Agenda of Puketāpapa Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 31 July 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests to speak had been received.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Esther Roberts, Independent Art Producer

Purpose

1. Esther Roberts, Independent Arts Producer, will be in attendance to address the Puketāpapa Local Board on the PAH arts project, a dance/live music event and future activities working alongside the 2015 Auckland Arts Festival.

Recommendation/s

That the Puketāpapa Local Board:

a) Thank Esther Roberts for her briefing on the PAH arts project and future activities.

9.2 Public Forum - NZ Nejashi Trust Inc

Purpose

1. Jibril Mussa will be in attendance to address the Puketapapa Local Board and seek support for the Trust’s proposed holiday programme in October 2014.

Recommendation/s

That the Puketāpapa Local Board:

a) Thank Jibril Mussa for his presentation on the proposed holiday programme.

9.3 Public Forum - Peta Feral

Purpose

1. Peta Feral, local resident, will be in attendance to address the Puketāpapa Local Board on her concerns regarding a 200 year old puriri currently under threat.

Recommendation/s

That the Puketāpapa Local Board:

a) Thank Peta Feral for her presentation concerning the 200 year old puriri.

9.4 Public Forum - Auckland Highland Games Association Inc.

Purpose

1. David Harvey, secretary of the Auckland Highland Games Association Inc. will be in attendance to address the Puketapapa Local Board on the community funding application for the Highland Games event being held in November 2014.

Recommendation/s

That the Puketāpapa Local Board:

a) David Harvey for his presentation on the community funding application for the Highland Games event.

9.5 Public Forum - Seini Perks

Purpose

1. Seini Perks, local resident, will be in attendance to address the Puketāpapa Local Board on her concerns about the number of accidents occurring in her street (50 Farrelly Avenue, Mt Roskill) and suggests the installation of speed bumps as a proposed solution.

Recommendation/s

That the Puketāpapa Local Board:

a) thank Seini Perks for her presentation on accidents occurring in 50 Farrelly Avenue, Mt Roskill.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Puketāpapa Local Board

28 August 2014

Puketāpapa Local Board Community Funding - Round One 2014/2015

File No.: CP2014/13669

Purpose

1. To present the applications received under round one of the Puketāpapa Local Board Community Funding Programme 2014/2015. The Puketāpapa Local Board is required to fund, part-fund or decline these applications.

Executive summary

2. For the 2014/2015 financial year the Puketāpapa Local Board set a total community funding budget of $33,412. This is the first round for the financial year. If the budget is split across the three rounds for the year, the budget for this round is $11,137.

3. Fourteen applications were received in this round, with a total requested of $57,027.

Recommendation/s

That the Puketāpapa Local Board agrees to fund, part-fund or decline the applications for round one of the Community Funding Programme 2014/2015 as follows:

Organisation name	Funds requested for	Total Amount Requested
The James Wallace Arts Trust (The Pah Homestead, TSB Bank Wallace Arts Centre)	Pah Homestead Community Day 2014	$1,225.00
Mt Roskill Baptist Church	Light Party (Halloween alternative event)	$741.00
The Parenting Place - Attitude Youth Division	Attitude programmes in Puketāpapa high schools 2014/15	$2,325.00
Auckland Playcentres Association	Hillsborough Playcentre 60th anniversary mural	$4,250.00
Mt Roskill Business and Community Groups Association Inc.	Business and community development in Mt Roskill Area - Roskill International Food Festival, Diwali and Christmas celebrations, website maintenance	$5,000.00
Owairaka Amateur Athletic and Harrier Club Inc.	Owai 5 mile and Puketāpapa fun run	$1,500.00
Auckland Regional Migrant Services Charitable Trust	Transport costs for Safari Multicultural Playgroup	$2,520.00
Grandparents Raising Grandchildren Trust NZ	Newsletter and outreach worker salary	$1,076.00
The Umma Trust	Domestic violence intervention and awareness training for volunteers	$4,700.00
Blind Foundation	Library services and accessibility equipment	$2,000.00
Roman Catholic Diocese of Auckland Ecclesiastical Goods Trust	Emergency family support services	$2,500.00
New Zealand Nejashi Trust Inc.	School holiday programme	$4,190.00
Global Lighthouse NZ	Youth Impact Media - media crew in Puketāpapa helping young people to tell their stories	$5,000.00
Auckland Highland Games Association Inc.	The Auckland Highland Games	$20,000.00
Total	$57,027

Comments

4. In March 2013, the Regional Development and Operations Committee (RDOC) resolved to continue the interim community funding approach for the 2013/2014 financial year (RDO/2013/32).

5. Three community funding rounds are scheduled for this financial year. This first round closed on 31 July 2014.

6. Through the Local Board Community Grants Fund, the Puketāpapa Local Board aims to assist community groups in their activities, projects, programmes, initiatives and events that make a positive contribution within the local area.

7. When reviewing applications, the local board should consider the following guidelines:

· The proposal’s alignment with the priorities of the Puketāpapa Local Board Plan priorities, such as:

o Improving and enjoying our parks and natural environment

o Creating quality places for our people

o Bringing our people together

o Building local prosperity

o A transport system that meets our needs

o Revitalising our town centres

· How the proposal addresses an identified community need

· The impact of declining or partially-funding the proposal

· Whether applicants or the proposed activity are based in the local board area

· Costs applied for are not legal costs, debt repayment or promotion of a particular political goal or religious ministry.

Please note: The above points are not eligibility criteria. They are guidelines to help the local board when considering the merits of each proposal.

8. This fund is allocated at the local board’s discretion. In accordance with its fiduciary duties, the local board is to act honestly, avoid conflicts of interest and act in what the local board believes to be the best interests of the community.

9. Round one of the Puketāpapa Local Board Community Funding closed on 31 July. The fund was advertised through local community networks and on the Auckland Council website.

10. For the 2014/2015 financial year the Puketāpapa Local Board set a total community funding budget of $33,412. No funding has been allocated to date. If the budget is split across the three rounds for the year, the budget for this round is $11,137.

11. Fourteen applications were received in this round, with a total requested of $57,027.

Consideration

Local board views and implications

12. The applications have been circulated for the local board’s consideration prior to this decision meeting.

Maori impact statement

13. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

General

14. The allocation of grants to community groups is within the adopted annual plan and local board agreement.

15. The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	Puketāpapa Local Board Discretionary Community Funding, Summary of Applications: Round One 2014/15	17

Signatories

Authors

Sarah Zimmerman - Community Funding Advisor

Authorisers

Kevin Marriott - Manager Community Facilities

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

28 August 2014

Puketapapa Local Board Small Local Improvement Projects (SLIPs) Programme 2014-2015

File No.: CP2014/17895

Purpose

1. This report provides an overview of the Puketāpapa Local Board 2014/2015 Small Local Improvement Projects (SLIPs) programme and recommends projects for scoping approval and commencement.

Executive summary

2. The Puketāpapa Local Board has $437,000 SLIPs capital funding (Capex) in the 2014/2015 financial year. A further $763,218 capital expenditure allocated to projects has been carried forward from previous years. Decisions on the availability of this deferral for expenditure are awaited.

3. The Puketāpapa Local Board has $58,140 Local Board discretionary capital funding (Capex) that has been allocated and carried forward from previous years. Decisions on the availability of this deferral for expenditure are awaited.

4. The Puketāpapa Local Board has $119,635 SLIPs operational funding (Opex) to allocate in the 2014/2015 financial year.

5. Recommendations are being sought in this report to allocate budget to the scoped proposals as detailed below:

1	Lovelock Track fence	$45,000 SLIPs Capex
2	Greenways Link: SH20 at Hillsborough – Monte Cecilia	$12,000 SLIPs Opex
3	Building Blocks Engagement Tool	$2,000 SLIPs Opex
4	Monte Cecilia Concept Plan	$7,735 SLIPs Opex
5	Lynfield Reserve stage 3	$127,000 SLIPs Capex
6	Community fruit tree planting	$2,500 SLIPs Opex
7	Hillsborough Cemetery volunteer trial project	$2,500 SLIPs Opex
8	Turner Reserve stage 2	$100,000 SLIPs Capex
9	Manukau Foreshore Network Plan	$80,000 SLIPs Capex $4,000 SLIPs Opex
10	Baseball Facilities at War Memorial Park	$200,000 SLIPs Capex $5,000 SLIPs Opex
11	Stocktake Report: Waste Minimisation activities in Puketapapa	$3,500 SLIPs Opex
12	Oakley Creek Strategy Project	$24,000 SLIPs Opex
13	Event budget top-up	$30,000 SLIPs Opex
14	Concept plan – item under confidential consideration	$10,000 SLIPs Opex

Approval of the recommendations in this report will allocate 100% of the available SLIPs capital expenditure in the financial year and 100% of the available SLIPs operational expenditure.

6. All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion prior to 30th June 2015.

7. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have budget allocated to them with less than six months remaining within the current financial year will be at risk of not being completed by 2014/2015 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2015/2016 financial year for completion.

8. Longer term projects will result in SLIPs capital funding being carried forward to the 2015/2016 financial year and these projects not being delivered within the 2014/2015 financial year.

9. Budgets for projects funded from 2014/2015 SLIPs operational expenditure must be fully expended within the 2014/2015 financial year.

Recommendation/s

That the Puketāpapa Local Board:

a) acknowledges receipt of the Puketāpapa Local Board 2014/2015 SLIPs funding summary programme

b) delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances

c) approves the Lovelock Track fence project for commencement and allocates a maximum of $45,000 SLIPs Capital budget

d) approved the Greenways Link: SH20 at Hillsborough – Monte Cecilia feasibility study for commencement and allocates $12,000 SLIPs Operational budget

e) approves the Building Blocks Engagement Tool project for commencement and allocates $2,000 SLIPs Operational budget

f) approves the Monte Cecilia Concept Plan to be updated and allocates $7,735 SLIPs Operational budget

g) approves the Lynfield Reserve cycleway stage 3 for commencement and allocates $127,000 SLIPs Capital budget

h) approves the Community fruit tree planting project to commence during planting season and allocates $2,500 SLIPs Operational budget

i) approves the Hillsborough Cemetery volunteer trial project implementation and allocates $2,500 SLIPs Operational budget

j) approves the Turner Reserve Concept Plan stage 2 project for implementation and allocates $100,000 SLIPs Capital budget

k) approves the Manukau Foreshore Network Plan implementation and allocates $80,000 SLIPs Capital budget and $4,000 SLIPs Operational budget

l) approves the Baseball Facilities project at War Memorial Park and allocates $85,000 SLIPs Capital budget from financial year 2014/2015 and SLIPs Operational budget

m) approves the baseball Facilities project at War Memorial Park for continuation in financial year 2015-2016 and allocates $115,000 SLIPs Capital budget from financial year 2015-2016, to be utilised in financial year 2015-2016.

n) approves a Stocktake Report for Waste Minimisation activities in Puketapapa and allocates $3,500 SLIPs Operational budget

o) approves the Oakley Creek Strategy Project for commencement and allocates $24,000 SLIPs Operational budget

p) allocates $30,000 SLIPs Operational funding towards the Event budget top-up

q) allocates $10,000 SLIPs Operational budget towards a Concept plan – item under confidential consideration

r) approves the New Kiwi women writers project for commencement and allocates $10,000 SLIPs Operational budget

s) notes that upon approval of the above recommendations 100% of the available SLIPs capital expenditure and 100% of the available SLIPs operational expenditure would be allocated to projects.

