Addendum Agenda of Puketāpapa Local Board

Puketāpapa Local Board

28 August 2014

Endorsement of the Three Kings Plan

File No.: CP2014/17947

Purpose

1. This report seeks formal endorsement from the Puketāpapa Local Board (the Board) for the public release and publication of the final Three Kings Plan (the Plan).

Executive summary

2. In February 2013, the Puketāpapa Local Board (in consultation with key stakeholders) began initial scoping for the creation of a local spatial plan, including defining a study area and establishing some guiding principles.

3. In March and April 2013 workshops with key stakeholders were held and public consultation was undertaken. Information generated through this process was used to develop five broad development ‘options’ which were included in the Three Kings Discussion Document which was released in May 2013.

4. The Discussion Document generated substantial community and stakeholder interest. In combination with feedback received through consultation undertaken in early 2014 (which focused on the town centre), an interim Feedback Summary document was produced in April 2014.

5. The creation of key moves, outcomes and actions were the subject of workshops with stakeholder groups and the community throughout April, May and June 2014. An amended draft list of key outcomes were set out in the Draft Three Kings Plan (the Draft Plan) which was released for public engagement on 6 June 2014.

6. The Draft Three Kings Plan generated substantial feedback throughout a four week consultation period.

7. Hui were held with local iwi on 10^th June and 18^th July 2014 to discuss the Draft Three Kings Plan and to encourage iwi who were interested to engage on the Draft Plan. Following this hui, a number of iwi provided feedback on the content of the Draft Plan.

8. Following a review of all feedback received and workshops with the Puketāpapa Local Board, changes were made to the key moves, outcomes and actions to develop a final document to be known as the Three Kings Plan.

Recommendation/s

That the Puketāpapa Local Board:

a) Approves and endorses the Three Kings Plan as set out in Attachment A, for public release;

b) Delegates authority to the Deputy Chair to approve any minor changes to the final production of the document prior to public release; and

c) Approves and endorses the Three Kings Plan Feedback Summary as set out in Attachment B, for public release as a supporting document of the Three Kings Plan.

Comments

Background

9. The Three Kings Plan (the Plan) outlines how the Three Kings area is envisaged to develop over the next 30 years. It sets out key moves, desired outcomes and possible actions which will contribute to achieving the vision for Auckland to be the world’s most liveable city. As a spatial plan, this document is a major tool in Auckland Council’s planning framework that shows how the Auckland Plan will be implemented at a local level.

10. Work on the planning process for the Plan began in February 2013 when the Puketāpapa Local Board (the Board) began initial scoping work.

11. A Draft Three Kings Plan was developed over the space of 16 months, when workshops, meetings with stakeholders and research was undertaken by the Board and Council planning staff.

12. Substantial public and stakeholder consultation has been undertaken on the Plan. All feedback received has been included in the Feedback Summary (Attachment B to this report) which acts as a supporting document to the final version of the Plan.

13. The Plan aims to guide the development of Three Kings as a well-connected place for people while protecting, enhancing and celebrating its unique heritage and its evolving role as a vibrant town centre.

14. There are five key moves in the Plan:

· Recognise and restore the mana of Te Tātua a Riukiuta/Big King and enhance the public open space network

· Revitalise the Three Kings town centre

· Encourage high quality residential development

· Improve connections between people and places

· Develop a sense of local character and identity around the presence of Te Tātua a Riukiuta/Big King

15. The key moves are supported by actions that will assist in realising the key moves and a list of projects that will implement the key actions.

16. The delivery of the Plan’s key moves, outcomes, actions and projects will require a collaborative approach with the community, Mana Whenua, developers and key delivery partners.

Alignment with the Auckland Plan

17. The Auckland Plan provides a strategic regional framework to how population growth will be accommodated without affecting the things we love most about living in Auckland. The Auckland Plan outlines a vision for Auckland to become ‘the world’s most liveable city’ and outlines six ‘transformational shifts’ needed to achieve that vision.

18. The key moves identified in the Three Kings Plan align with the Auckland Plan vision.

Community Engagement

19. The Plan has gone through a thorough public engagement process, including workshops, a Discussion Document and a Draft Plan.

20. Details of the engagement process and feedback received is included in the Three Kings Plan Feedback Summary, which appears as Attachment B to this report.

Consideration

Local board views and implications

21. Puketāpapa Local Board representatives have been involved throughout the development of the Plan and the entire public engagement and consultation. Board members have been engaged through a series of workshops to discuss the feedback and changes to be made for the final version of the Plan.

