Agenda of Albert-Eden Local Board

Albert-Eden Local Board

03 September 2014

Review of Alcohol Control Bylaws - Proposed bylaw for local board feedback

File No.: CP2014/19003

Purpose

1. The purpose of the report is to provide local boards with a copy of the proposed Auckland Council Alcohol Control Bylaw 2014 and to request formal feedback by resolution.

2. Local boards are also requested to appoint a review panel to make recommendations to the local board on the review of the local alcohol bans.

Executive summary

3. On 22 July 2014, the Regulatory and Bylaws Committee recommended to the governing body to adopt the Statement of Proposal for the proposed Alcohol Control Bylaw 2014 (Attachment A) for public consultation (resolution number RBC/2014/27). The governing body formally adopted the Statement of Proposal on 31 July 2014 (resolution number GB/2014/70). Following this discussion, the council commenced public consultation (using the special consultative procedure), on 15 August 2014.

4. In addition to the public consultation process, staff are seeking feedback from local boards on the proposed bylaw.

5. The proposed Alcohol Control Bylaw 2014 will establish the bylaw structure and delegation that will be used to make, review, amend or revoke alcohol bans. Decisions on existing and new alcohol bans will be made by local boards after a new bylaw is adopted. This ensures decisions meet the proposed new requirements in the bylaw.

6. Regardless of the final form of the bylaw and delegations, local boards have an important role in the review of alcohol bans and the appointment of an alcohol ban review panel is sought.

7. Details of the proposed bylaw are outlined in the report.

Recommendations

That the Albert-Eden Local Board:

a) provides formal feedback (by passing resolutions) on the proposed Auckland Council Alcohol Control Bylaw to the hearing panel, including whether the local board wish to meet with the hearing panel

b) appoint a local alcohol ban review panel comprised of up to three local board members to make recommendations on the review of the alcohol bans in the local board area

c) appoint one member as a chairperson of the local alcohol ban review panel

d) delegate to the chairperson of the local board the power to make a replacement appointment to the review panel in the event that any member appointed by the local board under resolution (b) is unavailable.

Comments

Legislative Framework

8. The Local Government (Auckland Transitional Provisions) Act 2010 requires the review of all seven legacy alcohol control bylaws (previously called liquor control bylaws) and associated alcohol bans (previously called liquor bans) by 31 October 2015.

9. In December 2012, Parliament enacted the Sale and Supply of Alcohol Act 2012. This in turn amended the Local Government Act 2002. The requirements for making or continuing individual alcohol bans have changed significantly with the passing of the Local Government (Alcohol Reform) Amendment Act 2012 (the Act).

10. The Act introduced a higher threshold to be met for alcohol bans to be made or continued. The higher threshold requires that the council be satisfied that there is evidence to show a high level of crime or disorder is caused or made worse by the consumption of alcohol in that public place and that the alcohol ban is a reasonable restriction on people’s rights in light of that evidence.

11. The process for making a bylaw under the Local Government Act 2002 requires that the council determine if a bylaw is the most appropriate response to a problem. A bylaw must also be in the most appropriate form and must be consistent with the New Zealand Bill of Rights Act 1990. All bylaws must meet the legal requirements as set out in the Bylaws Act 1910, including not being unreasonable, providing rules that are proportionate to the issues being addressed and not being beyond the powers of the enabling legislation.

Current Auckland regulation

12. Currently, there are seven legacy alcohol control bylaws and more than 1,600 individual alcohol ban areas across Auckland. The legacy bylaws significantly differ in their drafting style and presentation.

13. In general, all legacy bylaws provide the structure used to make alcohol bans. Some legacy bylaws enable the making of alcohol bans by resolution while others require a change to the bylaw itself. Making alcohol bans by resolution means the level of consultation is determined on a case by case basis and can result in more effective and efficient decisions compared to amending the bylaw.

14. An assessment of the appropriateness of the legacy bylaws indicate that:

· A single bylaw is necessary to enable the adoption of alcohol bans that prohibit or regulate or control the consumption or bringing into or possession of alcohol in public places. The New Zealand Police consider that limiting the consumption of alcohol in public places may reduce alcohol related harm.

· It is appropriate to delegate decisions on alcohol bans in local public places to local boards.

15. Within an alcohol ban area the possession and consumption of alcohol is prohibited during the time the ban is operational. Exceptions enable alcohol to be transported in an unopened container to and from licenced and private premises.

16. Enforcement of the bylaw is the responsibility of the New Zealand Police. The police have powers of search, seizure and arrest, and may issue a $250 infringement notice for breach of an alcohol ban.

Auckland Council’s proposed Alcohol Control Bylaw

The council’s decision to adopt the proposed Auckland Council Alcohol Control Bylaw for public consultation

17. On 22 July 2014, the Regulatory and Bylaws Committee recommended to the governing body the Statement of Proposal for the proposed Alcohol Control Bylaw.

18. On 31 July 2014, the governing body adopted the proposed Alcohol Control Bylaw Statement of Proposal (Attachment A), which includes the proposed bylaw for public consultation (resolution number GB/2014/70).

19. Following the decision, the council commenced the public consultation process (using the special consultative procedure), on 15 August 2014. The key consultation dates are summarised in the table below.

Table 1. Key consultation dates

Date	Milestone
15 August 2014	Written submission period opens
15 September 2014	Written submission period closes
September/October 2014	Staff will review and analyse all submissions in a report to the hearings panel The report will include all formal feedback received from local boards
Early/Mid October 2014	Public hearings will be held by the hearing panel This will include an opportunity for local boards to meet with the hearings panel
End October 2014	Hearings panel will report back to governing body (final bylaw adopted)
18 December 2014	Bylaw commences

Summary of proposed alcohol control bylaw content

20. This section of the report summarises the key proposals contained in the proposed bylaw.

21. The purpose of the bylaw is to control the consumption or possession of alcohol in public places to reduce alcohol related harm. This aligns to the section 147 (Power to make bylaws for alcohol control purposes) of the Local Government Act 2002.

22. The bylaw proposes that local boards be delegated decisions on making, reviewing amending or revoking alcohol bans in local areas. This supports previous feedback obtained from local boards requesting this delegation from the governing body.

23. Alcohol bans of regional significance will remain the responsibility of the Regulatory and Bylaws Committee. This is consistent with the Auckland Council Long Term Plan where issues of a regional significance are the responsibility of a council committee.

24. It is proposed within the bylaw that prior to making a new alcohol ban, the council be satisfied that the alcohol ban gives effect to the purpose of the bylaw and comply with criteria and decision making requirements Subpart 1 of Part 6 of the Local Governments Act 2002; and section 147B of Local Government Act 2002. This includes that:

· There is evidence that the area to which the bylaw applies (or will apply by virtue of the resolution) has experienced a high level of crime or disorder that can be shown to have been caused of made worse by alcohol consumption.

· The alcohol ban is appropriate and proportionate in light of the evidence and can be justified as a reasonable limitation on people’s rights and freedoms.

25. Four different times are proposed in the bylaw for consideration of new alcohol ban areas:

· 24 hours, 7 days a week (at all times ban)

· 7pm – 7am daily (evening ban)

· 10pm – 7am daylight saving and 7pm – 7am outside daylight saving (night time ban)

· 7pm on the day before to 7am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend or holiday alcohol ban).

These times are a guide to improve consistency across Auckland. This recognises that in some instances the use of the times specified may be disproportionate to the evidence of the problem and therefore contrary to the statutory requirement that requires alcohol bans to be proportionate in light of the evidence. These times are generally consistent with a number of legacy council bylaws.

26. Enforcement of alcohol bans is the responsibility of the New Zealand Police. The penalty for breaching an alcohol ban is a $250 infringement under the Local Government (Alcohol Ban Breaches) Regulations 2013.

Review of local alcohol bans

27. To ensure local board decision making on the existing alcohol bans is consistent with the new bylaw, local boards will be required to review all bans once the bylaw is adopted. It is a statutory requirement these all be reviewed by 31 October 2015 otherwise the bans will lapse.

28. Staff will support the local board review. The proposed alcohol ban review process is outlined in the table below:

Table 2. Proposed local board review process

Date	Milestone
September 2014	Local boards establish local alcohol ban review panels to review existing local alcohol bans
End October 2014	Final Alcohol Control Bylaw adopted by governing body
November 2014 – end February 2015	Staff to present information on local alcohol bans to each local alcohol ban review panel and assist the panels in making recommendations on existing local alcohol bans
March 2015	Recommendations of the local alcohol review panels presented to local boards
April/May 2015	Public consultation on alcohol controls (if required by local boards)
June 2015	Alcohol bans adopted by local boards
October 2015	Legacy alcohol bans lapse.

Consideration

Local board views and implications

29. The review of the legacy bylaws was discussed with local boards in the context of the significant other changes arising from new alcohol-related legislation. In relation to alcohol bans, local boards sought clear decision-making criteria, some form of regional consistency in times while providing for local variation where necessary, provision for temporary changes, and local board delegations.

Māori impact statement

30. Throughout the initial engagement phases of the review project, staff worked with the Community Policy and Planning team, Te Waka Angamua, policy advisors at the Independent Maori Statutory Board (IMSB) and Hapai Te Hauora Tapui to deliver a program for engaging with Māori on alcohol issues.

31. As part of this, staff ran a workshop with rangatahi (youth), organised a rangatahi engagement session as part of the Atamira event and held a hui with mana whenua and mataa waka to discuss both the Local Alcohol Policy Project and the Alcohol Control Bylaw Project.

32. There is broad support from the police iwi liaison officers, mana whenua and mataa waka in relation to protecting children and young people from the harms associated with alcohol consumption in public places.

Implementation

33. If adopted as proposed local boards will be required to review all current alcohol bans after the bylaw is adopted by 31 October 2015. This ensures that decisions on alcohol bans meet the proposed new requirement in the bylaw and the enabling legislation.

34. The Policies and Bylaws Unit will assist local boards with this process. Polices and Bylaws staff have been collating evidence from legacy council files, the Police and community safety audits and are working closing with Integrated Bylaw Review Implementation team to ensure practicality and ease in the implementation of the Auckland-wide bylaw. As part of this process, the appointment of local board alcohol ban review panels is sought.

Attachments

No.	Title	Page
a View	Statement of Proposal - Review of Alcohol Control Bylaws	13
b View	Proposed Alcohol Control Bylaw	29

Signatories

Author

Kylie Hill - Policy Analyst

Authorisers

Helgard Wagener - Team leader, Policies and Bylaws

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

03 September 2014

Local board feedback on the psychoactive substances draft Local Approved Products Policy

File No.: CP2014/18879

Purpose

1. To provide feedback to Auckland Council’s Regional Strategy and Policy Committee on the proposed content of the draft Local Approved Product Policy.