Comments

10. Communities are impacted by SLIPs projects. They provide an opportunity for staff and elected representatives to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs funded projects to be delivered.

11. Funding for the proposed projects within this report will come from the Puketāpapa Local Board’s SLIPs budget. After allocating budget to all the projects listed in this report and elsewhere, the Puketāpapa Local Board will still have unallocated SLIPs capital and operational funding. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the Board may wish to fund.

12. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Consideration

Local board views and implications

13. This report canvasses the views of the Puketāpapa Local Board.

14. The recommendations contained within this report fall within the Local Boards allocated authority.

Maori impact statement

15. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

16. All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion between prior to 30th June 2015.

17. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have budget allocated to them with less than six months remaining within the current financial year will be at risk of not being completed by 2013/2014 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2015/2016 financial year for completion.

18. Longer term projects will result in SLIPs capital funding being carried forward to the 2015/2016 financial year and these projects not being delivered within the 2014/2015 financial year.

19. Budgets for projects funded from 2014/2015 SLIPs operational expenditure must be fully expended within the 2014/2015 financial year.

20. The ability to spend/deliver outcomes is dependent on the availability of experienced staff or consultant project management resource.

Attachments

No.	Title	Page
a View	Puketapapa Local Board SLIPs Funding Programme 2014-2015	73

Signatories

Authors

Vandna Kirmani - SLIPs Project Portfolio Leader

Authorisers

Katrina Morgan - Team Leaders SLIPs

Ian Maxwell - Manager Parks, Sports & Recreation

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

28 August 2014

Interim Events Policy Framework and 2014-2015 Funding Allocation

File No.: CP2014/17302

Purpose

This report has three purposes:

1. To approve the allocation of funds for Board events for the 2014-2015 financial year

2. To adopt an interim policy framework until a community consultation has taken place, which will inform the further development of a strategic events policy.

3. To approve a provisional community consultation plan which will seek input on the range and type of events in the Puketāpapa local board area.

Executive summary

4. After its initial term of operation and the successful funding of a variety of events to support board priorities, Puketāpapa Local Board is reviewing its events-funding practice and seeking to establish a new policy framework to guide decision-making and assist with a more strategic approach.

5. A local events policy framework is an important tool in deciding how events are determined and delivered. Events are a valuable vehicle for achieving the outcomes, objectives and initiatives of the local board plan. Events can assist with at least five of the board's desired outcomes:

- People with a voice who can make a contribution

- Thriving local economy, good local jobs

- Vibrant, popular parks and treasured natural environment

- Healthy , safe people and places

- A strong sense of belonging and local identity

6. These in turn align with the Auckland Plan to support Auckland's community, cultural and economic aspirations. Alignment with the regional events policy is also important and the proposed interim policy framework has drawn on the principles for delivering events and criteria for decision-making, which were established by the Events Policy 2013.

7. The Puketāpapa Local Board policy will determine the key principles and criteria to guide decision-making and funding, and help ascertain the respective roles for the board and community groups in the delivery of events

Events give support to:

· developing social cohesion, community spirit and pride to enhance the life of the area and its communities

· building the identity of Puketāpapa and promoting a sense of place

· stimulating local economic activity

· enhancing community engagement and encouraging greater participation

· commemorating and respecting important occasions

· developing local arts and cultural expression

· raising cross-cultural awareness and understanding of the diversity in the community

· building community capability and capacity to develop new skills, volunteer , build networks and deliver events

· raising awareness and understanding of other areas of the board's work

8. This policy framework is to be regarded as an interim policy until an informal but comprehensive community consultation has taken place and the Board can respond to the feedback. It is envisaged that the framework will be further adapted and formally endorsed before the end of the 2014-2015 financial year.

9. For the remainder of the 2014-2015 financial year a calendar of events with provisional allocations of funding is proposed. The principle of continuing standard events and not approving new events will apply during this period due to the consultation and review to take place.

Recommendation/s

That the Puketāpapa Local Board:

a) adopts the 2014-2015 proposed programme of events and confirms the funding levels as set out in the enclosed table.

b) adopts the interim policy framework pending community consultation and feedback November 2014-February 2015 and review in March 2015.

c) confirms the provisional community consultation plan pending further development by the engagement advisor, September – October 2014.

Comments

10. Recommended programme for 2014-2015 FY

The total allocation available is based on the board approving a $40,000 top-up from SLIPs to Events in the 2014-2015 financial year, to add to the $57,505 already allocated as below:

Budget lines

Carols FY 14/15 $16,058

Events FY 14/15 $31,447 + $40,000 SLIPs top-up = $71,447

Civic FY 14/15 $10,000

Total available spend $97,505

Programme of events and funding allocations 2014-2015
Month	Event	Possible cost/ contribution	Decision-making point	Type of event & deliverer	Next steps
Sep/Oct 2014	Lovelock Track opening	$3000 From Civic Events 14/15	Once track finishing confirmed, resolution to allocate from Civic budget	Promotional – Local Board Services/Civic Events plus Parks	Scoping, confirm date
Oct 2014	Heritage Festival inputs: Pah Homestead Community Day Hillsborough Cemetery Walk State Housing Tour	$4000 From Events 14/15	Committed July. Confirm August $2000 x Pah Homestead $2000 x 2 walks	Culturally significant – regional events team (festival aspects), JWAT (community day)	Confirm specific amounts for each activity.
Nov 2014	Santa Parade	$15,000 From Events 14/15	Committed July Confirm funding August	Community building – in-house. Events team to coordinate, work with community partners	Meetings with Business Assoc to determine partnership
Nov 2014	Carols by Candlelight	$16,058 From Carols budget line 14/15	Committed and funding confirmed July	Culturally significant – regional events team through contractor	Same delivery as previously- community discussion re future years.
Jan 2015	Movies in Park	$6250 From Events 14/15	Confirm August	Community building – regional events deliver through contractor	Decision-making by Board
Mar 2015	Cenotaph opening & Fields of remembrance	$2000 From Civic Events 14/15	Confirm August	Promotional – Civic Events delivery with Local Board Services	Decision-making by Board, detail on costings to come
Mar 2015	Neighbours’ Day grants	$3000 From Events 14/15	Confirm August	Community building – Local Board Services	Decision-making by Board
April 2015	ANZAC Day /WW1	$5000 From Civic Events 14/15	Confirm August	Culturally significant – Civic Events deliver	Decision-making by Board
Apr/May 2015	Taste of Puketāpapa	$10000 From Events 14/15	Confirm August	Community building – contractor delivery with assistance from the Events team and community partners	Decision-making by Board, info from Events re assistance
June 2015	Disco for Youth with Disabilities	$4000 From Events 14/15 (equal contribution from Albert-Eden)	Confirm August	Culturally significant – combined delivery with Albert-Eden, as per 2013 & 2014 deliveries	Decision-making in August
Jun/ Jul 2015	Matariki	$18000 From Events 14/15	Confirm August	Culturally significant – regional events team via contractor	Advice on possibility of use of maunga
Before 30 Jun 2015	New Kiwi Women Writers	$10000 From Events 14/15	Confirm August	Community building – contractor delivery	Decision-making by Board, detail on costings to come
	Total	$95.308
Jul/Aug 2015	Community Awards	$3000 From Civic Events 15/16	Confirm August	Community building – Civic Events plus Local Board Services	Scoping, decision-making by Board

11. Interim Events Policy framework

Purpose

To provide a strategic framework for the effective decision-making, funding and successful delivery of a range of events in the Puketāpapa Local Board area, aligned to Board outcomes. The policy framework aligns with the Auckland Council Events Policy 2013, and the community, cultural and economic aspirations of the Auckland Plan.

Background

Puketāpapa Local Board has a relatively small discretionary events budget. It also has a strong aspiration to reach a very diverse range of ethnicities and socio - economic strata in the community with relevant and meaningful events to achieve at least five of its desired outcomes:

· People with a voice who can make a contribution

· Thriving local economy, good local jobs

· Vibrant, popular parks and treasured natural environment

· Healthy , safe people and places

· A strong sense of belonging and local identity

To date, the board has undertaken a strong calendar of small to medium scale events throughout each calendar year of operation, since 2011. The range of events has included cultural, summer entertainment, sports, arts and culture, heritage, Christmas events, economic activities, health and safety, and local community celebrations. Developing many of these events has required strong local board and local board services input, as well as intermittent allocations from SLIPs budgets to make this range of events possible. There has also been some assistance from the central events team for selected events.

The board now wishes to take a more strategic approach and formalise its events delivery policy. This includes reviewing and evaluating the current programme of events and the decision-making criteria. It also involves forward-planning the calendar of events and associated funding well before the start of each financial year. An important aspect in going forward is consultation with a range of community groups to assess whether the board is achieving its intended outcomes and to determine community capacity and interest in participating in future event development.

Draft Vision

Dynamic events that make a difference to life in Puketāpapa, celebrate our diversity and help build an inclusive community

Definition of events

An organised special occasion and activity of limited duration that brings people together for the primary purpose of participating in an uplifting community, cultural, commemorative, recreational, sport, art, educational or entertainment experience

(Auckland Council Events Policy 2013)

Purpose of events in Puketāpapa:

· developing social cohesion, community spirit and pride to enhance the life of the area and its communities

· building the identity of Puketāpapa and promoting a sense of place

· stimulating local economic activity

· enhancing community engagement and encouraging greater participation by those usually less likely to engage

· commemorating and respecting the important occasions of diverse cultures

· developing local arts and cultural expression

· raising cross-cultural awareness and understanding of the diversity in the community

· building community capability and capacity to develop new skills, volunteer , build networks and deliver events

· raising awareness and understanding of other areas of the board's work

Puketāpapa Local Board event types

§ Consultation – within governance and project budgets, eg Local Board Plan road shows, Unitary Plan drop-in sessions; park concept plans. These provide important democratic opportunities for community feedback on proposed plans and projects and participation in place-making.