Maori impact statement

22. Iwi representatives were invited to a joint hui on 10 June 2014 which opened discussion on the contents of the Draft Plan. A number of iwi expressed an interest in the Plan and through a variety of methods reviewed and provided comments on the Draft Plan.

23. Running parallel (but not interdependent on the Plan) is a cultural histories report that has been commissioned by the Board and being brought together by Council’s Principal Specialist Cultural Heritage, Elizabeth Pishief. A number of iwi have expressed a desire to input further into this report, and as such the report will not be included as part of the Plan as it is not yet complete.

24. Other general comments about the Draft Plan have been incorporated into the final document after being worked through with the Local Board. Particularly, iwi are keen to promote protection of the maunga and sites around it (including sensitive access), as well as recognising the importance of local native flora species in future developments.

Implementation

25. The work of area spatial planning, both at a local place based or precinct level, and at an area wide level, is the responsibility of teams in the Regional and Local Planning Department in collaboration with other parts of the Council and Council Controlled Organisations. Implementation of the Plan will require ongoing resourcing and commitment to integrate the key moves and outcomes identified in the Plan at a project level.

26. Given the strategic and 30 year time frame for the Plan, the list of actions identified are not exhaustive, but where relevant have been identified as short, medium, long term or ongoing time periods.

27. Further, the aspirational actions listed in the Plan are not yet funded and the Local Board will need to advocate for funding through the Long Term Plan process for these.

Attachments

No.	Title	Page
a View	Three Kings Plan (subject to final changes)	9
b View	Three Kings Plan - Summary of Feedback	45

Signatories

Authors

Stephen Van Kampen - Principal Planner

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

28 August 2014

Puketāpapa Local Board

28 August 2014

Oakley Creek (Walmsley to Underwood Parks) Restoration Project

File No.: CP2014/18796

Purpose

1. To establish desired outcomes for the Puketāpapa Local Board area arising from the storm water project in Walmsley and Underwood Parks. The project will naturalise and restore Oakley creek/ Te Auaunga, which will significantly reduce flooding and at the same time provide greater amenity, pedestrian and cycle access, and community benefit.

2. To clearly articulate the Board’s views on how it wants to be engaged in the project structure.

3. To provide recommendations on preferred options for road and pedestrian bridges and to comment on the proposed names for the overall project.

Executive summary

1. The main driver for the multi-million dollar Oakley Creek (Walmsley to Underwood Park) Restoration Project is the flood protection of 89 houses in the vicinity and the restoration of the eco-system function of the currently highly-modified stream environment. It also includes enhancing the amenity and function of the two reserves assisted by community engagement and involvement.

2. The project is led by the Stormwater team in conjunction with Parks, Community Development Arts and Culture, Sustainable Catchments, Auckland Transport and relevant local boards. Puketāpapa Local Board is the main landowner. Albert-Eden borders part of the stream to the north, Whau to the west.

The project outcomes and work streams are grouped as:

· Flooding and environmental

· Amenity and Parks

· Community Engagement and social development

· Monitoring and evaluation

3. As a key landowner the Puketapapa Local Board expects the project to achieve specific outcomes. Many of these derive from the previous concept plan to improve both parks, extensive community consultation and funding which was set aside for works including a new bridge.

4. Puketāpapa Local Board has raised the importance of establishing an appropriate governance structure of the project which takes into account Local Board expectations and requirements. The Board supports a governance structure which provides for monthly updating to the three delegated Board representatives (Chair Julie Fairey, Deputy Chair Harry Doig, and Parks Portfolio holder Michael Wood) and the inclusion of the Local Board advisor (Jill Pierce) on relevant teams.

5. Puketāpapa Local Board expects to be consulted and provide input on key relevant aspects of the project on an ongoing basis – community engagement including iwi, community social enterprise opportunities, design and implementation of play and amenity features, overall landscape design and restoration, detail of bridges and greenway paths.

6. A range of options on road and pedestrian bridges has been presented to the Board. Preferences for cycle ways over or under three bridges - Richardson Road, Beagle Avenue and Sandringham road are sought. Preferences are also sought regarding options for pedestrian bridges in Underwood Park – a choice of one or two bridges to facilitate access.

