Agenda of Upper Harbour Local Board

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
1	Governance	· Board Leadership · Board-to-Council Relationships · Board-to-Board Relationships · Civic Duties · Advocacy (local, regional, and central government) · Relationships with Maoridom · Relationships with government departments and agencies · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Advocacy with Governing Body (Local Board Plan; Local Board Agreements) · Unitary Plan · Local area plan	Brian Neeson Lisa Whyte
2	Regulatory & Bylaws / Civil Defence Emergency Management .	· Resource consents · Heritage · Liquor · Gambling · Swimming pools fencing · Trees · Bylaws · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery	Callum Blair John McLean Christine Rankin-MacIntyre Margaret Miles (Resource Consents only)
3	Events / Arts and Culture	· Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Relationship with ATEED · Relationship with Regional Facilities CCOs · Tourism · Artistic and cultural service levels · Promoting all aspects of artistic endeavour · Development of public art strategy and policy	Margaret Miles
4	Community and social well-being / Local Facilities	· Community development · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Relationships with Youth · Leisure centres · Community houses · Halls · Community hubs · Arts facilities · Community Partnerships · Asset Management	Callum Blair Margaret Miles

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
5	Libraries	· Stewardship of libraries · Mobile library	Christine Rankin-MacIntyre Lisa Whyte
6	Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)	· Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Skateparks · Track Network development	Margaret Miles Lisa Whyte
7	Town Centres	· Town centre renewal · Design and maintenance · Community safety within town centres · Business Improvement Districts liaison · Urban design · Built Heritage	Margaret Miles Brian Neeson
8	Transport / Regional Transport and CBD development	· Local transport projects and public transport (incl. roading, footpaths, cycleways) · Liaison on regional Transport matters · 2^nd harbour crossing · Bridge walk cycleway · Inner City Rail Link · Waterfront development · CBD master plan	John McLean Margaret Miles
9	Natural Environment .	· Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Costal management including mangrove encroachment and erosion mitigation · Relationships with Watercare · Waste minimisation strategy · Bio security	John McLean Callum Blair Lisa Whyte (waste minimisation only)
10	Economic Development / Financial oversight	· Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team · Establish and promote local opportunities for increased tourism and economic development · Budgets · Project expenditure · Monitor GB strategy and Finance · Service Levels · Local funding policy	Lisa Whyte Margaret Miles

Upper Harbour Local Board

12 August 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 3

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 7

8.1 Jobstr 8

9 Public Forum 8

10 Extraordinary Business 8

11 Notices of Motion 9

12 Quarterly Performance Report for the period ending 30 June 2014 11

13 Annual Report 2013/14 63

14 Local Event Support Fund - Round 1 2014-2015 67

15 Potential youth needs and opportunities in the Upper Harbour, Devonport-Takapuna and Kaipatiki local board areas 113

16 Movies in Parks 2014/2015 187

17 Auckland Transport Report - August 2014 - Upper Harbour Local Board 203

18 Proposed school bus stops - 75 and 80 Bush Road 213

19 TRAFINZ Conference 223

20 Psychoactive substances – draft Local Approved Product Policy 229

21 Board Members' Reports 261

22 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 22 July 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Jobstr

Purpose

1. Ian Lim, Marketing Director Jobstr, will be in attendance to address the Upper Harbour Local Board and seek board’s approval and support for Jobstr.

Executive summary

2. Jobstr is a social enterprise formed under the Lion Foundation Young Enterprise Scheme.

3. It is an online service that bridges the gap between local employers and young people to improve employment prospects for young people while providing businesses with the tools they need to efficiently fill vacancies.

4. Jobstr is similar to existing services such as ‘Seek’ or ‘Student Job Search’, but is free to use and specifically targeted towards young people of secondary school age.

Recommendation/s

That the Upper Harbour Local Board:

a) receive the deputation from Ian Lim, Marketing Director Jobstr .

b) thank Ian Lim for his attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Upper Harbour Local Board

12 August 2014

Quarterly Performance Report for the period ending 30 June 2014

File No.: CP2014/15516

Purpose

1. To update the Upper Harbour Local Board members on progress towards their objectives for the year from 1 July 2013 to 30 June 2014, as set out in the local board agreement.

Executive summary

2. The board’s net cost of service for the year ended 30 June 2014 was $15,613k. This result is very close to the budget of $15,663.

3. Capital expenditure for the year was $9,669k. This result was $11,188k less than budget. Just over 50% of the capital budget for the year was for the Albany Stadium Pool. Construction of the pool is going to begin in the 2014/15 financial year the unspent budget from this year will be deferred.

4. The full report is attached in Attachment A. Additional information has been included in the June quarterly report. Updates from the Local Economic Development department as well as Auckland Tourism, Events and Economic Development (ATEED) have been provided.

Recommendation/s

That the Upper Harbour Local Board:

a) note the Quarterly Performance Report for the Upper Harbour Local Board for the period ended June 2014

Comments

5. The quarterly performance report is for information only. No actions are required.

Consideration

Local board views and implications

6. This report informs the Upper Harbour Local Board of the quarterly performance to date for the period ending June 2014.

Maori impact statement

7. Maori as stakeholders in the council are affected and have an interest in any report on financial results. However, this report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.

