I hereby give notice that an ordinary meeting of the Waitematā Local Board Finance Committee will be held on:
Date: Time: Meeting Room: Venue:
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Thursday, 21 August 2014 11.00 am Waitematā
Local Board Room |
Waitematā Local Board Finance Committee
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Greg Moyle |
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Deputy Chairperson |
Vernon Tava |
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Members |
Shale Chambers |
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Christopher Dempsey |
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(Quorum 2 members)
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Desiree Tukutama Democracy Advisor
18 August 2014
Contact Telephone: (09) 307 6071 Email: Desiree.Tukutama@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Waitematā Local Board Finance Committee 21 August 2014 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Aquatic Facilities Update 7
13 Waitemata LIPs 2012/2013 through to 2014/2015 Combined Programme 17
14 Consideration of Extraordinary Items
1 Welcome
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Confirmation of Minutes
That the Waitematā Local Board Finance Committee: a) Confirm the ordinary minutes of its meeting, held on Thursday, 19 June 2014, including the confidential section, as a true and correct record.
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5 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of the agenda no requests to present petitions had been received.
8 Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests to speak had been received.
At the close of the agenda no requests for deputations had been received.
9 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if -
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public, -
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting, -
(a) That item may be discussed at that meeting if -
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had been received.
Waitematā Local Board Finance Committee 21 August 2014 |
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File No.: CP2014/18330
Purpose
1. The purpose of this report is to provide an update to the Waitematā Local Board Finance Committee on the Tepid Baths, Pt Erin and Parnell Pools.
Executive summary
2. This report provides information on the finance performance and service level delivery of the Tepid Baths, Pt Erin and Parnell Pools.
3. The Waitematā Local Board Quarterly Performance Report for Six Months Ending December 2013 was submitted to the Waitematā Finance Committee meeting on the 20 February 2014. The following was resolved:
“Resolution number WTMF/2014/3
That the Waitematā Local Board Finance Committee:
a) Invites the operators and appropriate council officers for the Tepid Baths and the Parnell and Pt Erin Pools, to present to the next meeting of the Finance Committee on current financial performance and service level delivery.”
That the Waitematā Local Board Finance Committee: a) That the Aquatic Facilities Update report be received. |
Consideration
Local board views and implications
4. The report was presented to the 7 August 2014 Finance Committee Portfolio meeting for discussion and is attached for your information.
No. |
Title |
Page |
aView |
Contracted Facilities 2014 |
9 |
bView |
Tepid Baths Year End Report - July 2013 to June 2014 |
13 |
Signatories
Authors |
Geraldine Read - Local Board Advisor - Waitemata |
Authorisers |
Judith Webster - Relationship Manager |
Waitematā Local Board Finance Committee 21 August 2014 |
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Waitemata LIPs 2012/2013 through to 2014/2015 Combined Programme
File No.: CP2014/17429
Purpose
1. This report provides a LIPs End of Year Project Summary – Waitemata Local Board August 2014 report (hereafter referred to as the LIPs End of Year Project Summary report), an overview of the Waitemata LIPs 2012/2013 through to 2014/2015 combined programme and recommends projects for approval.
Executive Summary
2. The Waitemata LIPs 2012/2013 through to 2014/2015 combined programme attachment shows projects carried forward from the 2012/2013 and 2013/2014 financial year.
3. The Waitemata Local Board has $130,830.00 LIPs capital expenditure and $122,673.00 LIPs operational funding available to allocate in the 2014/2015 financial year.
4. There was no unspent capital expenditure budget remaining from 2013/2014 financial year.
5. Approval of the recommendations in this report will allocate 27% (percentages rounded) of the available LIPs capital expenditure and will allocate 33% (percentages rounded) of the available LIPs operational expenditure.
6. Once identified projects have been allocated funding it would leave $91,026.00 Capex expenditure or 63% of their capital expenditure budget and $81,966.00 Operational expenditure or 57% of their Operational expenditure budget.
7. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year.
a) That the LIPs End of Year Project Summary – Waitematā Local Board August 2014 report be received. b) That the Waitematā LIPs 2012/2013 through to 2014/2015 combined programme report be received. c) That the Waitematā Local Board Finance Committee: i) Approve as a Local Improvement Projects (LIPs), allocating the following 2014/15 LIPs Operational Expenditure budget and affirming its project champions to the following LIPs project as follows:
ii) Approve as a Local Improvement Projects (LIPs), allocating the following 2013/14 LIPs capital Expenditure budget and affirming its project champions to the following LIPs project as follows:
iii) Approve the return of the following allocation to the 2014/15 LIPs capital Expenditure budget:
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Discussion
8. The LIPs End of Year Project Summary report provides an overview of projects that have been completed during the 2013/2014 financial year and projects that are being deferred for completion during the 2014/2015 financial year.
9. The completed projects are as follows:
2013/14 LIPs PROJECTS – COMPLETED |
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1. Contribution to Alberon Reserve ecological restoration |
Opex |
2. Contribution to Arch Hill Scenic reserve ecological restoration |
Opex |
3. Contribution to St Stephens Church and Cemetery ecological restoration |
Opex |
4. Contribution to Waipapa Stream ecological restoration |
Opex |
5. Contribution to movies in parks |
Opex |
6. Contribution to Newmarket Wi-Fi Project stage 2 |
Opex |
7. CAB Central Auckland project |
Opex |
8. Costley Reserve playground concept plan |
Capex |
9. Victoria Park Bins |
Capex |
10. Grant- The Auckland Performing Arts Centre (TAPAC) |
Opex |
11. Grey Lynn Park community facilities needs assessment |
Opex |
12. Home Street development plan |
Opex |
13. Pioneer Women’s & Ellen Melville Hall redevelopment |
Opex |
14. Western Springs Pine Stand Restoration Plan |
Opex |
15. Playground Design Concepts for renewals programme (Waitemata bundled playgrounds) |
Capex |
16. Meola Reserve water pipe remediation project |
Capex |
10. The projects being deferred to 2015 for completion are as follows:
LIPs PROJECTS - DEFERRED TO 2015 FOR COMPLETION |
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1. Meola Reserve Improvement |
Opex |
2. Western Park Development Plan and Consultation |
Capex |
3. Contribution to Costley Reserve Playground renewal and upgrade |
Capex |
4. LIPs Contribution to Cox's Bay renewals |
Capex |
5. Mayoral Drive Water Fountain |
Capex |
6. Victoria Park Cricket Facility |
Capex |
7. CBD Playspaces Stage - I, II and III |
Capex |
8. Highwic House Garden interpretative signage |
Capex |
9. Alberon Park anchor project |
Capex |
10. Mural – Electrical Power Box |
Capex |
11. Salisbury Reserve – Contribution to Capital Improvement project |
Capex |
11. Information regarding projects carried forward from the 2012/2013 and 2013/2014 financial year is shown in the Waitemata LIPs 2012/2013 through to 2014/2015 combined programme attachment.
Proposed 2014/15 Local Improvement Projects (LIPs)
12. The Waitemata Local Board has $130,830 LIPs capital expenditure and $122,673.00 LIPs operational funding available to allocate in the 2014/2015 financial year.
13. There was no unspent capital expenditure budget remaining from 2013/2014 financial year.
14. Approval of the recommendations in this report will allocate 27% (percentages rounded) of the available LIPs capital expenditure and will allocate 33% (percentages rounded) of the available LIPs operational expenditure.
15. Once identified projects have been allocated funding it would leave $91,026.00 Capex expenditure or 63% of their capital expenditure budget and $81,966.00 Operational expenditure or 57% of their Operational expenditure budget.
Operational Expenditure Projects
16. Recommendations are being sought in this report to allocate budget to the following Operational Expenditure projects:
17. Western Park Development Plan Public Consultation (Opex). This allocation allows the Asset Development and Business Support (ADBS) design team to undertake consultation on the development plan with the community and include feedback for approval by the Local Board.
18. Grey Lynn Park Development Plan Consultation (Opex). Allocation will fund preparation and printing of material for public consultation, including 3D visualisations, attending meetings and completing any amendments required by design team following consultation for approval by the Local Board.
19. Contribution to Myers Park centenary event (Opex). Contribution to event costs for delivery of the Myers Park Centenary event by CDAC. This will be a Local board and Civic event.
