Minutes of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

19 August 2014

1 Welcome

2 Apologies

Resolution number MT/2014/141

MOVED by Deputy Chairperson CL Makoare, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) accepts the apology from Chairperson SD Randall for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number MT/2014/142

MOVED by Deputy Chairperson CL Makoare, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a) confirms the ordinary minutes of its meeting, held on Tuesday, 15 July 2014, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

Secretarial note: Item 8.1 was withdrawn on request from the Penrose Business Association.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Secretarial note: Item 20: Manukau Harbour Forum, Work Programme and Proposed Budget and Item 21: Summary of Environmental Budgets for the 2013/2014 Financial Year, were taken before Item 12 at 6.05pm.

Secretarial note: Deputy Chairperson CL Makoare left the room at 6.36pm at the start of Item 12 and returned at 6.37pm.

Maungakiekie-Tāmaki Local Board Small Local Improvement Projects (SLIPs) Programme 2014/2015

Resolution number MT/2014/143

MOVED by Chairperson SD Randall, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Vandna Kirmani, SLIPs Project Portfolio Leader, for her attendance to speak to this item.

b) acknowledges receipt of the Maungakiekie-Tāmaki Local Board 2014/2015 SLIPs funding summary programme.

c) delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.

d) approves the Hochstetter Pond community project for commencement, allocates $14,906 SLIPs operational budget and reconfirms Chairperson SD Randall as spokesperson.

e) approves the Flat Rock Reserve community rehabilitation project for commencement, allocates $13,974 SLIPs operational budget and reconfirms board Member JR Bartley as spokesperson.

f) approves the Johnson Reserve community creek restoration project for commencement, allocates $19,598 SLIPs operational budget and reconfirms board Member JR Bartley as spokesperson.

g) approves the Manukau Foreshore East (Miami Parade) rehabilitation project for commencement, allocates $8,200 SLIPs operational budget and reconfirms Chairperson SD Randall as spokesperson.

h) approves the Bertrand Reserve ecological restoration project for commencement, allocates $22,299 SLIPs operational budget and reconfirms board Member AB Verrall as spokesperson.

i) approves the Finn Place Esplanade Reserve restoration project for commencement, allocates $23,500 SLIPs operational budget and reconfirms board Member AB Verrall as spokesperson.

j) approves the Jellicoe Park Norfolk Pine Christmas lights project, allocates $11,500 SLIPs operational budget and reconfirms Chairperson SD Randall as spokesperson.

k) allocates top-up funding for the Mt Wellington War Memorial Reserve concept design consultancy project of $12,000 SLIPs operational budget and reconfirms Deputy Chairperson CL Makoare as spokesperson.

l) approves the Maybury Reserve concept plan consultation and analysis of feedback project, allocates $10,000 SLIPs operational budget and reconfirms board Member JR Bartley as spokesperson.

m) approves the Rockfield Reserve community noticeboard installation project, allocates $4,500 SLIPs operational budget and appoints board Member BM Graham as spokesperson.

n) approves the conceptual design for Tin Tacks Reserve project, allocates $5,000 SLIPs operational budget and appoints board Member JB Clark as spokesperson.

o) approves the relocation of the Onehunga Train Station frames, allocates $700 SLIPs operational budget and appoints board Member JB Clark as spokesperson.

p) approves the Maybury Reserve / Eastview Reserve cultural impact assessment and heritage assessment reports, allocates $12,000 SLIPs operational budget and appoints Deputy Chairperson CL Makoare as spokesperson.

q) approves the Onehunga Bay Reserve Master Plan Implementation Stage 3 – Concept design for the playground, skatepark and fitness area, allocates $20,000 SLIPs operational budget and reconfirms Chairperson SD Randall as spokesperson.

r) approves the Panmure Basin Master Plan project commencement, allocates $28,000 SLIPs operational budget and appoints board Member JB Clark as spokesperson.

s) notes that upon approval of the above recommendations 1% of the available SLIPs capital expenditure and 61% of the available SLIPs operational expenditure would be allocated to projects.

