Agenda of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

19 August 2014

Maungakiekie-Tāmaki Local Board Small Local Improvement Projects (SLIPs) Programme 2014/2015

File No.: CP2014/17161

Purpose

1. This report provides an overview of the Maungakiekie-Tāmaki Local Board 2014/2015 Small Local Improvement Projects (SLIPs) programme and recommends projects for scoping approval and commencement.

Executive Summary

2. The Maungakiekie-Tāmaki Local Board has $392,742 SLIPs capital funding (Capex) in the 2014/2015 financial year. A further $546,951 capital expenditure allocated to projects has been carried forward from previous years. Decisions on the availability of this deferral for expenditure are awaited.

3. The Maungakiekie-Tāmaki Local Board has $192,813 Local Board discretionary capital funding (Capex) that has been allocated and carried forward from previous years. Decisions on the availability of this deferral for expenditure are awaited.

4. The Maungakiekie-Tāmaki Local Board has $329,120 SLIPs operational funding (Opex) to allocate in the 2014/2015 financial year.

5. Recommendations are being sought in this report to allocate budget to the scoped proposals as detailed below:

1	Hochstetter Pond Community Project	$14,906 SLIPs Opex
2	Flat Rock Reserve Community Rehabilitation	$13,974 SLIPs Opex
3	Johnson Reserve community creek restoration project	$19,598 SLIPs Opex
4	Manukau Foreshore East (Miami Parade) rehabilitation project	$8,200 SLIPs Opex
5	Bertrand Reserve Ecological Restoration	$22,299 SLIPs Opex
6	Finn Place Esplanade Reserve Restoration	$23,500 SLIPs Opex*
7	Jellicoe Park Norfolk Pine Christmas Lights	$11,500 SLIPs Opex
8	Top-up funding - Mt Wellington War Memorial Reserve Concept Design Consultancy	$12,000 SLIPs Opex
9	Maybury Reserve Concept Plan - Consultation and Analysis of Feedback	$10,000 SLIPs Opex
10	Rockfield Reserve Community Noticeboard	$4,500 SLIPs Capex
11	Conceptual Design for Tin Tacks Reserve	$5,000 SLIPs Opex
12	Onehunga Train Station frames relocation	$ 700 SLIPs Opex
13	Assessment Reports - Maybury Reserve / Eastview Reserve	$12,000 SLIPs Opex*
14	Onehunga Bay Reserve Master Plan Implementation Stage 3 – Concept design	$16,000 SLIPs Opex
15	Panmure Basin Master Plan	$28,000 SLIPs Opex

* These figures are approximate and final budget would be tabled at the Business Meeting

6. Approval of the recommendations in this report will allocate 1% of the available SLIPs capital expenditure and 61% of the available SLIPs operational expenditure.

7. All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion prior to 30th June 2015.

8. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have budget allocated to them with less than six months remaining within the current financial year will be at risk of not being completed by 2014/2015 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2015/2016 financial year for completion.

9. Longer term projects will result in SLIPs capital funding being carried forward to the 2015/2016 financial year and these projects not being delivered within the 2014/2015 financial year.

10. Budgets for projects funded from 2014/2015 SLIPs operational expenditure must be fully expended within the 2014/2015 financial year.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) acknowledges receipt of the Maungakiekie-Tāmaki Local Board 2013/2014 SLIPs funding summary programme

b) delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances

c) approves the Hochstetter Pond community project for commencement and allocates $14,906 SLIPs operational budget.

d) approves the Flat Rock Reserve community rehabilitation project for commencement and allocates $13,974 SLIPs operational budget.

e) approves the Johnson Reserve community creek restoration project for commencement and allocates $19,598 SLIPs operational budget.

f) approves the Manukau Foreshore East (Miami Parade) rehabilitation project for commencement and allocates $8,200 SLIPs operational budget.

g) approves the Bertrand Reserve ecological restoration project for commencement and allocates $22,299 SLIPs operational budget.

h) approves the Finn Place Esplanade Reserve restoration project for commencement and allocates $23,500 SLIPs operational budget.

i) approves the Jellicoe Park Norfolk Pine Christmas lights project and allocates $11,500 SLIPs operational budget.

j) allocates top-up funding for the Mt Wellington War Memorial Reserve concept design consultancy project of $12,000 SLIPs operational budget.

k) approves the Maybury Reserve concept plan consultation and analysis of feedback project and allocates $10,000 SLIPs operational budget.

l) approves the Rockfield Reserve community noticeboard installation project and allocates $4,500 SLIPs operational budget.

m) approves the conceptual design for Tin Tacks Reserve project and allocates $5,000 SLIPs operational budget.

n) approves the relocation of the Onehunga Train Station frames and allocates $700 SLIPs operational budget.

o) approves the Maybury Reserve / Eastview Reserve cultural impact assessment and heritage assessment reports and allocates $12,000 SLIPs operational budget.

p) approves the Onehunga Bay Reserve Master Plan Implementation Stage 3 – Concept design for the playground, skatepark and fitness area and allocates $20,000 SLIPs Opex.

q) approves the Panmure Basin Master Plan project commencement and allocates $28,000 SLIPs operational budget.

r) notes that upon approval of the above recommendations 1% of the available SLIPs capital expenditure and 61% of the available SLIPs operational expenditure would be allocated to projects.

Comments

11. Communities are impacted by SLIPs projects. They provide an opportunity for staff and elected representatives to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs funded projects to be delivered.

12. Funding for the proposed projects within this report will come from the Maungakiekie-Tāmaki Local Board’s SLIPs budget. After allocating budget to all the projects listed in this report and elsewhere, the Maungakiekie-Tāmaki Local Board will still have unallocated SLIPs capital and operational funding. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the Board may wish to fund.

13. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Consideration

Local board views and implications

14. This report canvasses the views of the Maungakiekie-Tāmaki Local Board.

15. The recommendations contained within this report fall within the Local Boards allocated authority.

Maori Impact Statement

16. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

17. All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion between prior to 30th June 2015.

18. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have budget allocated to them with less than six months remaining within the current financial year will be at risk of not being completed by 2013/2014 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2015/2016 financial year for completion.

19. Longer term projects will result in SLIPs capital funding being carried forward to the 2015/2016 financial year and these projects not being delivered within the 2014/2015 financial year.

20. Budgets for projects funded from 2014/2015 SLIPs operational expenditure must be fully expended within the 2014/2015 financial year.

21. The ability to spend/deliver outcomes is dependent on the availability of experienced staff or consultant project management resource.

Attachments

No.	Title	Page
a View	Maungakiekie Tāmaki SLIPs Funding Programme 2014 -2015	11

Signatories

Authors

Vandna Kirmani - SLIPs Project Portfolio Leader

Authorisers

Katrina Morgan - Team Leaders SLIPs

Ian Maxwell - Manager Parks, Sports & Recreation

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

19 August 2014

Committee of the Maungakiekie-Tāmaki Local Board to govern the Glen Innes Music and Arts Centre for Youth

File No.: CP2014/09082

Purpose

1. The purpose of this report is to seek the Maungakiekie-Tāmaki Local Board’s endorsement in principle of the draft terms of reference (TOR) for a committee to govern the Glen Innes Music and Arts Centre for Youth (the centre).

2. Approval is also sought for a proposed process for finalising the TOR. This process provides mana whenua iwi Ngāi Tai ki Tāmaki , Ngāti Pāoa and Ngāti Whātua Ōrākei with an opportunity to make a fully informed decision regarding their interest in a dedicated seat between the three iwi, while still ensuring that membership of the committee can be confirmed in time for the centre opening in March 2015.

Executive summary

3. The Maungakiekie-Tāmaki Local Board (the board) are seeking to establish a committee made up of board and non-board members to govern the centre. A draft TOR is attached to this report (Attachment A), and provides the committee with decision making powers over the work programme for the centre which will be managed by council staff. The draft TOR also outlines a committee made up of three board members, two local community members and one mana whenua member.

4. Three mana whenua iwi have been involved in the centre’s development and have all outlined an interest in being part of this committee. Council staff have asked mana whenua for feedback on how they will share a dedicated seat between them in the event that there is only one dedicated mana whenua seat. Ngāi Tai ki Tāmaki and Ngāti Whātua Ōrākei have requested to see the endorsed draft TOR before responding to this request, notwithstanding that Ngāti Whātua Ōrākei have tentatively indicated an interest in rotating a seat on a yearly basis.

5. In order to accommodate the request to see an endorsed draft before giving their final feedback, staff are seeking the board’s approval of a process which gives mana whenua from August 20 until September 22 to respond with an agreed process for rotating a dedicated seat. In the event that mana whenua do not meet this timeframe or decide they are not interested in the seat, this report recommends that the mana whenua seat outlined in the attached TOR default to a local community seat. This will enable the committee to be established before the centre opens in March 2015.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) endorses in principle the attached draft terms of reference for a committee of the Maungakiekie-Tāmaki Local Board to govern the Glen Innes Music and Arts Centre for Youth (Attachment A).

b) approves council staff sending the attached draft terms of reference to Ngāi Tai ki Tāmaki, Ngāti Pāoa and Ngāti Whātua Ōrākei on August 20 and requesting them to inform council staff of the following by 22 September 2014:

i) agreed process for rotating the dedicated mana whenua seat between the interested iwi

ii) how other mana whenua will be included on the rotation if they wish to be in the future.

c) approves the mana whenua seat included in the attached draft terms of reference defaulting to one more local community seat, in the event that Ngāi Tai ki Tāmaki , Ngāti Pāoa and Ngāti Whātua Ōrākei declare a lack of interest in a dedicated seat or are unable to agree a process for rotating the dedicated mana whenua seat between the interested iwi by 22 September 2014.

d) notes that Council staff will communicate to Ngāi Tai ki Tāmaki , Ngāti Pāoa and Ngāti Whātua Ōrākei the implications of them not meeting the deadline of September 22 as part of their correspondence on August 20, along with an invitation to a hui at Ruapotaka Marae to assist them with their decision making.

Comments

Background and context

6. In March 2012, 11 mana whenua iwi were invited to be involved in the development of the centre, including participating in future governance discussions. Only three iwi accepted this invitation: Ngāti Pāoa, Ngāi Tai ki Tāmaki and Ngāti Whātua Ōrākei. The 11 iwi were contacted on the advice of Te Waka Angamua as all mana whenua with an interest in the wider Glen Innes area.

7. In July 2013 the board approved in principle the establishment of a committee of the local board to govern the Glen Innes Music and Arts Centre for Youth. This committee is to be comprised of both board and community members and provides all the benefits of association with the board and council such as accountability through the local government election cycle and access to “in house” council funds and expertise, while allowing for a significant level of community decision making.

8. In December 2013 staff reported back to the board with an implementation plan for the committee, and updated the board on a number of related matters including Ngāi Tai ki Tāmaki , Ngāti Pāoa and Ngāti Whātua Ōrākei all declaring an interest in a dedicated iwi seat or seats on the committee. Ngāti Pāoa and Ngāti Whātua Ōrākei declared an interest in there being two dedicated mana whenua seats on the committee.

9. The implementation plan identified April 2014 as the target date for the board approving the committee’s terms of reference, with a view to all members being appointed by July 2014. However following feedback from council’s legal team that the TOR should be as specific as possible, these dates have been delayed as confirmation of the programming model for the centre did not occur until 15 July 2014.

Terms of reference

10. The draft TOR (Attachment A) provides the committee with decision making powers over the work programme for the centre which will be managed by council staff. As per standing orders 2.2., the chairperson and deputy chairperson will be elected by committee members at their first meeting.

11. Other elements of the terms of reference include:

· a total of six members (to reflect a common trend for smaller governance entities to enable more manageable and efficient governance).

· a three year appointment term, to coincide with the local government term. The board would need to “appoint” all committee members at their first meeting of each term, with the exception of the first term where it is proposed that the committee be established part way through an election cycle.

· the ability for the committee to make recommendations to the board on all other (i.e. non work programme) matters relating to the centre.

12. Deciding on the balance of community, mana whenua and board members is a key decision for the board to make when considering the TOR. The attached draft TOR outlines membership of the committee as three board members, two local community members and one mana whenua member. Staff consider this composition to strike the right balance between meaningfully involving community members around the decision making table, while retaining the benefits of the board members’ experience and accountability.

13. The advantages and disadvantages of a variety of committee compositions are analysed in the below table. Please note that the table assumes a total of six members unless stated otherwise.

Committee makeup

Advantages

Disadvantages

Option one

50/50 board and non-board members.

Non board members made up of two community members and one mana whenua.

Allows for a partnership approach while also providing for a mana whenua perspective.

Provides for half of the committee members to be made up of board members who are accountable to the voting public and have experience working in a governance capacity in local government.

Allows for the majority of the remainder of seats to be from the community, while still providing for a mana whenua perspective.

Restricts the number of (non mana whenua) community seats to less than those accorded to the board.

Ngāti Pāoa and Ngāti Whātua Ōrākei have previously requested that two dedicated seats be included in the committee makeup.

Option two

50/50 board and non-board members.

Allows for a partnership approach between the board and the community.

Provides for half of the committee members to be made up of board members who are accountable to the voting public and have experience working in a governance capacity in local government.

The same amount of community seats and local board seats are likely to be received positively from some community stakeholders.

Does not guarantee the inclusion of a mana whenua perspective.

Option three

50/50 board and non-board members.

Non-board members made up for two mana whenua seats.

Allows for a partnership approach while also providing for a mana whenua perspective.

Provides for half of the committee members to be made up of board members who are accountable to the voting public and have experience working in a governance capacity in local government.

Two mana whenua seats will respond to the request from Ngāti Pāoa and Ngāti Whātua Ōrākei.

Only leaves one community seat which is likely to be unsatisfactory given one of the key drivers for this committee’s development was meaningful community involvement around the decision making table.

Option four

Majority board members.

Provides for the majority of the committee to be made up of board members who are accountable to the voting public and have experience working in a governance capacity in local government.

Likely to be negatively perceived by the community who may see the non-board seats as “token” gestures.

Restricts the opportunity to give a voice to community and/or mana whenua perspectives.

Option five

Majority non-board members.

Provides for a strong community and/or mana whenua voice, and is likely to be perceived as meaningfully involving them in decision making.

Risks the committee being “captured” by members who are not accountable to the voting public.

Restricts the opportunity to give a voice to board members who are accountable to the voting public and have experience working in a governance capacity in local government.

Proposed process

14. In order to enable mana whenua to see the endorsed draft terms of reference to assist their decision making, while ensuring that a committee can be established before the centre’s scheduled opening in March 2015, council staff are seeking the board’s approval of the process outlined below.

Action	Deadline
The board endorse in principle the draft TOR for the purposes of socialising it with Ngāi Tai ki Tāmaki , Ngāti Pāoa and Ngāti Whātua Ōrākei.	19 August board meeting
Council staff send the endorsed draft of the TOR to the three iwi along with the corresponding process outlined in this table.	20 August
Ruapotaka Marae host and facilitate a hui with the three iwi.	Exact date TBC
The three iwi provide council staff with their agreed process for one rotating mana whenua seat. In the event that this does not happen, the dedicated mana whenua seat will default to one extra local community seat.	22 September
The board give their final approval of the TOR and committee appointment process (for local board, community, and mana whenua members if relevant).	21 October board meeting
Recruitment process for community seats completed.	19 December
If relevant, the mana whenua iwi to hold the seat for the first term of the committee informs council staff of their nominated member.	19 December
The board approve all committee members.	17 February

15. Staff are in discussions with Ruapotaka Marae about hosting and facilitating a hui with the three iwi. This hui will take place between 20 August and 22 September, and staff will be able to confirm the exact date of this hui in time for the board’s 19 August meeting. The objective of this hui is to decide how the seat will be rotated and related matters including which iwi will be the first to occupy the seat, and how other mana whenua will be included on the rotation if they wish to be in the future.

16. The rationale for only proposing a rotating seat, as opposed to all three agreeing on one member, is:

· recent advice from Te Waka Angamua is that they now recognise 13 iwi with an interest in the area, rather than the 11 as advised in March 2012.

· a rotating seat is more able to accommodate the possibility of another iwi group declaring an interest in involvement in the centre’s governance in the future. This recognises that 13 mana whenua iwi instead of 11 are now identified as having an interest in the wider Glen Innes area.

· a rotating seat model is used at Te Papa and on the Hauraki Gulf Marine Park, and Te Waka Angamua staff consider it to be a successful model that would be suitable for replication in the centre.

Consideration

Local board views and implications

17. The committee, including membership, was discussed at a local board workshop on 18 February 2014. Board members expressed a range of views on membership composition including a fifty/fifty split with one mana whenua seat, and a majority of community seats. There was general support for the committee to have a relatively small membership (such as the six recommended in this report), and for the scope of the committee’s powers to focus on the work programme of the centre.

Maori impact statement

18. Mana whenua iwi Ngāi Tai ki Tāmaki , Ngāti Pāoa and Ngāti Whātua Ōrākei have all been involved in the development of the centre, and have consistently outlined their potential interest in being involved in the centre’s governance. To date, all three iwi have outlined their desire for a dedicated mana whenua seat on the committee, with Ngāti Pāoa and Ngāti Whātua Ōrākei requesting two seats. Ruapotaka Marae have also been regularly consulted on matters relating to the centre.

19. The target area for the centre (Glen Innes, Pt England and Panmure) has a relatively high percentage of Maori residents (24%) compared to the rest of Auckland (11%). The centre is expected to have positive impacts on the area’s Maori population.

Implementation

20. It anticipated that the committee will meet on a quarterly basis. Non local board members will be eligible for allowances of $235 per meeting along with mileage allowances, in accordance with council’s policy on payments to non-elected members. This will be accommodated within the centre’s operating budget.

Attachments

No.	Title	Page
a View	Draft Terms of Reference	89
b View	Standing Orders	93
c View	Charter	145
d View	Mana Whenua Seat Schedule (TBC)	149
e View	Payments to Non-Elected Members	151

Signatories

Authors

Kathy O'Connor - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

19 August 2014

Terms of Reference

Glen Innes Music and Arts Centre for Youth Committee

17 July 2014

1.0 Introduction

The Glen Innes Music and Arts Centre for Youth Committee is a committee of the Maungakiekie-Tāmaki Local Board (hereafter referred to as the board). The Terms of Reference outlines the purpose, objectives, responsibilities and decision making powers of the committee. It also sets out the membership of the committee and other relevant information.

2.0 Purpose

The purpose of the committee is to govern the Glen Innes Music and Arts Centre for Youth (hereafter referred to as the “centre”), within the parameters delegated to it by the board and set out under section 5.0 of the Terms of Reference.

3.0 Objectives

Objectives of the committee include:

· leading the realisation of the vision and goals of the centre as defined in the charter (attached as Appendix Two);

· ensuring the centre can continue to serve its purpose for current and future generations;

· including local community and mana whenua perspectives in governance decisions.

4.0 Responsibilities

The committee will be responsible for:

· making decisions and recommendations as defined by its delegated powers;

· reporting their resolutions to the board’s next available business meeting.

