Agenda of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

18 August 2014

Auckland Transport Quarterly Update to Local Boards

File No.: CP2014/17596

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months April – June 2014 and the planned activities anticipated to be undertaken in the three months July – September 2014.

Executive summary

2. Attachments include:

· A – Auckland Transport activities

· B – Travelwise Schools activities

· C – Decisions of the Traffic Control Committee

· D – Report against local board advocacy issues

· E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the Auckland Transport Quarterly Report.

Comments

Significant activities during the period under review

Key Agency Initiatives

SMART (South Western Multimodal Airport Rapid Transit) Project

3. Investigation into protecting a rail (rapid transit) corridor from Onehunga to the Auckland airport then connecting back to the main trunk line at Puhinui forming a rail loop.

4. As part of planning for the future public transport network, Auckland Transport has been in discussion with Auckland Airport about making provision for a potential rapid transit corridor in its master plan. Rail has been identified as the best long term public transport option for improving transport in Auckland’s airport and south western area. Auckland Airport has allowed for a rail corridor and station at the terminal as part of its latest master plan. There are no confirmed alignments for rapid transit links outside the airport property yet and further work is required to confirm this and the timing of any construction. The project is currently in the development phase and public consultation will be carried out when there is more certainty on feasible alignments and station locations.

East West Link

5. The primary objective of the project is to provide an improved freight connection between SH20/Onehunga and the Southdown (MetroPort) and adjoining SH1 inland port. It is expected that there will be growth of freight transport via this corridor. Safety, amenity and service upgrades will also be considered. At the moment, At is investigating what can be provided within the current road reserve; however, some land purchase may be required.

6. The project team has started the process for procurement of a professional services contract for the production of the Detailed Business Case in 2014/2015, subject to approval of funding. The contract will be led by the Transport Agency, as principal. Indicatively, the construction is scheduled to start by 2016/2017 with forecast completion by 2019/2020.

PT Development

City Rail Link

7. The CRL is a 3.5km double track underground electrified rail line running under Auckland City centre from Britomart Station to the Western Line near the existing Mt Eden Station. Britomart would become a through station and provide for 3 intermediate stations in the Aotea, Karangahape Road and Newton areas. Following AT confirmation of the designated route recommended by the Independent Planning Commission, appeals were received from 6 parties and the Project Team is currently working with those appellants to work through matters raised.

Distributed Stabling – Detailed Design

8. The project entails the development of out stabling facilities which support rail services throughout the region. These facilities are located in the South, CBD and West and comprise facilities for overnight stabling of trains and staff facilities. Installation of Transdev staff facilities at The Strand will be completed over the next 4 months.

Electrification Safety Works

9. This project will identify and address safety risks arising from the introduction of overhead electrified traction infrastructure to the Auckland rail network. The scope of work includes implementation of recommendations from a series of risk reviews into public trespass/climbability risk at stations, investigation into possible platform-train interface and trip hazard issues between new EMUs and existing platforms. Fencing additions have been completed. Anti-climb roller barriers are to be installed by the end of July.

Newmarket Crossing

10. Upgrade a level crossing in Newmarket that constrains train movements into/out of Newmarket Station and inhibits planned increases in timetable frequencies. The preferred option has now been selected as the Cowie Street Linkway to Laxon Terrace. Community group meetings commenced late February 2014, with the next meeting scheduled for early August 2014. The design tender has been awarded and concept design is underway.

Upgrade Downtown Ferry Terminals

11. The waiting area on pier 2 is now complete and handed over.

12. The design for the new Pier 4 Pontoon has been completed and scoping and initiation works are under development in coordination with the Harbour Edge Programme.

PT Operations

Highlights for the quarter (April-June 2014)

13. Total patronage achieved a record 72.4 million annual passenger trips to end June 2014, with a +5.6% growth.

14. Rail patronage achieved a record 11.4 million annual passenger trips to end June 2014, with a +13.9% growth.

15. The Northern Express rapid transit Northern Busway bus service achieved a record 2.4 million annual passenger trips to end June 2014, with a +6.5% growth.

16. Other bus services achieved a record 53.4 million annual passenger trips to end June 2014, with a +4.2% growth.

17. Ferry services for the year to end June 2014 carried 5.1 million annual passenger trips, with an annual growth of +3.1%.

18. An Auckland milestone was achieved on Monday 28 April at 05:46 from Onehunga with the first new electric train (EMU) operating a revenue service between Onehunga and Britomart.

19. Green Bay / Titirangi New Bus Network Review and public consultation has been completed and the new service will be implemented in August.

20. Wi-Fi on the PT network is now available at rail and busway stations and some ferry wharves.

21. AT HOP integrated ticketing rollout has been completed across all bus, rail and ferry services.

22. 50 AT HOP retailers are available across Auckland, with 10 Customer Service Centres.

23. The AT HOP Day Pass was implemented on 1st July 2014 and offers travel for $16 across two zones, A and B, or $22 across three zones, A, B and C across rail, bus and inner harbour ferries. The pass can be loaded on to an AT HOP card at AT Customer Service Centres, AT HOP ticket machines, ticket offices and AT HOP retailers. The paper-based Discovery Day Pass is to be withdrawn at the end July.

Future outlook

24. The business case for integrated fares under a 5 concentric ring zonal model, including product and pricing scenarios, is progressing through to final recommendation.

25. The bus Public Transport Operating Model (PTOM) new draft contract has been finalised and will be distributed to incumbent bus operators for feedback in July. The bus PTOM Procurement strategy has been completed and NZTA approval will be sought in August. The target is to tender the new South Auckland bus network in September, with a target go-live for services in the third quarter of 2015.

26. Work continues on developing the new PT journey planner. This will deliver a step-change in the customer experience through improved functionality, putting more power in the hands of the customer.

27. The revenue service progressive launch of new electric trains on to the Eastern Line is anticipated in August.

28. Planning is also underway for the delivery of the trial to equip Transdev Ticket Inspectors with personal CCTV cameras and the ability to issue Trespass Notices to those repeatedly travelling without a valid ticket.

Key Deliverables

29. Focus continues on the eight key strategic priorities on the rolling three-year business growth plan for Auckland public transport of:

· Integrated ticketing and fares

· Procurement and regulatory reform (PTOM – Public Transport Operating Model)

· Rail electrification

· Ferry improvements

· New connected Network

· On-time performance

· First and Final Leg

· Customer experience.

Road Design and Development

Glen Innes to Tamaki Drive Scheme Cycle Way

30. Provision of an off road cycle highway from Glen Innes Rail Station to Tamaki Drive.

31. This project is being delivered jointly with NZTA. Route options have been selected and the process of refining these (considering constructability issues) is underway.

Tamaki Drive Corridor upgrade

32. This project will consider Tamaki Drive from Quay Street through to St Heliers and will be looking at present and future land uses and how they impact on the function of the road, future traffic growth (improving traffic flows) and the provision of improved public transport. Initial assessment of Ngapipi Bridge and benchmarking of modal use is underway.

Quay Street - Seawall Seismic Upgrade

33. This project deals with the proposed upgrade to Quay Street to give effect to the aspirations of the City Centre Master Plan for the severance between sea and city to be minimised and to provide priority to pedestrians and cyclists over other travel modes. Further objectives are to improve the interface between the public transport facilities that are concentrated in the Lower Queen Street area. The project also deals with associated enabling works that include the seismic upgrade of the Quay Street seawall.

34. Two primary solution methodologies have been identified and reviewed. The procurement strategy is being prepared and this will assess Early Contractor Involvement and Design & Construct with a recommendation for a preferred option for AT Board approval.

Waterview Cycle Way connection

35. The Waterview Walking and Cycling project is required as a condition of the decision of the Waterview Connection SH20-16 Motorway Board of Inquiry decision to mitigate adverse social effects resulting from the loss of open space and reserves. The condition requires the provision of the shared path between and including the proposed Alford Street Bridge and the proposed Soljak Place Bridge, a length of approximately 3.4km. The new facility will provide a missing link in the existing Auckland Regional Cycle Network. AT is required to prepare a design sufficient to submit as part of the Notice of Requirement and Resource Consent documentation and obtain the necessary land owner and statutory approvals for the shared path. The land purchase process will be managed by AT. The preferred route option has been identified, although some negotiations are still underway with some landowners. Public consultation is planned for 23 and 24 July.