CARRIED

Maungakiekie-Tāmaki Local Board Performance Report - July 2013 to June 2014

Resolution number MT/2014/144

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Sugenthy Thomson, Lead Financial Advisor, Pip Henderson, Community Library Manager; Susan Johns, Aquatic and Recreational Facilities Contract Manager; Steve Owens, Parks Advisor, Shamila Unka, Team Leader Sport and Recreation, Richard Butler, Community Development Manager and Rose Cosgrove BID Partnership Advisor, for their attendance to speak to this item.

b) receives the Performance Report for the period ending June 2014.

CARRIED

Secretarial note: Item 26: Annual Report 2013/2014 was taken before Item 14 at 7.05pm.

Committee of the Maungakiekie-Tāmaki Local Board to govern the Glen Innes Music and Arts Centre for Youth

Resolution number MT/2014/145

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Kathy O’Connor, Principal Policy Analyst and Sarp Egene, Arts and Culture Business Advisor, for their attendance to speak to this item.

b) endorses in principle the attached draft terms of reference for a committee of the Maungakiekie-Tāmaki Local Board to govern the Glen Innes Music and Arts Centre for Youth (Attachment A, page 89 of the Agenda).

c) approves council staff sending the attached draft terms of reference to Ngāi Tai ki Tāmaki, Ngāti Pāoa and Ngāti Whātua Ōrākei on 20 August and requesting them to inform council staff of the following by 22 September 2014:

i) agreed process for rotating the dedicated mana whenua seat between the interested iwi

ii) how other mana whenua will be included on the rotation if they wish to be in the future.

d) approves the mana whenua seat included in the attached draft terms of reference defaulting to one more local community seat, in the event that Ngāi Tai ki Tāmaki , Ngāti Pāoa and Ngāti Whātua Ōrākei declare a lack of interest in a dedicated seat or are unable to agree a process for rotating the dedicated mana whenua seat between the interested iwi by 22 September 2014.

e) notes that Council staff will communicate to Ngāi Tai ki Tāmaki , Ngāti Pāoa and Ngāti Whātua Ōrākei the implications of them not meeting the deadline of 22 September as part of their correspondence on 20 August, along with an invitation to a hui at Ruapotaka Marae to assist them with their decision making.

CARRIED

Glen Innes Music and Arts Centre for Youth - Recommended Increases to the Capital Works Budget

Resolution number MT/2014/146

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Alasdair Nelson, Senior Projects Manager, Sarp Egene, Arts and Culture Business Advisor and Hannah Scott, Manager Arts and Culture Programming, for their attendance to speak to this item.

b) approves increasing the capital works budget by $165k for the Glen Innes Music and Arts Centre for Youth from the funding received to fund the following:

i) Option 2 for internal signage as per Attachment B, page 163 of the report.

ii) Option 2 for external signage as per Attachment D, page 167 of the report.

iii) A hand carved entranceway made from panels of natural timber.

iv) A light internal sign visible from the road as per Attachment E, page 169 of the report.

v) Plaques to be installed to commemorate the opening.

c) requests staff investigate opportunities to work with mana whenua, Ruapotaka Marae and young people on the entranceway, and report back to the board’s December business meeting with an implementation plan for this.

d) notes that the balance of the additional funding from lotteries will be retained until the December 2014 business meeting.

e) requests staff report to the December 2014 business meeting with updated information on the sufficiency of the capital works contingency and furniture, fixtures and equipment (FF and E) budget, with a view to paying back the remainder of the underwrite secured from the Community Facilities Cluster (Onehunga) or the nearest amount possible.

