Puketāpapa Local Board
OPEN MINUTES
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Minutes of a meeting of the Puketāpapa Local Board held in the Lynfield Meeting Room, Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 28 August 2014 at 6.00pm.
Chairperson |
Julie Fairey |
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Deputy Chairperson |
Harry Doig |
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Members |
David Holm |
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Ella Kumar |
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Michael Wood |
To 9.15 pm |
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APOLOGIES
Member |
Nigel Turnbull |
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Councillor |
Dr Cathy Casey |
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1 Welcome
Member MP Wood delivered the welcome message.
2 Apologies
Resolution number PKTPP/2014/150 MOVED by Member E Kumar, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) accept the apology from Member NJ Turnbull for absence.
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3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number PKTPP/2014/151 MOVED by Chairperson JM Fairey, seconded by Member E Kumar: That the Puketāpapa Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 31 July 2014, including the confidential section, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
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Esther Roberts, Independent Arts Producer, was in attendance to address the Puketāpapa Local Board on the PAH arts project, a dance/live music event and future activities working alongside the 2015 Auckland Arts Festival. |
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Resolution number PKTPP/2014/152 MOVED by Member E Kumar, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) thank Esther Roberts for her briefing on the PAH arts project and future activities.
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9.2 |
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Jibril Mussa was in attendance to address the Puketāpapa Local Board to seek support for the Trust’s proposed holiday programme in October 2014. |
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Resolution number PKTPP/2014/153 MOVED by Member MP Wood, seconded by Member DA Holm: That the Puketāpapa Local Board: a) thank Jibril Mussa for his presentation on the proposed holiday programme.
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9.3 |
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Peta Feral sent her apologies that she was unable to attend to present this item. |
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9.4 |
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David Harvey, secretary of the Auckland Highland Games Association Inc., was in attendance to address the Puketāpapa Local Board on the community funding application for the Highland Games event being held in November 2014. |
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Resolution number PKTPP/2014/154 MOVED by Chairperson JM Fairey, seconded by Member DA Holm: That the Puketāpapa Local Board: a) thank David Harvey for his presentation on the community funding application for the Highland Games event.
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9.5 |
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Seini Perks, local resident, was in attendance to address the Puketāpapa Local Board on her concerns about the number of accidents occurring in her street (Farrelly Avenue, Mt Roskill) and suggests the installation of speed bumps as a proposed solution. |
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Resolution number PKTPP/2014/155 MOVED by Member DA Holm, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) thank Seini Perks for her presentation on accidents occurring in 50 Farrelly Avenue, Mt Roskill.
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9.6 |
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Professor Dick Bellamy, on behalf of the South Epsom Planning Group, was in attendance to address the Puketāpapa Local Board on the Three Kings Plan. |
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Documents were tabled in support of this item. A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number PKTPP/2014/156 MOVED by Deputy Chairperson HAJ Doig, seconded by Member E Kumar: That the Puketāpapa Local Board: a) thank Professor Dick Bellamy for his presentation on the Three Kings Plan.
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a Presentation from A.R. Bellamy |
9.7 |
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Duncan Reynolds, events facilitator, of the Owairaka Athletic Club was in attendance to address the Puketāpapa Local Board in support of a $1,500 discretionary community funding application for the Owai 5 mile and Puketāpapa Fun Run event to facilitate health and fitness in Puketāpapa. |
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Resolution number PKTPP/2014/157 MOVED by Member E Kumar, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) thank Duncan Reynolds for his presentation on the Owai 5 mile and Puketāpapa Fun Run event.
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9.8 |
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Nick Cartmell, local resident, was in attendance to address the Puketāpapa Local Board on the Three Kings Plan. |
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Documents were tabled in support of this item. A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number PKTPP/2014/158 MOVED by Deputy Chairperson HAJ Doig, seconded by Member E Kumar: That the Puketāpapa Local Board: a) thank Nigel Cartmell for his presentation on the Three Kings Plan.
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a Presentation from N Cartmell |
Resolution number PKTPP/2014/159 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) agree to adjourn the meeting until 7.12 pm. The meeting adjourned at 7.03 pm and reconvened at 7.12 pm.