Executive summary

2. Auckland Council is developing a Local Approved Product Policy (LAPP) which will set rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

3. On 3 July 2014, after considering feedback from local boards and external stakeholders as well as relevant research, the Regional Strategy and Policy Committee adopted a preferred option that is evidence based and principle based. The preferred option would prevent licences being granted in areas of high deprivation, in neighbourhood centres, near high schools and near addiction and mental health treatment centres. It would also limit how close to an existing shop a new shop could open. This option would reduce the availability of these substances in areas where their presence is likely to have the greatest potential for harm. The prevention of harm is achieved while maintaining the intent of the government to allow a regulated sale of these substances.

4. The Regional Strategy and Policy Committee is now seeking local board feedback on the specified areas. The Albert-Eden Local Board discussed the draft policy at a workshop on 20 August 2014. The recommendations below reflect the consensus reached during the discussion.

Recommendation/s

That the Albert-Eden Local Board:

a) supports the proposed draft Local Approved Product Policy that will prevent licences being granted in areas of high deprivation, in neighbourhood centres, near schools and near addiction and mental health treatment centres and limit how close to an existing shop a new shop could open.

b) recommends that the buffer around a high school (defined as a school with students year 7 or above) be increased from 300 metres to 1 kilometer.

c) stress the importance of capturing the addresses of all mental health or addiction treatment centres for the policy to be effective in limiting harm to vulnerable populations.

d) notes that the local board will have a further opportunity to provide feedback on the policy during the special consultative procedure scheduled to begin in November 2014.

Comments

The proposed LAPP

5. Auckland Council is developing a Local Approved Product Policy (LAPP) which will set rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

6. On 3 July 2014, after considering feedback from local boards and external stakeholders as well as relevant research, the Regional Strategy and Policy Committee adopted a preferred option that is evidence based and principle based. The preferred option would prevent licences being granted in areas of high deprivation, near high schools and near addiction and mental health treatment centres. It would also limit how close to an existing shop a new shop could open. This option would reduce the availability of these substances in areas where their presence is likely to have the greatest potential for harm. The prevention of harm is achieved while maintaining the intent of the government to allow a regulated sale of these substances.

7. The LAPP is fully explained in the July 2014 report to the committee (Attachment A). The table below summarises the key points form the proposed LAPP.

Objectives	· to minimise the harm resulting from the use of legal psychoactive substances, with a focus on the following harm reducing outcomes: a) reducing access to approved substances for vulnerable people. b) reducing the impact of antisocial behavior resulting from approve substance use on the public. c) reducing the impact on the economic performance of local business from antisocial behavior resulting from the use of approved substances. · be practical to implement and cost effective
Trade offs	· balance between respecting the freedom for people to buy and sell legal products against the harm these products can cause · balance between very low density of outlets and/or large areas with no access to products and risk of creating an illegal trade in the products with consequent supporting of criminal enterprise – and high density of retail outlets and the risk of price competition creating cheap products that lend themselves to being used in high quantity by vulnerable populations
Approach	use the best evidence base possible to minimise harm while not being overly restrictive
Preferred option	option 3 - limit retail outlets to specified areas
Specified areas	prevent the sale of approved psychoactive substances in the following: · high deprivation, as defined by the Ministry of Health’s Deprivation Index score of 8, 9 or 10 indicating the bottom 30% according to deprivation · neighbourhood centers, as defined by the unitary plan · within 300m of a high school · within 100m of a primary school · within 300m of the mental health or addiction treatment center · within 500m of an existing retail licence.

Local board feedback

8. The Regional Strategy and Policy Committee is now seeking local board feedback on the specified areas. The Albert-Eden Local Board discussed the specified areas in the draft policy at a workshop on 20 August 2014. The comments below reflect the consensus reached during the discussion.

9. There was general agreement about restricting the sale of products in specific areas, namely areas of high deprivations, neighbourhood centres (as defined in the Unitary Plan), schools, treatment centres and about restricting how close a shop can be to another shop.

Schools

10. There was general understanding of the rationale for, and agreement with, restricting the sale of products within 100 metres of a primary school (defined as a school with students under year 7).

11. While there was universal agreement with restricting the sale of products in proximity to a high school (defined as a school with students year 7 and above), the local board felt that a buffer of 300 metres was not sufficient to prevent ‘easy access’ to psychoactive substances. In order to make the policy more effective and keeping in mind the need to balance retail shops density, the local board was of the strong view that the buffer should be at a very minimum 500 metres from a high school. The local board’s preference was for the buffer to be extended to one kilometre from a high school. The rationale is that high school students are the most vulnerable in practice and are highly mobile as they tend to walk long distances after school.

12. In the light of likely exposure, the importance of educating and communicating to high schools students on the danger of psychoactive substances use was also discussed.

Treatment centres

13. There was general agreement about restricting the sale of products in proximity to treatment centres. The local board discussed the importance of capturing information on all treatment centres, whether publicly or privately funded and operated, to ensure the policy meets its objective of “reducing access to approved substances for vulnerable people”.

Consideration

Local board views and implications

14. This report reflects the local board’s views as expressed at the workshop held on 20 August 2014.

Māori impact statement

15. Māori are over represented amongst the groups of vulnerable people likely to be affected by using approved psychoactive substances. This over representation has two effects. Firstly getting the right option for the LAPP to maximize harm reduction will be more effective for Māori. Secondly, any solutions need to be designed in close collaboration with Māori to ensure they are workable and support wider initiatives aimed at improving Māori outcomes.

16. A workshop has been undertaken with representatives from Hapai Te Hauora Tapui an agency representing Māori health providers in the Auckland region. Council staff will be working with the Independent Māori Statutory Board and Hapai Te Hauora Tapui to set up hui for iwi feedback. Information from the workshop and hui will be central to the development of the LAPP.

Implementation

Next steps

17. Local board feedback will inform the Regional Strategy and Policy Committee’s decision as to whether to adopt the draft LAPP at its 9 October meeting.

18. If the draft policy is approved, the special consultative procedure will begin in November. The local boards will have a further opportunity to comment on the draft policy during the special consultative procedure.

19. It is anticipated that the final policy will be adopted in March 2015, to coincide with the timing of approval of psychoactive substances under the Psychoactive Substances Amendment Act 2014.

Attachments

No.	Title	Page
a View	Psychoactive substances draft local approved products policy – Report to the Regional Strategy and Policy Committee – 3 July 2014	45

Signatories

Author	Carole Canler, Local Board Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

03 September 2014

Adoption of Heron Park Concept Plan

File No.: CP2014/15131

Purpose

1. The purpose of this report is for the Albert-Eden Local Board to formally adopt the final concept plan for Heron Park.

Executive summary

2. The Heron Park Concept Plan provides a review and update of the Heron Park Development Plan 2001, taking into account the park’s current layout and site characteristics. The plan proposes a number of further improvements to the park.

3. The New Zealand Transport Authority (NZTA) State Highway (SH)16/20 mitigation package includes funds that have been allocated to commence undertaking elements of the plan. It is proposed that the realignment of the path that runs through the centre of the park be delivered as the first stage in the concept plan implementation.

Recommendation/s

That the Albert-Eden Local Board:

a) adopts the Heron Park Concept Plan 2014.

b) approves the delivery of the realigned path as the first project in implementing the concept plan.

c) requests a further report on the estimated costs and staged implementation of the delivery of the concept plan.

Comments

4. Heron Park covers an area of 5.43 hectares and is located in the southern area of Waterview extending from Great North Road to the foreshore of the Motu Manawa Marine Reserve. The southern edge of the park forms the boundary between Albert-Eden and Whau Local Board areas. Access to the park can be gained from Great North Road, Cadman Avenue and Saltaire Street; with the Saltaire Street access sitting in the Whau Local Board area. There is a car parking area off Cadman Avenue.

5. Over the past few years a number of the improvements proposed in the Heron Park Development Plan 2001 have been implemented, including the playground, toilets and areas of revegetation.

6. The revised concept plan retains improvements not yet implemented from the development plan and some further improvements and modifications as a result of consultation with the local board, the Heron Park Advisory Group and iwi. Refer to Attachment A for copy of the concept plan.

7. The proposed improvements include:

a) realigning the path through the centre of the park to move this away from the wet area at the base of the slope and to define the dog off leash area (with the proposal this is pulled further away from the playground),

b) developing the pedestrian connection from Cadman Ave to the car park,

c) addressing drainage and undertake planting around the playground,

d) improving the Great North Road entrance and undertake planting along the road frontage,

e) replacing the wheel stops in the car park and remove the bollards to improve amenity,

f) removing trees below the car park to open up views,

g) providing additional park furniture,

h) further revegetation and vegetation management along the stream edge and foreshore,

i) installing new dog walking signs (dependent on a change in the dog walking bylaw)

j) addressing drainage in the wider park, including earthworks and planting,

k) meadow planting,

l) providing a formed connection to Saltaire St, and

m) installing steps on the bank below the playground.

8. It is proposed the new central path outlined in a) above will be delivered as the first stage in the concept plan implementation utilising funds from the NZTA SH16/20 mitigation package. It is estimated the cost of this will be approximately $57,000 if this is a 1.8m wide gravel path with timber retaining edge. This price includes the cost of removing the existing path.

9. The delivery of this path will commence in this financial year with design and consenting and the physical works will be undertaken in the 2015/2016 financial year.

Consideration

Local board views and implications

10. The Albert-Eden Local Board allocated funding for the review of the earlier Heron Park Development Plan from the NZTA SH16/20 mitigation funds. This included an initial allocation of $60,000 to deliver the new central path. This funding allocation was work-shopped with the board on 13 February 2013 and formally reported to the board on 3 April and 6 March 2013 and then approved by the Strategy and Finance Committee on 1 May 2013.

11. The board has been involved in the development of the concept plan, with input through workshops on 25 September 2013 and 30 July 2014 and regular meetings with the Parks Portfolio Holder. The Whau Local Board has also been consulted on the new concept plan.

12. There is potential for further components of the concept plan to be delivered with the NZTA SH16/20 mitigation funding and a further report will be provided to the board with estimated costs to deliver the improvements outlined above and recommendations around the staged delivery of these.

Maori impact statement

13. Te Kawerau a Maki and Ngati Whatua Orakei have been consulted about the concept plan and provided initial feedback. This included protection of the identified cultural heritage site in the northwest corner of the park, maintenance and enhancement of the park’s ecology, improving the stream health, support for sculptural works and interest in further engagement over heritage trail sites in the park.

14. These two iwi are involved in the Community Liaison and Working Liaison Groups and have been involved in the Board of Inquiry process for the SH16/20 project. Further iwi with a potential interest in the Waterview area include Ngai Tai ki Tamaki, Ngati Tamaoho, Ngati Te Ata Waiohua, Te Akitai Waiohua, Ngati Paoa, Ngati Whanaunga, Ngati Maru and Ngati Tamatera. These iwi will be consulted further on aspects of the concept plan implementation.

Implementation

15. This report proposes the realignment of the central path as the first stage in implementing the concept plan. A further report will be provided to the board to cover the proposed staged implementation of the remainder of the concept plan.