CARRIED

Glen Innes Music and Arts Centre for Youth - Future enforcement of Ruapotaka Reserve parking area

Resolution number MT/2014/147

MOVED by Chairperson SD Randall, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Alasdair Nelson, Senior Projects Manager, Kathy O’Connor, Principal Policy Analyst and Steve Owens, Parks Advisor, for their attendance to speak to this item.

b) approves the parking plan illustrated in Attachment A page 175 of the Agenda, noting that this includes:

i) forty four P180 parking spaces.

ii) five accessible P180 parking spaces (including the relocation of one accessible parking space from outside of the Community Hall to a location closer to the library).

iii) four P15 short-stay parking spaces

iv) one P5 loading zone immediately adjacent to the foodbank

v) that the above restrictions are in place between 8am and 6pm, Monday to Saturday.

c) recommends to the Auckland Transport Traffic Control Committee to endorse the approved parking plan illustrated in Attachment A.

CARRIED

Secretarial note: Item 17: Mount Wellington War Memorial Sea Wall Renewal was withdrawn pending further information.

Maungakiekie-Tāmaki Local Event and Civic Event Fund 2014/2015

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Keith Williams, Event Facilitator, for his attendance to speak to this item.

b) agrees the following allocation for the 2014/2015 Local Event Fund:

EVENT NAME	DELIVERED BY	AMOUNT
Onehunga Christmas Lights	Auckland Council Event(contracted out)	$12,000
Glow in the Park	Maungarei Community Christian Trust	$12,000
Oranga Cultural Festival	Oranga Community Centre Society Inc.	$6,000
Jellicoe Park Festival	Auckland Council Event (contracted out)	$20,000
Matariki Light Trail	Te Rangi Huata/Glen Innes Business Association	$20,000
Youth Event TBC	Maungakiekie-Tāmaki Youth Panel	$10,000
Total		$80,000

c) agrees that as a condition of this funding the events detailed above are required to work collaboratively with Auckland Community Zero Waste Alliance (ACZWA) towards zero waste to landfill for the events.

d) agrees the following allocation for the 2014/2015 Local Civic Fund:

EVENT NAME	DELIVERED BY	AMOUNT
Onehunga Foreshore Project Official Opening	Auckland Council Events - Civic	$6,000
Glen Innes Music and Arts Centre (GIMAC)	Auckland Council Events - Civic	$4,000
ANZAC Grant	Mt Wellington-Panmure RSA	$1,500
ANZAC Grant	Onehunga and Districts RSA	$1,500
World War 1 event	Auckland Council Events - Civic	$1,000
Total		$14,000

Amendment to item 18

Resolution number MT/2014/148

MOVED by Member JR Bartley, seconded by Member OO Unasa:

a) agrees the following allocation for the 2014/2015 local event fund, except for the youth event and request that this be reallocated back to the Point England Kids Safety Day on the same conditions as last year of adding value to the event.

CARRIED

A division was called for, voting on which was as follows:

For

Member JR Bartley

Deputy Chairperson CL Makoare

Member OO Unasa

Member AB Verrall

Against

Member JB Clark

Member BM Graham

Chairperson SD Randall

Abstained

The division was declared carried by 4 votes to 3.

Resolution number MT/2014/149

MOVED by Member JR Bartley, seconded by Member OO Unasa:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Keith Williams, Event Facilitator, for his attendance to speak to this item.

b) agrees the following allocation for the 2014/2015 local event fund, except for the Youth Event and request that this be reallocated back to the Point England Kids Safety Day on the same conditions as last year of adding value to the event:

EVENT NAME	DELIVERED BY	AMOUNT
Onehunga Christmas Lights	Auckland Council Event(contracted out)	$12,000
Glow in the Park	Maungarei Community Christian Trust	$12,000
Oranga Cultural Festival	Oranga Community Centre Society Inc.	$6,000
Jellicoe Park Festival	Auckland Council Event (contracted out)	$20,000
Matariki Light Trail	Te Rangi Huata/Glen Innes Business Association	$20,000
Point England Kids Safety Day	Maungakiekie-Tāmaki Youth Panel	$10,000
Total		$80,000

d) agrees the following allocation for the 2014/2015 Local Civic Fund:

