2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
|
That the Waitematā Local Board Grants Committee:
a)
Confirm the ordinary minutes of its meeting,
held on Thursday, 22 May 2014, as a true and correct
record.
|
5 Leave of Absence
At the close of the agenda no requests for leave of absence had been
received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing Order 3.20 provides for deputations. Those applying
for deputations are required to give seven working days’ notice of subject
matter and applications are approved by the Chairperson of the Board.
This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
At the close of the agenda no requests to speak had been received.
At the close of the agenda no requests for deputations had been
received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from
members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if -
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting, -
(a) That item may be discussed at that meeting
if -
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
|
Waitematā
Local Board Grants Committee
25 August 2014
|
|
Waitemata Local
Board Discretionary Community Funding: Round One 2014-15
File No.: CP2014/13670
Purpose
1. This
report presents applications received under round one of the Waitemata Local
Board Community Funding Programme 2014-15. The Waitemata Local Board is
required to fund, part fund or decline these applications.
Executive summary
2. For
the 2014-15 financial year, the Waitemata Local Board set a total community
funding budget of $100,000. This is the first round for the financial year.
If the budget is split across the three rounds for the year, the budget for
this round is $33,333.
3. Nineteen
applications were received in this round, with a total requested of $80,612.
|
Recommendations
That the Waitemata Local Board:
a) Considers the
applications listed in Table 1 and agrees to fund, part-fund or decline each
application in this round.
Table 1: Waitemata Local Board Community
Funding Applications
|
Organisation name
|
Project Title
|
Total Amount Requested
|
|
Coastguard Boating
Education
|
Safe Boating -
Coastguard Boating Education
|
$6,581.00
|
|
Ensemble Polymnia
|
Rehearsal costs for
performance of "Mass in B minor" by Johann Sebastian Bach, an
oratorio, with two poems from WWI
|
$4,953.00
|
|
New Zealand Blue
Light Ventures Inc
|
Provision of
Kidsmart Handbooks (lifeskills information) to year nine children in the
Waitemata area
|
$4,011.00
|
|
WaterSafe Auckland
Inc
|
Whanau Nui drowning
prevention education programme
|
$2,232.00
|
|
Saint Columba
Anglican Church
|
Project He Te Maara
o te Timatatanga Hou o St Columba - community gardens
|
$4,881.00
|
|
Heritage Roses,
Auckland
|
refurbishment and
improvement of Nancy Steen Garden
|
$2,853.00
|
|
Parnell Community
Trust
|
Community Centre
amenity upgrade
|
$4,657.00
|
|
Chinese New
Settlers Services Trust
|
Education programme
"Connecting Kids, Connecting Families"
|
$6,672.00
|
|
Parnell Community
Committee Inc.
|
Operating costs
|
$3,100.00
|
|
Rotary Club of
Auckland Harbourside Inc.
|
Application for
funding of venue hire charge at Royal New Zealand Yacht Squadron Westhaven
|
$8,400.00
|
|
Auckland Regional
Migrant Services Charitable Trust
|
Workshops for new
migrants and international students
|
$4,995.00
|
|
Grandparents
Raising Grandchildren Trust NZ
|
Newsletter and
outreach worker salary
|
$716.00
|
|
Blind Foundation
|
Library services
and accessibility equipment
|
$5,000.00
|
|
Marvellous Theatre
Group
|
Costs associated
with production of a performance for TAPAC's White Night event
|
$5,011.00
|
|
Catholic Social
Services
|
Emergency family
support services
|
$2,500.00
|
|
Migrant Action
Trust
|
Start Right in NZ
seminar - pre-jobsearch training
|
$2,550.00
|
|
50 Plus Cycling -
Auckland Greypower Association Inc
|
"On Yer
Bike" - attracting 50 Plus folk onto bikes
|
$5,000.00
|
|
Recreate NZ
|
Three 'Urban Youth'
Social events/outings in Ponsonby, Parnell and Newmarket 2015
|
$1,500.00
|
|
Auckland Kids
Achievement Trust
|
Project K - 14
month programme consisting of a wilderness adventure, community challenge
and mentoring for students with untapped potential
|
$5,000.00
|
|
Total
|
$80,612.00
|
|
Comments
4. In March 2013, the Regional Development and Operations
Committee (RDOC) resolved to continue the interim community funding approach
for the 2013/2014 financial year (RDO/2013/32).
5. Three community funding rounds are scheduled for this
financial year. This first round closed on 31 July 2014.
6. Through the Local Board Community Grants Fund, the
Waitemata Local Board aims to assist community groups in their activities, projects,
programmes, initiatives and events that make a positive contribution within the
local area.
7. When reviewing applications, the local board should be
guided by the following criteria (these are not eligibility criteria; rather
they are guidelines to help the local board when considering the merits of each
proposal):
· the proposal’s alignment with Waitemata
Local Board Plan priorities;
· ensuring a range of community activities
are supported at a local level;
· providing seed funding to make things
happen in community development;
· achieving equitable distribution of
funds across the board area;
· encouraging community involvement and
participation; and
· the proposal’s alignment with the
board’s priorities, such as:
o supporting vibrant, connected and
sustainable communities;
o a distinctive, high-quality built
environment that embraces its heritage;
o connected, healthy transport
options;
o places for people;
o an innovative economic hub; and
o respecting and enhancing natural
environments.
8. With regard to criteria, the local board specifies that
grants are to be a minimum of $500 and a maximum of $5000 (except in
exceptional circumstances). No grants are to be made retrospectively.
9. This fund is allocated at the local board’s discretion. In
accordance with its fiduciary duties, the local board is to act honestly, avoid
conflicts of interest and act in what the local board believes to be the best
interests of the community.
10. Round one of the Waitemata Local Board Community Funding
closed on 31 July. The fund was advertised through local papers, community
networks, public workshops and on the Auckland Council website.
11. For the 2014/15 financial year the Waitemata Local Board set
a total community funding budget of $100,000. None of this budget has been
allocated to date. If the budget is split across the three rounds for the year,
the budget for this round is $33,333.
12. Nineteen applications were received in this round, with a
total requested of $80,612.
Consideration
Local board views and implications
13. Applications have been circulated for the local board’s
consideration prior to this decision meeting.
Maori impact statement
14. Community funding is a general programme of interest and
accessible to a wide range of groups, including Maori. Maori are therefore
likely to benefit alongside other groups in the community.
General
15. The allocation of grants to community groups is within the
adopted annual plan.
16. The decisions sought by this report do
not trigger the Auckland Council Significance Policy.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Waitemata Local Board Application Summary
|
11
|
Signatories
|
Authors
|
Sarah Zimmerman - Community Funding Advisor
|
|
Authorisers
|
Kevin Marriott - Manager, Community Facilities
Judith Webster - Relationship Manager
|