Implementation

8. There are no implementation issues.

Attachments

No.	Title	Page
a View	Quarterly Performance Report for the period ended 30 June 2014	13

Signatories

Authors

Pramod Nair - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Eric Perry - Relationship Manager

Upper Harbour Local Board

12 August 2014

Annual Report 2013/14

File No.: CP2014/15802

Purpose

1. This report compares the actual activities and actual performance with the intended activities and the intended level of service as set out in the Upper Harbour Local Board Agreement for 2013/14. The information is prepared as part of the Upper Harbour Local Board’s accountability to the community for the decisions made throughout the year.

Executive summary

2. The local board is required to monitor and report on the implementation of the Local Board Agreement for 2013/14. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service and for these comments to be included in the Auckland Council Annual Report.

3. The attached report is proposed for approval from the Upper Harbour Local Board.

4. The Auckland Council Annual Report will be audited and then reported to the Governing Body for adoption on 25 September 2014.

Recommendation/s

That the Upper Harbour Local Board:

a) notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009, and the local board information proposed for the Auckland Council Annual Report 2013/14.

b) approves:

I. the message from the Chairperson, which provides the local board’s comments on local board matters in the 2014 annual report.

II. the list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2013/14.

c) gives authority to the Chairperson and Deputy Chairperson to make typographical changes before submitting for final publication.

Discussion

5. The local board is required to monitor and report on the implementation of its local board agreement for 2013/14. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23 Monitoring and reporting

(1) Each local board must monitor the implementation of the local board agreement for its local board area.

(2) Each annual report of the Auckland Council must include, in respect of local activities for each local board area, an audited statement that –

i) compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii) specifies whether any intended changes to the level of service have been achieved; and

iii) gives reasons for any significant variation between the level of service achieved and the intended level of service.

6. Each local board must comment on the matters included in the annual report under subsection (2) in respect of its local board area, and the council must include those comments in the annual report.

7. This report focusses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion into the Annual Report 2013/14. The draft report contains the following sections:

· message from the Chairperson

· key achievements

· financial results

· performance measures.

8. Local board comments on local board matters in the annual report will be included in the annual report as part of the message from the Chairperson.

9. The next steps for the Annual Report are:

· Audit during August 2014

· Report to the Finance and Performance Committee in September

· Report to the Governing Body for adoption on 18^th September

· Full New Zealand Stock Exchange disclosure on 26^th September

· Publication on 24 October

· Copies of the annual Report will be provided to the local board office.

Consideration

Local board views and implications

10. Local board comments of local board matters are included in the annual report as part of the message from the Chairperson.

Maori impact statement

11. The annual report provides information on how Auckland Council has progressed its agreed priorities in the annual plan over a 12 month period. This includes engagement with Maori, as well as projects that benefit various population groups, including Maori.

Attachments

No.	Title	Page
a View	The 2014 Annual report will be circulated under seperate cover	65

Signatories

Authors

Christine Watson - Manager Financial Advisory Services - Local Boards

Authorisers

Kevin Ramsay - Manager Finance, Auckland CFO

Eric Perry - Relationship Manager

Upper Harbour Local Board

12 August 2014

Local Event Support Fund - Round 1 2014-2015

File No.: CP2014/14608

Purpose

1. To present a summary of applications received in round one of the Local Event Support Fund for 2014/2015 for the Upper Harbour Local Board.

Executive summary

2. A contestable Local Event Support Fund of $36,693 is available to the Upper Harbour Local Board for distribution over two funding rounds in the 2014/2015 financial year.

3. A discretionary Local Event Fund of $36,432 is available to the Upper Harbour Local Board for distribution to events that have previously been granted three year funding contracts, or for the delivery of local board events through the agreed Community Development Arts and Culture work programme plan for 2014/2015.

4. For round one, eight applications totalling $45,658 have been received and reviewed at a workshop with the local board on 1 July 2014 (refer Attachment A).

Recommendation/s

That the Upper Harbour Local Board:

a) agree to fund, or not fund, the round one 2014/2015 contestable Local Event Support Fund applications as follows:

Applicant	Event	Date	Amount Requested	Funding Allocated
OnBoard Skate Inc.	Skate for Change	1/10/14 – 30/4/15	$4,000.00	$2,000.00
NZ Women Limited	Elvis in the Gardens	1/3/15	$1,000.00	Nil
North Harbour Hockey Assn	Ford National Hockey League and National Senior Tour	6/9/14 – 14/9/14	$5,000.00	$5,000.00
Greenhithe Harcourts Santa Parade	Greenhithe Harcourts Santa Parade	7/12/14	$3,000.00	$3,000.00
Getin2Life Youth Development Trust	In2it Summer Series	1/10/14 – 30/4/15	$6,384.00	$4,000.00 Subject to receipt of accountability report for 2013/14
Harbour Sport Trust	Massey University Harbour Sport Excellence Awards	14/11/14	$10,000.00	Nil
Harbour Sport Trust	Mud Rush	14/9/14	$5,000.00	$3,000.00
Albany Community Co-ordinator	Our Amazing Place	28/3/15	$11,274.00	$5,000.00
TOTAL			$45,658.00	$22,000.00

b) To confirm previously agreed funding for multi-year events from the discretionary Local Event Fund as follows:

Applicant	Event	Date	Funding Allocated
Greenhithe Community Trust	Greenhithe Community Carols	14/12/14	$1,500.00
Greenhithe Community Trust	Greenhithe Spring Carnival	31/10/14	$1,500.00
Tennis Northern	Pascoe NZ Tennis Open	December	$6,000.00
Running Events Limited	Albany Lakes Summer Series	Jan - Mar	$5,680.00
Pinehurst School	Inside Out Sports Expo	March	$5,000.00
TOTAL			$19,680.00

Comments

5. The contestable Local Event Support Fund provides the opportunity for the Upper Harbour Local Board to work in partnership with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

6. The contestable Local Event Support Fund has two funding rounds, which close at specified times during the 2014/2015 financial year, as follows:

Round	Applications Close	Assessment	Decision-Making
1	31 May 2014	June 2014	July/August 2014
2	31 October 2014	November 2014	December 2014/February 2015

7. Round one of the 2014/2015 contestable Local Event Support Fund received eight applications. A summary of these is as follows:

Applicant	Event	Date	Amount Requested
OnBoard Skate Inc.	Skate for Change	1/10/14 – 30/4/15	$4,000.00
NZ Women Limited	Elvis in the Gardens	1/3/15	$1,000.00
North Harbour Hockey Assn	Ford National Hockey League & National Senior Tour	6/9/14 – 14/9/14	$5,000.00
Greenhithe Harcourts Santa Parade	Greenhithe Harcourts Santa Parade	7/12/14	$3,000.00
Getin2Life Youth Development Trust	In2it Summer Series	1/10/14 – 30/4/15	$6,384.00
Harbour Sport Trust	Massey University Harbour Sport Excellence Awards	14/11/14	$10,000.00
Harbour Sport Trust	Mud Rush	14/9/14	$5,000.00
Albany Community Co-ordinator	Our Amazing Place	28/3/15	$11,274.00
TOTAL			$45,658.00

8. Local event support funding criteria guidelines for 2014/2015 have been established to assist applicants in understanding the focus of this fund and to guide decision-making. The applications have been assessed in accordance with the Local Event Support Fund guidelines.

9. The Upper Harbour Local Board has the opportunity to refer applications to a more appropriate fund or to allocate funding from within its Local Event Fund.

Consideration

10. Local boards are responsible for the decision-making and allocation of local board event funding including the contestable Local Event Support Fund and the discretionary Local Event Fund. The Upper Harbour Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

11. The Upper Harbour Local Board seeks to engage with their diverse communities and provide for their social and cultural needs. Supporting local community events, especially youth and sporting events, assists in building a strong sense of community and ensures that each community maintains its own identity.

Local board views and implications

12. A local board workshop was held on 1 July 2014 to consider the applications to the contestable Local Event Support Fund - round one. This report reflects the views of local board members expressed at the workshop.

13. The decisions sought within this report fall within the local board delegations.

14. The decisions sought do not invoke the Auckland Council Significance Policy.

Maori impact statement

15. This fund does not specifically target Maori groups; however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

Implementation

16. Once the Upper Harbour Local Board has resolved its decision on the funding applications, staff will contact all applicants to notify them of the outcome and commence contracting and payment.

Attachments

No.	Title	Page
a View	Local Event Support Fund applications	71

Signatories

Authors

Barbara Cade - Team Leader Events North/West

Authorisers

Kevin Marriott - Acting Manager Community Development, Arts and Culture

Eric Perry - Relationship Manager

Upper Harbour Local Board

12 August 2014

Potential youth needs and opportunities in the Upper Harbour, Devonport-Takapuna and Kaipatiki local board areas

File No.: CP2014/13343

Purpose

1. To inform the Upper Harbour Local Board of the findings from the high-level youth needs research and to seek approval for a detailed needs assessment regarding dedicated youth provision in the Upper Harbour, Devonport-Takapuna and Kaipatiki local board areas.

Executive summary

2. In 2013, a high-level youth needs research project was undertaken by Community Policy and Planning North (CPP) in partnership with Community Development, Arts and Culture North-West (CDAC) for three local boards: Devonport-Takapuna, Kaipatiki and Upper Harbour (refer Attachment A).

3. The research was requested by Local Board Services late in 2012 to provide a high-level overview for local board members about what youth needs exist in their areas. A driver of the research was to provide a baseline of information against which the many youth provider enquiries about expanding and establishing youth facilities in the north of Auckland can be assessed in the future.

4. A key finding of the research is a gap in provision of dedicated indoor youth spaces/facilities accessible to mainstream youth in the three local board areas. Moreover, the youth facility stocktake indicates that there is little opportunity for inclusion of youth-focused activities in existing community facilities unless they become dedicated youth spaces.

5. The collation of surveys and submissions show support for a dedicated youth space. Community support for dedicated youth facility provision on the North Shore has been documented in the form of submissions to the legacy North Shore City Council annual plans by youth councils for over a decade.

6. This research has indicated a clear need and desire for dedicated youth provision and validates the requirement for a further detailed needs assessment to determine how the youth needs could be addressed.

7. This is a request for the Upper Harbour Local Board to consider whether to further scope dedicated youth provision in the north and to allocate funds to this detailed needs assessment. A detailed needs assessment would include market research of non-facility users aged 12-24, detailed investigation of youth outcomes to target, social impact assessment and options analysis.