§ Promotional – tied to programmes and projects, sometimes funded from Civic events, sometimes from a project budget, eg Waikowhai Coast Festival, Lovelock Track opening or other park up-grade completions. These draw attention to important local features and the work of the Board.

§ Community building – linked to Local Board Plan outcomes, building community participation and capacity, identity, pride and sense of belonging. These are sometimes funded from the Discretionary Events budget, sometimes via community grants, eg Neighbours’ Day grants; Movies in Parks, Roskill Baptist Light Party, Disco for Youth with Disabilities.

§ Culturally significant events – relating to our cultural heritage, sometimes funded from Civic, sometimes from the Discretionary Events budget, eg Matariki, ANZAC, Heritage Festival, Christmas events. These aim to celebrate important milestones and anniversaries significant to different sectors of the community, and to increase awareness and understanding of our diverse community.

Role of the Board

It is important to differentiate between board events and those funded by community grants. Events funded by the local board from the Event Fund are board-owned and delivered events. The community grants system provides a contestable basis for events as well, to be run independently.

In-kind support can also be provided by the board where an event is not funded by the board but which aligns to board outcomes. This kind of support can be the provision of collateral: subsidised equipment; advice, help on the day, assistance with promotion etc.

Principles and Criteria for Delivering Events

The Puketāpapa events policy will be consistent with the Auckland Council Events Policy Principles and Funding Criteria (attached).

This events policy seeks to achieve collectively through local, regional and major events to:

· Bring people together to share memorable experiences

· Celebrate Auckland and its people

· Commemorate and respect important occasions

· Profile Auckland and its diverse localities

· Invigorate Auckland’s economy

Key drivers for local board involvement in events are given as:

· deliver on priorities of Local Board Plans

· help build a shared sense of community and local identity

· enable community-led events and involvement.

Summary of key principles

· The need to establish clear objectives for the event, outline who the event is for and detail how the event will be implemented and how the event will be evaluated

· importance of engaging key stakeholders early to identify issues, opportunities and impacts

· the importance of communications and marketing

· the need to determine accessibility - easy attendance by all, participation, affordability, transport

· health and safety factors

· environmental sustainability and impacts

Summary of funding criteria:

· The degree to which the event meets the desired achievements of the events policy

· the extent they provide variety and a range of events in the locality

· are unique or new

· fill a gap or priority

· do not clash in type or timing with another similar event

· the levels of positive community benefit generated

· the degree of community support, involvement, partnership, capability development

· how effectively an event was run in the past for a repeat event

· how risky a new event will be

· potential attendance

· growth potential

· how accessible an event will be to all

· degree of iwi engagement

· degree of sustainability - financial and environmentally

· cumulative impacts

· other funding sources

Delivery

o Each given event shall have a clear delivery mechanism to be set out in a project plan which assigns roles and responsibilities to the parties involved: Board and Local Board Services roles, the Council Events delivery and facilitation and communications teams, contractors, partnering community groups and any other.

o Contractors or Events team delivery personnel should deliver events where ever possible and always at above $5000 funding level.

o Regular communication and meetings during the planning, delivery and evaluation of each event. At the inception of a project, meetings with a core group comprising contractor/event co-coordinator, Portfolio holder or delegate, LB Advisor, relevant subject matter expert, communications advisor and any other key person to be held at the start, mid and end point of a project and as required. These meetings can be coordinated with events portfolio meetings or clustered if need be.

o Monitoring and evaluation mechanisms to be set in place for surveying at events and for full reporting, debriefing and evaluations post-events.

o Evaluation forms to be present and collected at each event for gathering feedback and small surveys of registered participants where possible.

o Event reports and evaluation to be completed within two months of each event. Accountability processes should be aligned between board and central events teams.

12. Community Consultation

Suggested framework

A structured programme of consultation with key community stakeholders is to be fleshed out with the engagement advisor. This would include a carefully framed survey to be conducted at community meetings and workshops, on line and at board events during the 2014-2015 summer season.

September - November 2014:

-meetings with Business association, schools , churches re Christmas events.

November 2014 and February 2015:

-wider consultation - iwi, migrant and refugee associations, ethnic associations, youth, seniors, Roskill community network and others

Late February

-Community brainstorming event - facilitated

- full Board brainstorming workshop re feedback from consultation and possibilities for 2015-2016

Key information to determine through that process:

- Should we have an events-specific contestable fund? What do people think should be included in that, as opposed to community grants?

- How should we involve the community in decision-making, evaluation?

- Feedback on the Interim Events Policy

- How does the community want us to be involved in events – Funder? Deliverer? Sponsor? Partner? Promoter?

- Is the range of Board events supporting the achievement of our desired outcomes?

- Are we duplicating the activities of other agencies or groups?

- Is our calendar of events meeting community aspirations for community building, recognition of important occasions and opportunities to participate?

- Are there new events we could consider- what are the vital gaps?

- How we can measure how many and who participates in our events?

- How events can be spread though the year.

- How events should be evaluated.

Consideration

Local board views and implications

Consultation with a range of community stakeholder is planned November 2014 – February 2015 to gather views which will inform further planned development of the events policy.

Maori impact statement

Maori views have not yet been sought in relation to the events policy framework but iwi will be engaged as part of the community consultation. The scope and approach to consultation, particularly with mana whenua, will be defined in the community consultation plan to be developed.

Implementation

The calendar of events is to be implemented in the August 2014– June 2015 period. At completion of the community consultation in February 2015, the events policy will be finalised and formally adopted by the board, March – April 2015. This will be accompanied by planning the 2015-2016 events calendar and proposing associated funding allocations.

Attachments

No.	Title	Page
a View	Auckland Council 2013 Events Policy Principles and Funding Criteria	87

Signatories

Authors

Jill Pierce - Local Board Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

28 August 2014

Auckland Council Events Policy (May 2013)

Key Principles for Delivering Events

The council organisation and its CCOs will role model excellent standards of planning and delivery and will encourage events it supports to operate within the following best practice principles:

Planning

· Planning for events should establish clear objectives for the event, outline who the event is for, detail how the event will be implemented and how the event will be evaluated.

· Take account of the region-wide calendar of events when deciding the timing and location for an event.

· Identify any planning restrictions applying to use of the event venue, such as articulated in reserve management plans.

· Where appropriate, develop a sustainability plan for the event that identifies how the event will be provided in future years. Identify how the financial sustainability of the event may be improved over time.

· Facilitate discussion between the governing body and local boards where there are issues of concern.

Engagement and Communications

· It is important to engage with affected communities (via local board if appropriate) and stakeholders (e.g. local boards, businesses, iwi) at early stages of the event planning process to identify issues and opportunities.

· As part of the early planning, identify who in the community could be affected by the event and engage with these stakeholders to minimise disruption particularly around traffic, parking and noise. It is important to keep in mind the overall impact of multiple events in the same location. Keeping affected neighbourhoods informed of the overall event programme in their area is important.

· Build relationships with iwi in the design, planning and delivery of events of mutual interest through engagement at an early stage of the event planning process.

· Communicate and market the events calendar through effective communication channels to reach both mainstream and minority sectors of the population.

Accessibility

· Consider the accessibility of all people, regardless of ability, disability, age, ethnicity or religion.

· Identify how people will travel to the event venue by developing a transport plan that includes provision for public transport, walking and cycling.

· Identify how people with disabilities or limited mobility will travel to the event. Make provision for adequate accessibility parking or drop-off.

· Consider the affordability of the event, relative to the target market for the event.

Safety

· Ensure events comply with relevant health and safety legislation and undertake health and safety planning and appropriate risk management

· Plan for personal safety and security at events, including safety of people going to and from the venue.

· Provide for responsible use of alcohol to minimise alcohol-related harm during and after the event.

Environmental Sustainability and Impact

· Plan how to manage waste from the event. Plan to include waste minimisation and zero waste practices such as using renewable and recyclable products where possible.

· Identify how noise impacts will be minimised for neighbours.

· Minimise impacts on ecologically sensitive environments, including run-off into waterways.

Community Health

· Provide healthy eating options where food is available.

· Provide smoke-free events at enclosed venues or semi-enclosed spaces, and allocate substantial smoke-free zones on open space venues. Recognise that most parks and open-spaces are smoke-free.

· Promote and support sun-smart measures at outdoor events.

Funding Criteria Guidelines

The following funding criteria guidelines apply to regional events funding allocated by the governing body. These may also be useful for local boards and ATEED in the allocation of their event funding.

When applying for regional funding, event organisers will need to demonstrate that the event meets the criteria for regional events⁸. Where an event has been declined for either major or local event funding, it will only be eligible to apply for regional event funding if it clearly fits the definition of a regional event. Criteria to prioritise eligible applications for events funding from contestable funds are as follows:

Regional event key priorities:

· extent to which the event supports other council strategic outcomes such as for sport and recreation, arts and culture, community development

· extent to which the event builds regional identity

· extent to which the event showcases Auckland’s assets (includes harbours and coastline, stadia, renowned and talented people) and what’s special about the region

· extent to which the event has a region-wide impact.

Funding criteria:

The degree to which the event delivers the desired impacts for events as outlined in Events Policy:

· bring people together to share memorable experiences

· celebrate Auckland and its people

· commemorate and respect important occasions

· profile Auckland and its diverse localities

· stimulate economic activity.

The extent to which the event expands the variety or range of events on offer:

· is during the seasonal low points such as winter, long weekends, school holidays

· is unique or new

· adds to the range of events on offer for the proposed catchment (arts, cultural, sporting, heritage, entertainment)

· fills an identified event gap or priority such as:

-celebration of Maori culture or significant occasion

-youth events

-events for children

-celebration of Auckland

· is not directly duplicating a similar event in a similar location at a similar time.

The level of positive community benefits generated by the event:

· fundraising and exposure for community organisations

· increased revenue and exposure for businesses

· capability building of community organisations and individuals

· promoting excellence in performance or sport

· talent development

· cultural expression and better understanding of diverse communities

The amount of community support, involvement and/or active partnerships in the event from:

· sponsors

· associated community, regional or national organisations

· volunteers

· businesses or corporates

· non- government organisations

· charitable trusts.

For an existing event how effectively the event has been run in the past:

· delivering a quality experience to the participants, volunteers and funders

· meeting its stated objectives

· compliance with consents, permits and licenses

· financial performance.

For a new event how well planned the event is relative to the scale and risks associated with the event.