EVENT NAME	DELIVERED BY	AMOUNT
Onehunga Foreshore Project Official Opening	Auckland Council Events - Civic	$6,000
Glen Innes Music and Arts Centre (GIMAC)	Auckland Council Events - Civic	$4,000
ANZAC Grant	Mt Wellington-Panmure RSA	$1,500
ANZAC Grant	Onehunga and Districts RSA	$1,500
World War 1 event	Auckland Council Events - Civic	$1,000
Total		$14,000

CARRIED

Secretarial note: Pursuant to Standing Order 3.15.5, Chairperson SD Randall and Members JB Clark and BM Graham requested that their votes be recorded against the amendment.

Movies in Parks 2014/2015

Resolution number MT/2014/150

MOVED by Chairperson SD Randall, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) approves the hosting of a Movies in Parks event

b) approves the contribution of $6,250 SLIPs Operational budget for one event to be held at Jellicoe Park, Onehunga on Saturday 28 March 2015

c) delegates the chair, event portfolio holder or other local board member to work with council staff to tailor the Movies in the Parks scheduled event for the Maungakiekie-Tamaki community.

CARRIED

Motion to afford speaking rights

Resolution number MT/2014/151

MOVED by Deputy Chairperson CL Makoare, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a) affords member Jill Naysmith, Deputy Chair of the Franklin Local Board and the Chairperson of the Manukau Harbour Forum speaking rights for Item 20, Manukau Harbour Forum, Work Programme and Proposed Budget.

CARRIED

Secretarial note: Chairperson Randall arrived and chaired the meeting commencing 6.10pm.

Manukau Harbour Forum : Work Programme and Proposed Budget

Resolution number MT/2014/152

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a) thanks member Jill Naysmith, the Chairperson of the Manukau Harbour Forum and Nina Siers, Senior Local Board Advisor and Tessa Chilala, Senior Environmental Programmes Advisor, for their attendance to speak to this item.

b) supports the request from the Manukau Harbour Forum and agree to allocate for Year 1 the sum of $8,500 and notes that the requested budget for Year 2 and 3 is considered alongside the Local Board Agreement as part of the Long Term Plan.

CARRIED

21	Summary of Delivery of Environmental Budgets for the 2013/2014 Financial Year
	A document was tabled in support of this item. A copy of the tabled document will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number MT/2014/153 MOVED by Chairperson SD Randall, seconded by Member JR Bartley: That the Maungakiekie-Tāmaki Local Board: a) thanks Theresa Pearce, Relationship Advisor, for her attendance to speak to this item. b) receives the report. CARRIED
	Attachments a Memo, Arthur Street Community Day: Stream to the Sea Summary

Auckland Transport Quarterly Report

Resolution number MT/2014/154

MOVED by Chairperson SD Randall, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) receives the Auckland Transport Quarterly Report.

CARRIED

Auckland Transport Monthly Update Report – August 2014

Resolution number MT/2014/155

MOVED by Chairperson SD Randall, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) receives the Auckland Transport Monthly Update report for August 2014.

CARRIED

Rolling Stones 14 On Fire concert temporary alcohol control

Resolution number MT/2014/156

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the Mangakiekie-Tāmaki Local Board:

a) receives the report.

b) request that officers meet with the portfolio holders and member Clark.

CARRIED

Psychoactive substances – draft Local Approved Product Policy

Resolution number MT/2014/157

MOVED by Member BM Graham, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) provides the following feedback on the draft Local Approved Product Policy:

i) Prevention of sale in particular areas

1. That the local board strongly supports the prevention of sale of approved psychoactive substances in high deprivation areas as defined by the Ministry of Health’s Deprivation Index scores of 8,9 or 10 indicating areas that fall in the bottom 30% of deprivation scores. These communities are seen as vulnerable and associated with high levels of harm from previous sales of psychoactive substances.

