Agenda of Kaipātiki Local Board

Kaipātiki Local Board area

Kaipātiki Local Board Members

	Kay McIntyre QSM Chairperson Ph 09 484 8383 DDI 09 484 8987 Mobile 021 287 8844 kay.mcintyre@aucklandcouncil.govt.nz Portfolios: · Finance – lead · Planning, policy and governance – lead · Built environment, streetscapes and urban design – alternate		Ann Hartley JP Deputy Chairperson Mob 027 490 6909 Office 09 484 8383 Home 09 483 7572 ann.hartley@aucklandcouncil.govt.nz Portfolios: · Community Development and Facilities – lead · Sport, recreation services and parks (active) – lead · Parks, reserves and playgrounds (passive) – alternate · Planning, policy and governance – alternate · Regulatory, bylaws and compliance – alternate
	Danielle Grant Local Board Member Mob 021 835 724 Office 09 484 8383 Home 09 442 1271 danielle.grant@aucklandcouncil.govt.nz Portfolios: · Arts, culture and events services – lead · Economic development – lead · Natural environment – alternate		Grant Gillon MPP, PhD Local Board Member Mob 027 476 4679 Office 09 484 8383 grant.gillon@aucklandcouncil.govt.nz Portfolios: · Natural environment – lead · Regulatory, bylaws and compliance – lead · Libraries – alternate
	John Gillon Local Board Member Mob 021 286 2288 Office 09 484 8383 Home 09 443 1683 john.gillon@aucklandcouncil.govt.nz Portfolios: · Libraries – lead · Parks, reserves and playgrounds (passive) – lead · Civil defence and emergency management – alternate		Lindsay Waugh Local Board Member Mob 021 287 1155 Office 09 484 8383 Home 09 418 1620 lindsay.waugh@aucklandcouncil.govt.nz Portfolios: · Built environment, streetscapes and urban design – lead · Arts, culture and events services – alternate · Transport and infrastructure – alternate
	Lorene Pigg Local Board Member Mob 021 839 375 Office 09 484 8383 lorene.pigg@aucklandcouncil.govt.nz Portfolios: · Civil defence and emergency management – lead · Finance – alternate · Sport, recreation services and parks (active) – alternate		Richard Hills Local Board Member Mob 021 286 4411 Office 09 484 8383 richard.hills@aucklandcouncil.govt.nz Portfolios: · Transport and infrastructure – lead · Community Development and Facilities – alternate · Economic development – alternate

Kaipātiki Local Board

13 August 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 7

9 Public Forum 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 09 July 2014 9

13 Local Event Support Fund - Round 1 2014/2015 25

14 Movies in Parks 2014/2015 29

15 Kaipatiki Community Facilities Trust - Quarterly Report, Letterbox Libraries and Summer Movies in Parks 37

16 Auckland Transport Update on Issues Raised in July 2014 for the Kaipatiki Local Board 51

17 Potential youth needs and opportunities in the Kaipatiki, Upper Harbour and Devonport-Takapuna local board areas 65

18 Annual Report 2013/14 71

19 Monthly Local Board Services Report - August 2014 85

20 Local board role in alcohol licence applications 115

21 Granted Resource Consent Applications by Local Board Area 125

22 Generic Reports received for information - July 2014 131

23 Members' Reports 133

24 Governing Body Members' Update 167

25 Workshop Records - Kaipātiki Local Board Workshops, Wednesday, 16 July 2014 and Wednesday, 23 July 2014 169

26 Record of Kaipatiki Local Board Portfolio Briefings held in July 2014 175

27 Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 185

28 Consideration of Extraordinary Items

PUBLIC EXCLUDED

29 Procedural Motion to Exclude the Public 189

27 Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

a. 26 Dudding Avenue, Northcote 189

b. 71 Sylvan Avenue, Northcote 189

c. 105 Porritt Avenue, Birkenhead 189

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 9 July 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests to speak had been received.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Kaipātiki Local Board

13 August 2014

Local Event Support Fund - Round 1 2014/2015

File No.: CP2014/14606

Purpose

1. The purpose of this report is to present a summary of applications received in round one of the Local Event Support Fund for 2014-2015 for the Kaipatiki Local Board.

Executive summary

2. A contestable Local Event Support Fund of $117,827 is available to the Kaipatiki Local Board for distribution over two funding rounds in the 2014-2015 financial year.

3. A discretionary Local Event Fund of $37,523 is available to the Kaipatiki Local Board for distribution to previously identified event programmes which the board have indicated a desire to fund on a long-term basis.

4. A Christmas Event Fund of $24,000 is available to the Kaipatiki Local Board for distribution to previously identified Christmas events and activities which the board have indicated a desire to fund on a multi-year basis.

5. A Winter and Summer Fun Fund of $30,000 is available to the Kaipatiki Local Board for distribution to the Kaipatiki Community Facilities Trust (KCFT) to support their annual Winter and Summer Fun programmes.

6. For round one, 12 applications totalling $65,075 have been received and reviewed at a workshop with the local board on 16 July 2014.

Recommendation/s

That the Kaipātiki Local Board:

a) agree to fund, partially fund or decline, the round one 2014-2015 contestable Local Event Support Fund applications as follows:

Applicant	Event	Date	Amount Requested	Funding Allocated
OnBoard Skate Inc.	Skate for Change	14/12/14	$4,500.00	$0
Auckland Area Floral Art Society	Annual Floral Showcase	19/3/15	$1,000.00	$500.00
Birkenhead Town Centre Association	Heritage, Horses and all that Jazz	1/10/14	$12,000.00	$0
Regional Facilities Auckland	School Holiday Programme	6/10/14 – 11/10/14	$10,000.00	$0
NZ Women Limited	Elvis in the Gardens	1/3/15	$1,000.00	$0
Grandparents Raising Grand Children Trust NZ	Grandparents Raising Grandchildren Annual Picnic	18/1/15	$12,000.00	$2,500.00
GetIn2Life Youth Development Trust	In2It Summer Series	1/10/14 – 30/4/15	$3,990.00	$0
Manawahine Taumatatanga Trust	Kaati Te Tukino a Wahine Maa A Kohine Maa	29/11/14	$4,885.00	$1,000.00
Raeburn House	Northcote Now – A celebration of Culture, Diversity & Wellbeing	29/11/14	$6,950.00	$5,000.00
NZ Filipino Santo Nino Devotees Trust	Sinulog Festival	9/1/15	$6,000.00	$4,000.00
North Shore Hazara Society	North Shore Hazara Community Cultural and EID Festival Day	6/10/14 – 14/10/14	$1,750.00	$900.00
Auckland Bowls Inc.	Trusts New Zealand Open	13/11/14 – 21/11/14	$1,000.00	$500.00
TOTAL			$65,075.00	$14,400.00

b) confirm previously agreed funding of the following events on a three multi-year basis through the discretionary Local Event Support Fund as follows:

Applicant	Event	Amount Recommended
Birkenhead Town Centre Association	Latin American Film Festival	$7,300.00
Northcote Town Centre Association	Chinese/Korean New Year	$7,300.00
Northcote Town Centre Association	Northcote Moon Festival	$7,300.00
Kaipatiki Community Facilities Trust	North Shore Tattoo	$7,300.00
Kaipatiki Community Facilities Trust	Matariki	$5,000.00
TOTAL		$34,200.00

c) confirm the previously agreed funding of Christmas events through the Christmas Event Fund as follows:

Applicant	Event	Amount Recommended
Lions Club of Glenfield	Glenfield Christmas Parade	$7,500.00
Birkenhead Rotary Club	Birkenhead Rotary Christmas Parade	$7,000.00
Kaipatiki Community Facilities Trust	Christmas on Marlborough	$3,000.00
Kaipatiki Community Facilities Trust	Carols by Candlelight at Shoal Bay	$2,900.00
Kaipatiki Community Facilities Trust	Christmas Banner installation costs	$3,600.00
TOTAL		$24,000.00

d) confirm the previously agreed funding for the Winter and Summer Fun programmes through the Winter and Summer Fund as follows:

Applicant	Event	Amount Recommended
Kaipatiki Community Facilities Trust	Winter & Summer Fun Programmes	$30,000

Comments

7. The Local Events Support Fund provides the opportunity for Kaipatiki Local Board to work in partnership with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

8. The contestable Local Events Support Fund has two funding rounds, which close at specified times during the 2014-2015 financial year as follows:

Round	Applications Close	Assessment	Decision Making
1	31 May 2014	June 2014	July/August 2014
2	31 October 2014	November 2014	December 2014/February 2015

9. Round one of the 2014-2015 Local Events Support Fund received 12 applications. A summary of these is as follows:

Applicant	Event	Date	Amount Requested
OnBoard Skate Inc.	Skate for Change	14/12/14	$4,500.00
Auckland Area Floral Art Society	Annual Floral Showcase	19/3/15	$1,000.00
Birkenhead Town Centre Association	Heritage, Horses and all that Jazz	1/10/14	$12,000.00
Regional Facilities Auckland	School Holiday Programme	6/10/14 – 11/10/14	$10,000.00
NZ Women Limited	Elvis in the Gardens	1/3/15	$1,000.00
Grandparents Raising Grand Children Trust NZ	Grandparents Raising Grandchildren Annual Picnic	18/1/15	$12,000.00
GetIn2Life Youth Development Trust	In2It Summer Series	1/10/14 – 30/4/15	$3,990.00
Manawahine Taumatatanga Trust	Kaati Te Tukino a Wahine Maa A Kohine Maa	29/11/14	$4,885.00
Raeburn House	Northcote Now – A celebration of Culture, Diversity and Wellbeing	29/11/14	$6,950.00
NZ Filipino Santo Nino Devotees Trust	Sinulog Festival	9/1/15	$6,000.00
North Shore Hazara Society	North Shore Hazara Community Cultural and EID Festival Day	6/10/14 – 14/10/14	$1,750.00
Auckland Bowls Inc.	Trusts New Zealand Open	13/11/14 – 21/11/14	$1,000.00
TOTAL			$65,075.00

10. Local event support funding criteria guidelines for 2014-2015 have been established to assist applicants in understanding the focus of this fund and to guide decision-making. The applications have been assessed in accordance with the Local Event Support Fund guidelines.

11. The Kaipatiki Local Board has the opportunity to refer applications to a more appropriate fund or to allocate funding from within its local event fund.

Consideration

12. Local boards are responsible for the decision-making and allocation of local board event funding including the Local Event Support Fund. The Kaipatiki Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

13. The Kaipatiki Local Board seeks to engage with their diverse communities and provide for their social and cultural needs. Outcome one in the draft Local Board Plan – Proud, positive communities that embrace the diversity of Kaipatiki - addresses this through working in partnership with the community to make the most of town centres and neighbourhoods and in providing free events and activities for locals to enjoy.

Local board views and implications

14. A local board workshop was held on 16 July 2014 to consider the applications to the contestable Local Event Support Fund round one. This report reflects the views of local board members expressed at the workshop which may be subject to change after receipt of additional information sought from some applicants.

15. The decisions sought within this report fall within the local board delegations.

16. The decisions sought do not invoke the Auckland Council Significance Policy.

Maori impact statement

17. This fund does not specifically target Maori groups, however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

Implementation

18. Once the Kaipatiki Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

Attachments

No.	Title	Page
a View	Local Event Support Fund - Round 1 2014/2015 Applications (Under Separate Cover)

Signatories

Authors

Barbara Cade - Team Leader Events North/West

Deborah Lofley - PA to David Burt

Authorisers

Kevin Marriott - Acting Manager Community Development Arts and Culture

Eric Perry - Relationship Manager

Kaipātiki Local Board

13 August 2014

Movies in Parks 2014/2015

File No.: CP2014/16109

Purpose

1. The purpose of this report is to advise the Kaipatiki Local Board of the Movies in Parks programme planned for the 2014-2015 year, and to seek approval from the local board to part fund a movie in their area.

Executive summary

2. Movies in Parks are a series of free open air film screenings. The events have been popular, well attended and generate very high satisfaction rates amongst attendees.

3. The Event Delivery team is planning the 2014-2015 programme, and seek approval from the Kaipatiki Local Board to host one event in their area.

4. Funding for the Movies in Parks programme is from three sources: the governing body, the local board, and commercial sponsors/partners. The first event is offered at a subsidised rate and each additional event will be offered at full operational cost. The marketing costs will be covered by the governing body.

5. The local board’s financial contribution to the Movies in Parks programme is $6,250 for one event and $8,500 for each additional event.

Recommendation/s

That the Kaipātiki Local Board:

a) host a Movies in Parks event

b) contribute $6,250 for one event to be held at Little Shoal Bay, Northcote on Saturday 14 March 2015

c) delegate to the Chairperson, event portfolio holder or other local board member(s) to work with council staff to tailor the Movies in the Parks scheduled event for the Kaipatiki Local Board community.

Comments

6. The outcome of the Annual Plan 2012-2013 reprioritisation process resulted in a $152,000 reduction in the regional events budget and the Movies in Parks programme being removed.

7. The Culture, Arts and Events (CAE) Forum requested that staff report in detail on the 2012-2013 Movies in the Parks programme and identify possible options and alternatives for delivery for a 2013-2014 Movies in Park programme.

8. After consulting with local boards, the wider Auckland community and other interested parties, staff confirmed there was a strong desire to bring back an enhanced Movies in Parks programme for the 2013-2014 season.

9. Events staff then worked with 16 local boards to deliver a successful Movies in Parks programme, delivering 19 events across Auckland.

10. Movies in Parks are popular events, and are well supported by our communities. Key facts and figures for 2013/2014 programme are:

· 19 local events took place

· overall attendance was 30,600, with an average attendance of 1,610 per event

· overall satisfaction with Movies in Parks was high, with 93 percent stating that they were satisfied with the event overall. This score is above the target for events of 85 percent (Colmar Brunton survey 2013-2014 Movies in Parks).

11. Funding for the programme will come from three sources: the governing body, the local boards, and commercial sponsors/partners.

