Albert-Eden Local Board
OPEN MINUTES
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Minutes of a meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 3 September 2014 at 3.01pm.
Acting Chairperson |
Glenda Fryer |
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Members |
Helga Arlington |
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Lee Corrick |
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Graeme Easte |
Entered the meeting at 3.08pm |
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Rachel Langton |
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Margi Watson |
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Tim Woolfield |
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APOLOGIES
Chairperson |
Peter Haynes |
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Governing Body Members |
Cathy Casey |
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Christine Fletcher |
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Albert-Eden Local Board 03 September 2014 |
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1 Welcome
2 Apologies
Resolution number AE/2014/26 MOVED by Member H Arlington, seconded by Member MJ Watson: That the Albert-Eden Local Board: a) accepts the apologies from Chairperson Haynes for absence and Member Easte for lateness and notes the apologies from Governing Body Members Casey and Fletcher for absence. |
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number AE/2014/27 MOVED by Member MJ Watson, seconded by Member LA Corrick: That the Albert-Eden Local Board: a) confirms the minutes of its ordinary meeting, held on Wednesday, 6 August 2014, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
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Documents were tabled in support of this item. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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James Summers, Volleyball Development Manager, Auckland Central Volleyball Club, was in attendance to provide the Board an update on the club’s recent activities. |
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Resolution number AE/2014/28 MOVED by Deputy Chairperson GJ Fryer, seconded by Member TH Woolfield: That the Albert-Eden Local Board: a) thanks James Summers, Volleyball Development Manager, Auckland Central Volleyball Club, for his Public Forum presentation. |
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a Auckland Central Volleyball Club Pathways For Members |
Secretarial Note: Member Easte entered the meeting at 3.08pm.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
Secretarial Note: Item 13 was heard at this point.
12 |
Review of Alcohol Control Bylaws - Proposed bylaw for local board feedback |
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Paul Wilson, Team Leader Policies and Bylaws, was in attendance to speak to this report. |
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Resolution number AE/2014/29 MOVED by Deputy Chairperson GJ Fryer, seconded by Member RAJ Langton: That the Albert-Eden Local Board: a) requests officers to hold a workshop with the Board before 30 September 2014, to inform the Board’s submission on the proposed Auckland Council Alcohol Control Bylaw. b) delegates to Board Chairperson Haynes and Deputy Chairperson Fryer the power to provide the Board’s formal feedback by 30 September 2014 on the proposed Auckland Council Alcohol Control Bylaw to the hearing panel, including whether the Board wishes to meet with the hearing panel. c) appoints the Board Chairperson Haynes (as the panel Chair), Deputy Chairperson Fryer and Member Corrick to the Albert-Eden Local Board Alcohol Ban Review Panel to make recommendations on the review of the alcohol bans in the local board area. d) delegates to Board Chairperson Haynes the power to make a replacement appointment to the Albert-Eden Local Board Alcohol Ban Review Panel in the event that any member appointed under resolution c) is unavailable. e) thanks Paul Wilson, Team Leader Policies and Bylaws, for his attendance. |
13 |
Local board feedback on the psychoactive substances draft Local Approved Products Policy |
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Callum Thorpe, Principal Policy Analyst and Carole Canler, Local Board Advisor, were in attendance to speak to this report. |
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Resolution number AE/2014/30 MOVED by Member RAJ Langton, seconded by Deputy Chairperson GJ Fryer: That the Albert-Eden Local Board: a) supports the proposed draft Local Approved Product Policy that will prevent licences being granted in areas of high deprivation, in neighbourhood centres, near schools and near addiction and mental health treatment centres and limit how close to an existing shop a new shop could open. b) recommends that the buffer around a high school (defined as a school with students year 7 or above) be increased from 300 metres to 1 kilometer. c) stresses the importance of capturing the addresses of all mental health or addiction treatment centres for the policy to be effective in limiting harm to vulnerable populations. d) recommends that a buffer around mental health or addiction treatment centres of 1 kilometer be introduced. e) notes that the local board will have a further opportunity to provide feedback on the policy during the special consultative procedure scheduled to begin in November 2014. f) requests that the governing body advocates, on behalf of the community, to central government for a ban on psychoactive substances. g) thanks Callum Thorpe, Principal Policy Analyst and Carole Canler, Local Board Advisor for their attendance. |
