I hereby give notice that an ordinary meeting of the Arts, Culture and Events Committee will be held on:
Date: Time: Meeting Room: Venue:
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Wednesday, 17 September 2014 9.30am Auckland Town
Hall |
Arts, Culture and Events Committee
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Alf Filipaina |
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Deputy Chairperson |
John Watson |
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Members |
Dr Cathy Casey |
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Member Precious Clark |
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Ross Clow |
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Linda Cooper, JP |
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Hon Christine Fletcher, QSO |
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Member Liane Ngamane |
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Member Wayne Walker |
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George Wood, CNZM |
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Ex Officio |
Mayor Len Brown, JP |
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Deputy Mayor Penny Hulse |
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(Quorum 5 members)
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Cecily Dower Democracy Advisor
9 September 2014
Contact Telephone: (09) 373 6200 Email: cecily.dower@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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TERMS OF REFERENCE
Areas of Activity
· Arts projects and programmes including public art
· Events that recognise Auckland’s many cultures
· Building capacity in the arts sector
· Facilitating partnerships and collaborative funding models across the arts, cultural and events sectors
Responsibilities
Within the specified area of activity the Committee is responsible for:
· In accordance with the work programme agreed with the parent committee, developing strategy and policy, including any agreed community consultation, to recommend to the Regional Strategy and Policy Committee
· Acting as a community interface for consultation on policies and as a forum for raising community concerns, while ensuring community engagement is complementary to that undertaken by local boards
· Making decisions within delegated powers
Powers
All powers necessary to perform the Committee’s responsibilities
Except:
(a) powers that the Governing Body cannot delegate or has retained to itself (see Governing Body responsibilities)
(b) where the Committee’s responsibility is limited to making a recommendation only
(c) where a matter is the responsibility of another committee or a local board
(d) the approval of expenditure that is not contained within approved budgets
(e) the approval of expenditure of more than $2 million
(f) the approval of final policy
(g) deciding significant matters for which there is high public interest and which are controversial
(h) the commissioning of reports on new policy where that policy programme of work has not been approved by the Regional Strategy and Policy Committee
Arts, Culture and Events Committee 17 September 2014 |
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 7
2 Declaration of Interest 7
3 Confirmation of Minutes 7
4 Petitions 7
5 Public Input 7
5.1 Q Theatre 7
6 Local Board Input 7
7 Extraordinary Business 8
8 Notices of Motion 8
9 Long Term Funding Provision - TSB Bank Wallace Arts Centre 9
10 Preview of Auckland Heritage Festival 2014 13
11 Arts & Culture and Events Calendar - Sept-Dec 2014 15
12 Events Survey Results 2013/2014 31
13 "What's your Flavour" Trial Youth Event 33
14 Consideration of Extraordinary Items
PUBLIC EXCLUDED
15 Procedural Motion to Exclude the Public 35
1 Apologies
Apologies from Deputy Mayor PA Hulse and Cr GS Wood has been received.
2 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
3 Confirmation of Minutes
That the Arts, Culture and Events Committee: a) confirm the ordinary minutes of its meeting, held on Wednesday, 30 July 2014, as a true and correct record.
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4 Petitions
At the close of the agenda no requests to present petitions had been received.
5 Public Input
Standing Order 3.21 provides for Public Input. Applications to speak must be made to the Committee Secretary, in writing, no later than two (2) working days prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.
Purpose 1. James Wilson, Chief Executive of Q Theatre will be in attendance to address the committee regarding the Q Theatre. 2. He will present a summary of the impact Q Theatre has had on the city and the arts sector since opening and outline their strategy for the next three years.
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Recommendation/s That the Arts, Culture and Events Committee: a) receive the public input presentation by James Wilson, Chief Executive of Q Theatre regarding the Q Theatre.
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6 Local Board Input
Standing Order 3.22 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give two (2) days notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.
This right is in addition to the right under Standing Order 3.9.14 to speak to matters on the agenda.
At the close of the agenda no requests for local board input had been received.
7 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
8 Notices of Motion
At the close of the agenda no requests for notices of motion had been received.
Arts, Culture and Events Committee 17 September 2014 |
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Long Term Funding Provision - TSB Bank Wallace Arts Centre
File No.: CP2014/18739
Purpose
1. To inform the Arts, Culture and Events Committee of the current and possible future funding provision of the TSB Bank Wallace Arts Centre.
Executive summary
2. The James Wallace Arts Trust (JWAT) has a lease of Pah Homestead in the Monte Cecilia Park and operates the TSB Bank Wallace Arts Centre.