Other considerations

In addition to the above criteria, the following will be considered:

· the anticipated level of attendance including volunteer support, performers and/or competitors

· potential of the event to grow, possibly into a major event for the region

· how accessible the event is proposed to be:

- universal accessibility with specific considerations for disabled persons and where appropriate for older adults and children

- transport accessibility

- cost, affordability relative to target market

- open to anyone who wishes to attend and not restricted to particular sectors of the community

- access to knowledge and information through appropriate channels

· whether the event is one-off or multi-year with a sound strategic plan for its development

· extent to which iwi are to be engaged early in the planning and consulted on the impacts

· the degree to which the event is financially sustainable:

- overall cost of the event relative to the scale and benefits of the event

- proportion of funding contributed by organisation

- the ability to attract/leverage other funders and sponsor

- the length of time the event has been run and its dependence on public funds

- volunteer contribution, capacity and capability

- how any profits generated by the event are distributed

- working towards a strategy for events to become more financially sustainable including retaining profits from previous events to underwrite the next event

· The degree to which the event uses sustainable practices:

- transport planning

- sound environmental operations and works to promote green initiatives

- respects the environment and promotes protection of key assets

· whether the event is in the appropriate venue for its scale and type, and/or makes the best use of Auckland’s event infrastructure

· extent to which the event adds to any cumulative impacts on local neighbourhoods and businesses, balanced against benefits to the region as a whole (relates to its timing and location relative to other events on the calendar)

· whether the event has received funding from any other council group sources

· extent of operational planning to role model exemplary compliance with safety and amenity standards and use opportunities to support other council policies and plans, including any current or future ones relating to waste minimisation, alcohol harm reduction, community safety, smoke free and accessibility.

Puketāpapa Local Board

28 August 2014

Annual Report 2013/14

File No.: CP2014/17305

Purpose

1. This report compares the actual activities and actual performance with the intended activities and the intended level of service as set out in the Puketāpapa Local Board Agreement for 2013/14. The information is prepared as part of the Puketāpapa Local Board’s accountability to the community for the decisions made throughout the year.

Executive summary

2. The Local Board is required to monitor and report on the implementation of the Local Board Agreement for 2013/14. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service and for these comments to be included in the Auckland Council Annual Report.

3. The attached report is proposed for approval from the Puketāpapa Local Board.

4. The Auckland Council Annual Report will be audited and then reported to the Governing Body for adoption on 25 September 2014.

Recommendation/s

That the Puketāpapa Local Board:

a) notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2013/14

b) approves:

I. The message from the Chairperson, which provides the Local Board’s comments on local board matters in the 2014 annual report

II. The list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2013/14

c) gives authority to the Chair and Deputy Chair to make typographical changes before submitting for final publication

Discussion

5. The Local Board is required to monitor and report on the implementation of its local board agreement for 2013/14. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23 Monitoring and reporting

(1) Each local Board must monitor the implementation of the local board agreement for its local board area.

(2) Each annual report of the Auckland Council must include, in respect of local activities for each local board area, an audited statement that:

i) Compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii) Specifies whether any intended changes to the level of service have been achieved; and

iii) Gives reasons for any significant variation between the level of service achieved and the intended level of service.

6. Each local board must comment on the matters included in the annual report under subsection (2) in respect of its local board area and the Council must include those comments in the annual report.

7. This report focusses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion into the Annual Report 2013/14. The draft report contains the following sections:

· message from the Chair

· key achievements

· financial results

· performance measures.

8. Local board comments on local board matters in the annual report will be included in the annual report as part of the message from the Chair.

9. The next steps for the Annual Report are:

· Audit during August 2014

· Report to the Finance and Performance Committee in September

· Report to the Governing Body for adoption on 18^th September

· Full New Zealand Stock Exchange disclosure on 26^th September

· Publication on 24^th October

· Copies of the annual Report will be provided to the local board office.

Consideration

Local board views and implications

10. Local Board comments of local board matters are included in the annual report as part of the message from the Chair.

Maori impact statement

11. The annual report provides information on how the Auckland Council has progressed its agreed priorities in the annual plan over a 12 month period. This includes engagement with Maori, as well as projects that benefit various population groups, including Maori.

Attachments

No.	Title	Page
a View	The 2014 Annual Report will be circulated under separate cover	159

Signatories

Authors

Christine Watson - Manager Financial Advisory Services - Local Boards

Authorisers

Kevin Ramsay - Manager Finance, Auckland CFO

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

28 August 2014

Auckland Transport Report, August 2014

File No.: CP2014/18349

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area since the last report.

Monthly Overview

2. The Transport Portfolio Lead briefing on transport matters in the Puketapapa area took place on 20 August. Transport matters in the Local Board area was discussed including the corridor management plan for Mt Eden Road.

3. Several workshops were attended by Auckland Transport officers on 23 July with Puketapapa Local Board. Topics discussed were responsibilities for rubbish and leaf fall in the Local Board area, the draft corridor management plan for Mt Albert Road and Greenlane Road where they pass through the Puketapapa Local Board area.

4. Auckland Council and Auckland Transport officers also updated the Local Board on various cycling initiatives in the Local Board area and synergies between projects. Opportunities for bike parking in the Local Board areas were also discussed.

Recommendation/s

That the Puketāpapa Local Board:

a) receive the report.

Reporting back

Consultation Report

5. No road changes have been forwarded to the Local Board for comment in the past month.

Local Board Capital Projects

Updates on the current projects being progressed by Auckland Transport on Puketapapa Local Board behalf are detailed below.

Mt Albert Road Pedestrian Crossing Facility

6. The contract has been let to Fulton Hogan. They are in the process of producing a Traffic Management Plan and contract controls for approval. It is now anticipated that works will begin in September, subject to the Traffic Control Committee resolution approval

Richardson Road/Oakdale Intersection improvements

7. The contract has been let to Fulton Hogan. They are in the process of producing a Traffic Management Plan and contract controls. It is now anticipated that works will begin in August.

June 2014 Resolutions – Rough Order of Cost requests

8. Auckland Transport received the June resolutions of the Puketapapa Local Board requesting rough order of costs for various proposals for use of the transport capital fund. Feedback from these requests is noted below.

Dominion Road Park and Ride

9. The Local Board has asked Auckland Transport to consider costing a project that would create a Park N Ride facility at 1097 Dominion Road and surrounding properties. These properties are currently owned by Auckland Council and are to be used during the construction phase of the Dominion Road upgrade.

10. Auckland Transport advises that this project is best left until the Dominion project is complete and the use of the land in question is finally determined. Any construction of a Park N Ride facility would only happen after June 2016 which means any funds allocated by the current Local Board could not be spent in time.

11. In addition, the cost of the project would probably be beyond the Local Board’s transport capital allocation as there are property issues to deal with in terms of demolition/removal of the houses currently on the property, plus the construction of the parking area.

Richardson Road Cycle Crossing between Underwood Park and Hendon Park

12. The purpose of this project is to provide a safe crossing for pedestrians and cyclists across Richardson Road, linking up Underwood Park to Hendon Park cycle facilities.

13. The proposed location for the cycle crossing is approximately 65m from the existing signalised intersection of Richardson Road and Hendon Avenue. This is considered to be a relatively short distance from a signalised intersection and AT doesn’t consider it to be inconvenient for pedestrian/cyclists to use the existing crossing facility.

14. In addition, providing a mid-block crossing so close to a signalised intersection could contribute to delaying traffic operations along Richardson Road. Due to these considerations, Auckland Transport does not support this proposed signalised crossing.

Sandringham Road Cycle Route

15. The aim of this project is to create a safe cycle route from Ernie Pinches Drive, across SH 20 to the Wesley Community Centre and War Memorial Park

16. This project is still awaiting feedback from Auckland Transport.

Mt Albert Road/May Road Safety Barriers

17. Auckland Transport is reviewing the intersection of Mt Albert Road and May Rd to assess its suitability for crash barriers to be installed on the footpath as proposed by the Local Board. An update on the recommendation will be given at the meeting.

Auckland Transport HOP Retailers

18. There are two retailers for HOP cards in the Puketapapa area. The White Swan Superette, White Swan Road and Era Superette, 1260 Dominion Road. All AT HOP retail locations can be found here: AT.govt.nz/retailers.

19. As advised at the last board meeting, a number of new retailers are being added to the network over the next year. One of these is in the Puketapapa Local Board area – as of next week there will be the Waikowhai Superette, 421 Hillsborough Road, Hillsborough, as one of the additional AT HOP retailers across Auckland.

20. AT is implementing the AT HOP retail network across Auckland carefully considering a number of factors, particularly from customers’ perspectives, such as accessibility, opening hours and importantly legacy/current retail sales of all public transport ticket sales.

21. AT will continue to review where retailers are located, and how customers are being serviced. Topping up at a retailer is only one of a number of options for AT HOP; customers also have the option of doing a one-off top-up online at AT.govt.nz/athop or setting up an auto top up online or topping up at one of our Customer Service Centres or at Top-up Machines at all train stations.

22. AT have not had a tertiary student cash fare for at least 10 years. As student cash fares are subsidised they are only available through HOP. Student fares are available with HOP cards otherwise the equivalent adult fare is payable. Having the student concession ratified through the HOP card process is more robust and also quicker than cash fares and showing student ID.

23. AT intends to move to an exact fare only being accepted on buses and in the future to a cashless system for buses.

Auckland Transport Parking Strategy Discussion Document

24. This discussion document is the first to comprehensively review issues associated with parking region-wide. Key elements of the discussion document include an analysis of issues associated with the city centre, the city fringe, metropolitan and town centres and residential streets across the region. There is a clear link to the region’s public transport strategy through consideration of the role of park-and-rides, and the needs of the forthcoming (bus) Frequent Transport Network, and the possibility that the AT HOP card may be able to be used for payment for parking, in some situations.

25. A late rush has seen around 4300 groups and individuals make submissions on a discussion document which will help shape the future of parking in the Auckland region.

26. Auckland Transport consulted for two months on issues such as the cost of on and off-street parking, the provision of parking on main arterial roads, residential parking zones and permits, and park and ride facilities.

27. Submissions are now being collated and analysed. The next step will be to draw up a region-wide parking policy which will be based on information from those submissions.

28. A report on key themes and possible policy responses is expected to be reported back to the board of Auckland Transport in September.

East West Connections

29. The public communications and engagement process on the East West Connections programme has largely been completed. The aim of the engagement was to communicate to the wider public the aim of the East West Connections programme and make sure transport issues in the area are fully understood before any work is done on options.

