Kaipātiki Local Board
OPEN MINUTES
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Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 13 August 2014 at 9.00am.
Chairperson |
Kay McIntyre, QSM |
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Deputy Chairperson |
Ann Hartley, JP |
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Members |
Dr Grant Gillon |
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John Gillon |
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Danielle Grant |
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Richard Hills |
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Lorene Pigg |
[from 9.03, item 4] |
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APOLOGIES
Member |
Lindsay Waugh |
[for absence] |
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Lorene Pigg |
[for lateness] |
ALSO PRESENT
Councillor |
Cr Chris Darby |
[from 9.21am, item 13] |
Independent Maori Statutory Board Member |
Glenn Wilcox |
[from 9.23am, item 14] |
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Kaipātiki Local Board 13 August 2014 |
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1 Welcome
2 Apologies
Resolution number KT/2014/150 MOVED by Member D Grant, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) accept the apology from Member Lindsay Waugh for absence and Lorene Pigg for lateness. |
3 Declaration of Interest
The Chairperson, Kay McIntyre, declared a conflict of interest in Stormwater Tetratraps pertaining to item 16, Auckland Transport Update on Issues Raised in July 2014 for the Kaipatiki Local Board.
4 Confirmation of Minutes
Resolution number KT/2014/151 MOVED by Member R Hills, seconded by Member D Grant: That the Kaipātiki Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 9 July 2014, including the confidential section, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
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Alan Nicholson was in attendance to speak to his swimming pool exemption. |
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Resolution number KT/2014/152 MOVED by Chairperson K McIntyre, seconded by Member G Gillon: That the Kaipātiki Local Board: a) receive the public forum from Alan Nicholson. b) thank Alan Nicholson for his attendance and presentation. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
13 |
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Victoria Gresson, Event Facilitator, was in attendance to speak to the report. |
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Resolution number KT/2014/153 MOVED by Member D Grant, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) agree to fund, partially fund or decline, the round one 2014-2015 contestable Local Event Support Fund applications as follows:
b) confirm funding of the following events on a three multi-year basis through the discretionary Local Event Support Fund as follows, with the exception of funding allocated to Raeburn House for the Northcote Now event as highlighted below:
c) confirm funding of Christmas events through the Christmas Event Fund ($24,000) topped up from the contestable events fund ($1,400), as follows:
d) confirm funding for the Winter and Summer Fun programmes through the Winter and Summer Fund (30,000) topped up from the contestable events fund ($26,500) as follows:
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14 |
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Leilana Meredith, Event Organiser, was in attendance to speak to the report. |
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Resolution number KT/2014/154 MOVED by Member D Grant, seconded by Member J Gillon: That the Kaipātiki Local Board: a) host a Movies in Parks event b) contribute $6,250 for one event to be held on Saturday 14 March 2015 and delegate the event and parks portfolio holders and the Chairperson to work with council staff to determine a suitable location and tailor the event for the Kaipatiki Local Board community. |
15 |
Kaipatiki Community Facilities Trust - Quarterly Report, Letterbox Libraries and Summer Movies in Parks |
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Jill Nerheny, Community Coordinator, was in attendance to speak to the report. |
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Resolution number KT/2014/155 MOVED by Member D Grant, seconded by Member R Hills: That the Kaipātiki Local Board: a) receive the Kaipatiki Community Facilities Trust quarterly report. b) receive the Kaipatiki Letterbox Libraries report. c) approve the allocation of $21,504 from the Events Contestable Fund to the Kaipātiki Community Facilities Trust for the provision of five local movies in parks in partnership with Storytown Limited. |
16 |
Auckland Transport Update on Issues Raised in July 2014 for the Kaipatiki Local Board |
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Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport, was in attendance to speak to the report. The Chairperson, Kay McIntyre, declared a conflict of interest in Stormwater Tetratraps and took no part in discussion or voting on the matter. |
