Agenda of Seniors Advisory Panel

Seniors Advisory Panel

04 August 2014

Significance and Engagement Policy

File No.: CP2014/15575

Purpose

1. To gain feedback on the draft content of a new Significance and Engagement Policy, and associated guidance on measures to improve community engagement with Auckland’s demographically diverse communities.

Executive summary

2. The Local Government Act 2002 Amendment Bill (No 3) proposes all councils adopt a significance and engagement policy by 1 December 2014. While the Bill has not yet been passed, a work plan is currently being finalised along with a programme of engagement to develop this policy in time.

3. The Governing Body, local boards, advisory panels, the Independent Maori Statutory Board (IMSB) and key stakeholders will be involved at an early stage to input into the development of the draft policy which is expected to go out for public consultation in September.

4. The draft policy is intended to be principles-based, to allow flexibility with the approach taken in delivering consultation and engagement depending on the audience and scale of the issue. It will take into account the Treaty Audit as well as feedback already received by the public and stakeholders relating to consultation and engagement and lessons learned on past processes such as the Unitary Plan and local board plans.

Recommendation/s

That the Seniors Advisory Panel:

a) provide feedback on the draft principles and approach to policy development

b) provide feedback on how the council could further enable and encourage older people to engage with Auckland Council

Background

5. The Local Government Act 2002 Amendment Bill (No 3) proposed that all councils adopt a significance and engagement policy by 1 December 2014. The Bill has not yet been passed but work is being progressed on the policy development in the meantime.

6. The proposed change to the LGA was one of the recommendations of the Local Government Efficiency Taskforce to review the decision-making and consultation provisions of the Act (particularly part 6).

7. It is expected that councils will adopt a clear set of engagement principles to improve the engagement process by being clear with the community when and how council will engage with them, depending on the significance of the issue. It is likely that this will increase community input into our decision-making processes, particularly in a way that will help to reach some of our less engaged communities.

8. Auckland Council does not currently have an adopted engagement policy. It does however, have a consultation and engagement guidebook; has been training staff in community engagement through the International Association of Public Participation (IAP2); has an internal network which is used to share case studies; and an annual awards event to celebrate good practice.

Current situation

9. The Market Research and Engagement team recently:

· held an inclusive engagement expo

· developed draft accessible engagement guidelines (covering sensory and mobility impairment)

· held a number of internal discussions to consider new ways of engagement with specific communities

Different approaches are required with respect to Pacific and Ethnic communities.

10. These internal processes have been a good way of identifying ways of improving how the council carries out consultation and engagement, particularly in relation to significant planning or policy projects. However, the policy will help us to have a process of improving the way we engage consistently across the council family and enable members of the public to have greater understanding of the way we work.

11. Over the last year, feedback has been received on the process of consultation and engagement which includes the following points:

· Openness, transparency, integrity are very important markers of council’s performance

· There is an important distinction (and a big difference in perceptions) between council providing people with the ability to provide feedback, and people trusting that the council will use their feedback

· The council needs to genuinely engage with the intention of acting on public views as much as possible

· The council needs to provide opportunities for people to engage in a more diverse, flexible and open way, with more time and more local influence

· Council communications need to be objective, balanced, clear, and engaging

· There are pockets of excellence and good practice within the council, but more could be done to ensure good practice is consistent.

Draft policy

12. From initial conversations internally and with key community groups there has been general agreement that the draft policy should be principles-based, to allow flexibility with the approach taken in delivering consultation and engagement depending on the audience and scale of the issue. It will be developed with input from teams across council and will be supported by updated and improved processes, templates and guidance material so that we move towards a centre of excellence for consultation and engagement.

