Minutes of Waitematā Local Board

Waitematā Local Board

12 August 2014

1 Welcome

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WTM/2014/125

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

a) That the ordinary minutes of its meeting, including corrections, held on Tuesday, 8 July 2014, including the confidential section, be confirmed, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum: A Solution for the New Market Level Crossing Closure – Gerald McKay and Maurice Harris, Cowie Street Residents
	Resolution number WTM/2014/126 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: a) That the tabled ‘The Solution for the Newmarket Level Crossing Closure’ report be received and forwarded to Auckland Transport for review, comment and report back to the Board. b) That Gerald McKay and Maurice Harris be thanked for their attendance and presentation to the Board. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Cowie Street Residents - Tabled Information

9.2	Public Forum: Draft Arts and Culture Strategic Action Plan, Teokotai Paitai, Marilyn Kohlhase and Jenni Heka - Pacific Arts Cluster
	Resolution number WTM/2014/127 MOVED by Chairperson S Chambers, seconded by Member GJ Moyle: a) That the tabled submission ‘Feedback Submission Auckland Draft Arts and Culture Strategic Action Plan 2014’ be received and forwarded to the Community Cultural and Strategy team for discussion with the Arts, Culture & Events Portfolio holders. b) That Teokotai Paitai, Marilyn Kohlhase and Jenni Heka be thanked for their attendance and presentation to the Board. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Pacific Arts Cluster - Tabled Information

9.3

Public Forum - Freemans Bay Pensioners Housing, Lynne Butler and Bob Tait Freemans Bay Residents Association

Resolution number WTM/2014/128

MOVED by Member DA Yates, seconded by Member VI Tava:

a) That Lynne Butler and Bob Tait be thanked for their attendance and presentation to the Board.

CARRIED

9.4	Public Forum - Sound Barrier and Walkway Capital Works along Arch Hill, Sarah Kelly
	Resolution number WTM/2014/129 MOVED by Deputy Chairperson PJ Coom, seconded by Member GJ Moyle: a) That the tabled proposal be received and be delegated to the Transport Portfolio to progress with Auckland Transport and the New Zealand Transport Agency (NZTA). b) That Sarah Kelly be thanked for her attendance and presentation to the Board. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Sarah Kelly - Sound Barrier and Walkway Capital Works Along Arch Hill

9.5	Public Forum - Traffic Safety, Pedestrian Safety and Amenity of Grafton with Special Housing Areas (SHAs) and Qualifying Development Proposed - Libby McLeay and David Haigh, Action Grafton on behalf of the Grafton Residents Association
	Resolution number WTM/2014/130 MOVED by Member GJ Moyle, seconded by Member RAH Thomas: a) That Libby McLeay and David Haigh be thanked for their attendance and presentation to the Board. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Libby McLeay and David Haigh - Tabled Documents

9.6	Public Forum: Endorsement of Three Concept Options for the Development of Open Space at 254 Ponsonby Road - Chris Bailey, Western Bays Community Group
	Resolution number WTM/2014/131 MOVED by Chairperson S Chambers, seconded by Member RAH Thomas: a) That Chris Bailey be thanked for his attendance and presentation to the Board. CARRIED
	A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website.
	Attachments a Western Bays Community Group - Tabled Information

9.7	Public Forum: Naming of a Public Road at 4 Williamson Avenue, Grey Lynn - Kathryn Clark and Brady Nixon - Yeoman Survey Solutions
	Resolution number WTM/2014/132 MOVED by Member RAH Thomas, seconded by Member GJ Moyle: a) That Kathryn Clark and Brady Nixon be thanked for their attendance and presentation to the Board. CARRIED
	A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website.
	Attachments a Yeoman Survey Solutions - Tabled Information

9.8

Public Forum - Naming of a Public Road at 4 Williamson Avenue, Grey Lynn - Geoff Houtman, Resident

Resolution number WTM/2014/133

MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey:

a) That Geoff Houtman be thanked for his attendance and presentation to the Board.

CARRIED

9.9

Public Forum - Stormwater Issues and flooding on Parnell Road, Parnell - Edwina Duff, Resident

Resolution number WTM/2014/134

MOVED by Member CP Dempsey, seconded by Deputy Chairperson PJ Coom:

a) That Edwina Duff be thanked for her attendance and presentation to the Board.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Councillor's Report

Resolution number WTM/2014/135

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

a) That the verbal update from the Waitematā and Gulf Ward Councillor, Mike Lee be received.

b) That Councillor Mike Lee be thanked for his attendance and presentation.

CARRIED

Auckland Transport Update - August 2014

Resolution number WTM/2014/136

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That the Auckland Transport Update - August 2014 be received.

b) That the Waitematā Local Board notes the Proposed Improvements to the Intersection of Parnell Rise, Parnell Road, have been withdrawn.

c) That Priscilla Steel, Elected Member Liaison Manager, Auckland Transport, be thanked for her attendance.

