Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 13 August 2014 at 9.00am.

 

present

 

Chairperson

Kay McIntyre, QSM

 

Deputy Chairperson

Ann Hartley, JP

 

Members

Dr Grant Gillon

 

 

John Gillon

 

 

Danielle Grant

 

 

Richard Hills

 

 

Lorene Pigg

[from 9.03, item 4]

 

 

 

 

APOLOGIES

 

Member

Lindsay Waugh

[for absence]

 

Lorene Pigg

[for lateness]

 

ALSO PRESENT

 

Councillor

Cr Chris Darby

[from 9.21am, item 13]

Independent Maori Statutory Board Member

Glenn Wilcox

[from 9.23am, item 14]

 

 

 

 


Kaipātiki Local Board

13 August 2014

 

 

 

1          Welcome

 

 

2          Apologies

 

Resolution number KT/2014/150

MOVED by Member D Grant, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)         accept the apology from Member Lindsay Waugh for absence and Lorene Pigg for lateness.

CARRIED

 

3          Declaration of Interest

 

The Chairperson, Kay McIntyre, declared a conflict of interest in Stormwater Tetratraps pertaining to item 16, Auckland Transport Update on Issues Raised in July 2014 for the Kaipatiki Local Board.

 

4          Confirmation of Minutes

 

Resolution number KT/2014/151

MOVED by Member R Hills, seconded by Member D Grant:  

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 9 July 2014, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum


 

9.1

Alan Nicholson – Swimming Pool Exemption

 

Alan Nicholson was in attendance to speak to his swimming pool exemption.

 

Resolution number KT/2014/152

MOVED by Chairperson K McIntyre, seconded by Member G Gillon:  

That the Kaipātiki Local Board:

a)         receive the public forum from Alan Nicholson.

b)        thank Alan Nicholson for his attendance and presentation.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 09 July 2014

 

the open unconfirmed minutes of the Kaipātiki Local Board meeting held on Wednesday, 09 July 2014 are attached at Item 12 of the agenda and were confirmed under item 4 of the agenda.

 

 

 

13

Local Event Support Fund - Round 1 2014/2015

 

Victoria Gresson, Event Facilitator, was in attendance to speak to the report.

 

Resolution number KT/2014/153

MOVED by Member D Grant, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)      agree to fund, partially fund or decline, the round one 2014-2015 contestable Local Event Support Fund applications as follows:

 

Applicant

Event

Date

Amount Requested

Funding

Allocated

OnBoard Skate Inc.

 

Skate for Change

14/12/14

$4,500.00

$3500.00

Auckland Area Floral Art Society

Annual Floral Showcase

19/3/15

$1,000.00

$500.00

Birkenhead Town Centre Association

Heritage, Horses and all that Jazz

1/10/14

$12,000.00

$0 (2014/ 2015 event funded 2013/ 2014)

Regional Facilities Auckland

 

School Holiday Programme

6/10/14 –

11/10/14

$10,000.00

$0

NZ Women Limited

 

Elvis in the Gardens

1/3/15

$1,000.00

$0

Grandparents Raising Grand Children Trust NZ

Grandparents Raising Grandchildren Annual Picnic

18/1/15

$12,000.00

$2,500.00

GetIn2Life Youth Development Trust

In2It Summer Series

1/10/14 –

30/4/15

$3,990.00

$0

Manawahine Taumatatanga Trust

Kaati Te Tukino a Wahine Maa A Kohine Maa

29/11/14

$4,885.00

$1,000.00


NZ Filipino Santo Nino Devotees Trust

Sinulog Festival

9/1/15

$6,000.00

$4,000.00


North Shore Hazara Society

North Shore Hazara Community Cultural and EID Festival Day

6/10/14 –

14/10/14

$1,750.00

$900.00

Auckland Bowls Inc.

 

Trusts New Zealand Open

13/11/14–

21/11/14

$1,000.00

$0

TOTAL

 

 

$65,075.00

$12,400.00

 

b)      confirm funding of the following events on a three multi-year basis through the discretionary Local Event Support Fund as follows, with the exception of funding allocated to Raeburn House for the Northcote Now event as highlighted below:

 

Applicant

Event

Amount
Recommended

Birkenhead Town Centre Association

Latin American Festival

$7,300.00

Northcote Town Centre Association

Chinese/Korean New Year

$7,300.00

Raeburn House

Northcote Now – A celebration of Culture, Diversity & Wellbeing*

 

*noting that this is for a one year trial only, and will be reviewed for 2015/2016.