Community Transport

School Transport Programme and Road Safety Education

36. The number of schools signed onto the Travelwise Programme has now reached 401.

37. The Mayoral Travelwise celebration and the Walking School Bus Megastar event were undertaken in June to congratulate the schools and volunteers for their hard work and results achieved.

38. Key activities that were undertaken with the schools included Road Safety Week activities, Safety at the School Gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

39. Walking School Buses now number 387 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

40. Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

41. The following regional road safety education campaigns are being delivered over the coming six months:

· Local speed campaign – focused at all road users

· Sober Driver campaign – focused at Sports Clubs and bars

· Cycle safety- winter campaign focused on be bright be seen

· Back to school speed campaign - focused on targeting drivers speed around schools

Travel Planning and Cycle and Walking

42. Commute travel planning packages and personal journey plans are being delivered across the region targeting business, communities, business associations and tertiary institutions.

43. The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City route.

Road Corridor Access

Corridor Access Request Applications

44. 1,207 CAR applications were approved in June, with 82% processed within 5 working days and 94% processed within 15 working days of lodgement.

45. In the last 3 months to the end of June 2014 there have been 3,801 CAR applications approved to carry out work on the road network.

Ultra-Fast Broadband Rollout

46. The Year 3 (2013/2014) build has now been completed and the cabinets passed to Crown Fibre Holdings. There is still some outstanding reinstatement work associated with the Year 3 build which will be completed over the next few months.

47. The Year 4 (2014/1205) build has commenced with CAR applications approved for 64 of the Year 4 cabinet areas with 28 of these already under construction.

48. The Year 4 build comprises 451 cabinet areas of which at least 25% will have some overhead deployment utilising existing power poles.

Watercare Hunua 4 Bulk Watermain

49. Watercare currently has three crews working at Tidal Road, Pah Road and Mountain Road in Mangere Bridge. A fourth crew will be commencing work shortly in Victoria Street in Onehunga between Neilson Street and Church Street.

50. The work on Tidal Road will be finishing shortly and will then progress into Massey Road where it will proceed westwards until it reaches George Bolt Memorial Drive. The work on Massey Road will require road closures and will be restricted to mid-block with full reinstatement required before a move to the next block. There has been extensive consultation with PT, the Heavy Haulage Association and other key stakeholders to lessen the impact of these closures.

Overweight Permits

51. 179 overweight permit applications were approved in June 2014. Of these, 168 (94%) were processed within the target timeframes of 3 days for single trip, multi travel and continuous renewal permits and 5 working days for continuous and area permits.

52. In the last 3 months to the end of June there have been 532 overweight permit applications approved for travel on the AT road network.

Road Corridor Maintenance

North

53. The remaining pavement renewal projects on Okura River Road and Ngarahana Road have been completed.

54. The first section of the seal extension project on Matakana Valley Road has been completed.

55. The remediation work on the Victoria Road retaining wall is now complete.

56. Bridge renewal work has been completed on Hiki Culvert, Remiger Bridge, Rangitopuni Bridge and Rosemount Bridge.

57. The three new road maintenance contracts for the northern area commenced on 1 July 2014. The respective contractors are Downer New Zealand (Rural North), Fulton Hogan Limited (Urban East) and Transfield Services Limited (Urban West).

Central

58. The clean-up work on Great Barrier Island following the storm on 10 June 2014 will continue through the winter months as further loose material is washed down onto roads. At this stage it is estimated that the total cost of the remedial work will be in excess of $6 million.

59. The pavement renewal projects on Carlton Gore Road, Aranui Road and Elstree Avenue were completed in June.

60. 35.7 km of AC resurfacing and 33.3 km of chipsealing were completed this year.

West

61. 15.1 km of AC resurfacing and 38.6 km of chipsealing were completed this year. Projects were added to the programme in the last quarter.

62. 6.0 km of pavement renewals were completed with projects completed on Great North Road, Portage Road, Margan Avenue, Kinross Street, Birdwood Road, Henderson Valley Road, Nikau Street, View Road, Kervil Avenue, Rimu Street (2), West Coast Road and at the Great North Road/Titirangi Road intersection.

63. Retaining walls have been constructed at a number of sites including Titirangi Road, Titirangi Beach Road (3), Candia Road, Laingholm Drive, Crows Road, Sunnyvale Road, South Titirangi Road and Bethells Road.

64. Physical work has commenced on the major slip repair at 597 South Titirangi Road. It is expected that work will be finished by early September.

65. 17.6 km of footpaths were either resurfaced or replaced this financial year.

South

66. The remaining pavement renewal project on Waiuku Road has been completed.

67. The investigation and design for the pavement renewal projects in the 2014/15 programme are underway so as to enable an early start to construction in the upcoming summer months.

68. There has been 24.7 km of AC resurfacing and 170.1 km of chipsealing completed this year. The AC resurfacing programme was increased in length from 21.5 km to 24.7 km in the last quarter.

69. 36.8 km of footpaths were either resurfaced or replaced this year.

70. 17.7 km of pavement renewals were completed this year with projects completed on Te Irirangi Drive (2 sections), Great South Road (5 sections), Ti Rakau Drive (2 sections), Prince Regent Drive, Cook Street (Howick), Princes Street (Otahuhu), Massey Road, Carruth Rd (Papatoetoe), Great South Road (4 sections), Mahia Road, Roscommon Road, Hill Road, Sheehan Avenue, Hunua Road (2 sections), Whitford-Maraetai Road, Takinini-Clevedon Road, Ponga Road, Ararimu Road, Pukeoware Road, Costello Road, Edinburgh Street/Massey Avenue roundabout (Pukekohe), King Street/West Street roundabout (Pukekohe), East Street (Pukekohe), Queen Street (Pukekohe), Sommerville Road, Rogers Road, Ostrich Farm Road, Stan Wright Road and Waiuku Road.

Streetlights

71. New street lights are being installed in conjunction with the undergrounding of overhead power lines at the Mt Smart Road/Mays Road intersection and on Bassett Road in Remuera.

72. There has been 4,237 luminaires and 696 street light poles replaced this year

Road Corridor Operations

Route Optimisation: Investigation and analysis

73. The planned route optimisation for 2013/2014 has been completed including the Central City routes.

74. Changes to the operation of the Traffic Signals have been made to improve performance on the following routes:

Quay St	Lower Hobson St	Solent St
Customs St	Lower Hobson St	The Strand
The Strand	Quay St	Alten Rd
Wellesley St	Hobson	Grafton Rd
Albert St	Quay St	Wellesley
Queen St	Quay St	Newton Rd
Wellington/Union	Karangahape Rd	Franklin Rd
Mayoral Dr/Cook St	Wellesley St W	Wellseley St E
Nelson St	SH1	Fanshawe St
Hobson St	Quay St	SH1
Karangahape Rd	Ponsonby Rd	Grafton Rd
Symonds St	Mt Eden	Customs
Grafton Road	Khyber Pass	Symonds St
Victoria St	Hobson St	Stanley St
Fanshawe St	Hobson St	Beaumont St
Higbrook Dr	SH1	Te Irirangi Dr
Jervois Rd	Wharf St	Beaumont St
Ponsonby Rd	Khyber Pass	College Hill Rd
Rosebank Rd	Great North Rd	Patiki Rd
Neilson St	SH20	Church St

75. The effect of these changes is being monitored and there has already been positive feedback. Reports are being completed to summarise the work, analysis and results.

76. Physical Works Programme (other routes across the region:

· 24 projects are at the scheme design stage

· 4 projects are at the detailed design stage

· 8 construction projects are in progress.

Network Safety & Operations Improvement Programme

Safety Around Schools Programme (part of the region wide School Travel Planning process)

77. The 2013/2014 Safety engineering programme of $8,482,695 delivered 86 projects across 25 schools including:

· 15 projects completed in the Central area

· 50 projects completed in the South area

· 5 projects completed in the North area

· 16 projects completed in the West area

· 2014/15 Safety engineering programme developed for 20 schools.