5.0 Delegated powers

The committee has the following powers:

· deciding the work programme for the centre within the operational budget allocated by the board;

· reviewing quarterly reports from council staff that track progress, deliverables and updates as they relate to the centre’s work programme;

· making recommendations to the board on all other matters relating to the centre.

The committee does not have decision-making powers over the following:

· management of centre staff

· capital expenditure

· land-owner decisions

· day to day operational matters.

6.0 Membership

6.1 Committee members

The board made an in principle decision to establish a committee of the board with community members at its July 2013 business meeting. At its December 2013 business meeting the board further directed council staff to progress a terms of reference which allowed for community members to be part of a committee of the board.

Membership of the committee is as follows:

· Three board members.

· Three community members. These will be composed of

o one member from mana whenua iwi (Ngai Tai ki Tāmaki, Ngati Paoa or Ngati Whatua Orakei)

o two members of the local community.

6.2 Term of appointment

The board can appoint committee members at any stage throughout their three year term. Not withstanding this, and the likelihood that this will be the case for the first term of the committee, it is expected that the standard term of appointment will be for three years. This term would commence following the appointment of committee members at the first meeting of the board following their coming in to office, and end following the triennial local government elections when the committee will be deemed to be discharged as per 2.7.2 of Standing Orders.

It is the intention of the board to appoint members for the duration of the three year term, not withstanding that they have the right to discharge members as outlined in 2.9.1 of Standing Orders.

The mana whenua seat will be rotated amongst Ngai Tai ki Tāmaki, Ngati Paoa or Ngati Whatua Orakei at the end of each term, as per the schedule attached as Appendix Three.

6.3 Appointment of the chairperson and deputy chairperson

As per 2.2.2 of Standing Orders, the chairperson and deputy chairperson of the committee will be elected by committee members at their first meeting.

7.0 Additional notes

7.1 Community members of committee

7.1.1 Resourcing

Community members are entitled to claim meeting allowances and vehicle mileage allowance in accordance with current Auckland Council policy on payments to non-Elected Members. The current schedule of rates is attached at Appendix Four.

7.1.2 Providing a mana whenua perspective

The mana whenua iwi member is a member of the committee for the purposes of providing a local mana whenua perspective at a governance level. They are not there as formal representatives of mana whenua, and are not to be used as the only means of engagement with Ngai Tai ki Tāmaki, Ngati Paoa or Ngati Whatua Orakei with regards to the centre.

7.1.3 Providing a local community perspective

The two local community members are members of the committee for the purposes of providing a local community perspective at a governance level. They are not there as formal representatives of the community, and are not be used as the only means of engagement with the local community with regards to the centre.

7.2 Standing Orders

Local Board Standing Orders will apply to the committee and are attached as Appendix One.

Appendix One (Local Board Standing Orders)

Appendix Two (The Charter)

Appendix Three (Placeholder - Schedule for rotation of mana whenua seat)

Appendix Four (Payments to non-Elected Members)

Values	Young people	Local community	Creativity
Reciprocity	Young people are encouraged to take what the centre has to offer and to give back	The local community is encouraged to contribute to the centre and share in its successes	What is learnt and developed in the centre is also shared for the benefit of others
Respect	Young people are valued and they value the roles others play in the centre	The local community is listened to and they appreciate the contribution others make to the centre	Creative cultural expression is treasured and cultural values are considered when making decisions
Aroha	Young people feel accepted and care for themselves, each other and the centre overall	The local community feels accepted and able to support their whānau in the centre	Creative cultural expression is cared for in a supportive and safe environment
Commitment	Young people apply themselves and receive consistent guidance	The local community participates in running the centre	Appropriate and quality resources and expertise are required
Integrity	There is a strong emphasis on walking the talk, open communication with youth and transparent decision-making	There is a strong emphasis on walking the talk, open communication with the local community and transparent decision-making	There is a strong emphasis on walking the talk, open communication with creative practitioners and transparent decision-making
Manaakitanga	Young people feel welcome and take an active role in hosting visitors to the centre	The local community feels welcome and takes an active role in hosting visitors to the centre	All aspects of cultural creativity are welcome
Fun	Young people are inspired to relish in the joy of the centre and much laughter is essential	The local community is able to participate in intergenerational celebrations	Enjoyment and humour feature in the centre’s programming, and celebrations are creative and vibrant

Maungakiekie-Tāmaki Local Board

19 August 2014

Glen Innes Music and Arts Centre for Youth - Recommended Increases to the Capital Works Budget

File No.: CP2014/14802

Purpose

1. The purpose of this report is to seek the Maungakiekie-Tāmaki Local Board’s approval for increasing the capital works budget for the Glen Innes Music and Arts Centre for Youth to allow for additional signage budget and a carved entranceway. The report also seeks the board’s approval to delay paying back the remainder of the underwrite secured from the Community Facilities Cluster (Onehunga) until their December 2014 business meeting, when staff will be better informed as to the sufficiency of the current contingency and the furniture, fixtures and equipment (FF and E) budget.

Executive summary

2. A tender process for the construction of the Glen Innes Music and Arts Centre commenced in August 2013. Market response suggested the cost of construction will exceed the total project budget by approximately $1.2 million. In order to commence construction before costs escalated further, the board chose to transfer $900k from the unscoped Community Facilities Cluster (Onehunga) project. It has always been the board’s intention to transfer funds back to the cluster project, should additional funds be secured for the centre in the future.

3. Due to ongoing pressures on the capital works budget for the centre, staff submitted an application to the Lotteries Community Facilities Fund for $1.69m on behalf of the board. The application was successful in raising $750k, and the money is expected to be released in the following installments:

$370k: On or before 1^st September 2014

$370k: On or before 1^st December 2014

$10k: On or before 4^th June 2016.

4. This future $750k addition to the capital works budget enables the board to return a portion of the $900k they transferred from the Community Facilities Cluster (Onehunga) project. Rather than return the entire $750k addition however, this report seeks the board’s approval to use some of this to fund a budget shortfall for signage and a hand carved entranceway.

5. This report also seeks the board’s approval to retain any remaining funds from the $740k that is expected to be received by 1^st December 2014, until the board’s December 2014 business meeting when staff will have greater clarity on the sufficiency of funds set aside for the project contingency and furniture, fittings and equipment.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approves internal signage Option 2, and external way-finding signage for the Glen Innes Music and Arts Centre for Youth, noting this comes to a combined cost of $29k.

b) decides on a preferred option for a single free-standing sign on Line Rd, and optional extra signage (if any).

c) notes that any increase to the capital works budget for the Glen Innes Music and Arts Centre for Youth will be offset by $15k, which is the existing provisional sum set aside for signage.

d) approves increasing the capital works budget for the Glen Innes Music and Arts Centre for Youth by the amount required, dependent on receiving funding from the Lotteries Community Facilities Committee towards the project in September 2014, December 2014 and June 2014, to fund the following,

(i) enable the board’s preferred options for signage (internal, external way-finding, a single free-standing sign on Line Rd and any optional extra signage)

(ii) $106k for a hand carved entranceway made from panels of natural timber.

e) requests staff investigate opportunities to work with mana whenua, Ruapotaka Marae and young people on the entranceway, and report back to the board’s December business meeting with an implementation plan for this.

f) approves retaining the remaining amount of additional capex funds until the December 2014 business meeting.

g) requests staff report to the December 2014 business meeting with updated information on the sufficiency of the capital works contingency and furniture, fixtures and equipment (FF and E) budget, with a view to paying back the remainder of the underwrite secured from the Community Facilities Cluster (Onehunga) or the nearest amount possible.

Comments

Background

6. The Maungakiekie-Tāmaki Local Board has $8.049 million capital budget assigned to the Glen Innes Music and Arts Centre for Youth project in the Long-term Plan 2012-2022 (LTP).

7. The project has a strong strategic alignment to the Maungakiekie-Tāmaki Local Board Plan, in which it is identified as a key priority. There is a long history associated with funding shortages for this facility prior to its inclusion in the LTP, and significant community engagement has been undertaken.

8. A tender process for the project commenced in August 2013. Market response suggested the cost of construction will exceed the total project budget by approximately $1.2 million. In order to commence construction before costs escalated further, the board chose to transfer $900k from the unscoped Community Facilities Cluster (Onehunga) project. It has always been the board’s intention to transfer funds back to the cluster project, should additional funds be secured for the centre in the future.

Increases to the capital works budget

9. The transferal of $900k from the Community Facilities Cluster (Onehunga) to the Glen Innes Music and Arts Centre for Youth was approved by the Finance and Performance Committee in December 2013.The remainder of the $1.2m shortfall was met through value engineering in negotiation with the main contractor prior to awarding the main contract. This included removing from scope a feature LED lighting installation, further savings were identified through simplification of construction detailing and other efficiencies.

10. Due to ongoing pressures on the capital works budget for the centre, staff submitted an application to the Lotteries Community Facilities Fund for $1.69m on behalf of the board. The amount applied for allowed for reinstatement of items removed as part of the value engineering process, and the boosting of the project contingency to a level recommended by the project quantity surveyor. The application was successful in raising $750k, and the money is expected to be released in installments as follows:

$370k: On or before 1^st September 2014

$370k: On or before 1^st December 2014

$10k: On or before 4^th June 2016

11. The grant is subject to the following conditions:

· Evidence that the shortfall has been met

· The grant excludes contributions towards consent fees, consultants’ fees and internal charging, development and Watercare infrastructure contributions

12. The expected lotteries grant means that the total capital works budget is expected to increase by $740k by December 2014 and a further 10k in June 2016 (subject to the Lottery Community Facilities Committee’s conditions being met). This report considers the best use of the expected increase in the Glen Innes Music and Arts Centre for Youth’s capital budget, keeping in mind the board’s intention to transfer funds back to the Community Facilities Cluster (Onehunga) project should additional funds be secured.

Signage

13. Currently there is 15k set aside for the centre’s signage budget, based on advice received during the design stage from quantity surveyors Rider Levett Bucknall of typical signage costs for a Council building of a comparable scale. Staff now consider this budget to be inadequate for the following reasons:

a) At the time of the original estimate, an assumption was made that signage would display the standard Auckland Council branding with limited scope for bespoke elements. This is no longer the case, as customised branding is being developed for the centre following the gifting of a name for the centre by Ngȃti Pȃoa .

b) The original estimate was a provisional amount based on the floor area of the building.

c) The original estimate for the design of the wayfinding system underestimated the complexity of the architecture and the multiple points from which the building and its various aspects will be approached.

d) The original estimate for the production of the wayfinding system underestimated the complexity of the architecture and materiality and associated cost of exterior signage appropriate to its scale, design and unique identity as directed by the gifting of the name by Ngȃti Pȃoa .

14. Staff have examined a number of options to keep the discrepancy to a minimum and these are outlined in the table below. The table is divided between mandatory signage components and optional extras. Options are provided within each mandatory signage component, apart from external wayfinding.

15. All options relating to mandatory internal signage allow for signs on each internal door and larger signs that direct people around the building. All options relating to mandatory external signage allow for one free-standing external sign based on quotes for other comparable facilities, noting that there is no scope for attaching a large sign to the exterior of the building itself.

16. Optional extras are also included for the board’s consideration including:

· feature signage internal to the building and also visible from Line Rd

· a feature manifestation on the glazing facing Line Rd.

*Mandatory components*	Estimated cost	Description
Internal signage Option 1 Internal signage Option 2 (recommended option) Internal signage Option 3	$11,000 $26,000 $55,000	QS estimate based on a ‘Studio One Toi Tu’ internal signage package – refer Appendix 1 QS estimate based on actual cost of proposed internal signage for Te Atatu Peninsula Library & Community Centre - refer appendix 2 QS estimate based on quantities and sizes as options above, laser-cut on stainless steel
External freestanding sign on Line Rd Option 1 External freestanding sign on Line Rd Option 2 External freestanding sign on Line Rd Option 3	$8,800 $23,000 $37,000	QS estimate based on actual cost of external freestanding sign for Pah Homestead – refer appendix 3 Supplier quote for smaller Lopdell Precinct sign – refer appendix 4 Supplier quote for larger Lopdell Precinct sign – refer appendix 4
External wayfinding (recommended)	$3,000	2 x signs at Maybury end of site (QS estimate)
Optional extras	Estimated cost	Description
Optional feature signage, visible externally	$5,000	Sign on internal wall at main entry, facing Line Rd, lit and visible externally, based on cost for Wellsford Library sign – refer appendix 5
Optional feature manifestation ,visible externally	$1,500	Large graphic manifestation on Line Rd glazing (QS estimate)

17. This report recommends the board endorse internal signage Option 2 which requires $26,000. The rationale for this recommendation is that Option 2 provides for materials in keeping with the rest of the building, while still allowing for a “mid-range” cost.

18. Note that the estimated cost for internal signage Option 3 needs to be treated with caution, as the number of characters used on each sign will influence the final cost. A process on naming the internal rooms in the centre has yet to be decided, and staff will be reporting to the board on options for this at their September meeting.

19. High- profile signage visible externally at the main Line Rd entrance is deemed mandatory for a building of such significance. This report asks the board to choose between options for a free-standing external sign, and decide whether to approve optional extra signage.

20. Recommended are external freestanding signs at the Maybury Reserve end of the site for pedestrian way-finding, at an estimated cost of $3,000.

21. The total cost of the board's preferred signage options will be offset by the $15k provisional sum allowed for under the construction contract.

Carved entranceway

22. The entrance way consists of a pair of concrete columns either side of, and a lintel over the entry doors. The construction budget allows for the columns and lintel to be clad in 25mm massa plywood with matching solid massa hardwood nosings. The plywood panels can be removed and replaced.

23. All three Mana Whenua iwi groups engaged in this project, Ngȃti Pȃoa , Ngȃi Tai ki Tȃmaki and Ngȃti Whȃtua Ōrȃkei, expressed feedback on the final design package, coalescing around their desire to see a carved entranceway.

24. Ngȃti Pȃoa reiterated this desire at a meeting with the local board in February, where they offered the gift of a name for the centre. Board members concurred that a carved entranceway would be a desirable addition to the centre, given the cultural importance of entranceways to Maori and Pacific communities.

25. Staff have since completed two cost estimates for production only, of a carved entranceway.
Carving motifs applied with CNC routing to plywood panels will cost approximately $35k.
For hand carved designs in slabs of native timber will cost approximately $106K.
It is important to note that these costs are not a whole of project financial view (which would include project management, documentation, launch, communications and media).

26. Given the importance iwi and others in the local community are likely to place on an entranceway in a civic space, and the learning potential if traditional carving methods are used, there are advantages, should the board wish to fund a carved entranceway at 106k.

27. Public Art Policy places particular emphasis on Māori identity as a point of difference for the city. It states that council’s public art activities will give expression to, make visible and meet the place making aspiration of Auckland’s Māori communities. Specifically, it states that “council will partner with mana whenua to ensure that public art activities contribute to the visibility and celebration of their stories and histories”.

28. Public art regional capital expenditure 2014/15 budget of $400k is already committed to the centre via the integrated sound artworks, where all three iwi have a track or channel. In addition, the Local Board has contributed a further $70k CAPEX over two financial years to the integrated sound artworks. The proposal for a carved entranceway is not in scope of the project, is not currently budgeted for and is not part of the agreed work programme.

29. The implementation steps for a new public art project for the centre include artist selection (closed or open RFP), brief writing including agreement with all three iwi on the kaupapa for the lintel/gateway, contracting/procurement, project management, assessment of impact on the building design. These implementation steps exist regardless of whether the project is integrated with the construction timeline or not, and whether the project is managed internally or externally.

30. If uncoupled from the construction process, the arts and culture team could research and scope using the gateway proposal as part of the active programming of the facility upon opening of the building. It could mean for example, carving occurring on site and/or local youth being involved in the design and production with a lead artist/carver and the passing on of traditional knowledge (mautaranga Maori).

31. There are significant budget pressures for the centre overall. It budgeting for this new aspect of the project is prioritized, for production as well as a realistic total project cost, staff recommends reporting back to the board at its December meeting with a fully scoped implementation plan.

Budget contingency

32. The current contingency for the project is 5%. A preferable contingency for a project of this complexity is 10%.

33. The external cladding on the upper level of the centre is unusual, and although the project team are working hard with the construction and design teams to ensure the cladding is procured and implemented in step with the overall construction programme, there is still a risk of unforeseen delay (and additional cost) associated with this phase of construction.

34. By December, construction should be significantly progressed so that staff will be in a stronger position to understand the adequacy of the contingency budget. It is therefore recommended that staff report to the board at their December business meeting with an update on how the contingency is tracking, and that any remaining capex funds following receipt of the lotteries grant in September and December be retained until after the board has received this report.

Furniture, fixtures and equipment

35. The current available budget for FF&E is $400k. FF&E substantially impacts on what programmes can be delivered in the centre as it will cover musical, audio and stage lighting equipment, computer hardware and software licences etc.

36. As the programming for the centre is still being determined however, staff are mindful that this budget is “untested” and there is a risk of it being inadequate. As programming will be significantly progressed by December, staff recommend they report to the board at their December business meeting with an update on how the FF&E budget is tracking, and that any remaining capex funds following receipt of the lotteries grant in September and December be retained until after the board has received this report.

Consideration

Local board views and implications

37. Local board views and implications have been discussed throughout the body of this report.

Maori impact statement

38. The target area for the centre (Glen Innes, Pt England and Panmure) has a relatively high percentage of Māori residents (24%) compared to the rest of Auckland (11%). The centre is expected to have positive impacts on the area’s Māori population, particularly for youth.

39. Mana Whenua iwi Ngȃti Whȃtua Ōrȃkei, Ngȃti Pȃoa and Ngȃi Tai ki Tȃmaki have expressed a desire for a carved entranceway to staff and the local board directly. Entranceways are culturally significant to Maori, and it is reasonable to expect that Mata Waka will also be supportive of this initiative, particularly if they are invited to be involved.

40. Ngȃti Pȃoa offer to gift the name for the centre, and this was accepted by the board in March 2014. A communication plan to promote the name still needs to be developed. Staff consider it will positively impact iwi to increase the signage budget, to ensure that the associated branding can reflect the future name’s significance.

41. Ngȃi Tai ki Tȃmaki have consistently requested that iwi be provided with the opportunity to name the rooms, and this report recommends that the rooms be numbered not named. Staff acknowledge that should the board endorse this recommendation that Ngȃi Tai ki Tȃmaki may be disappointed, but note that no undertaking had been made to them (or any other party) in relation to the future naming process, and that their disappointment is likely to be mitigated should the board endorse funding for a carved entranceway.

Implementation

42. It is assumed that internal signage will be implemented as part of the current construction contract. There is an option for the carved lintel and entrance column panels to be applied post-completion, as uncarved panels allowed for under the construction contract can be removed and replaced easily.