13. Research into other engagement policies (both within New Zealand and internationally), as well as the feedback received so far has identified the following draft principles for council engagement:

· Meeting Treaty of Waitangi obligations

· Inclusive: reaching out to all affected / accessible / going beyond usual suspects

· Timely: early in decision-making and allowing sufficient time

· Commitment / genuine intent / open & honest: meaningful engagement based on an open mind and willingness to listen

· Respectful / build trust

· Clear & sufficient information: balanced, plain English

· Clear purpose & well planned

· Flexible / needs based: designed to suit participants’ needs

· Coordinated: across departments, to minimise duplication and fatigue

· Pragmatic / efficient / value for money

· Feedback / close the loop

· Evaluate / monitor / improve

· Be innovative.

14. However, there is also a need for much more planning and thinking about how to apply those principles at a local community level and to recognise and tap into Auckland’s cultural diversity, particularly concerning:

· Enabling and encouraging people from different areas, cultural groups, ages and walks of life, and people with disabilities to engage with Auckland Council

· Providing more opportunity and flexibility for community groups to have more influence around the nature, scope and topics of the engagement – more bottom up planning in which council is the enabler / facilitator rather than the ‘owner’.

15. Next steps need to involve developing and engaging on a draft Engagement Policy and associated internal ‘how to’ guidelines that focus on improving:

· Consistency of good practice throughout the organisation

· Methods of engaging with diverse community groups

· The way in which internal groups and decision-makers use community input

· Demonstrating the way in which input has been used, to prove that it does make a difference and therefore build trust.

16. High level timeline for developing the policy

Timing	Action
April to June – issues identification	Internal workshop Local Board Chairs Forum briefing Budget Committee workshop Regional Strategy and Policy committee report IMSB report Targeted external engagement with business associations and other stakeholders Engagement with advisory panels Local Board elected member workshop
July - drafting	Drafting significance and engagement policy
August – finalising the draft	Further discussion with key stakeholders, advisory panels, local boards / governing body, draft policy for adoption
September – October - consultation	Consultation on draft policy
October – November – finalising (Timing to be confirmed depending on the legislative requirements)	Review feedback, update policy, workshop with governing body, adoption

Consideration

Local board views and implications

17. An initial discussion has taken place through the Local Board Chairs Forum. Workshops are being organised to take place to feed into the development of the draft policy. Local boards will also be asked for their feedback on the draft policy later this year.

Maori impact statement

18. A report will be taken to the Independent Maori Statutory Board for discussion.

Implementation

19. There are no implementation issues

Attachments

There are no attachments for this report.

Signatories

Authors

Carol Hayward - Team Leader Consultation and Engagement

Authorisers

Wilma Falconer - Communications and Public Affairs Interim Director

Greg Morgan – Lead Officer Support

Seniors Advisory Panel

04 August 2014

Information: Draft Local Board Plans Consultation

File No.: CP2014/16857

Purpose

1. To receive information regarding the consultation process for local board plans and an overview of the key themes arising from the draft local board plans.

Executive summary

2. Local boards will be adopting their 2014 local board plan by 31 October 2014. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how local boards make decisions on local activities, provide input into regional strategies and policies and work with other agencies, including council-controlled organisations.

3. The draft 2014 local board plans are now available for feedback. The consultation documents include the draft plans, summary documents and submission forms and are available on http://www.shapeauckland.co.nz/LocalBoardPlans. The draft plans are available in large print.

4. An analysis of the draft plans shows that there are a number of common themes across local boards including the protection of the environment, access to public transport, safe and inclusive communities, access to community facilities, encouraging active and healthy lifestyles, local economic development and thriving town centres.

5. Local boards would welcome feedback on the draft local board plans from the Seniors Advisory Panel. Alternatively members of the Senior Peoples Advisory Panel may choose to make submissions as individuals or as representatives of other organisations.

6. Once the Seniors Advisory Panel have a finalised work programme an analysis can be done on how this relates to the outcomes, objectives and initiatives in local board plans. This analysis could help inform and prioritise any dialogue between local boards and the Panel.

Recommendation/s

That the Seniors Advisory Panel:

a) note the common themes arising from the draft local board plans and considers how this might relate to the panel’s work programme

b) note that the draft 2014 local board plans are available for feedback and considers options for providing feedback.