Minor Safety Improvements Programme

78. 98% of the 2013/2014 Minor Safety Improvements Programme has been completed with 2% still in construction or procurement.

Regional Safety Programme

79. 75% of the 2013/2014 Regional Safety Programme is completed with 25% of projects still in construction for completion in 2014/2015

Urban Kiwi RAP and Red Light Camera Programmes

Urban Risk Mapping

80. The Urban KiwiRAP star-rating contract awarded in late June. The contractor is anticipating start up in August pending work visa approval. A procurement plan is being prepared to engage a Project Manager.

Red Light Cameras

81. Roll out of five additional Auckland RLC sites is planned. Site selection review by key stakeholders is taking place in July with procurement processes underway for installation of sites using existing technology. No further sites are being considered until finalisation of new technology by NZ Police later this year.

Parking and Enforcement

Fanshawe Street Bus Lane

82. Enforcement of the new bus lane on Fanshawe Street was implemented. The warnings period was extended to four weeks due to the high volumes of traffic. A week’s stand-down followed before live enforcement commenced. To date there has been very good compliance, with 130 infringements being issued since live launch on 4 June. This represents an average of just 14 enforcements per day across all enforcement zones on Fanshawe Street. This can be compared to Onewa Rd which has been live for several years and where there are 20 enforcements per day on average.

Kingsland Paid Parking Zone

83. Consultation was carried out in December 2013 on changes to the parking in the Kingsland town centre. The purpose of the changes was to improve the parking availability and give customers flexibility on their length of stay. Currently there are mostly 60 minute time restrictions in Kingsland and parking is near capacity during the middle of the day, evenings and weekends. The project proposes using pay and display parking with no time limits, a 10 minute grace period and demand responsive pricing. Prices will be set to achieve a target occupancy range of 70-90% at peak times. There was over 50% support for the proposal and the Kingsland Business Association supports the proposal. The parking changes will go live on 14 July and there will be advisory signs in Kingsland for two weeks prior.

Newmarket Paid Parking Zone

84. Consultation was carried out in December 2013 on changes to the parking in the Newmarket. The purpose of the changes was to improve the parking availability and give customers flexibility on their length of stay. Currently there is a wide range of parking restrictions in Newmarket which create confusion for customers. Parking is near capacity on certain streets which creates increased levels of congestion as cars circle to find parking. The project proposes using pay and display parking with no time limits, a 10 minute grace period and demand responsive pricing. Prices will be set to achieve a target occupancy range of 70-90% at peak times. Most streets in Newmarket already have pay and display; however, some streets will be converted from time restrictions to pay and display. There was over 50% support for the proposal and the Newmarket Business Association supports the proposal. The parking changes will go live in early August.

Auckland Parking Discussion Document

85. The parking discussion document was released in May 2014. The document provides commentary on key parking challenges and invites the public to send feedback and ideas on how we manage parking into the future. We’ve made suggestions on how AT might approach various parking challenges and asked the public what they think on themes such as removal of parking on arterial roads, management of parking within the city centre and other town centres, and extension of park and rides. The document has attracted a lot of media attention and over 350 submissions have been received so far. Consultation closes on 31 July 2014.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the fourth quarter (2013/14) ending 30 June 2014 and forward works programme for the first quarter (2014/15) ending 30 September 2014	19
b View	Travelwise Schools activities broken down by Local Board	41
c View	Traffic Control Committee Decisions	43
d View	Local Board Advocacy Report	45
e View	Local Board Transport Capital Fund Report	47

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

18 August 2014

Annual Report 2013/14

File No.: CP2014/16324

Purpose

1. This report compares the actual activities and actual performance with the intended activities and the intended level of service as set out in the Otara-Papatoetoe Local Board Agreement for 2013/14. The information is prepared as part of the Otara-Papatoetoe Local Board’s accountability to the community for the decisions made throughout the year.

Executive summary

2. The Local Board is required to monitor and report on the implementation of the Local Board Agreement for 2013/14. The requirements for monitoring and reporting are set out in the Local government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service and for these comments to be included in the Auckland Council Annual Report.

3. The attached report is proposed for approval from the Otara-Papatoetoe Local Board.

4. The Auckland Council Annual Report will be audited and then reported to the Governing Body for adoption on 25 September 2014.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2013/14

b) Approves:

I. The message from the Chairperson, which provides the Local Boards comments on local board matters in the 2014 annual report

II. The list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2013/14

c) Gives authority to the Chair and Deputy to make typographical changes before submitting for final publication

Discussion

5. The Local Board is required to monitor and report on the implementation of its local board agreement for 2013/14. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23 Monitoring and reporting

(1) Each local Board must monitor the implementation of the local board agreement for its local board area.

(2) Each annual report of the Auckland Council must include, in rep[sect of local activities for each local board area, an audited statement that –

i) Compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii) Specifies whether any intended changes to the level of service have been achieved; and

iii) Gives reasons for any significant variation between the level of service achieved and the intended level of service.

6. Each local board must comment on the matters included in the annual report under s subsection (2) in respect of its local board area and the Council must include those comments in the annual report.

7. This report focusses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion into the Annual Report 2013/14. The draft report contains the following sections:

· message from the Chair

· key achievements

· financial results

· performance measures.

8. Local board comments on local board matters in the annual report will be included in the annual report as part of the message from the Chair.

9. The next steps for the Annual Report are:

· Audit during August 2014

· Report to the Finance and Performance Committee in September

· Report to the Governing Body for adoption on 18^th September

· Full New Zealand Stock Exchange disclosure on 26^th September

· Publication on 24 October

· Copies of the annual Report will be provided to the local board office.

Consideration

Local board views and implications

10. Local Board comments of local board matters are included in the annual report as part of the message from the Chair.

Maori impact statement

11. The annual report provides information on how the Auckland Council has progressed its agreed priorities in the annual plan over a 12 month period. This includes engagement with Maori, as well as projects that benefit various population groups, including Maoris.

Attachments

No.	Title	Page
a View	The 2014 Annual report will circulated under seperate cover	135

Signatories

Authors

Christine Watson - Manager Financial Advisory Services - Local Boards

Authorisers

Kevin Ramsay - Manager Finance, Auckland CFO

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

18 August 2014

Movies in Parks 2014/2015

File No.: CP2014/15273

Purpose

1. The purpose of this report is to advise the Otara-Papatoetoe Local Board of the Movies in Parks programme planned for the 2014-2015 year and to seek approval from the local board to part-fund a movie in the Otara-Papatoetoe area.

Executive summary

2. Movies in Parks are a series of free open air film screenings. The events have been popular, well attended and generate very high satisfaction rates amongst attendees.

3. The Event Delivery team is planning the 2014-2015 programme, and seeks approval from the Otara-Papatoetoe Local Board to host an event in their area.

4. Funding for the Movies in Parks programme is from three sources: the governing body, the local board, and commercial sponsors/partners. The first event is offered at a subsidized rate and each additional event will be offered at full operational cost. The marketing costs will be covered by the governing body.

5. The local board’s financial contribution to the Movies in Parks programme is $6,250 for one event and $8,500 for each additional event.

Recommendation/s

That the Ōtara-Papatoetoe Local Board approves

a) the hosting of one Movies in Parks event

b) the contribution of $6,250 for one event to be held on Friday 4 April 2015

c) delegation to the chair, event portfolio holder or other local board member to work with council staff to tailor the above scheduled event for the Otara-Papatoetoe Local Board community.

Comments

6. The outcome of the Annual Plan 2012-2013 reprioritisation process resulted in a $152,000 reduction in the regional events budget and the Movies in Parks programme being removed.

7. The Culture, Arts and Events (CAE) Forum requested that staff report in detail on the 2012-2013 Movies in the Parks programme and identify possible options and alternatives for delivery for a 2013-2014 Movies in Park programme.

8. After consulting with local boards, the wider Auckland community and other interested parties, staff confirmed there was a strong desire to bring back an enhanced Movies in Parks programme for the 2013-2014 season.

9. Events staff then worked with 16 local boards to deliver a successful Movies in Parks programme of 19 events across Auckland.

