Regional Strategy and Policy Committee

 

OPEN MINUTES

 

 

Minutes of a meeting of the Regional Strategy and Policy Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 7 August 2014 at 9.34am.

 

present

 

Chairperson

George Wood, CNZM

 

Deputy Chairperson

Anae Arthur Anae

 

Members

Cr Cameron Brewer

 

 

Mayor Len Brown, JP

 

 

Cr Dr Cathy Casey

 

 

Cr Bill Cashmore

 

 

Cr Ross Clow

 

 

Cr Chris Darby

 

 

Cr Hon Christine Fletcher, QSO

 

 

Cr Denise Krum

From 11:36 am, item 12

 

Cr Mike Lee

From 9.55am, part item 5.1

 

Kris MacDonald

 

 

Cr Calum Penrose

 

 

Cr Dick Quax

 

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

From 9.41am, part item 5.1

 

Cr Wayne Walker

From 9.42am, part item 5.1

 

Cr John Watson

 

 

Cr Penny Webster

From 9.41am, part item 5.1

 

Glenn Wilcox

From 9.35am, item 3

 

APOLOGIES

 

 

Cr Linda Cooper

For absence

 

 

Cr Alf Filipaina

 

 

 

Deputy Mayor Penny Hulse

 

 

 

 


Regional Strategy and Policy Committee

7 August 2014

 

 

1          Apologies

 

Resolution number REG/2014/95

MOVED by Chairperson GS Wood, seconded by Cr CE Brewer:  

That the Regional Strategy and Policy Committee:

a)         accept the apologies from Cr AM Filipaina, Cr LA Cooper and Deputy Mayor PA Hulse for absence and Crs DA Krum, WD Walker and MP Webster for lateness.

CARRIED

 

2          Declaration of Interest

There were no declarations of interest.

 

3          Confirmation of Minutes

 

Resolution number REG/2014/96

MOVED by Chairperson GS Wood, seconded by Cr CM Penrose:  

That the Regional Strategy and Policy Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday 3 July 2014, including the confidential section, as a true and correct record.

CARRIED

 

Member G Wilcox entered the meeting at 9:35am

 

4          Petitions

There were no petitions.

 

5          Public Input

 

5.1

Earthship Biotecture - Passive, solar, off-the-grid, sustainable housing - Mesepa Edwards and Will 'Ilolahia

 

Cr JG Walker entered the meeting at 9.41 am.

Cr WD Walker entered the meeting at 9.42 am.

Cr MP Webster entered the meeting at 9.52 am.

Cr ME Lee entered  the meeting at 9.55 am.

 

Will ‘ILolahia and Mesepa Edwards gave a powerpoint presentation.

A copy of the presentation has been placed on the official copy of these minutes and can be viewed on the Auckland Council website as a minutes attachment.

 

Resolution number REG/2014/97

MOVED by Chairperson GS Wood, seconded by Cr CM Casey:  

That the Regional Strategy and Policy Committee:

a)      thank Mesepa Edwards and Will ‘Ilolahia for their presentation on ‘Earthship Biotechture’ – passive solar, off-the-grid and sustainable housing.

b)      refer the Earthship concept to the Mayoral Office for consideration.

CARRIED

 

Attachments

a     Presentation 'Biotecture Pacific - Building Earthships for a sustainable future'

6          Local Board Input

There was no local board input.

 

7          Extraordinary Business

There was no extraordinary business.

 

8          Notices of Motion

There were no notices of motion.

 

9

Draft Community Facilities Network Plan

 

Cr WD Walker left the meeting at 10.22 am.

 

Resolution number REG/2014/98

MOVED by Cr CE Fletcher, seconded by Cr CM Casey:  

That the Regional Strategy and Policy Committee:

a)      endorse the draft Community Facilities Network Plan to guide council’s provision of community facilities, noting the timing and implementation of the plan will be subject to budget considerations as part of the Long-term Plan 2015-2025 process

b)      support engagement with local boards, advisory panels and key external stakeholder groups on the draft network plan, with the feedback to be reported back to this committee.

CARRIED

 

10

Gambling Working Party - new regulations for the distribution of class 4 (pokie) gambling grants to communities

 

Cr MP Webster left the meeting at 10.30 am.

Cr WD Walker returned to the meeting at 10.31 am.

Cr CE Fletcher left the meeting at 10.31 am.

Cr MP Webster returned to the meeting at 10.36 am.

Cr CE Fletcher returned to the meeting at 10.37 am.

Cr WD Walker left the meeting at 10.36 am.

Cr WD Walker returned to the meeting at 10.41 am.

 

Resolution number REG/2014/99

MOVED by CM Casey, seconded by ME Lee:  an amendment by way of addition to the original recommendation  a) as follows:

Add the word (pokie) after the mention of class 4 gambling.

A division was called for, voting on which was as follows:

For

Deputy Chairperson AJ Anae

Cr CM Casey

Cr WB Cashmore

Cr C Darby

Cr CE Fletcher

Cr ME Lee

Member K MacDonald

Cr WD Walker

Cr J Watson

Member G Wilcox

Against

Cr CE Brewer

Cr CM Penrose

Cr D Quax

Cr SL Stewart

Cr JG Walker

Cr MP Webster

Chairperson GS Wood

Abstained

 

The division was declared carried by 10 votes to 7.