$6,950.00

Kaipatiki Community Facilities Trust

North Shore Tattoo

$7,300.00

Kaipatiki Community Facilities Trust

Matariki

$5,000.00

TOTAL

 

$33,850.00

 

c)      confirm funding of Christmas events through the Christmas Event Fund ($24,000)  topped up from the contestable events fund ($1,400), as follows:

 

Applicant

Event

Amount
Recommended

Lions Club of Glenfield

Glenfield Christmas Parade

$8,500.00

Birkenhead Rotary Club

Birkenhead Rotary Christmas Parade

$7,000.00

Kaipatiki Community Facilities Trust

Christmas on Marlborough

$3,000.00

Kaipatiki Community Facilities Trust

Carols by Candlelight at Shoal Bay

$2,900.00

Kaipatiki Community Facilities Trust

Christmas Banner installation costs and general Christmas event costs

$4000.00

TOTAL

 

$25,400.00

 

d)      confirm funding for the Winter and Summer Fun programmes through the Winter and Summer Fund (30,000) topped up from the contestable events fund ($26,500) as follows:

 

Applicant

Event

Amount
Recommended

Kaipatiki Community Facilities Trust

Winter & Summer Fun Programmes

$30,000.00

Kaipatiki Community Facilities Trust

Summer Fun Music in parks

$8,000.00

Kaipatiki Community Facilities Trust

Summer Fun Programme Contribution to Events Assistants (funded in 2013/2014 through Community Wellbeing Programmes Budget)

$10,000.00

Kaipatiki Community Facilities Trust

Printing and resources for the distribution of Summer Fun brochure (funded in 2013/2014 through Community Wellbeing Programmes Budget)

 $8,500.00

TOTAL

 

$56,500.00

 

CARRIED

 

 

14

Movies in Parks 2014/2015

 

Leilana Meredith, Event Organiser, was in attendance to speak to the report.

 

Resolution number KT/2014/154

MOVED by Member D Grant, seconded by Member J Gillon:  

That the Kaipātiki Local Board:

a)      host a Movies in Parks event

b)      contribute $6,250 for one event  to be held on Saturday 14 March 2015 and delegate the event and parks portfolio holders and the Chairperson to work with council staff to determine a suitable location and tailor the event for the Kaipatiki Local Board community.

CARRIED

 

 

15

Kaipatiki Community Facilities Trust - Quarterly Report, Letterbox Libraries and Summer Movies in Parks

 

Jill Nerheny, Community Coordinator, was in attendance to speak to the report.

 

Resolution number KT/2014/155

MOVED by Member D Grant, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)      receive the Kaipatiki Community Facilities Trust  quarterly report.

b)      receive the Kaipatiki Letterbox Libraries report.

c)      approve the allocation of $21,504 from the Events Contestable Fund to the Kaipātiki Community Facilities Trust for the provision of five local movies in parks in partnership with Storytown Limited.

CARRIED

 

 

16

Auckland Transport Update on Issues Raised in July 2014 for the Kaipatiki Local Board

 

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport, was in attendance to speak to the report.

The Chairperson, Kay McIntyre, declared a conflict of interest in Stormwater Tetratraps and took no part in discussion or voting on the matter.

 

Resolution number KT/2014/156

MOVED by Member R Hills, seconded by Member G Gillon:  

That the Kaipātiki Local Board:

a)         receive the Auckland Transport July 2014 Issues Update to the Kaipatiki Local Board.

b)        request more information on the lighting survey conducted and clarification of what the street lighting standard is; the board’s expectation is that the standard is met.

c)         note its concern and disappointment at the Auckland Transport consultation on the Northcote Safe Cycle Route as it:

(i)      includes information which the board had not previously been privy to.

(ii)     concerns a project which the board has not yet had an opportunity to formally feedback on.

d)        delegate providing formal feedback on the Northcote Safe Cycle Route Consultation to the whole board by the closing date.

CARRIED

 


 

 

17

Potential youth needs and opportunities in the Kaipatiki, Upper Harbour and Devonport-Takapuna local board areas

 

Bonnie-May Shantz, Principal Policy Analyst, was in attendance to speak to the report.