10. Movies in Parks are popular events, and are well supported by our communities. Key facts and figures for 2013-2014 programme are:

· 19 local events took place

· overall attendance was 30,600, with an average attendance of 1,610 per event

· overall satisfaction with Movies in Parks was high, with 93 per cent stating that they were satisfied with the event overall. This score is above the target for events of 85 per cent (Colmar Brunton survey 2013-2014 Movies in Parks)

11. Funding for the programme will come from three sources: the governing body, the local boards, and commercial sponsors/partners.

12. A total of $50,000 has been allocated from the Regional Events budget and discussions are currently being held with a commercial sponsor/partner.

13. Local boards are now being asked to consider and approve their involvement in the 2014-2015 programme. The total cost to the Otara-Papatoetoe Local Board to host a movie is $6,250.

14. Council staff will work with the chair, delegated local board members and events portfolio holders to tailor the event to increase community engagement.

15. A successful marketing campaign was delivered in 2013-14 resulting in a 50% increase in website visits and a 67 percent increase in attendance figures. Local boards were attributed on all local marketing including suburban press ads, billboards, local posters and onsite at events.

16. A programme has been drafted for the 2014-2015 Movies in Parks series, taking into consideration

· availability, location, accessibility, current infrastructure, vehicles access, parking and access to public transport at each venue

· feedback from previous movie events successfully held in your community with the view to increase attendance on already established events.

· feedback received from the local board via either the event delivery or event facilitation team

17. The following event for the Otara-Papatoetoe Local Board has been scheduled into the draft programme.

Event	Day	Date	Venue
Movies in Parks	Friday	4 April 2015	to be confirmed

Consideration

Local board views and implications

18. The Otara-Papatoetoe Local Board have not participated in the Movies in Parks programme and this report is provide information regarding costs, and give them the opportunity to host an event in the 2014-15 programme.

Maori impact statement

19. The 2014-2015 Movies in Parks programme is designed to benefit the local community as a whole, including Maori.

Implementation

20. Following agreement from the Local Board to host a movie, discussions around tailoring the event, need be finalised by 30 August 2014 to enable marketing deadlines to be met and ensure a successful campaign is delivered.

Attachments

There are no attachments for this report.

Signatories

Authors

Eleanor Cooley, Event Organiser

Authorisers

Kevin Marriott - Acting Manager, Community Development Arts and Culture

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

18 August 2014

Ōtara-Papatoetoe Local Board: 2014/2015 Round One Community Funding - Application for School Holiday Programme Funding

File No.: CP2014/16864

Purpose

1. To present a summary of applications received in Round One of the 2014/2015 School Holiday Programme Fund for the Ōtara-Papatoetoe Local Board. The local board is requested to either fund, partially fund or decline the application.

Executive summary

2. Applications for Round One of the 2014/2015 community group funding schemes opened on 1 June 2014 and closed on 15 July 2014. Two funding rounds are planned for this financial year for the local board discretionary community fund and the legacy community funding schemes within the southern local board areas. Round Two opens on 1 February and closes on 15 March 2015. The majority of applications will be considered by the southern local boards at their October 2014 and June 2015 business meetings.

3. For providers of school holiday programmes, this effectively means that the above closing dates do not align with the September-October 2014 and April-May 2015 school holiday breaks.

4. For this reason, applicants who have school holiday programmes planned for some or all of these periods were invited to submit their applications by 15 July 2014. This enables these applications to be reported to the relevant local boards for consideration prior to the applicants’ programmes commencing. The majority of applicants have applied for full year’s funding.

5. One provider of school holiday programmes has applied for a grant from this fund. The total value of their request is $4,400. The maximum grant available under the scheme is $10 per day, per child, to a maximum of $100 per day. The Ōtara-Papatoetoe Local Board has $8,724 available in the 2014/2015 School Holiday Programme Fund budget to distribute.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Agree to either fund, partially fund or decline the following application for Round One of the 2014/2015 School Holiday Programme Fund:

Applicant	Project	Amount
Papatoetoe Gymnastic Club (Inc.)	towards the cost to provide four school holiday programmes for between 15 and 25 children for 44 days between 29 September 2014 and 17 July 2015	$4,400

Comments

6. One application has been received for school holiday programmes in the Ōtara-Papatoetoe Local Board area between 29 September 2014 and 17 July 2015. The table below details the community group’s application history since 1 July 2011:

Year	Project	Amount Granted	Local Board	Project Status	Fund Type
2011/12	the cost of the October 2011 school holiday programme for up to 20 students aged from five to 14 years old	$800	Ōtara-Papatoetoe	Accounted For	School Holiday Programme
2011/12	a 10-day school holiday programme for up to 20 students from 9-20 January 2012 at The Depot, Papatoetoe	$775	Ōtara-Papatoetoe	Accounted For	School Holiday Programme
2011/12	the purchase of two small, soft, play-wedges for use by children	$600	Ōtara-Papatoetoe	Accounted For	Local Board Discretionary Community
2011/12	school holiday programme for 25 children aged between five and 14 years, to be held from 2 to 13 July 2012	$1,000	Ōtara-Papatoetoe	Accounted For	School Holiday Programme
2012/13	two school holiday programmes for 25 students aged five to 12 years to be held at 91 Cambridge Terrace, Papatoetoe	$2,000	Ōtara-Papatoetoe	Accounted For	School Holiday Programme
2012/13	two school holiday programmes for 20 students aged five to 14 years to be held at 91 Cambridge Terrace, Papatoetoe from 22 April to 3 May and 15 to 26 July 2013	$1,900	Ōtara-Papatoetoe	Accounted For	School Holiday Programme
2013/14	four school holiday programmes for 25 students aged five to 12 years to be held at the 91 Cambridge Terrace, Papatoetoe between 30 September 2013 and 18 July	$4,400	Ōtara-Papatoetoe	Funded (report due 31/08/2014)	School Holiday Programme

Consideration

Local board views and implications

7. Local boards are responsible for the decision-making and allocation of funding. The Ōtara-Papatoetoe Local Board has identified key priorities for the local area in the local board plan, some of which could be achieved through the funding of school holiday programmes. Due to the timing of the funding round and the school holidays, these applications have not been work-shopped with the Ōtara-Papatoetoe Local Board.

Maori impact statement

8. Community funding will benefit Maori along with other community members in the Ōtara-Papatoetoe Local Board area.

Implementation

9. Once a decision has been made, staff will confirm in writing, the decision of the board.

Attachments

There are no attachments for this report.

Signatories

Authors

Jenny Young - Community Funding Co-ordinator South

Authorisers

Kevin Marriott - Acting Manager, Community Development Arts and Culture

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

18 August 2014

Otara-Papatoetoe Local Event Support Fund - Round 1 2014/2015

File No.: CP2014/17122

Purpose

1. To present a summary of applications received in round one of the local event support fund for 2014/2015 for the Ōtara-Papatoetoe Local Board. The Ōtara-Papatoetoe Local Board is requested to either fund, partially fund or decline the applications.

Executive summary

2. A local events support fund of $246,825 is available to the Ōtara-Papatoetoe Local Board for distribution over two funding rounds in the 2014/2015 financial year.

3. The Ōtara-Papatoetoe Local Board allocated $158,687 to events when the CDAC work programme was adopted on 16 June 2014 (OP/2014/89).

4. A balance of $88,138 remains available to Ōtara-Papatoetoe Local Board for distribution within round one.

5. Thirty-three applications totalling $196,182 have been received for round one. Summary coversheets of these applications are provided in Attachment A.

6. A workshop was held with the Ōtara-Papatoetoe Local Board on 11 July 2014 to discuss the applications for round one. Indicative levels of funding were proposed, to be formally agreed via this report.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Agree to either fund, partially fund or decline the applications for round one 2014/2015 Local Event Support Fund as follows:

Applicant

Event

Venue

Date

Amount
Requested

Counties Manukau Sports Foundation

2014 Counties Manukau Sporting Excellence Awards

Vodafone Events Centre, Manukau

27 November 2014

$3,000

Age Concern Counties Manukau Inc.