CARRIED

 

Resolution number REG/2014/100

MOVED by Chairperson GS Wood, seconded by Cr D Quax:  put the substantive motion

That the Regional Strategy and Policy Committee:

a)      endorse the working party’s proposal to define areas within Auckland, as presented in the appended map, whereby a proportion of grants derived from the proceeds of class 4 gambling (pokie) in those areas would be returned to them

b)      endorse the 80 percent currently proposed by the Minister of Internal Affairs

c)      endorse the option of advocating for a different rate of return to the area identified as CGI on the map (comprising the City Centre and Gulf Islands), of either 40 percent or 45 percent

d)      delegate to the chair of the Regional Strategy and Policy Committee to write to the Minister of Internal Affairs advocating that the proposed regulations be amended in accordance with the committee’s response to recommendations (a) to (c) above

e)      note that the grants data for Auckland will be published on a web portal

f)       note that the findings of the working party will be reported to local boards.

CARRIED

 

Secretarial Note:      After the item was put, Councillor Mike Lee informed the chair that he should have declared an interest for this item, for the reason that he is a patron for the Waiheke RSA, and therefore did not vote on the substantive motion.

 

11

Updated information on the development of alcohol licensing fees

 

Cr WD Walker left the meeting at 10.57 am.

 

Resolution number REG/2014/101

MOVED by Chairperson GS Wood, seconded by Cr CM Penrose:  

That the Regional Strategy and Policy Committee:

a)      note that the governing body received a report in August 2013 that estimated alcohol licensing costs could exceed estimated revenue by approximately $4million each year, based on the information available at that time

b)      note that more recent information indicates the default licensing fees (set by central government) currently recover the majority of the council’s relevant costs

c)      agree that the council should continue to apply the default alcohol licensing fees set by central government for the time being, and not seek to put its own fees in place for 1 July 2014 through a bylaw

d)      request that a further report is provided to this or another appropriate committee or the governing body by February 2015 or thereabouts.

CARRIED


 

12

Kauri Dieback Management Strategy - report and resolution from the Environment, Climate Change and Natural Heritage Committee

 

Cr CM Casey left the meeting at 10.59 am.

Cr WD Walker returned to the meeting at 11.11 am.

Deputy Chairperson AJ Anae retired from the meeting at 11.15 am.

Cr SL Stewart retired from the meeting at 11.26 am.

Cr D Quax left the meeting at 11.29 am.

Cr DA Krum entered the meeting at 11.36 am.

 

Resolution number REG/2014/102

MOVED by Cr CE Fletcher, seconded by Cr C Darby:  

That the Regional Strategy and Policy Committee:

a)      consider the Auckland Kauri Dieback Management Strategy as part of the prioritisation of the Long-term Plan process

b)      if prioritised, request the Biosecurity and Regional and Specialist Parks to develop a fully-costed suite of options, focused on advocacy to the government and scientific research to directly combat Phytophthora taxon ‘Agathis’ (PTA) infection, for the management of Kauri Dieback across the Auckland region

c)      request staff to report back in three months.

CARRIED

 

 

13

Ethnic Peoples Advisory Panel - Approval of Work Programme 2014/2015

 

Resolution number REG/2014/103

MOVED by Cr DA Krum, seconded by Cr ME Lee:  

That the Regional Strategy and Policy Committee:

a)      approve the Ethnic Peoples Advisory Panel’s work programme for the 2014/2015 financial year.

CARRIED

 

 

14

The Government Policy Statement on Land Transport (GPS) 2015

 

Resolution number REG/2014/104

MOVED by Cr C Darby, seconded by Cr CM Penrose:  

That the Regional Strategy and Policy Committee:

a)         approve the proposed submission on the draft Government Policy Statement on Land Transport 2015

b)         grant editorial rights to the Chair and the Chief Operating Officer for any further changes if required.

CARRIED

 

 

15        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.


 

16        Procedural motion to exclude the public

Resolution number REG/2014/105

MOVED by Chairperson GS Wood, seconded by Cr CE Fletcher:  

That the Regional Strategy and Policy Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Open Space Acquisition Programme Overview

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains indicative property acquisition locations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Acquisition of Land and an Easement for Stormwater Purposes

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information that may impact property values.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions was made available to the public who were present at the meeting and form part of the minutes of the meeting.

CARRIED

 

11.43am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.


 

After consideration of the above items it was resolved:

Resolution number REG/2014/106

MOVED by Chairperson GS Wood, seconded by Cr JG Walker:  

That the Regional Strategy and Policy Committee:

a)         reopen the meeting to the public.

CARRIED

 

12.14pm          The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

C1

Open Space Acquisition Programme Overview

 

That the Regional Strategy and Policy Committee:

a)      note that approximately 132 open space land acquisitions have been delivered since amalgamation, estimated at $161 million in value

b)      note that the open space acquisition programme includes 62 properties that have not yet been acquired, 32 of which are legally committed acquisitions and 30 of which are approved but not legally committed

c)      note that regular reports will be provided to the Parks Recreation and Sport Committee outlining progress on delivery of the open space acquisition programme

d)      confirm the release of the resolutions, main report, Attachment A (excluding property value information) and Attachment D to the open section of the minutes

e)      agree that Attachments B and C to the report remain confidential.

 

Attachments

a     Original report

b     Attachment A to the original report

c    Attachment D to the original report

 

C2

Acquisition of Land and an Easement for Stormwater Purposes

 

That the Regional Strategy and Policy Committee:

d)      agree that there be no restatement of the confidential report for the acquisition of land for stormwater purposes, or the resolutions of the Regional Strategy and Policy Committee.

 

12.15 pm                                            The Chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Regional Strategy and Policy Committee HELD ON

 

 

DATE:.........................................................................

 

 

CHAIRPERSON:........................................................