Recommendations

That the Upper Harbour Local Board:

a) receive this report and the high-level youth needs research for Devonport-Takapuna, Kaipatiki and Upper Harbour local boards (Attachment A).

b) approve a further detailed needs assessment of dedicated youth provision in conjunction with Kaipatiki and Devonport-Takapuna local boards in the Upper Harbour, Devonport-Takapuna and Kaipatiki local board areas.

c) approve the associated funding of $10,000 required to complete the detailed needs assessment (contributing to the total collective cost of $30,000).

Comments

8. In 2013, a high-level assessment of youth needs was undertaken by Community Policy and Planning North (CPP) in partnership with Community Development, Arts and Culture North-West (CDAC) for three local boards: Upper Harbour, Devonport-Takapuna and Kaipatiki.

9. The research objective was to highlight the needs of young people in these areas, provide an overview of types of facility and programme provision for young people, and identify options to meet any provision gaps.

10. The research aligns with the Auckland Plan’s transformational shift of improving the prospects of the city’s children and young people and to put them first in decision-making because it sought to engage with young people’s opinions and identify opportunities for them in these three local board areas.

11. The research meets the requirements for initiating a high-level assessment process (step one) as proposed in council’s draft Community Facilities Network Plan.

Methodology

12. The research has taken stock of existing information in the three local board areas. Five separate data investigations were carried out as follows:

i. literature review of over 40 youth reports placing Auckland youth planning against a national and international backdrop

ii. analysis of 2013 and 2006 Census data and other data sources producing a profile of youth in the local board areas

iii. interviews with over 20 key informants of the youth sector between October 2012 and February 2013

iv. collation of surveys and submissions conveying youth voices over a 10 year period

v. local stock-take of dedicated youth facilities and youth organisations serving the North Shore.

Data Highlights

Demographics

13. The current size of the combined local board youth population (12-24 years of age) in absolute terms is significant (35,000 young people), which warrants a sufficient level of youth planning.

14. In just under 20 years we can expect the combined youth cohort in these local board areas to have grown to 40,000.

15. Devonport-Takapuna has the highest number of New Zealand European youth out of the three areas. Devonport-Takapuna youth are more likely to be in full-time and part-time employment when compared with the region and all of the high schools in the area are high decile.

16. Kaipatiki youth are more likely to be socially deprived and with lower levels of education attainment when compared with the other local boards, Kaipatiki also has a higher proportion of Asian youth when compared with the rest of the region.

17. Upper Harbour youth are more likely to be Asian compared with the rest of the region. The area is projected to have a high youth population growth rate over the next 20 years.

18. In 2006, Upper Harbour had lower levels of young people, however due to rapid growth in this cohort the 2013 census shows that Upper Harbour now has the highest youth density amongst the three local board areas.

Youth Provider Feedback

19. Youth providers are in the best position to comment on the aspirations and needs among young people. Engagement on a daily basis and a willingness to offer programmes and services that will deliver the most benefit are key drivers for them. Youth providers are noticing:

· little overlap in provision and a few new youth service providers

· evidence of youth organisations networking but more could be done

· funding is both insufficient and not flexible enough to allow providers to respond to youth needs

· high health needs among youth

· a demand for dedicated youth facilities

· opportunities for more funding/focus in target areas.

20. Funding shortages were mentioned by many providers. Many saw the potential for Youthfund as a means of supporting youth-led initiatives. However, Youthfund is a depleting resource and its current structure cannot meet the operational or programming needs of youth-focused organisations as the fund is only for small youth-led initiatives (not organisation initiatives).

Youth feedback

21. Young people have said they want to participate in year round affordable activities, and have safe places to gather and socialise. They want to showcase their talents, have more social services in one place and have opportunities to make a difference locally.

22. A Touchpoll survey of over 500 young people was conducted by North Shore Youth Council in 2011 to understand youth aspirations and patterns of behaviour. Part of the data indicated that young people are more likely to visit public facilities close to where they live.

23. During engagement on the draft Auckland Plan, children and young people were asked what “putting me first” meant to them, they responded in these ways: "More fun, activity and more recreational infrastructure" (19.6 per cent in North Shore and Rodney areas versus a regional total of 13.6 per cent). “Giving us more public spaces to use that aren’t malls and bus stops” (from the Devonport-Takapuna online survey).

Local stock-take

24. Over 80 organisations/initiatives are serving youth in the three local board areas. Some are regional organisations without a base on the North Shore.

25. Both Devonport-Takapuna and Kaipatiki areas each have one dedicated youth facility. These focus on a subset of the youth market: PHAB Youth Space (disability community) in Devonport-Takapuna and Youthtown (targeting primary and intermediate ages) in Kaipatiki. In addition, each of these areas has a youth-friendly facility: the recreation facility ActivZone in Glenfield and the Depot Artspace in Devonport.

Findings

26. There is a perception that North Shore young people are from wealthy backgrounds and are well resourced, but this does not match the reality of what the community sector is seeing. Relatively high socio-economic status provides little relief for youth encountering serious social and health issues.

27. North Shore youth desire hang out and drop-in spaces, arts and performance opportunities, affordable activities, recreation opportunities, cheap public transport and opportunities to make a difference to their community.

28. Community support for dedicated youth facility provision on the North Shore has been documented in the form of submissions to legacy North Shore City Council annual plans by youth councils for over a decade.

29. The key finding from this research is a gap in provision of dedicated indoor youth spaces/facilities accessible to mainstream youth in the three local board areas.