Age Concern Counties Manukau 20th Birthday Celebration

Papatoetoe Sports Centre

16 October

2014

$6,000

Auckland Highland Games Association Incorporated

Auckland Highland Games

Three Kings Domain, Auckland

22 November 2014

$3,500

Hunters Corner Town Centre Society Incorporated

Buskoff 2014

Hunters Corner

9 October

2014

$6,000

Manukau Seniors Association (Incorporated)

Celebrating Deepavali and Christmas.

Acacia Court

5 November

2014

$1,800

Otara Business Association

Christmas in Otara

Otara Town Centre

20 December 2014

$3,500

Manukau Hope Trust

Christmas in the Car park

Otara Car park

21 December 2014

$5,000

Otara Business Association

Easter

Otara Town Centre

3 April

2015

$3,000

NZ Women Ltd

Elvis in the Gardens

Auckland Botanic Gardens

1 March

2015

$2,000

New Zealand Police - Counties Manukau District

Everyday Heroes

Hayman Park, Manukau

21 February

2015

$12,100

Hope ‘n’ Help charitable trust

Fashion Show with Passion

Papatoetoe Town Hall (TBC)

25 October

2014

$6,149.35

Otara Network Action Committee Charitable Trust (ONAC)

For Otara By Otara (FOBO)

Otara Town Centre

22 November 2014

$12,000 (Line Item $12,705 OP/2014/89)

Grounded: A Festival of Sustainable Arts

MIT

10 October

2015

$5,000

Manukau City Baptist Church

Manukau City Baptist Church LIGHT PARTY

Lambie Drive, Manukau

31 October

2014

$1,350

Otara Business Association

Music Month

Otara Town Centre

1 May

2015

$5,000

Papatoetoe Central Main Street Society Inc

Old Papatoetoe Vintage Market

Papatoetoe Town Hall

11 October

2014

$5,000

Te Whanau Otaki Awa

Otaki Te Awa Clean Up

Otaki Te Awa Middlemore Crescent Drive

4 October 2014

$2,000

Hindi heritage Research Foundation(NZ)

Papatoetoe Deepavali Festival of Lights 2014

Papatoetoe Town Hall

10 October

2014

$7,000

Auckland Indian Retailers Association Incorporated

Papatoetoe Diwali Celebration

Charles Street Papatoetoe

4 October

2014

$15,000

(Line Item $15,000 OP/2014/89)

Rotary Club of Papatoetoe West Inc.

Papatoetoe Family Festival

Alan Brewster Centre, Papatoetoe

11 October

2014

$10,274.34

(Line Item $2,500 OP/2014/89)

Radio Tarana (NZ) Limited

Papatoetoe Festival of Lights

Charles Street Papatoetoe

4 October

2014

$15,000

Papatoetoe Garden & Floral Art Society Inc

Papatoetoe Garden Competition / Papatoetoe Garden & Floral Art Society 83rd Annual Rose & Floral Art Open Show

Papatoetoe

1 October

2014

$2,500 (Line Item $2,500 OP/2014/89)

Papatoetoe Chess Club

Papatoetoe Rapid Open Chess Tournament

St Johns Community Centre

6 December

2014

$900

Papatoetoe Santa Parade Society

Papatoetoe Santa Parade

Papatoetoe

26 November 2014

$24,109

(Line Item $24,351

OP/2014/89)

The Auckland Sikh Society Inc.

Sharing N' Caring

Kolmar Road, Papatoetoe

6 November

2014

$2,500

FAFSWAG

The FAFSWAG BALL

Te Puke O Tara Community Centre

22 November 2014

$4,000

Papatoetoe Central Mainstreet Soc Inc

Vintage Railway exhibition

Papatoetoe Town Hall

6 October

2014

$5,000

PHAB Association (Auckland) Incorporated

"We Are"

Papatoetoe Town Hall

11 October

2014

$6,000

Gate Enterprise Auckland South Trust

Whanau in the Park

Gate Enterprise Auckland South Trust

13 December 2014

$4,000

Safer Aotearoa Family Violence Prevention Network

White Ribbon Event

Vodafone Centre and Manukau Square

23 November 2014

$10,000

(Line Item $2,100 OP/2014/89)

Manukau Hope Trust

White Sunday Promotion

Otara Business Association

21 December 2014

$3,000

Punjabi Cultural Association

Women wellness and traditional games

TBC

4 October

2014

$3,000

XLR8 Junior Touch

XLR8 Youth Touch Tournament

Manukau Sports Bowl

6 December

2014

$1,500

TOTAL

$196,182

Comments

7. A local events support fund of $246,825 is available to the Ōtara-Papatoetoe Local Board for distribution over two funding rounds in the 2014/2015 financial year.

8. The Ōtara-Papatoetoe Local Board agreed to support the following events, via the adoption of the Community Development Arts & Culture 2014/2015 Work Programme, presented on 16 June (OP/2014/89):

Dawson Road Lights (Ferguson Oaks, Sports Day and Christmas Tree)	$7,411
FOBO	$12,705
Otara & Papatoetoe Senior Christmas Function	$7,070
Papatoetoe Family Fun Day	$2,500
Papatoetoe Garden & Competition	$2,500
White Ribbon	$2,100
Papatoetoe Sports Awards	$3,800
Papatoetoe Carols by Candlelight	$2,000
Papatoetoe Diwali – Papatoetoe Festival of Lights	$15,000
Papatoetoe Santa Parade	$24,351
Kiwiana Papatoetoe Junior Sports Awards	$750
Otara Christmas Parade	$17,000
Race Relations Day, Manukau	$1,500
Youth Advisory Group	$10,000
Youth Awards	$5,000
SpringFest	$3,000
Otara After Dark	- $3,500
Proudly Otara	$3,500
Dawson Road Christmas Tree Lighting	$15,000
Papatoetoe RSA Christmas Tree Lighting	$15,000
Burnside Park Papatoetoe Christmas Tree Lighting	$5,000
Total	$158,687

9. The local events support fund has two funding rounds, which close at specified times during the 2014/2015 financial year, as follows:

Round	Applications Close	Assessment	Decision Making
1	31 May 2014	June 2014	July/August 2014
2	31 October 2014	November 2014	December 2014/February 2015

10. Round one of the 2014/15 local event support fund received 33 applications totalling $196,182. Summary coversheets of these applications are provided in Attachment A.

11. A balance of $88,138 remains available to Ōtara-Papatoetoe Local Board for distribution within round one.

12. Local event support funding criteria guidelines for 2014/2015 have been established to assist applicants in understanding the focus of this fund and to guide decision-making. The applications have been assessed in accordance with the local event support fund guidelines.

13. The Ōtara-Papatoetoe Local Board has the opportunity to refer applications to another fund or to allocate funding from within its local event fund.

Consideration

Local board views and implications

14. Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Ōtara-Papatoetoe Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

15. The Ōtara-Papatoetoe Local Board seeks to have a vibrant, prosperous, safe and sustainable community that has clean air, clean water and improved natural environments, with access to quality transport, housing employment and infrastructure to support people’s needs. They will promote healthy recreation leisure, and arts and embrace diversity, while recognising and celebrating history culture, and character of their area and the achievements of its citizens.

16. A local board workshop was held on 11 July 2014 to consider the applications to the local event support fund round one. This report reflects the views of local board members expressed at the workshop.

Maori impact statement

17. This fund does not specifically target Maori groups. However Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

18. The decisions sought within this report fall within the local board delegations.

19. The decisions sought do not invoke the Auckland Council Significance Policy.

Implementation

20. Once the Ōtara-Papatoetoe Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

Attachments

No.	Title	Page
a View	Attachment A Otara-Papatoetoe Local Event Support Fund Applications (Under Separate Cover)

Signatories

Authors

Sharon McGinity - Team Leader, Event Facilitation South

Authorisers

Kevin Marriott - Acting Manager, Community Development Arts and Culture

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

18 August 2014

Local and Sports Parks Capital/Renewal Programme and Operational Budget 2015

File No.: CP2014/16399

Purpose

1. The purpose of this report is to present the recommended Local and Sports Parks (LSP) Capital/Renewal Works Programme and Operational Budget 2014/2015 for approval and endorsement by the Otara-Papatoetoe Local Board (OPLB).