30. A number of community engagement events were held and feedback will be analysed after further events are held in early August. Overall the public have been very interested in the project and forthcoming with feedback on the transport network in the area.

31. An estimated 100 people visited the stand at Onehunga night market, more than 800 at the old Mangere Bridge event and about 200 at Sylvia Park Mall. Two mataawaka hui and a facilitated workshop with business and community groups were also held.

32. Key feedback themes included difficulties experienced at Gloucester Park interchange, congestion and freight along Church/Neilson streets, extension of existing walking and cycling paths, improved public transport connections, rail to the airport, safety (especially for children), keeping healthy (walking and cycling paths, reducing pollution), the Highbrook interchange, South Eastern Highway connections and connections to/from Onehunga-Penrose

33. The feedback will be used to investigate potential solutions to address two priority issues – connections into and out of Onehunga-Penrose and public transport between Mangere and Sylvia Park. It will also be used in continuing work with stakeholders and the community to develop a transport network in the East West area that addresses the issues identified and supports planned growth.

Local Board Engagement Plan

34. Auckland Transport has finalised the main elements of the Local Board Engagement Plan, which documents how AT will engage with local boards on a board-by-board basis. Where local boards have not made specific inputs requesting changes to the “standard” approach in respect of their local board area, the standard approach will remain applicable. The Plan comprises several elements:

35. The substantive document – this sets out the principles which underlie the way in which AT seeks to work with local boards.

36. Annex 1 – Three-year Work Programme: This was produced last year for the first time, and will again be produced this year when the current discussions over budget have been settled.

37. Annex 2 – Advocacy Initiatives: This is a listing of the local board’s advocacy initiatives, and will be produced when the LBs’ have finalised their new advocacy initiatives through the Local Board Plan process.

38. Annex 3 – Engagement Process Guidelines: This document has been individualised for each local board, on the basis of input made over the last few months by local boards. It sets out specific processes applying to engagement on a wide range of AT initiatives. This Annex is a living document and can be easily adapted at local board request to meet their own internal processes (for example, one local board may have delegated the provision of feedback on an initiative to their Transport Portfolio Lead, where another local board may require a workshop to discuss a similar initiative). Alternatively, it may turn out that the particular engagement process specified may not work well for Auckland Transport. This may be because of a specific circumstance which makes it more sensible to engage on an initiative in a different way than documented, or it may be because the process as a whole is flawed in some way. In either case AT will discuss the concerns with the local board and seek to find an agreed way forward.

39. It is likely, given that this represents a new approach to ensuring consistent approach to engagement, that it will take a little while for both local boards and AT departments to work effectively with this approach in practice. AT welcomes feedback as to any difficulties that arise and how this process could be improved.

Auckland Transport News

Panmure Station

40. The new Panmure railway station has seen a 57% increase in passenger numbers since it opened in January and a 73% increase compared with this time last year. Panmure is now ranked the 10^th busiest railway station in Auckland, up from 18^th in 2013. On average some 1116 passengers use the Panmure station every week day, in 2003 it was used by less than 100 a day.

41. The $17.5m interchange allows easy and direct transfers between rail and bus, benefiting those living and working in the area as well as those travelling through Panmure as part of their daily commute. Transfers now account for approximately 8% of all public transport boardings.

42. The interchange is part of the Auckland Manukau Eastern Transport Initiative (AMETI) with future stages seeing the creation of busway lanes along Lagoon Drive and Pakuranga Road to a new bus station at Pakuranga town centre.

New Waterview Shared Path

43. Auckland Transport is about to unveil plans for a new walking and cycling link between Waterview and Mt Albert. Delivered as part of the Waterview Connection project, the shared path will add to Auckland’s growing cycling and walking network, connecting with the north-western (SH16) cycle route and existing shared paths to Onehunga and New Lynn.

44. Auckland Transport has investigated a range of options, talked with property owners and developed a concept design for the path. Two open days were held in July to discuss the project with the community and get public feedback.

45. The Waterview shared path will be around 2.4km long and around 3.5 metres wide, running from Alan Wood Reserve off New North Road, following the route of Oakley Creek and connecting with Great North Road (Attachment B).

46. Two new bridges will be built along the route - one across Oakley Creek and the other over the western rail line - to connect communities to the path. There will also be easy access to the path at various points along the route, such as Phyllis Reserve and the Unitec campus.

47. The project will mean safe traffic-free links for cyclist and pedestrians with improved access to local schools, colleges and other community facilities. The path will be well lit and have a low gradient to make it safe and easy to use.

48. Construction is expected to begin in late 2016 and take around 12 months to complete.

49. For more details: https://at.govt.nz/projects-roadworks/waterview-shared-path/

City Rail Link design change

50. A significant design change to the City Rail Link (CRL), will save over $150 million, improve the reliability and journey time of train services, minimise construction disruption in Symonds Street and reduce property purchase requirements.

51. Auckland Transport (AT) has decided to redevelop the existing Mt Eden Station and connect it to the CRL rather than build a new underground station at Newton.

52. Since the City Rail Link’s concept design was developed two years ago, there has been concerted effort to optimise the design and drive value for money. The change that has resulted from this focus will reduce cost by removing the very deep Newton station, which will also reduce construction disruption in upper Symonds St by 12 to 18 months.

53. The new design will connect passengers at Mt Eden Station to the CRL which previously bypassed them and improve operation reliability through the provision of a separated east-west junction so train lines won’t need to cross over each other.

54. The CRL platform at Mt Eden will now be built in a trench similar to the New Lynn station, and be open to the sky, rather than deep underground as was the case for the proposed Newton station location. This open air location and the separated train junction will also lower operating costs.

55. In addition, fewer surface properties will be required. Owners affected by the new design have been contacted directly by Auckland Transport about the change.

56. As well as these significant community, cost and service benefits, the development potential associated with Mt Eden Station will not be limited by volcanic cone view shafts and heritage buildings which constrained the Newton location. Changes in the rail track alignment will also reduce vibration and noise effects on surrounding properties and improve travel times.

57. Further information on the design changes and upcoming milestones for the CRL will be explained to the community at open days in the project area in late August/early September.

Issues Raised through/ by Board Members

Location or Name of Issue	Description	AT Response
Hillsborough Road and Olson Avenue area	Complaint from that traffic travels very fast past 202 Hillsborough Road which makes crossing the road very difficult. A speed advisory sign for this location was going to be installed – update on when this is to happen.	There is a controlled crossing at approximately 186 Hillsborough Road, which is the safest way to cross the road in this area. A driver feedback sign will be relocated to 229 Hillsborough Road and quotes for this relocation are currently being obtained. Speed camera enforcement is a police matter and the speeding matter will be brought to the attention of the police at the next AT/NZ Police liaison meeting.
Arundel Street	Report of speeding issues in Arundel Street – vehicles accessing Keith Hay Park.	This issue has been logged.
Parking Facilities in the Local Board area	Request to understand which parking facilities in the Local Board area are owned by Auckland Transport.	The following properties are parking facilities owned and managed by AT: 371A Mount Albert Mount Roskill 580 Richardson Mount Roskill 219 Stoddard Mount Roskill
Jasper Avenue carpark	Some long stay parking is occurring in this car park. Is it enforced by Auckland Transport?	This carpark is not an AT facility but AT do carry out enforcement at this location. A request has been made for more frequent enforcement. Recent parking surveys showed that the car park was not parked out during normal trading hours but that parking spikes occur in the evenings and weekends when parking enforcement times do not apply.

Attachments

No.	Title	Page
a View	Map of Waterview Shared Path	167
b View	Local Board Engagement Plan	169

Signatories

Authors	Lorna Stewart, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Puketāpapa Local Board

28 August 2014

Auckland Transport Quarterly Update to Local Boards
For the quarter 1 April to 30 June 2014

File No.: CP2014/18366

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months April – June 2014 and the planned activities anticipated to be undertaken in the three months July – September 2014.

2. Attachments include:

· A - Auckland Transport activities

· A1 - Travelwise Schools activities

· B - Decisions of the Traffic Control Committee

· C - Report against local board advocacy issues

· D - Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Puketāpapa Local Board:

a) receive the Auckland Transport Quarterly Report

Significant activities during the period under review

Key Agency Initiatives

SMART (South Western Multimodal Airport Rapid Transit) Project

1. Investigation into protecting a rail (rapid transit) corridor from Onehunga to the Auckland airport then connecting back to the main trunk line at Puhinui forming a rail loop.

2. As part of planning for the future public transport network, Auckland Transport has been in discussion with Auckland Airport about making provision for a potential rapid transit corridor in its master plan. Rail has been identified as the best long term public transport option for improving transport in Auckland’s airport and south western area. Auckland Airport has allowed for a rail corridor and station at the terminal as part of its latest master plan. There are no confirmed alignments for rapid transit links outside the airport property yet and further work is required to confirm this and the timing of any construction. The project is currently in the development phase and public consultation will be carried out when there is more certainty on feasible alignments and station locations.

East West Link

3. The primary objective of the project is to provide an improved freight connection between SH20/Onehunga and the Southdown (MetroPort) and adjoining SH1 inland port. It is expected that there will be growth of freight transport via this corridor. Safety, amenity and service upgrades will also be considered. At the moment, At is investigating what can be provided within the current road reserve; however, some land purchase may be required.

4. The project team has started the process for procurement of a professional services contract for the production of the Detailed Business Case in 2014/2015, subject to approval of funding. The contract will be led by the Transport Agency, as principal. Indicatively, the construction is scheduled to start by 2016/2017 with forecast completion by 2019/2020.

PT Development

City Rail Link

5. The CRL is a 3.5km double track underground electrified rail line running under Auckland City centre from Britomart Station to the Western Line near the existing Mt Eden Station. Britomart would become a through station and provide for 3 intermediate stations in the Aotea, Karangahape Road and Newton areas. Following AT confirmation of the designated route recommended by the Independent Planning Commission, appeals were received from 6 parties and the Project Team is currently working with those appellants to work through matters raised.

Distributed Stabling – Detailed Design

6. The project entails the development of out stabling facilities which support rail services throughout the region. These facilities are located in the South, CBD and West and comprise facilities for overnight stabling of trains and staff facilities. Installation of Transdev staff facilities at The Strand will be completed over the next 4 months.

Electrification Safety Works

7. This project will identify and address safety risks arising from the introduction of overhead electrified traction infrastructure to the Auckland rail network. The scope of work includes implementation of recommendations from a series of risk reviews into public trespass/climbability risk at stations, investigation into possible platform-train interface and trip hazard issues between new EMUs and existing platforms. Fencing additions have been completed. Anti-climb roller barriers are to be installed by the end of July.