12. A total of $50,000 has been allocated from the regional events budget and discussions are currently being held with a commercial sponsor/partner.

13. Local boards are now being asked to consider and approve their involvement in the 2014-2015 programme. The total cost to the Kaipatiki Local Board to host a movie is $6250.

14. Council staff will work with the Chairperson, delegated local board members and events portfolio holders to tailor the event to increase community engagement.

15. A successful marketing campaign was delivered in 2013-14, resulting in a 50 percent increase in website visits and a 67 percent increase in attendance figures. Local boards were attributed on all local marketing including suburban press ads, billboards, local posters and onsite at events.

16. In 2013-14 the Kaipatiki Local Board hosted a movie at Little Shoal Bay which was attended by 1,200 people. A full debrief is attached (refer to Attachment A).

17. A programme has been drafted for the 2014-2015 Movies in Parks series, taking into consideration:

· availability, location, accessibility, current infrastructure, vehicles access, parking and access to public transport at each venue

· feedback from previous movie events successfully held in your community with the view to increase attendance on already established events.

· feedback received from the local board through either the event delivery or event facilitation team.

18. The following event for the Kaipatiki Local Board has been scheduled into the draft programme:

Event	Day	Date	Venue
Movies in Parks	Saturday	14 March 2015	Little Shoal Bay, Northcote

Consideration

Local board views and implications

19. The Kaipatiki Local Board showed an interest in supporting the event and requested further information regarding costs.

Maori impact statement

20. The 2014-2015 Movies in Parks programme is designed to benefit the local community as a whole, including Maori.

Implementation

21. Following agreement from the local board to host a movie, discussions around tailoring the event, need be finalised by 30 August 2014, to enable marketing deadlines to be met and ensure a successful campaign is delivered.

Attachments

No.	Title	Page
a View	Local Board Event – Post event debrief – Movies in Parks 2014	33

Signatories

Authors

Eleanor Cooley, Event Organiser

Authorisers

Kevin Marriott - Acting Manager Community Development Art and Culture

Eric Perry - Relationship Manager

Kaipātiki Local Board

13 August 2014

Auckland Transport Update on Issues Raised in July 2014 for the Kaipatiki Local Board

File No.: CP2014/16642

Purpose

1. This report provides an update on transport related issues raised by local board members during July 2014. It also includes general information about matters of interest to the Kaipātiki Local Board and Attachment ‘A’ the Schedule of Issues raised in July 2014.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the Auckland Transport July 2014 Issues Update to the Kaipatiki Local Board.

Comments

Local Board Auckland Transport Capital Fund Projects

2. The Kaipatiki Local Board has identified projects they wish to have assessed to consider progressing through this fund. They are currently being assessed and will be brought back to a future meeting of the Local Board with more detail, costs and recommendations.

3. A number of further projects have arisen that may be of interest to the local board for consideration of funding though the Local Board Capital Fund. The Chairperson advised that light levels were very low in the following streets, Salisbury Road ($40k), Lauderdale, Stanley Road, Contessa Drive, Seaview Road, Roberts Road, Park Road and side streets off Seaview Road, Park Hill Road, Roseberry Ave ($70k).

4. A lighting survey has been completed of the areas and show that these streets need a lighting upgrade. The streets are listed on AT's street light forward works program for an upgrade, however this is not scheduled to be done for 4 - 5 years. If the Local Board wished to bring this forward they could consider requesting this be funded from the AT Local Board Capital Fund. The costs for each street to replace existing streetlights with LED Luminaires, range from $40k to $70k and are dependent on the number required and the length of the street.

5. Pedestrian Crossing Lighting Improvements – replacement of existing pedestrian crossing lights within the Kaipatiki area, with new LED lighting or provision of new LED lighting where none currently exists. If the local board is interested a list of suggested locations and costs could be provided for consideration.

6. Stormwater Tetratraps – if the local board have funded a catchment study, the installation of Tetratrap Stormwater quality devices can be installed in road catch pits to improve the quality of receiving waters (streams, rivers, harbours) funded from the Local Board Capital Fund at a cost of $1,000 per Tetratrap. Additional costs would be incurred for traffic management.

7. Walkway Lighting – road to road walkway lighting can be funded from the Local Board Capital Fund. Typical walkways between streets are about 100m long. Three poles/lights with cabling and electrical connections would cost in the region of $20,000.

Kaipatiki Local Board Resolution - Birkenhead Wharf Passenger Transport Facility

8. At the Kaipatiki Local Board Community Forum meeting on 25 June 2014 the Hinemoa Placemaking Group raised a number issues, summarised as follows:-

9. Ferry Wash – Teachers of the primary school children involved have raised concerns about the risks to children and their boats from the wash that results when ferries use the inside berth while classes are in progress. They suggest:

- All ferries approaching Birkenhead Wharf reduce speed on sighting Water Wise children on/in the water.

- Given that they hold classes only when the wind is under 15 knots on such occasion the ferries use the outside berth.

10. Access to the Watch Tower – The watch tower was constructed for the NBYC to provide an elevated viewing platform with an unimpeded view of the surrounding waters. Along with persons in patrol boats and on the wharf, it helps to ensure the safety of children and adults involved in yacht club, Waterwise and Waka Ama activities. It is also necessary for coordinating, starting and monitoring yacht races. Currently access is only available by request one week in advance, which in practice is an impediment to its use by those who need it. They suggest:

- That a system which provides ready access to nominated representatives from each of the organisations be discussed between them and the relevant authority.

11. Fishing Area – Several issues have been raised by fishermen concerning this area of the wharf. One concerns the location of the bike shed which impedes casting. In addition, the pile length and screen preventing people from walking on the wharf structure together create further barriers for recreational fishermen. Another concern is hygiene in this area, which can get quite smelly despite efforts by the fishermen to keep it clean. Their suggestion:

- The Bike Cage, though attractively designed is located at a wrong place and should be moved to somewhere else

- Part of the free board of the piers should be modified to fit for sightseeing and fishing purposes

- The screen should be completely removed to fit for sightseeing and fishing purposes instead of a post sign to remind people of keeping the wharf clean

- Wharf cleaning should be carried out routinely by the sub-contractors provided by Auckland Council to create a hygienic and clean environment for the fishermen and visitors.

12. Auckland Transport has given thorough and careful consideration of the list of issues and as a result advises:

Ferry Wash:

13. The “inner” berth at Birkenhead allows for Fullers vessels to berth when tidal or weather conditions make the outer berth a tougher proposition. Also, the smaller vessels in the Fullers fleet are used during “off peak” times which are likely to be just the times the local primary school are running their Water Wise programmes. These smaller vessels berth predominately at the “inner” berth due to their touchdown requirements which don’t match adequately with the “outer” berth.

14. Fullers control their fleet based on passenger demand, availability of vessel (managing vessel servicing and breakdowns across their whole network) and weather/tidal conditions. There are many considerations when scheduling their various vessels to the multitude of service runs they make. Where possible they will always make every effort to lessen the impact of their arrival at every wharf they visit but realistically there will always be “wash”. At Birkenhead, it is likely that there will be wash through the inner berth/public pontoon area from a vessel berthing at the outer berth anyway, such is the nature of the layout.

