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Parks,
Recreation and Sport Committee
05 August 2014
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
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5.1
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One Voice update
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Cr JG Walker entered the meeting at
9.42 am.
Cr ME Lee entered the meeting at 9.44
am.
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The
Independent Chair, Mr Gary Troup and Mr David Parker addressed the committee through
a power point presentation.
A copy of the presentation is
attached to the official copy of these minutes and is available on the
Auckland Council website as a minutes attachment.
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Resolution number PAR/2014/48
MOVED
by Chairperson CE Fletcher, seconded by Cr WD Walker:
That the Parks,
Recreation and Sport Committee:
a) thank Mr Gary Troup and David
Parker of One Voice for their presentation.
CARRIED
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Attachments
a One Vice presentation
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5.2
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Fukuoka Friendship Garden
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Ms Stephanie Hay, Mr Lee
Elliot and Mr Masa Sekikawa from the Fukuoka Friendship Garden thanked the
committee and staff for the work undertaken on the Fukuoka Garden.
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Resolution number PAR/2014/49
MOVED
by Chairperson CE Fletcher, seconded by Cr CM Casey:
That the Parks,
Recreation and Sport Committee:
a) thank Ms Stephanie
Hay, Mr Lee Elliot and Mr Masa Sekikawa representatives from the
Friends of Fukuoka Gardens for their presentation.
CARRIED
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6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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10
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Fukuoka Friendship Garden
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Resolution
number PAR/2014/52
MOVED by Cr CM Casey, seconded by Cr J Watson:
That
the Parks, Recreation and Sport
Committee:
a) endorse the recommendation from the Fukuoka Friendship
Garden Steering Group that the Fukuoka Friendship Garden be re-established at
the zoo entrance of Western Springs Lakeside Park.
b) acknowledge the Japanese cultural significance of
the Fukuoka Friendship Garden and the relationship the garden represents
between Auckland and Fukuoka.
c) note
that timing and implementation of the Fukuoka Friendship Garden will be subject to budget considerations as part of the Long Term plan 2015-2025 process.
d) support the installation phase of the new garden
being considered by the Budget Committee as part of the Long Term Plan
process.
e) note
that following the endorsement of the chosen site and provision of funding
that the detailed design will be developed in consultation with the Fukuoka
Friendship Garden Steering Committee, the Fukuoka Greenery Department, the
Waitemata Local Board and Mana Whenua.
f) approve
the Fukuoka Friendship Garden Steering Group to continue to oversee the
re-establishment of the garden.
g) refer the report to the CCO Governance and Monitoring
Committee for information.
CARRIED
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Cr SL Stewart
left the meeting at 10.50 am.
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11
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QE2 Update
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The General Manager City
Centre Integration gave a verbal update since the workshop held on 30 July
2014.
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MOVED by Cr CM Casey, seconded by Cr WD Walker an
amendment to the original recommendation as follows:
That the Parks, Recreation and
Sport Committee:
b)
request the record of key discussion points from the 30 July 2014
workshop be circulated and posted with the minutes of this meeting.
The amendment was ruled out by
the Chair (Standing Order 3.3.2).
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Resolution number PAR/2014/53
MOVED
by Cr RI Clow, seconded by Deputy Chairperson CM Penrose:
That the Parks,
Recreation and Sport Committee:
a) receive the information and
request that an interim report be reported back as soon as practical.
CARRIED
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12
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Karekare access
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The Acting Manager Regional
and Specialist Parks presented a powerpoint presentation in support of the
report.
A copy of the presentation is
attached to the official file copy of these minutes and is available on the
Auckland Council website.
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Resolution number PAR/2014/54
MOVED
by Cr RI Clow, seconded by Member Wilson:
That the Parks,
Recreation and Sport Committee:
a) endorse
the development of the concept design as outlined in the report.
b) note that
once more definitive estimates are available as the design is developed that
these costs be reported to the Finance and Performance Committee and these be
considered by council during the 2015 -2025 Long Term Plan process.
c) note that consultation with
the local community will be undertaken once a concept design is developed.
CARRIED
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Attachments
a Karekare access presentation
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13
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Interim Open Space Provision Guidelines
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Resolution number PAR/2014/55
MOVED
by Chairperson CE Fletcher, seconded by Deputy Chairperson CM Penrose:
That the Parks,
Recreation and Sport Committee:
a) endorse the use of the
Interim Parks and Open Spaces Provision Guidelines for further testing and
development (attachment A of the report).
b) note that final Parks and
Open Spaces Provision Guidelines will be reported to the Parks, Recreation
and Sport Committee in 2015 following the conclusion of a trial period.
c) agree that the Manager,
Community Policy and Planning - Regionwide Open Space be authorised to amend
the interim provision guidelines during the trial period.
