TERMS
OF REFERENCE
Responsibilities
The Chief Executive Review Committee is established to review
the Chief Executive’s performance and to recommend to the Governing Body the
terms and conditions of the CE’s employment including any performance agreement
measures and annual remuneration.
Powers
All powers necessary to perform the Committee’s
responsibilities.
Except:
(a) powers that the Governing Body
cannot delegate or has retained to itself (see Governing Body responsibilities)
(b) where the Committee’s responsibility is limited
to making a recommendation only
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Chief
Executive Officer Review Committee
23 September
2014
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ITEM TABLE OF
CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Petitions 5
5 Public Input 5
6 Local Board Input 5
7 Extraordinary Business 5
8 Notices of Motion 6
9 Discussion on Chief Executive Financial Delegations 7
10 Consideration of Extraordinary Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other external
interest they might have.
3 Confirmation of Minutes
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That the Chief Executive Officer Review Committee:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 21 August 2014, as a true and
correct record.
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4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public Input
Standing Order
3.21 provides for Public Input. Applications to speak must be made to the
Committee Secretary, in writing, no later than two (2) working days
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local Board Input
Standing Order
3.22 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give two (2) days notice of their wish to
speak. The meeting Chairperson has the discretion to decline any application
that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 3.9.14 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
8 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
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Chief
Executive Officer Review Committee
23 September
2014
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Discussion on
Chief Executive Financial Delegations
File No.: CP2014/21702
Purpose
1. To discuss revising the Chief
Executive’s delegations to improve operational efficiency.
Executive
summary
2. At the previous Chief Executive
Review Committee, members agreed that there is merit in considering change to
the current delegations. Raising the financial delegations would increase the
amount of time available for councillors to focus on strategic governance
issues, by transferring more routine activities to the Chief Executive and his
team.
3. The Chief Executive will provide
a short presentation to committee members for discussion. Subject to that
discussion and feedback, further work and consultation is required before a
formal proposal is presented to the Governing Body. Increased delegations would
be supported by more comprehensive reporting
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Recommendation
That the Chief Executive
Officer Review Committee:
a) discuss the merits of raising
the Chief Executive’s Delegations and agree on the next steps before a formal
proposal is presented to the Governing Body.
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Consideration
Local
board views and implications
4. Local boards will have a keen
interest in any decisions that impact on their decision making. Local boards
have not been formally approached on the proposal and will be engaged when the
outcome of this committee meeting is confirmed.
Māori
impact statement
5. Not yet assessed.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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Michael Quinn - Executive Officer
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Authorisers
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Alan Brookbanks – People and Capability Director
Stephen Town - Chief Executive
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