 

Resolution number KT/2014/157

MOVED by Member R Hills, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)      receive this report and the high-level youth needs research for Devonport-Takapuna, Kaipātiki and Upper Harbour local boards (Attachment A).

b)      request that relevant information from this report is used to support the initial investigation of the opportunity to develop a youth facility at Marlborough Park Hall (KT/2014/142).

CARRIED

 

Secretarial note:          Members Lorene Pigg, John Gillon and Grant Gillon abstained from                                     voting on the above resolution.

 

 

18

Annual Report 2013/14

 

Pramod Nair, Lead Financial Advisor, was in attendance to speak to the report.

 

Resolution number KT/2014/158

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)         reject the Annual Report 2013/2014 as presented to the board, pending the inclusion of a breakdown in the performance section on opex of:

i)          corporate overheads, business unit costs and depreciation, and

ii)         local service delivery costs

b)        request that future reports provide this information to improve transparency for our community.

c)         give authority to the Chairperson, Deputy Chairperson and Member Lorene Pigg to approve and make changes to the Annual Report before submitting for final publication, on the proviso that the information referred to at (a) above is included.

CARRIED

 

 

19

Monthly Local Board Services Report - August 2014

 

Sarah Broad, Senior Local Board Advisor, was in attendance to speak to the report.

 

Resolution number KT/2014/159

MOVED by Member L Pigg, seconded by Chairperson K McIntyre:  

That the Kaipātiki Local Board:

a)      approve the Community Facilities renewals work programme for 2014/2015, and support the renewals programme as proposed for the 2015/2016 financial year as per attachment A.

b)      approve the wayfinding concept plan for Northcote Town Centre as outlined in attachment B.

c)      request officers investigate options for the Northcote Town Centre as outlined in attachment C, and delegate final approval of the cladding to Members Danielle Grant, Lorene Pigg and built environment portfolio holders.

CARRIED

 

Secretarial Note:         Member Grant Gillon declared a conflict of interest in North Art which                                    pertains to the 2015/2016 Community Facilities renewals                                                     programme and took no part in discussion or voting on the matter.

                                    Member John Gillon declared a conflict of interest in Bayview                                             Community Centre which pertains to the 2015/2016 Community                                         Facilities renewals programme and took no part in discussion or                                          voting on the matter.

 

 

24

Governing Body Members' Update

 

Resolution number KT/2014/160

MOVED by Chairperson K McIntyre, seconded by Member G Gillon:  

That the Kaipātiki Local Board:

a)         receive the verbal update from Independent Maori Statutory Board (IMSB) Member Glenn Wilcox.

b)        receive the verbal update from Cr Chris Darby.

CARRIED

 

 

20

Local board role in alcohol licence applications

 

Resolution number KT/2014/161

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)         support local boards having continued input into the development of the Local Alcohol Policy.

b)        request that the chief executive be instructed to review the council’s processes to make it easier for the community to access information and receive advice and support on alcohol licence applications.

c)        support either the allocation or delegation of the power to object to liquor licence applications to local boards, with the expectation that the appropriate budgets and support follows accordingly.

CARRIED

                                


 

 

21

Granted Resource Consent Applications by Local Board Area

 

Resolution number KT/2014/162

MOVED by Member G Gillon, seconded by Deputy Chairperson A Hartley:  

That the Kaipatiki Local Board:

a)         receive the Granted Resource Consent Applications by Local Board Area report.

CARRIED

 

 

22

Generic Reports received for information - July 2014

 

Resolution number KT/2014/163

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)      note the Generic Reports received for information – July 2014 report. The report references:

·      The Technical publications from the Research, Investigations and Monitoring Unit (RIMU) report from the Regional Strategy and Policy Committee.

CARRIED

 

 

23

Members' Reports

 

A document entitled ‘World War One Commemoration Projects’ was tabled.

A copy of the tabled document has been placed on the official copy of the minutes and can be viewed on the Auckland Council website.

