Parks, Recreation and Sport Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Parks, Recreation and Sport Committee held in the Level 2, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 5 August 2014 at 9.30am.

 

present

 

Chairperson

Hon Christine Fletcher, QSO

 

Deputy Chairperson

Calum Penrose

 

Members

Member Len Brown, JP (Ex-officio)

 

 

Cr Dr Cathy Casey

 

 

Cr Bill Cashmore

 

 

Cr Ross Clow

 

 

Cr Chris Darby

 

 

Cr Mike Lee

 

 

Cr Dick Quax

 

 

Cr Sharon Stewart, QSM

Until 10.50am, item 12

 

Cr Sir John Walker, KNZM, CBE

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Member Glenn Wilcox

 

 

Member Karen Wilson

 

 

APOLOGIES

 

 

Cr Alf Filipaina

 

 

 

Deputy Mayor Penny Hulse

 

 

 

 

 


Parks, Recreation and Sport Committee

05 August 2014

 

 

 

1          Apologies

 

Resolution number PAR/2014/46

MOVED by Chairperson CE Fletcher, seconded by Cr WD Walker:  

That the Parks, Recreation and Sport Committee:

a)         accept the apologies from Councillor Filipaina and Deputy Mayor Penny Hulse for absence and Councillor Stewart for early departure.

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

3          Confirmation of Minutes

 

Resolution number PAR/2014/47

MOVED by Chairperson CE Fletcher, seconded by Cr RI Clow:  

That the Parks, Recreation and Sport Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 22 July 2014, including the confidential section, as a true and correct record.

CARRIED

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

5.1

One Voice update

 

Cr JG Walker entered the meeting at 9.42 am.

Cr ME Lee entered the meeting at 9.44 am.

 

 

The Independent Chair, Mr Gary Troup and Mr David Parker addressed the committee through a power point presentation.

A copy of the presentation is attached to the official copy of these minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PAR/2014/48

MOVED by Chairperson CE Fletcher, seconded by Cr WD Walker:  

That the Parks, Recreation and Sport Committee:

a)      thank Mr Gary Troup and David Parker of One Voice for their presentation.

CARRIED

 

Attachments

a     One Vice presentation  

 


 

 

5.2

Fukuoka Friendship Garden

 

Ms Stephanie Hay, Mr Lee Elliot and Mr Masa Sekikawa from the Fukuoka Friendship Garden thanked the committee and staff for the work undertaken on the Fukuoka Garden.

 

Resolution number PAR/2014/49

MOVED by Chairperson CE Fletcher, seconded by Cr CM Casey:  

That the Parks, Recreation and Sport Committee:

a)      thank Ms Stephanie Hay, Mr Lee Elliot and Mr Masa Sekikawa representatives from the Friends of Fukuoka Gardens for their presentation.

CARRIED

 

 

5.3

Karekare Surf Club

 

Mr Stephen Pye addressed the committee in support of the Karekare access report (item 12) of the agenda.

 

Resolution number PAR/2014/50

MOVED by Chairperson CE Fletcher, seconded by Cr WB Cashmore:  

That the Parks, Recreation and Sport Committee:

a)      thank Mr Pye for his presentation.

CARRIED

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8          Notices of Motion

 

There were no notices of motion.

 

 

9

Parks, Sport and Recreation - Manager's Report

 

Resolution number PAR/2014/51

MOVED by Chairperson CE Fletcher, seconded by Cr WB Cashmore:  

That the Parks, Recreation and Sport Committee:

a)      receive the update report from the Manager – Parks Sport and Recreation.

 

CARRIED

 


 

10

Fukuoka Friendship Garden

 

Resolution number PAR/2014/52

MOVED by Cr CM Casey, seconded by Cr J Watson:  

That the Parks, Recreation and Sport Committee:

a)      endorse the recommendation from the Fukuoka Friendship Garden Steering Group that the Fukuoka Friendship Garden be re-established at the zoo entrance of Western Springs Lakeside Park. 

b)      acknowledge the Japanese cultural significance of the Fukuoka Friendship Garden and the relationship the garden represents between Auckland and Fukuoka.

c)      note that timing and implementation of the Fukuoka Friendship Garden will be subject to budget considerations as part of the Long Term plan 2015-2025 process.

d)      support the installation phase of the new garden being considered by the Budget Committee as part of the Long Term Plan process.

e)      note that following the endorsement of the chosen site and provision of funding that the detailed design will be developed in consultation with the Fukuoka Friendship Garden Steering Committee, the Fukuoka Greenery Department, the Waitemata Local Board and Mana Whenua.

f)       approve the Fukuoka Friendship Garden Steering Group to continue to oversee the re-establishment of the garden.

g)      refer the report to the CCO Governance and Monitoring Committee for information.

CARRIED

 

Cr SL Stewart left the meeting at 10.50 am.

 

 

11

QE2 Update

 

The General Manager City Centre Integration gave a verbal update since the workshop held on 30 July 2014.

 

MOVED by Cr CM Casey, seconded by Cr WD Walker  an amendment to the original recommendation as follows:

That the Parks, Recreation and Sport Committee:

b)         request the record of key discussion points from the 30 July 2014 workshop be circulated and posted with the minutes of this meeting.

The amendment was ruled out by the Chair (Standing Order 3.3.2).

 

 

Resolution number PAR/2014/53

MOVED by Cr RI Clow, seconded by Deputy Chairperson CM Penrose:  

That the Parks, Recreation and Sport Committee:

a)      receive the information and request that an interim report be reported back as soon as practical.

CARRIED

 


 

12

Karekare access

 

The Acting Manager Regional and Specialist Parks presented a powerpoint presentation in support of the report.

A copy of the presentation is attached to the official file copy of these minutes and is available on the Auckland Council website.

