Minutes of Whau Local Board

Whau Local Board

20 August 2014

1 Welcome

The chair opened the meeting and welcomed those present.

2 Apologies

Resolution number WH/2014/111

MOVED by Chairperson CM Farmer, seconded by Member A Chand:

That the Whau Local Board:

a) Accepts the apology from member Duncan Macdonald for absence.

CARRIED

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Members declared following conflict of interests:

· Member Ami Chand – Festival of Cultures Trust

· Member Ruby Manukia - Schaumkel – Leautoa Foundation

· Member Simon Matafai – Carlos Ulberg Trust

4 Confirmation of Minutes

Resolution number WH/2014/112

MOVED by Member R Manukia-Schaumkel, seconded by Member A Chand:

That the Whau Local Board:

a) Confirms the ordinary minutes of its meeting, held on Wednesday, 16 July 2014, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Ward Councillor’s Update

An apology from Councillor Ross Clow was noted.

8 Deputations

8.1

Stewart Exler - Exler Turf Limited

Stewart Exler (Exler Turf Limited), Stefan Crooks (Suburbs RFC), Alex Glasgow (NZ Sports Turf Institute) and Brian Nola (WRFC) made a verbal presentation to the local board on repair and maintenance of sports fields in Auckland.

Resolution number WH/2014/113

MOVED by Deputy Chairperson S Zhu, seconded by Member A Chand:

That the Whau Local Board:

a) Receives the verbal presentation from Stewart Exler (Exler Turf Limited), Stefan Crooks (Suburbs RFC), Alex Glasgow (NZ Sports Turf Institute) and Brian Nola (WRFC) and thank them for the presentation.

CARRIED

9 Public Forum

Sio Lafaele – Aspire Community Trust

Introduced the trust to the board highlighting the trust’s main purpose as engagement with youth.

Carlos Ulberg – The Carlos Ulberg Trust

Introduced the trust to the board highlighting that the aim of trust is to help youth through sport.

Resolution number WH/2014/114

MOVED by Chairperson CM Farmer, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) Receives the public forum submissions.

CARRIED

10 Extraordinary Business

10.1

Local Board member attendance at the Business Innovation & Sustainability Conference – September 2014

The reason that this item was not included on agenda is that the matter was not known at the time the agenda went to print.

The matter is required to be decided prior to the next Whau Local Board meeting, scheduled for 17 September 2014, as the Business Innovation & Sustainability Conference is scheduled for 17^th to 19^th September 2014 which is prior to the next board meeting date.

Resolution number WH/2014/115

MOVED by Member A Chand, seconded by Chairperson CM Farmer:

That the Whau Local Board:

a) Agrees that the matter of “Local Board member attendance at the Business Innovation & Sustainability Conference – September 2014” be discussed under item 26.1.

CARRIED

11 Notices of Motion

There were no notices of motion.

12	Whau Local Board Chairperson, Catherine Farmer's report
	Resolution number WH/2014/116 MOVED by Chairperson CM Farmer, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) Receives the Whau Local Board Chairperson, Catherine Farmer report. b) Approves funding of $1000 to each of the applicants listed as below: i. Avondale Community Gardeners: Community environmental event in Avondale. ii. Aspire Trust: Inspirational youth event with music acts & guest speakers. iii. Kelston Samoan Youth: Local youth production of music, drama & dance event. iv. Nafanua Brass Band: Music recital for the community by a local brass band. v. 105 Media: Event for local emerging music artists & workshop with industry experts. vi. Wesleyan Youth Group: Community music event for local choirs & youth groups. vii. Pasefika Sports Trust: Local sporting tournament for the wider community. CARRIED
	Resolution number WH/2014/117 MOVED by Chairperson CM Farmer, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: c) Approves funding of $1000 to the applicant listed as below: viii. Festival of Cultures Trust: Community festival celebrating diversity in New Lynn. CARRIED
	Secretarial Note: Member Ami Chand declared an interest in this item and took no part in the discussion or voting on the matter.
	Resolution number WH/2014/118 MOVED by Chairperson CM Farmer, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: d) Approves funding of $1000 to the applicant listed as below: ix. Carlos Ulberg Trust: Sporting youth event to keep our community active & healthy. CARRIED
	Secretarial Note: Member Simon Matafai declared an interest in this item and took no part in the discussion or voting on the matter.
	Resolution number WH/2014/119 MOVED by Chairperson CM Farmer, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: e) Approves funding of $1000 to the applicant listed as below: x. Leautoa Foundation: Community event for youth. CARRIED
	Secretarial Note: Member Ruby Manukia - Schaumkel declared an interest in this item and took no part in the discussion or voting on the matter.