30. The research stresses that addressing the youth facility gap does not necessarily mean constructing new community infrastructure. The research points to community facility planning currently underway that could be successfully harnessed or where there are underutilised facilities to be repurposed as dedicated youth spaces with a strengthened programme and service offering.

31. The research supports the endeavour for further investigation to determine whether the youth needs that exist on the North Shore could be addressed by the provision of additional indoor youth development spaces or by other means. This aligns with the purpose of the draft Community Facilities Network Plan which proposes to maximise the use and efficiency of existing facilities.

Options for next steps

32. Option 1 – Status quo option – No additional youth assessment to be undertaken. No financial implications.

33. Option 2 – A detailed needs assessment of dedicated youth provision in conjunction with Kaipatiki and Devonport-Takapuna local boards over the three local board areas. This option would begin to explore solutions to the gap in youth provision identified in this research.

Financial implications of this option are $30,000 for market research, detailed investigation of youth outcomes to target and social impact assessment in the three local board catchment areas. This could be jointly funded by the three local boards. A needs assessment exercise would include these components:

Detailed market analysis and social impact assessment:

· Market research of non-users of community facilities aged 12 to 24 years: investigating through intercept surveys; how many, where, who and why not.

· Engagement on specific youth outcomes: engaging with mataawaka, mana whenua, community and youth stakeholders to investigate specific outcomes around programming and service requirements to meet youth needs, such as creating an art and performance focus, exploring increasing youth socialisation opportunities, supporting mental and physical health, social services clustering, newcomer settlement, developing workforce ready skills, increasing early employment opportunities and enabling creative and adventurous play.

· Social impact assessment: examining intended social impact of youth provision, forecasting the social impacts of no provision, analysing of potential positive and possible negative social impacts, and identifying indicators and tools to measure progress in achieving desired social outcomes.

Options analysis:

· Identify options: examining indicative costs, potential partnerships or synergies, information for prioritisation and clear recommendations. Two potential options to explore could include:

o Site options: investigating implications for a facility, renting a space, relocating portable facilities, repurposing/outfitting underutilised community facilities, and identifying specific potential locations

o Non-facility options: exploring the enhancement of existing youth programming and activities, strengthening council and community organisation partnerships that provide services and programmes for youth, pursuing new partnerships, pursuing advocacy for youth employment in council contracts, and refreshing the North Shore Youthfund.

34. Option 3 – A detailed needs assessment of youth provision for the Upper Harbour local board area. This option would begin to explore solutions to the gap in youth provision identified in this research. This detailed needs assessment exercise would explore the same issue outlined above in Option 2, but would explore them in a smaller catchment to include only the Upper Harbour local board area.

Financial implications of this option are $15,000 for market research, detailed investigation of youth outcomes to target and social impact assessment in the Upper Harbour local board area.

Consideration

Local board views and implications

35. A workshop was held with the Upper Harbour, Devonport-Takapuna and Kaipatiki local board chairs, deputy chairs and social and community portfolio holders in June 2014 where the findings of the research were discussed in detail.

36. The research aligns with the objectives of the Upper Harbour Local Board Plan 2011 to build a new community hub facility in Albany; encourage new development in infrastructure-supported areas like Hobsonville Point; provide youth recreation facilities.

Financial Implications

37. The table below outlines the financial implications for each option.

Options	Cost
Option 1 – Status Quo	No resourcing required
Option 2 – Research across the three Devonport-Takapuna, Kaipatiki and Upper Harbour local board area catchments	$30,000 combined ($10,000 per local board)
Option 3 – Research in Upper Harbour local board area catchment	$15,000

Maori impact statement

38. Specific consultation was not undertaken with mana whenua as the previous methodology used relied upon the analysis of surveys and submissions previously collected.

39. A detailed needs assessment would undertake specific engagement with mana whenua and mataawaka to identify their needs, express their cultural values and perspectives regarding youth provision in the north. This will align with the Auckland Plan priority to support sustainable development of Maori outcomes, leadership, community and partnerships.

40. The following five iwi have been identified as having an interest in the Upper Harbour local board area, which will be engaged as part of further detailed needs assessment exercise: Te Kawerau a Maki, Ngai Tai Ki Tāmaki, Ngāti Whātua o Orākei, Ngāti Maru and Ngāti Paoa. The mataawaka organisations identified for engagement are Awataha Marae, Te Puna Hauora, Hato Petera College, Te Taua Moana o Aotearoa Marae, Te Hau Kapua Te Kohanga Reo, and the Maori Wardens.

Implementation

41. There are no implementation issues.

Attachments

No.	Title	Page
a View	High-level youth needs research for Devonport-Takapuna, Kaipatiki and Upper Harbour Local Boards	119

Signatories

Authors

Bonnie-May Shantz - Principle Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Eric Perry - Relationship Manager

Upper Harbour Local Board

12 August 2014

Movies in Parks 2014/2015

File No.: CP2014/16060

Purpose

1. The purpose of this report is to advise the Upper Harbour Local Board of the Movies in Parks programme planned for the 2014-2015 year and to seek approval from the local board to fund three movie events in their area.

Executive summary

2. Movies in Parks are a series of free open air film screenings. The events have been popular, well attended and generate very high satisfaction rates amongst attendees.

3. The Event Delivery team is planning the 2014-2015 programme, and seek approval from the Upper Harbour Local Board to host three events in their area.