7. Finally the Board has been asked for preferences regarding the name for the overall project.

Recommendation/s

That the Puketāpapa Local Board:

a) endorses the Project ‘s overall outcomes and provides the Board’s specific expected outcomes (below) for adoption

b) requests monthly reporting to the three delegated Board representatives and provision for input into the Project Team and Community Advisory Group.

c) suggests the Community Advisory Group is directly linked in the governance structure to the Project Team

d) resolves to recommend an underpass cycleway crossing at Richardson Road and ‘at grade’ crossings at Sandringham Road and Beagle Avenue

e) resolves that the Board preference is for :

Option 1. One new bridge across to Ōwairaka Park with the existing bridge near Mcgehan Close to remain

Option 2. Two bridges: A new one to Ōwairaka Park and replacing the existing bridge

Option 3. One bridge in Underwood only, positioned at midpoint between the possible Owairaka bridge and the existing bridge near Mcgehan Close

f) suggests Te Auaunga Restoration and Greenways Project in Wesley as a working title for the project until community consultation has taken place.

Comments

8. Project Background and Description

The 1.3 km section of Oakley Creek/Te Auaunga to be addressed in Walmsley – Underwood Parks has caused problematic flooding in the area for a number of years. The Stormwater capital programme commits significant funding over the next four to five years to widen and realign the stream from Sandringham Road to Richardson Rd.

As part of the flood mitigation the stream will be ‘naturalised’ and planted with native vegetation to help restore ecosystem communities which are absent in the channelized stream environment currently. The project also includes the construction of three road bridges at Richardson Rd, Beagle Avenue and Sandringham Road, a range of pedestrian bridges and the creation of pedestrian and cycle paths to expand the greenways network across Puketāpapa and into other areas.

The project offers significant opportunities for iwi and local community engagement and input into design elements, plant choices, play, art and amenity. It also offers opportunities for social enterprises and local employment. A key aspect of the project will be to pilot and integrate the ‘Five Ways to Wellbeing’ framework (Connect, Be Active, Take Notice, Keep Learning, and Give) where appropriate into activities and promotional material, with a wellbeing evaluation at the start and finish of the project.

9. Strategic Context

The project aligns closely to the strategic direction and transformational shifts in the Auckland Plan through its strong commitment to green growth in particular.

The proposed project is also consistent with the Puketapapa Greenways Plan (2012) vision of “stream greenways” within the wider greenway network. Stream greenways are envisaged as opportunities for restoration, daylighting, riparian margins, wetlands and improving water quality as well as creating continuous connections. The focus for stream greenways is on amenity, passive open space and informal recreation.

The Underwood and Walmsley Parks Reserve Management Plan (1988) is also relevant, with objectives which include the development of attractive open spaces , pedestrian access and links through a series of reserves, and encouraging and facilitating the use of the reserves for casual recreational pursuits.

10. Puketāpapa Local Board Outcomes

The desired outcomes from the project, to be endorsed by the local board are:

- Integration and delivery of the key elements in the previous concept plan to improve Walmsley and Underwood Parks, which are to be refreshed through community input.

- Consistency with the Puketāpapa Greenways Plan (21012) and the Underwood Park and Walmsley Park Management Plan (1989

- Establishment over the coming months of a clear process to help determine how costs for the project will be apportioned.

- Environmental restoration resulting in reduced flooding, creek naturalisation, restorative native planting and ongoing kaitiaki /guardianship of the parks.

- Enhanced engagement relationships with iwi which is significantly broader than consulting at the resource consents stage. This includes upfront information about the project, and early opportunities to engage and provide input. It also includes upfront provision of information on issues likely to be sensitive, such as water contaminated by sewerage and storm water discharges.

- Good community engagement throughout the project, from its inception which includes education and volunteering opportunities, walk overs, open days, art events and the adherence to the principles of appropriate notification that ensures the community is aware of the stages of works as they progress.

- A community advisory group to be established to provide advice and expertise on community interests, co-ordinated by Community Development, Arts and Culture and including Puketāpapa Local Board representation. This group should also include some business representation and have direct input into the project team.

- Local employment and associated social enterprises eg gardens, nursery establishment

- Use of the ‘Five Ways to Wellbeing’ framework to assess the applicability of the community projects and engagement, and to measure wellbeing before and after the project is carried out.

Terms of reference are established for each governance tier for clarity of roles and responsibilities.

11. Governance structure proposed by Stormwater team

Local Boards are envisaged as key stakeholder linked to the project team, with representation and reporting processes to be established. The Board’s preferred mechanism is monthly meetings with the three delegated Board members, which would entail:

- an update memo, provided in advance and circulated to all board members;

- subject matter of the meetings would cover milestone reporting, community engagement and other matters requiring input and decision-making.