Attachments

No.	Title	Page
a View	Heron Park Concept Plan	53

Signatories

Author

Annette Campion - Project coordinator

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

03 September 2014

Auckland Transport Monthly Update Report – September 2014

File No.: CP2014/19144

Purpose

1. This report provides an update on local transport matters over the last month for the Albert-Eden Local Board.

Executive summary

2. This report contains a general monthly update on transport matters both locally and from across Auckland and a list of issues currently being addressed by Auckland Transport for the Albert-Eden Local Board.

Recommendation/s

That the Albert-Eden Local Board:

a) Receives this report.

b) Requests that Auckland Transport provide a Rough Order of Cost for building a footpath in Cadman Ave to extend the existing footpath on the west side of the road to the boundary of Hendon Park.

c) Notes the Final Cost of $ 30,000 for installing a coloured grit road surface on the approaches to the pedestrian crossing located near 100 Balmoral Road and authorises the use of this amount for Auckland Transport deliver this project.

d) Notes the Rough Order of Cost provided by Auckland Transport of $ 458,700 provided for installing cycle racks and lockers at Mt Eden, Mt Albert, Greenlane and Baldwin Road Stations.

e) Notes the Rough Order of Cost provided by Auckland Transport of $ 35,000 provided for installing pedestrian refuge at approx. 259 Manukau Road and requests that Auckland Transport start detailed design of this project and provide a Final Cost.

f) Notes the Rough Order of Cost provided by Auckland Transport of $ 175,000 provided for installing traffic calming measures on Sainsbury Road.

g) Supports ‘in principle’ the Transport Portfolio Leader’s prioritisation of these Local Board Capital Fund projects as follows:

i. Priority One - Small easy to deliver projects that are considered to have good benefits and can either be delivered complete or broken into smaller projects but will still have good results:

i) Cadman Road Footpath;

ii) Improvements to the crossing at 100 Balmoral Road;

iii) Installation of countdown timers at signalised crossings (pending Auckland Transport’s review of their safety);

iv) Installing a pedestrian refuge near 259 Manukau Road to provide access to the Campbell Crescent Fountain;

v) Construction of cycle racks and lockers (at some or all) of the Local Board Area’s rail stations

ii. Priority Two – Large complex projects that can currently be delivered.

i) Installation of LED lights on main arterial routes and in town centres. It also includes upgrading the light poles in town centres.

ii) Construction of a Local Area Traffic Management scheme in the vicinity of Carrington Road.

iii) Priority Three – Large complex projects that can be advanced if the Priority Two projects cannot be completed:

i) Newnham Lane upgrade;

ii) Sandringham and New North Road Intersection; and

iii) Point Chevalier Local Area Traffic Management scheme.

h) Acknowledges that this prioritisation has been completed and provides general direction for delivery but that all projects will still be subject to approval by the full Albert-Eden Local Board as per Auckland Transport guidelines for use of the Local Board Transport Capital Fund.

Comments

Auckland Transport Work Programme

3. Auckland Transport aims to provide an annual work programme, to all Local Boards, in August each year. Last month it was reported that this document would be available in September or October 2014.

4. Auckland Council’s budget deliberations are taking longer than forecast because Auckland Transport’s work programme is decided after Auckland Council’s budget is confirmed so it will be ready later than predicted.

5. Auckland Transport now plans to deliver its annual work programme in October or November 2014.

Corridor Management Plans

6. Auckland Transport is developing six, Corridor Management Plans (CMPs) in the Albert-Eden Local Board’s area:

· Great North Road from Karangahape Road to Ash Street;

· Manukau Road from Broadway to the Royal Oak roundabout;

· Mt Albert and Carrington Roads;

· Greenlane Road West;

· New North Road from Mt Eden Road to Blockhouse Bay Road; and

· Great South Road from Broadway to Otahuhu (planned to start soon).

7. CMPs are strategic documents designed to provide a 30 year framework for agencies working to maintain and improve transport along broad ‘corridors’ of movement. A CMP is not a detailed plan but outlines the types of planning that may be needed so that agencies can start planning budgets and work programmes in a coordinated way as early as possible.

8. The Albert-Eden Local Board has provided feedback into these plans on the following occasions:

· 12 March 2014 the Albert-Eden Local Board Transport Relationship Manager briefed the Board about the CMPs at a workshop and Members were asked to feed ideas through to the Transport Portfolio Leaders;

· 16 April 2014 the team developing the Great North Road CMP met with the Albert-Eden Local Board and workshopped this plan. The team also took the opportunity to introduce the other proposed CMPs and discuss initial feedback from stakeholders; and

· 14 May 2014 the other CMPs were workshopped with the Albert-Eden Local Boarrd.

· 30 July 2014 the Albert-Eden Local Board was briefed on the progress of the Great South and Manukau Road CMPs.

· 13 August 2014 the Albert-Eden Local Board was briefed on the progress of the Greenlane Road CMP.

9. At this time further briefings are being scheduled but dates have not been confirmed.

Dominion Road Update

10. The project will provide continuous bus lanes along Dominion Road from SH 20 to View Road that will improve bus travel times down this important route. The upgrade will also include upgraded footpaths through the three Dominion Road ‘villages’, safety improvements for pedestrians and improved optimisation of traffic signals.

11. Construction of the Dominion Road Alternative Cycle Route started in early June 2014 and continues as planned.

12. Some minor issues with marking traffic calming measures have been identified and remedied.

13. Between 21 and 25 July 2014 letters were sent to approx. 2500 residents and owners informing them about works planned nearby and that work will start in late-2014.

14. Construction is still planned to start in October 2014.

Albert-Eden Local Board Transport Capital Fund

15. The Albert - Eden Local Board has $664,933 per annum of discretionary funding for transport-related capital projects. It may allocate funding for the whole electoral term (i.e. $1,994,799) at any stage during its term.

16. The uncommitted $ 119,016 from the previous electoral term may also be rolled over on this occasion, giving the Albert - Eden Local Board a total pool of approximately $2,113,815 available in this electoral term to spend on transport projects.

17. This money can be used for projects identified by the Local Board, the principal constraints being that the project:

· Will not compromise transport safety;

· Is transport-related;

· Is in the ‘road corridor’; and

· Does not compromise the efficiency of the road network.

18. So far, in this electoral term, the Albert-Eden Local Board has requested a number of projects that are listed in Attachment A.

19. This month Auckland Transport is able to report back about the following projects:

· A project to extend the existing footpath on the west side of Cadman Road to the boundary of Hendon Park has been identified and a draft resolution requesting a Rough Order of Cost from Auckland Transport has been included above.

· Slowing traffic at the pedestrian crossing outside 100 Balmoral Road has been investigated and the installation of a grit road surface that will slow traffic recommended. A Final Cost of $ 30,000 has been provided and a resolution is required to authorize the release funds for construction. A draft resolution is included above.

· Auckland Transport has provided a Rough Order of Cost of $ 458,700 for providing cycle rack and lockers at Mt Eden, Mt Albert, Greenlane and Baldwin Road Stations. The details are included in Attachment A. This is a large amount of money and while a draft resolution noting the response is included above it is suggested that any decision regarding detailed design is made only after the project has been reviewed by the Transport Portfolio Leaders.

· Auckland Transport has requested more information about two projects. The re-development of Newnham Lane and the re-development of the intersection of Sandringham and New North Roads. Detailed information is included in Attachment A.

· Auckland Transport has provided a Rough Order of Cost of $ 35,000 for installing a pedestrian refuge at approx. 259 Manukau Road and a draft resolution is included requesting that Auckland Transport start detailed design of this project and provide a Final Cost.

· Auckland Transport has provided a Rough Order of Cost of $ 175,000 for installing traffic calming measures on Sainsbury Road.

20. In recent weeks the Transport Portfolio Leaders and Auckland Transport Relationship Manager have been working together to develop a prioritised list of the projects being pursued by the Albert-Eden Local Board.

21. The purpose is to establish a prioritised list of this Board’s Local Board Capital Fund’s projects that is generally agreed by the whole board. This will help optimise delivery of these projects by:

· Providing clear direction to Auckland Transport staff about which projects to concentrate on;

· If a highly ranked project’s budget is reduced, or the project is stopped for some reason, then the next highest priority project can be advanced to take its place in a transparent manner; and

· Any change in the order of priority is transparent and can be noted easily in reports to the full Board.

22. At this time the Albert-Eden Local Board has identified twelve projects and considered another seven. Funding is limited and prioritisation is required. The Transport Portfolio Leaders have conducted an assessment and a report outlining the methodology and the resulting prioritisation was circulated to all members on 11 August 2014. The report was subsequently modified after another period of consideration number of other projects were considered and then circulated again to all members on 20 August 2014. This report is included as Attachment B.

23. The projects were assessed based on the following criteria:

· The project’s current status including it’s likely cost;

· Whether or not the project had any chance of being funded by Auckland Transport in this electoral term;

· Whether the project’s benefits were essentially local or would be enjoyed by the wider community;

· Were there risks associated with the project that might make it less attractive to pursue? and

· The opportunities and benefits of the project.

24. The Transport Portfolio Leaders agreed that some projects were small and easy deliver so should be grouped together as the ‘first cabs of the rank”.

25. The next group of projects were larger, more complicated and higher cost but are still within the approx. budget of $ 2,000,000 available to the AELB and have been ranked in order of their priority.

26. The next group are projects that are large, complex and higher cost. If all the projects listed in the first two categories are delivered; then these projects will not be able to be delivered. But if projects in the first two categories are not delivered projects can be taken from this group and advanced immediately, guaranteeing that the Albert-Eden Local Board transport capital programme keeps advancing.

27. The result of this process is the following plan for ‘dynamic’ programme management:

· Priority One - Small easy to deliver projects that are considered to have good benefits and can either be delivered complete or broken into smaller projects but will still have good results:

i) Cadman Road Footpath;

ii) Improvements to the crossing at 100 Balmoral Road;

iii) Installation of countdown timers at signalised crossings (pending Auckland Transport’s review of their safety);

iv) Installing a pedestrian refuge near 259 Manukau Road to provide access to the Campbell Crescent Fountain;

v) Construction of cycle racks and lockers (at some or all) of the Local Board Area’s rail stations

· Priority Two – Large complex projects that can currently be delivered.

i) Installation of LED lights on main arterial routes and in town centres. It also includes upgrading the light poles in town centres.

ii) Construction of a Local Area Traffic Management (LATM) scheme in the vicinity of Carrington Road.

· Priority Three – Large complex projects that can be advanced if the Priority Two projects cannot be completed:

i) Newnham Lane upgrade;

ii) Sandringham and New North Road Intersection; and

iii) Point Chevalier LATM.