Comments

7. A presentation was provided to the June meeting of the Seniors Advisory Panel on the development and role of local board plans. Legislation requires that local boards develop and adopt local board plans by 31 October 2014. Local board plans are strategic plans for the following three years and beyond. They guide how local boards make decisions on local activities, provide input into regional strategies and policies and work with other agencies, including council-controlled organisations.

8. The plans reflect the priorities and preferences of the community. Feedback was sought from the Panel on engaging with older people across Auckland. The feedback obtained from the Panel has been circulated to the local board teams for consideration in engagement strategies.

9. The formal consultation process on local board plans started on 7 July. The consultation documents include the draft local board plans, summary documents and submission forms. These are available on http://www.shapeauckland.co.nz/LocalBoardPlans. Hard copies can be accessed in libraries, service centres and local board offices or requested by calling
(09) 301 0101. The draft plans are available in large print and the other consultation documents can be provided in large print on request.

10. Each draft local board plan sets out outcomes that the board would like to achieve. Below is a summary of the common themes among the outcomes of the 21 draft local board plans

· Protect, enhance, respect and restore the natural environment so that it is available for recreational use now and in the future

· A transport system that is well-connected, offers a range of options and real choice.

· A safe community with a sense of belonging, where people from all walks of life feel valued, connect with each other and participate in local matters and activities; a place that people are proud of and choose to live

· Community facilities that are welcoming and encourage participation in community activities

· Encouraging active and healthy lifestyles through the provision of places and opportunities for play and relaxation such as parks, open spaces and sports facilities.

· Well-planned vibrant town centres that support the local economy and provide a hub for the local community.

· A strong local economy and a range of local employment opportunities.

11. The draft local board plans describe a range of objectives and initiatives that the boards identify as achieving their outcomes. Below is a summary of objectives and initiatives that are common among many boards.

· Ecological remediation and preservation of waterways and harbours.

· The development of cycle ways and walkways that provide:

§ a safe and realistic alternative travel choice

§ opportunities for active recreation

§ connectivity - between towns and villages, open spaces and other transport options.

· Increasing the use of public transport and decreasing reliance on cars by providing a convenient, reliable, efficient and affordable public transport system.

· Community development that creates safe neighbourhoods and enables strong support for community-led initiatives and community organisations.

§ Parks, reserves and open spaces that:

§ people can enjoy, that are safe, pleasant and encourage healthy lifestyles

§ provide sufficient green space for the community’s needs, and continues to do so as the population grows

§ are better connected to each other

§ provide appropriate facilities and are developed to encourage greater use.

· Protect, preserve and celebrate the built and cultural heritage, for example by identifying heritage buildings and developing heritage trails

· High quality sports and recreation facilities that are well-maintained, fit for purpose, which accommodate a wide range of activities and are developed to accommodate population growth. Particular emphasis is on improving and upgrading sports and playing fields

· Local events that promote and recognise cultural diversity, build identity and bring people together

· Arts and culture programmes and facilities that enable the community to participate in the arts and express cultural identities, for example through the installation of public art and the development of arts facilities

· Growth in the local economy for example, by focusing growth in specific areas, developing innovation hubs and, supporting business associations and Business Improvement Districts (BIDs).

12. There are some objectives and initiatives that are still common among local boards, but to a lesser extent to those listed above.

· Reducing environmental impact, increasing recycling and minimising waste to landfill. Several boards have a key initiative planned to either upgrade, scope or develop a recycling centre, waste recovery centre or recycling network

· Preserving the natural environment through weed management and pest eradication

· Establishing and continue to support existing Youth Connections programmes

· Providing safe, well-maintained and efficient roads, primarily through specific initiatives within the local board area such as road widening and traffic calming

· Increasing opportunities for tourism, in particular to help grow the local economy.

13. Local boards would welcome feedback from the Seniors Advisory Panel which can be provided to Karen Titulaer by 29 August. Alternatively members of the Seniors Advisory Panel may choose to make submissions as individuals or as representatives of other organisations.