 

Resolution number PAR/2014/54

MOVED by Cr RI Clow, seconded by Member  Wilson:  

That the Parks, Recreation and Sport Committee:

a)      endorse the development of the concept design as outlined in the report.

b)      note that once more definitive estimates are available as the design is developed that these costs be reported to the Finance and Performance Committee and these be considered by council during the 2015 -2025 Long Term Plan process. 

c)      note that consultation with the local community will be undertaken once a concept design is developed.

CARRIED

 

Attachments

a     Karekare access presentation  

 

 

13

Interim Open Space Provision Guidelines

 

Resolution number PAR/2014/55

MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson CM Penrose:  

That the Parks, Recreation and Sport Committee:

a)      endorse the use of the Interim Parks and Open Spaces  Provision Guidelines for further testing and development (attachment A of the report).

b)      note that final Parks and Open Spaces Provision Guidelines will be reported to the Parks, Recreation and Sport Committee in 2015 following the conclusion of a trial period.

c)      agree that the Manager, Community Policy and Planning - Regionwide Open Space be authorised to amend the interim provision guidelines during the trial period.

CARRIED

 

The adjourned at 12noon for lunch and convened at 12.27pm  

 

14

Feedback for Proposed Long-term Plan 2015-2025 Performance Measures

 

Resolution number PAR/2014/56

MOVED by Chairperson CE Fletcher, seconded by Cr RI Clow:  

That the Parks, Recreation and Sport Committee:

a)      receive the draft level of service statements and performance measures for the Regional and Local Parks, Sport & Recreation groups of activities.

CARRIED

 

Attachments

a     Feedback for Proposed Long-term Plan 2015 -2025 Performance Measures presentation  

 

 

15        Consideration of Extraordinary Items

 

There were no extraordinary items.  

 

Secretarial Note:         The Open Space Acquisition Programme Overview was considered in the open section of the meeting with the agreement that Attachments A, B & C remain confidential.  The report and attachment D (Adopted Parks and Open Space Acquisition Policy – June 2013) were released to the open section of the meeting.

C1

Open Space Acquisition Programme Overview

 

Cr JG Walker left the meeting at 1.27 pm.

Deputy Chairperson CM Penrose left the meeting at 1.27 pm.

Cr WB Cashmore left the meeting at 1.27 pm.

 

 

Resolution number PAR/2014/57

MOVED by Chairperson CE Fletcher, seconded by Cr ME Lee:  

That the Parks, Recreation and Sport Committee:

a)      note that approximately 132 open space land acquisitions have been delivered since amalgamation, estimated at $161 million in value

b)      note that the open space acquisition programme includes 62 properties that have not yet been acquired, 32 of which are legally committed acquisitions and 30 of which are approved but not legally committed

c)      note that regular reports will be provided to the Parks Recreation and Sport Committee outlining progress on delivery of the open space acquisition programme

d)      request staff to engage with mana whenua on a minimum bi-annual basis to identify any specific aspirations or issues relating to open space acquisition programme.

CARRIED

 

Attachments

a     Open Space Acquisition Programme Overview report

b     Adopted Parks and Open Space Acquisition Policy - June 2013

 

 

16        Procedural motion to exclude the public

Resolution number PAR/2014/58

MOVED by Chairperson CE Fletcher, seconded by Cr RI Clow:  

That the Parks, Recreation and Sport Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C2       Land Acquisition for Open Space, Whangaparaoa

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on property values.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3       Proposed Acquisition of Land for Reserve Purposes, Huapai

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on property values.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4       Transfer of Routine Management of Maungauika/North Head to Auckland Council

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on costs associated with deferred maintenance which are still under negotiation with the Department of Conservation.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C5       Proposed Acquisition of Land for  Reserve Purposes, Waimauku

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information on property values.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions was made available to the public who were present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

1.29pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

1.30pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Open Space Acquisition Programme Overview

 

The report was considered in the open section of the meeting.

It was agreed that Attachments A, B and C of the report remain confidential.

 

 

C2

Land Acquisition for Open Space, Whangaparaoa

 

This item was deferred to another meeting.

 

 

C3

Proposed Acquisition of Land for Reserve Purposes, Huapai

 

This item was deferred to another meeting.

 

 

C4

Transfer of Routine Management of Maungauika/North Head to Auckland Council

 

Resolution number PAR/2014/48

That the Parks, Recreation and Sport Committee:

a)      support the transfer of routine management of Maungauika/North Head from the Department of Conservation to the Auckland Council after 1 July 2015 on the condition that:

i)     the Crown either remedies the deferred maintenance and other asset improvements identified by the Auckland Council to Auckland Council’s Volcanic Cones Manager’s satisfaction prior to the transfer or meets the cost of $1,1000,000 of the Auckland Council undertaking this work after the transfer, and

ii)    the Volcanic Cones General Operational budget be increased by $320,000 per annum (with annual increases to account for inflation) to meet the projected annual operational costs and that the Volcanic Cones Renewals – Capex budget be increased by $120,000 over three years to enable signage and track upgrades.

b)        request that resolution a)ii) be referred to the Budget Committee for inclusion into the Long Term Plan 2015 – 2025.

c)        confirm that the resolutions only be restated in the open minutes of the meeting

d)        confirm that there be no restatement of the confidential report and attachments.

 

 

 

C5

Proposed Acquisition of Land for  Reserve Purposes, Waimauku

 

Resolution number PAR/2014/49

That the Parks, Recreation and Sport Committee:

b)      confirm that there be no restatement of the confidential report, attachments or resolutions for the acquisition of the property until settlement of the purchase and only then is the resolution to be restated.

 

  

 

 

1.30 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks, Recreation and Sport Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................