Issues Register

	Description	AT Response
Parking in Epsom in vicinity of Queen Mary Avenue	Concerns have been raised about a lack of retail parking for the cinema and shops on Manukau Road, Queen Mary Avenue and in surrounding areas.	This issue is an on-going matter over which there has been considerable discussion between Auckland Transport and the Albert-Eden Local Board’s Transport representatives. On 21 May 2014 members of the Parking Team met with one of the Albert-Eden Local Board’s Transport representative to discuss the problem ‘on the ground’. On 5 June 2014 Auckland Transport staff again met with the Albert-Eden Transport Portfolio Lead and discussed this matter ‘on the ground’. A simple solution to the problem is not readily apparent but the Auckland Transport Parking Team are working closely with the Board’s Transport Representative to develop a solution.
Owens Road Safety Issues	Residents have raised concerns about the curved section of Owens Road that extends from Epsom Ave to approx. Numbers 113/78. Residents are concerned about speeding drivers ‘spinning out’ on the corners.	A range of steps have been taken too date, including improved signage. The next step is to monitor the area and see if problems persist.
Mountain Road Traffic Issues	Residents have raised concerns about the amount and behaviour of traffic on Mountain Road during school morning and afternoon peaks. Of particular concern was the difficulty for traffic to negotiate the intersections of Mountain Road and: · Glenfell / Almorah Roads; and · Gilgit Road.	Considerable work has been done ‘behind the scenes’ and in the next few months stakeholders will start to become more involved as the Safety Around Schools Team starts wider community engagement. The Transport Portfolio Leaders will continue to monitor the situation and the issue will be reported on in future only if required.
Mount St John Ave	Currently there is a Kea crossing installed in front of Diocesan School for Girls in Margot St. It is requested that this crossing be moved from its current location in Margot St to Mount St John Ave and installed just east of the intersection of Margot and Mount St John Ave. The reasons for this request are: · Margot St is quiet and has slow traffic; · The current crossing is under-utilised because the students normally cross Mount St John Ave east of the intersection of Margot St and Mount St John Ave; and · Moving the crossing to the location in which the students actually cross would seem to be safer than retaining a crossing that is not well utilised.	This issue has been investigated and a detailed report provided. This issue will be removed from this register next month.
Alford Street	It has been reported that there are issues with excessive speed in this street.	This street has a history of complaints that are not substantiated by the Auckland Transport speed measurements in the street. This issue has now been investigated several times in 2010 and each time the issue has failed to be substantiated. Recent investigation concurs with previous the investigations.

Attachments

No.	Title	Page
a View	Summary of Albert-Eden Local Board Transport Capital Fund Projects - 2013-2016 Electoral Term	63
b View	Summary of Albert-Eden Local Board Transport Capital Fund Projects - 2013-2016 Electoral Term - Executive Summary	77

Signatories

Author	Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport
Authoriser	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Albert-Eden Local Board

03 September 2014

Auckland Transport Quarterly Update to Local Boards

File No.: CP2014/18988

Executive summary

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months April – June 2014 and the planned activities anticipated to be undertaken in the three months July – September 2014.

2. Attachments include:

· A – Auckland Transport activities

· A1 – Travelwise Schools activities

· B – Decisions of the Traffic Control Committee

· C – Report against local board advocacy issues

· D – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Albert-Eden Local Board:

a) receives the Auckland Transport Quarterly Update to Local Boards.

Comments

Significant activities during the period under review

Key Agency Initiatives

SMART (South Western Multimodal Airport Rapid Transit) Project

3. Investigation into protecting a rail (rapid transit) corridor from Onehunga to the Auckland airport then connecting back to the main trunk line at Puhinui forming a rail loop.

4. As part of planning for the future public transport network, Auckland Transport has been in discussion with Auckland Airport about making provision for a potential rapid transit corridor in its master plan. Rail has been identified as the best long term public transport option for improving transport in Auckland’s airport and south western area. Auckland Airport has allowed for a rail corridor and station at the terminal as part of its latest master plan. There are no confirmed alignments for rapid transit links outside the airport property yet and further work is required to confirm this and the timing of any construction. The project is currently in the development phase and public consultation will be carried out when there is more certainty on feasible alignments and station locations.

East West Link

5. The primary objective of the project is to provide an improved freight connection between SH20/Onehunga and the Southdown (MetroPort) and adjoining SH1 inland port. It is expected that there will be growth of freight transport via this corridor. Safety, amenity and service upgrades will also be considered. At the moment, AT is investigating what can be provided within the current road reserve; however, some land purchase may be required.

6. The project team has started the process for procurement of a professional services contract for the production of the Detailed Business Case in 2014/2015, subject to approval of funding. The contract will be led by the Transport Agency, as principal. Indicatively, the construction is scheduled to start by 2016/2017 with forecast completion by 2019/2020.

PT Development

City Rail Link

7. The CRL is a 3.5km double track underground electrified rail line running under Auckland City centre from Britomart Station to the Western Line near the existing Mt Eden Station. Britomart would become a through station and provide for 3 intermediate stations in the Aotea, Karangahape Road and Newton areas. Following AT confirmation of the designated route recommended by the Independent Planning Commission, appeals were received from 6 parties and the Project Team is currently working with those appellants to work through matters raised.

Distributed Stabling – Detailed Design

8. The project entails the development of out stabling facilities which support rail services throughout the region. These facilities are located in the South, CBD and West and comprise facilities for overnight stabling of trains and staff facilities. Installation of Transdev staff facilities at The Strand will be completed over the next 4 months.

Electrification Safety Works

9. This project will identify and address safety risks arising from the introduction of overhead electrified traction infrastructure to the Auckland rail network. The scope of work includes implementation of recommendations from a series of risk reviews into public trespass/climbability risk at stations, investigation into possible platform-train interface and trip hazard issues between new EMUs and existing platforms. Fencing additions have been completed. Anti-climb roller barriers are to be installed by the end of July.

Newmarket Crossing

10. Upgrade a level crossing in Newmarket that constrains train movements into/out of Newmarket Station and inhibits planned increases in timetable frequencies. The preferred option has now been selected as the Cowie Street Linkway to Laxon Terrace. Community group meetings commenced late February 2014, with the next meeting scheduled for early August 2014. The design tender has been awarded and concept design is underway.

Upgrade Downtown Ferry Terminals

11. The waiting area on pier 2 is now complete and handed over.

12. The design for the new Pier 4 Pontoon has been completed and scoping and initiation works are under development in coordination with the Harbour Edge Programme.

PT Operations

Highlights for the quarter (April-June 2014)

13. Total patronage achieved a record 72.4 million annual passenger trips to end June 2014, with a +5.6% growth.

14. Rail patronage achieved a record 11.4 million annual passenger trips to end June 2014, with a +13.9% growth.

15. The Northern Express rapid transit Northern Busway bus service achieved a record 2.4 million annual passenger trips to end June 2014, with a +6.5% growth.

16. Other bus services achieved a record 53.4 million annual passenger trips to end June 2014, with a +4.2% growth.

17. Ferry services for the year to end June 2014 carried 5.1 million annual passenger trips, with an annual growth of +3.1%.

18. An Auckland milestone was achieved on Monday 28 April at 05:46 from Onehunga with the first new electric train (EMU) operating a revenue service between Onehunga and Britomart.

19. Green Bay / Titirangi New Bus Network Review and public consultation has been completed and the new service will be implemented in August.

20. Wi-Fi on the PT network is now available at rail and busway stations and some ferry wharves.

21. AT HOP integrated ticketing rollout has been completed across all bus, rail and ferry services.

22. 50 AT HOP retailers are available across Auckland, with 10 Customer Service Centres.

23. The AT HOP Day Pass was implemented on 1st July 2014 and offers travel for $16 across two zones, A and B, or $22 across three zones, A, B and C across rail, bus and inner harbour ferries. The pass can be loaded on to an AT HOP card at AT Customer Service Centres, AT HOP ticket machines, ticket offices and AT HOP retailers. The paper-based Discovery Day Pass is to be withdrawn at the end July.

Future outlook

24. The business case for integrated fares under a 5 concentric ring zonal model, including product and pricing scenarios, is progressing through to final recommendation.

25. The bus Public Transport Operating Model (PTOM) new draft contract has been finalised and will be distributed to incumbent bus operators for feedback in July. The bus PTOM Procurement strategy has been completed and NZTA approval will be sought in August. The target is to tender the new South Auckland bus network in September, with a target go-live for services in the third quarter of 2015.

26. Work continues on developing the new PT journey planner. This will deliver a step-change in the customer experience through improved functionality, putting more power in the hands of the customer.

27. The revenue service progressive launch of new electric trains on to the Eastern Line is anticipated in August.

28. Planning is also underway for the delivery of the trial to equip Transdev Ticket Inspectors with personal CCTV cameras and the ability to issue Trespass Notices to those repeatedly travelling without a valid ticket.

Key Deliverables

29. Focus continues on the eight key strategic priorities on the rolling three-year business growth plan for Auckland public transport of:

· Integrated ticketing and fares

· Procurement and regulatory reform (PTOM – Public Transport Operating Model)

· Rail electrification

· Ferry improvements

· New connected Network

· On-time performance

· First and Final Leg

· Customer experience.

Road Design and Development

Glen Innes to Tamaki Drive Scheme Cycle Way

30. Provision of an off road cycle highway from Glen Innes Rail Station to Tamaki Drive.

31. This project is being delivered jointly with NZTA. Route options have been selected and the process of refining these (considering constructability issues) is underway.

Tamaki Drive Corridor upgrade

32. This project will consider Tamaki Drive from Quay Street through to St Heliers and will be looking at present and future land uses and how they impact on the function of the road, future traffic growth (improving traffic flows) and the provision of improved public transport. Initial assessment of Ngapipi Bridge and benchmarking of modal use is underway.

Quay Street - Seawall Seismic Upgrade

33. This project deals with the proposed upgrade to Quay Street to give effect to the aspirations of the City Centre Master Plan for the severance between sea and city to be minimised and to provide priority to pedestrians and cyclists over other travel modes. Further objectives are to improve the interface between the public transport facilities that are concentrated in the Lower Queen Street area. The project also deals with associated enabling works that include the seismic upgrade of the Quay Street seawall.

34. Two primary solution methodologies have been identified and reviewed. The procurement strategy is being prepared and this will assess Early Contractor Involvement and Design & Construct with a recommendation for a preferred option for AT Board approval.

Waterview Cycle Way connection

35. The Waterview Walking and Cycling project is required as a condition of the decision of the Waterview Connection SH20-16 Motorway Board of Inquiry decision to mitigate adverse social effects resulting from the loss of open space and reserves. The condition requires the provision of the shared path between and including the proposed Alford Street Bridge and the proposed Soljak Place Bridge, a length of approximately 3.4km. The new facility will provide a missing link in the existing Auckland Regional Cycle Network. AT is required to prepare a design sufficient to submit as part of the Notice of Requirement and Resource Consent documentation and obtain the necessary land owner and statutory approvals for the shared path. The land purchase process will be managed by AT. The preferred route option has been identified, although some negotiations are still underway with some landowners. Public consultation is planned for 23 and 24 July.

Community Transport

School Transport Programme and Road Safety Education

36. The number of schools signed onto the Travelwise Programme has now reached 401.

37. The Mayoral Travelwise celebration and the Walking School Bus Megastar event were undertaken in June to congratulate the schools and volunteers for their hard work and results achieved.