4. Funding for the Movies in Parks programme is from three sources: the governing body, the local board, and commercial sponsors/partners. The first event is offered at a subsidised rate and each additional event will be offered at full operational cost. The marketing costs will be covered by the governing body.

5. The local board’s financial contribution to the Movies in Parks programme is $6,250 for one event and $8,500 for each additional event.

6. Three events have been included in the Movies in Parks programme for the Upper Harbour Local Board. The events have been scheduled for Luckens Reserve (West Harbour), Collins Reserve (Greenhithe), and either adrive-in movie at Hootons Reserve carpark or a movie at Rosedale Park (Albany).

7. The Events Delivery Team is currently working with a potential commercial partner, and is looking into the feasibility of launching the Movies in Parks programme with a drive-in movie at Albany.

Recommendation/s

That the Upper Harbour Local Board:

a) approves the hosting of three Movies in Parks events.

b) contributes $6,250 for either a drive-in movie event to be held at Hootons Reserve carpark (Albany), or a movie event at Rosedale Park (Albany) on Friday 11 January 2015.

c) contributes $8,500 for a movie event to be held at Luckens Reserve (West Harbour) on Friday 13 March 2015.

d) contributes $8,500 for a movie event to be held at Collins Park (Greenhithe) on Friday 27 March 2015.

e) delegates the Chairperson, event portfolio holder or other local board member to work with council staff to tailor the scheduled Movies in Parks events for the Upper Harbour Local Board community.

Comments

8. The outcome of the Annual Plan 2012-2013 reprioritisation process resulted in a $152,000 reduction in the regional events budget and the Movies in Parks programme being removed.

9. The Culture, Arts and Events (CAE) Forum requested that staff report in detail on the 2012-2013 Movies in the Parks programme and identify possible options and alternatives for delivery for a 2013-2014 Movies in Park programme.

10. After consulting with local boards, the wider Auckland community and other interested parties, staff confirmed there was a strong desire to bring back an enhanced Movies in Parks programme for the 2013-2014 season.

11. Events staff then worked with 16 local boards to deliver a successful Movies in Parks programme, which resulted in delivery of 19 events across Auckland.

12. Movies in Parks are popular events and are well supported by our communities. Key facts and figures for 2013/2014 programme are:

· 19 local events took place

· overall attendance was 30,600, with an average attendance of 1,610 per event

· overall satisfaction with Movies in Parks was high, with 93 percent stating that they were satisfied with the event overall. This score is above the target for events of 85 percent (Colmar Brunton survey 2013-2014 Movies in Parks).

13. Funding for the programme will come from three sources: the governing body, the local boards, and commercial sponsors/partners.

14. A total of $50,000 has been allocated from the regional events budget and discussions are currently being held with a commercial sponsor/partner.

15. Local boards are now being asked to consider and approve their involvement in the 2014-2015 programme. The total cost to the Upper Harbour Local Board to host three movies is $23,250.

16. Council staff will work with the Chairperson, delegated local board members and events portfolio holders to tailor the event to increase community engagement.

17. A successful marketing campaign was delivered in 2013-14, resulting in a 50 percent increase in website visits and a 67 percent increase in attendance figures. Support from local boards was attributed on all local marketing including suburban press ads, billboards, local posters and onsite at events.

18. In 2013-14 the Upper Harbour Local Board hosted two movies. The first at Collins Park (Greenhithe) which was attended by 2.000 people and the second at Rosedale Park (Albany) was attended by 800 . Full debriefs of both events are attached (refer
Attachment A).

19. A programme has been drafted for the 2014-2015 Movies in Parks series, taking into consideration:

· availability, location, accessibility, current infrastructure, vehicle access, parking and access to public transport at each venue

· feedback from previous movie events successfully held in the community, with the view to increase attendance on already established events

· feedback received from the local board through either the event delivery or event facilitation team.

20. The following events for the Upper Harbour Local Board have been scheduled into the draft programme:

Event	Day	Date	Venue
Movies in Parks	Friday	11 January 2015	Hootons Reserve carpark, Albany
Movies in Parks	Friday	13 March 2015	Luckens Reserve, West Harbour
Movies in Parks	Saturday	27 March 2015	Collins Park, Greenhithe

Consideration

Local board views and implications

21. The Upper Harbour Local Board showed an interest in supporting three events and requested further information regarding costs.

Maori impact statement

22. The 2014-2015 Movies in Parks programme is designed to benefit the local community as a whole, including Maori.

Implementation

23. Following agreement from the local board discussions around tailoring the event need be finalised by 30 August 2014 to enable marketing deadlines to be met and ensure delivery of a successful campaign.

Attachments

No.	Title	Page
a View	Attachment A Local Board Event - Post-Event Debrief - Albany	191
b View	Attachment B Local Board Event - Post-Event Debrief - Collins Park	197

Signatories

Authors

Eleanor Cooley – Event Organiser

Authorisers

Kevin Marriott - Acting Manager Community Development Arts and Culture

Eric Perry - Relationship Manager

Upper Harbour Local Board

12 August 2014

Auckland Transport Report - August 2014 - Upper Harbour Local Board

File No.: CP2014/15271

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to elected members about Auckland Transport (AT) activities in the Upper Harbour Local Board area.

Executive summary

2. This report covers matters of specific application and interest to the Upper Harbour Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and relevant Auckland Transport media releases for the information of the local board and community.