14 |
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Annette Campion, Parks Advisor, was in attendance to speak to this report. |
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Resolution number AE/2014/31 MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson: That the Albert-Eden Local Board: a) adopts the Heron Park Concept Plan 2014. b) approves the delivery of the realigned path as the first project in implementing the concept plan. c) requests that the realigned central path be constructed of concrete. d) requests a further report on the estimated costs and staged implementation of the delivery of the concept plan. e) refers the Heron Park Concept Plan 2014 to the Whau Local Board, with particular reference to the Saltaire Street connection. f) thanks Annette Campion, Parks Advisor, for her attendance. |
15 |
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Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report. |
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Resolution number AE/2014/32 MOVED by Member GD Easte, seconded by Member TH Woolfield: That the Albert-Eden Local Board: a) Receives the Auckland Transport Monthly Update Report – September 2014 report. b) Requests that Auckland Transport provide a Rough Order of Cost for building a footpath in Cadman Ave to extend the existing footpath on the west side of the road to the boundary of Hendon Park. c) Notes the Final Cost of $30,000 for installing a coloured grit road surface on the approaches to the pedestrian crossing located near 100 Balmoral Road and authorises the use of this amount for Auckland Transport deliver this project. d) Notes the Rough Order of Cost provided by Auckland Transport of $458,700 provided for installing cycle racks and lockers at Mt Eden, Mt Albert, Greenlane and Baldwin Road Stations and requests that Auckland Transport hold a workshop with the Board to discuss the scope of this project with a view to the installation of cycle storage/lockers at these stations. e) Notes the Rough Order of Cost provided by Auckland Transport of $35,000 provided for installing pedestrian refuge at approximately 259 Manukau Road and requests that Auckland Transport start detailed design of this project and provide a Final Cost. f) Notes the Rough Order of Cost provided by Auckland Transport of $175,000 provided for installing traffic calming measures on Sainsbury Road and requests this project be expedited, in conjunction with Member Easte, noting it is integral to the Sainsbury Reserve development. g) Supports ‘in principle’ the Transport Portfolio Leader’s prioritisation of these Local Board Capital Fund projects as follows: i. Priority One - Small easy to deliver projects that are considered to have good benefits and can either be delivered complete or broken into smaller projects but will still have good results: i) Cadman Road Footpath; ii) Improvements to the crossing at 100 Balmoral Road; iii) Installation of countdown timers at signalised crossings (pending Auckland Transport’s review of their safety); iv) Installing a pedestrian refuge near 259 Manukau Road to enhance the greenway connection and to make the coast-to-coast walkway safer; v) Construction of cycle racks and lockers (at some or all) of the Local Board Area’s rail stations; vi) Installing traffic calming measures on Sainsbury Road. ii. Priority Two – Large complex projects that can currently be delivered. i) Staged installation of LED lights on main arterial routes and in town centres, including upgrading the light poles in town centres, with the Board to select one town centre as a pilot before committing to the other centres/arterials; ii) Construction of a Local Area Traffic Management scheme in the vicinity of Carrington Road. iii) Priority Three – Large complex projects that can be advanced if the Priority Two projects cannot be completed: i) Newnham Lane upgrade; ii) Sandringham and New North Road Intersection; and iii) Point Chevalier Local Area Traffic Management scheme; iv) Remainder of the staged installation of LED lights on main arterial routes and in town centres, including upgrading the light poles in town centres, once the pilot project in priority two has been evaluated. h) Acknowledges that this prioritisation has been completed and provides general direction for delivery but that all projects will still be subject to approval by the full Albert-Eden Local Board as per Auckland Transport guidelines for use of the Local Board Transport Capital Fund. i) Thanks Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, for his attendance. |
16 |
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Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report. |
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Resolution number AE/2014/33 MOVED by Member GD Easte, seconded by Member TH Woolfield: That the Albert-Eden Local Board: a) Receives the Auckland Transport Quarterly Update to Local Boards. b) Thanks Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, for his attendance. |
Secretarial Note: Items 30, 22 and 17 were heard in this order.