38. Key activities that were undertaken with the schools included Road Safety Week activities, Safety at the School Gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

39. Walking School Buses now number 387 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

40. Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

41. The following regional road safety education campaigns are being delivered over the coming six months:

· Local speed campaign – focused at all road users

· Sober Driver campaign – focused at Sports Clubs and bars

· Cycle safety- winter campaign focused on be bright be seen

· Back to school speed campaign - focused on targeting drivers speed around schools

Travel Planning and Cycle and Walking

42. Commute travel planning packages and personal journey plans are being delivered across the region targeting business, communities, business associations and tertiary institutions.

43. The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City route.

Road Corridor Access

Corridor Access Request Applications

44. 1,207 CAR applications were approved in June, with 82% processed within 5 working days and 94% processed within 15 working days of lodgement.

45. In the last 3 months to the end of June 2014 there have been 3,801 CAR applications approved to carry out work on the road network.

Ultra-Fast Broadband Rollout

46. The Year 3 (2013/2014) build has now been completed and the cabinets passed to Crown Fibre Holdings. There is still some outstanding reinstatement work associated with the Year 3 build which will be completed over the next few months.

47. The Year 4 (2014/1205) build has commenced with CAR applications approved for 64 of the Year 4 cabinet areas with 28 of these already under construction.

48. The Year 4 build comprises 451 cabinet areas of which at least 25% will have some overhead deployment utilising existing power poles.

Watercare Hunua 4 Bulk Watermain

49. Watercare currently has three crews working at Tidal Road, Pah Road and Mountain Road in Mangere Bridge. A fourth crew will be commencing work shortly in Victoria Street in Onehunga between Neilson Street and Church Street.

50. The work on Tidal Road will be finishing shortly and will then progress into Massey Road where it will proceed westwards until it reaches George Bolt Memorial Drive. The work on Massey Road will require road closures and will be restricted to mid-block with full reinstatement required before a move to the next block. There has been extensive consultation with PT, the Heavy Haulage Association and other key stakeholders to lessen the impact of these closures.

Overweight Permits

51. 179 overweight permit applications were approved in June 2014. Of these, 168 (94%) were processed within the target timeframes of 3 days for single trip, multi travel and continuous renewal permits and 5 working days for continuous and area permits.

52. In the last 3 months to the end of June there have been 532 overweight permit applications approved for travel on the AT road network.

Road Corridor Maintenance

North

53. The remaining pavement renewal projects on Okura River Road and Ngarahana Road have been completed.

54. The first section of the seal extension project on Matakana Valley Road has been completed.

55. The remediation work on the Victoria Road retaining wall is now complete.

56. Bridge renewal work has been completed on Hiki Culvert, Remiger Bridge, Rangitopuni Bridge and Rosemount Bridge.

57. The three new road maintenance contracts for the northern area commenced on 1 July 2014. The respective contractors are Downer New Zealand (Rural North), Fulton Hogan Limited (Urban East) and Transfield Services Limited (Urban West).

Central

58. The clean-up work on Great Barrier Island following the storm on 10 June 2014 will continue through the winter months as further loose material is washed down onto roads. At this stage it is estimated that the total cost of the remedial work will be in excess of $6 million.

59. The pavement renewal projects on Carlton Gore Road, Aranui Road and Elstree Avenue were completed in June.

60. 35.7 km of AC resurfacing and 33.3 km of chipsealing were completed this year.

West

61. 15.1 km of AC resurfacing and 38.6 km of chipsealing were completed this year. Projects were added to the programme in the last quarter.

62. 6.0 km of pavement renewals were completed with projects completed on Great North Road, Portage Road, Margan Avenue, Kinross Street, Birdwood Road, Henderson Valley Road, Nikau Street, View Road, Kervil Avenue, Rimu Street (2), West Coast Road and at the Great North Road/Titirangi Road intersection.

63. Retaining walls have been constructed at a number of sites including Titirangi Road, Titirangi Beach Road (3), Candia Road, Laingholm Drive, Crows Road, Sunnyvale Road, South Titirangi Road and Bethells Road.

64. Physical work has commenced on the major slip repair at 597 South Titirangi Road. It is expected that work will be finished by early September.

65. 17.6 km of footpaths were either resurfaced or replaced this financial year.

South

66. The remaining pavement renewal project on Waiuku Road has been completed.

67. The investigation and design for the pavement renewal projects in the 2014/15 programme are underway so as to enable an early start to construction in the upcoming summer months.

68. There has been 24.7 km of AC resurfacing and 170.1 km of chipsealing completed this year. The AC resurfacing programme was increased in length from 21.5 km to 24.7 km in the last quarter.

69. 36.8 km of footpaths were either resurfaced or replaced this year.

70. 17.7 km of pavement renewals were completed this year with projects completed on Te Irirangi Drive (2 sections), Great South Road (5 sections), Ti Rakau Drive (2 sections), Prince Regent Drive, Cook Street (Howick), Princes Street (Otahuhu), Massey Road, Carruth Rd (Papatoetoe), Great South Road (4 sections), Mahia Road, Roscommon Road, Hill Road, Sheehan Avenue, Hunua Road (2 sections), Whitford-Maraetai Road, Takinini-Clevedon Road, Ponga Road, Ararimu Road, Pukeoware Road, Costello Road, Edinburgh Street/Massey Avenue roundabout (Pukekohe), King Street/West Street roundabout (Pukekohe), East Street (Pukekohe), Queen Street (Pukekohe), Sommerville Road, Rogers Road, Ostrich Farm Road, Stan Wright Road and Waiuku Road.

Streetlights

71. New street lights are being installed in conjunction with the undergrounding of overhead power lines at the Mt Smart Road/Mays Road intersection and on Bassett Road in Remuera.

72. There has been 4,237 luminaires and 696 street light poles replaced this year.

Road Corridor Operations

Route Optimisation: Investigation and analysis

73. The planned route optimisation for 2013/2014 has been completed including the Central City routes.

74. Changes to the operation of the Traffic Signals have been made to improve performance on the following routes:

Quay St	Lower Hobson St	Solent St
Customs St	Lower Hobson St	The Strand
The Strand	Quay St	Alten Rd
Wellesley St	Hobson	Grafton Rd
Albert St	Quay St	Wellesley
Queen St	Quay St	Newton Rd
Wellington/Union	Karangahape Rd	Franklin Rd
Mayoral Dr/Cook St	Wellesley St W	Wellseley St E
Nelson St	SH1	Fanshawe St
Hobson St	Quay St	SH1
Karangahape Rd	Ponsonby Rd	Grafton Rd
Symonds St	Mt Eden	Customs
Grafton Road	Khyber Pass	Symonds St
Victoria St	Hobson St	Stanley St
Fanshawe St	Hobson St	Beaumont St
Higbrook Dr	SH1	Te Irirangi Dr
Jervois Rd	Wharf St	Beaumont St
Ponsonby Rd	Khyber Pass	College Hill Rd
Rosebank Rd	Great North Rd	Patiki Rd
Neilson St	SH20	Church St

75. The effect of these changes is being monitored and there has already been positive feedback. Reports are being completed to summarise the work, analysis and results.

76. Physical Works Programme (other routes across the region:

· 24 projects are at the scheme design stage

· 4 projects are at the detailed design stage

· 8 construction projects are in progress.

Network Safety & Operations Improvement Programme

Safety Around Schools Programme (part of the region wide School Travel Planning process)

77. The 2013/2014 Safety engineering programme of $8,482,695 delivered 86 projects across 25 schools including:

· 15 projects completed in the Central area

· 50 projects completed in the South area

· 5 projects completed in the North area

· 16 projects completed in the West area

· 2014/15 Safety engineering programme developed for 20 schools.

Minor Safety Improvements Programme

78. 98% of the 2013/2014 Minor Safety Improvements Programme has been completed with 2% still in construction or procurement.

Regional Safety Programme

79. 75% of the 2013/2014 Regional Safety Programme is completed with 25% of projects still in construction for completion in 2014/2015.

Urban Kiwi RAP and Red Light Camera Programmes

Urban Risk Mapping

80. The Urban KiwiRAP star-rating contract awarded in late June. The contractor is anticipating start up in August pending work visa approval. A procurement plan is being prepared to engage a Project Manager.

Red Light Cameras

81. Roll out of five additional Auckland RLC sites is planned. Site selection review by key stakeholders is taking place in July with procurement processes underway for installation of sites using existing technology. No further sites are being considered until finalisation of new technology by NZ Police later this year.

Parking and Enforcement

Fanshawe Street Bus Lane

82. Enforcement of the new bus lane on Fanshawe Street was implemented. The warnings period was extended to four weeks due to the high volumes of traffic. A week’s stand-down followed before live enforcement commenced. To date there has been very good compliance, with 130 infringements being issued since live launch on 4 June. This represents an average of just 14 enforcements per day across all enforcement zones on Fanshawe Street. This can be compared to Onewa Rd which has been live for several years and where there are 20 enforcements per day on average.

Kingsland Paid Parking Zone

83. Consultation was carried out in December 2013 on changes to the parking in the Kingsland town centre. The purpose of the changes was to improve the parking availability and give customers flexibility on their length of stay. Currently there are mostly 60 minute time restrictions in Kingsland and parking is near capacity during the middle of the day, evenings and weekends. The project proposes using pay and display parking with no time limits, a 10 minute grace period and demand responsive pricing. Prices will be set to achieve a target occupancy range of 70-90% at peak times. There was over 50% support for the proposal and the Kingsland Business Association supports the proposal. The parking changes will go live on 14 July and there will be advisory signs in Kingsland for two weeks prior.

Newmarket Paid Parking Zone

84. Consultation was carried out in December 2013 on changes to the parking in the Newmarket. The purpose of the changes was to improve the parking availability and give customers flexibility on their length of stay. Currently there is a wide range of parking restrictions in Newmarket which create confusion for customers. Parking is near capacity on certain streets which creates increased levels of congestion as cars circle to find parking. The project proposes using pay and display parking with no time limits, a 10 minute grace period and demand responsive pricing. Prices will be set to achieve a target occupancy range of 70-90% at peak times. Most streets in Newmarket already have pay and display; however, some streets will be converted from time restrictions to pay and display. There was over 50% support for the proposal and the Newmarket Business Association supports the proposal. The parking changes will go live in early August.

Auckland Parking Discussion Document

85. The parking discussion document was released in May 2014. The document provides commentary on key parking challenges and invites the public to send feedback and ideas on how we manage parking into the future. We’ve made suggestions on how AT might approach various parking challenges and asked the public what they think on themes such as removal of parking on arterial roads, management of parking within the city centre and other town centres, and extension of park and rides. The document has attracted a lot of media attention and over 350 submissions have been received so far. Consultation closes on 31 July 2014.