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Resolution number KT/2014/156 MOVED by Member R Hills, seconded by Member G Gillon: That the Kaipātiki Local Board: a) receive the Auckland Transport July 2014 Issues Update to the Kaipatiki Local Board. b) request more information on the lighting survey conducted and clarification of what the street lighting standard is; the board’s expectation is that the standard is met. c) note its concern and disappointment at the Auckland Transport consultation on the Northcote Safe Cycle Route as it: (i) includes information which the board had not previously been privy to. (ii) concerns a project which the board has not yet had an opportunity to formally feedback on. d) delegate providing formal feedback on the Northcote Safe Cycle Route Consultation to the whole board by the closing date. |
17 |
Potential youth needs and opportunities in the Kaipatiki, Upper Harbour and Devonport-Takapuna local board areas |
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Bonnie-May Shantz, Principal Policy Analyst, was in attendance to speak to the report. |
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Resolution number KT/2014/157 MOVED by Member R Hills, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) receive this report and the high-level youth needs research for Devonport-Takapuna, Kaipātiki and Upper Harbour local boards (Attachment A). b) request that relevant information from this report is used to support the initial investigation of the opportunity to develop a youth facility at Marlborough Park Hall (KT/2014/142). |
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Secretarial note: Members Lorene Pigg, John Gillon and Grant Gillon abstained from voting on the above resolution. |
18 |
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Pramod Nair, Lead Financial Advisor, was in attendance to speak to the report. |
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Resolution number KT/2014/158 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) reject the Annual Report 2013/2014 as presented to the board, pending the inclusion of a breakdown in the performance section on opex of: i) corporate overheads, business unit costs and depreciation, and ii) local service delivery costs b) request that future reports provide this information to improve transparency for our community. c) give authority to the Chairperson, Deputy Chairperson and Member Lorene Pigg to approve and make changes to the Annual Report before submitting for final publication, on the proviso that the information referred to at (a) above is included. |
19 |
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Sarah Broad, Senior Local Board Advisor, was in attendance to speak to the report. |
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Resolution number KT/2014/159 MOVED by Member L Pigg, seconded by Chairperson K McIntyre: That the Kaipātiki Local Board: a) approve the Community Facilities renewals work programme for 2014/2015, and support the renewals programme as proposed for the 2015/2016 financial year as per attachment A. b) approve the wayfinding concept plan for Northcote Town Centre as outlined in attachment B. c) request officers investigate options for the Northcote Town Centre as outlined in attachment C, and delegate final approval of the cladding to Members Danielle Grant, Lorene Pigg and built environment portfolio holders. |
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Secretarial Note: Member Grant Gillon declared a conflict of interest in North Art which pertains to the 2015/2016 Community Facilities renewals programme and took no part in discussion or voting on the matter. Member John Gillon declared a conflict of interest in Bayview Community Centre which pertains to the 2015/2016 Community Facilities renewals programme and took no part in discussion or voting on the matter. |
24 |
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Resolution number KT/2014/160 MOVED by Chairperson K McIntyre, seconded by Member G Gillon: That the Kaipātiki Local Board: a) receive the verbal update from Independent Maori Statutory Board (IMSB) Member Glenn Wilcox. b) receive the verbal update from Cr Chris Darby. |
20 |
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Resolution number KT/2014/161 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) support local boards having continued input into the development of the Local Alcohol Policy. b) request that the chief executive be instructed to review the council’s processes to make it easier for the community to access information and receive advice and support on alcohol licence applications. c) support either the allocation or delegation of the power to object to liquor licence applications to local boards, with the expectation that the appropriate budgets and support follows accordingly. |
21 |
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Resolution number KT/2014/162 MOVED by Member G Gillon, seconded by Deputy Chairperson A Hartley: That the Kaipatiki Local Board: a) receive the Granted Resource Consent Applications by Local Board Area report. |
22 |
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Resolution number KT/2014/163 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) note the Generic Reports received for information – July 2014 report. The report references: · The Technical publications from the Research, Investigations and Monitoring Unit (RIMU) report from the Regional Strategy and Policy Committee. |
23 |
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A document entitled ‘World War One Commemoration Projects’ was tabled. A copy of the tabled document has been placed on the official copy of the minutes and can be viewed on the Auckland Council website.