14. Once the Seniors Advisory Panel has a finalised work programme an analysis can be provided on how the focus areas in the work programme relate to the outcomes, objectives and initiatives in local board plans. This analysis could help inform and prioritise any dialogue between local boards and the Panel.

Consideration

Local board views and implications

15. Local boards would welcome feedback from the Seniors Advisory Panel on the draft plans and appreciate efforts by panel members to encourage members of their communities to submit on the draft plans.

Maori impact statement

16. The purpose of this report is to inform the Seniors Advisory Panel of the consultation on local board plans and key themes arising in the draft plans. While this will not have a direct impact on Māori, any learnings on engaging with particular communities may have a beneficial impact on engagement with Māori, particularly Māori ratepayers and residents.

Implementation

17. Feedback on the draft local board plans from the Seniors Advisory Panel can be provided to Karen Titulaer by 29 August 2014.

18. If Panel members wish to submit on the draft plans in their personal capacity or representing another organisation this is most easily be done online on shapeauckland.co.nz. Hard copies of the consultation documents can accessed in libraries, service centres and local board offices or requested by calling (09) 301 0101. Submissions are due by 5:00pm,
6 August.

19. Submissions can be made on individual or multiple draft local board plans.

Attachments

There are no attachments for this report.

Signatories

Authors

Karen Titulaer - Senior Policy Advisor

Authorisers

Anna Bray - Policy and Planning Manager, Local Boards

Greg Morgan – Lead Officer Support

Seniors Advisory Panel

04 August 2014

Draft Auckland Council Local Alcohol Policy

File No.: CP2014/16596

Purpose

1. To receive formal notification of the draft Auckland Council Local Alcohol Policy (the LAP).

2. For the panel to have an opportunity to provide feedback.

Executive summary

3. Auckland Council is currently consulting on its draft Local Alcohol Policy (LAP), with the public submission period running from 16 June to 16 July 2014. In addition to the public consultation process, council staff are seeking feedback on the draft LAP from council advisory panels, local boards and council-controlled organisations.

4. This report provides the Seniors Advisory Panel (the Panel) with an overview of the draft LAP and invites the Panel to provide feedback on the draft by resolution if it wishes to do so. A summary document used as part of the consultation process is attached for the Panel’s information (Attachment A). Copies of the full draft LAP (Part B of the Statement of Proposal document) have been distributed to Panel members and will also be made available at the Panel meeting.

5. The draft LAP includes proposals relating to the location of licensed premises by reference to broad areas, as well as proximity to other premises and special facilities, where further licences should/should not be issued; maximum trading hours; and discretionary conditions to be applied to licences. Details of these proposals are summarised in the body of this report.

Recommendation/s

That the Seniors Advisory Panel:

a) provide feedback to the Lead Officer Support on the draft Auckland Council Local Alcohol Policy, who will subsequently provide officers with the panel’s views.

Comments

Background

6. The Sale and Supply of Alcohol Act 2012 enables councils to develop local alcohol policies (LAPs) to control the sale of alcohol in their districts.

7. In May 2012, after considering a research report on key alcohol-related issues for Auckland, the Regional Development and Operations Committee (RDOC).the RDOC approved the development of an Auckland Council LAP, subject to the passing of the Bill (resolution number RDO/2012/78(d)). This decision was later confirmed by the Governing Body in January 2013, after the new Act received Royal assent on 18 December 2012.

8. The Act prescribes the process that councils must follow in developing a LAP, which includes a requirement to publicly consult on a draft LAP before adopting a provisional LAP.

9. The matters that can be included within a LAP are as follows:

· location of licensed premises by reference to broad areas; and/or by reference to proximity to premises or facilities of a particular kind or kinds

· whether further licences (or licences of a particular kind or kinds) should be issued for premises in the district concerned or any stated part of the district

· maximum trading hours

· the issue of licences, subject to discretionary conditions; and

· one-way door restrictions.