CARRIED
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The adjourned at
12noon for lunch and convened at 12.27pm
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14
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Feedback for Proposed Long-term Plan 2015-2025 Performance
Measures
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Resolution number PAR/2014/56
MOVED
by Chairperson CE Fletcher, seconded by Cr RI Clow:
That the Parks,
Recreation and Sport Committee:
a) receive the draft level of
service statements and performance measures for the Regional and Local Parks, Sport & Recreation groups of activities.
CARRIED
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Attachments
a Feedback for Proposed Long-term
Plan 2015 -2025 Performance Measures presentation
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15 Consideration
of Extraordinary Items
There were no extraordinary items.
Secretarial Note: The Open Space Acquisition Programme Overview was considered in
the open section of the meeting with the agreement that Attachments A, B &
C remain confidential. The report and attachment D (Adopted Parks and Open
Space Acquisition Policy – June 2013) were released to the open section of the
meeting.
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C1
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Open Space Acquisition Programme Overview
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Cr JG Walker left the meeting at 1.27
pm.
Deputy Chairperson CM Penrose left the
meeting at 1.27 pm.
Cr WB Cashmore left the meeting at
1.27 pm.
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Resolution
number PAR/2014/57
MOVED
by Chairperson CE Fletcher, seconded by Cr ME Lee:
That the Parks,
Recreation and Sport Committee:
a) note that approximately 132
open space land acquisitions have been delivered since amalgamation,
estimated at $161 million in value
b) note that the open space
acquisition programme includes 62 properties that have not yet been acquired,
32 of which are legally committed acquisitions and 30 of which are approved
but not legally committed
c) note that regular reports
will be provided to the Parks Recreation and Sport Committee outlining
progress on delivery of the open space acquisition programme
d) request staff to
engage with mana whenua on a minimum bi-annual basis to identify any specific
aspirations or issues relating to open space acquisition programme.
CARRIED
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Attachments
a Open Space Acquisition
Programme Overview report
b Adopted Parks and Open Space
Acquisition Policy - June 2013
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16 Procedural
motion to exclude the public
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Resolution
number PAR/2014/58
MOVED by Chairperson CE Fletcher, seconded by Cr RI
Clow:
That the
Parks, Recreation and Sport Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C2 Land
Acquisition for Open Space, Whangaparaoa
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and industrial
negotiations).
In particular, the report contains
information on property values.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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C3 Proposed
Acquisition of Land for Reserve Purposes, Huapai
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the report contains information
on property values.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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C4 Transfer
of Routine Management of Maungauika/North Head to Auckland Council
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the report contains information
on costs associated with deferred maintenance which are still under
negotiation with the Department of Conservation.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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C5 Proposed
Acquisition of Land for Reserve Purposes, Waimauku
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the report contains information
on property values.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these resolutions was
made available to the public who were present at the meeting and form part of
the minutes of the meeting.
CARRIED
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1.29pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
1.30pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Open Space Acquisition Programme Overview
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The report was considered in the open
section of the meeting.
It was agreed that Attachments A, B and C of the report
remain confidential.
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C2
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Land Acquisition for Open Space, Whangaparaoa
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This item was deferred to another meeting.
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C3
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Proposed Acquisition of Land for Reserve Purposes, Huapai
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This item was deferred to another meeting.
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C4
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Transfer of Routine Management of Maungauika/North Head to Auckland Council
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Resolution number PAR/2014/48
That the Parks, Recreation and
Sport Committee:
a) support the transfer of routine management of Maungauika/North
Head from the Department of Conservation to the Auckland Council after 1 July
2015 on the condition that:
i) the Crown
either remedies the deferred maintenance and other asset improvements
identified by the Auckland Council to Auckland Council’s Volcanic Cones
Manager’s satisfaction prior to the transfer or meets the cost of $1,1000,000
of the Auckland Council undertaking this work after the transfer, and
ii) the Volcanic
Cones General Operational budget be increased by $320,000 per annum (with annual increases to account for
inflation) to meet the projected annual operational
costs and that the Volcanic Cones Renewals – Capex budget be increased by
$120,000 over three years to enable signage and track upgrades.
b)
request that resolution a)ii) be referred to
the Budget Committee for inclusion into the Long Term Plan 2015 – 2025.
c)
confirm that the resolutions only be restated in the open minutes of
the meeting
d)
confirm that there be no restatement of the confidential report and
attachments.
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C5
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Proposed Acquisition of Land for Reserve Purposes, Waimauku
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Resolution number PAR/2014/49
That the Parks, Recreation and
Sport Committee:
b) confirm that there be no
restatement of the confidential report, attachments or resolutions for the
acquisition of the property until settlement of the purchase and only then is
the resolution to be restated.
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1.30 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Parks, Recreation and Sport
Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