Newmarket Crossing

8. Upgrade a level crossing in Newmarket that constrains train movements into/out of Newmarket Station and inhibits planned increases in timetable frequencies. The preferred option has now been selected as the Cowie Street Linkway to Laxon Terrace. Community group meetings commenced late February 2014, with the next meeting scheduled for early August 2014. The design tender has been awarded and concept design is underway.

Upgrade Downtown Ferry Terminals

9. The waiting area on pier 2 is now complete and handed over.

10. The design for the new Pier 4 Pontoon has been completed and scoping and initiation works are under development in coordination with the Harbour Edge Programme.

PT Operations

Highlights for the quarter (April-June 2014)

11. Total patronage achieved a record 72.4 million annual passenger trips to end June 2014, with a +5.6% growth.

12. Rail patronage achieved a record 11.4 million annual passenger trips to end June 2014, with a +13.9% growth.

13. The Northern Express rapid transit Northern Busway bus service achieved a record 2.4 million annual passenger trips to end June 2014, with a +6.5% growth.

14. Other bus services achieved a record 53.4 million annual passenger trips to end June 2014, with a +4.2% growth.

15. Ferry services for the year to end June 2014 carried 5.1 million annual passenger trips, with an annual growth of +3.1%.

16. An Auckland milestone was achieved on Monday 28 April at 05:46 from Onehunga with the first new electric train (EMU) operating a revenue service between Onehunga and Britomart.

17. Green Bay / Titirangi New Bus Network Review and public consultation has been completed and the new service will be implemented in August.

18. Wi-Fi on the PT network is now available at rail and busway stations and some ferry wharves.

19. AT HOP integrated ticketing rollout has been completed across all bus, rail and ferry services.

20. 50 AT HOP retailers are available across Auckland, with 10 Customer Service Centres.

21. The AT HOP Day Pass was implemented on 1st July 2014 and offers travel for $16 across two zones, A and B, or $22 across three zones, A, B and C across rail, bus and inner harbour ferries. The pass can be loaded on to an AT HOP card at AT Customer Service Centres, AT HOP ticket machines, ticket offices and AT HOP retailers. The paper-based Discovery Day Pass is to be withdrawn at the end July.

Future outlook

22. The business case for integrated fares under a 5 concentric ring zonal model, including product and pricing scenarios, is progressing through to final recommendation.

23. The bus Public Transport Operating Model (PTOM) new draft contract has been finalised and will be distributed to incumbent bus operators for feedback in July. The bus PTOM Procurement strategy has been completed and NZTA approval will be sought in August. The target is to tender the new South Auckland bus network in September, with a target go-live for services in the third quarter of 2015.

24. Work continues on developing the new PT journey planner. This will deliver a step-change in the customer experience through improved functionality, putting more power in the hands of the customer.

25. The revenue service progressive launch of new electric trains on to the Eastern Line is anticipated in August.

26. Planning is also underway for the delivery of the trial to equip Transdev Ticket Inspectors with personal CCTV cameras and the ability to issue Trespass Notices to those repeatedly travelling without a valid ticket.

Key Deliverables

27. Focus continues on the eight key strategic priorities on the rolling three-year business growth plan for Auckland public transport of:

· Integrated ticketing and fares

· Procurement and regulatory reform (PTOM – Public Transport Operating Model)

· Rail electrification

· Ferry improvements

· New connected Network

· On-time performance

· First and Final Leg

· Customer experience.

Road Design and Development

Glen Innes to Tamaki Drive Scheme Cycle Way

28. Provision of an off road cycle highway from Glen Innes Rail Station to Tamaki Drive.

29. This project is being delivered jointly with NZTA. Route options have been selected and the process of refining these (considering constructability issues) is underway.

Tamaki Drive Corridor upgrade

30. This project will consider Tamaki Drive from Quay Street through to St Heliers and will be looking at present and future land uses and how they impact on the function of the road, future traffic growth (improving traffic flows) and the provision of improved public transport. Initial assessment of Ngapipi Bridge and benchmarking of modal use is underway.

Quay Street - Seawall Seismic Upgrade

31. This project deals with the proposed upgrade to Quay Street to give effect to the aspirations of the City Centre Master Plan for the severance between sea and city to be minimised and to provide priority to pedestrians and cyclists over other travel modes. Further objectives are to improve the interface between the public transport facilities that are concentrated in the Lower Queen Street area. The project also deals with associated enabling works that include the seismic upgrade of the Quay Street seawall.

32. Two primary solution methodologies have been identified and reviewed. The procurement strategy is being prepared and this will assess Early Contractor Involvement and Design & Construct with a recommendation for a preferred option for AT Board approval.

Waterview Cycle Way connection

33. The Waterview Walking and Cycling project is required as a condition of the decision of the Waterview Connection SH20-16 Motorway Board of Inquiry decision to mitigate adverse social effects resulting from the loss of open space and reserves. The condition requires the provision of the shared path between and including the proposed Alford Street Bridge and the proposed Soljak Place Bridge, a length of approximately 3.4km. The new facility will provide a missing link in the existing Auckland Regional Cycle Network. AT is required to prepare a design sufficient to submit as part of the Notice of Requirement and Resource Consent documentation and obtain the necessary land owner and statutory approvals for the shared path. The land purchase process will be managed by AT. The preferred route option has been identified, although some negotiations are still underway with some landowners. Public consultation is planned for 23 and 24 July.

Community Transport

School Transport Programme and Road Safety Education

34. The number of schools signed onto the Travelwise Programme has now reached 401.

35. The Mayoral Travelwise celebration and the Walking School Bus Megastar event were undertaken in June to congratulate the schools and volunteers for their hard work and results achieved.

36. Key activities that were undertaken with the schools included Road Safety Week activities, Safety at the School Gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

37. Walking School Buses now number 387 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

38. Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

39. The following regional road safety education campaigns are being delivered over the coming six months:

· Local speed campaign – focused at all road users

· Sober Driver campaign – focused at Sports Clubs and bars

· Cycle safety- winter campaign focused on be bright be seen

· Back to school speed campaign - focused on targeting drivers speed around schools

Travel Planning and Cycle and Walking

40. Commute travel planning packages and personal journey plans are being delivered across the region targeting business, communities, business associations and tertiary institutions.

41. The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City route.

Road Corridor Access

Corridor Access Request Applications

42. 1,207 CAR applications were approved in June, with 82% processed within 5 working days and 94% processed within 15 working days of lodgement.

43. In the last 3 months to the end of June 2014 there have been 3,801 CAR applications approved to carry out work on the road network.

Ultra-Fast Broadband Rollout

44. The Year 3 (2013/2014) build has now been completed and the cabinets passed to Crown Fibre Holdings. There is still some outstanding reinstatement work associated with the Year 3 build which will be completed over the next few months.

45. The Year 4 (2014/1205) build has commenced with CAR applications approved for 64 of the Year 4 cabinet areas with 28 of these already under construction.

46. The Year 4 build comprises 451 cabinet areas of which at least 25% will have some overhead deployment utilising existing power poles.

Watercare Hunua 4 Bulk Watermain

47. Watercare currently has three crews working at Tidal Road, Pah Road and Mountain Road in Mangere Bridge. A fourth crew will be commencing work shortly in Victoria Street in Onehunga between Neilson Street and Church Street.

48. The work on Tidal Road will be finishing shortly and will then progress into Massey Road where it will proceed westwards until it reaches George Bolt Memorial Drive. The work on Massey Road will require road closures and will be restricted to mid-block with full reinstatement required before a move to the next block. There has been extensive consultation with PT, the Heavy Haulage Association and other key stakeholders to lessen the impact of these closures.

Overweight Permits

49. 179 overweight permit applications were approved in June 2014. Of these, 168 (94%) were processed within the target timeframes of 3 days for single trip, multi travel and continuous renewal permits and 5 working days for continuous and area permits.

50. In the last 3 months to the end of June there have been 532 overweight permit applications approved for travel on the AT road network.

Road Corridor Maintenance

North

51. The remaining pavement renewal projects on Okura River Road and Ngarahana Road have been completed.

52. The first section of the seal extension project on Matakana Valley Road has been completed.

53. The remediation work on the Victoria Road retaining wall is now complete.

54. Bridge renewal work has been completed on Hiki Culvert, Remiger Bridge, Rangitopuni Bridge and Rosemount Bridge.

55. The three new road maintenance contracts for the northern area commenced on 1 July 2014. The respective contractors are Downer New Zealand (Rural North), Fulton Hogan Limited (Urban East) and Transfield Services Limited (Urban West).

Central

56. The clean-up work on Great Barrier Island following the storm on 10 June 2014 will continue through the winter months as further loose material is washed down onto roads. At this stage it is estimated that the total cost of the remedial work will be in excess of $6 million.

57. The pavement renewal projects on Carlton Gore Road, Aranui Road and Elstree Avenue were completed in June.

58. 35.7 km of AC resurfacing and 33.3 km of chipsealing were completed this year.

West

59. 15.1 km of AC resurfacing and 38.6 km of chipsealing were completed this year. Projects were added to the programme in the last quarter.

60. 6.0 km of pavement renewals were completed with projects completed on Great North Road, Portage Road, Margan Avenue, Kinross Street, Birdwood Road, Henderson Valley Road, Nikau Street, View Road, Kervil Avenue, Rimu Street (2), West Coast Road and at the Great North Road/Titirangi Road intersection.

61. Retaining walls have been constructed at a number of sites including Titirangi Road, Titirangi Beach Road (3), Candia Road, Laingholm Drive, Crows Road, Sunnyvale Road, South Titirangi Road and Bethells Road.

62. Physical work has commenced on the major slip repair at 597 South Titirangi Road. It is expected that work will be finished by early September.

63. 17.6 km of footpaths were either resurfaced or replaced this financial year.

South

64. The remaining pavement renewal project on Waiuku Road has been completed.

65. The investigation and design for the pavement renewal projects in the 2014/15 programme are underway so as to enable an early start to construction in the upcoming summer months.

66. There has been 24.7 km of AC resurfacing and 170.1 km of chipsealing completed this year. The AC resurfacing programme was increased in length from 21.5 km to 24.7 km in the last quarter.

67. 36.8 km of footpaths were either resurfaced or replaced this year.