Attachments

No.	Title	Page
a View	Appendix 1 - Studio One - Interior	161
b View	Appendix 2 - Te Atatu Lib & Comm Centre - Interior	163
c View	Appendix 3 - Pah Homestead - Exterior	165
d View	Appendix 4 - Lopdell House - Exterior	167
e View	Appendix 5 - Wellsford Library - Exterior	169

Signatories

Authors

Alasdair Nelson - Project Manager Major and Special Projects

Authorisers

Kevin Marriott - Acting Manager Community Development Arts and Culture

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

19 August 2014

Glen Innes Music and Arts Centre for Youth - Future enforcement of Ruapotaka Reserve parking area

File No.: CP2014/16368

Purpose

1. The purpose of this report is to seek the Maungakiekie-Tāmaki Local Board’s (board) endorsement of the proposed enforcement of the Ruapotaka Reserve parking area as illustrated in Attachment A, to reflect changes that will be made to the parking area once construction of the Glen Innes Music and Arts Centre for Youth (centre) is complete.

Executive summary

2. The Glen Innes Music and Arts Centre for Youth is currently being constructed in Ruapotaka Reserve, and is scheduled for completion in March 2015.

3. Ruapotaka Reserve is undergoing substantial changes as a result of the construction and staff are seeking a parking resolution from Auckland Transport Traffic Control committee for the purposes of enforcing the redesigned parking area once construction is complete. As the parking area is on a local reserve, it is a requirement that Council’s parks team report to the Maungakiekie-Tāmaki Local Board recommending future parking enforcement arrangements. Once the board resolve on this recommendation, parks will forward their resolution and this report to the committee for their consideration.

4. A redesigned parking area and a transport assessment report was submitted as part of the centre’s resource consent application that was approved in August 2013. The proposed parking plan includes 54 parking spaces (including five accessible parks), and the transport assessment report recommended that parking within the area be restricted to only short stays of three hours or less (i.e. P180). The parking plan included in the resource consent documentation is illustrated in Attachment B.

5. Following recent consultation with other organisations operating out of the reserve, staff are proposing a small number of changes to the parking plan including the relocation of one accessible parking space to ensure that there are three close to the library, the insertion of four P15 short-stay parking spaces, and one P5 loading zone next to the foodbank. Resource consent staff have confirmed that the proposed physical changes are so minor that they do not require going through any further consenting approval process.

6. Staff are proposing that the remaining 44 parking spaces be restricted to P180, and that all enforcement be restricted to the hours of 8am – 6pm, Monday – Saturday.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approves the parking plan illustrated in Attachment A noting that this includes:

i) forty four P180 parking spaces.

ii) five accessible P180 parking spaces (including the relocation of one accessible parking space from outside of the Community Hall to a location closer to the library).

iii) four P15 short-stay parking spaces

iv) one P5 loading zone immediately adjacent to the foodbank

v) that the above restrictions are in place between 8am and 6pm, Monday to Saturday.

b) recommends to the Auckland Transport Traffic Control Committee to endorse the approved parking plan illustrated in Attachment A.

Comments

7. Construction of the centre commenced in March 2014 and is scheduled for completion in March 2015.

8. Construction of the centre is occurring in a large portion of what was the parking area in Ruapotaka Reserve. The reserve is located at 96-108 Line Rd, Glen Innes. Other neighbouring facilities on Ruapotaka Reserve already present include the Glen Innes library, Ruapotaka Marae, CAB, Plunket, Ka Mau Te Wero, and the Glen Innes Community Hall. Users of these facilities park in the reserve carpark.

9. A redesigned parking area and a transport assessment report was submitted as part of the centre’s resource consent application that was approved in August 2013. The proposed parking plan includes 54 parking spaces (including five accessible parks), and the transport assessment report recommended that parking within the area be restricted to only short stays of three hours or less (i.e. P180). The parking plan included in the resource consent documentation is illustrated in Attachment B.

10. Prior to construction of the centre, the parking area included 104 parking spaces made up of 22 unrestricted, 52 P180, 21 P120, and seven unrestricted accessible spaces. There were also two spaces marked out for the CAB, however these do not appear to have been enforceable.

11. Council staff have had a number of dealings with staff of neighbouring facilities prior to and during construction of the centre. On 29 May and 12 June managers of these facilities were asked to give specific feedback on the parking plan illustrated in Attachment B, in particular their views on the majority of parking spaces being restricted to P180, and requirements for shorter time restrictions to cater for dropping off and picking up goods and people.

12. Responses were received on behalf of the Glen Innes Community Hall, the library, the CAB and Plunket. There was general support for the majority of parking being restricted to P180, and parking being unrestricted in the evenings and Sunday. Other requests are outlined below.

Request	Advantages	Disadvantages
4 x 15 short-stay parking spaces (requested by library)	Allows enough time for drop offs and pick-ups, which is likely to be beneficial to the users of all facilities, and is consistent with Auckland Transport’s advice to prioritise short stay parks.	Like all parking spaces, there may be times when this is not needed.
Move one accessible parking space from outside of the hall to closer to the library (requested by library and CAB)	· Better access to the library for people with disabilities · Responds in part to concerns raised by the library, CAB and others about the loss of accessible parking spaces immediately outside the library. · Is consistent with Auckland Transport’s advice to prioritise accessible parking spaces.	Like all parking spaces, there may be times when this is not needed.
5 minute loading zone next to the foodbank (requested by CAB). This allows for the loading and unloading of goods or people, but the vehicles must not be left unattended for more than five minutes.	Will allow vehicles to be able to load and unload goods and people immediately next to the foodbank. This has obvious benefits in relation to loading and unloading goods from the foodbank, and also has the potential to benefit users of other spaces who are dropping off or picking up goods.	Like all parking spaces, there may be times when it is not needed.
2 x dedicated CAB parking space (requested by CAB)	· May help retain CAB volunteers · Seen as returning what was already theirs, given that prior to GIMAC construction there was two dedicated parking spaces (although these were unenforceable).	· Auckland Transport have strongly advised against dedicated parking spaces as an inefficient use of space · Previous parking spaces were unenforceable anyway · Takes away customer parking
Dedicated Plunket carpark (requested by Plunket)	Will allow Plunket staff to park there	· Would be seen as unfair to other staff who work in neighbouring facilities and don’t have dedicated spaces · Auckland Transport has strongly advised against dedicated parking spaces as an inefficient use of space · Takes away customer parking

13. As a result of this feedback and further advice received from Auckland Transport, staff are seeking approval of the parking plan illustrated in Attachment A noting that this includes:

a) forty four P180 parking spaces

b) five accessible P180 parking spaces (including the relocation of one accessible parking space from outside of the Community Hall to a location closer to the library)

c) four P15 short-stay parking spaces

d) one P5 loading zone immediately adjacent to the foodbank

e) that the above restrictions are in place between 8am and 6pm, Monday to Saturday.

14. The revised parking plan includes all changes requested by the neighbours who responded to the recent request for feedbacks, with the exception of the CAB and Plunket’s request for dedicated parking spaces to cater for staff (voluntary or paid) as Auckland Transport has strongly advised against this as an inefficient use of space.

15. The relocation of one of the accessible parking spaces does require a slight physical change to the parking area, however resource consent staff have confirmed that the proposed changes are so minor that they do not require further consenting approval.

Local board views and implications

16. The parking plan that was approved through the resource consenting process is attached as Attachment B, and was part of the detailed design package approved by the board at their June 2013 business meeting. The revised plan (Attachment A) represents a slight physical change to the parking area in order to relocate an accessible parking space close to the library, and includes requests for parking restrictions discussed throughout the body of this report.

17. The board have consistently requested that neighbouring facilities on the reserve be kept informed of the centre’s development, and their needs accommodated wherever possible.

Maori impact statement

18. The target area for the centre (Glen Innes, Pt England and Panmure) has a relatively high percentage of Māori residents (24%) compared to the rest of Auckland (11%). The centre is expected to have positive impacts on the area’s Māori population, particularly for youth.

19. Representatives of Ruapotaka Marae have been consulted throughout the centre’s development. More recently they have met with Council staff during the early stages of construction to explain their need to keep a clear pathway from the parking area to the marae during tangi. The proposed parking plan allows for this.

20. The marae did not respond to requests for feedback on 29 May or 12 June. Council staff are aware they have concerns relating to traffic management in the event of a tangi occurring at the same time as an event. For this reason, a resource consent condition was offered for Council staff to develop an operational management plan for the purposes of dealing with such instances. This has to be developed with input from neighbouring facilities and approved by Auckland Transport.

Implementation

21. An allowance for re-marking of the car park is included in the project CAPEX budget. Auckland Transport will implement these works, along with all signage necessary to meet enforcement criteria, to fit with the construction programme.

Attachments

No.	Title	Page
a View	Glen Innes Music and Arts Centre for Youth - Proposed Parking Plan	175
b View	Glen Innes Music and Arts Centre for Youth - Resource Consent Parking Plan	177

Signatories

Authors

Steve Owens - Parks Advisor

Jane Aickin - Manager Local and Sports Parks Central

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

19 August 2014

Mount Wellington War Memorial Sea Wall Renewal

File No.: CP2014/14908

Purpose

1. To seek approval to bring forward $650,000 renewal funding from FY16 to FY15 to carry out renewal work on the sea wall at Mount Wellington War Memorial Reserve.

Executive summary

2. A report carried out by coastal engineers recommends the sea wall at Mount Wellington War Memorial Reserve (the reserve) is prioritised for urgent renewal at an estimated cost of $650,000.

3. The report recommends essential maintenance is carried out to a 440m section of sea wall (coastal protection structure 3 (CPS3)) condition rated as ‘fair to poor’ and located adjacent to the sportsfields (Attachment A) at an estimated cost of $420,000.

4. The report also identifies a 300m section of sea wall (CPS4) in the north of the reserve condition rated as ‘poor’. Half of this section of wall (150 metres) is adjacent to the rugby club buildings and tennis courts and protects these sports facilities from the effects of coastal erosion. It is recommended that this section of wall is renewed at an estimated cost of $230,000.

5. The remaining 150m section of wall is adjacent to passive recreation space and connects with Dunkirk Reserve (indicated by red line on Attachment A). It is recommended that this section of wall forms part of an investigation into increased foreshore access.

Recommendation

That the Maungakiekie-Tāmaki Local Board:

a) agrees to bring forward $650,000 renewals funding from FY16 to FY15 to carry out maintenance to 440m section of sea wall adjacent to the sportsfields and renew 150m section of sea wall adjacent to the club room buildings and tennis courts

Comments

Background:

6. There is evidence of coastal erosion and landslips at various locations along the Tāmaki Estuary with erosion at Mount Wellington War Memorial Reserve presenting a risk to parks infrastructure.

7. The sea wall at the reserve spans approximately 740m connecting with Dunkirk Reserve in the north and Panmure Wharf Reserve in the south.

8. Historical aerials indicate the reserve dates back to the 1950’s comprising reclaimed land made up of imported fill-material. The reserve was developed into a sports park and is now home to two clubs; Marist Brothers Old Boys Rugby Football Club and Mount Wellington Tennis Club, which are domiciled in separate club buildings at the northern end of the reserve.

9. The park has six rugby fields, cricket wickets, tennis courts, club rooms, a playground and car park. There is a line of distinctive Pohutakawa trees located between the sports fields and the sea wall estimated to be approximately 50-60 years old with additional trees planted in 2013.

10. The sea wall was installed when the park was constructed and is a Local and Sports Park asset. The wall defends the park, protected trees and high-value sports fields from the effects of coastal erosion.

Coastal Survey:

11. A report carried out by coastal engineers indicates that the sea wall at Mount Wellington War Memorial Reserve should be prioritised for renewal.

12. The Tāmaki Edge Coastal Condition Survey report analysed a 6km section of the Tāmaki Estuary from Wai-o-Taiki Reserve to the Panmure Basin inlet. The report comprised a shore-line inspection and coastal structure condition assessment to examine the condition of existing structures.

13. The report states the Tāmaki Estuary is a low energy setting and wave heights are typically no greater than 0.5m during infrequent storm events. However, recent storms have caused waves to overtop the sea wall at the reserve resulting in the ground behind the wall being scoured and washed away. Large pot holes are evident along the coastal edge in the north of the reserve creating a hazard for park users.

Sea wall condition rating:

14. The sea wall at the reserve is approximately 740m long and ranges between 0.6m to 1.2m in height.

15. The engineers report refers to the sea wall as a Coastal Protection Structure (CPS) and condition rates the wall in two separate sections identified in the report as CPS3 and CPS4.

16. CPS 3 comprises a 440m section of rock masonry wall adjacent to the sportsfields. This section of wall has a significant number of localised displacements and the foreshore is littered with small rocks originating from the partial failure of the wall. The ground behind the wall has been severely scoured and washed away during storm events resulting in the appearance of large potholes. The structure has an existing coastal consent and is condition rated as ‘fair to poor’.

17. CPS 4 comprises a 300m section of un-engineered rock rip rap wall. Approximately 150m of this section of wall defends the high-value rugby club building, tennis club and tennis courts. The remaining 150m section connecting with Dunkirk Reserve defends passive recreation space terminating opposite the junction of Benghazi Road.

18. There is evidence of significant deterioration in several locations along CPS4. The rip rap is inconsistent and sparse in places providing inadequate mitigation against coastal erosion. The structure is unconsented and will require a coastal consent prior to wall renewal and is condition rated as ‘very poor’.

Options

Coastal protection structure 3:

19. A 440m sea wall with an existing coastal consent condition rated as ‘fair to poor’. The coastal engineers report recommends ‘the wall is prioritised for essential maintenance works’.

20. Table 1:

Condition Rating	Option	Risk/Benefit	Recommendation	Estimated Cost
Fair to Poor	Do nothing	Further damage to areas of wall that have failed resulting in potential wall collapse	Not recommended	N/A
	Maintain and repair wall	Maintenance will increase wall design-life and help prevent failure of asset	Schedule and prioritise essential maintenance to 440m section of consented sea wall	$420,000 (Approx)
	Renew Wall	Unnecessary expenditure	Not recommended – condition rating does not warrant renewal	$750,000 - $900,000 (Approx)

Coastal Protection Structure 4:

21. A 300m sea wall condition rated as ‘Very Poor’ and is a non-consented structure. A 150m section of wall defends the club buildings and tennis courts, with the remaining 150m connecting with Dunkirk Reserve defends passive recreation park space.

22. Table 2:

Condition Rating	Option	Risk/Benefit	Recommendation	Estimated Cost
Very Poor	Do nothing	Collapse of remaining sea wall structure leading to potential loss of park land, club buildings and facilities	Not recommended	N/A
	Maintain and repair wall	Maintenance of failing wall will not resolve the problem	Maintenance is not recommended: The wall is compromised by a lack of best practice construction.	N/A
	Renew 150m section of Wall adjacent to club rooms	Wall is renewed to best practice engineered construction	Recommend: prioritise renewal of 150m of sea wall to protect high-value infrastructure: club buildings and facilities	$230,000 (Approx)
	Renew northernmost 150m section of sea wall connecting with Dunkirk Reserve	Renewal of wall eliminates future options to increase access to the foreshore. Renewal will increase demand on stretched renewals budgets	Wall renewal not recommended: Local board has requested an investigation into improved public access to the foreshore from this location heading north into Dunkirk Reserve	$230,000 (Approx wall renewal cost)

Conclusion

23. Sea wall maintenance for CPS3 can be funded from renewals at an estimated cost of $420,000. This will fund essential repairs on 440m section of consented sea wall including the installation of a concrete footing to further stabilise the structure and reinstatement of washed away material.

24. Renewal costs for 150m section of CPS4 are estimated at $230,000. This will fund the design, consent and construction of a best practice engineered sea wall adjacent to the sports club buildings and tennis courts.

25. The remaining 150m section of CPS4 that connects with Dunkirk Reserve will form part of an investigation into improved public access to the foreshore along the Tāmaki Estuary and should not be renewed at this time.

26. These options are recommended as it will enable the renewal of the sea wall that protects the club buildings and tennis courts. It will also allow completion of a feasibility study to increase access to the foreshore which will enable the board to make an informed decision regarding the future of the northern-most 150m section of sea wall.

Concept plan

27. Mount Wellington War Memorial Reserve and Panmure Wharf Reserve will be undergoing a local board funded concept plan development in collaboration with Iwi.

28. Due to the urgency surrounding maintenance and renewal of CPS3 and 150m of CPS4; it is recommended that the sea wall renewal is managed as a separate project from the concept plan development for the reserves. This will expedite the sea wall renewal process and ensure the condition of the wall does not degrade further which may result in escalation of renewal costs. It will also ensure there is no conflict between the wall renewal and the implementation of the concept plan.

Consideration

Local board views and implications

29. A local board workshop was held in June 2014 to discuss the Tāmaki Edge Coastal Condition Survey report. The board expressed a desire for the renewal of the sea wall adjacent to the sportsfields and club buildings.

30. The board also requested an investigation into improved access to the foreshore at the northern end of the reserve connecting with Dunkirk Reserve. The northern 150m section of CPS4 forms part of this investigation.

Maori impact statement

31. The foreshore is a culturally significant area for Mana Whenua, and consultation with Iwi will form part of this renewal project. There may be a requirement to conduct a cultural values assessment as part of an application for resource consent on CPS4.

32. The following Iwi groups are relevant to this reserve and will form part of any consultation: Te Rūnanga o Ngāti Whātua, Ngāti Whātua o Kaipara, Ngāti Whātua o Ōrākei, Ngāi Tai Ki Tāmaki, Te Kawerau a Maki, Ngāti Tamaoho, Te Akitai Waiohua, Ngāti Te Ata Waiohua, Ngāti Paoa, Ngāti Maru, Ngāti Whanaunga, Ngāti Tamaterā, Te Patukirikiri

33. Renewal of the sea wall protecting the existing sportsfields and passive recreation space benefits Maori and the wider community through continued access to sport and recreation opportunities.

34. A co-designed concept plan with Iwi to increase recreational amenity at Mount Wellington War Memorial Reserve and Panmure Wharf is currently underway. This collaborative approach will ensure the reserve is developed to increase the health and wellbeing of Maori and the wider community.

Implementation

35. This report is seeking the allocation of renewals budget from FY16 to FY15 to enable sea wall maintenance and renewal. The reallocation of budget from future years will have an impact on the Parks Annual Work Programme. Officers will provide the local board with options and a clear rationale for recommending scheduled renewal projects for deferral to fund the sea wall renewal. The options presented for deferral will be based on assets with a low health and safety risk.

Attachments

No.	Title	Page
a View	Coastal Protection Structures	185

Signatories

Authors

Steve Owens - Parks Advisor

Jane Aickin - Manager Local and Sports Parks Central

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

19 August 2014

Maungakiekie-Tāmaki Local Event and Civic Event Fund 2014/2015

File No.: CP2014/15059

Purpose

1. To propose a schedule of events to be funded through the local event funds for 2014/2015 for the Maungakiekie-Tāmaki Local Board.

Executive summary

2. The Maungakiekie-Tāmaki Local Board allocated $80,000 to the local event fund and $14,000 to the local civic fund in the CDAC work programme, adopted on 17 June 2014 (MT/2014/99). This work programme included reference to specific events.

3. Discussion with the Maungakiekie-Tāmaki event portfolio holder has guided the suggested programme of activities which reflect a range of events across the subdivisions of Maungakiekie-Tāmaki..