- formal reports at strategic intervals, as required for Board resolutions

There is also scope for a Local Board advisor to be on the project team or particular work stream(s).

It is suggested that the Community Advisory Group have a direct link to the Project Team in the governance structure.

12. Cycleway road crossings

Urgent recommendations are required from the board for the three road bridges, to establish whether cycle ways will be over or under passes In summary the recommendation from the Stormwater team and Auckland Transport is that the three bridges all have ‘at grade’ crossings not under passes due to additional expense.

Explanation

Preliminary review of the options for pedestrian/cycle crossings of the three roads indicates:

· There are significant costs and disturbance expected to accommodate Sandringham Road underpass. An at-grade (signalled or unsignalled) crossing over Sandringham Road appears to be feasible from preliminary review and is recommended.

· A Beagle Ave underpass or over-bridge represents a significant cost for a minor road crossing. An unsignalled at-grade crossing appears feasible from preliminary review and is recommended.

· A Richardson Road crossing appears to have merit as either an underpass or over-bridge, connecting the reserve network at the termination of an AT cycleway, and bypassing a busy road. However, there is still significant expense associated with these options. Stormwater’s mandate is to manage stormwater flooding in order to provide for growth and reduce flooding to existing properties therefore cannot justify the additional costs associated with the underpass of Richardson Road.

· Auckland Transport has stated that they are not in a position to fund the underpasses that would be required to accommodate cyclists.

· The recommendation from the project manager is that design of the road bridges should proceed on the basis of an at grade crossings for all three bridges.( Memo attached)

13. Underwood pedestrian crossings

Urgent recommendations are also required from the board with regard to the preferred of three options for pedestrian bridges in Underwood Park (memo and Rough Order of Costs attached).In summary the options are:

1. Two new bridges – one over to Ōwairaka Park and one replacing the existing Underwood bridge;

2. One new bridge to Ōwairaka Park and a strengthened existing bridge

3. One bridge only, built at midpoint between the Ōwairaka Park proposed bridge and the existing bridge.

14. Project Name

a) Suggestions to date:

b) Oakley Stage 1 Design

c) Oakley Creek Restoration – Stage 1

d) Te Auaunga Greenway Project

e) Te Auaunga (Oakley Creek) Restoration

The Board is asked to indicate preference or create an alternative.

Consideration

Local board views and implications

The Local Board is the landowner of both parks and has previously planned park improvements in both. They have an ongoing vital interest in positive outcomes for both the environment and the community, in alignment with the Puketāpapa Local Board Plan and the Puketāpapa Greenways Plan.

Māori impact statement

Maori views have not yet been sought in relation to the Oakley Creek (Walmsley to Underwood) restoration project. Iwi will be engaged as part of the community consultation. The scope and approach to consultation, particularly with mana whenua, will be defined in a consultation strategy.

Implementation

No implementation issues have been defined for the purpose of this report.

Attachments

No.	Title	Page
a View	Memo Cycleway Puketāpapa Local Board 12 August 2014	147
b View	Memo Walkway Puketāpapa Local Board 12 Aug 2014	151
c View	Rough Order costing for the Underwood pedestrian bridges	155

Signatories

Authors	Jill Pierce - Local Board Advisor
Authorisers	Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

28 August 2014

Update on venues for hire in the Puketāpapa Local Board area

File No.: CP2014/18891

Purpose

1. The purpose of this report is to respond to an urgent information request made by the Puketāpapa Local Board at their 25 July 2014 meeting.

Executive summary

2. Local boards are required to set fees for the hire of local council-managed community venues, centres and arts facilities. The fee schedule was presented as part of the 2014 / 2015 Local Board Agreement.

3. The new fees framework came into effect on the 1 July 2014. The framework has delivered a more consistent pricing structure for hire of council-managed community venues, centres and houses and arts facilities across the region.

4. During implementation of the new fees framework, it was discovered that some hirers who have been on special fee arrangements, some of which date back to legacy councils, were significantly affected by the changes.

5. Auckland Council staff have been actively working with affected hirers to resolve and mitigate the impact of change that has occurred from the new framework. Outcomes of this process have included:

· depending on the level of impact, fees waived for one, two or three months

· a reduced or discounted rate for hiring venues, subject to Board approval

· continuing their venue hire at the same rate as 2013 / 2014, subject to Board approval

6. A full list of actions taken is outlined in the body of the report.

Recommendation/s

That the Puketāpapa Local Board:

a) receive the report.