20. Whitecliffe College Mural Project (Opex). The mural proposal would use artists at the early stages of their careers and will give them exposure, build their profile and help them gain recognition as they establish their careers. The mural topic will be one which illustrates and celebrates Auckland.
21. Whitecliffe College Newmarket Mural Project (Opex). As above the mural proposal would use artists at the early stages of their careers and will give them exposure, build their profile and help them gain recognition as they establish their careers. The Newmarket Business Association has expressed support and will confirm proposed location after funding has been confirmed.
22. Contribution to Waipapa Stream Restoration (Opex). The project is a continuation of the Environment and Infrastructure Services 2013/2014 financial year project. The general location is outside 23 Cheshire Street, Parnell. The funding will contribute to opening the Waipapa stream from the tunnel to Ngahere Terrace walkway and underpass into the Domain, pest plant control, planting and rubbish clean up with the Parnell Community.
Capital Expenditure Projects
23. Recommendations are being sought in this report to allocate budget to the following Capital Expenditure projects:
24. Seddon Fields Bench (Capex). Placement of bench seat adjacent to stream at south east corner of park. Would allow public to enjoy riparian restoration of an identified priority catchment.
25. Victoria Park skate park additions (Capex). Addition of new rail and ramp as requested by Skating Community. Significant skater support - dedicated Facebook page and Local Board chair also confirmed demand on site. Proposal will increase skate-ability of park.
26. St Mary’s Bay Connection Path (Capex). Path connection from end of St Mary’s Road to the walkway running parallel with the motorway. Would allow pedestrian access from parking area to main footpath through boggy passive turf area. Design challenge - any new path would effectively cut the large open space in two and may have negative impact on informal ball games, dog walking etc. May require low key consultation.
27. Meyers Park manhole covers (Capex). Cover cost of designing, casting, production and manufacture of centenary manholes covers for Meyers Park.
28. Aotea Square seat bases (Capex). Add appropriate seat bases to all seats in grassed areas to ameliorate heavy wear of grass (could be concrete bases or reinforced geogrid). Premier public space in local board area. Wear under seats looks bad and remediation not in current maintenance specification. Permanent, appropriate design solution required.
29. Automated Doors for Grey Lynn Community Centre (Capex). Install automated sliding doors within existing entrance to centre. Grey Lynn community centre has over 1000 visitors to their facility each week. The manual door system prohibits people from entering easily, especially for those with disabilities, parents with prams and users who bring materials for their activities.
30. This report canvasses the views of the Waitemata Local Board.
31. The recommendations contained within this report fall within the Local Boards delegated authority.
32. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.
33. Communities are impacted by LIPs projects. They provide an opportunity for staff and elected representatives to engage with the communities on their specific needs. LIPs staff will liaise directly with all residents and stakeholders impacted by any LIPs or Discretionary funded projects to be delivered.
34. Funding for the proposed projects within this report would be obtained from the Waitemata Local Board’s Local Improvement Project budget allocation. After allocating budget to all the projects listed in this report and elsewhere, the Waitemata Local Board will still have LIPs capital and operational funding remaining unallocated. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the board may wish to fund.
35. LIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.
36. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have budget allocated to them with less than six months remaining within the current financial year, will be at risk of not being completed by 2014/2015 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2015/2016 financial year for completion.
37. Longer term projects will result in LIPs capital funding being carried forward to the 2015/2016 financial year and these projects not being delivered within the 2014/2015 financial year.
38. Budgets for projects funded from 2014/2015 LIPs operational expenditure must be fully expended within the 2014/2015 financial year.
39. The ability to spend/deliver outcomes is dependent on the availability of experienced staff or consultant project management resource.
No. |
Title |
Page |
aView |
Waitemata LIPs Programme Summary 2012 to 2015 |
25 |
bView |
End of Year Project Summary |
29 |
Signatories
Authors |
Grant Burke - SLIPs Project Portfolio leader |
Authorisers |
Katrina Morgan - Team Leaders SLIPs Julie Pickering - Manager Asset Development & Business Support Central Ian Maxwell - Manager Parks, Sports & Recreation Judith Webster - Relationship Manager |