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) agrees the following allocation for the 2014/2015 Local Event Fund:

EVENT NAME	DELIVERED BY	AMOUNT
Onehunga Christmas Lights	Auckland Council Event(contracted out)	$12,000
Glow in the Park	Maungarei Community Christian Trust	$12,000
Oranga Cultural Festival	Oranga Community Centre	$6,000
Jellicoe Park Festival	Auckland Council Event (contracted out)	$20,000
Matariki Light Trail	Te Rangi Huata/Glen Innes Business Association	$20,000
Youth Event TBC	Maungakiekie-Tāmaki Youth Panel	$10,000
Total		$80,000

b) agrees that as a condition of this funding the events detailed above are required to work collaboratively with Auckland Community Zero Waste Alliance (ACZWA) towards zero waste to landfill for the events.

c) agrees the following allocation for the 2014/2015 Local Civic Fund:

EVENT NAME	DELIVERED BY	AMOUNT
Onehunga Foreshore Project Official Opening	Auckland Council Events - Civic	$6,000
Glen Innes Music and Arts Centre (GIMAC)	Auckland Council Events - Civic	$4,000
ANZAC Grant	Mt Wellington-Panmure RSA	$1,500
ANZAC Grant	Onehunga and Districts RSA	$1,500
World War 1 event	Auckland Council Events - Civic	$1,000
Total		$14,000

Comments

4. The Maungakiekie-Tāmaki Local Board allocated $80,000 to the local event fund and $14,000 to Local Civic Functions in the CDAC work programme, adopted on 17 June 2014 (MT/2014/99).

5. Following guidance from the event portfolio holder, this report contains the suggested programmes for the local event fund and the local civic functions fund including anticipated costs.

6. A workshop was held with the local board event portfolio holders to review the 2013/2014 local event fund and to discuss the allocation for the 2014/2015 local event fund. The following events were identified as activities that reflect the aspirations of the community and support the local board plan:

a) Onehunga Christmas Lights – to be delivered by the Auckland Council events team on behalf of the Maungakiekie-Tāmaki Local Board. The event is a carols event ending with the lighting of the tree at Jellicoe Park.

b) Glow in the Park – to be delivered by the Maungarei Community Christian Trust. This event was supported by the Maungakiekie-Tāmaki local board in 2013/2014. This event is a carols service for the whole family and aims to bring the community together in a fun and safe environment.

c) Oranga Cultural Festival – to be delivered by the Oranga Community Centre and was supported by the Maungakiekie-Tāmaki Local Board in 2013/2014. This annual event aims to celebrate cultural diversity in Oranga.

d) Jellicoe Park Festival – this was delivered by the Auckland Council events team on behalf of the local board in 2013/2014. The event included live music, entertainment, food, craft stalls and demonstrations and activities for children of all ages.

e) Matariki Light Trail – to be delivered by the Glen Innes Business Association, this event was supported by the Maungakiekie-Tāmaki local board in 2013/2014. The event involves a series of light displays throughout Maybury Reserve.

f) Youth event - a new event initiative working with the Maungakiekie-Tāmaki Youth Panel to develop an event that engages with local youth.

7. As a condition of receiving this funding, the events funded through the local event fund are required to commit to the zero waste programme run by Auckland Community Zero Waste Alliance (ACZWA) and Auckland Council.

8. The civic event team have scoped the following for the 2014/2015 Local Civic Fund:

a) Onehunga Foreshore Project Official Opening – this event is hosted by the local board and delivered by the civic event team in conjunction with the project team. Scheduled to take place in December 2014 or July 2015, the estimated cost of the opening is $6,000

b) Glen Innes Music and Arts Centre (GIMAC) opening – this event is hosted by the local board and delivered by the civic event team in conjunction with the project team. The estimated cost of the opening is $4,000(not including the cost of a plaque).

c) Onehunga ANZAC Day – grant of $1,500 to be administered to the Onehunga and Districts RSA

d) Panmure ANZAC Day – grant of $1,500 to be administered to the Mt Wellington-Panmure RSA

e) WW1 Event – to be delivered by the civic event team in conjunction with the local board. The estimated cost of this event is $1,000

Consideration

9. Local boards are responsible for the decision-making and allocation of local board event funding. The Maungakiekie-Tāmaki Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

10. The Maungakiekie-Tāmaki Local Board seeks to engage with their diverse communities and provide for their social and cultural needs.

Local board views and implications

11. The Maungakiekie-Tāmaki Local Board allocated $80,000 to the local event fund and $14,000 to the local civic fund in the CDAC work programme, adopted on 17 June 2014 (MT/2014/99). This work programme included reference to specific events.

12. The decisions sought within this report fall within the local board delegations.

Maori impact statement

13. These funds do not specifically target Maori groups; however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

Implementation

14. Once the Maungakiekie-Tāmaki Local Board has resolved the funding allocations, staff will contact all external event delivers to notify them of the outcome, and commence contracting and payment.

15. Following the individual events supported by the local event fund the event organisers are required to submit an accountability report to the CDAC events funding team. This information will be supplied to the event portfolio holder.

16. ACZWA will run an independent assessment of each event on the success of the implementation of the zero waste to landfill. This information will be supplied to the event portfolio holders as it becomes available.

Attachments

There are no attachments for this report.

Signatories

Authors

Carrie Doust - Team Leader Event Facilitation Central

Deborah Lofley - PA to David Burt

Authorisers

Kevin Marriott - Acting Manager Community Development Arts and Culture

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

19 August 2014

Movies in Parks 2014/2015

File No.: CP2014/15274

Purpose

1. The purpose of this report is to advise the Maungakiekie-Tāmaki Local Board of the Movies in Parks programme planned for the 2014/2015 year and to seek approval from the local board to part-fund a movie in their area.

Executive summary

2. Movies in Parks are a series of free open air film screenings. The events have been popular, well attended and generate very high satisfaction rates amongst attendees.

3. The Event Delivery team is planning the 2014/2015 programme and seek approval from the Maungakiekie-Tāmaki Local Board to host one event in their area.

4. Funding for the Movies in Parks programme is from three sources: the governing body, the local board, and commercial sponsors/partners. The first event is offered at a subsidised rate and each additional event will be offered at full operational cost. The marketing costs will be covered by the governing body.

5. The local board’s financial contribution to the Movies in Parks programme is $6,250 for one event and $8,500 for each additional event.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approves the hosting of a Movies in Parks event.

b) approves the contribution of $6,250 for one event to be held at Jellicoe Park, Onehunga on Saturday 28 March 2015.

c) delegates the chair, event portfolio holder or other local board member to work with council staff to tailor the Movies in the Parks scheduled event for the Maungakiekie-Tāmaki community.

Comments

6. The outcome of the Annual Plan 2012/2013 reprioritisation process resulted in a $152,000 reduction in the regional events budget and the Movies in Parks programme being removed.

7. The Culture, Arts and Events (CAE) Forum requested that staff report in detail on the 2012/2013 Movies in the Parks programme and identify possible options and alternatives for delivery for a 2013/2014 Movies in Park programme.

8. After consulting with local boards, the wider Auckland community and other interested parties, staff confirmed there was a strong desire to bring back an enhanced Movies in Parks programme for the 2013/2014 season.

9. Events staff then worked with 16 local boards to deliver a successful Movies in Parks programme, and to deliver 19 events across Auckland.

10. Movies in Parks are popular events, and are well supported by our communities. Key facts and figures for 2013/2014 programme are:

a) 19 local events took place

b) overall attendance was 30,600, with an average attendance of 1,610 per event

c) overall satisfaction with Movies in Parks was high, with 93 per cent stating that they were satisfied with the event overall. This score is above the target for events of 85 per cent (Colmar Brunton survey 2013/2014 Movies in Parks).

11. Funding for the programme will come from three sources: the governing body, the local boards, and commercial sponsors/partners.

12. A total of $50,000 has been allocated from the regional events budget and discussions are currently being held with a commercial sponsor/partner.

13. Local boards are now being asked to consider and approve their involvement in the 2014/2015 programme. The total cost to the Maungakiekie-Tāmaki Local Board to host a movie is $6250.

14. Council staff will work with the chair, delegated local board members and events portfolio holders to tailor the event to increase community engagement.

15. A successful marketing campaign was delivered in 2013/2014 resulting in a 50 percent increase in website visits and a 67 percent increase in attendance figures. Local boards were attributed on all local marketing including suburban press ads, billboards, local posters and onsite at events.

16. In 2013/2014 the Maungakiekie-Tāmaki Local Board hosted a movie at Pt England Reserve which was attended by 3000 people (see Attachment A).

17. In 2013/2014 the Tāmaki Redevelopment Company also hosted a movie at Pt England Reserve which was attended by 2500 people.

18. A programme has been drafted for the 2014/2015 Movies in Parks series, taking into consideration:

a) availability, location, accessibility, current infrastructure, vehicles access, parking and access to public transport at each venue

b) feedback from previous movie events successfully held in each community with the view to increase attendance on already established events.

c) feedback received from the local board through either the event delivery or event facilitation team.

19. The Tāmaki Redevelopment Company has agreed to work with the council events team to deliver a Movies in Parks event at Pt England Reserve on Friday 30 January 2015.

20. The following event for the Maungakiekie-Tāmaki Local Board has been scheduled into the draft programme.

Event	Day	Date	Venue
Movies in Parks	Saturday	28 March 2015	Jellicoe Park, Onehunga

Consideration

Local board views and implications

21. The Maungakiekie-Tāmaki Local Board showed an interest in supporting the event and requested further information regarding costs.

Maori impact statement

22. The 2014/2015 Movies in Parks programme is designed to benefit the local community as a whole, including Maori.

Implementation

23. Following agreement from the local board to host a movie, discussions around tailoring the event, need be finalised by 30 August 2014, to enable marketing deadlines to be met and ensure a successful campaign is delivered.

Attachments

No.	Title	Page
a View	Local Board Event - Post event debrief - Movies in Parks 2014	195

Signatories

Authors

Eleanor Cooley - Event Organiser

Authorisers

Kevin Marriott - Acting Manager Community Development Arts and Culture

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

19 August 2014

Summary of Delivery of Environmental Budgets for the 2013/2014 Financial Year

File No.: CP2014/15887

Purpose

1. To provide Maungakiekie-Tāmaki Local Board with a summary of the delivery of the environmental budgets, assigned to the Infrastructure and Environmental Services Department (I and ES) for delivery in the 2013/2014 financial year.

Executive summary

2. To give effect to environmental aspirations in their local board plan the Maungakiekie-Tāmaki Local Board allocated three budgets in 2013/2014 financial year, totalling $165,267.00, for enhancement and protection of the local environment.

3. The three budgets are for ongoing ecological restoration (allocated to ecological restoration projects recommended in the ecological prioritisation report prepared for the local board), Manukau Harbour water quality improvements and Tāmaki Estuary Panmure Basin water quality improvements.

Recommendation

That the Maungakiekie-Tāmaki Local Board:

a) receives the report.

Comments

Ongoing ecological restoration projects summary - $63,788

4. At its September 2013 business meeting the Maungakiekie-Tāmaki Local Board resolved to allocate $57,000 of the ongoing ecological restoration budget to work in three reserves in the local board area. These reserves were selected as priorities identified in the ecological prioritisation report prepared for the local board by biodiversity officers in the I and ES department. The remainder of the budget was allocated to Ngāti Whātua Ōrākei input and consultation for the Arthur Street restoration project in June 2014.

5. Below is a summary of the projects and financial information as delivered in the 2013/2014 financial year.

Ongoing Ecological Restoration Budget - $63,788
Budget allocated	Project	Outcomes and Recommendations
$36,000 All budget expended	Apirana Reserve Ecological Restoration	Work completed: · Control of invasive weeds throughout the reserve in spring, summer and autumn. Weeds are now at a low density throughout the reserve. Selected areas of mature trees including tree privets, Chinese privets and willows have been retained to provide a canopy while a native understory develops. · Maintenance of 2013 plantings and final preparation of planting areas in management unit (MU) 2, 4 and 5. · Planting of 1,275 plants through MUs 2, 4a and 5 to fill gaps created by weed control. · A community planting day was held to plant 1,000 plants in MU 4b on 5 July 2014, to convert a newly-fenced area of grazed pasture into a functioning riparian margin. This planting day was organised by Waicare to coincide with Matariki celebrations.
$10,000 All budget expended	Bycroft Reserve Ecological Restoration	Work completed: · Control of invasive weeds throughout the reserve in spring, summer and autumn. Weeds are now at a low density throughout the reserve, save for pampas which continues to dominate the wetland area. · Maintenance of previous plantings and final preparation of planting areas in MU2 and 3. · 300 plants were planted to infill previous plantings, shade the stream and to increase fissidens distribution and replace weeds. · Restoration plan updated.
$11,000 All budget expended	Ecological Restoration Captain Springs Reserve	Work completed: · Control of invasive weeds throughout the reserve in spring, summer and autumn. Weeds are now at a very low density throughout the reserve, save for willow weed in wet areas which cannot be effectively or safely controlled in standing water. · Maintenance of previous plantings and final preparation of planting areas in MU1.2, 1.3 and 3.1. · Planting of 600 plants to fill gaps created by weed control and convert a rocky area of rank grass into rock forest.
$6,000 Budget expended $1265.40	Ngati Whatua Orakei assessment Onehunga restoration site	Work completed Ngati Whatua Ōrākei (NWŌ) were engaged by Maungakiekie-Tāmaki Local Board to prepare a cultural assessment for the community project upgrading the site at Arthur Street in Onehunga. The Ngati Whatua Ōrākei Cultural Assessment for the Onehunga community restoration project report is appended to this agenda item as Attachment D. The report contains three key recommendations for improvement of the site and discusses ways to achieve them to reflect the cultural values and identity of the area: · Connections: Maunga ki te Moana (from the mountain to the sea) · Restoration: Giving back to what was once there · Celebration of cultural heritage: Design, culture and art

Tāmaki Estuary Panmure Basin water quality improvements projects summary - $49,068

6. At its September 2013 business meeting the local board allocated part of this budget to the Water Sensitive Panmure project, a project to educate householders about the impacts of stormwater from residential properties on receiving environments through the installation of low impact devices.

7. Further allocations were made at the local boards January business meeting to conduct an industry pollution prevention area blitz around the Bowden Road area, signage and communication for the Water Sensitive Panmure project, Ko Au Te Awa and Wai Care programme in Omaru River and a project to revisit sites audited in the Omaru industry pollution prevention area blitz.

Tāmaki Estuary Panmure Basin water quality improvements budget - $49,068
Budget allocated	Project	Outcomes and Recommendations
$16,068	Water Sensitive Panmure project	· This project was carried out in Everton Place, Panmure which is a recently built development, constructed 2010-2011. · The aim of the project was to educate householders about the effects of stormwater on the environment and practical ways to mitigate some of these effects. · The project began with consultation with individual home owners to ascertain willingness to take part in the programme. · Of the homes consulted, eight agreed to participate in the programme, with · six homes having stormwater mitigation devices installed. · A demonstration evening of water sensitive design concepts was held at one of the participating homes prior to installations. · Final installations included timers and irrigation drip lines to gardens, installation of water tanks and stormwater planter boxes. · An evaluation report is currently underway, expected for completion by 19 August
$15,000	Industry pollution prevention area blitz around the Bowden Road area	· This pollution prevention programme is in its final stages. · 87 industrial sites in the area have been visited. · 15 sites (17%) required reports with recommendations for eight instances of actual pollution, 4 issues with the potential for major pollution, and 24 issues with the potential for minor pollution. · Site follow-ups will be completed at the end of July and five spill kits given out. · 11 sites have “Rain Only” stencils spray painted beside their stormwater drains.
$13,000	Ko Au Te Awa and Wai Care programme in Omaru River.	· Ko Au Te Awa (KATA) is an ongoing community led restoration project bringing together a range of support to restore the Omaru River which flows through Glen Innes and into the Tāmaki Estuary. The project has been funded by the local board for the past two financial years and there is funding available to continue the initiative for the current financial year. KATA 2014 involved: 158 people participated in the four celebrations held each Saturday in July. 2900 trees were planted along the banks of the Omaru River in Maybury, Eastview and Apirana Reserves. Four bamboo light sculptures were created as part of the ROOTS Creative Collective creative engagement process. Tāmaki College duo, Island Foundation, performed live at the final celebration in Apirana Reserve Wai Care delivered a presentation about the health of the Omaru River at the Secondary Schools ROOTs workshop giving context to the bamboo light sculptures. Tāmaki WRAP had a stand educating the community about waste reduction in the neighbourhood Wai Care had a stand educating the community about the water quality of the Omaru River · The key partners involved in Ko Au Te Awa (KATA) in 2014 were; Mad Ave Studios, the Maungakiekie Tāmaki Local Board and Youth Panel, the ROOTs Creative Collective, Tāmaki WRAP (Waste Reduction Action Programme) Auckland Council (Wai Care, Sustainable Catchments and the Environmental Initiatives Teams) and the Glen Innes Community. · Evaluation of this year’s events is currently underway
$5,000	Project to revisit sites audited in Omaru in the 2013 pollution prevention programme	· This programme was designed to re assess the progress of companies audited in the 2013 pollution prevention programme. It will also assess the potential to link companies to wider sustainability initiatives · This programme is scheduled for completion by the end of August

Manukau Harbour water quality improvements projects summary - $52,412

8. At its September 2013 business meeting the local board allocated $15,000 of this budget to the Water Sensitive Onehunga project, a project to educate householders about the impacts of stormwater from residential properties on receiving environments through the installation of low impact devices.

9. Further allocations were made at the local boards January business meeting to conduct an industry pollution prevention area blitz around the Ann’s Creek area (identified in the ecological prioritisation report) and to the restoration of the wetland at 64 Arthur Street Onehunga.

Manukau Harbour water quality improvements budget - $52,412
Budget allocated	Project	Outcomes and Recommendations
$15,000	Water Sensitive Onehunga project	· Based on lessons learned and methodology applied in the Water Sensitive Panmure Project, the installation phase of this project is scheduled for September 2014 · Currently the project is in the community engagement phase with individual home owners to ascertain willingness to take part in the programme · The Arthur Street Community Day (being held 2 August, see below) is being used as an opportunity to ascertain further community interest in participating in the programme
$15,000	Industry pollution prevention area blitz around the Ann’s Creek area	· This pollution prevention programme has been fully scoped and educational material has been developed. · Approximately 100 businesses in the catchment will be audited, starting in the second week of August. · The target for completion of this programme is the end of September
$22,412	Community restoration project of the wetland at 64 Arthur Street Onehunga	· A site visit was undertaken by Boffa Miskell Limited landscape architects and ecologists, Ngati Whatua, community members and council officers to inventory the site, including lizard and avifauna surveys and weed and plant inventory · A community day is being held on 2 August to involve residents in the co-design process of the restoration project. Residents will be invited to input into the design principals and to discuss possibilities for the site. · In response to community concern about the health of the water course running through the reserve, a stream assessment of both branches of the water course has been completed. This involved macro–invertebrate sampling (presence or absence) and water quality analysis (copper, zinc, e.coli) for both stream branches. This information will be shared at the community open day. · The outcome of the design workshop will be a landscape concept, including a preliminary planting plan and schedule, and a potential staging methodology for site improvements. This will be shared with community members and the local board. Budget has yet to be identified to deliver the aspirations of the concept design.