3. In particular, this report provides an update on:

· Parking on berms outside 894 and 896 East Coast Road

· Local consultations

· Issues register.

Recommendation/s

That the Upper Harbour Local Board:

a) receive the Auckland Transport Report – August 2014, to the Upper Harbour Local Board.

Comments

Reporting back

Parking on berms outside 894 and 896 East Coast Road

4. Since September 2013, a resident of East Coast Road has been in communication with Auckland Council and Auckland Transport regarding vehicles being parked on the berm outside numbers 894 and 896 East Coast Road.

5. The resident reports that in the vicinity of where she lives in East Coast Road, there is a footpath and berm area in front of most of the properties. However the portion between 894 and 894 has never been completed, leaving a grassy unpatched area.

6. Due to this portion not being pathed, the resident claims locals park large vehicles on the grassy area, of which in turn churns the grass up and transforms it into a muddy mess (refer Attachment A).

7. To date Auckland Transport’s response has been that the grassed area outside 894 and 896 East Coast Road are on the regional footpath list, however is a low priority and not likely to be completed in the near future.

8. On the 22 July 2014 this matter was brought before the Upper Harbour Local Board, at which time the Board passed the following resolution;

Resolution Number UH/2014/138

That the Upper Harbour Local Board:

c) request a report, as a matter of urgency, to identify possible solutions including scoping and costing to alleviate problems associated with parking on the grass berms outside 894 and 896 East Coast Road by 26 August 2014.

9. This matter has been forwarded to Auckland Transport Investigation and Design team to scope cost and to come back with possible solutions, the results of which will be reported to the local board once completed.

Consultation documents on proposed safety improvements

10. Consultation documents for the following proposals have been provided to the Upper Harbour Local Board for its feedback. As the board’s transport portfolio holders provide feedback on the board’s behalf, the material below is included for general information purposes only.

11. Hugh Green Drive, Pinehill- Proposed Clearway Restriction

To rectify traffic congestion caused by parked cars along Hugh Green Drive during peak times, Auckland Transport is proposing to install a clearway from Killybegs Drive to 134 Hugh Green Drive, to operate Monday to Friday between the hours of 7.00am to 9.00am (refer Attachment B).

12. Signage in the vicinity of Rangitoto College

In order to address concerns expressed by the NZ Police and Rangitoto College regarding drivers disregard to observe the red light at the signalized intersection of Rangitoto College/Sunrise Ave and East Coast Road, Auckland Transport is proposing to implement changes which include sequencing of the signal phasing, additional road markings and signage (refer Attachment C).

Media

New Ferry time table coming

13. Ferry services to and from Gulf Harbour are to be boosted with the number of daily sailings going from four to 12.

14. The new timetable starts on the 28 July 2014, after having received 1000 responses during the June 2014 public consultation on the proposed timetable.

15. As a result the number of services will go to 12 a day. Afternoon sailings from Auckland will be 15 minutes later due to feedback that the 4.30pm service was too early.

16. There was an overwhelmingly positive response to the increased number of sailings, as 76% of respondent’s indicated they would use the ferry more than they do now.

17. Auckland Transport will monitor the new timetable to make sure the services are performing and meeting the needs of the people using the ferries.

Issues Update

18. The following Issues Update comprises issues raised by elected members and Local Board Services staff to 24 March 2014:

Location	Issue	Status
The Avenue/SH17 intersection, Albany	Request for safety assessment of The Avenue/SH17 intersection, Albany.	· Scoping investigation phase complete. · Feasibility study complete. · Scheme assessment complete. · The detail design is programmed for the 13/14 and 14/15 financial years and will take about 9 months to complete. · The project is not included in the current LTP 2012/22. · AT is working to see if this project can be brought forward. · As part of the State Highway revocation agreement, NZTA has agreed to fund 50% of the project which should enable AT to raise the priority of the project.
Totara Road, Whenuapai	Road calming measures	· After having received feedback from the community and the local board, Auckland Transport has revisited the project and has sent out a further revised proposal for consultation. · General feedback is in support of the new measures. · This project was completed July 2014.
Hobsonville Road Footpath opposite old petrol station	· Reported as dangerous for pedestrians	· AT has temporarily fixed the hazards to make these locations safe for pedestrians. In addition, AT’s Area Engineer will be conducting further investigations of this area. · On going.
Clemow’s subdivision	· Footpaths damaged by the roots of large trees · temporarily patched · may pose further issue’s for users if not extensively repaired.	· Three options have been identified and will be discussed with the local board and wider community to seek their views and agreement on preferred solution, within the next months.
Pinehurst School re Bus stops	· School requested the bus stops to be moved across the road	· Local consultation was conducted with businesses, of which only two officially supplied feedback on · Local board consultation in progress.
Lucas Creek Bridge design	· LB have requested an opportunity to see the designs for the proposed strengthening and widening and The Avenue upgrade	· Awaiting reply from Investigation and Design team as to what stage they are at and if this is possible. · A workshop with the local board will be held on the 12 August 2014.

Consideration

Local board views and implications

19. The board’s views will be incorporated during consultation on any proposed schemes.

Maori impact statement

20. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

21. The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation

22. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Photo East Coast Road	207
b View	Hugh Green Drive	209
c View	Rangitoto College Signs	211

Signatories

Authors

Ivan Trethowen – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

Eric Perry - Relationship Manager

Upper Harbour Local Board

12 August 2014

Psychoactive substances – draft Local Approved Product Policy

File No.: CP2014/17136

Purpose

1. The purpose of the report is to seek local board feedback on the proposed option for the draft Local Approved Product Policy (LAPP).