3. JWAT is funded by Auckland Council via three mechanisms:
a. Auckland Council pays $200,000 per annum for a functions and service fee (up until 2018)
b. Auckland Council pays a grant of $150,000 a year for the arts programme (up until 2015)
c. Auckland Council receives a $50,000 annual sponsorship from the TSB Bank, which it directly passes on to JWAT for programmes at the Pah Homestead (up until 2020).
4. Part of the current funding mechanism of the arts centre expires this year and there is no provision in the current Long Term Plan for continued funding past 2015.
5. It was envisaged that the centre could generate a sustainable income through the development of a catering/ functions business by 2015. A marquee situated on the grounds of Pah Homestead was the cornerstone of the potential functions business.
6. The proposed site for the marquee has a protected Phoenix Palm in the middle of it. It was proposed to build the marquee around the palm however all parties have conceded this would compromise the viability of the venture.
7. JWAT are not prepared to support the compromised marquee solution and council is not prepared to commit $300,000 expenditure for the marquee without confidence in its viability. This leaves the centre without an identified source of income for 2015 onwards.
8. On comparison with similar sized arts centres the TSB Bank Wallace Arts Centre receives less council funding than other operations delivering similar outcomes
9. JWAT intends to submit to council’s draft 2015-2025 Long Term Plan with a view to obtain long term predictable and, in its view, equitable funding for the TSB Wallace Arts Centre.
10. Council will have the opportunity to explore several models of provision:
Status Quo: Do nothing and require JWAT to source other income streams or reduce service levels appropriate to the level of funding received. This model requires no extra financial expenditure by council.
Consider long term funding: Investigate transitioning JWAT to a funding agreement comparable level of funding to other like sized operations, circa $500,000 per annum. This model requires an extra financial expenditure by council of $250,000 per annum from 2015 onwards.
Extend current provision: Continue to fund JWAT using the same three mechanisms as currently in place at the same level of funding. This model requires an extra financial expenditure by council of $150,000 per annum from 2015 onwards.
That the Arts, Culture and Events Committee: a) receive the report. |
Comments
Background
11. In 2009/2010, Auckland City Council undertook a major heritage restoration of the Pah Homestead. As part of this project, the homestead was converted to an arts centre and the James Wallace Arts Trust (JWAT) given a lease of the building to operate the centre. As part of that lease, JWAT housed the Wallace Arts Collection at the Pah Homestead as the centre’s core arts offering. The centre operates as the TSB Bank Wallace Arts Centre.
12. JWAT and the council meet regularly to monitor performance and provide strategic governance to the relationship through the Joint Liaison Board (JLB). The JLB is comprised of both council and JWAT membership. The council’s membership includes staff and political representation from both the Puketapapa Local Board and the governing body.
13. JWAT is funded by Auckland Council via three mechanisms:
a. Auckland Council pays $200,000 per annum for a functions and service fee (up until 2018)
b. Auckland Council pays a grant of $150,000 a year for the arts programme (up until 2015)
c. Auckland Council receives a $50,000 annual sponsorship from the TSB Bank, which it directly passes on to JWAT for programmes at the Pah Homestead (up until 2020).
14. The current funding mechanism under item b above expires this year and there is no provision in the Long Term plan for continued funding. Item b. is funded by the Puketapapa Local Board.
15. The single biggest issue facing JWAT and the council is the long-term financial sustainability of the centre.
16. It was envisaged that the centre could generate a sustainable income through the development of a catering/ functions business by 2015. $300,000 capex was identified for the building of a marquee situated on the lawn area adjacent to the long room as the cornerstone of the functions business.
17. The proposed site has one Phoenix Palm in the middle of it which needs to be retained following extension consultation with the Historic Places Trust and council’s Heritage department. It was proposed to build the marque around the palm however all parties have conceded this would compromise the viability of the venture.
18. JWAT are not prepared to support the compromised marquee solution and council is not prepared to commit the $300,000 expenditure for the marquee without confidence in its viability. This leaves the centre without an identified source of income for 2015 onwards.
Strategic role of The TSB Wallace Arts Centre
19. Council recognises the arts and culture offering by JWAT at Pah Homestead as being a vital part of Auckland’s arts and culture network.
20. On comparison with similar sized arts centres the TSB Bank Wallace Arts Centre receives less council funding than other operations delivering similar outcomes. Comparable centres are likely to be funded circa $500,000 per annum. A snapshot of other similar scaled centres is provided in the table below.
Te Uru (Lopdell House Galley) |
$606,000 |
Te Tuhi |
$530,000 |
Corban’s Estate Arts Centre |
$535,000 |
21. JWAT intends to submit to council’s draft 2015-2025 Long Term Plan with a view to obtain long term predictable and, in its view, equitable funding for the TSB Wallace Arts Centre.