Consideration

Local board views and implications

10. This is a report prepared specifically to inform the local board about the delivery of budgets for the 2013/2014 financial year as allocated to the Infrastructure and Environmental Services Department.

Maori impact statement

11. While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation

12. The activities detailed in this report have been delivered within budget. Any decisions arising from discussions and planned changes to work programmes for the new financial year will have financial and resourcing implications which will need to be managed.

Attachments

No.	Title	Page
a View	Apirana Reserve Report 2014	229
b View	Bycroft Reserve Report 2014	233
c View	Captain Springs Reserve Report 2014	237
d View	Ngati Whatua Orakei CVA June 2014	241

Signatories

Authors

Theresa Pearce - Relationship Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

19 August 2014

Auckland Transport Quarterly Report

File No.: CP2014/17354

Purpose

1. The purpose of this report is to inform Boards about progress on activities undertaken by Auckland Transport in the three months April – June 2014, and the planned activities anticipated to be undertaken in the three months July – September 2014.

Executive summary

2. Attachments include:

· Auckland Transport activities, broken down by Local Board (Attachment A)

· Travelwise Schools activities broken down by Local Board (Attachment A1)

· Decisions of the Traffic Control Committee, by Board (Attachment B)

· Report against local board advocacy issues (Attachment C)

· Report on the status of the Board’s projects under the Local Board Transport Capital Fund (Attachment D)

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receives the Auckland Transport Quarterly Report.

Significant activities during the period under review

Key Agency Initiatives

SMART (South Western Multimodal Airport Rapid Transit) Project

3. Investigation into protecting a rail (rapid transit) corridor from Onehunga to the Auckland airport then connecting back to the main trunk line at Puhinui forming a rail loop.

4. As part of planning for the future public transport network, Auckland Transport has been talking to Auckland Airport about making provision for a potential rapid transit corridor in their master plan. Rail has been identified as the best long term public transport option for improving transport in Auckland’s airport and south western area. Auckland Airport has allowed for a rail corridor and station at the terminal as part of their latest master plan. There are no confirmed alignments for rapid transit links outside the airport property yet and further work is required to confirm this and the timing of any construction. The project is currently in the development phase and public consultation will be carried out when more certainty on feasible alignments and station locations are reached.

East West Link

5. The primary objective of the project is to provide an improved freight connection between SH20/Onehunga and the Southdown (MetroPort) and adjoining SH1 inland port. It is expected that there will be growth of freight transport via this corridor. Safety, amenity, and service upgrades will also be considered. At the moment, we are looking to see what can be provided within the current road reserve but some land purchase may be required.

6. The project team has started the process for procurement of professional services contract for the production of the Detailed Business Case in FY 2014/15, subject to approval of funding. The contract will be lead by the Transport Agency, as principal. Indicatively, the construction is scheduled to start by 2016/2017 with forecast completion by 2019/2020.

PT Development

City Rail Link

7. The CRL is a 3.5km double track underground electrified rail line running under Auckland City centre from Britomart Station to the Western Line near the existing Mt Eden Station. Britomart would become a through station and provide for 3 intermediate stations in the Aotea, Karangahape Road and Newton areas. Following AT confirmation of the designated route recommended by the Independent Planning Commission, appeals were received from 6 parties and the Project Team are currently working with those appellants to work through matters raised.

Distributed Stabling – Detailed Design

8. The project entails the development of outstabling facilities which support rail services throughout the region. These facilities are located in the South, CBD and West and comprise facilities for overnight stabling of trains and staff facilities. Installation of Trandev staff facilities at Strand will be completed over the next 4 months.

Electrification Safety Works

9. This project will identify and address safety risks arising from the introduction of overhead electrified traction infrastructure to the Auckland rail network. Scope of work includes: Implementation of recommendations from a series of risk reviews into public trespass/climbability risk at stations Investigation into possible platform-train interface and trip hazard issues between new EMUs and existing platforms. Fencing additions completed. Anti-climb roller barriers to be installed by end of July.

Newmarket Crossing

10. Upgrade Level Crossing in Newmarket that constrains train movements into/out of, Newmarket Station and inhibits planned increases in timetable frequencies. The preferred option has now been selected as the Cowie Street Linkway to Laxon Terrace. Community group meetings commenced late February 2014 with the next meeting scheduled for early August 2014. Design tender awarded and concept design underway.

Upgrade Downtown Ferry Terminals

11. Waiting area on pier 2 is now complete and handed over.

Design completed for the new Pier 4 Pontoon. Scoping and initiation works under development in coordination with the Harbour Edge Programme.

PT Operations

Highlights for the quarter (April-June 2014)

12. Total patronage achieved a record 72.4 million annual passenger trips to end June 2014 with a +5.6% growth.

13. Rail patronage achieved a record 11.4 million annual passenger trips to end June 2014 with a +13.9% growth.

14. The Northern Express rapid transit Northern Busway bus service achieved a record 2.4 million annual passenger trips to end June 2014 with a +6.5% growth.

15. Other bus services achieved a record 53.4 million annual passenger trips to end June 2014 with a +4.2%.

16. Ferry services for the year to end June 2014 carried 5.1 million annual passenger trips with an annual growth of +3.1%.

17. An Auckland milestone was achieved on Monday 28^th April at 05:46 from Onehunga with the first new electric train (EMU) operating a revenue service between Onehunga and Britomart.

18. Green Bay / Titirangi New Bus Network Review and public consultation completed, for new service implementation in August.

19. Wi-Fi on the PT network is now available at rail and busway stations and some ferry wharves.

20. AT HOP integrated ticketing rollout completed across all bus, rail and ferry services.

21. 50 AT HOP retailers are available across Auckland with 10 Customer Service Centres.

22. The AT HOP Day Pass was implemented on 1^st July 2014 and offers travel for $16 across two zones A and B or $22 across three zones A, B and C across rail, bus and inner harbour ferries. The pass can be loaded on to an AT HOP card at AT Customer Service Centres, AT HOP ticket machines, ticket offices and AT HOP retailers. The paper-based Discovery Day Pass is to be withdrawn at the end July.

Future outlook

23. The business case for integrated fares under a 5 concentric ring zonal model, including product and pricing scenarios is progressing through to final recommendation.

24. The bus Public Transport Operating Model (PTOM) new draft contract has been finalised and will be distributed to incumbent bus operators for feedback in July. The Bus PTOM Procurement strategy has been completed and NZTA approval will be sought in August. Target is for tender of the new South Auckland bus network in September with a target go-live for services in Q3 2015.

25. Work continues on developing the new PT journey planner. This will deliver a step-change in the customer experience through improved functionality, putting more power in the hands of the customer.

26. Revenue service progressive launch of new electric trains on to the Eastern Line in August.

27. Planning for the delivery of the trial to equip Transdev Ticket Inspectors with personal CCTV cameras and the ability to issue Trespass Notices to those repeatedly travelling without a valid ticket.

Key Deliverables

28. Focus continues on the eight key strategic priorities on the rolling three-year business growth plan for Auckland public transport of:

a) integrated ticketing and fares.

b) procurement and regulatory reform (PTOM – Public Transport Operating Model).

c) rail electrification.

d) ferry improvements.

e) new connected Network.

f) on-time performance.

g) first and Final Leg.

h) customer experience.

Road Design and Development

Glen Innes to Tāmaki Drive Scheme Cycle Way

29. Provision of an off road Cycle highway from Glen Innes Rail Station to Tāmaki Drive

30. This project is being delivered jointly with NZTA. Route options have been selected and the process of refining these (considering constructability issues) is underway.

Tāmaki Drive Corridor upgrade

31. This a project will consider Tāmaki Drive from Quay Street through to St Helliers. We will be looking at present and future land uses and how they impact on the function of the road, future traffic growth (improving traffic flows) and the provision of improved Public Transport. Initial assessment of Ngapipi Bridge and benchmarking of modal use is underway.

Quay Street - Seawall Seismic Upgrade

32. This project deals with the proposed upgrade to Quay Street that would give effect to the aspirations of the City Centre Master Plan for the severance between sea and city to be minimised and to provide priority to pedestrians and cyclists over other travel modes. Further objectives are to improve the interface between the public transport facilities that are concentrated in the Lower Queen Street area. The project also deals with associated enabling works that include the seismic upgrade of the Quay Street seawall.

33. Two primary solution methodologies have been identified and reviewed.
Procurement strategy being prepared; this will assess Early Contractor Involvement and Design & Construct with a recommendation for a preferred option for AT Board approval.

Waterview Cycle Way connection

34. The Waterview Walking and Cycling project is required as a condition of the decision of the Waterview Connection SH20-16 Motorway Board of Inquiry decision to mitigate adverse social effects resulting from the loss of open space and reserves. The condition requires the provision of the shared path between and including the proposed Alford Street Bridge and the proposed Soljak Place Bridge a length of approximately 3.4km. The new facility will provide a missing link in the existing Auckland Regional Cycle Network. Auckland Transport is required to prepare a design sufficient to submit as part of Notice of Requirement and Resource Consent documentation, and obtain the necessary land owner and statutory approvals for the shared path. The land purchase process will be managed by Auckland Transport. Preferred route option has been identified, although some negotiations are still underway with some landowners. Public consultation is planned for 23 and 24 July.

Community Transport

School Transport Programme and Road Safety Education

35. The number of schools signed onto the Travelwise Programme has now reached 401.

36. The Mayoral Travelwise celebration and the Walking School Bus Megastar event were undertaken in June to congratulate the schools and volunteers for their hard work and results achieved.

37. Key activities that were undertaken with the schools included, Road safety week activities, Safety at the school gate parking enforcement, Speed enforcement campaigns undertaken with the NZ Police, Cycle training, Scooter training, School leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

38. Walking School Buses now number 387 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

39. Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

40. The following regional road safety education campaigns are being delivered over the for the coming six months:

a) Local speed campaign – focused at all road users

b) Sober Driver campaign – focused at Sports Clubs and bars

c) Cycle safety- winter campaign focused on be bright be seen

d) Back to school speed campaign - focused on targeting drivers speed around schools

Travel Planning and Cycle and Walking

41. Commute travel planning packages and personal journey plans being delivered across the region targeting business, communities, business associations and tertiary institutions.

42. The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City route.

Road Corridor Access

Corridor Access Request Applications

43. There were 1,207 CAR applications approved in June with 82% processed within 5 working days and 94% processed within 15 working days of lodgement.

44. In the last 3 months to the end of June 2014 there have been 3,801 CAR applications approved to carry out work on the road network.

Ultra-Fast Broadband Rollout

45. The Year 3 (2013/14) build has now been completed and the cabinets passed to Crown Fibre Holdings. There is still some outstanding reinstatement work associated with the Year 3 build which will be completed over the next few months.

46. The Year 4 (2014/15) build has commenced with CAR applications approved for 64 of the Year 4 cabinet areas with 28 of these already under construction.

47. The Year 4 build comprises 451 cabinet areas of which at least 25% will have some overhead deployment utilising existing power poles.

Watercare Hunua 4 Bulk Watermain

48 Watercare currently have three crews working at Tidal Road, Pah Road and Mountain Road in Mangere Bridge. A fourth crew will be commencing work shortly in Victoria Street in Onehunga between Neilson Street and Church Street.

49 The work on Tidal Road will be finishing shortly and will then progress into Massey Road where it will proceed westwards until it reaches George Bolt Memorial Drive. The work on Massey Road will require road closures and will be restricted to mid-block with full reinstatement required before they move to the next block. There has been extensive consultation with PT, the Heavy Haulage Association and other key stakeholders to lessen the impact of these closures.

Overweight Permits

50. There were 179 overweight permit applications approved in June 2014. Of these 179 permit applications, 168 (94%) were processed within the target timeframes. The target timeframes for processing overweight permit applications are 3 days for single trip, multi travel and continuous renewal permits, and 5 working days for continuous and area permits.

51. In the last 3 months to the end of June there has been 532 overweight permit applications approved for travel on the AT road network.

Road Corridor Maintenance

North

52. The remaining pavement renewal projects on Okura River Road and Ngarahana Road have been completed.

53. The seal extension project on Matakana Valley Road has been completed.

54. The remediation work on the Victoria Road Retaining Wall is now complete.

55. Bridge renewal work has been completed on Hiki Culvert, Remiger Bridge, Rangitopuni Bridge and Rosemount Bridge.

56. The three new road maintenance contracts for the northern area commenced on 1 July 2014. The respective contractors are Downer New Zealand (Rural North), Fulton Hogan Limited (Urban East) and Transfield Services Limited (Urban West).

Central

57. The clean-up work on Great Barrier Island following the storm on 10 June 2014 is continuing and will continue through the winter months as further loose material is washed down onto roads.

58. At this stage it is estimated that the total cost of the remedial work will be in excess of $6 million.

59. The pavement renewal projects on Carlton Gore Road, Aranui Road and Elstree Avenue were completed in June.

60. There was 35.7 km of AC resurfacing and 33.3 km of chipsealing completed this year.

West

61. There has been 15.1 km of AC resurfacing and 38.6 km of chipsealing completed this year. Projects were added to the programme in the last quarter.

62. There has been 6.0 km of pavement renewals completed with projects completed on Great North Road, Portage Road, Margan Avenue, Kinross Street, Birdwood Road, Henderson Valley Road, Nikau Street, View Road, Kervil Avenue, Rimu Street (2), West Coast Road and at the Great North Road/Titirangi Road intersection.

63. Retaining walls have been constructed at a number of sites including Titirangi Road, Titirangi Beach Road (3), Candia Road, Laingholm Drive, Crows Road, Sunnyvale Road, South Titirangi Road and Bethells Road.

64. Physical work has commenced on the major slip repair at 597 South Titirangi Road. It is expected that work will be finished by early September.

65. There has been 17.6 km of footpaths either resurfaced or replaced this financial year.

South

66. The remaining pavement renewal project on Waiuku Road has been completed.

67. The investigation and design for the pavement renewal projects in the 2014/15 programme are underway so as to enable an early start to construction in the upcoming summer months.

68. There has been 24.7 km of AC resurfacing and 170.1 km of chipsealing completed this year. The AC resurfacing programme was increased in length from 21.5 km to 24.7 km in the last quarter.

69. There was 36.8 km of footpaths either resurfaced or replaced this year.

70. There has been 17.7 km of pavement renewals completed this year with projects completed on Te Irirangi Drive (2 sections), Great South Road (5 sections), Ti Rakau Drive (2 sections), Prince Regent Drive, Cook Street (Howick), Princes Street (Otahuhu), Massey Road, Carruth Rd (Papatoetoe), Great South Road (4 sections), Mahia Road, Roscommon Road, Hill Road, Sheehan Avenue, Hunua Road (2 sections), Whitford-Maraetai Road, Takinini-Clevedon Road, Ponga Road, Ararimu Road, Pukeoware Road, Costello Road, Edinburgh Street/Massey Avenue roundabout (Pukekohe), King Street/West Street roundabout (Pukekohe), East Street (Pukekohe), Queen Street (Pukekohe), Sommerville Road, Rogers Road, Ostrich Farm Road, Stan Wright Road and Waiuku Road.

Streetlights

71. New street lights are being installed in conjunction with the undergrounding of overhead power lines at the Mt Smart Road/Mays Road intersection and on Bassett Road in Remuera.

72. There has been 4,237 luminaires and 696 street light poles replaced this year

Road Corridor Operations

Route Optimisation: Investigation and analysis.

73. The planned route optimistaion for 2013/14 has been completed including the Central City routes.

74. Changes to the operation of the Traffic Signals have been made to improve performance on the following routes:

Quay St	Lower Hobson St	Solent St
Customs St	Lower Hobson St	The Strand
The Strand	Quay St	Alten Rd
Wellesley St	Hobson	Grafton Rd
Albert St	Quay St	Wellesley
Queen St	Quay St	Newton Rd
Wellington/Union	Karangahape Rd	Franklin Rd
Mayoral Dr/Cook St	Wellesley St W	Wellseley St E
Nelson St	SH1	Fanshawe St
Hobson St	Quay St	SH1
Karangahape Rd	Ponsonby Rd	Grafton Rd
Symonds St	Mt Eden	Customs
Grafton Road	Khyber Pass	Symonds St
Victoria St	Hobson St	Stanley St
Fanshawe St	Hobson St	Beaumont St
Higbrook Dr	SH1	Te Irirangi Dr
Jervois Rd	Wharf St	Beaumont St
Ponsonby Rd	Khyber Pass	College Hill Rd
Rosebank Rd	Great North Rd	Patiki Rd
Neilson St	SH20	Church St

75. The effect of these changes is being monitored and there has already been positive feedback. Reports are being completed to summarise the work,analysis and results.

76. Physical Works Programme (other routes across the region:

a) 24 projects are at the scheme design stage

b) 4 projects are at the detailed design stage

c) 8 construction projects are in progress.

Network Safety & Operations Improvement Programme

Safety Around Schools Programme (part of the region wide School Travel Planning process)

77. The 2013/14 Safety engineering programme of $8,482,695 delivered 86 projects across 25 schools including:

a) 15 projects completed in the Central area

b) 50 projects completed in the South area

c) 5 projects completed in the North area

d) 16 projects completed in the West area

e) 2014/15 Safety engineering programme developed for 20 schools.

Minor Safety Improvements Programme

78. 98% of 2013/14 Minor Safety Improvements Programme has been completed with 2% still in construction or procurement.

Regional Safety Programme

79. 75% of 2013/14 Regional Safety Programme is completed with 25% of projects still in construction for completion in 2014/15

Urban Kiwi RAP and Red Light Camera Programmes

Urban Risk Mapping:

80. Urban KiwiRAP star-rating contract awarded in late June. Contractor is antcipating start up in August pending work visa approval. A procurement plan is being prepared to engage a Project Manager.

Red Light Cameras

81. Roll out of five additional Auckland RLC sites planned. Site selection review by key stakeholders taking place in July with procurement processes underway for installation of sites using existing technology. No further sites considered until finalisation of new technology by NZ Police later this year.

Parking and Enforcement

Fanshawe Street Bus Lane

82 Enforcement implemented the enforcement for the new bus lane on Fanshawe Street.

83 The warnings period was extended to four weeks due to the high volumes of traffic. A weeks stand-down followed before live enforcement commenced. To date we are experiencing very good compliance with 130 infringements being issued since live launch on 04th June. This represents an average of just 14 per enforcement day across all enforcement zones on Fanshawe Street.
Compare this to Onewa Rd that has been live for several years and we average 20 per day across that sector.