15. The Auckland Transport Infrastructure and Facilities Manager has discussed this with Fullers, who are very sympathetic and will where possible make every effect to accommodate these classes. However it is difficult and as there seems to be no other locations for the classes where ferry wash isn’t an issue, it would be helpful/necessary to have the school provide a timetable of classes so Fullers can be extra vigilant during those times.

Access to the Watch Tower:

16. As advised on previous occasions, Birkenhead Wharf is an Auckland Transport (AT) asset and the watchtower has been developed by AT for the whole communityand not for any individual, single club or single lobby group, local or otherwise.

17. There has been a simple booking system in place since the facility was built and any club or association is able to then access and use the facility. No club or association is dis-advantaged or advantaged by this and AT through its security provider, unlock and allow access and then lock up once the user has finished. Bookings are made through the AT Operations Staff based at Downtown, who co-ordinate the opening and closing times with our security provider.

18. This service is provided to these clubs and associations at no cost. The ferry terminal, including the watchtower, is owned and managed by Auckland Transport and AT are responsible for health and safety and any public liability issues. It is therefore not appropriate to allow any third party to control or manage this facility

Fishing Area:

19. Birkenhead Wharf is a popular Public Transport Ferry Terminal. Its location and facilities have been designed to offer the travelling public an effective, efficient and pleasant experience whether they arrive by car bus, pushbike, scooter or on foot.

20. The ferry terminal and berthing facility itself was not designed to accommodate fishermen hence the need for safety fencing/screens in places to prohibit access.

21. The Bike Park facility is to remain in its current location with the use monitored over the next twelve months and then this usage reported back to the local board. AT are committed to this facility in its quest to provide the travelling public with alternative transport options for their journey.

22. Ironically the bike shelter provides great protection for fishermen in adverse weather when the wind is blowing from certain directions.

23. The outer decks on the front of the wharf offer excellent viewing of the city but are definite “no fishing” zones for obvious reasons.

24. AT pays for regular maintenance and cleaning of the entire site, including the areas left in a “smelly” state, to ensure our public transport passengers have a pleasant environment whilst using the ferry terminal and facilities. AT would not be prepared to pay for additional cleaning services and suggest this user group should be responsible for removal of their own rubbish.

25. Whilst AT appreciates all the other users and activities around the Birkenhead Wharf area, it is also still a busy Ferry Terminal with the associated safety issues and ferry movements required to supply Public Transport services.

Auckland Transport News

Design Progress for the City Rail Link

26. Design of the Britomart end of the City Rail Link (CRL) is being progressed with Auckland Transport asking the construction industry to register its interest in the work.

27. The focus of the design work will be on the downtown section of the City Rail Link, from Britomart through Queen, Customs and Albert Streets to Wyndham Street.

28. It is the area that most affects other planned and proposed inner city development by Auckland Council and private developers.

29. This is considered a sensible next step to get design certainty for the part of the CRL that will most affect plans in the city. It is also important to have the design advanced so any consents can be identified and applied for.

30. Auckland Transport wants to be in a position to progress work in the downtown area so other city development can proceed without unnecessary delay, once CRL construction funding is approved.

31. For more information: https://at.govt.nz/projects-roadworks/city-rail-link

A new ferry timetable is coming

32. Ferry services to and from Gulf Harbour are to be boosted with the number of daily sailings going from four to 12.

33. The new timetable started on 28 July 2014 and follows public consultation in June, which saw 1000 responses about the proposed new timetable.

34. As a result the number of services will go to 12 a day and the afternoon sailings from Auckland will be 15 minutes later, as feedback received was that the 4.30pm service was too early.

35. There was an overwhelmingly positive response to the increased number of sailings and 76% of respondents indicated they would use the ferry more than they do now.

36. Auckland Transport will be monitoring the new timetable to make sure the services are performing and meeting the needs of people using the ferries.

37. The consultation also shows people want connecting bus services, ferries on the weekend, cycling options to the ferry terminal and support for carpooling. The bus connections are being looked at as part of the Hibiscus Coast New Network bus consultation that is currently underway.

38. More information about the new timetable and fares can be found on www.at.govt.nz/gulfharbourferry

Consideration

Local board views and implications

39. This report is for the local board’s information.

Maori impact statement

40. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

41. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the council’s Annual Plan and LTP documents, and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation

42. There are no implementation issues.

Attachments

No.	Title	Page
a View	Schedule of Issues raised in July 2014	57

Signatories

Authors	Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Kaipātiki Local Board

13 August 2014

Potential youth needs and opportunities in the Kaipatiki, Upper Harbour and Devonport-Takapuna local board areas

File No.: CP2014/13344

Purpose

1. To inform Kaipātiki Local Board of the findings from the high-level youth needs research and to seek approval for a detailed needs assessment regarding dedicated youth provision in the Kaipātiki, Devonport-Takapuna and Upper Harbour local board areas.

Executive summary

2. In 2013, a high-level youth needs research project was undertaken by Community Policy and Planning North (CPP) in partnership with Community Development, Arts and Culture North-West (CDAC) for three local boards: Devonport-Takapuna, Kaipātiki and Upper Harbour (refer to Attachment A).

3. The research was requested by Local Board Services late in 2012 to provide a high-level overview for local board members about what youth needs exist in their areas. A driver of the research was to provide a baseline of information against which the many youth provider enquiries about expanding and establishing youth facilities in the north of Auckland can be assessed in the future.

4. A key finding of the research is a gap in provision of dedicated indoor youth spaces/facilities accessible to mainstream youth in the three local board areas. Moreover, the youth facility stocktake indicates that there is little opportunity for inclusion of youth-focused activities in existing community facilities unless they become dedicated youth spaces.

5. The collation of surveys and submissions show support for a dedicated youth space. Community support for dedicated youth facility provision on the North Shore has been documented in the form of submissions to the legacy North Shore City Council annual plans by youth councils for over a decade.

6. This research has indicated a clear need and desire for dedicated youth provision and validates the requirement for a further detailed needs assessment to determine how the youth needs could be addressed.

7. This is a request for the Kaipātiki Local Board to consider whether to further scope dedicated youth provision in the north and to allocate funds to this detailed needs assessment. A detailed needs assessment would include market research of non-facility users aged 12-24, detailed investigation of youth outcomes to target, social impact assessment and options analysis.

Recommendation/s

That the Kaipātiki Local Board:

a) receive this report and the high-level youth needs research for Devonport-Takapuna, Kaipātiki and Upper Harbour local boards (Attachment A).

b) approve a further detailed needs assessment of dedicated youth provision in conjunction with Kaipatiki and Devonport-Takapuna local boards in the Upper Harbour, Devonport-Takapuna and Kaipatiki local board areas.

c) approve the associated funding of $10,000 required to complete the detailed needs assessment (contributing to the total collective cost of $30,000).

Comments

Background

8. In 2013, a high-level assessment of youth needs was undertaken by Community Policy and Planning North (CPP) in partnership with Community Development, Arts and Culture North-West (CDAC) for three local boards: Kaipātiki, Devonport-Takapuna and Upper Harbour.

