Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Tuesday, 12 August 2014 at 9.30am.

 

present

 

Chairperson

Brian Neeson, JP

 

 

 

Deputy Chairperson

Lisa Whyte

 

 

 

Members

Callum Blair

 

 

 

 

John McLean

 

 

 

 

Margaret Miles, JP

 

 

 

 

Christine Rankin-MacIntyre

 

 

 

 

APOLOGIES

 

Member

Callum Blair

For lateness

 

 

 

 

 

 

1          Welcome

The chairperson, Brian Neeson, opened the meeting and welcomed those in attendance.

 

 

2          Apologies

 

Resolution number UH/2014/152

MOVED by Chairperson BK Neeson, seconded by Deputy Chairperson LM Whyte:  

That the Upper Harbour Local Board:

a)         accept the apology from Member Callum for lateness.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number UH/2014/153

MOVED by Member CK Rankin-MacIntyre, seconded by Member JG McLean:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 22 July 2014, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.


 

8          Deputations

 

8.1

Jobstr

 

Mr Ian Lim, Marketing Director of Jobstr, was unable to attend the meeting.

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Quarterly Performance Report for the period ending 30 June 2014

 

The Lead Financial Advisor was in attendance to speak to the report.

 

Resolution number UH/2014/154

MOVED by Member MA Miles, seconded by Deputy Chairperson LM Whyte:  

That the Upper Harbour Local Board:

a)         note the Quarterly Performance Report for the Upper Harbour Local Board for the period ended June 2014

b)        wish to thank the local board support staff and other associated departmental officers who have enabled the board to achieve the excellent outcomes for both capital works and maintenance projects.

CARRIED

 

 

 

13

Annual Report 2013/14

 

The Lead Financial Advisor, was in attendance to speak to this report.

 

 

Resolution number UH/2014/155

MOVED by Deputy Chairperson LM Whyte, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)      note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009, and the local board information proposed for the Auckland Council Annual Report 2013/14.

b)      approve:

i).      the message from the Chairperson, which provides the local board’s comments on local board matters in the 2014 annual report.

ii).     the list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2013/14.

c)      give authority to the Chairperson and Deputy Chairperson to make typographical changes before submitting for final publication.

CARRIED

 

 

14

Local Event Support Fund - Round 1 2014-2015

 

The Event Facilitator was in attendance to speak to this report.

 

 

Resolution number UH/2014/156

MOVED by Deputy Chairperson LM Whyte, seconded by Member JG McLean:  

That the Upper Harbour Local Board:

a)     agree to fund, the round one 2014/2015 contestable Local Event Contestable Fund applications as follows:

 

Applicant

Event

Date

Amount
Requested

Funding Allocated

OnBoard Skate Inc.

Skate for Change

1/10/14 –

30/4/15

$4,000.00

$2,000.00

NZ Women Limited

 

Elvis in the Gardens

1/3/15

$1,000.00

Nil

North Harbour Hockey Assn

Ford National Hockey League and National Senior Tour

6/9/14 –

14/9/14

$5,000.00

$5,000.00

Greenhithe Harcourts Santa Parade

Greenhithe Harcourts Santa Parade

7/12/14

$3,000.00

$3,000.00

Getin2Life Youth Development Trust

In2it Summer Series

1/10/14 –

30/4/15

$6,384.00

$4,000.00

Subject to receipt of accounta-bility report for 2013/14

Harbour Sport Trust

Massey University Harbour Sport Excellence Awards

14/11/14

$10,000.00

Nil

Harbour Sport Trust

 

Mud Rush

14/9/14

$5,000.00

$3,000.00

Albany Community

Co-ordinator

Our Amazing Place

28/3/15

$11,274.00

$5,000.00

TOTAL

 

 

$45,658.00

$22,000.00

 

 

 

 

 

 

 

 

 

 

b)        confirm previously agreed funding for multi-year events from the Local Event Support Fund as follows

Applicant

Event

Date

Funding Allocated

Greenhithe Community Trust

Greenhithe Community Carols

14/12/14

$1,500.00

Greenhithe Community Trust

Greenhithe Spring Carnival

31/10/14

$1,500.00

Tennis Northern

Pascoe NZ Tennis Open

December

$6,000.00

Running Events Limited

Albany Lakes Summer Series

Jan - Mar

$5,680.00

Pinehurst School

Inside Out Sports Expo

March

$5,000.00

TOTAL

 

 

$19,680.00

 

 

CARRIED

 

 

15

Potential youth needs and opportunities in the Upper Harbour, Devonport-Takapuna and Kaipatiki local board areas

 

The Principal Policy Analyst was in attendance to speak to the report.