Executive summary

2. At the OPLB workshop of 28 May 2014 LSP 2014/2015 capital and renewal work programme and at the workshop of 27 June 2014 LSP 2014/2015 operational programme budget was presented. The outcome from both workshops resulted in preliminary agreement in principle being given to both programmes of work by the Board. Attached to this report is a breakdown of both programme budgets.

3. The Board’s key capital projects reflected within their capital programme are the ongoing development of Colin Dale Park, East-Tamaki Hampton Sports Park, Te Puke o Tara (Hampton Park), Kohuora Park, Ngati Otara Park. Initiate the preliminary work associated with the SFCD funded synthetic sports turf project to be constructed at the Papatoetoe Recreation Ground in 2017.

4. The Board will invest $2.453M into capital improvements and $1.207M into the renewal of their park assets this financial year.

5. The Boards operational budget highlights the operational costs associated with the five main contracts: Full Facility, Arboriculture, Ecological Restoration, Security and Auditing.

6. The non-contracted related budget for the following: Coastal Management, Storm Damage, Tree planting, Highbrook Park Trust, LSP Park Programmes, Puhinui 3 Day Event support, Systems/Licences, Teaching Gardens and Volunteer budgets.

7. An explanation of the operational budget is included in the body of the report.

8. The Board is asked to note that not every aspect of the parks opex programme can be anticipated. The opex programme and its associated budget should retain a degree of flexibility in order to respond to unforeseen events.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Endorses the 2014/15 local and sports parks Otara-Papatoetoe Local Board operational budget noting that any significant changes to the programme will be reported during the year.

b) Approves the Otara-Papatoetoe Local Board 2014/15 capital and renewal programmes.

Comments

9. Full Facility Contract: $2,803,013

10. This is the day to day maintenance of parks and includes mowing, sports park preparation, litter removal, toilet cleaning, playgrounds, skateparks, gardens, car parks, footpaths, tracks, fixtures, furniture, waterways and structures. Some of these functions are carried out under regular contract and others are as a direct request for work (unscheduled maintenance).

11. Arboriculture Contract: $302,551

12. Day to day maintenance of the trees asset includes routine and reactive work.

13. Contract Auditing: $30,829

14. Independent auditing of contracts focussing on performance.

15. Ecological Restoration: $92,371

16. Maintenance of our high value conservation reserves and includes restorative plantings along with pest and weed control.

17. Coastal Management: $23,938

18. This budget allows response to coastal issues either through minor physical works or seeking professional advice on erosion or slope stability.

19. Security Contract: $70,066

20. Opening and closing of park gates and other responsive security work required in the interests of public health and safety and protecting parks assets as required.

21. Storm Damage: $19,619

22. This budget allows for response over and above contractual arrangements as result of storm and other weather events affecting OPLB parks.

23. New Specimen Trees: $23,501

24. The planting and replacing of specimen trees in key locations.

25. Highbrook Park Trust: $92,241

26. This cost arises from the Highbrook Trust Reserves agreement 2000 whereby Council makes an annual contribution to the Trust for the maintenance of the reserve areas within the Trust land. This agreement expires in 2015 when the reserve land will become Auckland Council’s responsibility to maintain and develop. The reserve land sits within the OPLB and Howick Local Board area.

27. Programme and Events:$50,715

28. This budget supports the growing programme of events, activities and educational programmes held within the Board’s parks.

29. Puhinui 3 Day Event: $15,373

30. This is a legacy agreement whereby the event organisers receive an annual contribution towards preparing the reserve for their two annual events.

31. Systems and Licences: $17,082

32. This budget covers the licences, fees for the park booking, asset management systems and also annual seabed licence required for coastal structures.

33. Teaching Community Gardens: $62,006

34. This budget supports the work at the Teaching Gardens at Middlemore Park, Stadium Reserve, East Tamaki Reserve and Charntay Park.

35. Volunteers: $19,132

36. This budget supports the volunteer activity in local parks with tools, equipment, materials and refreshments.

Consideration

Local board views and implications

37. The OPLB has workshopped and provisionally agreed both their LSP capital/renewal and operational budget for the 2014/15 financial year.

Maori impact statement

38. Where a parks operation or activity is deemed to impact on Maori cultural or spiritual values, consultation with mana whenua will be undertaken in accordance with established protocols. Capital projects will involve mana whenua consultation often during the planning process. LSP park advisors are presently developing a process to engage at an early stage regarding the Boards approved capital development programme with mana whenua through the Southern Mana Whenua hui held monthly in Manukau.

Implementation

39. The operational year began 1 July 2014 with the contracted work progressing and the balance of the Board delegated operational work will continue on approval of the operational budget for 2014/15.

40. The capital and renewal programmes will progress as workshopped with the Board. It is noted that the Colin Dale Park Development is the one project that is more complex and the Board is fully informed of the process to gain final sign off in order to begin earthworks in late 2015. Any variance to the programme will be reported to the Board through park and recreation portfolio meeting/Board workshop and quarterly reporting.

Attachments

No.	Title	Page
a View	Capex Renewal 2014-15 July	177
b View	Opex 2014-15 July	183
c View	End of year report 2013-2014	185

Signatories

Authors

Greg Lowe - Team Leader – Local and Sports Parks South

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

18 August 2014

Local Economic Development Subsidy Allocation (Year Ending June 2015

File No.: CP2014/16454

Purpose

1. A subsidy of $30,000 per annum was allocated to Business Improvement Districts (BIDs) operating in the legacy Manukau City Council area. These funds sit within the budget of the individual Local Boards. This report confirms how the Otara-Papatoetoe Local Board wishes to use these funds for the 2014/2015 financial year.

Executive summary

2. Clarification is sought from Otara-Papatoetoe Local Board (OPLB) on how they would like legacy Manukau City Council subsidy funds allocated for the 2014/2015 financial year.

3. Historically, OPLB has allocated these funds directly to the Business Improvement Districts within their area. For the 2014/2015 year, a total amount of $90,000 is available for distribution.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approves a subsidy grant payment of $30,000 be made to each of the following business associations during the 2014/2015 financial year:

· Otara BID

· Hunters Corner BID

· Old Papatoetoe BID

Comments

4. In July 2009, the former Manukau City Council resolved to grant funds as subsidies to thirteen business associations in its area. The subsidy amounts of $30,000 per business association were carried over in the transition to Auckland Council and incorporated into the budgets of the Economic Development unit of council.

5. The rationale for the subsidy was that the funding received by some Business Improvement Districts (BIDs) from their target rates was not always sufficient to make significant improvements in the town centres, and most especially so in smaller centres. The annual subsidy was to ensure that economic development could be actively supported in each business association precinct.

6. For the 2013/ 2014 financial year, the Local Board resolved (21 May 2013):

Resolution number OP/2013/390

MOVED by Member JR McCracken, seconded Member TA Fa’amoe:

That the Otara-Papatoetoe Local Board:

a) approves subsidy grant payments, of $30,000 each, to be made to the three Business Improvement Districts listed below at the beginning of the 2013/2014 financial year:

Otara BID

Hunters Corner BID

Old Papatoetoe BID

b) Reallocates $30,000 from the 2013/2104 Economic Development Study line item to be utilised as a further subsidy grant payment of $30,000 to be paid to the Manukau Central Business Association at the beginning of 2013/2014 financial year.

Consideration

Local board views and implications

7. The Local Economic Development Subsidy is traditionally $30,000 per business association.

8. In 2012/2013, OPLB resolved to allocate $30,000 each to Otara, Old Papatoetoe, Hunters Corner and Manukau Central BIDs. They also allocated the 50% share of funds allocated for Greater East Tamaki Business Association (GETBA) that was showing in their Local Board budget.

In 2013/2014, as per the resolution above, the decision was made to fund only the four BIDs listed. No allocation was made last year to provide any subsidy to GETBA.

9. In the OPLB budget for 2014/2015, there is an amount of $90,000 showing under “Local Economic Development planning initiatives”.

10. OPLB has limited discretionary funds available to assist local economic development initiatives. The subsidy payment be can be used for any initiative that contributes to local economic development. It is not beholden on OPLB to choose to allocate the subsidy as has been done in the past.