9. The research objective was to highlight the needs of young people in these areas, provide an overview of types of facility and programme provision for young people, and identify options to meet any provision gaps.

10. The research aligns with the Auckland Plan’s transformational shift of improving the prospects of the city’s children and young people and to put them first in decision-making, because it sought to engage with young people’s opinions and identify opportunities for them in these three local board areas.

11. The research meets the requirements for initiating a high-level assessment process (step one) as proposed in council’s draft Community Facilities Network Plan.

Methodology

12. The research has taken stock of existing information in the three local board areas. Five separate data investigations were carried out as follows:

a) literature review of over 40 youth reports placing Auckland youth planning against a national and international backdrop

b) analysis of 2013 and 2006 Census data and other data sources producing a profile of youth in the local board areas

c) interviews with over 20 key informants of the youth sector between October 2012 and February 2013

d) collation of surveys and submissions conveying youth voices over a 10 year period

e) local stock-take of dedicated youth facilities and youth organisations serving the North Shore.

Data Highlights

Demographics

13. The current size of the combined local board youth population (12-24 years of age) in absolute terms is significant (35,000 young people),which warrants a sufficient level of youth planning.

14. In just under 20 years we can expect the combined youth cohort in these local board areas to have grown to 40,000.

15. Devonport-Takapuna has the highest number of New Zealand European youth out of the three areas. Devonport-Takapuna youth are more likely to be in full-time and part-time employment when compared with the region, and all of the high schools in the area are high decile.

16. Kaipatiki youth are more likely to be socially deprived and with lower levels of education attainment when compared with the other local boards. Kaipatiki also has a higher proportion of Asian youth when compared with the rest of the region.

17. Upper Harbour youth are more likely to be Asian compared with the rest of the region. The area is projected to have a high youth population growth rate over the next 20 years.

18. In 2006, Upper Harbour had lower levels of young people, however due to rapid growth in this cohort, the 2013 census shows that Upper Harbour now has the highest youth density amongst the three local board areas.

Youth Provider Feedback

19. Youth providers are in the best position to comment on the aspirations and needs among young people. Engagement on a daily basis and a willingness to offer programmes and services that will deliver the most benefit are key drivers for them. Youth providers are noticing:

· little overlap in provision and a few new youth service providers

· evidence of youth organisations networking but more could be done

· funding is both insufficient and not flexible enough to allow providers to respond to youth needs

· high health needs among youth

· a demand for dedicated youth facilities

· opportunities for more funding/focus in target areas.

20. Funding shortages were mentioned by many providers. Many saw the potential for Youthfund as a means of supporting youth-led initiatives. However, Youthfund is a depleting resource and its current structure cannot meet the operational or programming needs of youth-focused organisations as the fund is only for small youth-led initiatives (not organisation initiatives).

Youth feedback

21. Young people have said they want to participate in year round affordable activities, and have safe places to gather and socialise. They want to showcase their talents, have more social services in one place and have opportunities to make a difference locally.

22. A Touchpoll survey of over 500 young people was conducted by North Shore Youth Council in 2011 to understand youth aspirations and patterns of behaviour. Part of the data indicated that young people are more likely to visit public facilities close to where they live.

23. During engagement on the draft Auckland Plan, children and young people were asked what “putting me first” meant to them, they responded in these ways: "More fun, activity and more recreational infrastructure" (19.6 per cent in North Shore and Rodney areas versus a regional total of 13.6 per cent). “Giving us more public spaces to use that aren’t malls and bus stops” (from the Devonport-Takapuna online survey).

Local stock-take

24. Over 80 organisations/initiatives are serving youth in the three local board areas. Some are regional organisations without a base on the North Shore.

25. Both Devonport-Takapuna and Kaipātiki areas each have one dedicated youth facility. These focus on a subset of the youth market: PHAB Youth Space (disability community) in Devonport-Takapuna and Youthtown (targeting primary and intermediate ages) in Kaipātiki. In addition, each of these areas has a youth-friendly facility: the recreation facility ActivZone in Glenfield and the Depot Artspace in Devonport.

Findings

26. There is a perception that North Shore young people are from wealthy backgrounds and are well resourced but this does not match the reality of what the community sector is seeing. Relatively high socio-economic status provides little relief for youth encountering serious social and health issues.

27. North Shore youth desire hang out and drop-in spaces, arts and performance opportunities, affordable activities, recreation opportunities, cheap public transport and opportunities to make a difference to their community.

28. Community support for dedicated youth facility provision on the North Shore has been documented in the form of submissions to legacy North Shore City Council annual plans by youth councils for over a decade.

29. The key finding from this research is a gap in provision of dedicated indoor youth spaces/facilities accessible to mainstream youth in the three local board areas.

30. The research stresses that addressing the youth facility gap does not necessarily mean constructing new community infrastructure. The research points to community facility planning currently underway that could be successfully harnessed, or where there are underutilised facilities to be repurposed as dedicated youth spaces with a strengthened programme and service offering.

31. The research supports the endeavour for further investigation to determine whether the youth needs that exist on the North Shore could be addressed by the provision of additional indoor youth development spaces or by other means. This aligns with the purpose of the draft Community Facilities Network Plan, which proposes to maximise the use and efficiency of existing facilities.

Options for next steps

32. Option 1 – Status quo option – No additional youth assessment to be undertaken. No financial implications.

33. Option 2 – A detailed needs assessment of dedicated youth provision in conjunction with Upper Harbour and Devonport-Takapuna local boards over the three local board areas. This option would begin to explore solutions to the gap in youth provision identified in this research.

Financial implications of this option are $30,000 for market research, detailed investigation of youth outcomes to target and social impact assessment in the three local board catchment areas. This could be jointly funded by the three local boards. A needs assessment exercise would include these components:

Detailed market analysis and social impact assessment:

· Market research of non-users of community facilities aged 12 to 24 years: investigating through intercept surveys; how many, where, who and why not

· Engagement on specific youth outcomes: engaging with mataawaka, mana whenua, community and youth stakeholders to investigate specific outcomes around programming and service requirements to meet youth needs, such as creating an art and performance focus, exploring increasing youth socialisation opportunities, supporting mental and physical health, social services clustering, newcomer settlement, developing workforce ready skills, increasing early employment opportunities and enabling creative and adventurous play.

· Social impact assessment: examining intended social impact of youth provision, forecasting the social impacts of no provision, analysing of potential positive and possible negative social impacts, and identifying indicators and tools to measure progress in achieving desired social outcomes.

Options analysis:

· Identify options: examining indicative costs, potential partnerships or synergies, information for prioritisation and clear recommendations. Two potential options to explore could include:

o Site options: investigating implications for a facility, renting a space, relocating portable facilities, repurposing/outfitting underutilised community facilities, and identifying specific potential locations

o Non-facility options: exploring the enhancement of existing youth programming and activities, strengthening council and community organisation partnerships that provide services and programmes for youth, pursuing new partnerships, pursuing advocacy for youth employment in council contracts, and refreshing the North Shore Youthfund.