10. Rules relating to each of these matters can be applied to: on-licences (e.g. bars, restaurants, taverns, nightclubs); off-licences (e.g. bottle stores or supermarkets) and club licences (e.g. sports clubs, RSAs) through the LAP. For special licences, a LAP can only include rules on hours, discretionary conditions and one-way door restrictions.

11. Once adopted, licence decision-makers will need to “have regard to” the LAP when deciding whether to issue or renew a licence.

Development of Auckland Council’s LAP

12. Auckland Council has followed an extensive process in preparing its draft LAP. To date this has included:

· establishing stakeholder reference groups and a Joint Political Working Party;

· completing the Local Alcohol Policy Research Project, in accordance with statutory requirements;

· identifying, assessing and engaging with politicians and key stakeholders on issues and options available;

· developing a position paper with staff recommendations based on issues and options analysis and feedback received, and reporting this for further feedback.

· developing a draft LAP based on analysis, research and feedback received on the Position Paper.

· the Regional Strategy and Policy Committee adopting the Local Alcohol Policy Project: Statement of Proposal for public consultation (resolution number REG/2014/60(a) on 13 May 2014.

13. The council is currently consulting on the draft Local Alcohol Policy using the special consultative procedure. The period for written submissions opened on 16 June 2014 and closes on 16 July 2014.

14. Council staff are also running a parallel process to enable local boards, advisory panels and CCOs to provide feedback on the draft LAP (through resolutions on reports).

15. Public hearings will be held in Late August/ September 2014 and advisory panels will be invited to attend a meeting with the Hearings Panel. It is anticipated that the Hearings Panel will report back to Governing Body with a provisional LAP in October 2014.

Summary of Auckland Council’s draft Local Alcohol Policy

Purpose

16. The purpose of the draft LAP is to provide guidance to the DLC and ARLA on alcohol licensing matters in a manner that:

· is appropriate to the Auckland Council region;

· reflects the views and preferences of Auckland’s communities and stakeholders; and

· is consistent with the object of the Act.

17. Overall, the draft LAP aims to reduce Auckland’s issues with alcohol-related harm by:

· prioritising areas where the LAP can have the greatest impact on harm reduction;

· controlling where new licences are allowed;

· controlling how many new licences are allowed;

· reducing the hours that licensed premises can sell alcohol overall;

· identifying additional conditions that the DLC can apply to licences to help improve the consistency of standards across Auckland’s premises.

18. This purpose aligns with the object of the Act, the requirement for the LAP to be reasonable in light of this object, and the policy intent of the Act to provide greater local input into licensing decisions.

Policy areas

19. Auckland’s differing communities and areas means a blanket approach to policy provisions is not suitable. The draft LAP categorises the Auckland region into three broad areas, each of which has different rules (reference to draft policy: Part B: Section 2 and appendices):

· Broad Area A (City Centre, Ponsonby, Newton): The three centres included in this broad area function as the region’s main entertainment hub. However, these areas also experience high levels of alcohol-related harm, including crime and anti-social behaviour.

· Broad Area B (rest of the region): The intended outcomes across the region are relatively consistent and therefore can be achieved through consistent policy tools.

· Priority Overlay (areas with high levels of alcohol-related harm): The Priority Overlay identifies areas and communities that experience higher levels of alcohol-related harm. The overlay will help protect these areas from further harm by imposing specific policies and rules.

Summary of on-licence provisions

20. The table below summarises the provisions within the draft LAP that relate to on-licences.

Table 1. Summary of draft LAP provisions for on-licences

Policy lever		Location, Density, Proximity	Hours		Conditions on the licence
Policy tool		Environmental and cumulative impact assessment	Standard maximum hours	Trial extensions	Variety of discretionary conditions
Broad Area A		Required for high risk applications	9am – 3am	Preferred in City Centre	A range of discretionary conditions are able to be applied to on-licences; some conditions are appropriate for all licences and some for application on a case-by-case basis.
Broad Area B	Metro Centre	Required for high risk applications	9am – 1am	Preferred here over rest of Broad Area B
	Neighbourhood centres	Required for nearly all applications		Unsuitable for extensions
	Rest of Broad Area B	Required for most applications		Limited occasions where appropriate
Priority Overlay		Required for all applications	Same as underlying area; more restrictive hours encouraged	Ineligible for extensions

Note: A more detailed version of this table is provided in A3 at Attachment B.