Possible long term funding provisions
22. Status Quo: Do nothing and require JWAT to source other income streams or reduce service levels appropriate to the level of funding received. There is a high level of risk around public perception, reduced service levels and a possible breach of the relationship agreement. This model requires no extra financial expenditure by council.
23. Consider long term equitable funding: Investigate transitioning JWAT to a standard Funding agreement with a comparable level of funding to other like sized operations circa 500K. Remove the council licence for catering and allow JWAT to manage their sublease and catering options directly. This provision model allows for the greatest level of transparency and equity in partnerships across the Auckland region. This model requires an extra financial expenditure by council of $250,000 per annum from 2015 onwards.
24. Extend current provision: Continue to fund JWAT using the same three mechanisms as currently in place at the same level of funding. An extension of the current provision does not address the funding inequity or transparency of the current funding mechanism. This model requires an extra financial expenditure by council of $150,000 per annum from 2015 onwards.
Consideration
Local board views and implications
25. The Puketapapa Local Board support the operations of JWAT and the public accessible nature of the historic homestead. The local board have representation on the Joint Liaison Body for information and governance input into the relationship between council and JWAT.
Māori impact statement
26. Iwi/Māori groups make a particular contribution to regional arts and cultural activities. Chapter 3 ‘Auckland’s Art and Culture’ of the Auckland Plan notes that Māori culture is core to what distinguishes us from other cities in the world. The Māori Plan includes a recommendation that Auckland Council develop a strategy and schedule of Māori-focused events and support wānanga for Māori Arts and Culture. Whilst the content of this report is not specifically targeted at iwi/Maori it will provide assistance to organisations that help deliver arts and culture outcomes for Maori. The funding agreement referred to in this report has targets and key performance indicators that reflect the commitment to Iwi/Māori.
Implementation
27. There are no implementation issues.
There are no attachments for this report.
Signatories
Authors |
Richard McWha - Manager Sector Engagement and Production |
Authorisers |
Kevin Marriott – Acting Manager Community Development Arts and Culture |
Arts, Culture and Events Committee 17 September 2014 |
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Preview of Auckland Heritage Festival 2014
File No.: CP2014/18898
Purpose
1. The purpose of this report is to update the Arts Culture and Events Committee on the progress and content of the Auckland Heritage Festival 2014.
Executive summary
2. Community Development Arts and Culture (CDAC) are responsible in conjunction with the Heritage unit for the annual Auckland Heritage Festival. This year, the festival will be held from 26 September to 12 October 2014. This report outlines the progress and content update for the Heritage Festival.
That the Arts, Culture and Events Committee: a) receive the report. |
Consideration
3. The Auckland Heritage Festival is a key heritage project delivered by council, working in partnership with heritage community groups, organisations and individuals.
4. This activity ties in with the Auckland Plan’s strategic directive to protect and conserve Auckland’s historic heritage for the benefit and enjoyment of present and future generations.
5. The festival is guided by themes that aim to reinforce the contribution of heritage to the character and quality of Auckland’s places and landscapes. The three key themes for 2014 are:
Main theme
· First World War (WWI): Events that commemorate the impact of the First World War (1914-1918). The Auckland Centenary Programme is centered on the theme “Courage has many resting places”
Secondary Themes
· Learning and Encouragement: Events that are designed to up-skill and inform the local community and encourage greater understanding of our heritage through workshops and lectures
· Celebrating our Heritage: Events that celebrate Auckland’s distinct built, cultural and natural heritage.
6. The festival runs during the spring school holidays covering a 17 day period including three weekends.
7. There are 212 events in the 2014 festival. The festival comprises the following categories, which fit within the three key themes noted above as follows:
· Something a bit Different
· Walks and Talks
· Demos and Workshops
· Displays and Exhibitions
· Entertainment, Performance and Film
· First World War.
8. The Heritage Festival has a public open day on Saturday 27 September in Shed 10. The day commences with the Royal New Zealand Artillery Band (celebrating their 150th anniversary), and cadet forces, serving troops and vintage vehicles parading from Customs St West along Quay St to Shed 10. There will be a commemoration of WW1 NZ troops with a departure from the wharf followed by an afternoon of exhibits entertainment and activations in Shed 10.
9. There will be an official opening ceremony for the contributors and stakeholders on Friday 26 September in Shed 10 (waiting for confirmation). An invite to this will be sent to committee members.
10. The Heritage Festival is gaining popularity as a key feature in the
Auckland event calendar.