34. Option 3 – A detailed needs assessment of youth provision for the Kaipātiki local board area. This option would begin to explore solutions to the gap in youth provision identified in this research. This detailed needs assessment exercise would explore the same issue outlined above in Option 2, but would explore them in a smaller catchment to include only the Kaipātiki local board area.

Financial implications of this option are $15,000 for market research, detailed investigation of youth outcomes to target and social impact assessment in the Kaipātiki local board area.

Consideration

Local board views and implications

35. A workshop was held with the Kaipātiki, Devonport-Takapuna and Upper Harbour local board chairs, deputy chairs and social and community portfolio holders in June 2014 where the findings of the research were discussed in detail.

36. The research aligns with the objectives of the Kaipātiki Local Board Plan, 2011 to provide space for youth, including a review of ActivZone (within existing budgets) and provision of youth driven events.

Financial Implications

37. The table below outlines the financial implications for each option.

Options	Cost
Option 1 – Status Quo	No resourcing required
Option 2 – Research across the three Kaipātiki, Devonport-Takapuna and Upper Harbour local board area catchments	$ 30,000 combined ($10,000 per local board)
Option 3 – Research in Kaipātiki local board area catchment	$ 15,000

Maori impact statement

38. Specific consultation was not undertaken with mana whenua as the previous methodology used relied upon the analysis of surveys and submissions previously collected.

39. A detailed needs assessment would undertake specific engagement with mana whenua and mataawaka to identify their needs, express their cultural values and perspectives regarding youth provision in the north. This will align with the Auckland Plan priority to support sustainable development of Maori outcomes, leadership, community and partnerships.

40. The following five iwi that have an interest in the Kaipātiki local board area will be engaged with in any further detailed needs assessment exercises; Te Kawerau a Maki, Ngai Tai Ki Tāmaki, Ngāti Whātua o Orākei, Ngāti Maru and Ngāti Paoa. The mataawaka organisations identified for engagement are Awataha Marae, Te Puna Hauora, Hato Petera College, Te Taua Moana o Aotearoa Marae, Te Hau Kapua Te Kohanga Reo, and the Maori Wardens.

Implementation

41. There are no implementation issues.

Attachments

No.	Title	Page
a View	High-level youth needs research for Devonport-Takapuna, Kaipātiki and Upper Harbour Local Boards (Under Separate Cover)

Signatories

Authors

Bonnie-May Shantz - Principle Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Eric Perry - Relationship Manager

Kaipātiki Local Board

13 August 2014

Annual Report 2013/14

File No.: CP2014/16319

Purpose

1. This report compares the actual activities and actual performance with the intended activities and the intended level of service as set out in the Kaipatiki Local Board Agreement for 2013/14. The information is prepared as part of the Kaipatiki Local Board’s accountability to the community for the decisions made throughout the year.

Executive summary

2. The local board is required to monitor and report on the implementation of the Local Board Agreement for 2013/14. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service, and for these comments to be included in the Auckland Council Annual Report.

3. The attached report is proposed for approval from the Kaipatiki Local Board.

4. The Auckland Council Annual Report will be audited and then reported to the Governing Body for adoption on 25 September 2014.

Recommendation/s

That the Kaipātiki Local Board:

a) note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2013/14.

b) approve:

i. the message from the Chairperson, which provides the local board’s comments on local board matters in the 2014 annual report.

ii. the list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2013/14.

c) give authority to the Chairperson and Deputy Chairperson to make typographical changes before submitting for final publication.

Discussion

5. The local board is required to monitor and report on the implementation of its local board agreement for 2013/14. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23 Monitoring and reporting

(1) Each local board must monitor the implementation of the local board agreement for its local board area.

(2) Each annual report of the Auckland Council must include, in respect of local activities for each local board area, an audited statement that –

i) compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii) specifies whether any intended changes to the level of service have been achieved; and

iii) gives reasons for any significant variation between the level of service achieved and the intended level of service.

6. Each local board must comment on the matters included in the annual report under subsection (2) in respect of its local board area, and the council must include those comments in the annual report.

7. This report focusses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion into the Annual Report 2013/14. The draft report contains the following sections:

· message from the Chairperson

· key achievements

· financial results

· performance measures.

8. Local board comments on local board matters in the annual report will be included in the annual report as part of the message from the Chairperson.

9. The next steps for the Annual Report are:

· Audit during August 2014

· Report to the Finance and Performance Committee in September

· Report to the Governing Body for adoption on 18^th September

· Full New Zealand Stock Exchange disclosure on 26^th September

· Publication on 24 October

· Copies of the annual Report will be provided to the local board office.

Consideration

Local board views and implications

10. Local board comments of local board matters are included in the annual report as part of the message from the Chairperson.

Maori impact statement

11. The annual report provides information on how the Auckland Council has progressed its agreed priorities in the annual plan over a 12 month period. This includes engagement with Maori, as well as projects that benefit various population groups, including Maori.

Attachments

No.	Title	Page
a View	The 2014 Annual Report - Kaipatiki	73

Signatories

Authors

Christine Watson - Manager Financial Advisory Services - Local Boards

Authorisers

Kevin Ramsay - Manager Finance, Auckland CFO

Eric Perry - Relationship Manager

Kaipātiki Local Board

13 August 2014

Monthly Local Board Services Report - August 2014

File No.: CP2014/17034

Purpose

1. The purpose of this report is to update the board on various council and council-controlled organisation activities impacting Kaipātiki.

Executive summary

2. The updates in this report relate to the following:

· Community development and facilities

· Town centre transformation

· Parks and sportsfield upgrades and Kaipātiki Connections Plan

· Transport

· Strategic planning and finance

· Policy development and feedback.

3. The next quarterly local board services report in October will provide an overview of all of the board’s strategic priorities (utilising the red, amber, green status update system).

Recommendation/s

That the Kaipātiki Local Board:

a) approve the Community Facilities renewals work programme for 2014/2015.

b) approve the wayfinding concept plan for Northcote Town Centre as outlined in attachment B.

c) approve the coloured cladding (option 2) for the Northcote Town Centre as outlined in attachment C .

Comments

Workshops and portfolio briefings

4. A number of Kaipātiki Local Board workshops and portfolio briefings were held in July. Records of all of these meetings are attached to separate reports on this agenda.

5. The following regional and sub-regional briefings took place in July:

· Long term Plan Options and Advice regional workshop – 7 July.

6. The workshop on 20 August is scheduled to cover the following items:

· Heritage Incentives Policy Engagement

· Birkenhead Transformation Programme

· Community Facilities Network Plan

· Local Approved Products Policy (LAPP).

7. The workshop on 27 August is scheduled to cover the following items:

· Parks projects – design discussions

· Other items to be confirmed.

Strategic Updates

8. The following updates are provided in this report:

9. Community Development and Facilities

10. Work programme

11. The Community Development, Arts and Culture (CDAC) work programme for 2014/2015 was approved by the board at its meeting on 9 July. This approval did not include sign off of the community facility renewal work programme, which has now been updated to reflect recent decisions of the board (Attachment A).

12. In summary, the work programme prioritises work to the Norman King building following the board’s decision on 9 July to progress the transfer of the remainder of the first floor to community use (KT/2014/137).

