I hereby give notice that an ordinary meeting of the Council Controlled Organisations Governance and Monitoring Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 2 September 2014

9.30am

Reception Lounge, Level 2
Auckland Town Hall
301-305 Queen Street
Auckland

 

Council Controlled Organisations Governance and Monitoring Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Penny Hulse

 

Deputy Chairperson

Calum Penrose

 

Members

Cr Anae Arthur Anae

 

 

Cr Cameron Brewer

 

 

Cr Dr Cathy Casey

 

 

Member Precious Clark

 

 

Cr Ross Clow

 

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

 

 

Cr Denise Krum

 

 

Cr Dick Quax

 

 

Cr Penny Webster

 

 

Member Glenn Wilcox

 

 

Cr George Wood, CNZM

 

Ex-officio

Mayor Len Brown, JP

 

 

(Quorum 7 members)

 

 

 

Rita Bento-Allpress

Democracy Advisor

 

26 August 2014

Contact Telephone: (09) 307 7541

Email: rita.bento-allpress@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

Council Controlled Organisations Governance and Monitoring Committee

02 September 2014

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Petitions                                                                                                                          5  

5          Public Input                                                                                                                    5

6          Local Board Input                                                                                                          5

7          Extraordinary Business                                                                                                5

8          Notices of Motion                                                                                                          6

9          Substantive CCO Fourth quarter full year reports                                                    7  

10        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

11        Procedural Motion to Exclude the Public                                                                   9

C1       Appointments and changes to Legacy Council Controlled Organisations (CCOs)    9

C2       Substantive Council Controlled Organisations (CCOs) - Board Appointments   9  

 

1          Apologies

 

Apologies from Member G Wilcox and Cr LA Cooper have been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 6 August 2014, including the confidential section, as a true and correct record.

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

5          Public Input

 

Standing Order 3.21 provides for Public Input.  Applications to speak must be made to the Committee Secretary, in writing, no later than two (2) working days prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

6          Local Board Input

 

Standing Order 3.22 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give two (2) days notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 3.9.14 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

8          Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 

Council Controlled Organisations Governance and Monitoring Committee

02 September 2014

 

Substantive CCO Fourth quarter full year reports

 

File No.: CP2014/12744

 

  

 

 

Purpose

1.       To receive the reports from each substantive Council Controlled Organisation (CCO) for the fourth quarter ending 30 June 2014.

Executive summary

2.       This report is part of the regular quarterly reporting to the CCO Governance and Monitoring committee by the substantive CCOs on their financial and service performance.

3.       These reports support the consolidated group financial statements for the fourth quarter ending 30 June 2014.

 

Recommendation/s

That the Council Controlled Organisations Governance and Monitoring Committee:

a)      receive the report for the fourth quarter ending 30 June 2014 and Watercare’s response to the OAG Service Performance Review from Watercare Services Ltd.

b)      receive the report for the fourth quarter ending 30 June 2014 from Auckland Transport.

c)      receive the report for the fourth quarter ending 30 June 2014 from Auckland Council Property Ltd.

d)      receive the report for the fourth quarter ending 30 June 2014 from Auckland Waterfront Development Agency Ltd.

e)      receive the report for the fourth quarter ending 30 June 2014 from Regional Facilities Auckland.

f)       receive the report for the fourth quarter ending 30 June 2014 from Auckland Tourism, Events and Economic Development Ltd.

g)      receive the report for the fourth quarter ending 30 June 2014 from Auckland Council Investments Ltd.

 

 

Comments

 

4.       In line with the current reporting obligations it is the responsibility of the board of each CCO to keep the committee, as the shareholder, informed of operating and financial performance, and abreast of risks.  The individual reports from each CCO discharge these responsibilities.

5.       None of the reporting CCOs has a significant variance from budget, nor have highlighted significant risk.

6.       The results for each CCO for the year to June 2014 are consolidated to form the group results for that year.

7.       Watercare has provided responses to issues raised by the OAG in their Service Performance Review.

Consideration

Local board views and implications

8.       This report is for the Council Group.  Local Boards receive reports specific to their area.

Maori impact statement

9.       Individual reports include CCOs contribution to Maori outcomes as specified in the Statements of Intent.

Implementation

10.     There are no implementation issues.

 

Attachments

No.

Title

Page

aView

Watercare Services Ltd fourth quarter 2014 report (Under Separate Cover)

 

bView

Watercare's response to the Office of the Auditor-General Service Performance Review (Under Separate Cover)

 

cView

Auckland Transport fourth quarter 2014 report (Under Separate Cover)

 

dView

Auckland Council Property Ltd fourth quarter 2014 report (Under Separate Cover)

 

eView

Auckland Waterfront Development Agency Ltd fourth quarter 2014 report (Under Separate Cover)

 

fView

Regional Facilities Auckland fourth quarter 2014 report (Under Separate Cover)

 

gView

Auckland Tourism, Events and Economic Development Ltd fourth quarter 2014 report (Under Separate Cover)

 

hView

Auckland Council Investments Ltd fourth quarter 2014 report (Under Separate Cover)

 

      

Signatories

Authors

Robert Nelson - Financial Controller

Authorisers

Kevin Ramsay - Manager Finance, Auckland CFO

Stephen Town - Chief Executive

      

 

Council Controlled Organisations Governance and Monitoring Committee

02 September 2014

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Council Controlled Organisations Governance and Monitoring Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Appointments and changes to Legacy Council Controlled Organisations (CCOs)

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains specific information about potential board appointments for Legacy Council controlled Organisations (Mangere Mountain Education Centre and COMET Auckland).  This information needs to be withheld to protect the privacy of the individuals..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Substantive Council Controlled Organisations (CCOs) - Board Appointments

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains specific information about potential candidates for Auckland Council's substantive CCOs (Auckland Transport, Regional Facilities Auckland, Waterfront Auckland and Watercare Services Limited). This information needs to be withheld to protect the privacy of the individuals. .

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.