Auckland Transport Update Report – Whau Local Board

Resolution number WH/2014/120

MOVED by Deputy Chairperson S Zhu, seconded by Member SPT Matafai:

That the Whau Local Board:

a) Notes the business and community dissatisfaction with traffic management in and around New Lynn.

b) Notes that Auckland Transport has been undertaking assessments and reviews of the traffic controls and managing software in New Lynn.

c) Requests that Auckland Transport provide the Board with a comprehensive report to a workshop in September and then a subsequent meeting considering the current number, positioning and operation of the current traffic and pedestrian lights in the New Lynn CBD and the surrounding New Lynn catchment particularly considering:

i. traffic flows in New Lynn as a contributor to economic wellbeing of the New Lynn business catchment

ii. the effect that current and future signalisation has on supporting residents to visit and bypass New Lynn

iii. how traffic management around specific sites could support commercial and residential developers considering investing in New Lynn.

iv. the removal of traffic and or pedestrian lights at the following intersections.

· Totara Ave-West and the bus transit corner.

· McCrae Way and Great North Road.

· Totara Ave and Hetana Street.

v. a range of options to allow taxis and private car traffic to traverse the “Closed for Bus only” portion of Totara Ave at times.

CARRIED

Auckland Transport Quarterly Update to Local Boards

Resolution number WH/2014/121

MOVED by Deputy Chairperson S Zhu, seconded by Member A Chand:

That the Whau Local Board:

a) Receives the Auckland Transport Quarterly Report.

CARRIED

Avondale Primary School Facility Partnership Update

Resolution number WH/2014/122

MOVED by Chairperson CM Farmer, seconded by Member A Chand:

That the Whau Local Board:

a) Notes that the meeting held with the portfolio holder referenced in paragraph 17 was an informal discussion and there was an expectation that the Whau Local Board would be provided with a formal update report on the partnership prior to its consideration by the Central Facilities Partnerships Committee and the Board were therefore not given an opportunity to formally resolve a position.

CARRIED

Volunteer Programme Report LSP West

Resolution number WH/2014/123

MOVED by Chairperson CM Farmer, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) Receives the report

CARRIED

Infrastructure and Environmental Services 2014/15 Work Programme and Allocation Report – Whau Local Board

Resolution number WH/2014/124

MOVED by Chairperson CM Farmer, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) Agrees to fund the 2014/15 local work programme for delivery by the Infrastructure and Environmental Services Department as summarised below:

Project, Programme, Event		Description/Key activities	Budget
Catchment Care	Oakley Creek	Friends of Oakley Creek services and nursery	3,000	37,000
	WEAR	Whau Environmental Action Report (WEAR) update	5,000
	Whau River and Harbours	Knowledge (e.g. Symposium and other community knowledge projects)	19,000
	Whau River and Harbours	Practical Assistance as community needs identified	10,000
Sustainable Initiatives, Community Education for Sustainability (Sustainable neighbourhoods)	Household and Communities	Sustainable Living Modules	10,000	79,000
	Household and Communities	Ethnic Group Support	17,000
	Events	Greening the Markets (Avondale and New Lynn)	22,000
	Stewardship	4 Additional Sustainable Neighbourhoods on top of 10 regionally funded (Delivered through community partners	15,000
	Issues Responsiveness	Air Quality - A dry firewood campaign	15,000
Community Environment Services	Eco Matters	Ecofestmonth-long festival in March-April	9,000	88,500
	Eco Matters	Sustainable Living Centre	28,000
	Keep Waitakere Beautiful Community Projects and organisational support	Little Sprouts - not-for-profit early-childhood education centres community projects	50,000
		Sweet Streets & Sweet Spots - A community street-pride campaign
		Operation Spring Clean annual event to increase awareness and take action to clean up our streets, parks, beaches and reserves.
		War on Weeds - Every March, in partnership with WeedFree Trust, jumbo bins are provided at sites for disposal of weeds.
		Ecowise Awards annually recognition of voluntary work in the environment.
		Waitakere Festival: Social media environmental education
		Reuse Repair Innovation projects

b) Notes that any significant changes identified during programme delivery will be brought to the Whau Local Board for approval.