13. It also reflects the board’s decision to investigate the possibility of developing Marlborough Park Hall as a youth facility using capital funds in the parks budget (KT/2014/142). Whilst any final decision on the use of the hall as a youth facility is pending this investigation, officers are recommending that in the context of this work it is not advisable to progress with renewal work on the building which would be better integrated into a wider development if this is ultimately determined by the board.

14. Community Co-ordinator refresh

15. A workshop of the local board, Kaipātiki Community Facilities Trust board and staff from CDAC, Local Board Services and the Trust was held on 2 July. The purpose of the workshop was to determine local next steps following the Community Co-ordinator review (across the North).

16. It was agreed at the workshop that progressing the next steps (including investigation of a Memorandum of Understanding and more streamlined/simplified funding arrangements) would be the responsibility of the Chair of the local board, the Chair of the Trust board, the Senior Community Co-ordinator and the Senior Community Development Facilitator (CDAC). This group will report back to the local board in due course.

Town Centre transformation

17. Northcote

18. In consultation with the Northcote Business Association (Northcote Town Centre Incorporated), council staff have rebranded the town centre (the fan logo) and have commissioned a concept for a new suite of wayfinding signage to replace the existing signs. The Business Association has endorsed the wayfinding concept, and staff now seek local board approval before moving to detailed design. The concept plan is attached at Attachment B.

19. Resource consent and building consent has now been issued for the proposed new public toilets in Northcote Town Centre Lake Road car park. The final matter for discussion is the design of the cladding. Two options have been put forward, one is a photo and the second is a colourful pattern to match the town centre branding. Council staff are unanimous in their support for the colour option, with the photo being suggested as inappropriate on a public toilet. The options plan is attached at Attachment C and staff now seek local board endorsement of an option. The Business Association has been forwarded the options plan, but has not expressed a preference.

Parks and sportsfield upgrades and Kaipātiki Connections Plan

20. Work programme

21. The Parks work programme for 2014/2015 was approved by the board at its meeting on 9 July. This approval included the capital development programme, renewals programme and SLIPs. As capital development and SLIPs projects progress, concept designs and final design will be presented to the board for approval. The board will continue to receive a discussed in detail at the parks portfolio briefing.

Transport

22. At its meeting on 11 June, the board delegated providing feedback on Auckland Transport’s Draft Parking Discussion Document to the Chairperson and Members Hills and Waugh. The final feedback provided by this group on behalf of the board is attached at Attachment D.

23. Another report on this agenda provides further updates on Auckland Transport matters.

Strategic planning and finance

24. The Annual Report for 2013/2014 is attached to another report on this agenda. This reviews performance against the Local Board Agreement 2013/2014. The board approved the Local Board Agreement for 2014/2015 at its meeting on 11 June.

25. The consultation on the draft Local Board Plan is now complete. The board hosted eight events across the area including three library drop-ins, four town centre drop-ins (at Glenfield Leisure Centre, Birkenhead Artisan Market, Beach Haven Community Garden and Northcote Town Centre) and a special community forum meeting. Submissions are now being recorded and analysed prior to hearings scheduled for 2 and 3 September.

26. Work on the council’s Long-term Plan 2015-2025 is now proceeding. A number of opportunities for feedback and local decision-making are scheduled for the coming months, the early stages of which align with the sign off of the final local board plan in October.

Policy development and feedback

27. At its meeting on 9 July, the board delegated providing feedback on the Arts and Culture Strategic Action Plan to the Chairperson and Members Waugh and Grant. The feedback submitted is attached at Attachment E. The board should note that once the public submissions have been analysed, a further opportunity for formal local board comment will be provided via a report on the board’s agenda.

28. At its meeting on 9 July, the board delegated providing feedback on the Allocation of Decision-making Review to a working party of the whole board. The feedback submitted following a workshop discussion with the board is attached at Attachment F.

Member training and development

29. The Trafinz Conference will be held in Auckland on 14-17 September. The is one of New Zealand’s leading annual transport conferences, which seeks to support safe and efficient transport actions.

30. The theme of the conference this year is ‘Transport Connections for Liveable Communities’, focusing on multimodal travel and land use integration in the New Zealand context. More information at be found at Attachment G.

31. The board may wish to send a representative to the conference. The cost for attendance at the conference is $1,052.17 (exc GST).

Consideration

Local board views and implications

32. Local board views are sought via this report.

Maori impact statement

33. There are no specific impacts on Māori arising from this report.

Implementation

34. There are no implementation issues identified in this report.

Attachments

No.	Title	Page
a View	Community Facilities renewals work programme	89
b View	Northcote Wayfinding Proposal	91
c View	Northcote Public Convenience Panel Options	97
d View	Draft Parking Discussion Document Feedback	99
e View	Draft Arts and Culture Strategic Action Plan Feedback	103
f View	Allocation of Decision-making review Feedback	107
g View	Trafinz Information	111

Signatories

Authors	Sarah Broad - Senior Advisor
Authorisers	Eric Perry - Relationship Manager

Kaipātiki Local Board

13 August 2014

Local board role in alcohol licence applications

File No.: CP2014/15052

Purpose

1. The purpose of this report is to seek local board feedback on the role local boards could play in alcohol licence applications, a process that was established by the Sale and Supply of Alcohol Act 2012.

Executive summary

2. The Sale and Supply of Alcohol Act 2012 (the Alcohol Act) establishes processes for alcohol licence applications. Some local boards wish to have input into the application process, due to concerns about alcohol-related harm within some Auckland communities.

3. To inform the discussion about the role of local boards in alcohol licence applications, Local Board Services has drafted an issues paper for consideration by local boards. Formal feedback from local boards is being sought on this issue, which will inform a report to the governing body. The report will seek the governing body’s decision on the preferred option for local boards to provide input into alcohol licence applications.

Recommendation/s

That the Kaipātiki Local Board:

a) provide feedback on the preferred option for local boards to provide input into alcohol licence applications.

Comments

4. The Alcohol Act establishes processes for alcohol licence applications.

5. The governing body has a number of roles under the Alcohol Act.

· It sets a local alcohol policy for the region, with input from local boards. This establishes the overall policy framework, covering matters such as location of licenced premises and maximum trading hours. The governing body has developed a draft local alcohol policy for public consultation.

· It establishes District Licensing Committees (DLCs), which have responsibility for all uncontested and contested licensing applications.

· It has the statutory power to object to licence applications (although it is unlikely that the governing body would exercise this power).

6. Local boards provide input into the development of the local alcohol policy. Local board members can also be appointed to sit on DLCs. Under current Auckland Council policy, they cannot hear applications relating to their local board area. Local boards do not currently have the power to object to licence applications.

7. Local boards have standing under the Alcohol Act to object to licence applications, as a local board can be expected to have a greater interest in the issue than the public generally. However, in order to exercise this, the governing body must first allocate or delegate the power to object to local boards.

8. Given the role of local boards as advocates for their communities and the strategic importance placed on managing alcohol related harm by a number of them, it is reasonable to expect that at least some local boards will wish to express a view on alcohol licence applications.