17 |
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Christine Watson, Manager Financial Advisory Services – Local Boards, Gordon Rutherford, Lead Finance Advisor and Pramod Nair, Lead Financial Advisor, were in attendance to speak to this report. |
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Resolution number AE/2014/34 MOVED by Deputy Chairperson GJ Fryer, seconded by Member RAJ Langton: That the Albert-Eden Local Board: a) Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2013/14. b) Approves: i. The message from the Chairperson, which provides the local board’s comments on local board matters in the 2014 annual report; ii. The list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2013/14. c) Delegates authority to the Chairperson and Deputy Chairperson to make minor changes before submitting for final publication, noting that members can submit further comments to the Chairperson by Friday 5 September 2014. d) Thanks Christine Watson, Manager Financial Advisory Services – Local Boards, Gordon Rutherford, Lead Finance Advisor and Pramod Nair, Lead Financial Advisor, for their attendance. |
18 |
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Documents were tabled in support of this item. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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Blaire Lodge, Local Board Advisor, was in attendance to speak to this report. |
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Resolution number AE/2014/35 MOVED by Member MJ Watson, seconded by Deputy Chairperson GJ Fryer: That the Albert-Eden Local Board: a) agrees the following allocation for the 2014/2015 Local Event Support Fund:
b) agrees the following allocation for the 2014/2015 ANZAC Events:
c) agrees the following allocation for the 2014/2015 Local Civic Functions:
d) notes an underspend of $1,895 in the local event support fund, an underspend of $1,816 in the local civic functions fund and an overspend of $1,548 in the ANZAC event fund. e) Delegates authority to the Events portfolio lead Member Watson and alternate, Member Fryer to make amendments and associated budgets up to a project cost of $10,000 to approve budgets and to the 2014/2015 Events portfolio work programme up to a project cost of $10,000, noting that any budget changes above this will be reported back to the full Board for a decision. f) Thanks Blaire Lodge, Local Board Advisor, for her attendance. |
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a Albert-Eden Local Board Events Portfolio - 2014/2015 Draft Work Plan |
19 |
Albert-Eden Local Board Economic Development Portfolio Work Programme 2014/15 |
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Documents were tabled in support of this item. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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Blaire Lodge, Local Board Advisor, was in attendance to speak to this report. |
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Resolution number AE/2014/36 MOVED by Deputy Chairperson GJ Fryer, seconded by Member RAJ Langton: That the Albert-Eden Local Board: a) Approves the tabled 2014/15 Albert-Eden Local Board Economic Development portfolio work programme. b) Delegates authority to portfolio lead Member Fryer and alternate Member Langton, to make amendments to the work programme up to $10,000 where necessary. c) Directs officers to proceed with the programme of works as tabled at the meeting. d) Thanks Blaire Lodge, Local Board Advisor, for her attendance. |
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a Albert-Eden Local Board Economic Development Portfolio 2014/2015 Work Plan |
20 |
2014/2015 Albert Eden Local Board SLIPs Programme Update September 2014 |
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Documents were tabled in support of this item. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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Katrina Morgan, SLIPs Team Leader, was in attendance to speak to this report. |
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Resolution number AE/2014/37 MOVED by Member MJ Watson, seconded by Member H Arlington: That the Albert-Eden Local Board: a) Receives the Albert Eden 2014/2015 SLIPs programme – September 2014 update. b) Adopts the final Edenvale Park Improvements Plan (dated August 2014); refer to attachment B, recognising that: i) The costings for the Improvements Plan are to be reviewed in a Local Board workshop and a prioritised staged delivery approach agreed. ii) Budget to be allocated to the staged implementation of the Improvements Plan at the October 2014 business meeting. c) Approves the following capital SLIPs projects for the 2014/2015 year and confirms the Project Spokespersons:
d) Approves the following operational SLIPs projects for the 2014/2015 year and confirms the Project Spokespersons:
e) Approves the return of the following 2013/2014 capital expenditure allocations not required to the 2014/2015 SLIPs capital expenditure budget:
f) Notes that upon approval of the above recommendations there will be $386,254 SLIPs capital funding remaining for allocation to new projects in the 2014/2015 financial year. g) Notes the upon approval of the above recommendations there will be $69,712.00 SLIPs operational funding remaining to allocate in the 2014/2015 financial year. h) Thanks Katrina Morgan, SLIPs Team Leader, for her attendance. |
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a 2014/2015 Albert-Eden Local Board SLIPs Programme Update September 2014 - report |
21 |
Auckland Council Property Limited Local Board Six-Monthly Update |
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Letitia McColl, Senior Engagement Advisor, was in attendance to speak to this report. |
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Resolution number AE/2014/38 MOVED by Deputy Chairperson GJ Fryer, seconded by Member H Arlington: That the Albert-Eden Local Board: a) receives the Auckland Council Property Limited Local Board six-monthly update 1 January to 30 June 2014. b) requests officers from Auckland Council Property Limited to attend a workshop with the Board to discuss any matters in the report that have yet to be discussed with the Board. c) Thanks Letitia McColl, Senior Engagement Advisor, for her attendance. |
22 |
Quarterly performance Report for the Albert Eden Local Board for the period ended June 2014 |
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Pramod Nair, Lead Financial Advisor, was in attendance to speak to this report. |