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10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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The Youth Caucus representative was unable to be in attendance. |
Secretarial Note: Item 22: Manukau Harbour Forum: Work Programme and Proposed Budget was taken before Item 13 at 7.14pm.
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Resolution number PKTPP/2014/160 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) thank Governing Body Member Christine Fletcher for her update.
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Secretarial Note: Item 15: Endorsement of the Three Kings Plan was taken before Item 14 at 7.42pm.
14 |
Puketāpapa Local Board Community Funding - Round One 2014/2015 |
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Member Ella Kumar declared a conflict of interest in the Owairaka Athletic & Harrier Club Inc funding application and did not take part in the discussion or vote. |
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Sarah Zimmerman, Community Funding Advisor, was in attendance to speak to this report. |
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Resolution number PKTPP/2014/161 MOVED by Deputy Chairperson HAJ Doig, seconded by Member DA Holm: That the Puketāpapa Local Board: a) thank Sarah Zimmerman for her attendance b) Discretionary Community Grant Funding for 2014/2015 Financial Year – Round one report be received. c) agree to fund, part-fund or decline the application as followings:
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Secretarial Note: Item 16: Puketâpapa Local Board Small Improvement Project (SLIPs) Programme 2014-2015 was taken after Item 14 at 8.33pm.
15 |
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Steve van Kampen, principal planner, Peter Cooper, planner, and Megan Tyler, Manager planning - Central/Islands, and Celia Davison, Team leader Unitary Plan, were in attendance to speak to this report. |
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Resolution number PKTPP/2014/162 MOVED by Deputy Chairperson HAJ Doig, seconded by Member E Kumar: That the Puketāpapa Local Board: a) approve and endorse the Three Kings Plan as set out in Attachment A, for public release and implementation with the following amendments: 1. Consultation and Engagement. Add South Epsom Planning Group and Three Kings United Group to the list of Key Stakeholders 2. Add “high quality” to bullet point 11 of the Principles to Guide Development to read “Provide a range of high quality housing…..” page 9 3. Key Move 2 – Spatial Strategy Map page 21 3.1. Add: “The layout of the centre and its buildings shall reflect best practice urban design principles including the creation of a walkable centre with a clear hierarchy of spaces and networks. Residential development shall be designed to support the Three Kings town centre as the community and commercial hub”. 4. Key Move 3 – Residential Context & Issues - Add to diagram page 22 4.1. The quarry is a barrier between East/West and North/South residential areas around the quarry 4.2. In 2011 the Environment Court granted Winstone Aggregates a resource consent to fill the quarry. This resource consent remains in place until any alternative proposal by the land owner gains approval. 5. Key Move 3 – Outcomes and Actions – page 24 5.1. Outcome 5 Reinstate “ the appropriately rehabilitated” between “to” and “local” 5.2. Outcome 7 Change to: “Fill levels and resulting topography and contours in the quarried areas avoid physical segregation with adjacent land and enable strong and highly accessible connections” 6. Key Move 3 – Outcomes and Actions page 24 6.1. “The design, energy and systems of buildings shall be designed to reduce their environmental impact. They shall incorporate water efficiency and conservation, and utilise materials that have reduced impacts on the environment over their entire life cycle.” To be added as an action under Outcome 6 on page 24. 6.2. A new action to be added under Outcome 6 to reflect the Board’s support for innovation and best practice in developing a sustainable community 7. Key Move 3 – Spatial strategy Map page 25 Add to diagram 7.1. “a variety of planning zones, including open space, are established to implement the plan key moves.” 7.2. Quadrant of residential area on Crown land is changed to an outline. Key Move 5 page 33 as well 8. Key Move 4 page 27 8.1. add key to bottom RH diagram 9. Key Move 4 – Outcome and Actions page 28 9.1. Action 8.3 change to: “…the development of a bus interchange for Mt Eden/Mt Albert roads that meets…” 9.2. Outcome 9 – Add “…for all”. To the end 10. Key Move 5 – Outcomes and Actions - Action 11.5 Change to: “Retain and celebrate the character and heritage of Three Kings Reserve…” 11. Add an Appendix which identifies issues that have been raised and are yet to be resolved. b) delegate authority to the Deputy Chair to approve any minor changes to the final production of the document prior to public release; and c) approve and endorse the Three Kings Plan Feedback Summary as set out in Attachment B, for public release as a supporting document of the Three Kings Plan. d) thank officers for their attendance and their significant efforts in producing this plan.