Consideration

Local board views and implications

86. N/A

Māori impact statement

87. N/A

Implementation

88. N/A

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the fourth quarter (2013/14) ending 30 June 2014 and forward works programme for the first quarter (2014/15) ending 30 September 2014	99
b View	Travelwise Schools activities broken down by Local Board	117
c View	Traffic Control Committee Decisions	119
d View	Local Board Advocacy Report	121
e View	Local Board Transport Capital Fund Report	123

Signatories

Authors	Various Auckland Transport authors
Authoriser	Jonathan Anyon, Elected Member Relationship Team Manager

Albert-Eden Local Board

03 September 2014

Annual Report 2013/14

File No.: CP2014/17823

Purpose

1. This report compares the actual activities and actual performance with the intended activities and the intended level of service as set out in the Albert-Eden Local Board Agreement for 2013/14. The information is prepared as part of the Albert-Eden Local Board’s accountability to the community for the decisions made throughout the year.

Executive summary

2. The Local Board is required to monitor and report on the implementation of the Local Board Agreement for 2013/14. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service and for these comments to be included in the Auckland Council Annual Report.

3. The attached report is proposed for approval from the Albert-Eden Local Board.

4. The Auckland Council Annual Report will be audited and then reported to the Governing Body for adoption on 25 September 2014.

Recommendation/s

That the Albert-Eden Local Board:

a) Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2013/14

b) Approves:

I. The message from the Chairperson, which provides the Local Board’s comments on local board matters in the 2014 annual report

II. The list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2013/14

c) Gives authority to the Chair and Deputy Chair to make typographical changes before submitting for final publication

Discussion

5. The Local Board is required to monitor and report on the implementation of its local board agreement for 2013/14. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23 Monitoring and reporting

(1) Each Local Board must monitor the implementation of the local board agreement for its local board area.

(2) Each annual report of the Auckland Council must include, in respect of local activities for each local board area, an audited statement that –

i) Compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii) Specifies whether any intended changes to the level of service have been achieved; and

iii) Gives reasons for any significant variation between the level of service achieved and the intended level of service.

6. Each local board must comment on the matters included in the annual report under subsection (2) in respect of its local board area and the Council must include those comments in the annual report.

7. This report focusses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion into the Annual Report 2013/14. The draft report contains the following sections:

· message from the Chair

· key achievements

· financial results

· performance measures.

8. Local board comments on local board matters in the annual report will be included in the annual report as part of the message from the Chair.

9. The next steps for the Annual Report are:

· Audit during August 2014

· Report to the Finance and Performance Committee in September

· Report to the Governing Body for adoption on 18^th September

· Full New Zealand Stock Exchange disclosure on 26^th September

· Publication on 24^th October

· Copies of the annual Report will be provided to the local board office.

Consideration

Local board views and implications

10. Local Board comments of local board matters are included in the annual report as part of the message from the Chair.

Maori impact statement

11. The annual report provides information on how the Auckland Council has progressed its agreed priorities in the annual plan over a 12 month period. This includes engagement with Maori, as well as projects that benefit various population groups, including Maori.

Attachments

No.	Title	Page
a View	The 2014 Annual Report will be circulated under seperate cover.	131

Signatories

Author

Christine Watson - Manager Financial Advisory Services - Local Boards

Authorisers

Kevin Ramsay - Manager Finance, Auckland CFO

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

03 September 2014

Albert-Eden Local Event Funding 2014/2015

File No.: CP2014/19252

Purpose

1. To propose a schedule of events to be funded through the local event funds for 2014/2015 for the Albert-Eden Local Board.

Executive summary

2. The Albert Eden Local Board allocated the following budget lines through the CDAC work programme, adopted on 2 July 2014 (AE/2014/52).

Budget line	Amount
Local Events Support Fund	$65,395
Local Events Contestable Fund	$20,202
ANZAC Events	$6,353
Christmas Events	$19,631
Citizenship Ceremonies	$33,157
Local Civic Functions	$12,396

3. The proposed programme promotes the Board’s priorities of strong, safe and sustainable communities. Discussions with the Board have identified a number of events which will contribute to achieving this priority.

4. This report seeks a decision from the Board on which events will receive funding from the events budgets.

5. Discussion with the Albert Eden event portfolio holders has guided the suggested programme of activities which reflect a range of events across the Albert Eden Local Board.

Recommendation/s

That the Albert-Eden Local Board:

a) agrees the following allocation for the 2014/2015 Local Event Support Fund:

Event Name	Delivery or Grant	Amount
Albert-Eden Schools Cultural Festival	Delivered Event	$12,000
Kids in Parks programme	Delivered Event	$15,000
Kingsland Karnival 2014	Grant	$3,000
Movies in Parks	Regionally Delivered Event	$6,500
Neighbours Day	Grant	$3,000
Night Time Stories- Bellevue Reserve	Delivered Event	$12,000
Sandringham Spring Festival 2015	Grant	$4,000
Youth with Disabilities Disco	Delivered Event (with Puketapapa Local Board)	$4,000
TOTALSUGGESTED SPEND		$59,500
TOTAL BUDGET		$65,395
REMAINING		$5,895

b) agree the following allocation for the 2014/2015 ANZAC Events:

Event Name	Delivery or Grant	Amount
ANZAC Mt. Albert	Delivered Event	$4,901.38
ANZAC Mt. Eden	Grant	$1,500
ANZAC Pt. Chevalier	Grant	$1,500
TOTAL SUGGESTED SPEND		$7,901
TOTAL BUDGET		$6,353
REMAINING		($1,548)

c) agree the following allocation for the 2014/2015 Local Civic Functions:

Event Name	Delivery or Grant	Amount
AELB Corridor Gallery openings	Delivered Event	$1,080
Community Grants Recipient Event	Delivered Event	$1,500
Balmoral Heights Reserve Butterfly Day	Delivered Event	$1,000
Book Launch - Ngati Whatua Sharing Our Stories	Delivered Event	$1,000
Mt. Albert Historical Society Book Launch	Delivered Event	$1,000
WW1 Commemorations 2014/15	Delivered Event	$5,000
TOTAL SUGGESTED SPEND		$10,580
TOTAL BUDGET		$12,396
REMAINING		$1,816

d) note an underspend of $5,895 in the local event support fund, an underspend of $1,816 in the local civic functions fund and an overspend of $1,548 in the ANZAC event fund.

Comments

6. Following the confirmation of budgets via the CDAC work programme, adopted on 2 July 2014 (AE/2014/1) the proposed programme of events for each budget line was workshopped with the wider board 13 August 2014.

7. Attachment A contains the proposed programme for the local event support fund, local events contestable fund, ANZAC events, Christmas events, citizenship ceremonies and local civic functions fund including anticipated costs. Across the six budget lines totalling $150,971.38 from a budget of $157,134 for the 2014 – 2015 financial year.

8. The following events were identified as activities that reflect the aspirations of board through strong, safe and sustainable communities and are proposed to be funded via the local event support fund;

a) Albert-Eden Schools Cultural Festival – delivered on behalf of the Albert Eden local board. The event is a One day cultural performance event involving schools from across the local board area. Rocket Park end of November 2014. The schools cultural festival celebrates the cultural diversity of the Albert Eden local board area and encourages child participation by delivering an event that is free from the community.

b) Kids in Parks Programme – delivered on behalf of the Albert Eden local board. The event is a series of events for kids in parks across the local board area that runs from February-April 2015. The event aims to activate local parks and provide free family friendly activity’s

c) Kingsland Karnival 2014 – A Grant to Crave Café to run an event as part of the Kingsland Karnival. Kingsland village, taking place March 2015. This grant aims to activate businesses through events.

d) Friends of Maungawhau-Love Your Mountain Day 2014 - Grant to Friends of Maungawhau for the running of the Love Your Mountain Day. Maungawhau, December 2015. The grant for this event was paid from the 2013/2014 budget and no additional funds are required for the 2015 event from this budget. Additional funds will need to be allocated from the 2015/2016 budget for the 2015 event.

e) Movies in Parks – This event is delivered by the Auckland Council Events Team and is part of the region wide programme of Movies in Parks. Tentative date of 20th March 2015, at Tahaki Reserve. This event aims to activate parks and provide quality free events to the Albert Eden Local Board community.

f) Neighbours Day – This event is a series of grants paid to community’s who apply for a maximum of $200 each to run small neighbourhood events in March 2015. This event encourages neighbourhoods to connect through participation in Neighbours Day 2015.

g) Night Time Stories- Bellevue Reserve – Delivered on behalf of the Albert Eden Local Board, this event has previously been allocated funding and is to be held in Bellevue Reserve 29 and 30 August 2014. This event aims to active parks, celebrate heritage and attract communities to business areas.

h) Sandringham Spring Festival 2015 – A grant to the Sandringham Business Association to run the Sandringham Spring Festival 2015. This grant aims to activate businesses through events.

i) Youth with Disabilities Disco – Delivered in partnership with the Puketapapa Local Board the annual event for youth with disabilities enable connections for you with disabilities through events.

9. The local event contestable fund has completed one round of funding, and on 17 July 2014 allocated a total of $13,005 leaving $7,197 available (AEG/2014/20). The balance is intended to be distirubted through the second round of contestable events funding openng 1 September closting 31 October 2014.

10. The following annual events are proposed to be funded through the ANZAC event fund to for both ANZAC day and to commemorate the centenary of WW1:

a) Mt Albert ANZAC Day – delivered by the Auckland Council Civic Delivery Team.

b) Mt Eden ANZAC Day – Granted for delivery of this event.

c) Pt Chevalier ANZAC Day – Granted for the delivery of this event.

11. The Potters Park Carols event is currently in planning phase with the board and the Auckland Council Event Delivery Team. This year the portfolio holders are working with the delivery team to find better ways to engage with the local community with regard to both programming and attendance. Current work with the local board event portfolio holders is ongoing.

12. Citizenship ceremonies remain an ongoing event for the board. The Auckland Council Civic Delivery Team are in consultation with boards with regards to the new proposed model for the delivery of these ceremonies.

13. The following events have been scoped and planned for delivery by the Auckland Council Civic Delivery Team:

a) Albert Eden Local Board Corridor Gallery openings, is an event A series of opening events in the Board office to officially open the exhibitions in the Corridor Space gallery. Taking place during the 2014 - 2015 financial year this event will Celebrate the arts through gallery presentations in the Albert Eden Local Board office.

b. Community Grants Recipient Event will take place between February and May 2015 and is an event to thank and engage with recipients of community grants from the 2013 - 2014 financial year. This event also forms a platform to enable connections between community groups

c. Balmoral Heights Reserve Butterfly Day is planned to take place at Balmoral Heights reserve and aims to enable community involvement in the butterfly project. This project has yet to have a date confirmed but aims to activate parks with specific "destination" qualities within the local board area.

d. Book Launch - Ngati Whatua Sharing Our Stories is an event to officially launch the Ngati Whatua o Orakei book project. This event will celebrate the work of mana whenua in the Albert Eden Local Board area. The date for this is yet to be confirmed within the 2014 – 2015 financial year.

e. Mt. Albert Historical Society Book Launch is an event to officially launch the Mt Albert Historic Society project and will celebrate the work of historical societies in the Albert Eden Local Board area. The date for this is yet to be confirmed within the 2014 – 2015 financial year.

f. WW1 Commemorations for the 2014 – 2015 financial year will be the First of several projects to commemorate WW1 over the 2015 – 2019 period. Taking place between November 2014 and April 2015.