CARRIED

Local Event Support Fund - Round 1 2014/2015

Resolution number WH/2014/125

MOVED by Member SPT Matafai, seconded by Member A Chand:

That the Whau Local Board:

a) Agrees to transfer $112,273 from the contestable local events support fund to the discretionary local events fund to deliver the agreed local board delivered events programme for 2014-2015 and the previously identified multi-year funded events, which form part of the Community Development Arts & Culture work programme plan for 2014-2015.

b) Approves the following allocation of funding for applications received for round one of the 2014-2015 contestable local event support fund:

Applicant	Event	Date	Amount Requested	Amount Allocated
Ethiopian Sports & Cultural Club	Ethio Kiwi Performance Night	2/10/14	$2,000.00	$0
Interacting Trust	InterACT 2014!	22/10/14 – 24/10/14	$8,450.00	$2,500.00
Sargam School of Indian Music	Music Extravaganza – An Eve of Music	4/10/14	$5,000.00	$1,000.00
Waitakere Festival Limited	Waitakere Festival 2014	2/11/14	$8,000.00	$0
Auckland Highland Games Association	Auckland Highland Games	22/11/14	$3,763.00	$500.00
Condor Rugby Football Club Inc.	BNZ Condor Sevens	28/11/14 – 30/11/14	$5,000.00	$5,000.00
Blockhouse Bay Community Church	Blockhouse Bay Christmas Cracker 2014	6/12/14	$8,868.26	$4,000.00
NZ Women Limited	Elvis in the Gardens	1/3/15	$1,000.00	$0
Sri Guru Harkrishan Sahib Charitable Trust	Guru Nanak Dev’s Birthday Celebrations	5/11/14	$11,000.00	$2,000.00
Getin2Life Youth Development Trust	In2it Summer Series	1/10/14 – 30/4/15	$4,788.00	$3,000.00
Sport Waitakere	Iwi of Origin	8/11/14	$2,500.00	$2,000.00
New Zealand Police	Sirens and Sounds	22/11/14	$14,000.00	$5,000.00
Sport Waitakere	Interschool Skate, Scooter & BMX Competition	7/3/15 – 28/3/15	$3,000.00	$1,500.00
Sport Waitakere	Walking Festival	1/3/15 – 30/3/15	$1,860.00	$1,000.00
Cantonese Opera Society of New Zealand	The Moon Festival	6/9/14	$16,581.00 *(Withdrawn)*	$0
Auckland Bowls Inc.	Trusts New Zealand Open	13/11/14 – 21/11/14	$5,000.00	$1,000.00
Violence Free Waitakere	Toddler Day Out	7/3/15	$15,000.00	$5,000.00
Auckland Kids Achievement Trust	Westie Wednesday	1/10/14	$5,000.00	$1,500.00
Whau ACE Adult & Community Education	Whau ACE Adult & Education Course Open Day	11/11/14	$3,500.00	$2,691.00
Avondale Community Action	Whau the People Arts Fest	1/10/14 – 31/10/14	$18,700.00	$12,000.00
TOTAL			$143,010.26	$49,691.00

c) Agrees that no second round of the contestable local events support fund will be required should all available funding be fully allocated in round one.

d) Confirms the previously directed funding for multi-year events from the discretionary local event fund as follows:

Applicant

Event

Date

Funding Allocated

Lions Club of New Lynn

New Lynn Christmas Parade

December

$3,500.00

CARRIED

19	Annual Report 2013/14 - Whau Local Board Agreement
	Secretarial Note: 2014 Annual report was tabled. A copy of which has been placed on the file copy of minutes and can be viewed at the Auckland Council website.
	Resolution number WH/2014/126 MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2013/14. b) Approves: i) The message from the Chairperson, which provides the Local Board’s comments on local board matters in the 2014 annual report. ii) The list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2013/14. c) Gives authority to the Chair and Deputy Chair to make typographical changes before submitting for final publication. CARRIED
	Attachments a 2014 Annual report