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Resolution number KT/2014/164 MOVED by Member R Hills, seconded by Member D Grant: That the Kaipātiki Local Board: a) receive the report from Member Richard Hills. b) request AT to commission additional HOP card outlets in the Kaipatiki area to enable Kaipatiki residents to access the cards and associated discounts. Glenfield should be of urgent priority, and we believe that somewhere in the main street, where buses arrive, would be more appropriate than within the mall. c) request a review of ferry fares and a long term sustainable plan for an increase in ferry use and a drop in the cost of ferry fares to make sure that the cost to our residents matches that of bus and train commuters, taking into consideration the cost of maintaining roads and rail which is not a factor when it comes to ferry transport. d) request Auckland Transport to come back to the board with a plan to include Beach Haven Ferry in the day pass system. e) request Auckland Transport to report back on how or when there will be Family Passes available for bus and ferry fares and where they can or will be sold to the Kaipatiki community. f) note that no student concession outlets exist in Kaipātiki for AT HOP which disadvantages our students and therefore request that AT work to ensure all AT HOP outlets can load student concessions. g) endorse the proposal application from Tim Woods for the planting of trees outside the Northcote War Memorial Hall as a part of the WW100 commemorations, and thank him for submitting his proposal. h) request the proposal is forwarded on to Auckland Transport and relevant parks officers to gain their support. i) receive the report from Member Lindsay Waugh. j) thank Grant Muir and Recreational Services for their commitment to returning and maintaining our civic planting to a standard we can be proud of. k) delegate the Chairperson and transport portfolio holders to provide feedback on the proposed bus shelter designs, and in particular consideration of heritage bus shelter designs in the Kaipātiki heritage areas. l) note the Disability Access Review 2014. m) receive the verbal report from Member Lorene Pigg, in relation to the Northcote Town Centre project and the Mainstreet Association (BID) report. n) receive the verbal report Member Grant Gillon, in relation to recent attendance along with the Chairperson and Member Lindsay Waugh at a workshop pertaining to Special Housing Areas (SHAs). |
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a World War One Commemoration Projects |
Secretarial Note: Item 24 was taken after item 19.
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Workshop Records - Kaipātiki Local Board Workshops, Wednesday, 16 July 2014 and Wednesday, 23 July 2014 |
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Resolution number KT/2014/165 MOVED by Chairperson K McIntyre, seconded by Member D Grant: That the Kaipātiki Local Board: a) receive the records for the Kaipātiki Local Board Workshops held on Wednesday, 16 July 2014 and Wednesday, 23 July 2014. |
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Record of Kaipatiki Local Board Portfolio Briefings held in July 2014 |
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Resolution number KT/2014/166 MOVED by Chairperson K McIntyre, seconded by Member D Grant: That the Kaipātiki Local Board: a) receive the record of Kaipatiki Local Board Portfolio Briefings held in July 2014. |
Resolution number KT/2014/167 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) exclude the public from the following part(s) of the proceedings of this meeting. b) agree that Cr Chris Darby and IMSB Member Glenn Wilcox be permitted to remain for Confidential Item 27 Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 after the public has been excluded. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
27 Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 - Attachment a - 26 Dudding Avenue
27 Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 - Attachment b - 71 Sylvan Avenue
27 Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 - Attachment b - 105 Porritt Avenue
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.
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11:55am The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
12.07pm The public was re-admitted.
RESTATEMENTS
It was resolved while the public was excluded:
27 |
Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 |
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Phil Curtis, Senior Swimming Pool Specialist, was in attendance to speak to the report. |
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Resolution number KT/2014/170 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) agree to note the confidential status of attachment a, B and c to item 27. b) grant the following applications for special exemption, subject to ongoing compliance with NZS8500-2006 Section 3.10 at all times: i) Robert and Marie Buitenhek – 26 Dudding Avenue, Northcote. ii) Dave Flynn – 71 Sylvan Avenue, Northcote. c) decline the following application for special exemption: i) Alan Edward Nicholson – 105 Porritt Avenue, Birkenhead. d) agree to restate the above resolutions in the open minutes. |
28 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
12.08 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................