Kingsland Paid Parking Zone

84. Consultation was carried out in December 2013 on changes to the parking in the Kingsland town centre. The purpose of changes was to improve the parking availability and give customers flexibility on length of stay. Currently there are mostly 60 minute time restrictions in Kingsland and parking is near capacity during the middle of the day, evenings and weekends. The project proposes using pay and display parking with no time limits, a 10 minute grace period and demand responsive pricing. Prices will be set to achieve a target occupancy range of 70-90% at peak times. There was over 50% support for the proposal and the Kingsland Business Association supports. The parking changes will go live on the 14th July and there will be advisory signs in Kingsland for two weeks prior.

Newmarket Paid Parking Zone

85. Consultation was carried out in December 2013 on changes to the parking in the Newmarket. The purpose of changes was to improve the parking availability and give customers flexibility on length of stay. Currently there are a wide range of parking restrictions in Newmarket which create confusion for customers. Parking is near capacity on certain streets which creates increased levels of congestion as cars circle to find parking. The project proposes using pay and display parking with no time limits, a 10 minute grace period and demand responsive pricing. Prices will be set to achieve a target occupancy range of 70-90% at peak times. Most streets in Newmarket already have pay and display however some streets will be converted from time restrictions to pay and display. There was over 50% support for the proposal and the Newmarket Business Association supports. The parking changes will go live in early August.

Auckland Parking Discussion Document

86. The parking discussion document was released in May 2014. The document provides commentary on key parking challenges and invites the public to send feedback and ideas on how we manage parking into the future. We’ve made suggestions on how AT might approach various parking challenges and asked the public what they think on themes such as removal of parking on arterial roads, managment of parking within the city centre and other town centres, and extension of park and rides. The document has attracted a lot of media attention and there has been over 350 submissions so far. Consultation runs until 31st July 2014.

Attachments

No.	Title	Page
a View	A - Schedule of activities undertaken for the fourth quarter (2013/14) ending 30 June 2014 and forward works programme for the first quarter (2014/15) ending 30 September 2014	265
b View	A1 - Travelwise Schools activities broken down by Local Board	281
c View	B - Traffic Control Committee Decisions	283
d View	C - Local Board Advocacy Report	285
e View	D - Local Board Transport Capital Fund Report	287

Signatories

Authors

Lorna Stewart - Elected Member Relationship Manager (various Auckland Transport authors)

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

19 August 2014

Auckland Transport Monthly Update Report – August 2014

File No.: CP2014/14048

Purpose

1. The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the Local Board area since the last transport report.

Monthly Overview

2. A meeting with the Transport Portfolio leader and deputy took place on July 7 and a further meeting with the transport portfolio lead took place on July 23. The following matters were discussed:

· maintenance issues

· capital project financials

· Glen Innes Bus Station improvements

· Aliford Avenue consultation

· Glen Innes to Tāmaki Drive cycleway project

· Onehunga intersection safety improvements

3. Auckland Transport held two workshops with the Local Board on 29 July. In the first workshop, the Local Board received an update on the AMETI construction at Panmure, the proposals for Sylvia Park and the changes that will be required at Domain Reserve.

4. A second workshop discussed the findings so far of the draft corridor management plan for Greenlane and Mt Albert Roads, where they traverse the Local Board area.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receives the Auckland Transport Monthly Update report for August 2014.

Reporting Back

Consultation Report

5. Consultations forwarded to the Local Board for comment are attached for board members’ information (Attachment A).

Local Board Capital Projects

6. An update on the delivery of current projects is below.

Glen Innes Underpass

7. Although it was reported last month that the work at the underpass had been completed, it was brought to AT’s attention that the cycle barriers had not been installed to Auckland Transport Code of Practice (ATCOP) standards. In particular, the barriers had not been installed far enough apart to allow mobility scooters and wheelchairs access to the underpass. Consequently the barriers were removed temporarily while this issue, as well as the effects of the barriers on a possible emergency evacuation of the tunnel, were considered.

8. The cycle barriers are now being reinstalled at the Felton Matthew end of the underpass at a more appropriate width apart and kick barriers are also being affixed so that sight-impaired people can negotiate them more safely. The barriers are also being moved back an appropriate distance from the tunnel entrance to cover any emergency egress issues.

At this stage, the emergency egress issues seem to preclude the barriers being reinstalled at the Delwyn Lane end of the underpass.

9. Auckland Transport’s maintenance team will also repair the channel grate at the Felton Matthew Avenue end of the underpass and the steel plate channel cover that spans the connection up towards the station (in the middle of the tunnel) will also be replaced or renewed.

Paynes Lane

10. The contract has been let to Fulton Hogan. They are in the process of producing a Traffic Management Plan and contract controls. It is now anticipated that works will begin in August.

Onehunga Mall to Upper Municipal Place

11. The contract has been let to Fulton Hogan. They are in the process of producing a Traffic Management Plan and contract controls. It is now anticipated that works will begin in August.

Princes Street Pedestrian Enhancements

12. This project is anticipated to start in September 2014.

Tetra Trap Installation

13. The total number of Tetra Traps installed so far is:

· Captain Springs Reserve: 10

· Baycroft Reserve: 8

· Panmure Basin: 242

14. Six Tetra Traps are yet to be installed as six damaged catchpits needed to be replaced. The reconstruction will be carried out and soon as possible and completed by mid-August 2014. The delay in completion has been due to inclement weather.

AMETI

Panmure Construction

15. Steady progress continues to be made with the Panmure construction. Te Horeta Road nears completion however the works at NCI Ltd premises have taken longer than expected. Maintaining safe access to this site will mean that the opening of the new road is now programmed for late September. The tunnel or “covered box” on Te Horeta Road is monitored by cameras and a recent emergency exercise to took place in the tunnel to test systems.

16. The works at Van Dammes Lagoon continue with work on the carpark on Mount Wellington Highway to begin soon. Watercare works in the lagoon are likely to continue until at least November of this year.

Panmure to Pakuranga

17. This work involves upgrading the Panmure roundabout to a signalised intersection, the first stage of the southeastern busway, a new Panmure Bridge and new walking and cycling paths. A new flyover at Reeves Road provide a direct Pakuranga Road and Southeastern Highway connection.

18. The Notice of Requirement (NoR) and consents application for a final preferred scheme for Stage 2a of the AMETI works is now expected to be lodged in April 2015. This will allow further time for consultation with people near the project, particularly in Pakuranga, before the NoR is lodged.

19. Construction of Stage 2a is due to begin in the third quarter of 2017, and will start with the beginning of the construction of the Reeves Road flyover. The specimen design for the flyover is developing and consultation with potentially affected parties will occur in the next few months.

20. The Panmure roundabout is likely to remain in place until at least the consents needed for Panmure to Pakuranga phase are obtained.

21. Stage 2a is anticipated to be completed by 2021 on current funding plans.

Pakuranga to Botany

22. This work is to provide pedestrian and cycle improvements and extend the busway from Pakuranga to Botany.

23. Planning work on the Pakuranga to Botany section will not progress any further until 2015. This is to allow the AMETI project team to focus on the Panmure to Pakuranga section.

East West Connections

24. The public communications and engagement process on the East West Connections programme has largely been completed. The aim of the engagement was to communicate to the wider public the aim of the East West Connections programme and make sure transport issues in the area are fully understood before any work is done on options.

25. A number of community engagement events were held and feedback will be analysed after further events are held in early August. Overall the public have been very interested in the project and forthcoming with feedback on the transport network in the area.

26. An estimated 100 people visited the stand at Onehunga night market, more than 800 at the old Mangere Bridge event and about 200 at Sylvia Park Mall. Two mataawaka hui and a facilitated workshop with business and community groups were also held.

27. Key feedback themes included difficulties experienced at Gloucester Park interchange, congestion and freight along Church/Neilson streets, extension of existing walking and cycling paths, improved public transport connections, rail to the airport, safety (especially for children), keeping healthy (walking and cycling paths, reducing pollution), the Highbrook interchange, South Eastern Highway connections and connections to/from Onehunga-Penrose

28. The feedback will be used to investigate potential solutions to address two priority issues – connections into and out of Onehunga-Penrose and public transport between Mangere and Sylvia Park. It will also be used in continuing work with stakeholders and the community to develop a transport network in the East West area that addresses the issues identified and supports planned growth.

Infrastructure Delivery Projects Update

Mays Road/Mt Smart Road

29. A design has been progressed to improve safety at this intersection. The design consists of a number of improvements such as improved pedestrian facilities, splitter islands and kerb build outs.

30. These safety improvements will go out for consultation in August. The Local Board transport portfolio have been sent the proposals for comment.

Barrack Road/Bertrand Street

31. Investigation into intersection realignment at this location to improve safety and operation of the existing roundabout.

32. This is in redesign at the moment as the original design required significant pavement construction works as a result of correcting the camber. Cost effective solutions are being investigated to address issues at this intersection. No timeframe as yet for consultation.

Barrack Road/Boak Street

33. Proposal is to install a roundabout at this intersection to improve safety. Some road pavement repairs are necessary as the road is on a slope at this location.

34. Consultation was completed with residents supporting the changes but with some reservations about the length of the no stopping lines. It was not possible to shorten these due to safety concerns. This project is due to start at the end of August 2014 subject to resolution approval processes.

Glen Innes to Tāmaki Drive Cycle project

35. A joint AT and NZTA project team is assessing a number of options for this path to take. It is expected to start at the existing walkway off Felton Matthew Drive and continue almost exclusively off road until Tāmaki Drive.

36. A meeting with Auckland Council Parks and SLIPs teams has taken place to ensure that the project will have synergy with their work programmes

37. The next step is to identify the stakeholders and begin external meetings.

Gavin Street (Resolution number MT/2014/18)

38. In May, the Maungakiekie-Tāmaki Local Board received a deputation from Gavin Street residents in regard to issues caused by heavy vehicles using the residential part of Gavin Street as a shortcut between Penrose Road and the Ellerslie Panmure Highway. As Gavin Street lies between two local board areas, the residents have also appeared before the Orakei Local Board. This issue has been around for many years and remedies such as advisory signs and speed calming devices have been implemented but residents said that these measures haven’t been wholly successful.

39. Auckland Transport is re-looking at the problems faced by the residents as a result of the deputations. The first step has been to initiate tube counts for both Gavin Street and Eaglehurst Road. The speed figures have shown that Gavin Street has an average of 29 km/h, due to the speed calming devices but that Eaglehurst has an average speed of 56 km/h. This is too fast for the environment especially given that there are heavy vehicles involved. Auckland Transport considers that rather than just a remedy for Gavin Street, a holistic view of the area must be considered as any change in Gavin Street will also affect Eaglehurst Street and others.

40. Discussions are now centering around the possibility of installing chicanes on both Eaglehurst and Gavin Street and removing the speed calming devices from Gavin Street. There are two options for the chicanes under consideration. The first would only allow cars and light vehicles to use it by creating a narrow entrance and exit. The second option would involve a chicane wide enough to allow for trucks to pass through but also require the implementation of a bylaw that prohibits the use of the chicanes outside of set hours. This second option would require NZ Police enforcement and support.

41. A further report back on progress is expected in September 2014.

Fare Evasion on the Rail Network

42. Auckland Transport, Transdev and the NZ Police have been working on the safety and security issues being exacerbated by fare evasion in the rail corridor. This has led to the Combined Safer Network Group which consists of representatives from the New Zealand Police, Auckland Transport, Auckland Council and rail operator Transdev. The delegates will be tasked with strategic policy decisions that will have a direct influence on operational outcomes and will consider short, medium and long term outcomes to address the problems.

3 Months

01/10/14

6 Months

01/01/15

12 Months

01/10/2015

Stakeholders

Short term operation on Southern Rail Network (AT/Transdev/Police)

Security changes at Manurewa Station (Police/Transdev/AT)

Develop strategy document for metro train network.

(Police/Transdev/AT)

Meeting with local boards to discuss issues (on request)

Representation of committee from Waitematä Police District

Coordination of information between three District DCC and ATOC.

Development and implementation of Intel processes between AT/Transdev/Police

Auckland Transport

Transdev

NZ Police

Maori and Pacific

Wardens

ATEED

Kiwirail

Security Industry

VISION

Safer journeys

Prevention of crime

Increasing patronage by positive customer experience

PURPOSE

Eliminate criminal offending on Trains, platforms and Rail Station environs.

To discourage the use of the rail network by criminals as a facilitator of movement across the region.

MISSION

To prevent crime and maintain a safe Public Transport network

43. The crime reports for the rail corridor for April 2014 increased sharply to 167 reported crimes for the month. This can be attributed to an increase in Transdev staff reporting, but also an increase in anti-social and disorderly behaviour on the southern line during the school holidays. Increased security funded by AT and AT and Police operations has seen reported incidents for the month of May reduced to 99 and again to 59 in the month of June.

The crime graph for the rail network reported through Transdev is provided above.

Auckland Transport Rail Action Plan

44. An action plan has been developed by the AT rail services team to reduce criminal activity on rail station platforms and trains. A summary of the action plan is detailed below.

a) A review has been carried out by the AT station facilities team to confirm which station platforms can be physically gated off from the public outside of train service hours. A business case is currently under development for five stations to be gated. (Panmure, Parnell, Henderson, Middlemore and Manurewa).

b) AT has recently completed a CCTV review of station platforms on the Auckland network. The review has been carried out to confirm that the current CCTV view lines provide sufficient coverage to assist surveillance staff to monitor and report to the police incidents such as: unsafe acts; customer issues including train surfing; vandalism to HOP devices and shelters and pedestrian and level crossing incidents. AT will reposition current cameras and has purchased an additional five CCTV cameras on station platforms.

c) AT will investigate introducing a safe zone on all platforms. These zones will be well lit and located within reach of the public emergency communication system. Safety zones will receive video surveillance throughout the train station's hours of operation.

d) Current provision of on platform security at the ten highest ranked stations for vandalism and criminal activity has been provided through to the end of July. A review of this security provision will be undertaken to ascertain the success of this initiative including the impact to vandalism and reported safety incidents.

e) A review of current criminal threats to the AT rail network will be formalised so that the correct mitigations can be matched.

f) Legislation improvements are required to improve the deterrence factor and the ability to impose penalties for non-compliance, these proposed changes to legislation have been submitted for consideration.

g) The provision of Electronic HOP Gating of Stations and Engineering solutions is being considered. An AT Board paper on gating is due be presented to the AT Board in August. The Manukau station had gates introduced over the last month and New Lynn station has had funding approved for gates and these will be installed by mid - 2015.

h) NZ Police travelling on trains (Both on –duty and off duty).

i) Transdev has on-board ticket inspectors (56) to deter fare evaders.

j) Targeted support from NZ police for revenue protection blockades.

k) Transit Police provision - this is a long term option for consideration.

Rail Station Gating

45. Reported fare evasion for the network is currently running at 3.1% across the network. There is a general acknowledgement that the scale of investment in rail so far and aspirations in the future make actions to deal with perceptions of a ‘free ride’ on the rail a priority for AT and Transdev to change behaviour.

46. Therefore further gating of stations is being considered – however this comes at a considerable cost – it can cost over two million dollars to gate a station plus a resulting increase in maintenance costs.

Onehunga Intersection Safety Projects

47. Various intersections in the Onehunga area have shown up as having a high number of crashes. This indication together with a Request for Service from the Maungakiekie-Tāmaki Local Board led to an investigation in 2013/14 into measures to improve safety at these intersections. The measures planned for these intersections are outlined below and are expected to be delivered in the 2014/15 financial year though no dates yet can be indicated.

Church Street/Alfred Street

48. This is route used by many heavy vehicles to access Neilson Street and vehicle tracking issues limit the use of safety measures such as splitter islands to slow traffic. Measures being introduced here to highlight the intersection include speed advisory signs, skid resistant surfacing and thermoplastic road marking with red carpet SLOW markings.

Church Street/Victoria Street

49. SLOW road markings and permanent warning signs are proposed for this intersection to slow traffic down before the intersection.

Grey Street/Alfred Street

50. The crash rate here is mainly attributable to people not stopping at the stop sign. Safety measures being designed for this intersection include speed tables before the intersection which force vehicles to slow down and proposed Broken Yellow Lines (BYLs) at the intersection to improve visibility for straight through and turning traffic.

51. There will be some on-street parking loss associated with the proposed extension of the BYLs.

Grey Street/Galway Street

52. Grey Street widens at this point, so parking edge lines are proposed to narrow the carriageway and encourage slower speeds.

Glen Innes Bus Station Improvements

53. A two phase upgrade of the Glen Innes bus station is proposed by Auckland Transport. Phase One consists of a new longer bus shelter, a footpath upgrade including new cassel kerbing and an upgrade of the road carriageway beside the new shelter. This concept is proceeding to detailed design and consultation. It is expected to be constructed in the current financial year.

54. Phase Two is expected to be a redesign of the area opposite the new shelter. With the introduction of the new bus network, more buses will terminate in Glen Innes and a turn-around facility will be needed. This is not expected to be delivered until 2015/16 financial year.

Pilkington Road Pedestrian Refuge

55. Investigations into a request from the public for a pedestrian refuge on Pilkington Road (at approximately number 103) revealed that a pedestrian refuge had previously been established in this location. It appears that it was not replaced when the road was resealed some years ago.

56. Consequently, it will be reinstated as soon as possible and expected to be in place within two months.

Aliford Avenue Parking Consultation

57. Aliford Avenue is close to Great South Road employment centres and One Tree Hill College, and is therefore subject to a high level of commuter parking. To allow for short term parking options for residents, Auckland Transport established a zone of restricted parking (P120). The current layout results in vehicles often being parked on both sides of the street through the middle section of the road providing a traffic calming effect.

58. Some residents have not been satisfied with the current layout and they requested Auckland Transport to review the parking restrictions in Aliford Avenue. Subsequently, a letter was prepared by the Parking Design Team discussing three options and circulated to residents for feedback in May 2014. (Attachment B)

59. The results of that consultation have been inconclusive in that none of the proposals have been clearly supported. A petition was signed by some residents requesting a P120 restriction on both sides of the street.

60. After much consideration from Auckland Transport officers, a new layout for Aliford Avenue is being drawn up. The new layout is expected to show some staggered P120 parking areas in the street which will mean that short stay parkers are more likely to be able to find a space closer to their destination.

61. As the P120 parking spaces are less likely to be occupied all day this option could result in a better traffic flow by providing more options for vehicles to pass each other without having to slow down. This may result in higher vehicle speeds along Aliford Avenue.

62. The options were discussed with the transport portfolio holder for the Maungakiekie-Tāmaki Local Board who expressed support for the staggered parking restriction layout. Auckland Transport is now requesting either assistance or advice from the Maungakiekie-Tāmaki Local Board in approaching residents with the final proposal for Aliford Avenue.

Local Board Engagement Plan

63. Auckland Transport has finalised the main elements of the Local Board Engagement Plan (Attachment C), which documents how AT will engage with local boards on a board-by-board basis. Where local boards have not made specific inputs requesting changes to the “standard” approach in respect of their local board area, the standard approach will remain applicable. The Plan comprises several elements:

64. The substantive document – this sets out the principles which underlie the way in which AT seeks to work with local boards.

65. Annex 1 – Three-year Work Programme: This was produced last year for the first time, and will again be produced this year when the current discussions over budget have been settled.