CARRIED

Auckland Transport Engagement

Resolution number WTM/2014/137

MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey:

a) That the Auckland Transport Engagement report, be received.

b) That Priscilla Steel, Elected Member Liaison Manager, Auckland Transport be thanked for her attendance.

CARRIED

Auckland Transport Quarterly Update to Local Boards - For the Quarter - 1 April to 30 June 2014

Resolution number WTM/2014/138

MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey:

a) That the Auckland Transport Quarterly Update to Local Boards – For the Quarter – 1 April to 30 June 2014 be received.

b) That Priscilla Steel, Elected Member Liaison Manager, Auckland Transport, be thanked for her attendance.

CARRIED

Update on the Implementation of the Myers Park Development Plan

Resolution number WTM/2014/139

MOVED by Member VI Tava, seconded by Member GJ Moyle:

a) That the Update on the Implementation of the Myers Park Development Plan report be received.

b) That the Waitematā Local Board:

i) Approves the works proposed to be completed before the Park Centenary in 2015, this includes:

· the New Playground and drinking fountain;

· new park lighting and provision of event infrastructure;

· improved signage at the park entrances and throughout the park;

· new planting;

· CCTV and security lighting;

· traffic calming features between St Kevin’s Arcade, across Poynton Terrace into Myers Park;

· Queens Street entrance terracing; and

· Installation of park furniture and interpretative features.

ii) Supports in principle the allocation of $3.3m of City Centre Targeted Rate funds to the next stages of the implementation of the Myers Park Development plan to be delivered by June 2016, focusing on the northern and southern entrances, including improvements to:

· Greys Ave and Mayoral Drive stairs;

· Queen Street and Mayoral Drive entrance;

· stormwater detention dam and bio filtration area adjacent the underpass;

· Mayoral Drive underpass; and

· The pedestrian link from Pitt Street via Poynton Terrace to Myers Park.

iii) Endorses that Council staff proceed with developing a concept design and detailed costs for the improvements to the northern entrances of Myers Park and Poynton Terrace to inform the allocation of City Centre Targeted Rate.

iv) Endorses that Council staff develop a strategy for the future use of Grey’s Avenue car park area as part of the Aotea Framework to inform the development of the concept design for the northern entrance, including the design of the Queen Street and Mayoral Drive entrance.

v) Endorses that Council staff proceed with the development of a strategy to guide the future use of buildings within the park, to include the former changing sheds and water feature.

vi) Requests that Council staff seek input from the Waitematā Local Board and the City Centre Advisory Board on the development of the concept design and costs for the northern entrances, Poynton Terrace and the strategy for the Grey Avenue car park and the strategy for the buildings in the park at workshops in September 2014.

vii) Requests that Council staff seek confirmation from the City Centre Advisory Board regarding allocation of City Centre Targeted Rate to the ongoing implementation of the Myers Park Development Plan in October 2014.

c) That Rachel Eaton, Team Leader Central and Islands, Peter Everett, Project Manager, City Transformation Projects and Mark Miller, Parks Advisor – Waitemata, be thanked for their attendance.

CARRIED

Endorsement of Three Concept Options for the Development of Open Space at 254 Ponsonby Road

Resolution number WTM/2014/140

MOVED by Member VI Tava, seconded by Chairperson S Chambers:

a) That the Endorsement of Three Concept Options for the Development of Open Space at 254 Ponsonby Road, be received.

b) That the Waitematā Local Board approves the three design concept options, as amended, for 254 Ponsonby Road for consultation with key stakeholders and the community.

c) That Shyrel Burt, Principal Policy Analyst, be thanked for her attendance.

CARRIED

Naming of a Public Road at 4 Williamson Avenue, Grey Lynn

Resolution number WTM/2014/141

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Naming of a Public Road at 4 Williamson Avenue, Grey Lynn report, be received.

b) That the Waitemata Local Board names the street name for a public road at 4 Williamson, Grey Lynn, ‘Vinegar Lane.’

c) That Joelene Enoka, Team Leader Process Support Admin, Building Control, be thanked for her attendance.

CARRIED

Secretarial Note: Pursuant to Standing Order 3.15.5, Member Christopher Dempsey requested that his dissenting vote be recorded.

Public Artwork Re-siting: Te Wero by Lyndon Smith

Resolution number WTM/2014/142

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Public Artwork Re-siting: Te Wero by Lyndon Smith be received.

b) That the Waitematā Local Board approves the deaccessioning of the artwork Te Wero by Lyndon Smith to enable the work to be gifted to the Awataha Marae.

c) That Julia Scott, Public Art Project Contractor, Arts and Culture, be thanked for her attendance.