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Secretarial Note: Item 16: Puketapapa Local Board Small Improvements Projects (SLIPs) Programme 2014-2015 was taken after Item 14 at 8.33 pm.
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Puketāpapa Local Board Small Local Improvement Projects (SLIPs) Programme 2014-2015 |
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Vandna Kirmani, SLIPs project portfolio leader, was in attendance to speak to this report. |
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Documents were tabled in support of this item. A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number PKTPP/2014/163 MOVED by Deputy Chairperson HAJ Doig, seconded by Member MP Wood: That the Puketāpapa Local Board: a) acknowledges receipt of the Puketāpapa Local Board 2014/2015 SLIPs funding summary programme b) delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances c) approves the Lovelock Track fence project for commencement and allocates a maximum of $45,000 SLIPs Capital budget d) approved the Greenways Link: SH20 at Hillsborough – Monte Cecilia feasibility study for commencement and allocates $11,300 SLIPs Operational budget e) approves the Building Blocks Engagement Tool project for commencement and allocates $2,000 SLIPs Operational budget f) approves the Monte Cecilia Concept Plan and sculpture installation to be updated and allocates $7,735 SLIPs Operational budget g) approves the Lynfield Reserve cycleway stage 3 for commencement and allocates $127,000 SLIPs Capital budget h) approves the Hillsborough Cemetery volunteer trial project implementation and allocates $2,500 SLIPs Operational budget i) approves the Turner Reserve Concept Plan stage 2 project for implementation and allocates $100,000 SLIPs Capital budget j) approves the Manukau Foreshore Network Plan implementation and allocates $80,000 SLIPs Capital budget and $3,000 SLIPs Operational budget k) approves the Baseball Facilities project at War Memorial Park and allocates $85,000 SLIPs Capital budget from financial year 2014/2015 and $5,000 SLIPs Operational budget l) approves the baseball Facilities project at War Memorial Park for continuation in financial year 2015-2016 and allocates $115,000 SLIPs Capital budget from financial year 2015-2016, to be utilised in financial year 2015-2016. m) approves a Stocktake Report for Waste Minimisation activities in Puketāpapa and allocates $3,500 SLIPs Operational budget n) approves the Oakley Creek Strategy Project for commencement and allocates $22,000 SLIPs Operational budget o) allocates $30,000 SLIPs Operational funding towards the Event budget top-up p) approves the New Kiwi women writers project for commencement and allocates $10,000 SLIPs Operational budget q) allocates $10,000 SLIPs Operational budget towards a study to establish the feasibility of retaining community social housing for the elderly at the Liston Village site in Hillsborough (when it transfers to Council ownership) and to provide advice about the ownership and governance options for preserving the village as community social housing for the elderly through a partnership arrangement between Auckland Council and a third sector housing provider. r) request that expert advice on the community social housing sector is sought as part of the report. s) delegates Member MP Wood to act as spokesperson for this project and to consult with affected stakeholders about the Board’s approach. t) agrees to advocate to the Governing Body for additional social housing in Puketāpapa u) notes that 100% of the available SLIPs capital expenditure and 100% of the available SLIPs operational expenditure is allocated to projects. v) any savings from any of the projects funded from Opex SLIPs will be put towards community tree planting. w) thank Vandna Kirmani for her attendance.
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a Liston Village Social Housing Scoping Report |
Secretarial Note: Member Michael Wood left the meeting at 9.16pm
Secretarial Note: Item 23: Update on venues for hire in the Puketāpapa Local Board area was taken at 9.16pm followed by Item 17 at 9.55pm.
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Interim Events Policy Framework and 2014-2015 Funding Allocation |
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Resolution number PKTPP/2014/164 MOVED by Member E Kumar, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) adopt the 2014-2015 proposed programme of events and confirms the funding levels as set out in the enclosed table. b) adopt the interim policy framework pending community consultation and feedback November 2014-February 2015 and review in March 2015. c) confirm the provisional community consultation plan pending further development by the engagement advisor, September – October 2014.