Consideration

Local board views and implications

14. Local boards are responsible for the decision-making and allocation of local board event funding. The Albert Eden Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

15. The decisions sought within this report fall within the local board delegations.

Māori impact statement

16. These funds do not specifically target Maori groups; however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

Implementation

17. The decisions sought do not invoke the Auckland Council Significance Policy.

18. Once the Albert Eden Local Board has resolved the funding allocations, staff will contact all external event delivers to notify them of the outcome, and commence contracting and payment.

19. Following the individual events supported by the local event fund the event organisers are required to submit an accountability report to the CDAC events funding team. This information will be supplied to the event portfolio holder.

Attachments

No.	Title	Page
a View	Albert-Eden Local Board Draft Events work programme 2014-2015	139

Signatories

Author	Blaire Lodge – Advisor, Albert Eden Local Board
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

03 September 2014

2014/2015 Albert Eden Local Board SLIPs Programme Update September 2014

File No.: CP2014/17924

Purpose

1. This report provides a project summary for the Albert Eden Local Board 2014/2015 Small Local Improvement Projects (SLIPs) programme, and recommends projects for approval and commencement.

Executive summary

2. In the 2013/2014 financial year the Albert Eden Local Board had $641,666 SLIPs capital funding (Capex). $149,641.75 capital funding was allocated to projects or 23% of the available budget with the remaining capital funding deferring across into the 2014/2015 financial year to undertake physical works on key projects.

3. In the 2013/2014 financial year the Albert Eden Local Board had $165,109 SLIPs operational funding (Opex) to allocate. This budget was 100% allocated to projects and expended within the 2013/2014 financial year.

4. In the 2014/2015 financial year the Albert Eden Local Board has $89,454 operational budget to allocate to project and $554,754 capital budget to complete deferred projects and for allocation to new projects.

5. Recommendations are being sought in this report that will allocate a total of $19,142 operational funding, and a total of $158,500 capital funding.

6. The proposal recommendations being sought are summarized below:

PROJECT NAME	BUDGET REQUESTED	COMMENTS
1. Mt Albert War Memorial park - stage 2 phase two works	$150,000 Capex	To advance the completion of stage two – including re siting of the ‘Red Tree’ artwork, new pathways, double flying fox on matta tiles, playground improvements, re-contouring, landscaping and planting.
2. Balmoral Heights community butterfly garden : water supply	$7,000 Capex	Water supply for the ongoing maintenance of the newly established butterfly garden, water connection
3. Rocket - minor improvements (Mt Albert War Memorial Park)	$1,500 Capex	To complete the refurbishment of the rocket, an addition of a steering wheel, and bronze plaque to commemorate the reopening in 2014.
4. Windmill Reserve : Restoration Planting and Maintenance Plan	$4,480 Opex	In accordance with the Resource Consent requirements granted for the tree felling at Windmill Reserve.
5. Windmill Reserve : Developed design plan	$4,780 Opex	Covering current assets, reviewing the pathway network, signage and general improvements, consultation Construction drawings for the path to petanque court
6. Gribblehirst Park : Aroha entrance improvements design plan	$4,800 Opex	Agreed on-going improvements : · Simple landscape site analysis- access, thoroughfares, character areas, views, incl for full inventory of all trees, shrubs and landscape plantings · Consideration & design of plant labels, stone table, furniture and lighting improvements
7. Alice Wylie Reserve : Landscaping Plan	$3,182 Opex	Undertaking of a landscape plan that considered access, thoroughfares, character areas, views, opportunities and constraints. Including for tree/plant identification and schedules.
8. Anderson park public consultation – top-up	$1,900 Opex	Unspent 13/14 Opex was returned and reallocated. This Opex is required to now complete the consultation phase in 14/15.

9. A recommendation is being sought for the Albert Eden Local Board to formally adopt the Edenvale Park Improvements Plan (dated August 2014); the preferred design for future improvements post a period of public consultation and engagement. Refer to attachment “Edenvale Park Improvements plan / August 2014”

10. Approvals of the recommendations in this report will allocate $158,500 of the capital budget and $19,142 or 22% of the operational budget.

11. All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion prior to 30th June 2015.

12. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have budget allocated to them with less than six months remaining within the current financial year will be at risk of not being completed by 2014/2015 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2015/2016 financial year for completion.

13. Longer term projects will result in SLIPs capital funding being carried forward to the 2015/2016 financial year and these projects not being delivered within the 2014/2015 financial year.

14. Budgets for projects funded from 2014/2015 SLIPs operational expenditure must be fully expended within the 2014/2015 financial year.

Recommendation/s

That the Albert-Eden Local Board:

a) Receives the Albert Eden 2014/2015 SLIPs programme – September 2014 update.

b) Adopts the final Edenvale Park Improvements Plan (dated August 2014); refer to attachment B, recognising that:

i) The costings for the Improvements Plan are to be reviewed in a Local Board workshop and a prioritised staged delivery approach agreed.

ii) Budget to be allocated to the staged implementation of the Improvements Plan at the October business meeting.

c) Approves the following capital SLIPs projects for 2014/ 2015 year and confirms the Project Spokesperson/s; as outlined in Attachment C of the SLIPs report, September 2014

No	Project description	Capex	Budget value	Local Board Spokesperson/s
1.	Mt Albert War Memorial park - stage 2 phase two works	Capex	$ 150,000.00	TBC
2.	Balmoral Heights community butterfly garden : water supply	Capex	$ 7,000.00	TBC
2.	Rocket - minor improvements (Mt Albert War Memorial Park)	Capex	$ 1,500.00	TBC
	Total		$158,500.00
	(Associated Consequential Opex Total)		$3,170.00	FYI only

d) Approves the following operational SLIPs projects for 2014/ 2015 year and confirms the Project Spokesperson/s; as outlined in Attachment C of the SLIPs report, September 2014

No		Project description	Opex		Budget value	Local Board Spokesperson/s
1.		Windmill Reserve : Restoration Planting and Maintenance Plan	Opex		$ 4,480	TBC
2.		Windmill Reserve : Developed design plan	Opex		$ 4,780	TBC
4.		Gribblehirst Reserve: Aroha entrance improvements plan	Opex		$ 4,800	TBC
5.		Alice Wylie Reserve : Improvements Plan	Opex		$ 3,182	TBC
6.		Anderson park public consultation – top-up	Opex		$1,900	TBC
	Total			$19,142.00

e) Approve the return of the following 2013/2014 Capex allocations not required to the 2014/15 SLIPs capital expenditure budget; as outlined in Attachment C of the SLIPs report, September 2014

No	Project description		Capex/ Opex		Budget value
1.	Gribblehirst Park. Path access to Begbie Place		Capex		$2,300.00
2.	Epsom Library driveway widening and marking.		Capex		$5,000.00
		Total		$7,300.00

f) Notes upon approval of the above recommendations there will be $386,254 SLIPs capital funding remaining for deferred projects and for allocation to new projects in the 2014/2015 financial year.

g) Notes upon approval of the above recommendations there will be $70,312.00 SLIPs operational funding remaining to allocate in the 2014/2015 financial year.

Comments

15. Communities are impacted by SLIPs projects. They provide an opportunity for elected representatives and Auckland Council staff to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs funded projects to be delivered.

16. Funding for the proposed projects within this report will come from the Albert Eden Local Board’s SLIPs budget. After allocating budget to all the projects listed in this report and elsewhere, the Albert Eden Local Board will still have unallocated SLIPs capital and operational funding. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the Board may wish to fund.

17. The ability the SLIPs delivery team to deliver outcomes is dependent on the timing of the decisions made by the Local Board to allocate budgets to projects to allow for a minimum of six to eight months delivering those outcomes.

18. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Proposed 2014/15 Local Improvement Projects (SLIPs)

19. Detailed information regarding projects carried forward from the 2012/2013 and 2013/2014 financial year is shown in the Albert Eden 2012/2013 through to 2014/2015 combined programme attachment.

20. In the 2014/2015 financial year the Albert Eden Local Board has $89,454 operational budget to allocate to project and $554,754 capital budget to complete deferred projects and for allocation to new projects.

21. Recommendations are being sought in this report that will allocate a total of $19,142 operational funding, and a total of $158,500 capital funding.

22. Approval of the recommendations in this report will allocate 30% (percentages rounded) of the available SLIPs capital expenditure and will allocate 22% (percentages rounded) of the available SLIPs operational expenditure.

Capital Expenditure Projects

23. Mt Albert War Memorial park - stage 2 phase two works. To advance the completion of stage two of the upgrade works in the area at the rear of the YMCA, adjacent to the rear car park. Works include a potential re siting of the ‘Red Tree’ artwork, new pathways, double flying fox on matta tiles, playground improvements, re-contouring, landscaping and planting.

24. Balmoral Heights community butterfly garden: water supply. Installation of water supply (water fountain for drinking and a water tap) for the ongoing maintenance of the newly established butterfly garden, water connection by volunteers, Local Board etc.

25. Rocket - minor improvements (Mt Albert War Memorial Park). To complete the refurbishment of the rocket, an addition of a steering wheel and bronze plaque to commemorate the reopening in 2014.

Operational Expenditure Projects

26. Windmill Reserve: Restoration Planting and Maintenance Plan. In accordance with the approved Resource Consent requirements granted for the tree felling at Windmill Reserve, a specialised Planting and Maintenance Plan is to be written and submitted to the Consenting Authority within 1 month of the tree felling works. Tree felling to take place early September 2014 and completed within the month.

27. Windmill Reserve: Developed design plan. A design plan that reviews the incorporates the current courts, buildings, playing fields and the steep ecological area, reviews all access, pathways, signage etc. Detailed design ready for construction would be included for a pathway from the Road Reserve down to the petanque court and across to the tennis courts, incorporating the manhole access points. Costing for build and informal consulting included.

28. Gribblehirst Park: Aroha entrance improvements design plan. Undertake a landscaping plan to address the CPTED and access issues with the connection from petanque and bowls areas to Aroha Street park entrance, formalizing the pedestrian route through forest area. In the Rose Garden area widening of the narrow garden alongside kerb and widening of the concrete footpath leading to lower slopes to make safer pedestrian access with ongoing traffic speed issues. Addressing the ongoing maintenance of the Rose Gardens and identification of the rose varieties.

29. Alice Wylie Reserve: Landscape Plan. Undertaking of a landscape plan that considered access, thoroughfares, character areas, views, opportunities and constraints. This will include the protection status of existing large trees and shrubs and include an inventory of key tree/shrub/plants. Consideration of the replacement of the existing seats/bin and lights in keeping with a heritage style, plant labels, and placement of a stone table in the roundabout lawn. Costing for build and informal consulting included.

