beach Inc a grant of $2,500 towards Neighbours Day 2015 at Bucklands Beach and Eastern Beach on 13^th November 2014. u) Declines to fund Uxbridge Creative Centre a grant of $3,000 towards Photomarathon at Uxbridge Creative Centre and surrounds on 8^th November 2014 and requests this be redirected to the Arts & Culture Portfolio. v) Declines to fund NZ Overseas Chinese Culture & Arts Centre a grant of $1,900 towards taking part in Coca-Cola Christmas in the Park 2014 at the Auckland Domain on 14^th December 2014 and request this application be redirected to the Community Grants Fund. w) Declines to fund NZ Overseas Chinese Culture & Arts Centre a grant of $4,700 towards Thanksgiving and Anniversary Celebration at China Town on 8^th November 2014. CARRIED

18

Howick Local Board: 2014/2015 Round One Community Funding - Applications for School Holiday Programme Funding

Resolution number HW/2014/126 MOVED by Deputy Chairperson AJ White, seconded by Member SA Udy: That the Howick Local Board: a) Agrees to fund Joys to the Nations Charitable Trust a grant of $3,900 towards the provision of four school holiday programmes for 30-40 children for 49 days between 29 September 2014 and 17 July 2015. b) Agrees to fund Lifekidz Trust a grant of $5,800 towards the provision of four school holiday programmes for up to 45 children for 58 days between 29 September 2014 and 17 July 2015. c) Agrees to fund Masada Community Trust a grant of $5,000 towards the cost of four school holiday programmes for 20 children for 54 days between 29 September 2014 and 17 July 2015. d) Agrees to fund Riverina School a grant of $1,500 towards the provision of two school holiday programmes for up to 25 children for 29 days during the September/October 2014 and December 2014/January 2015 school holidays. CARRIED

19	Local and Sports Parks Annual Operational Expenditure Work Programme 2014/15
	Resolution number HW/2014/127 MOVED by Member JR Spiller, seconded by Deputy Chairperson AJ White: That the Howick Local Board: a)      endorses the opex programme and notes that any significant changes to the programme will be reported during the year. CARRIED

20	Howick Local and Sports Parks 2014/15 Capital Works and Renewals Programme
	Resolution number HW/2014/128 MOVED by Member G Boles, seconded by Member RD Wichman: That the Howick Local Board: a)      approves the Local and Sports Parks Capital Works and Renewals programme for 2014/15 attached as Appendix A to the report. CARRIED

21	Local Economic Development Subsidy Allocation (Year Ending June 2015)
	Resolution number HW/2014/129 MOVED by Member JR Donald, seconded by Deputy Chairperson AJ White: That the Howick Local Board: a)      Approves subsidy grant payments be made to the two Business Improvement Districts listed below, for the 2014/2015 financial year: ·   Greater East Tamaki Business Association (GETBA) $15,000. ·   Howick Village Business Association (HVBA) $30,000 CARRIED

22

Economic development work programme 2014/15

Resolution number HW/2014/130 MOVED by Member RD Wichman, seconded by Member SA Udy: That the Howick Local Board: a)      Approves the economic development work programme for 2014/15, as follows: i)       provides a status update on the implementation of the East Tamaki business precinct plan ii)      finalises the integrated business precinct plan for the industrial areas in south Auckland iii)     completes economic analysis and planning for the local economy iv)     provides support for the business improvement district partnership programmes in Greater East Tamaki and Howick v)      supports the roll out of ultrafast broadband and the sustainable and targeted provision of public WiFi. CARRIED

23

Te Whare Wananga o Owairoa - Update on the Opening and Ongoing Operations of the Whare

Resolution number HW/2014/131 MOVED by Deputy Chairperson AJ White, seconded by Member L Schwaner: That the Howick Local Board: a)      Approves the opening date of 13 September 2014. b)      Approves the draft programme for the opening ceremony (Appendix A). c)      Approves the Draft Operational Management Plan (Appendix B) d)      Approves the proposed procurement process for implementation. CARRIED

24

Howick Local Board - Allocation of the Portfolio Support & Engagement Budget for 2014/2015

Resolution number HW/2014/132 MOVED by Deputy Chairperson AJ White, seconded by Member G Boles: That the Howick Local Board: a)      Notes that the Local Board Agreement for 2014/2015 includes $100,000 for portfolio support & engagement to provide additional investment to deliver the priorities identified in the portfolios and current Local Board Plan. b)      Agrees to allocate funding of $60,000 from the portfolio support and engagement budget to supplement activities outlined in the 2014/2015 Community Development Arts and Culture work programme. c)      Agrees to delegate authority to the Relationship Manager to allocate the Portfolio Support and Engagement budget for 2014/2015 as and when required, to supplement additional activities identified in portfolios throughout the year. CARRIED

25	Local board role in alcohol licence applications
	The document entitled “Alcohol Licence applications: Options for Local Board Involvement” was tabled at the meeting.  A hard copy will be filed with the minutes and will also be available on the Auckland Council Website
	Resolution number HW/2014/133 MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White: That the Howick Local Board: a) confirms its feedback on Local Boards role in alcohol licence applications is as set out in the document tabled. CARRIED
	Attachments a     Feedback on Local Board's role in alcohol licence applications

26	Reports Requested and Issues Raised 2013 -2016
	Resolution number HW/2014/134 MOVED by Chairperson DA Collings, seconded by Member KL Bungard: That the Howick Local Board: a)      Receives the Reports Requested and Issues Raised 2013 – 2016 schedule. CARRIED

27	Workshop Notes
	Resolution number HW/2014/135 MOVED by Chairperson DA Collings, seconded by Member KL Bungard: That the Howick Local Board: a)      Receives the workshop notes for workshops held on 26^th June, 3^rd, 9^th, 10^th and 17^th July 2014. CARRIED

28        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

29        Procedural motion to exclude the public

Resolution number HW/2014/136

MOVED by Chairperson DA Collings, seconded by Member L Schwaner:

That the Howick Local Board:

a)      excludes the public from the following part(s) of the proceedings of this meeting.

b)      agrees that Johnnie Freeland, Pae Arahi Matua Manage Maori Strategy & Relations, Te Waka Angamua and Roger Jolley, Kaiwhakatere Principal Advisor, Te Waka Angamua be permitted to remain for Confidential Item C1, Te Whare Wananga o Owairoa - Naming of the Whare (Meeting House) and Museum after the public has been excluded, because of their knowledge of the Maori cultural elements of the whare and museum which will help the Howick Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Te Whare Wananga o Owairoa - Naming of the Whare (Meeting House) and Museum

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(ba) - The item relates to an application for a resource consent or water conservation order or a requirement for a designation or heritage order under the Resource Management Act 1991 and the withholding of the information is necessary to avoid serious offence to tikanga Maori or to avoid the disclosure of the location of waahi tapu. s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the name will be unveiled on the day of the opening and should not be revealed prior.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

A division was called for, voting on which was as follows:

For Member G Boles Member KL Bungard Chairperson DA Collings Member L Schwaner Member JR Spiller Deputy Chairperson AJ White

Against Member JR Donald Member SA Udy Member RD Wichman

Abstained

The division was declared carried by 6 votes to 3.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

Member RD Wichman and Member SA Udy left the meeting at 8.08 pm.

8.08pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

8.17pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Te Whare Wananga o Owairoa - Naming of the Whare (Meeting House) and Museum
	Resolution number HW/2014/137 MOVED by Deputy Chairperson AJ White, seconded by Member L Schwaner: That the Howick Local Board: a)      agrees that the report and resolutions not be restated until after the opening on 13^th September 2014. CARRIED

8.17 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................