2. That the local board strongly supports the prevention of sale of approved psychoactive substances in neighbourhood centres as defined by the Proposed Auckland Unitary Plan. It is important to avoiding normalising the sale of these products to local communities, particularly to people of school age. Neighbourhood centres are often close to schools, community facilities and public transport links, and are commonly frequented by students before and after school hours.

ii) Other matters

1. That the local board is concerned about the possibility of psychoactive substances being sold from premises in industrial areas, such as the industrial sections of Onehunga and Penrose, where there is generally a lack of passive surveillance and a risk of industrial workers being under the influence of these substances.

2. That the local board requests the signage bylaws provide clear and specific rules to minimise the advertising of premises selling approved products and the advertising of the products themselves.

CARRIED

Annual Report 2013/14

Resolution number MT/2014/158

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Sugenthy Thomson, Lead Financial Advisor, for her attendance to speak to this item.

b) notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2013/14

c) approves:

i) the message from the Chairperson, which provides the Local Board’s comments on local board matters in the 2014 annual report.

ii) the list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2013/14.

d) gives authority to the Chair and Deputy Chair to make typographical changes before submitting for final publication

CARRIED

LGNZ Infrastructure Management workshop

Resolution number MT/2014/159

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a) approves local board member Brett Clark’s attendance at the LGNZ Infrastructure Management Workshop in Hastings on 26 September 2014.

CARRIED

LGNZ Applied Governance Essentials for Local Government workshop

Resolution number MT/2014/160

MOVED by Chairperson SD Randall, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) approves Chairperson SD Randall to attend the Applied Governance Essentials for Local Government workshop in Auckland on 8 September 2014.

CARRIED

Record of Maungakiekie-Tāmaki Local Board Workshops July 2014

Resolution number MT/2014/161

MOVED by Chairperson SD Randall, seconded by Member JB Clark:

That the record of Maungakiekie-Tāmaki Local Board:

a) receives the workshops report for July 2014.

CARRIED

Board Members' Reports

Resolution number MT/2014/162

MOVED by Chairperson SD Randall, seconded by Member JR Bartley:

That the Maungakiekie-Tāmaki Local Board:

a) receives board Member BM Graham’s report.

CARRIED

Chair's Report to the Maungakiekie-Tamaki Local Board

Resolution number MT/2014/163

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a) receives the Chairperson’s report.

CARRIED

Governing Body Member's Update

Resolution number MT/2014/164

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Governing Body Member Denise Krum for her verbal report.

CARRIED

33 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Central Joint Funding Committee

Resolution number MT/2014/165

MOVED by Chairperson SD Randall, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) agrees to re-instate the Central Joint Funding Committee for 2014/2015 to administer the legacy funds as per the Terms of Reference.

b) endorses the draft Terms of Reference for the Central Joint Funding Committee

c) appoints Member BM Graham, and Member OO Unasa as alternate, to the Central Joint Funding Committee for 2014/2015 with appropriate delegated authority to bind the board on decisions relating to the legacy community funding schemes made by the Committee

d) notes that a region-wide community grants policy is being developed and will in time replace the current interim funding arrangements.

CARRIED

34 Procedural motion to exclude the public

Resolution number MT/2014/166

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Confidential - ONE Pearce Building lease renewal

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information concerning the current cost of the lease for ONE Pearce Street.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

8.25pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

8.30pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Confidential - ONE Pearce Building lease renewal

Resolution number MT/2014/167

MOVED by Chairperson SD Randall, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) agrees that the decision and report not be restated in the open minutes.

CARRIED

8.30pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Simon Randall (Presiding 6.10 - 8.30pm)
Deputy Chairperson	Chris Makoare (Presiding 6.00 - 6.10pm)
Members	Josephine Bartley
	Brett Clark
	Bridget Graham, QSM
	Obed Unasa
	Alan Verrall