66. Annex 2 – Advocacy Initiatives: This is a listing of the local board’s advocacy initiatives, and will be produced when the LBs’ have finalised their new advocacy initiatives through the Local Board Plan process.

67. Annex 3 – Engagement Process Guidelines: This document has been individualised for each local board, on the basis of input made over the last few months by local boards. It sets out specific processes applying to engagement on a wide range of AT initiatives. This Annex is a living document and can be easily adapted at local board request to meet their own internal processes (for example, one local board may have delegated the provision of feedback on an initiative to their Transport Portfolio Lead, where another local board may require a workshop to discuss a similar initiative). Alternatively, it may turn out that the particular engagement process specified may not work well for Auckland Transport. This may be because of a specific circumstance which makes it more sensible to engage on an initiative in a different way than documented, or it may be because the process as a whole is flawed in some way. In either case AT will discuss the concerns with the local board and seek to find an agreed way forward.

68. It is likely, given that this represents a new approach to ensuring consistent approach to engagement, that it will take a little while for both local boards and AT departments to work effectively with this approach in practice. AT welcomes feedback as to any difficulties that arise and how this process could be improved.

Auckland Transport News

Design Progress for the City Rail Link

69. Design of the Britomart end of the City Rail Link is being progressed with Auckland Transport asking the construction industry to register its interest in the work. The focus of the design work will be on the downtown section of the City Rail Link, from Britomart through Queen, Customs and Albert Streets to Wyndham Street.

70. It is the area that most affects other planned and proposed inner city development by Auckland Council and private developers. Auckland Transport wants to be in a position to progress work in the downtown area so other city development can proceed without unnecessary delay, once CRL construction funding is approved.

71. Auckland Transport says engaging early with the construction industry in this way is routine on major projects to ensure a cost effective design that minimises adverse effects.

For more information: https://at.govt.nz/projects-roadworks/city-rail-link

Panmure Station

72. The new Panmure railway station has seen a 57% increase in passenger numbers since it opened in January and a 73% increase compared with this time last year. Panmure is now ranked the 10^th busiest railway station in Auckland, up from 18^th in 2013. On average some 1116 passengers use the Panmure station every week day, in 2003 it was used by less than 100 a day.

73. The $17.5m interchange allows easy and direct transfers between rail and bus, benefiting those living and working in the area as well as those travelling through Panmure as part of their daily commute. Transfers now account for approximately 8% of all public transport boardings.

74. The interchange is part of the Auckland Manukau Eastern Transport Initiative (AMETI) with future stages seeing the creation of busway lanes along Lagoon Drive and Pakuranga Road to a new bus station at Pakuranga town centre.

Issues Raised through/by Board Members

Location or Name of Issue

Description

AT Response

Waitangi Road, Oranga

Request for traffic calming on Waitangi Road

AT keeps a list of streets that have had traffic management systems requested for them. Waitangi Road is already on this list but it has not got a high priority, therefore no speed calming measures will be installed in the near future. However the area engineer has undertaken to look at the road and see if there are some minor improvements that can be made to improve safety – such as measures around the pedestrian crossing or lane markings

Stonefields School

It’s been reported that there is great difficulty with children crossing Merton Rd to access Stonefields School. There is a roundabout at each end of Merton Road and these have a high level of traffic volumes. AT has been requested to investigate a safe crossing facility.

An Auckland Transport engineer has undertaken an initial review of the issue. Further detailed investigation now needs to be undertaken to ensure a comprehensive review of this issue. This investigation has been prioritised and programmed for review, with an expected completion date of mid-October 2014 .

Lunn Avenue

There is a strip of on-street parking at 72 Lunn Avenue where the rest of the street has mostly yellow lines and there is ample off-street parking for all the commercial premises. When vehicles park here it makes it difficult for vehicles to turn safely out of the Mitre 10 off-street parking. Can this be investigated?

Further detailed investigation now needs to be undertaken to ensure a comprehensive review of this issue. This investigation has been prioritised and programmed for review, with an expected completion date of late-October 2014 following which AT will be able to provide you with the outcome and recommendations of the assessment.

Mayfair Place

It has been reported that extra bollards are needed around the mall area to stop vehicles accessing the paved area.

AT will arrange to have bollards installed in the area described. Bollards of the same type as existing have been ordered but have a four week lead in time. Therefore installation is not expected until the end of August.

Glen Innes Rail Station

Request as to when the glass at the station will be replaced after recent vandalism.

AT apologies that an oversight with the ordering system took place which delayed the replacement. The glass has now been replaced.

Attachments

No.	Title	Page
a View	Consultation Update	299
b View	Aliford Avenue Consultation	301
c View	Local Board Engagement Plan	307

Signatories

Authors

Lorna Stewart - Elected Member Relationship Manager - Auckland Transport

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager - Auckland Transport

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

19 August 2014

Local Board Engagement Plan

Overview

This document outlines the principles and operational guidelines for an effective working relationship between the Auckland Transport and local boards. To ensure their relevance and currency, it is expected these guidelines will be reviewed triennially, early in each electoral cycle.

Local boards are a key part of the governance of Auckland Council and were set up to enable local, democratic decision-making that promotes the social, economic, environmental and cultural well-being of current and future communities within the local board area. Local boards are responsible and accountable for communicating the interests and preferences of their local communities and for local, non-regulatory decision-making.

Auckland Transport is a Council Controlled Organisation, set up “to contribute to an effective and efficient land transport system to support Auckland’s social, economic, environmental and cultural well-being”.

Statement of Intent

The relationship between local boards and Auckland Transport sits within the overall statutory framework of Auckland Council. Auckland Council and Auckland Transport have agreed a Statement of Intent which sets out the mechanisms by which Auckland Transport will work with Auckland Council, and the major projects that are agreed to be pursued. Auckland Council provides funding to Auckland Transport to implement the initiatives described in the Statement of Intent, through the annual budget process.

In its Statement of Intent, Auckland Transport recognises the place-shaping role local boards play and confirms that the CCO has a role in contributing to the Board’s place-shaping activities. The SOI also signals how its relationship with the local boards will be facilitated, including:

· The development and implementation of engagement plans

· Reporting to local boards

· Keeping informed of local board priorities and objectives

· Taking local board priorities into account when preparing budgets and undertaking activities within a local board area.

Principles of Engagement

The following principles underpin Auckland Transport’s relationship with local boards:

· Auckland Transport will work with local boards to establish and maintain a relationship based on goodwill, collaborative partnership and mutual recognition and understanding of and respect for each other’s roles and responsibilities. Auckland Transport recognises the relationship local board members have with their communities and will work collaboratively on public engagement activities;

· To facilitate this relationship, Auckland Transport will assign an Elected Member Relationship Manager to each local board, to work closely with local board members and to act as their principal channel of communication with Auckland Transport;

· Auckland Transport will inform local boards of its work programme in their areas early in each triennium and at the start of each financial year;

· Auckland Transport will engage with local boards on matters which will impact on their area of jurisdiction, seeking to involve local boards at an early stage of any project, and engaging in a way which is transparent and inclusive of all local board members who wish to be involved;

· Auckland Transport will communicate with and regularly share information with local boards through agreed communication channels on a “no surprises” basis;

· Auckland Transport will maintain a public profile that is supportive of local boards, and which will recognise and share their successes;

· Auckland Transport will act early and collaboratively when issues arise with local boards, and endeavour to resolve issues in a way that avoids conflict;

· Auckland Transport seeks to act in ways which are timely and responsive to local boards’ needs, while maintaining an approach that is both time- and resource-efficient;

· Auckland Transport will operate in good faith and will adhere to these guidelines on a ‘best endeavours’ basis.

Operating guidelines

To give effect to the principles of the engagement plan and to work effectively with local boards, Auckland Transport will work in accordance with the following operational guidelines.

1. Auckland Transport Work Programme

Auckland Transport will:

a) Early in each three-year electoral term, provide the local board with Auckland Transport’s high level work programme, as outlined in the Regional Land Transport Programme, clearly identifying the proposed scope of works within the local board area and the budget allocated in the Long Term Plan;

b) Hold a workshop each year on the upcoming detailed three year work programme;

c) Through the mechanism of its Quarterly Reports, identify which of the local board’s projects and advocacy priorities have been included in the work programme and how they have progressed;

d) Inform the local board transport portfolio holders of changes to the work programme as the Elected Member Relationship Manager becomes aware of them.

2. Engagement on Significant Policies and Initiatives

Auckland Transport will:

a) Hold a workshop on significant policies and initiatives within the local board area prior to placing them on the agenda of a business meeting;

b) Report to a local board business meeting when a formal local board view or local board decision is required;

c) Seek the advice of the Chair where a local board view is required but time constraints prevent taking the matter to a local board business meeting for a resolution.

3. Routine Engagement

a) Auckland Transport will notify the local board transport portfolio holders of routine transport matters for input and advice. The local board transport portfolio holders may choose to refer the matter to other local board members. However, Auckland Transport will continue to work through the local board transport portfolio holder unless formally advised to do otherwise. Auckland Transport will meet at least monthly with local board transport portfolio holders to ensure good communication.

b) Auckland Transport will refer matters to a local board business meeting or a workshop where a local board-wide discussion may be required, or when requested by the local board transport portfolio holders or Chair, subject to time restraints.

i. Where Auckland Transport reports to the local board on its work programme and/or local board advocacy priorities, this will take place at a local board business meeting, and will involve a written report from Auckland Transport.

ii. Where Auckland Transport seeks informal feedback from a local board, it will seek to convene a workshop fronted by expert staff who will present on the issue and address any questions local board members may have.

iii. Where Auckland Transport seeks a formal position from a local board, it will submit a report and Recommendation to the local board’s business meeting. A workshop may also be convened in advance of a business meeting if this will facilitate subsequent business meeting discussions.

iv. Auckland Transport will inform the chair and seek advice when time constraints prevent matters being taken to a workshop and/or being reported to a business meeting as otherwise indicated in the guidelines.

c) The detail of Auckland Transport’s engagement processes with local boards is contained in an engagement matrix appended as Annex 3.

4. Reporting and Board priorities

a) Auckland Transport will prepare a monthly report to the local board which will:

i. update the local board on matters known to be of interest to them;

ii. report back on local board Resolutions relating to Auckland Transport’s area of responsibility;

iii. alert Board members to matters of regional significance in the transport area, and

iv. update the local board as appropriate on any specific issues raised by Members;

b) Auckland Transport will prepare additional reports on matters on which it seeks formal local board feedback, as required. The Transport Portfolio Holder(s) will be alerted in advance of the subject of such reports and the actions requested of the local board.

c) Auckland Transport will prepare a Quarterly Report to the local board, which will include

i. An outline of projects of regional significance being undertaken by Auckland Transport

ii. A tabular status report on each project within the local board’s area, and each regional project;

iii. A report on all decisions taken by the Traffic Control Committee relevant to the local board area;

iv. A report on Auckland Transport’s current thinking and planning in relation to each of the initiatives on the local board advocacy list;

v. A report on the status of all projects currently under consideration or construction within the local board area, funded by the Local Board Transport Capital Fund.

d) Local boards may by Resolution or in writing from the Chair request reports from Auckland Transport in addition to the Quarterly Reports.

e) Auckland Transport will advise the Chair and portfolio holders of proposed timelines for and/or any issues with delivering reports requested as soon as practicable after the request has been made.

5. Multiple decision-makers

Where Auckland Transport has a lead role in a joint project with Auckland Council entities and requires local and regional input, it will endeavour to:

a) Work collaboratively with the relevant local board transport portfolio holders to ensure they are kept informed of Auckland Transport’s role and thinking;

b) Work with the local board transport portfolio holders to negotiate the best way to co-ordinate and cooperate on the work;

c) Work collaboratively with the relevant Council officers ensuring they are informed of Auckland Transport’s role and thinking.

6. Local Board place-shaping

Where Auckland Transport’s work impacts on the local board’s place-shaping role, in either a major or minor way, Auckland Transport will

a) Acknowledge the local board priorities in relation to transport, streetscape and connectivity with open space projects;

b) Consult the local board portfolio holders on any proposals;

c) Participate in a local board workshop at a mutually-agreeable time if requested to do so by the Board Chair.

7. Landowner consent

a) Where a local event or activity requires landowner consents from both Auckland Transport and the local board, Auckland Transport will only make its decision on its landowner consent once it understands the local board’s position and has sought the view of the Events Team;

b) Where a significant event or activity arises, requiring an Auckland Transport landowner consent and impacting the local board area and/or its priorities, Auckland Transport will inform the local board Chair of any independent landowner consent processes that may impact the local board area and/or impact local board priorities.

8. Street Closures and Maintenance

Auckland Transport will inform the chair and local board transport portfolio holders of planned road closures and dates and significant road maintenance in the local board area, by providing advice in the monthly Auckland Transport report and an email link to the Auckland Transport website .

9. Local Board Transport Capital Fund

Auckland Transport will:

a) At the request of the local board, to assist in identifying potential Local Board Transport Capital Fund projects, participate in a local board workshop to discuss its work programme, the local board’s current work programme, and indicative projects that have been undertaken in other parts of the region;

b) Accept project proposals at any time during the financial year;

c) Evaluate the local board’s proposals for conformity with the fund guidelines, feasibility, safety, network impact, whether the project is already scheduled by Auckland Transport and, provide a report containing a rough order of cost for each proposal;

d) Request a Resolution from the local board as to which project(s) should proceed to design and a firm estimate of cost;

e) Report back to the local board on the selected projects with details of scoping, timing and a firm estimate of cost, as soon as possible;

f) Request a further Resolution from the local board confirming funding for the project(s) that it wishes to proceed to construction;

g) Report back seeking further instructions, if it appears that the project cannot be constructed within 10% of the firm estimate of cost;

h) Provide regular updates on the amounts the local board has committed, spent and has available to spend, from the Local Board Transport Capital Fund.

10. Review of the Engagement Plan and Operating Guidelines

Auckland Transport will engage with local boards annually to review its Local Board Engagement Plan. The purpose of the review will be to:

a) Assess how effectively each party has worked in accordance with the Engagement Plan;

b) Identify activities and process that have worked well and those that need to be improved;

c) Identify guidelines that require change or are redundant.

The outcome of the review will enable ongoing improvements in the way Auckland Transport interacts and engages with the local boards.

Maungakiekie-Tāmaki Local Board

19 August 2014

Rolling Stones 14 On Fire concert temporary alcohol control

File No.: CP2014/16509

Purpose

1. The purpose of this report is to advise the Maungakiekie-Tāmaki Local Board of a request for a temporary alcohol ban for the Rolling Stones 14 On Fire concert to be held on 22 November 2014 at Mt Smart Stadium.

Executive summary

2. The Rolling Stones 14 On Fire concert is a concert scheduled to be held on Saturday 22 November 2014 at Mt Smart Stadium.

3. Regional Facilities Auckland and the New Zealand Police have requested a temporary alcohol ban on the streets surrounding Mt Smart Stadium for The Rolling Stones 14 On Fire concert.

4. Alcohol bans are one tool available to the council and the police to help manage and reduce the levels of intoxication of patrons prior to the event and avoid possible problems associated with the drinking of alcohol in public places in proximity to the event.

Recommendation/s

That the Mangakiekie-Tāmaki Local Board:

a) recommends that the Regulatory and Bylaws Committee:

i) make a temporary alcohol ban pursuant to the Auckland City Council Bylaw Part 14 (Liquor Control in Public Places) 2004 from 6.00am on Saturday 22 November 2014 until 6:00am on the following day (Sunday 23 November) on the following streets surrounding Mt Smart Stadium (as shown in Attachment B):

Great South Road (between Station Road and Penrose Road), O’Rorke Road, Rockridge Avenue, Walls Road, Olive Road, Fairfax Avenue, Botha Road, Hugo Johnston Drive, South Park Place, Autumn Place, Maurice Road, Goodman Place, Henderson Place, Rockfield Road (between Station Road and Oranga Avenue), Beasley Avenue, Station Road, Mount Smart Road (between Station Road and Felix Street), Church Street (between South Eastern Highway and Patrick Street), Bassant Avenue, Burrett Avenue, Nielson Street (between Church Street and Edinburgh Street) and South-Eastern Highway (between Great South Road and Church Street).

ii) note that in accordance with section 170 Local Government Act 2002 the police have the powers of arrest, search and seizure for the specified time and place the temporary alcohol ban is in place.

Comments

5. The Rolling Stones are an internationally acclaimed iconic rock and roll band. The Rolling Stones 14 On Fire concert is expected to attract a large crowd of approximately 32,000 concert goers.

6. Regional Facilities Auckland and the New Zealand Police have requested a temporary alcohol ban on the streets surrounding Mt Smart Stadium as a preventative measure to manage possible adverse effects associated with such a large event. Auckland Transport supports a temporary alcohol ban for the event.

7. Temporary alcohol bans generally create safer events. They reduce the likelihood that alcohol harm will occur at events by reducing the amount of alcohol consumed on the way to an event (commonly known as preloading) and form only part of the security response managed by the police and event organisers.

8. Temporary alcohol bans may reduce the adverse impacts from events on local businesses and neighbourhoods by reducing levels of intoxication, litter (broken bottles) and other harm or disorder associated with alcohol consumption in public places.

9. Mt Smart Stadium and the associated car park have a current alcohol ban. The ban operates 10pm-8am during daylight saving hours and 8pm-8am outside daylight saving hours, seven days a week. This ban will remain enforceable from 10pm- 8am for the The Rolling Stones 14 On Fire concert.

10. The proposed temporary alcohol ban area incorporates the streets surrounding Mt Smart Stadium. The proposed time of the temporary alcohol ban is from 6.00am on Saturday 22 November 2014 until 6:00am on the following day (Sunday 23 November). The current alcohol ban at Mt Smart Stadium and the proposed temporary ban areas are outlined in the Map of proposed temporary alcohol ban for Rolling Stones 14 On Fire concert (Attachment B).

11. Alcohol licences issued under the Sale and Supply of Alcohol Act 2012 (e.g. for permitted alfresco dining within an alcohol ban area or a special licence issued for an event) are unaffected by alcohol bans.

12. Auckland Tourism and Economic Events Development will work with Regional Facilities Auckland and the police to ensure that the event is well managed with appropriate precautions implemented to ensure a safe event.

Consideration

Local board views and implications

13. Local board views are being sought via this report.

Maori impact statement

14. Liquor bans are an effective tool for managing alcohol-related harm associated with events by reducing levels of intoxication. Managing harm increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

15. The Māori Responsiveness Advisor for the New Zealand Police (Auckland City District) and Ngāti Whātua Ōrākei Trust (Marae Komiti) support a temporary alcohol ban to limit alcohol consumption in the streets surrounding Mt Smart Stadium.

Implementation

16. The costs associated with implementing the alcohol ban will be covered by Regional Facilities Auckland. These costs include the statutory requirement of a public notice in the local paper, temporary signage (in both English and Te Reo) and any other reasonable requirements of the New Zealand Police or the Maungakiekie-Tāmaki Local Board.