21. These provisions are designed to:

· reduce alcohol-related harm by:

o requiring greater scrutiny of new on-licence applications, taking into account not only the applicant’s proposals but also the surrounding environment and existing licences; and

o significantly reducing licence hours from the previous 24-hour licensing regime, and only allowing best practice on-licence operators to trade later, who will also be subject to higher standards.

· provide targeted policy interventions and additional protection for vulnerable communities from alcohol-related harm in the Priority Overlay; and

· improve practices amongst the on-licence industry through a range of discretionary conditions.

Summary of off-licence provisions

22. The table below summarises the provisions within the draft LAP that relate to off-licences.

Table 2. Summary of draft LAP provisions for off-licences

Policy lever		Location/ density	Proximity to sensitive sites	Hours	Conditions on the licence
Policy tool		· Temporary freeze · Presumption against new off-licences · ECIA	Environmental and cumulative impact assessment (ECIA)	Reduced hours	Variety of discretionary conditions
Broad Area A	First 24 months	Temporary freeze	DLC & ARLA directed to consider proximity to sensitive sites as part of the environmental and cumulative impact assessment	9am to 10pm regional maximum 6am to 10pm remote sales by off-licence (Note: transaction can occur at any time but delivery times restricted)	A range of discretionary conditions are able to be applied to on-licences; some conditions are appropriate for all licences and some for application on a case-by-case basis.
Broad Area A	After 24 months	· Presumption against approval · ECIA required
Broad Area B	Neighbourhood centres	· Presumption against approval · ECIA required
Broad Area B	Rest of Broad Area B	ECIA required (except for very low risk applications)
Priority Overlay	First 24 months	Temporary freeze
Priority Overlay	After 24 months	· Presumption against approval · ECIA required

Note: A more detailed version of this table is provided in A3 at Attachment B.

23. This off-licence policy package is designed to:

· enable the direct consideration of proximity issues by ensuring that the DLC and ARLA are made aware of any sensitive sites and existing premises relevant to an application, allowing them to make an informed decision as to what is appropriate;

· reduce access to alcohol from off-licences and reduced issues with pre and side-loading, especially in the central city;

· strongly regulate off-licence density in areas with the greatest density and greatest levels of alcohol-related harm (e.g. the central city and Priority Overlay) and in neighbourhood centres, to align with feedback that ‘bottle stores on every corner’ are not appropriate or desirable; and

· improve practices in the off-licence industry through a range of discretionary conditions.

Other provisions

24. The draft LAP also includes some provisions relating to club and special licences.

25. A summary of the LAP is included as Attachment A.

Consideration

Local board views and implications

26. Local boards have given feedback at multiple stages throughout the policy development process. This includes both formal feedback on the Issues and Options Paper and the Staff Position Paper and informal feedback through the Political Working Party and various workshops.

27. The draft Local Alcohol Policy is also being reported to local boards throughout July and early August, so that boards can provide formal feedback through resolutions.

Maori impact statement

28. Where possible, staff have gathered data on alcohol-related issues by ethnicity.

29. Staff have worked with Te Waka Angamua (Maori Strategy and Relations Department) and policy advisors at the Independent Maori Statutory Board (IMSB) to deliver a program for engaging with Maori on alcohol issues, including a workshop with rangatahi (youth) and a hui with mana whenua and mataawaka.

30. The IMSB was represented on the Political Working Party. Hapai Te Hauora Tapui was represented on the Public Health Sector Reference Group.

Implementation

31. Community Policy and Planning staff have worked closely with Licensing and Compliance Services throughout the development of this draft LAP.