Information about the festival is available on the Auckland Council website,
via a printed programme and Auckland libraries all provide information and
promotional opportunities. The web promotes the event
and programme through digital search functions and key words.
Local board views and implications
11. There has been no local board involvement in this event as it is a regional event. We have presented to the WWI Commemorations Committee which is chaired by Sandra Coney.
Māori impact statement
12. The Auckland Heritage Festival is designed to benefit the Auckland community as a whole, including Maori.
There are no attachments for this report.
Signatories
Authors |
Helen Sanders, Event Organiser |
Authorisers |
Kevin Marriott – Acting Manager Community Development Arts and Culture |
Arts, Culture and Events Committee 17 September 2014 |
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Arts & Culture and Events Calendar - Sept-Dec 2014
File No.: CP2014/18947
Purpose
1. To inform the Arts, Culture and Events Committee of upcoming events being funded, delivered or facilitated by Auckland Council (Attachment A) and upcoming arts and culture activities within council-operated facilities and delivered by council staff (Attachment B).
Executive summary
2. The Arts and Culture and the Events calendars are prepared for planning purposes and distributed monthly to a range of stakeholders. Distribution includes council departments, council-controlled organisations and the New Zealand Police. Local boards receive a report specific to their area.
3. The calendars (Attachments A and B) are presented for the Arts, Culture and Events Committee members’ information.
That the Arts, Culture and Events Committee: a) receive the report.
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Consideration
Local board views and implications
4. The Arts and Culture and the Events calendars have been prepared to help with the delivery of local board plans and regional priorities.
Māori impact statement
5. Auckland Council funds, delivers and facilitates a wide range of events and activities, a number of which reflect Maori identity and culture and encourage Maori participation. While other events and activities may not specifically target Maori groups, Maori are likely to attend and will benefit along with other groups in the community.
No. |
Title |
Page |
aView |
Events Calendar – September 2014 to December 2014 |
17 |
bView |
Arts and Culture Activities Calendar – September 2014 to December 2014 |
21 |
Signatories
Authors |
David McIntosh - Senior Business Advisor |
Authorisers |
Kevin Marriott – Acting Manager, Community Development Arts and Culture |
Arts, Culture and Events Committee 17 September 2014 |
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Events Survey Results 2013/2014
File No.: CP2014/18958
Purpose
1. A presentation will be given on headline results from surveying of a sample of 2013/2014 events delivered and/or funded by Auckland Council.
Executive summary
2. The event annual survey programme is a key source of attendee feedback on events supported by council. The information provides a measure of success of events and insights into opportunities to improve events.
That the Arts, Culture and Events Committee: a) receive the report and presentation.
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Comments
3. Annually an events surveying programme is carried out to gain information on attendees and their views about the events.
4. The survey results contribute to assessments of the success of events and also provide useful insights which may influence the design and delivery of future events. Event satisfaction results drawn from the surveys are also used as measures in the council annual report.
5. Event research for the 2013/2014 year was carried out by Colmar Brunton with a total of 50 events surveyed covering 15 regional and 35 local board events.
6. The presentation provides a summary of results from the surveys, including highlights, comparisons, and common themes drawn from responses.
Consideration
Local board views and implications
7. Local boards are consulted on the selection of events to be surveyed and results are reported back to the boards.
Māori impact statement
8. Ethnicity demographics are collected in the surveys. This information can be used to identify the level of Maori attendance and provide an indication of the extent to which events are of interest to Maori.
Implementation
9. The annual event survey programme provides information that is used to assist in the assessment of the success of events and identification of opportunities for events to be developed to better meet the desires and needs of attendees.
There are no attachments for this report.
Signatories
Authors |
David McIntosh - Senior Business Advisor |
Authorisers |
Kevin Marriott – Acting Manager Community Development Arts and Culture |
Arts, Culture and Events Committee 17 September 2014 |
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"What's your Flavour" Trial Youth Event
File No.: CP2014/20953
Purpose
1. To provide an opportunity to update the committee on the “What’s your Flavour” Trial Youth Event
Executive summary
2. David Burt, Manager, Events will provide a presentation updating the committee on the “What’s your flavour” Trial Youth Event”
That the Arts, Culture and Events Committee: a) thank David Burt for his presentation.
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There are no attachments for this report.
Signatories
Authors |
Cecily Dower - Team Leader Governance Support |
Arts, Culture and Events Committee 17 September 2014 |
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Exclusion of the Public: Local Government Official Information and Meetings Act 1987
That the Arts, Culture and Events Committee:
a) exclude the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7. |
s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, the report contains commercially sensitive financial performance data of Q Theatre. |
s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7. |