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Council
Controlled Organisations Governance and Monitoring Committee
02 September
2014
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1 Apologies
2 Declaration of Interest
Member Karen
Wilson declared an interest on Item C1 - Appointments and changes to Legacy Council Controlled
Organisations (CCOs).
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Substantive CCO Fourth quarter full year reports
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Cr RI Clow entered the meeting at 9.53
am.
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The meeting adjourned at 11.05am.
The meeting reconvened at 11.15am.
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Resolution number COU/2014/67
MOVED
by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose:
That the Council
Controlled Organisations Governance and Monitoring Committee:
a) receive the report for the
fourth quarter ending 30 June 2014 and Watercare’s response to the Office of
the Auditor-General Service Performance Review from Watercare Services Ltd.
b) receive the report for the
fourth quarter ending 30 June 2014 from Auckland Transport.
c) receive the report for the
fourth quarter ending 30 June 2014 from Auckland Council Property Ltd.
d) receive the report for the
fourth quarter ending 30 June 2014 from Auckland Waterfront Development
Agency Ltd.
e) receive the report for the
fourth quarter ending 30 June 2014 from Regional Facilities Auckland.
f) receive the report for the
fourth quarter ending 30 June 2014 from Auckland Tourism, Events and Economic
Development Ltd.
g) receive the report for the
fourth quarter ending 30 June 2014 from Auckland Council Investments Ltd.
CARRIED
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10 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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11 Procedural
motion to exclude the public
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Resolution
number COU/2014/68
MOVED by Chairperson PA Hulse, seconded by Cr MP
Webster:
That the
Council Controlled Organisations Governance and Monitoring Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree that
Christien Winter (Sheffield) be
permitted to remain for Confidential Item C2: Substantive Council Controlled Organisations (CCOs) -
Board Appointments after the public has been excluded, because
of her knowledge of the topic, which will help the Council Controlled
Organisations Governance and Monitoring Committee in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Appointments
and changes to Legacy Council Controlled Organisations (CCOs)
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(a) - The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In particular, the
report contains specific information about potential board appointments for
Legacy Council controlled Organisations (Mangere Mountain Education Centre
and COMET Auckland). This information needs to be withheld to protect the
privacy of the individuals.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Substantive
Council Controlled Organisations (CCOs) - Board Appointments
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(a) - The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In particular, the
report contains specific information about potential candidates for
Auckland Council's substantive CCOs (Auckland Transport, Regional
Facilities Auckland, Waterfront Auckland and Watercare Services Limited).
This information needs to be withheld to protect the privacy of the
individuals.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these resolutions is made available to
the public who are present at the meeting and form part of the minutes of the
meeting.
CARRIED
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12.40pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
1.17pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Appointments and changes to Legacy Council Controlled
Organisations (CCOs)
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Secretarial note: Member Karen Wilson declared an
interest on this item and did not take part in the debate or vote.
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Resolution
number COU/2014/69
MOVED
by Deputy Chairperson CM Penrose, seconded by Cr AJ Anae:
That the CCO Governance and Monitoring Committee:
b) note that
Stuart Middleton recently stepped down as Chairperson of COMET Auckland and
thank him for his service in this role.
c) note that
Richard Hall has been elected Chairperson of COMET Auckland.
d) agree that
only resolutions b) and c) be restated in the open section of the minutes.
e) agree that the
report and attachments regarding appointments and changes to Legacy Council
Controlled Organisations, remain confidential, and only decision a) be made
publicly available when the appointee has been notified.
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1.17 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Council Controlled Organisations
Governance and Monitoring Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