CARRIED

Waitematā Local Board Quarterly Performance Report 12 Months Ended June 2014

Resolution number WTM/2014/143

MOVED by Member GJ Moyle, seconded by Member VI Tava:

a) That the Waitematā Local Board Quarterly Performance Report 12 Months Ended June 2014, be received.

b) That Umesh Chandra, Lead Financial Advisor, be thanked for his attendance.

CARRIED

Annual Report 2013/14

Resolution number WTM/2014/144

MOVED by Chairperson S Chambers, seconded by Member DA Yates:

a) That the Annual Report 2013/14, be received.

b) The Waitematā Local Board:

i) Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2013/14.

ii) Approves:

A) The message from the Chairperson, which provides the Local Board’s comments on local board matters in the 2014 annual report.

B) The list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2013/14.

iii) Delegates authority to the Chair and Deputy to make typographical changes before submitting for final publication.

CARRIED

Local Board Role in Alcohol Licence Applications

Resolution number WTM/2014/145

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Local Board Role in Alcohol Licence Applications report be received.

b) That the Waitematā Local Board:

i) Supports Local Boards having continued input into the development of the Local Alcohol Policy.

ii) Requests that the Chief Executive be instructed to review the Council’s processes to make it easier for the community to access information and receive advice and support on alcohol licence applications.

iii) Supports Local Board views on a particular licence application being attached to the inspector’s report to the District Licencing Committee.

iv) Requests that the Governing Body delegates to Local Boards to make objections or provide advice on alcohol licence applications under the Sale and Supply of Alcohol Act 2012, in recognition of specific community concern about alcohol-related harm.

v) Delegates to the Chair and Deputy Chair to make any additional final amendments or additions to the Board’s input regarding the role of the Local Board in alcohol licence applications.

CARRIED

Psychoactive Substances – Draft Local Approved Product Policy

Resolution number WTM/2014/146

MOVED by Chairperson S Chambers, seconded by Member DA Yates:

a) That the Psychoactive Substances – Draft Local Approved Product Policy report be received.

b) That the Waitematā Local Board delegates to the Heritage, Urban Design and Planning Portfolio holders, member Christopher Dempsey and Vernon Tava and Board Chair Shale Chambers, to provide feedback on the draft Local Approved Product Policy option set out in Attachment A of the report entitled “Psychoactive Substances – Draft Local Approved Product Policy.”

CARRIED

Draft Waitematā Local Board Achievements Report, 1 July 2013 - 30 June 2014

Resolution number WTM/2014/147

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Draft Waitematā Local Board Achievements Report, 1 July 2013 – 30 June 2014, be received.

b) That the Waitematā Local Board:

i) Notes any amendments made to the draft.

ii) Approves the Draft Waitematā Local Board Achievements Report, 1 July 2013 – 30 June 2014.

iii) Delegates to the Board Chair and Deputy Chair to approve for publication any final minor text changes, design, supporting photograph selection and layout of the Waitematā Local Board Achievements Report, 1 July 2013 – 30 June 2014.

CARRIED

Waitematā Local Board Feedback to the Auckland Transport's Draft Parking Discussion Document

Resolution number WTM/2014/148

MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey:

a) That the Waitemata Local Board Feedback to the Auckland Transport’s Draft Parking Discussion Document be received.

CARRIED

Waitematā Local Board Feedback on the Draft Auckland Council Local Alcohol Policy

Resolution number WTM/2014/149

MOVED by Member VI Tava, seconded by Member DA Yates:

a) That the Waitemata Local Board Feedback on the Draft Auckland Council Local Alcohol Policy be received.

CARRIED

Chairperson's Report

Resolution number WTM/2014/150

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

a) That the Chairperson’s Report be received.

CARRIED

Deputy Chairperson's Report

Resolution number WTM/2014/151

MOVED by Chairperson S Chambers, seconded by Member DA Yates:

a) That the Deputy Chairperson’s Report be received.

CARRIED

Board Members' Reports

Resolution number WTM/2014/152

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That the Board Member Vernon Tava’s written report be received.

b) That Board Members’ Christopher Dempsey, Greg Moyle, Rob Thomas and Deborah Yates’ verbal reports be received.

CARRIED

Waitematā Local Board Workshop Notes

Resolution number WTM/2014/153

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That the Waitematā Local Board workshop notes for the meetings held on 10, 15, 22 and 29 June 2014, be received.

CARRIED

Reports Requested/Pending

Resolution number WTM/2014/154

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That the Reports Requested/Pending report, be received.

CARRIED

32 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

10.10 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:............................................................................

CHAIRPERSON:...........................................................

Chairperson	Shale Chambers
Deputy Chairperson	Pippa Coom
Members	Christopher Dempsey
	Greg Moyle
	Vernon Tava
	Rob Thomas
	Deborah Yates

Councillor Mike Lee (from 6.55 pm until 8.15 pm)