32. As part of the options analysis, staff carefully considered practicality and ease of implementation. The proposals included in the draft LAP meet these criteria.

Attachments

No.	Title	Page
a View	Draft Local Alcohol Policy: Summary	21
b View	Policy packages for on- and off-licences	33

Signatories

Authors

Rebecca Turner - Policy Analyst

Belinda Hansen - Principal Policy Analyst

Michael Sinclair - Team Leader, Regionwide Social Policy

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Greg Morgan – Lead Officer Support

Seniors Advisory Panel

04 August 2014

Seniors Advisory Panel - Draft Work Programme

File No.: CP2014/16815

Purpose

1. To agree a draft work programme for recommendation to the Regional Strategy and Policy Committee.

Executive summary

2. All panels are required by Governing Body resolution to prepare a work programme for committee approval.

3. The work programme, once ratified, will form the basis of most of the work of the panel over the next two years. As far as possible the work programme is to align with the council’s policy development and engagement programme.

4. Based on the outputs of presentations to the panel’s first meeting, officers have included in the work programme priorities that the panel earmarked as most important.

5. The panel will workshop these priorities, consider officer advice on how the panel can have input into the work streams and recommend a final draft for committee ratification.

Recommendation/s

That the Seniors Advisory Panel:

a) discuss details of the work programme

b) confirm its draft work programme for recommendation to the Regional Strategy and Policy Committee

c) agree that the Lead Officer Support be authorised to make any minor edits or amendments to the draft work programme to reflect decisions made by the Panel during the discussion.

Comments

6. Following a review of the demographic panels during the last term of Council, the Governing Body recommended to the incoming council that several panels be established. At a Governing Body meeting in December 2013 it was resolved to establish five demographic panels, including the Seniors Advisory Panel, and to support these panels collectively as part of council’s structure.

7. The panels’ purpose is to provide strategic advice on issues of significance to the communities they represent, and on effective engagement by council with those communities.

8. The panels are required to produce an annual work programme which, wherever possible, is to be integrated with the other panels. These work programmes must be signed off by the Regional Strategy and Policy Committee.

9. At its first meeting, the Seniors Advisory Panel received a report and a presentation on the council’s strategy and policy forward work programme, as well as a presentation on key demographic statistics and trends derived from the 2013 census.

10. This background material provided information and context to assist the panel in developing its work programme. There is no set number of issues required for the work programme, it just needs to be manageable and be in a format common to all panels.

11. The work programme will outline the outcomes sought by the panel. Progress will be regularly reported to the Regional Strategy and Policy committee. It is envisaged that there will be a limited capacity to have input into issues not defined in the work programme. In particular, there will occasions when the panel is requested to give advice to council, including local boards and council-controlled organisations (CCOs), on engagement and policy drafts that are not part of their work programme. Any major deviations from the work programme will need to be agreed by the Regional Strategy and Policy Committee.

12. At its meeting the panel needs to confirm that these priorities are the main focus of the work programme, noting that the number can change slightly.

Consideration

Local board views and implications

13. Some aspects of the work programme will relate to local boards plans and local boards may seek advice from the panels.

Maori impact statement

14. The panels work programme may overlap with the council’s Maori responsive objectives.

Implementation

15. The template for the draft programme is attached. Once approved this will be updated and reported to each meeting, together with a list of proposed agenda items and tracking of relevant resolution.

Attachments

No.	Title	Page
a View	Seniors draft work programme	39

Signatories

Authors

Bruce Thomas - Principal Advisor Panels

Authorisers

Marguerite Delbet - Manager Democracy Services

Greg Morgan – Lead Officer Support

Interim Chairperson	Margaret Devlin
Interim Deputy Chairperson	Russell Rigby
Members	Dr Judy Blakey
	Janet Clews, CNZM,QSO, JP
	Roger Fowler
	Joan Lardner-Rivlin, QSM
	Sonny Niha
	Richard Northey, ONZM
Liaison Councillor	Cr Dr Cathy Casey