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Resolution number PKTPP/2014/165 MOVED by Chairperson JM Fairey, seconded by Member DA Holm: That the Puketāpapa Local Board: a) agree to adjourn the meeting until 10.03pm. The meeting adjourned at 9.58pm and reconvened at 10.03pm.
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Puketāpapa Local Board Performance Report - July 2013 to June 2014 |
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Resolution number PKTPP/2014/166 MOVED by Deputy Chairperson HAJ Doig, seconded by Member E Kumar: That the Puketāpapa Local Board: a) receive the Performance Report for the period ending June 2014.
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19 |
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Resolution number PKTPP/2014/167 MOVED by Chairperson JM Fairey, seconded by Member DA Holm: That the Puketāpapa Local Board: a) note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2013/14 b) approve: I. The message from the Chairperson, which provides the Local Board’s comments on local board matters in the 2014 annual report II. The list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2013/14 c) give authority to the Chair and Deputy Chair to make typographical changes before submitting for final publication
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a The 2014 Annual Report (circulated under separate cover) |
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Resolution number PKTPP/2014/168 MOVED by Member DA Holm, seconded by Member E Kumar: That the Puketāpapa Local Board: a) receive the report. b) request Auckland Transport provide a rough order of costs for use of the Transport Capital Fund for proposals to enhance cycling: i) along the northern side of Richardson Road from Hay Park School to Hillsborough Road and across to Hillsborough Cemetery and ii) north from Fearon Park along Duncumb Street to Kings Road. c) confirm that these projects have broad community support. d) requests Auckland Transport investigate the traffic safety issues raised in regards to Farrelly Avenue by Seini Perks.
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21 |
Auckland Transport Quarterly Update to Local Boards |
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Resolution number PKTPP/2014/169 MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) receive the Auckland Transport Quarterly Report
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Secretarial Note: Item 25: Movies in Parks 2014/2015 was taken after Item 21.
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Resolution number PKTPP/2014/170 MOVED by Member DA Holm, seconded by Member MP Wood: That the Puketāpapa Local Board: a) agree to allocate $8,500 from its SLIPS 2014/2015 Opex budget, conditional upon having sufficient funding available after resolving Item 16, to enable the action plan and work programme development of the Manukau Harbour Forum b) agree to consider the requested contribution to the Manukau Harbour Forum for the development of the action plan and work programme in future years ($15,800 for Year 2 and $15,800 for Year 3) as part of its Long Term Plan budget.
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Update on venues for hire in the Puketāpapa Local Board area |
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Terrena Griffiths, Community facility project manager, and Tristan Coulson, was in attendance to speak to this report. |
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Resolution number PKTPP/2014/171 MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) rescinds its resolution PKTPP/2014/61 b(iv) passed on 16th April 2014 to adopt the local fees and charges schedule for 2014/2015. b) resolves that regular and long term users pay at the rate they were paying in the previous financial year 2013/2014. c) resolves that new users pay at the 2013/2014 rates. d) invites the relevant department to re-present a new fees regime to the Board for approval for 2015/2016 which includes an analysis of the range of fees users actually paid in the 2014/2015 year. e) grants retrospective approval for the transition arrangements put in place by officers for the months of July, August and September, specifically the waiving of fees for those groups that have been identified as significantly impacted by the increase in fees and charges f) requests the Manager Community Development, Arts and Culture (CDAC) to provide information by way of a report to the Board in November on the impact of this decision on the anticipated revenue from venues for hire, so that the Board can consider ways to address any deficit, should it be required g) agrees to waive hireage fees for the Three Kings Tennis Club hireage of the Three Kings Tennis Pavilion for the month of July and August retrospectively and September to December 2014. h) directs officers to bring information by way of a report to the Board in November on the situation regarding any arrangements made between the previous Council and the Three Kings Tennis Club. This information will provide the Board with the basis for any decision to be made with regards to fees or discounts to be considered for this hirer. i) request that staff provide a list of all hirers of community facilities in the local board area and their existing fees, and detail any changes that may occur based on the new fees framework proposed in line with resolution d) above. j) directs officers to give an update to the Board, through the Community Facilities portfolio lead (Member HAJ Doig) on a monthly basis and as and when requested, on any issue that the Board requires guidance on in regard to these resolutions.