68. 17.7 km of pavement renewals were completed this year with projects completed on Te Irirangi Drive (2 sections), Great South Road (5 sections), Ti Rakau Drive (2 sections), Prince Regent Drive, Cook Street (Howick), Princes Street (Otahuhu), Massey Road, Carruth Rd (Papatoetoe), Great South Road (4 sections), Mahia Road, Roscommon Road, Hill Road, Sheehan Avenue, Hunua Road (2 sections), Whitford-Maraetai Road, Takinini-Clevedon Road, Ponga Road, Ararimu Road, Pukeoware Road, Costello Road, Edinburgh Street/Massey Avenue roundabout (Pukekohe), King Street/West Street roundabout (Pukekohe), East Street (Pukekohe), Queen Street (Pukekohe), Sommerville Road, Rogers Road, Ostrich Farm Road, Stan Wright Road and Waiuku Road.

Streetlights

69. New street lights are being installed in conjunction with the undergrounding of overhead power lines at the Mt Smart Road/Mays Road intersection and on Bassett Road in Remuera.

70. There has been 4,237 luminaires and 696 street light poles replaced this year

Road Corridor Operations

Route Optimisation: Investigation and analysis

71. The planned route optimisation for 2013/2014 has been completed including the Central City routes.

72. Changes to the operation of the Traffic Signals have been made to improve performance on the following routes:

Quay St	Lower Hobson St	Solent St
Customs St	Lower Hobson St	The Strand
The Strand	Quay St	Alten Rd
Wellesley St	Hobson	Grafton Rd
Albert St	Quay St	Wellesley
Queen St	Quay St	Newton Rd
Wellington/Union	Karangahape Rd	Franklin Rd
Mayoral Dr/Cook St	Wellesley St W	Wellseley St E
Nelson St	SH1	Fanshawe St
Hobson St	Quay St	SH1
Karangahape Rd	Ponsonby Rd	Grafton Rd
Symonds St	Mt Eden	Customs
Grafton Road	Khyber Pass	Symonds St
Victoria St	Hobson St	Stanley St
Fanshawe St	Hobson St	Beaumont St
Higbrook Dr	SH1	Te Irirangi Dr
Jervois Rd	Wharf St	Beaumont St
Ponsonby Rd	Khyber Pass	College Hill Rd
Rosebank Rd	Great North Rd	Patiki Rd
Neilson St	SH20	Church St

73. The effect of these changes is being monitored and there has already been positive feedback. Reports are being completed to summarise the work, analysis and results.

74. Physical Works Programme (other routes across the region:

· 24 projects are at the scheme design stage

· 4 projects are at the detailed design stage

· 8 construction projects are in progress.

Network Safety & Operations Improvement Programme

Safety Around Schools Programme (part of the region wide School Travel Planning process)

75. The 2013/2014 Safety engineering programme of $8,482,695 delivered 86 projects across 25 schools including:

· 15 projects completed in the Central area

· 50 projects completed in the South area

· 5 projects completed in the North area

· 16 projects completed in the West area

· 2014/15 Safety engineering programme developed for 20 schools.

Minor Safety Improvements Programme

76. 98% of the 2013/2014 Minor Safety Improvements Programme has been completed with 2% still in construction or procurement.

Regional Safety Programme

77. 75% of the 2013/2014 Regional Safety Programme is completed with 25% of projects still in construction for completion in 2014/2015

Urban Kiwi RAP and Red Light Camera Programmes

Urban Risk Mapping

78. The Urban KiwiRAP star-rating contract awarded in late June. The contractor is anticipating start up in August pending work visa approval. A procurement plan is being prepared to engage a Project Manager.

Red Light Cameras

79. Roll out of five additional Auckland RLC sites is planned. Site selection review by key stakeholders is taking place in July with procurement processes underway for installation of sites using existing technology. No further sites are being considered until finalisation of new technology by NZ Police later this year.

Parking and Enforcement

Fanshawe Street Bus Lane

80. Enforcement of the new bus lane on Fanshawe Street was implemented. The warnings period was extended to four weeks due to the high volumes of traffic. A week’s stand-down followed before live enforcement commenced. To date there has been very good compliance, with 130 infringements being issued since live launch on 4 June. This represents an average of just 14 enforcements per day across all enforcement zones on Fanshawe Street. This can be compared to Onewa Rd which has been live for several years and where there are 20 enforcements per day on average.

Kingsland Paid Parking Zone

81. Consultation was carried out in December 2013 on changes to the parking in the Kingsland town centre. The purpose of the changes was to improve the parking availability and give customers flexibility on their length of stay. Currently there are mostly 60 minute time restrictions in Kingsland and parking is near capacity during the middle of the day, evenings and weekends. The project proposes using pay and display parking with no time limits, a 10 minute grace period and demand responsive pricing. Prices will be set to achieve a target occupancy range of 70-90% at peak times. There was over 50% support for the proposal and the Kingsland Business Association supports the proposal. The parking changes will go live on 14 July and there will be advisory signs in Kingsland for two weeks prior.

Newmarket Paid Parking Zone

82. Consultation was carried out in December 2013 on changes to the parking in the Newmarket. The purpose of the changes was to improve the parking availability and give customers flexibility on their length of stay. Currently there is a wide range of parking restrictions in Newmarket which create confusion for customers. Parking is near capacity on certain streets which creates increased levels of congestion as cars circle to find parking. The project proposes using pay and display parking with no time limits, a 10 minute grace period and demand responsive pricing. Prices will be set to achieve a target occupancy range of 70-90% at peak times. Most streets in Newmarket already have pay and display; however, some streets will be converted from time restrictions to pay and display. There was over 50% support for the proposal and the Newmarket Business Association supports the proposal. The parking changes will go live in early August.

Auckland Parking Discussion Document

83. The parking discussion document was released in May 2014. The document provides commentary on key parking challenges and invites the public to send feedback and ideas on how we manage parking into the future. We’ve made suggestions on how AT might approach various parking challenges and asked the public what they think on themes such as removal of parking on arterial roads, management of parking within the city centre and other town centres, and extension of park and rides. The document has attracted a lot of media attention and over 350 submissions have been received so far. Consultation closes on 31 July 2014.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the fourth quarter (2013/14) ending 30 June 2014 and forward works programme for the first quarter (2014/15) ending 30 September 2014	187
b View	Travelwise Schools activities broken down by Local Board	203
c View	Traffic Control Committee Decisions	205
d View	Local Board Advocacy Report	207
e View	Local Board Transport Capital Fund Report	209

Signatories

Authors	Various Auckland Transport authors
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager

Puketāpapa Local Board

28 August 2014

Movies in Parks 2014/2015

File No.: CP2014/17603

Purpose

1. To advise the Puketāpapa Local Board of the Movies in Parks programme planned for the 2014/2015 year and to seek approval from the local board to part-fund a movie in their area.

Executive summary

2. Movies in Parks are a series of free open air film screenings. The events have been popular, well attended and generate very high satisfaction rates amongst attendees.

3. The Event Delivery team is planning the 2014/2015 programme and seek approval from the Puketāpapa Local Board to host one event at Monte Cecilia Park.

4. Funding for the Movies in Parks programme is from three sources: the governing body, the local board, and commercial sponsors/partners. The first event is offered at a subsidised rate and each additional event will be offered at full operational cost. The marketing costs will be covered by the governing body.

5. The local board’s financial contribution to the Movies in Parks programme is $6,250 for one event and $8,500 for each additional event.

6. In 2013/2014 the Puketāpapa Local Board hosted a movie at Monte Cecilia Park which was attended by 1500 people. A full debrief is attached. (Attachment A).

Recommendation/s

That the Puketāpapa Local Board:

a) approves the hosting of a Movies in Parks event

b) approves the contribution of $6,250 for one event to be held at Monte Cecilia Park, Hillsborough on Saturday 31 March 2015

c) approves the delegation of the chair, event portfolio holder or other local board member to work with council staff to tailor the Movies in the Parks scheduled event for the Puketāpapa Local Board community.

Comments

7. The outcome of the Annual Plan 2012/2013 reprioritisation process resulted in a $152,000 reduction in the regional events budget and the Movies in Parks programme being removed.

8. The Culture, Arts and Events (CAE) Forum requested that staff report in detail on the 2012/2013 Movies in the Parks programme and identify possible options and alternatives for delivery for a 2013/2014 Movies in Park programme.

9. After consulting with local boards, the wider Auckland community and other interested parties, staff confirmed there was a strong desire to bring back an enhanced Movies in Parks programme for the 2013/2014 season.

10. Events staff then worked with 16 local boards to deliver a successful Movies in Parks programme to deliver 19 events across Auckland.

11. Movies in Parks are popular events, well supported by our communities. Key facts and figures for 2013/2014 programme are:

· 19 local events took place

· overall attendance was 30,600, with an average attendance of 1,610 per event

· overall satisfaction with Movies in Parks was high, with 93 per cent stating that they were satisfied with the event overall. This score is above the target for events of 85 per cent (Colmar Brunton survey 2013/2014 Movies in Parks).

12. Funding for the programme will come from three sources: the governing body, the local boards, and commercial sponsors/partners.

13. A total of $50,000 has been allocated from the regional events budget and discussions are currently being held with a commercial sponsor/partner.

14. Local boards are now being asked to consider and approve their involvement in the 2014/2015 programme. The total cost to the Puketāpapa Local Board to host a movie is $6250.

15. Council staff will work with the chair, delegated local board members and events portfolio holders to tailor the event to increase community engagement.

16. A successful marketing campaign was delivered in 20132014 resulting in a 50 per cent increase in website visits and a 67 per cent increase in attendance figures. Local boards were attributed on all local marketing including suburban press ads, billboards, local posters and onsite at events.

17. In 2013/2014 the Puketāpapa Local Board hosted a movie at Monte Cecilia Park which was attended by 1500 people. A full debrief is attached. (Attachment A)

18. A programme has been drafted for the 2014/2015 Movies in Parks series, taking into consideration:

· availability, location, accessibility, current infrastructure, vehicles access, parking and access to public transport at each venue

· feedback from previous movie events successfully held in each community with the view to increase attendance on already established events

· feedback received from the local board through either the event delivery or event facilitation team.

19. The following event for the Puketapapa Local Board has been scheduled in the draft programme:

Event	Day	Date	Venue
Movies in Parks	Saturday	31 March 2015	Monte Cecilia Park, Hillsborough

Consideration

Local board views and implications

20. The Puketāpapa Local Board showed an interest in supporting the event and requested further information regarding costs.

Maori impact statement

21. The 2014/2015 Movies in Parks programme is designed to benefit the local community as a whole, including Maori.

Implementation

22. Following agreement from the local board to host a movie, discussions around tailoring the event will need be finalised by 30 August 2014, to enable marketing deadlines to be met and ensure a successful campaign is delivered.