11. Each of the BIDs in the local board area collects an annual amount of target rate income. During the 2014/2015 financial year the amounts to be collected are:

a) Otara Business Association $72,662 (a 2.5% increase on the previous year)

b) Old Papatoetoe Business Association $84,427 (a 30% increase)

c) Hunters Corner Business Association $120,387 (a 2% increase)

d) Manukau Central Business Association $197,094 (no increase)

e) GETBA $500,000 (no increase)

12. The Otara-Papatoetoe Local Economic Development Action Plan is out for consultation until early August and the final version will be brought to the Board in September for approval. There may be priority actions that the Board will want to support for implementation later in the year.

13. The existing Business Improvement Districts provide a valuable service by developing local business networks, providing collaboration opportunities and undertaking projects and initiatives that grow the local economy.

Maori impact statement

14. OPLB has a larger proportion of residents of Maori ethnicity (16% in the 2013 Census) when compared with the Auckland Region (11%). Maori will be impacted as business and property owners, employees and community stakeholders.

Implementation

15. Implementation of activities that the subsidy is applied to and reporting by the individual BIDS will be the responsibility of these organisations.

Attachments

There are no attachments for this report.

Signatories

Authors

Gillian Plume - Team Leader - BID Partnership Programme

Authorisers

Janet Schofield - Business Area Planning Manager

Harvey Brookes - Manager Economic Development

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

18 August 2014

ACPL site proposed for divestment

File No.: CP2014/17454

Purpose

1. This report seeks the Ōtara-Papatoetoe Local Board’s (OPLB) endorsement for Auckland Council Property Limited (ACPL) to recommend for disposal the site at 31-33 Manukau Station Road, Manukau.

Executive summary

2. Part of the council-owned property at 31-33 Manukau Station Road, Manukau has been identified as potentially surplus to council requirements through a review process. It has also been identified for development for a transit orientated development.

3. ACPL commenced the rationalisation process for this property in April 2014. Consultation within council and its CCOs, Iwi Authorities and the OPLB has now taken place.

4. The OPLB has provided informal feedback that it is supportive of the proposed disposal and development of this site.

5. A resolution for the sale of the site is required from the Finance and Performance Committee before any disposal can be progressed.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) endorse Auckland Council Property Limited’s recommendation to the Finance and Performance Committee to dispose of 31-33 Manukau Station Road, Manukau.

Comments

6. ACPL and ACPD work jointly on comprehensively reviewing the council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to service requirements and that may be suitable to sell. The subject site was identified as potentially saleable through the review process.

7. Once a site is identified as potentially surplus, ACPL then engages with council and CCO’s through an Expression of Interest (EOI) process, to establish whether the property is needed for a future funded project, or whether it must be retained for a strategic purpose.

8. The subject property is a 2.9381 hectare site. Approximately 9767 m² of the entire site is subject to rationalisation. Auckland Council’s Manukau civic building is located on this site, outside of the area subject to rationalisation. The balance of the site is currently used for car parking. The land value of the area subject to rationalisation is approximately $6.5 million. The Proposed Auckland Unitary Plan zones are Metropolitan Centre, Manukau Rapid Transit Link overlying zone and Aircraft Noise Notification Area. The site is subject to a Manukau Rapid Transit Link designation.

9. This site was acquired by the County of Manukau in 1963 for “an administration centre, reserves and general county purposes”. Planning and construction of the Manukau City Council administration centre was commenced in 1971 and completed in 1976. The site was identified for partial transfer to non-service by the Portfolio Review Steering Group on 5 December 2013.

10. The internal consultation process commenced in April 2014. No alternative uses for this site were identified during this stage. The EOI process provided the Maori and Strategy Relations team the opportunity to flag any issue that is of particular relevance to Maori. The Heritage Unit and the Closed Landfills and Contaminated Land team were also invited through the EOI process to flag any particular issues. Neither party has raised any relevant issues.

11. No offer back obligations under the Public Works Act 1981 have been identified. This property is not one of Council’s Strategic Assets to which the Significance Policy would apply.

12. The entire property has been the subject of master planning, and has been identified for a transit orientated development. The proposed development includes a bus terminal, railway station and commercial and residential development. The area subject to rationalisation is being rationalised to allow the commercial and residential portion of this development to progress. The remainder of the property will continue to house Auckland Council’s Manukau civic building.

Consideration

Local board views and implications

13. ACPL held a workshop with the OPLB regarding the proposed divestment and development of this site on 4 July 2014. The OPLB verbally indicated that it supported the proposed divestment and development of this site in principle but wished to pass a formal resolution.

14. The OPLB’s resolution will be included in the report to the Finance & Performance Committee in September 2014.

Maori impact statement

15. Twelve iwi authorities were contacted regarding the potential sale of 31 – 33 Manukau Station Road, Manukau. The following feedback was received.

a) Ngati Whatua o Orakei

Ngati Whatua o Orakei has no commercial or site specific cultural interest in this property.

b) Te Kawerau

Te Kawerau has expressed potential commercial interest in any council owned properties that may become available for sale.

c) Ngai Tai ki Tamaki

Ngai Tai ki Tamaki has expressed the general cultural significance of this site to the iwi; along with potential commercial interest should the property become available for sale. ACPL has a meeting with Ngai Tai representatives on 31 August to discuss these interests in more detail.

d) Te Akitai Waiohua

Te Akitai Waiohua has expressed potential commercial interest in any council owned properties that may become available for sale.

e) Ngati Te Ata Waiohua

Ngati Te Ata Waiohua has potential commercial interest in any properties that council deems surplus to service requirements. Their representative has additionally stated that due to the cost of land in Auckland it would be important for council to consider discounted rates for land sales to iwi to enable displaced iwi to live in their rohe.

f) Ngati Paoa

Ngati Paoa has expressed potential commercial interest in any council owned properties that may become available for sale.

g) Patukirikiri

Paturkirikiri confirms that other tribes have stronger interests than Patukirikiri in the subject property. They are comfortable with being omitted from feedback on this site in favour of those with stronger interests.

h) Waikato Tainui

Waikato Tainui does not have any site specific cultural significance considerations to raise about this property but has potential commercial interest in the site should it become available for sale.

Implementation

16. Should a resolution to divest this property be obtained from the Finance and Performance Committee, ACPL will continue to progress the development of this site in conjunction with Auckland Transport.

Attachments

No.	Title	Page
a View	Images of 31-33 Manukau Road, Manukau	199
b View	Proposed concept plans for 31-33 Manukau Road, Manukau	201

Signatories

Authors

Letitia McColl, Senior Engagement Advisor, Portfolio Review, Auckland Council Property Limited

Authorisers

Marian Webb, Team Leader, Portfolio Review, Auckland Council Property Limited

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

18 August 2014

Psychoactive substances – draft Local Approved Product Policy

File No.: CP2014/16270

Purpose

1. The purpose of the report is to seek local board feedback on the proposed option for the draft Local Approved Product Policy (LAPP).

Executive summary

2. On 6 March 2014 the Regional Strategy and Policy Committee approved a work plan for the development of Auckland Council’s LAPP (REG/2014/34). The LAPP will set rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

3. On 3 July the Regional Strategy and Policy Committee considered a report setting out the proposed content for the draft Local Approved Product Policy. The committee agreed the following recommendations (REG/2014/86).

a) endorse the proposed draft Local Approved Product Policy that will prevent the sale of approved psychoactive substances in the following areas:

· high deprivation areas as defined by the Ministry of Health’s Deprivation Index score of 8, 9 or 10 indicating areas that fall in the bottom 30% of deprivation scores

· neighbourhood centers as defined by the unitary plan

· within 300m of a high school

· within 100m of a primary school

· within 300m of the mental health or addiction treatment center

· within 500m of an existing psychoactive substance retail licence

b) forward a copy of this report to local boards to be considered on their agendas

c) note that once all the local board feedback has been analysed, a final draft Local Approved Product Policy (LAPP) will be presented to the committee on 9 October 2014 to be approved for public notification via the special consultative procedure

d) note the special consultative procedure will begin in November 2014 with the expected final adoption of the policy in March 2015.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) provide feedback on the draft Local Approved Product Policy option set out in attachment A of the report entitled “Psychoactive substances – draft Local Approved Product Policy”.