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24 |
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The report was deferred to 25 September 2014 Puketāpapa Local Board meeting. |
25 |
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Resolution number PKTPP/2014/172 MOVED by Member E Kumar, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) approve the hosting of a Movies in Parks event b) approve the contribution of $6,250 for one event to be held at Monte Cecilia Park, Hillsborough on Saturday 31 March 2015 c) approve the event portfoliio holder to work with council staff to tailor the Movies in the Parks scheduled event for the Puketāpapa Local Board community.
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26 |
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Resolution number PKTPP/2014/173 MOVED by Member DA Holm, seconded by Member E Kumar: That the Puketāpapa Local Board: a) agree to re-instate the Central Joint Funding Committee for 2014/2015 to administer the legacy funds as per the Terms of Reference. b) endorse the draft Terms of Reference for the Central Joint Funding Committee c) appoint Deputy Chair HAJ Doig, and Chairperson JM Fairey as alternate, to the Central Joint Funding Committee for 2014/2015 with appropriate delegated authority to bind the board on decisions relating to the legacy community funding schemes made by the Committee d) note that a region-wide community grants policy is being developed and will in time replace the current interim funding arrangements.
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27 |
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Resolution number PKTPP/2014/174 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) appoint Member DA Holm as an observer to the Executive of the Auckland and Northland Local and Community Board Association Inc.
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28 |
Psychoactive substances – draft Local Approved Product Policy |
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Resolution number PKTPP/2014/175 MOVED by Deputy Chairperson HAJ Doig, seconded by Member DA Holm: That the Puketāpapa Local Board: a) support the proposed draft Local Approved Product Policy that will prevent licenses being granted in areas of high deprivation, in neighbourhood centres, near schools and near addiction and mental health treatment centres and limit how close to an existing shop a new shop could open. b) recommend that the buffer around a high school (defined as a school with students year 7 or above) be increased from 300 metres to 500 metres. c) recommend that the buffer around a primary school be increased from 100 metres to 200 metres. d) note that the local board will have a further opportunity to provide feedback on the policy during the special consultative procedure scheduled to begin in November 2014.
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29 |
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Documents were tabled in support of this item. A copy of the tabled document will be placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number PKTPP/2014/176 MOVED by Chairperson JM Fairey, seconded by Member E Kumar: That the Puketāpapa Local Board a) receive the Resolutions Pending Action Schedule for August 2014.
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a Updated Resolutions Pending Action Schedule, August 2014 |
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Resolution number PKTPP/2014/177 MOVED by Member DA Holm, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) receive the Workshop Proceedings Report for July 2014.
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31 |
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Documents were tabled in support of this item. A copy of the tabled document will be placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number PKTPP/2014/178 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) receive the written reports from Members HAJ Doig and DA Holm, for August 2014. b) receive any other reports for August 2014.
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a E Kumar Report, 20 July to 23 August 2014 b Local Events Calendar for Puketāpapa Local Board, September 2014 c MP Wood Report, 31 July to 28 August 2014 |
32 |
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Resolution number PKTPP/2014/179 MOVED by Member DA Holm, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) receive the Chair’s Report for August 2014.
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33 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
34 |
Oakley Creek (Walmsley to Underwood Parks) Restoration Project |
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Secretarial Note: Pursuant to Standing Orders 3.15.5, Member DA Holm requested that his dissenting vote be recorded against Item 34 d). |
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Resolution number PKTPP/2014/180 MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) endorses the Project’s overall outcomes and provides the Board’s specific expected outcomes (below) for adoption b) requests monthly reporting to the three delegated Board representatives and provision for input into the Project Team and Community Advisory Group. c) suggests the Community Advisory Group is directly linked in the governance structure to the Project Team d) resolves to recommend an underpass cycleway crossing at Richardson Road and ‘at grade’ crossings at Sandringham Road and Beagle Avenue noting that our preference is for all crossings to be underpasses e) resolves that the Board preference is for : Option 1. One new bridge across to Ōwairaka Park with the existing bridge near Mcgehan Close to remain f) suggests Te Auaunga Restoration and Greenways Project in Wesley as a working title for the project until community consultation has taken place.
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10.25 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................