Attachments

No.	Title	Page
a View	Local Board Event – Post event debrief – Movies in Parks 2014	239

Signatories

Authors

Eleanor Cooley, Event Organiser

Authorisers

Kevin Marriott – Acting Manager Community Development Arts and Culture

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

28 August 2014

Central Joint Funding Committee

File No.: CP2014/18322

Purpose

1. To seek the local board’s agreement:

· to re-instate the Central Joint Funding Committee to oversee the relevant legacy community funding schemes

· on the Terms of Reference for the Central Joint Funding Committee

· to nominate a member and an alternate on the Central Joint Funding Committee.

Executive summary

2. The Central Joint Funding Committee was a joint committee established by the seven central local boards with decision-making responsibility for the allocation of grants through the legacy community funding schemes.

3. The Central Joint Funding Committee needs to be operational for the 2014/2015 financial year to administer legacy community funding budgets. This report seeks the board’s approval to re-instate the Central Joint Funding Committee for the 2014/2015 financial year, approval of the Terms of Reference and appointment of a member and an alternate to the Committee.

4. The establishment of the committee is an interim approach until a region-wide community grants policy is finalised. Formal consultation with local boards on the draft policy is taking place at the current time.

Recommendation/s

That the Puketāpapa Local Board:

a) agrees to re-instate the Central Joint Funding Committee for 2014/2015 to administer the legacy funds as per the Terms of Reference.

b) endorses the draft Terms of Reference for the Central Joint Funding Committee

c) appoints <insert name>, and <insert name> as alternate, to the Central Joint Funding Committee for 2014/2015 with appropriate delegated authority to bind the board on decisions relating to the legacy community funding schemes made by the Committee

d) notes that a region-wide community grants policy is being developed and will in time replace the current interim funding arrangements.

Discussion

5. The Central Joint Funding Committee was a joint committee established by the seven central local boards - Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke and Waitemata Local Boards. It had decision-making responsibility to allocate grants from the legacy community funding schemes.

6. Local boards continue to have full decision-making authority over their individual Local Boards Discretionary Grants schemes. These schemes were established as part of the interim funding programme, using budgets inherited from legacy community board funding schemes.

7. Existing funding arrangements and grants schemes were rolled over for the 2014/2015 financial year. This means that, as per previous years, legacy community funding budgets are allocated to sub-regional joint funding committees of local boards, and that the Central Joint Funding Committee needs to be operational for the 2014/2015 financial year.

8. Officers recommend that the board re-instates the Central Joint Funding Committee for the 2014/2015 financial year, approves the Terms of Reference presented in Attachment A and appoints a member and an alternate to the Committee.

9. The 2014/2015 legacy community funding schemes are detailed below. For the purposes of administering the funding, it is recommended that the legacy schemes be allocated in the same way than in previous years, as follows:

Fund	Allocation
Auckland City Natural Heritage Fund $50,000	$40,000 for Great Barrier Island Local Board $10,000 for Waiheke Island Local Board For Hauraki Gulf Island projects only and noting that the funding split is based on historical allocation
Auckland City Cultural Heritage Fund $50,000	Five isthmus local boards to administer jointly
Community Group Accommodation Support Fund $700,000	$5,000 to Great Barrier Island Local Board $20,000 to Waiheke Island Local Board Remainder ($675,000) administered jointly by the five isthmus local boards
Community Group Assistance Fund $435,000	$15,000 to Waiheke Island Local Board Remainder ($420,000) administered jointly by the five isthmus local boards

10. Auckland Council has drafted a new community grants policy aimed at making the granting process fairer and simpler for those applying for community grants. Proposals include:

· New local grants programmes, including grants to groups covering more than one local board area

· Six regional grant programmes.

11. Public consultation opened on 14 July and closed on 11 August 2014. Following cluster workshops held earlier this year, local boards have been invited to provide their views on the draft policy during workshops held in July and August 2014. It is anticipated that the policy will be presented to the governing body for final adoption in October 2014.

12. Once adopted, one option is that as part of the interim implementation arrangements, the Central Joint Funding Committee remains operational for the year 2015/2016 to administer joint / multi-boards funding. A report will be brought to each local board in due time for decision.

Consideration

Local board views

13. The legacy funding schemes are a key way for local boards to support their communities.

Maori impact statement

14. The legacy community funding schemes are of general interest to communities and accessible to a wide range of groups, including Māori. No particular implications for the Māori community or Māori stakeholders have been identified as arising from this report.

General

15. The recommendations contained in this report fall within the local board’s delegated authority.

Implementation

16. Funding applications will be called during two rounds only for the legacy community funding schemes, as follows:

a) Community Group Assistance Fund, Community Group Accommodation Support:

i) Round one opened in June 2014 and closed on 7 July 2014 with decisions in August 2014

ii) Round two will open on 1 February 2015 and close on 15 March 2015 2013 (CGAF only) for decisions in April 2014.

b) Auckland City Cultural Heritage, and Auckland City Natural Heritage:

i) Round one opened on 17 July and will close on 22 August 2014 with decisions in October-November 2014.

ii) Round two will close on 13 March 2015 with decisions in May-June 2015.

17. The Central Joint Funding Committee will hold a workshop and a meeting to consider procedural matters including but not limited to:

a) electing a Chair and Deputy Chair

b) adopting the Terms of Reference (Attachment A)

c) considering the applications received.

Attachments

No.	Title	Page
a View	Terms of Reference for the Central Joint Funding Committee	249

Signatories

Authors

Carole Canler - Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

28 August 2014

Psychoactive substances – draft Local Approved Product Policy

File No.: CP2014/17665

Purpose

1. The purpose of the report is to seek local board feedback on the proposed option for the draft Local Approved Product Policy (LAPP).

Executive summary

2. On 6 March 2014 the Regional Strategy and Policy Committee approved a work plan for the development of Auckland Council’s LAPP (REG/2014/34). The LAPP will set rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

3. On 3 July the Regional Strategy and Policy Committee considered a report setting out the proposed content for the draft Local Approved Product Policy. The committee agreed the following recommendations (REG/2014/86).

a) endorse the proposed draft Local Approved Product Policy that will prevent the sale of approved psychoactive substances in the following areas:

· high deprivation areas as defined by the Ministry of Health’s Deprivation Index score of 8, 9 or 10 indicating areas that fall in the bottom 30% of deprivation scores

· neighbourhood centers as defined by the unitary plan

· within 300m of a high school

· within 100m of a primary school

· within 300m of the mental health or addiction treatment center

· within 500m of an existing psychoactive substance retail licence

b) forward a copy of this report to local boards to be considered on their agendas

c) note that once all the local board feedback has been analysed, a final draft Local Approved Product Policy (LAPP) will be presented to the committee on 9 October 2014 to be approved for public notification via the special consultative procedure

d) note the special consultative procedure will begin in November 2014 with the expected final adoption of the policy in March 2015.

Recommendation/s

That the Puketāpapa Local Board:

a) provide feedback on the draft Local Approved Product Policy option set out in attachment A of the report entitled “Psychoactive substances – draft Local Approved Product Policy”.

Comments

4. On 6 March 2014 the Regional Strategy and Policy Committee approved a work plan for the development of Auckland Council’s LAPP (REG/2014/34). On 3 July the Regional Strategy and Policy Committee endorsed a preferred option for the LAPP (REG/2014/86).

5. The LAPP will set rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

6. Six options were considered for the LAPP. Three options were rejected prior to consultation as not being able to achieve the outcomes for a successful LAPP. The remaining three options were discussed with local boards, external stakeholders and council staff. After consideration of feedback and relevant research a preferred option was developed.

7. The preferred option for the LAPP would prevent licences being granted in areas of high deprivation, near high schools and near addiction and mental health treatment centres. It would also limit how close to an existing shop a new shop could open. This option would reduce the availability of these substances in areas where their presence is likely to have the greatest potential for harm. The prevention of harm is achieved while maintaining the intent of the government to allow a regulated sale of these substances.

8. Further details on the rationale for the preferred option for the LAPP are set out in the report that went to the Regional Policy and Strategy Committee on 3 July (attachment A). Local board feedback on this option is being sought through this report. Local board feedback on this preferred option will inform the final draft of the LAPP which will be reported to the Regional Strategy and Policy Committee on 9 October. Local boards will an opportunity to provide feedback on the final draft in November 2014 – February 2015.

Consideration

Local board views and implications

9. Local board views on the draft LAPP option are being sought via this report. Local boards have previously provided feedback on possible options. Workshops on the proposed options were held with all of the local boards except for Great Barrier, Waiheke and Orakei local boards who declined to be involved in the process. Of the remaining 18 local boards Whau declined to attend the workshop and did not provide any feedback.

10. Of the 17 local boards who took part in the LAPP workshops 13 endorsed the specified place option as their preferred option. Four boards that for local reasons preferred either the town centre or industrial option as they felt it provided tighter restrictions in their areas. All of these local boards also provided the specified areas as their second option acknowledging that it was unlikely that all local boards would opt for their preferred option. The Hibiscus and Bays Local Board declined to provide a preferred option. All local board feedback was considered in the selection and development of the option presented for feedback in the current report.

Maori impact statement

11. Māori are over represented amongst the groups of vulnerable people likely to be affected by using approved psychoactive substances. This over representation has two effects. Firstly getting the right option for the LAPP to maximize harm reduction will be more effective for Māori. Secondly, any solutions need to be designed in close collaboration with Māori to ensure they are workable and support wider initiatives aimed at improving Māori outcomes.

12. A workshop has been undertaken with representatives from Hapai Te Hauora Tapui an agency representing Māori health providers in the Auckland region. Council staff will be working with the Independent Māori Statutory Board and Hapai Te Hauora Tapui to set up hui for iwi feedback. Information from the workshop and hui will be central to the development of the LAPP.

Implementation

Step	Estimated timeframe
1. Local board and stakeholder engagement on draft option Officers will seek feedback from local boards, internal, external and political stakeholders on the approved draft LAPP option.	July – September 2014
2. Final draft LAPP for special consultative procedure Officers will then present a final draft policy to RSPC for approval for consultation.	9 October
3. Special consultative procedure Officers will follow the special consultative procedure set out in section 83 of Local Government Act 2002. This will include public submissions and hearings.	November 2014
4. Local board feedback of final draft Officers will seek formal feedback from local boards on the final draft policy.	November 2014 – February 2015
4. Adopt final policy Following the hearings the draft will be finalised and presented to RSPC for adoption.	March 2015
5. Implementation and review A copy will be sent to Ministry of Health after it has been completed. The LAPP will then be reviewed every five years in accordance with section 69 of the Act.	Ongoing