Quarterly Performance Report period ended June 2014

Resolution number WH/2014/127

MOVED by Member SPT Matafai, seconded by Member R Manukia-Schaumkel:

That the Whau Local Board

a) Requests an update on the graffiti contract in the Whau and its current and potential coverage of school properties.

b) Notes the recent shift by ATEED to the tendering for private management of the Pasifika Festival and wishes to register its concern at the lack of community and Board consultation and the possible loss of community ownership and input into the festival’s design and operation.

c) Notes the update from the Parks portfolio holder regarding the increased costs for the Sister Renee Shadbolt Changing Rooms/Toilet Block and Blockhouse Bay Recreation Reserve Changing Block.

d) Requests a report recommending a re-allocation of Capex within the Parks programme from the Crown Lynn Park project to complete these projects.

e) Confirms its recent feedback that the Crown Lynn Capex item cannot be considered for deferral at this time.

CARRIED

21	Psychoactive substances – draft Local Approved Product
	Member DQ Battersby left the meeting at 7.40 pm.
	Resolution number WH/2014/128 MOVED by Member SPT Matafai, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Provides the following feedback to the psychoactive substances: draft local approved product policy. · Deprivation index level 7 to be the lower limit · Limit of 500m for all sites identified with a distance limit. · Churches, kindergartens, rest homes and playcentres be added to list of sites b) Supports a total ban on psychoactive substances and encourages continued dialogue with central government. CARRIED
	Member DQ Battersby returned to the meeting at 7.42 pm.

Portfolio Update: Member Derek Battersby

Resolution number WH/2014/129

MOVED by Member DQ Battersby, seconded by Member A Chand:

That the Whau Local Board:

a) Receives the portfolio update from Member Derek Battersby.

CARRIED

LGNZ Conference report - Member Ami Chand

Resolution number WH/2014/130

MOVED by Member A Chand, seconded by Member DQ Battersby:

That the Whau Local Board:

a) Receives the report from Member Ami Chand.

CARRIED

LGNZ Conference report - Member Ruby Manukia-Schaumkel

Resolution number WH/2014/131

MOVED by Member R Manukia-Schaumkel, seconded by Member DQ Battersby:

That the Whau Local Board:

a) Receives the report from Member Ruby Manukia-Schaumkel.

CARRIED

Confirmation of Workshop Records: May, June and July 2014

Resolution number WH/2014/132

MOVED by Deputy Chairperson S Zhu, seconded by Member R Manukia-Schaumkel:

That the Whau Local Board:

a) Confirms that the records of the workshops in Attachments A - J held on the following dates are a true and correct record:

o 7 May 2014

o 14 May 2014

o 21 May 2014

o 28 May 2014

o 18 June 2014

o 25 June 2014

o 9 July 2014

o 16 July 2014

o 23 July 2014

o 30 July 2014

CARRIED

26 Consideration of Extraordinary Items

26.1	Local Board member attendance at the Business Innovation & Sustainability Conference – September 2014
	Secretarial Note: A report “Local Board member attendance at the Business Innovation & Sustainability Conference – September 2014” was tabled at the meeting. A copy of which has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number WH/2014/133 MOVED by Chairperson CM Farmer, seconded by Member A Chand: That the Whau Local Board: a) Considers nominating local board member Ruby Manukia-Schaumkel to attend the Sustainable Business Network Business Innovation & Sustainability Conference – September 2014. b) Approves the payment of registration fees from its local board professional development allocation. c) Agrees that any additional expenses for attending the Business Innovation & Sustainability Conference – September 2014 be provided for in line with Auckland Council’s Elected Members Expense Rules. d) Requests that following the conference local board member Ruby Manukia-Schaumkel provide a written report on the conference and lead a workshop discussion with Whau Local Board members to share learnings and insights. CARRIED
	Attachments a Local Board member attendance at the Business Innovation & Sustainability Conference – September 2014

7.54 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Catherine Farmer
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP	until 7.40pm, item 21; from 7.42pm, item 22
	Ami Chand
	Ruby Manukia-Schaumkel
	Simon Matafai

	Fa'anānā Efeso Collins	Chairperson, Ōtara-Papatoetoe Local Board
	Aileen Zhou	Member Youth Advisory Panel

	Duncan Macdonald, JP	For absence