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Resolution number AE/2014/39 MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick: That the Albert-Eden Local Board: a) receives the Quarterly Performance Report for the Albert Eden Local Board for the period ended June 2014. b) requests officers provide a hard copy (with binding) of the local board’s Quarterly Report to local libraries, Citizen Advice Bureau and community centres. c) thanks Pramod Nair, Lead Financial Advisor, for his attendance. |
23 |
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Resolution number AE/2014/40 MOVED by Deputy Chairperson GJ Fryer, seconded by Member H Arlington: That the Albert-Eden Local Board: a) notes the urgent decision on the 2014/2015 Central Joint Funding Committee. |
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26 |
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Resolution number AE/2014/41 MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson: That the Albert-Eden Local Board: a) Receives Member Fryer’s Board Member Report. b) Receives Members Easte, Watson, Arlington and Langton’s verbal Board Members’ Reports. c) requests that Auckland Tourism Events and Economic Development (ATEED) invite the relevant Albert-Eden Local Board office holders to ‘celebration’ and other events in the ward or events related to local businesses. |
27 |
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Resolution number AE/2014/42 MOVED by Deputy Chairperson GJ Fryer, seconded by Member TH Woolfield: a) That the list of reports requested/pending be received. |
28 |
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Resolution number AE/2014/43 MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick: That the Albert-Eden Local Board workshop notes for the workshops held on the 30 July and 13 and 20 August 2014 be received, noting Member Fryer was absent from the 20 August 2014 workshop. |
29 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
30 |
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Christine Watson, Manager Financial Advisory Services – Local Boards, Gordon Rutherford, Lead Finance Advisor and Pramod Nair, Lead Financial Advisor, were in attendance to speak to this report. |
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Resolution number AE/2014/44 MOVED by Member LA Corrick, seconded by Member H Arlington: That the Albert-Eden Local Board: a) formally considered and responds accordingly to the deferral of 2014/2015 capital expenditure projects outlined in Attachment A; i. Community facility renewals – Do not agree to deferral of $68,556 The Board requires further information from the Community Facilities team regarding the rationale for this deferral and what project/projects won’t be delivered this year to accommodate this proposed deferral. ii. Public art programme – Agree to deferral of $103,476 The Board requires further information from the Public Art Team to explain why this is being suggested for deferral. iii. Artificial sportsfields (SH16/20 Phyllis reserve) – Agree to deferral of $83,116 Budget for this project is part of the Board of Inquiry decision on the State Highway 20 project and therefore funded from NZTA. While it can be deferred the Board does not believe it can be cut in the Long-Term Plan discussions. iv. Building refurbishment (Gribblehurst Park) – Do not agree to deferral of $150,690 This project is for building refurbishment. Based on advice from Parks officers the Board does not agree to deferral and requests that this renewal budget is retained in the 2014/2015 financial year as the building is currently sitting vacant which could trigger security issues. v. Improvement to existing reserves (SH16/20) – Do not agree to deferral of $44,645 Budget for this project is part of the Board of Inquiry decision on the State Highway 20 project and therefore funded from NZTA. The Board has approved the implementation of a concrete path in Heron Park and Parks officers have advised that work will be completed by the end of 2014/2015. vi. Park signage – Agree to deferral of half the funding of $28,782 The Board has undertaken 'whole of park' project planning over the last two years for a number of parks requiring renewals work and SLIPs capex funding. New parks signs are a key part of the parks development and $3,500 will contribute very little. The Board requests that at least half of this funding be retained in the 2014/2015 year to ensure that when park projects are carried out the signs can be upgraded at the same time, otherwise the parks will have new facilities and old signage. vii. Soil restoration and development (Nicholson Park) – Do not agree to deferral of $65,000 This is a whole of park development and a key project for the Board. The Board has developed a full park concept plan after consulting with local community, stakeholders and a design initiative with Auckland Normal Intermediate students and Unitec design students. We have prioritised projects costing $100,000 ready for design and delivery starting September 2014 and therefore cannot defer to 2015/2016. viii. Mt Albert Town Centre renewal – Agree to deferral of $1,891,124 on the condition that officers confirm that the deferred funding will be retained in 2015/2016. Based on officers advice that the whole project cannot be completed by the end of June 2015, noting that $1.5 million remains for design, consultation and consenting work with a construction start date of May 2015. This deferral is in line with the brief that has been provided by the City Transformation team, however the Board raised concern that this budget was on the table due to the longevity of the project and the expectations raised for a long period of time with the community. ix. Renewal of village centres – Agree to deferral of $1,999,533 The Board agrees to this deferral on the condition that the place audits of the three town centres will take place in 2014/2015. This will allow project prioritisation to take place followed by scoping and concept, preliminary and detailed design work over the 2014/2015 period. The Board would like confirmation from officers that the deferred funding will be retained in 2015/2016 b) notes that the Mt Albert Town Centre renewal project is the Board’s priority project. c) requests where timing has been deferred, but project planning is underway, should be given high priority in the 2015/2016 capital programme. d) Thanks Christine Watson, Manager Financial Advisory Services – Local Boards, Gordon Rutherford, Lead Finance Advisor and Pramod Nair, Lead Financial Advisor, for their attendance. |
5.02 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................