9. To inform the discussion about the role of local boards in alcohol licence applications, Local Board Services has drafted an issues paper which is attached at Attachment A. The issues paper sets out the role the governing body and local boards currently have under the Alcohol Act, the process for licence applications under the Alcohol Act and options for local board involvement.

10. Feedback from local boards is being sought on the preferred option for local boards to provide input into alcohol licence applications. This formal feedback will inform a report to the governing body on this issue. The report will seek the governing body’s decision on the preferred option for local boards to provide input into alcohol licence applications. All formal local board feedback will be compiled into a report and included as an appendix to the governing body report.

Consideration

Local board views and implications

11. Local board views are being sought via this report. An outcome of this process could see local boards playing a different role in alcohol licence applications to what they presently do.

Maori impact statement

12. Māori are likely to be interested in and impacted by DLC decisions on alcohol licence applications. This is an issue for the DLCs when considering alcohol licence applications.

Implementation

13. Local board feedback will be analysed and will inform a report to the governing body. This report will seek a decision from the governing body on their preferred role of local boards in alcohol licence applications.

Attachments

No.	Title	Page
a View	Local board role in alcohol licence applications – issues and options	117

Signatories

Author	Christine Gulik – Policy Advisor
Authoriser	Karen Lyons – Manager Local Board Services

Kaipātiki Local Board

13 August 2014

Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

File No.: CP2014/15678

Purpose

1. The purpose of this report is to present to the Kaipatiki Local Board two applications for special exemptions from some of the requirements of the Fencing of Swimming Pools Act 1987 (The Act).

Executive summary

2. The Local Board must conduct a hearing and consider each of the applications for special exemption. The Local Board must resolve to decline, grant or grant subject to conditions, the exemptions sought.

Recommendation/s

That the Kaipātiki Local Board:

a) grant the following applications for special exemption, subject to ongoing compliance with NZS8500-2006 Section 3.10 at all times:

i) Robert and Marie Buitenhek – 26 Dudding Avenue, Northcote.

ii) Dave Flynn – 71 Sylvan Avenue, Northcote.

b) decline the following application for special exemption, unless the elected members are satisfied, having regard to the particular characteristics of the property and pool and any other relevant circumstances, that the granting of the exemption will not significantly increase the danger to young children:

i) Alan Edward Nicholson – 105 Porritt Avenue, Birkenhead.

Discussion

3. Each property, which is the subject of an application before the Local Board, has been inspected by Auckland Council pool inspectors. In each case, the swimming/spa pool fencing does not comply with that Act. The details of non-compliance in each case vary and are specified in the attachments to this report. Each applicant has chosen to seek a special exemption from the requirements of the Act.

4. The purpose of the Act is stated to be “to promote the safety of young children by requiring the fencing of … swimming pools”.

5. The Act requires pool owners to fence their pool with a fence. Specific detail on the means of achieving compliance with the Act is contained in the schedule to the Act. If a pool is not fenced with a complying fence it is an offence under the Act, unless exempt.

6. An exemption can only be granted by the Local Board after a consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if “satisfied that an exemption would not significantly increase the danger to young children”, can an exemption be granted.

7. Defining the immediate pool area will be relevant to considerations concerning the property and the pool. The immediate pool area means the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool. The Act provides that the fence should be situated to prevent children moving directly to the pool from the house, other buildings, garden paths and other areas of the property that would normally be available to young children.

8. Another common consideration for Local Boards in exemption applications will be instances where a building forms part of the pool fence. Where doors from a building open into the pool area, the Territorial Authority may grant an exemption from compliance with clauses 8 to 10 of the schedule to the Act. It may exempt if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw, and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years. If the Local Board is satisfied that a door within a wall in a building meets that test, the Local Board must also be satisfied that an exemption would not significantly increase the danger to young children.

9. When granting a special exemption, the Committee may impose such other conditions relating to the property or the pool as are reasonable in the circumstances (section 6(2) of the Act). Issues to be considered include:

a) Will the exemption be personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption? This might be appropriate where the personal circumstances of the applicant have been considered as a relevant circumstance and had a bearing on the exercise of the discretion

b) Will the exemption be granted for a fixed term and irrespective of changes of ownership so that the exemption runs with the property?

c) Are there any other conditions which should be imposed, repairs to existing fencing, or a requirement for more frequent inspection of the pool (currently pools are inspected every three years).

10. Any exemption granted or condition imposed may be amended or revoked by the swimming pool exemption committee by resolution. The rules of natural justice would however dictate that this action should not be taken without prior notice to the pool owner and allowing the pool owner an opportunity to be heard.

Consideration

11. The recommendations contained within this report fall within the Local Board’s delegated authority.

12. The Act enables an exemption to be granted from clauses 8 to 10 of the Act (doors in walls of buildings) if the Local Board is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years.

13. The overarching consideration in terms of the Act is that a resolution to grant an exemption may only be made after having regard to the particular characteristics of the property and the pool, any other relevant circumstances and any conditions it may impose, and only if it is satisfied that such an exemption would not significantly increase the danger to young children.

14. The Local Board may resolve to grant, grant subject to conditions, or decline an application for special exemption.

15. If an application is declined the applicant will be required to fence their pool in accordance with the Act.

16. The exemption hearing process under the Act does not trigger the significance policy but it is an important statutory function.

17. The Council is committed to ensuring the Auckland is a safe place for children to live and play in. Pool fencing issues have a strong relationship with the Council’s strategic priorities for community safety.

Local board views and implications

18. The Local Board is the decision maker in relation to exemption applications under the Act.

Maori impact statement

19. This report does not raise issues of particular significance for Maori.

General

20. Compliance with the Act is a mandatory requirement for all pool owners unless exempt.

21. Council’s pools inspectors have consulted with the applicants in each case. Applicants have been made aware of the Council’s requirements to ensure fencing is compliant with the Act. The applicants have elected to seek a special exemption for individual reasons.

Implementation

22. The decision must be made by resolution and contain conditions (if any).

Attachments

No.	Title	Page
a View	26 Dudding Avenue, Northcote - Confidential
b View	71 Sylvan Avenue, Northcote - Confidential
c View	105 Porritt Avenue, Birkenhead - Confidential

Signatories

Authors

Phillip Curtis - Senior Swimming Pool Specialist

Authorisers

Ian McCormick - Manager Building Control

Eric Perry - Relationship Manager

Kaipātiki Local Board

13 August 2014

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Kaipātiki Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

27 Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 - Attachment a - 26 Dudding Avenue, Northcote

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains the applicants details.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

27 Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 - Attachment b - 71 Sylvan Avenue, Northcote

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains the applicants details.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

27 Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 - Attachment c - 105 Porritt Avenue, Birkenhead

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains the applicants details.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon
	Danielle Grant
	Richard Hills
	Lorene Pigg
	Lindsay Waugh

Report Title	Referred by	Item	Date of Meeting	Date Received
Technical publications from the Research, Investigations and Monitoring Unit (RIMU)	Regional Strategy and Policy Committee	16	15 July 2014	24 July 2014

Authors	Bianca Wildish - Democracy Advisor
Authorisers	Eric Perry - Relationship Manager