30. Anderson park public consultation: top-up. Unspent 13/14 operational expenditure was returned and reallocated, due to the on-going public consultation process progressing into August 2014.This operational expenditure is now required to now complete the consultation phase in 14/15.

Consideration

Local board views and implications

31. This report canvasses the views of the Albert Eden Local Board.

32. The recommendations contained within this report fall within the Local Boards allocated authority.

Maori impact statement

33. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

34. All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion between prior to 30th June 2015.

35. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that had budget allocated to them with less than eight months remaining within the current financial year, are at risk of not being completed by 2013/2014 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2015/2016 financial year for completion.

36. Projects with agreed longer term delivery programmes will result in their SLIPs capital funding being carried forward to the 2015/2016 financial year and these projects not delivered within the 2014/2015 financial year.

37. Budgets for projects funded from 2014/2015 SLIPs operational expenditure must be fully expended within the 2014/2015 financial year.

38. The ability to spend/deliver outcomes is dependent on the timing of the decisions made by the Local Board to allocate budgets to projects to allow the project team a minimum of six to eight months to deliver those outcomes.

Attachments

No.	Title	Page
a View	Albert-Eden SLIPs Funding Programme 2014 - 2015 September update	151
b View	Edenvale Park Improvements plan / August 2014	155
c View	Summary for Albert Eden September report	165

Signatories

Author

Katrina Morgan - Team Leaders SLIPs

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Adam Milina - Acting Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

03 September 2014

Auckland Council Property Limited Local Board Six-Monthly Update
1 January to 30 June 2014

File No.: CP2014/18675

Purpose

1. To give the Albert-Eden Local Board an overview Auckland Council Property Limited’s (ACPL) activities for the six months 1 January to 30 June 2014.

Executive summary

2. ACPL’s vision is to be a ‘centre of excellence’ that provides commercial expertise and value for money to the council in managing its property portfolio, acquisition and disposal activities, and the delivery of projects that implement council development initiatives.

3. This report sets out a summary of ACPL activities for the past six-months that contribute to our seven key outcomes as outlined in our Statement of Intent 2014 to 2017 and noted below. Activity detail is broken down by business unit or work-stream, with a focus on local board specific activities where applicable.

4. ACPL’s seven key outcomes:

· Properties managed for the council and Auckland Transport (AT) are maintained to be fit for purpose and achieve optimum net returns.

· Place-shaping projects involving other sector partners are efficiently planned and managed to help achieve a quality compact Auckland.

· ACPL contributes exemplar housing developments to increase the supply of housing in Auckland, particularly in the more affordable spectrum of the market, working with partners.

· Council business interests are managed to protect long term value and achieve budgeted net income.

· Property acquisitions are undertaken in a commercially robust manner and in accordance with the council and AT agreed requirements and relevant legislation.

· Properties are disposed of for the council in a commercially robust manner once declared surplus.

· The council is provided with a commercial perspective on planning and development initiatives to support effective implementation of those initiatives.

5. Local board specific supporting detail is included in Attachments A, B, and C.

Recommendation/s

That the Albert-Eden Local Board:

a) accepts the Auckland Council Property Limited Local Board six-monthly update 1 January to 30 June 2014.

Comments

Workshops and Meetings

6. A schedule of Albert-Eden Local Board workshops and meetings attended by ACPL representatives from January to June 2014 is included as Attachment A. The list includes property specific meetings and workshops relating to general property management and the ongoing portfolio Rationalisation Process.

Property Portfolio Management

7. ACPL manages all Auckland Council or AT owned non-service properties. These are properties that are not immediately required for service delivery or infrastructure development.

8. The property portfolio continued to grow during the last six-months and now totals 1185 properties, an increase of 90 since our February 2014 update. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties.

9. ACPL’s specialist property knowledge and understanding enables us to optimise revenue streams and identify future opportunities. ACPL’s return on the property portfolio for the quarter ending 30 June 2014 provides the shareholder a net surplus of $1.9 ahead of budget, with an actual surplus of $25.4m against budget of $23.5m. During the quarter the average monthly collectable arrears rate and vacancies rate were respectively 2.1% and 2.4%. Well under the SOI targets of 5% and 3%.

10. A Properties Managed schedule is included as Attachment B of this report. The schedule details:

· Current ACPL managed commercial and residential property within the Albert-Eden Local Board

· Each property’s classification or reason for retention

· The nature of the property, such as a café within a library, or a residential property with a tenancy in place

· The budget under which operating expenditure and lease revenue for the property is reported, e.g. regional or local board.

11. A report indicating portfolio movement in the local board area is attached as Attachment C. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

Portfolio Review and Rationalisation

Overview

12. ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to Auckland Plan outcomes by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

13. January to June 2014 Targets

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$12.3m disposal recommendations	$14.8m	These recommendations include $5.6m of sites that are identified for development projects

14. In setting future disposal targets ACPL is working closely with the council and AT to identify potentially surplus properties.

15. 2014/2015 Targets

UNIT	TARGET	COMMENTS
Portfolio Review	$30m disposal recommendations	These targets will include disposal recommendations and sales for sites that are identified for place-shaping and housing development projects
Development & Disposals	$30 net sales

Process

16. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with; council, CCOs, local board and mana whenua. This is followed by ACPL Board approval, engagement with local ward and the Independent Maori Statutory Board and finally a governing body decision.

Under review

17. Properties currently under review for future use opportunities via the Rationalisation Process in the Albert-Eden area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body. Further details are included in Attachment B.

PROPERTY	DETAILS
Block comprising: 214 – 222 Dominion Road, Mt Eden & 113 & 115 Valley Road, Mt Eden	Released by Auckland Transport (AT) as not required for infrastructure purposes. Approved for sale with controlled development by Governing Body in September 2013. See paragraph 21 under Local Activities for more details.
161 Dominion Road, Mt Eden	Released by AT as not required for infrastructure purposes. Cleared for disposal by Governing Body in April 14. Now on the market.
514 Dominion Road, Mt Eden	Released by AT as not required for infrastructure purposes. Cleared for disposal by Governing Body in April 14. Now on the market.
660 New North Road, St Lukes	Split title property adjacent to railway line and subject to a building encroachment by neighbouring owner. Total 104m2. Cleared for sale by Governing Body in March 2014. Now preparing for sale.
27 Normanby Road, Mt Eden	Recommended for sale in March 13. Decision to sell deferred pending further work on a business case by Solid Waste Business Unit to retain the site to develop for refuse transfer station. Presented again in April 14. Decision again deferred.
2 Wiremu St, Balmoral	Commercial childcare centre who want to remain on as a commercial site and not run as a community group. The Rationalistion Process identified CPP interest. Six months allocated for CPP to finalise their current state assessment of requirements in the area.
4 Amandale Avenue, St Lukes	Transferred from ACPD as non-service in June 2014. ACPL to review future use options via the Rationalisation Process. Internal Expression of Interest phase targeted to commence in September 2014.

Place Shaping and Housing Initiatives

Overview

18. ACPL is contributing commercial input into around 48 council-driven place-shaping and housing initiatives region wide. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $400k to in excess of $100million. ACPL works closely with the local boards on ACPL lead developments to ensure we give effect to the local boards’ place-shaping role.

19. An increasing focus for ACPL is property optimisation. In this we are keen to work with local boards on development opportunities that facilitate upgrades within the service portfolio. For example a community facility upgrade may be funded by incorporating the facility into a mixed-use development that makes better use of the overall site.

20. ACPL is also actively contributing to the Housing Action Plan Group, which is a council initiative focusing on non-regulatory efforts to encourage and increase affordable residential development. We have an SOI target to undertake five housing development projects with an affordable housing component over three years which would encompass CHO involvement. We are currently actively working on 13 such projects.

Local Activities

21. A high level update on place-shaping and housing initiative and proposal activities in the Albert-Eden area is outlined in points below.

22. Dominion Road/Valley Road, Mt Eden – site identified for mixed-use development including parking and a residential component. Following an EOI process and local board engagement in early to mid-2013 the site was presented to council’s Strategy & Finance Committee’s September 2013 meeting and cleared for sale. ACPL is now working with developers to produce the optimum mixed-use development. Feasibility and a developed concept design are targeted for completion towards the end of 2014.

Acquisitions

Overview

23. ACPL continues to support Council and Auckland Transport programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved Council or Auckland Transport budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

24. By the end of the financial year 2013 to 2014 two hundred and seven property purchases were completed for the council and AT to the value of $132.4m. All of the property acquisitions met independent valuation thresholds agreed with AT, the council and Public Works Act 1981 requirements.

Council Acquisitions

25. Over the past six months 14 properties were acquired to meet council open space and storm water requirements and to contribute to City Transformation projects. These included the following acquisitions in or neighbouring the Albert-Eden Local Board area.

PROPERTY	STAKEHOLDER	PURPOSE	LOCAL BOARD
52 Waitangi Road, Onehunga	Parks, Sports & Recreation	Open Space	Maungakiekie-Tamaki
2/48 Michaels Ave, Ellerslie	Community, Policy & Planning	Open Space	Orakei
1/48 Michaels Ave, Ellerslie	Community, Policy & Planning	Open Space	Orakei
80-100 Ascot Road, Remuera	Stormwater	Stormwater	Orakei

Auckland Transport Acquisitions

26. 72 properties were also acquired over the past six-months on behalf of AT. The focus was on acquisitions to support major transport projects such as AMETI (30 acquisitions) Dominion Road (7 acquisitions) Te Atatu Road (9 acquisitions) and City Rail Link (16 acquisitions). Full details of relevant AT projects and associated acquisitions will come to the local board directly from AT.

Business Interests

27. ACPL manages eight business interests region wide on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. There are currently no ACPL managed business interests in the Albert-Eden Local Board area.

Consideration

Local board views and implications

28. This report is for the Albert-Eden Local Board’s information.

Māori impact statement

29. The importance of effective communication and engagement with Maori on the subject of land is understood. ACPL has accordingly developed robust engagement with the 19 listed Tamaki region mana whenua groups for our core business activities.

30. Key engagement activities include: identifying cultural significance concerns regarding disposal properties, flagging commercial interests, development partnering discussions and issues relating to property management such as protection of waahi tapu or joint management relating to Treaty Settlements. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects where appropriate. ACPL will advise the Albert-Eden Local Board as appropriate of any discussions that arise in the local board’s area.

31. ACPL has additionally undertaken to be part of council’s Maori Responsiveness Plan (MRP) pilot programme. The project’s key output is an operational document outlining ACPL’s contribution to council’s strategic and operational commitments to Maori. The Improvement Planning Phase of this project is nearly complete. We anticipate finalising our MRP in September/October 2014.

Implementation

32. There are no implementation issues.

Attachments

No.	Title	Page
a View	Schedule of meetings and workshops	181
b View	Properties managed by ACPL in the local board area	183
c View	Property movement in the local board area	187