Executive summary

2. On 6 March 2014 the Regional Strategy and Policy Committee(RSPC) approved a work plan for the development of Auckland Council’s LAPP (REG/2014/34). The LAPP will set rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

3. On 3 July the Regional Strategy and Policy Committee (RSPC) considered a report setting out the proposed content for the draft Local Approved Product Policy. The committee agreed the following recommendations (REG/2014/86).

a) endorse the proposed draft Local Approved Product Policy that will prevent the sale of approved psychoactive substances in the following areas:

· high deprivation areas as defined by the Ministry of Health’s Deprivation Index score of 8, 9 or 10 indicating areas that fall in the bottom 30% of deprivation scores

· neighbourhood centers as defined by the unitary plan

· within 300m of a high school

· within 100m of a primary school

· within 300m of a mental health or addiction treatment center

· within 500m of an existing psychoactive substance retail licence

b) forward a copy of this report to local boards to be considered on their agendas

c) note that once all the local board feedback has been analysed, a final draft Local Approved Product Policy (LAPP) will be presented to the committee on 9 October 2014 to be approved for public notification via the special consultative procedure

d) note the special consultative procedure will begin in November 2014 with the expected final adoption of the policy in March 2015.

Recommendation/s

That the Upper Harbour Local Board:

a) provide feedback on the draft Local Approved Product Policy option set out in Attachment A of the report entitled “Psychoactive substances – draft Local Approved Product Policy”.

Comments

4. On 6 March 2014 the Regional Strategy and Policy Committee (RSPC) approved a work plan for the development of Auckland Council’s LAPP (REG/2014/34). On 3 July the Regional Strategy and Policy Committee endorsed a preferred option for the LAPP (REG/2014/86).

5. The LAPP will set rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

6. Six options were considered for the LAPP. Three options were rejected prior to consultation as not being able to achieve the outcomes for a successful LAPP. The remaining three options were discussed with local boards, external stakeholders and council staff. After consideration of feedback and relevant research a preferred option was developed.

7. The preferred option for the LAPP would prevent licences being granted in areas of high deprivation, near high schools and near addiction and mental health treatment centres. It would also limit how close to an existing shop a new shop could open. This option would reduce the availability of these substances in areas where their presence is likely to have the greatest potential for harm. The prevention of harm is achieved while maintaining the intent of the government to allow a regulated sale of these substances.

8. Further details on the rationale for the preferred option for the LAPP are set out in the report that went to the Regional Policy and Strategy Committee on 3 July (refer Attachment A). Local board feedback on this option is being sought through this report. Local board feedback on this preferred option will inform the final draft of the LAPP which will be reported to the Regional Strategy and Policy Committee on 9 October. Local boards will have an opportunity to provide feedback on the final draft in November 2014 – February 2015.

Consideration

Local board views and implications

9. Local board views on the draft LAPP option are being sought via this report. Local boards have previously provided feedback on possible options. Workshops on the proposed options were held with all of the local boards except for Great Barrier, Waiheke and Orakei local boards who declined to be involved in the process. Of the remaining 18 local boards,Whau declined to attend the workshop and did not provide any feedback.

10. Of the 17 local boards who took part in the LAPP workshops 13 endorsed the specified place option as their preferred option. Four boards preferred either the town centre or industrial option, as they felt it provided tighter restrictions in their areas. All of these local boards also provided the specified areas as their second option, acknowledging that it was unlikely that all local boards would opt for their preferred option. The Hibiscus and Bays Local Board declined to provide a preferred option. All local board feedback was considered in the selection and development of the option presented for feedback in the current report.

Maori impact statement

11. Māori are over represented amongst the groups of vulnerable people likely to be affected by using approved psychoactive substances. This over representation has two effects. Firstly, getting the right option for the LAPP to maximize harm reduction will be more effective for Māori. Secondly, any solutions need to be designed in close collaboration with Māori to ensure they are workable and support wider initiatives aimed at improving Māori outcomes.

12. A workshop has been undertaken with representatives from Hapai Te Hauora Tapui, which is an agency representing Māori health providers in the Auckland region. Council staff will be working with the Independent Māori Statutory Board and Hapai Te Hauora Tapui to set up hui for iwi feedback. Information from the workshop and hui will be central to the development of the LAPP.

Implementation

Step	Estimated timeframe
1. Local board and stakeholder engagement on draft option Officers will seek feedback from local boards, internal, external and political stakeholders on the approved draft LAPP option.	July – September 2014
2. Final draft LAPP for special consultative procedure Officers will then present a final draft policy to RSPC for approval for consultation.	9 October
3. Special consultative procedure Officers will follow the special consultative procedure set out in section 83 of Local Government Act 2002. This will include public submissions and hearings.	November 2014
4. Local board feedback of final draft Officers will seek formal feedback from local boards on the final draft policy.	November 2014 – February 2015
4. Adopt final policy Following the hearings the draft will be finalised and presented to RSPC for adoption.	March 2015
5. Implementation and review A copy will be sent to Ministry of Health after it has been completed. The LAPP will then be reviewed every five years in accordance with section 69 of the Act.	Ongoing