Attachments

No.	Title	Page
a View	Police request for a temporary alcohol ban for Rolling Stones 14 On Fire concert	317
b View	Map of proposed temporary alcohol ban for Rolling Stones 14 On Fire concert	319

Signatories

Authors

Kylie Hill - Project Leader Alcohol Issues

Authorisers

Helgard Wagener - Team leader, Policies and Bylaws

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

19 August 2014

Psychoactive substances – draft Local Approved Product Policy

File No.: CP2014/16572

Purpose

1. The purpose of the report is to seek local board feedback on the proposed option for the draft Local Approved Product Policy (LAPP).

Executive summary

2. On 6 March 2014 the Regional Strategy and Policy Committee approved a work plan for the development of Auckland Council’s LAPP (REG/2014/34). The LAPP will set rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

3. On 3 July the Regional Strategy and Policy Committee considered a report setting out the proposed content for the draft Local Approved Product Policy. The committee agreed the following recommendations (REG/2014/86).

a) endorse the proposed draft Local Approved Product Policy that will prevent the sale of approved psychoactive substances in the following areas:

· high deprivation areas as defined by the Ministry of Health’s Deprivation Index score of 8, 9 or 10 indicating areas that fall in the bottom 30% of deprivation scores

· neighbourhood centers as defined by the unitary plan

· within 300m of a high school

· within 100m of a primary school

· within 300m of the mental health or addiction treatment center

· within 500m of an existing psychoactive substance retail licence

b) forward a copy of this report to local boards to be considered on their agendas

c) note that once all the local board feedback has been analysed, a final draft Local Approved Product Policy (LAPP) will be presented to the committee on 9 October 2014 to be approved for public notification via the special consultative procedure

d) note the special consultative procedure will begin in November 2014 with the expected final adoption of the policy in March 2015.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) provides feedback on the draft Local Approved Product Policy option set out in attachment A of the report entitled “Psychoactive substances – draft Local Approved Product Policy”.

Comments

4. On 6 March 2014 the Regional Strategy and Policy Committee approved a work plan for the development of Auckland Council’s LAPP (REG/2014/34). On 3 July the Regional Strategy and Policy Committee endorsed a preferred option for the LAPP (REG/2014/86).

5. The LAPP will set rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

6. Six options were considered for the LAPP. Three options were rejected prior to consultation as not being able to achieve the outcomes for a successful LAPP. The remaining three options were discussed with local boards, external stakeholders and council staff. After consideration of feedback and relevant research a preferred option was developed.

7. The preferred option for the LAPP would prevent licences being granted in areas of high deprivation, near high schools and near addiction and mental health treatment centres. It would also limit how close to an existing shop a new shop could open. This option would reduce the availability of these substances in areas where their presence is likely to have the greatest potential for harm. The prevention of harm is achieved while maintaining the intent of the government to allow a regulated sale of these substances.

8. Further details on the rationale for the preferred option for the LAPP are set out in the report that went to the Regional Policy and Strategy Committee on 3 July (Attachment A). Local board feedback on this option is being sought through this report. Local board feedback on this preferred option will inform the final draft of the LAPP which will be reported to the Regional Strategy and Policy Committee on 9 October. Local boards will an opportunity to provide feedback on the final draft in November 2014 – February 2015.

Consideration

Local board views and implications

9. Local board views on the draft LAPP option are being sought via this report. Local boards have previously provided feedback on possible options. Workshops on the proposed options were held with all of the local boards except for Great Barrier, Waiheke and Orakei local boards who declined to be involved in the process. Of the remaining 18 local boards Whau declined to attend the workshop and did not provide any feedback.

10. Of the 17 local boards who took part in the LAPP workshops 13 endorsed the specified place option as their preferred option. Four boards that for local reasons preferred either the town centre or industrial option as they felt it provided tighter restrictions in their areas. All of these local boards also provided the specified areas as their second option acknowledging that it was unlikely that all local boards would opt for their preferred option. The Hibiscus and Bays Local Board declined to provide a preferred option. All local board feedback was considered in the selection and development of the option presented for feedback in the current report.

Maori impact statement

11. Māori are over represented amongst the groups of vulnerable people likely to be affected by using approved psychoactive substances. This over representation has two effects. Firstly getting the right option for the LAPP to maximise harm reduction will be more effective for Māori. Secondly, any solutions need to be designed in close collaboration with Māori to ensure they are workable and support wider initiatives aimed at improving Māori outcomes.

12. A workshop has been undertaken with representatives from Hapai Te Hauora Tapui an agency representing Māori health providers in the Auckland region. Council staff will be working with the Independent Māori Statutory Board and Hapai Te Hauora Tapui to set up hui for iwi feedback. Information from the workshop and hui will be central to the development of the LAPP.

Implementation

Step	Estimated timeframe
1. Local board and stakeholder engagement on draft option Officers will seek feedback from local boards, internal, external and political stakeholders on the approved draft LAPP option.	July – September 2014
2. Final draft LAPP for special consultative procedure Officers will then present a final draft policy to RSPC for approval for consultation.	9 October
3. Special consultative procedure Officers will follow the special consultative procedure set out in section 83 of Local Government Act 2002. This will include public submissions and hearings.	November 2014
4. Local board feedback of final draft Officers will seek formal feedback from local boards on the final draft policy.	November 2014 – February 2015
4. Adopt final policy Following the hearings the draft will be finalised and presented to RSPC for adoption.	March 2015
5. Implementation and review A copy will be sent to Ministry of Health after it has been completed. The LAPP will then be reviewed every five years in accordance with section 69 of the Act.	Ongoing

Attachments

No.	Title	Page
a View	Psychoactive Substances Draft Local Approved Products Policy	325

Signatories

Authors

Callum Thorpe - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

19 August 2014

RECORD OF WORKSHOPS

Record of workshop proceedings for 1 July 2014 11am-5pm

Held at the Local Board office, 7-13 Pilkington Road, Panmure

Members present for all or part of the workshops:

Simon Randall (Chairperson)

Chris Makoare (Deputy Chairperson)

Josephine Bartley

Brett Clark

Bridget Graham

Obed Unasa

Alan Verrall

1.0	Tāmaki Redevelopment Company monthly
	Tāmaki Redevelopment Company update to the local board.
	Officers present: Victoria Villaraza, Nina Siers, Mary Binney, Philippa Hillman

2.0	Chorus
	Ultrafast Broadband roll out update
	Officers present: Nina Siers, Philippa Hillman

3.0	Decision Making Allocation
	To discuss the Decision Making Allocations report.
	Officers present: Beverly Fletcher, Victoria Villaraza, Nina Siers, Philippa Hillman

4.0	Onehunga Foreshore update
	To update the local board on project progress
	Officers present: Neill Forgie, Greg Hannah, Stephen Quinn, Deborah Diaz, Phillip Johansen, Theresa Pearce

RECORD OF WORKSHOPS

Record of workshop proceedings for 8 July 2014 10am-5pm

Held at the Local Board office, 7-13 Pilkington Road, Panmure

Members present for all or part of the workshops:

Simon Randall (Chairperson)

Chris Makoare (Deputy Chairperson)

Brett Clark

Bridget Graham

Obed Unasa

Alan Verrall

Apologies: Josephine Bartley

1.0	Budget processes for the Local Board Plan
	To discuss budgeting for Local Board Plan.
	Officers present: Victoria Villaraza, Nina Siers, Mary Binney Philippa Hillman

2.0	Stormwater Projects
	An update on projects Stormwater are carrying out.
	Officers present: Nadia Ntsche, Mark Izard, Theresa Pearce

3.0	Community Grants Policy
	To discuss the draft Community Grants Policy.
	Officers present: Rebekah Lauren, Beverly Fletcher, Aaron Jefferson

RECORD OF WORKSHOPS

Record of workshop proceedings for 15 July 2014 11am-5pm

Held at the Local Board office, 7-13 Pilkington Road, Panmure

Members present for all or part of the workshops:

Simon Randall (Chairperson)

Chris Makoare (Deputy Chairperson)

Josephine Bartley

Brett Clark

Bridget Graham

Obed Unasa

Alan Verrall

1.0	Budget processes for the Local Board Plan
	To discuss budgeting for Local Board Plan.
	Officers present: Victoria Villaraza, Nina Siers, Mary Binney, Philippa Hillman

2.0	Tāmaki Community Needs Assessment
	To discuss the draft findings of the assessment.
	Officers present: Kathy O’Connor, Tanya Mead

3.0	City Transformation team - TRC
	Monthly update from the project team.
	Officers present: Adam Johnstone

4.0	SLIPS
	To update the board on SLIPs projects.
	Officers present: Vandna Kirmani

5.0

Watercare – Update on the Hunua 4 watermain project

To provide the local board with an update on the project.

Officers present:

Brent Evans and Andy Spitall

RECORD OF WORKSHOPS

Record of workshop proceedings for 22 July 2014 1pm-5pm

Held at the Local Board office, 7-13 Pilkington Road, Panmure

Members present for all or part of the workshops:

Chris Makoare (Deputy Chairperson)

Brett Clark

Bridget Graham

Josephine Bartley

Obed Unasa

Alan Verrall

Apologies: Simon Randall (Chairperson)

1.0	Budget processes for the Local Board Plan
	To discuss budgeting for Local Board Plan.
	Officers present: Victoria Villaraza, Nina Siers, Mary Binney, Philippa Hillman

2.0	Transport (AC land) bylaw review
	To discuss the bylaw review.
	Officers present: Rebekah Stewart-Wilson

3.0	Heritage Incentives Policy
	To discuss the development of the heritage incentives policy.
	Officers present: Raewyn Sendles, David Bade

RECORD OF WORKSHOPS

Record of workshop proceedings for 29 July 2014 1pm-5pm

Held at the Local Board office, 7-13 Pilkington Road, Panmure

Members present for all or part of the workshops:

Simon Randall (Chairperson)

Chris Makoare (Deputy Chairperson)

Brett Clark

Bridget Graham

Josephine Bartley

Obed Unasa

Alan Verrall

1.0	Budget processes for the Local Board Plan
	To discuss budgeting for Local Board Plan.
	Officers present: Victoria Villaraza, Nina Siers, Mary Binney, Philippa Hillman

2.0	Nga Iwi Katoa and Beacon Pathway
	To provide an update from the group to the local board.
	Officers present: Victoria Villaraza, Mary Binney, Philippa Hillman

3.0	Auckland Transport - AMETI
	To provide a project update.
	Officers present: Lorna Stewart, Peter King, Daryl McIntosh, Cathy Bebelman

4.0	Auckland Transport – Corridor Management Plan
	To provide a project update.
	Officers present: Lorna Stewart, Lorraine Stone

Maungakiekie-Tāmaki Local Board

19 August 2014

Board Member Bridget Graham

Monthly Report, July – August 2014

2 July	Maungakiekie Team catch up with Onehunga Community News Community House meeting with Onehunga Primary BOT members
3 July	Supported Simon at the submission on flight paths Season’s management meeting
5 July	Evening component Maungakiekie/Tāmaki Youth Event. .
7 July	Onehunga CAB Leadership Team meeting Long Term Plan workshop for all elected members
8 July	MTLB workshops
9 July	Local Board Plan engagement morning session Panmure July ODCOSS meeting
11 July	Fred Hadwin’s book launch at the Onehunga Community House Meeting regarding Tin Tac’s Reserve
14 July	Manukau Harbour Forum
15 July	Local Board workshops July Business Meeting.
16 July	Catch up with Mary regarding portfolios Maungakiekie Health Working Group
17 July	Business Association breakfast to hear Judith Collins Public engagement Local Board Plan Onehunga morning session Public engagement Local Board Plan Onehunga evening session
18 July	Meeting with officers regarding Loombs’s Hotel
19 July	Matariki Light event Maybury Reserve.
21 July	Civil Defence catch up with Dale Ramshaw Met with Beverley Fletcher to discuss Community Grants Policy feedback. Oranga Community Committee July meeting
22 July	MTLB workshops
29 July	MTLB workshops Onehunga Community House Management Meeting
30 July	Manukau Harbour Stormwater briefing
31 July	Dunkirk Road Community Centre AGM Onehunga Community Patrol
2 August	Fundraising concert for the Season’s programme
4 August	Onehunga CAB Leadership meeting
5 August	MTLB workshops

Portfolio Update

9 July - Local Board Plan engagement morning session Panmure

July ODCOSS meeting

14 July – Manukau Harbour Forum

16 July - Catch up with Mary regarding portfolios

17 July - Public engagement Local Board Plan Onehunga morning session

Public engagement Local Board Plan Onehunga evening session

18 July - Meeting with officers regarding Loombs’s Hotel

21 July - Civil Defence catch up with Dale Ramshaw

Met with Beverley Fletcher to discuss Community Grants Policy feedback.

Site visits and recommendations: -

356 Onehunga Mall

187 Campbell Road

4 Taniwha Street

30 Princes Street

2 -6 Monahan Place

Community Networks: -

Oranga Community Committee.

21 July - Monthly meeting.

Onehunga Community House

29 July – Management Committee Meeting.

Maungakiekie Health Working Group

16 July – monthly meeting

Onehunga CAB

19 June – Leadership Team meeting

4 August - Leadership Team meeting

Highlights

The Youth event at the Panmure Hall

This is a photograph of me with Jinny Blackmore, one of the guest artists at the event. The event was really well organised, and all the young people who attended the event had a wonderful time. The guest artists were of outstandingly high talent, and joined in with all activities making the event even better. Congratulations to the staff and the Youth Advisory Panel for their input and organisation.

The Matariki Event at Maybury Reserve.

This is a photograph of one of the icons lit up in the light trail at Glen Innes. This was wonderful family entertainment.

The Seasons fundraising concert at St. Matthew’s in the City 2 August. This concert featured music students from MacLeans College, Kings’s College, St. Kentigern’s College, the Waikato University School of Music, the Opera Factory and Cantemus Community Choir. A soloist was Steven Nai from Onehunga High School. Steven recently played his ukulele as a soloist with the APO and received a standing ovation. It was wonderful to see so many young people volunteering their time and talent to help those people less fortunate than themselves as well as so many people interested in helping the Seasons programme continue doing such good work in the community.

Maungakiekie-Tāmaki Local Board

19 August 2014

Chairperson’s Report Simon Randall: August 2014

Key Meetings and Events Attended

3 July	Presentation of the submission on the draft SMART Trials routes
3 July	American Independence Celebrations
7 July	LTP workshop with CCOs and the Governing Body
8 July	Local Board workshop day
8 July	Maunga Authority Briefing
9 July	Local Board Plan engagements in Panmure
11 July	Fred Hadwin’s Birthday and book launch
14 July	Joint Central & West Local Boards' Hui with Mana Whenua
15 July	Local Board workshop day
15 July	Local Board Business Meeting
16 July	Old Mangere Bridge Replacement reference group
16 July	Community Development Catchup
17 July	Local Board Plan engagements in Onehunga
19 July	Official opening of the Matariki Light Trail in Maybury Reserve
20 – 22 July	Local Government Conference in Nelson
24 July	Attendance at the third reading of the Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Bill in Wellington
25 July	Lunch with the board of ATEED
25 July	I Am Auckland regional youth awards
28 July	Briefing of TRC staff on the Local Board Plan
28 July	Workshop with the Governing Body budget committee on LTP issues related to transport
28 July	Induction of the new Youth Advisory Panel
29 July	Local Board workshop day
29 July	Special Housing Areas workshop with the Governing Body
31 July	Attendance at the Governing Body meeting, re TRC Business Plan
31 July	Youth Connections Steering Group Meeting
4 August	Launch of Cook Island Language Week in GI Library
5 August	Local Board workshop day
5 August	Commemoration service for the centenary of the New Zealand declaration of war on Germany
6 August	Special Housing Areas workshop with the Governing Body
7 August	Fenchurch Neighbourhood launch with the Minister of Housing and the Mayor of Auckland
7 August	Finance catchup
7 August	Maunga Authority Briefing
8 August	Workshop with the Governing Body budget committee on LTP issues related to parks, community, and lifestyle

Portfolio roles

Community Development:

There are a number of activities currently underway in this busy and important portfolio.

Youth development: Officers are continuing ongoing collaboration with YMCA – Onehunga, particularly with the raise up crew, around youth engagement. Planning is underway for the delivery of activities during next year’s youth week.

Safety: Work is ongoing in the implementation of the Board’s Alcohol Harm Reduction Plan. Development of safety initiatives for the area is currently underway with officers across council.

Community engagement and support: Meetings are being scheduled with the MT Community Centre Cluster to look at opportunities for Neighbours Day 2015 and extending the neighbours day concept. Promotions and engagements have been undertaken to ensure uptake of community grants and the board’s capacity building scheme. Work to strengthen and streamline our community networks is ongoing.

Housing quality: For the housing improvement project, landlord recruitment is continuing and assessments as well as working with partners delivering improvements is underway. Project plan for research and evaluation expected to be finalised.

Community Networks and Outside Appointments

The Maungakiekie-Tāmaki Youth Connections Steering Group: The Business Research has been completed, and has identified a number of areas where we can potentially engage. This is being refined, and will be presented at the business breakfast in September. We are fortunate to have secured Sir Stephen Tindall and Michael Barnett, both strong advocates in this field, as key note speakers for this event.

Highlights

This has been a busy time for me, with many important and exciting events occurring in our community and around New Zealand. Attendance at the third reading of the Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Bill in Wellington was a great privilege. This is a settlement that will have a real effect on our area, and I look forward to contributing to the way forward as part of the Maunga Authority.

The commemoration service for the centenary of the New Zealand declaration of war on Germany at the Auckland War Memorial Museum (5 August) starts what will be four years of events and commemorative actions to mark 100 years since World War One.

The launch of Cook Island language week in Glen Innes (4 August) was a great event to be part of. This initiative of the Glen Innes Cook Island society and Libraries sees a whole week of activities occurring at the Glen Innes Library for the whole community.

Here I am joined in the photo with June Tangiia and Anu Taripo (Glen Innes Library staff), Liz Muliaga, Libraries Advisor, Pacific Services Development.

I will report more Local Government NZ Conference (July 20-22 in Nelson) in my next report, but a key highlight was a meeting of the newly formed under 40s elected members network. There is an increasing number of younger people getting involved in local government in New Zealand, and it was good to meet and engage with them.

The I Am Auckland Awards youth awards (25 July) were a great opportunity to recognise the amazing contribution that young people, and the organisations that work with them, do in our community. It was particulartly good to be able to share this event with members of our Youth Panel, and Ginah, the areas YAP member.

The Youth Advisory Panel’s inauguration was a great event to be part of. This regional advisory group is a diverse group of people who play a genuine role in supporting the decision making of council. This marks the hallway point of our local representative’s term. Ginah Vakaheketaha Nelisi has made an outstanding contribution to this body, and I am sure that this will only grow.

Chairperson	Simon Randall
Deputy Chairperson	Chris Makoare
Members	Josephine Bartley
	Brett Clark
	Bridget Graham, QSM
	Obed Unasa
	Alan Verrall

Authors	Mary Binney - Local Board Advisor - Maungakiekie-Tāmaki
Authorisers	Victoria Villaraza - Relationship Manager

Authors	Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board
Authorisers	Victoria Villaraza - Relationship Manager