Comments

4. On 6 March 2014 the Regional Strategy and Policy Committee approved a work plan for the development of Auckland Council’s LAPP (REG/2014/34). On 3 July the Regional Strategy and Policy Committee endorsed a preferred option for the LAPP (REG/2014/86).

5. The LAPP will set rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

6. Six options were considered for the LAPP. Three options were rejected prior to consultation as not being able to achieve the outcomes for a successful LAPP. The remaining three options were discussed with local boards, external stakeholders and council staff. After consideration of feedback and relevant research a preferred option was developed.

7. The preferred option for the LAPP would prevent licences being granted in areas of high deprivation, near high schools and near addiction and mental health treatment centres. It would also limit how close to an existing shop a new shop could open. This option would reduce the availability of these substances in areas where their presence is likely to have the greatest potential for harm. The prevention of harm is achieved while maintaining the intent of the government to allow a regulated sale of these substances.

8. Further details on the rationale for the preferred option for the LAPP are set out in the report that went to the Regional Policy and Strategy Committee on 3 July (attachment A). Local board feedback on this option is being sought through this report. Local board feedback on this preferred option will inform the final draft of the LAPP which will be reported to the Regional Strategy and Policy Committee on 9 October. Local boards will an opportunity to provide feedback on the final draft in November 2014 – February 2015.

Consideration

Local board views and implications

9. Local board views on the draft LAPP option are being sought via this report. Local boards have previously provided feedback on possible options. Workshops on the proposed options were held with all of the local boards except for Great Barrier, Waiheke and Orakei local boards who declined to be involved in the process. Of the remaining 18 local boards Whau declined to attend the workshop and did not provide any feedback.

10. Of the 17 local boards who took part in the LAPP workshops 13 endorsed the specified place option as their preferred option. Four boards that for local reasons preferred either the town centre or industrial option as they felt it provided tighter restrictions in their areas. All of these local boards also provided the specified areas as their second option acknowledging that it was unlikely that all local boards would opt for their preferred option. The Hibiscus and Bays Local Board declined to provide a preferred option. All local board feedback was considered in the selection and development of the option presented for feedback in the current report.

Maori impact statement

11. Māori are over represented amongst the groups of vulnerable people likely to be affected by using approved psychoactive substances. This over representation has two effects. Firstly getting the right option for the LAPP to maximize harm reduction will be more effective for Māori. Secondly, any solutions need to be designed in close collaboration with Māori to ensure they are workable and support wider initiatives aimed at improving Māori outcomes.

12. A workshop has been undertaken with representatives from Hapai Te Hauora Tapui an agency representing Māori health providers in the Auckland region. Council staff will be working with the Independent Māori Statutory Board and Hapai Te Hauora Tapui to set up hui for iwi feedback. Information from the workshop and hui will be central to the development of the LAPP.

Implementation

Step	Estimated timeframe
1. Local board and stakeholder engagement on draft option Officers will seek feedback from local boards, internal, external and political stakeholders on the approved draft LAPP option.	July – September 2014
2. Final draft LAPP for special consultative procedure Officers will then present a final draft policy to RSPC for approval for consultation.	9 October
3. Special consultative procedure Officers will follow the special consultative procedure set out in section 83 of Local Government Act 2002. This will include public submissions and hearings.	November 2014
4. Local board feedback of final draft Officers will seek formal feedback from local boards on the final draft policy.	November 2014 – February 2015
4. Adopt final policy Following the hearings the draft will be finalised and presented to RSPC for adoption.	March 2015
5. Implementation and review A copy will be sent to Ministry of Health after it has been completed. The LAPP will then be reviewed every five years in accordance with section 69 of the Act.	Ongoing

Attachment A can also be viewed at the following link:

http://infocouncil.aucklandcouncil.govt.nz/Open/2014/07/REG_20140703_AGN_4583_AT.PDF page 77

Attachments

No.	Title	Page
a View	Psychoactive Substances Draft Local Approved Products Policy (circulated to Board Members Only) (Under Separate Cover)

Signatories

Authors	Callum Thorpe - Principal Policy Analyst
Authorisers	Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

18 August 2014

Otara Papatoetoe Local Board members portfolio update

File No.: CP2014/17464

Purpose

1. This report provides an opportunity at the business meeting for portfolio holders to update the full Ōtara Papatoetoe Local Board on any significant activities over the last month.

Executive Summary

2. The portfolio leads and alternates for Ōtara Papatoetoe Local Board are as follows:

Portfolio	Lead	Alternate
Planning, Regulatory, bylaws and compliance	Efeso Collins	Ross Robertson
Arts, Culture and Events	Donna Lee	Lotu Fuli
Community Services and Libraries	Mary Gush and Donna Lee (co-portfolio leaders)
Youth Development	Lotu Fuli	Efeso Collins
Recreation Services	Ross Robertson	Stephen Grey
Parks and Reserves	John McCracken	Ross Robertson
Built and Natural Environment, Heritage and Housing	Stephen Grey	Donna Lee
Economic Development, Business and Town Centre revitalisation	Stephen Grey	Mary Gush
Transport	Efeso Collins	John McCracken

3. At the commencement of this electoral term, the reasons for having local board portfolio-holders was workshopped with the Ōtara Papatoetoe Local Board and it was generally agreed that the objectives of local board portfolio holders are to:

· Provide clear steering of the relevant work programme

· Lift detailed discussion out of local board meetings and workshops

· Ensure key decisions go before the full local board

· Reduce or avoid delays in project delivery

· Enable local board members to apply their time and energy with enthusiasm and interest

· Ensure clear communications within the local board and between the local board and officers

· Maintain strong, connected relationships between the local board and its communities

· Maintain mutual trust

4. The Ōtara Papatoetoe Local Board also workshopped what the role or job description of a portfolio holder might be, and some examples of how local board members might perform their role as a portfolio holder are outlined below:

Portfolio role	Examples of actions by portfolio holder
Undertaking roles specified in officer delegation protocols	· Landowner consents; and proposed asset renewal works: The portfolio-holder can either decide the issue or ask officers to refer it to the full local board for a decision · Providing feedback on resource consent applications
Sharing the workload between local board members	· Speaking at external meetings on local board matters e.g. at sports clubs – to gather their views, and represent the views of the local board · Supporting the Chair and other local board members in speaking to governing body committees or at public meetings on portfolio topics · Keeping alternate portfolio-holders informed, so they can assist the portfolio-holder where needed
Gathering knowledge	· Receiving officer progress updates on projects already agreed by the local board, noting that work programmes are approved by the full local board · Engaging and maintaining relationships with stakeholders · Reading background reports relevant to the portfolio
Acting as a sounding-board and advising officers	· Meeting with officers to give the local board view of issues · Where there is no known local board view, the portfolio-holder gathers the views of all local board members and formulates the local board position. (Contentious issues are best referred to a local board workshop) · Helping to shape details of departmental annual work programmes before presentation to the local board, to secure local board plan outcomes · Commenting on proposed design details and other issues arising from local board projects · Enabling officers to test possible local board interest in a proposal · Helping officers to define preferred options or approaches before reporting to the local board · Encouraging officers, especially through difficult decisions
Monitoring action against the Local Board Plan	· Asking officers for progress updates · Advising officers and local board when projects need response or attention
Leading local board projects as a convenor of the relevant steering group or working party	Various, but currently include: · Aorere Park joint steering group · Otara Lake and waterways steering group · Youth Connections project
Providing regular updates on portfolio activity to the local board	· At board business meetings: portfolio-holders can report back at this agenda item · Portfolio-holders lead board discussion on officer reports relevant to their portfolio · Emails to all local board members, when information needs to be timely

Recommendation/s

That the verbal or written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received.

Attachments

There are no attachments for this report.

Signatories

Authors	Carol McGarry - Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

	Early Bird Prior to 8 August		Standard After 8 August
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Registration Fee	$ 951.74	$1094.50	$1052.17	$1210.00

Chairperson	Fa'anana Efeso Collins
Deputy Chairperson	Ross Robertson, MP
Members	Lotu Fuli
	Stephen Grey
	Mary Gush
	Donna Lee
	John McCracken