 

 

Resolution number KT/2014/164

MOVED by Member R Hills, seconded by Member D Grant:  

That the Kaipātiki Local Board:

a)         receive the report from Member Richard Hills.

b)        request AT to commission additional HOP card outlets in the Kaipatiki area to enable Kaipatiki residents to access the cards and associated discounts. Glenfield should be of urgent priority, and we believe that somewhere in the main street, where buses arrive, would be more appropriate than within the mall.

c)         request a review of ferry fares and a long term sustainable plan for an increase in ferry use and a drop in the cost of ferry fares to make sure that the cost to our residents matches that of bus and train commuters, taking into consideration the cost of maintaining roads and rail which is not a factor when it comes to ferry transport.

d)        request Auckland Transport to come back to the board with a plan to include Beach Haven Ferry in the day pass system.

e)         request Auckland Transport to report back on how or when there will be Family Passes available for bus and ferry fares and where they can or will be sold to the Kaipatiki community.

f)          note that no student concession outlets exist in Kaipātiki for AT HOP which disadvantages our students and therefore request that AT work to ensure all AT HOP outlets can load student concessions.

g)        endorse the proposal application from Tim Woods for the planting of trees outside the Northcote War Memorial Hall as a part of the WW100 commemorations, and thank him for submitting his proposal.

h)        request the proposal is forwarded on to Auckland Transport and relevant parks officers to gain their support.

i)          receive the report from Member Lindsay Waugh.

j)          thank Grant Muir and Recreational Services for their commitment to returning and maintaining our civic planting to a standard we can be proud of.

k)         delegate the Chairperson and transport portfolio holders to provide feedback on the proposed bus shelter designs, and in particular consideration of heritage bus shelter designs in the Kaipātiki heritage areas.

l)          note the Disability Access Review 2014.

m)       receive the verbal report from Member Lorene Pigg, in relation to the Northcote Town Centre project and the Mainstreet Association (BID) report.

n)        receive the verbal report Member Grant Gillon, in relation to recent attendance along with the Chairperson and Member Lindsay Waugh at a workshop pertaining to Special Housing Areas (SHAs).

CARRIED

 

Attachments

a     World War One Commemoration Projects

 

Secretarial Note:         Item 24 was taken after item 19.

 

25

Workshop Records - Kaipātiki Local Board Workshops, Wednesday, 16 July 2014 and Wednesday, 23 July 2014

 

Resolution number KT/2014/165

MOVED by Chairperson K McIntyre, seconded by Member D Grant:  

That the Kaipātiki Local Board:

a)      receive the records for the Kaipātiki Local Board Workshops held on Wednesday, 16 July 2014 and Wednesday, 23 July 2014.

CARRIED

 

 

26

Record of Kaipatiki Local Board Portfolio Briefings held in July 2014

 

Resolution number KT/2014/166

MOVED by Chairperson K McIntyre, seconded by Member D Grant:  

That the Kaipātiki Local Board:

a)      receive the record of Kaipatiki Local Board Portfolio Briefings held in July 2014.

CARRIED

 

 

Public Excluded

Resolution number KT/2014/167

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)         exclude the public from the following part(s) of the proceedings of this meeting.

b)        agree that Cr Chris Darby and IMSB Member Glenn Wilcox be permitted to remain for Confidential Item 27 Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 after the public has been excluded.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

27        Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 - Attachment a - 26 Dudding Avenue

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains the applicants details.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

27        Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 - Attachment b - 71 Sylvan Avenue

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains the applicants details.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

27        Applications for Special Exemptions under Section 6 of the Fencing of Swimming Pools Act 1987 - Attachment b - 105 Porritt Avenue

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains the applicants details.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

11:55am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

12.07pm          The public was re-admitted.

 

RESTATEMENTS

 

It was resolved while the public was excluded:

 

27

Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

 

Phil Curtis, Senior Swimming Pool Specialist, was in attendance to speak to the report.

 

Resolution number KT/2014/170

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)         agree to note the confidential status of attachment a, B and c to item 27.

b)        grant the following applications for special exemption, subject to ongoing compliance with NZS8500-2006 Section 3.10 at all times:  

i)       Robert and Marie Buitenhek – 26 Dudding Avenue, Northcote.

ii)      Dave Flynn – 71 Sylvan Avenue, Northcote.

c)         decline the following application for special exemption:

i)          Alan Edward Nicholson – 105 Porritt Avenue, Birkenhead.

d)      agree to restate the above resolutions in the open minutes.

CARRIED

  

 

28        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

12.08 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................