Comments

7. Local boards are required to set fees for the hire of local council-managed community venues, centres and arts facilities. The fee schedule was presented as part of the 2014 / 2015 Local Board Agreement and was approved by the Puketāpapa Local Board (the Board) in April 2014.

8. The new fees framework is designed to deliver:

· administrative changes to standardise terminology and to charge fees on an hourly basis

· allow local boards to select activity types to receive discounts which reflect your local board Plan priorities.

· adjustments to the hire fees, to improve consistency across the portfolio of facilities within each local board area, and in similar facilities in adjoining boards.

9. The new fees framework came into effect on the 1 July 2014 and has delivered on the development of a more consistent pricing structure for hire of council-managed community venues, centres and houses and arts facilities across the region.

10. During implementation of the new fees framework, it was discovered that some hirers who have been on special fee arrangements, some of which date back to legacy councils, were adversely impacted.

11. Upon discovery of implementation issues in July 2014, a working group was formed to develop mitigation options and resolve the issues

12. The working group, following consultation with affected hirers, identified the waiving of charges as the most effective way to address the impact of the new fees framework on affected hirers. Depending on the level of impact the fees were waived for one, two or three months. The transition criteria applied is outlined in Attachment A.

13. Additional intervention may be taken, however these options would be subject to the Board’s approval:

· a reduced or discounted rate for hiring the venue

· continuing the venue hire at the same rate as 2013 / 2014

14. Table 1 provides an overview of known affected hirers and the transition steps taken to date. As outlined in the actions column there are currently two issues resolved but still seven groups faced with increases.

Table 1: Transition process actions

Date received	Name/ Organisation	Venue	Actions
30/07/2014	Individual Hirer	Fickling Centre	Bookings cancelled, found alternative venue
30/07/2014	St Matthews Chamber Orchestra	Fickling Centre	Hirer contacted and informed of waived charged until the end of August as agreed in the transition process. Hirer pleased and issue resolved.
30/07/2014	Chinese Senior Citizens Club	Fickling Centre	Hirer contacted and informed of waived charged until the end of September as agreed in the transition process. As a result the organisation will see a $425.85 increase in the year end total.
30/07/2014	Pursuit	Fickling Centre	Hirer contacted and informed of waived charged until the end of September as agreed in the transition process As a result the organisation will see a $12,475.26 increase in the year end total.
30/07/2014	Auckland Clef Club	Fickling Centre	Hirer contacted and informed of waived charged until the end of September as agreed in the transition process As a result the organisation will see a $351.05 increase in the year end total.
30/07/2014	U3A	Fickling Centre	Hirer contacted and informed of waived charged until the end of September as agreed in the transition process. As a result the organisation will see a $440.09 increase in the year end total.
30/07/2014	NZ Carnatic Music Society	Fickling Centre	Hirer contacted and informed of waived charged until the end of September as agreed in the transition process As a result the organisation will see a $630.00 increase in the year end total.
30/07/2014	Auckland Probus	Fickling Centre	Hirer contacted and informed of waived charged until the end of September as agreed in the transition process. As a result the organisation will see a $124.35 increase in the year end total.
30/07/2014	Genealogical	Fickling Centre	Hirer contacted and informed of waived charged until the end of September as agreed in the transition process. As a result the result the organisation will see a $126.00 increase in the year end total.

15. Auckland Council staff have identified that the following interventions may be taken to further assist these affected hirers:

· a reduced or discounted rate for hiring the venue

· continuing the venue hire at the same rate as 2013 / 2014

These options would be subject to the Board’s approval.

Consideration

Local board views and implications

16. At workshops during 2013 and 2014, local boards with facilities in scope had a number of opportunities to engage with the project team and to express their preferred approaches to the hire of local facilities.

17. If the Board wishes to consider more substantial changes to hire fees in future years, the Long Term Plan process offers an opportunity to consult local communities.

Māori impact statement

18. Ensuring community facilities are accessible and affordable to all members of the community, will be of benefit to all, including Maori.

Implementation

19. The transition criteria applied as outlined in Attachment A.

Attachments

No.	Title	Page
a View	Fees Framework Customer Transition Working Group	161

Signatories

Authors

Terrena Griffiths - Community Facilities – Project Manager

Authorisers

Fiona Johnston - Acting Manager Community Facilities

Victoria Villaraza - Relationship Manager

Chairperson	Julie Fairey
Deputy Chairperson	Harry Doig
Members	David Holm
	Ella Kumar
	Nigel Turnbull
	Michael Wood