 

Resolution number UH/2014/157

MOVED by Member MA Miles, seconded by Deputy Chairperson LM Whyte:  

That the Upper Harbour Local Board:

a)      receive the Potential youth needs and opportunities in the Upper Harbour, Devonport-Takapuna and Kaipatiki local board areas report and the high-level youth needs research for Devonport-Takapuna, Kaipatiki and Upper Harbour local boards.

b)      request the Principal Policy Analyst to prepare a draft process to investigate partnerships with external youth providers.

CARRIED

 

 

 

16

Movies in Parks 2014/2015

 

The Local Board Advisor to Upper Harbour Local Board spoke to this report.

 

Resolution number UH/2014/158

MOVED by Chairperson BK Neeson, seconded by Member CK Rankin-MacIntyre:  

That the Upper Harbour Local Board:

a)      approve the hosting of two Movies in Parks events.

b)      contribute $6,250 from its Local Event Support Fund, towards an outdoor movie at the Albany Lakes, on Friday, 11 January 2015,.

c)      contribute $8,500 from its Local Event Support Fund, towards an outdoor movie at Luckens Reserve (West Harbour) on Friday, 13 March 2015.

d)      delegate the Chairperson and event portfolio holder to work with council staff to tailor the scheduled Movies in Parks events for the Upper Harbour Local Board community.

CARRIED

 

 

Member Callum Blair arrives at the meeting 10.10am

 

 

17

Auckland Transport Report - August 2014 - Upper Harbour Local Board

 

The  Auckland Transport Elected Member Relationship Manager for Upper Harbour , was in attendance to speak to this report.

 

 

Resolution number UH/2014/159

MOVED by Member MA Miles, seconded by Chairperson BK Neeson:  

That the Upper Harbour Local Board:

a)      receive the Auckland Transport Report – August 2014, to the Upper Harbour Local Board.

CARRIED

 

Resolution number UH/2014/160

MOVED by Member MA Miles, seconded by Chairperson BK Neeson:  

That the Upper Harbour Local Board:

a)      agree to exclude the public from the following part(s) of the proceeding of this meeting.

b)      agree that Julie Fairey, Chair of Puketapapa Local Board be permitted to remain at this meeting for the Confidential discussion after the public has been excluded, as an observer of meeting conduct being implemented by Upper Harbour members.

CARRIED

 

10.34 am public was excluded

10.43 am public was readmitted

 

 

18

Proposed school bus stops - 75 and 80 Bush Road

 

The Auckland Transport Elected Member Relationship Manager for Upper Harbour, was in attendance to speak to this report.

 

 

Resolution number UH/2014/161

MOVED by Member JG McLean, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)      agree that Auckland Transport proceed with the proposed new school bus stops outside 75 and 80 Bush Road by 25 July 2014.

CARRIED

 

 

19

TRAFINZ Conference

 

The Local Board Advisor to Upper Harbour Local Board spoke to this report.

 

Resolution number UH/2014/162

MOVED by Member C Blair, seconded by Deputy Chairperson LM Whyte:  

That the Upper Harbour Local Board:

a)        nominate  Member Margaret Miles to attend the TRAFINZ conference to be held at the Auckland Rendezvous Grand Hotel, from 14 September 2014 to 17 September 2014, at a cost of $1,210.00 per person inclusive of GST, on the basis that the conference programme is relevant to the local board’s work programme.

CARRIED

 

 

20

Psychoactive substances – draft Local Approved Product Policy

 

Callum Thorpe, Principal Policy Analyst, was in attendance to speak to this report.

 

Resolution number UH/2014/163

MOVED by Chairperson BK Neeson, seconded by Member C Blair:  

That the Upper Harbour Local Board:

a)  defers this item to the 26 August 2014 business meeting.

CARRIED

 

 

21

Board Members' Reports

 

Resolution number UH/2014/164

MOVED by Member CK Rankin-MacIntyre, seconded by Member C Blair:  

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

CARRIED

  

 

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  



Secretarial note:   The meeting adjourned at 11.49am and reconvened at 1.13pm

 

 

 

1.15 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................