I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 16 September 2014

6.00pm

Devonport-Takapuna Local Board Chamber
Takapuna Service Centre
Level 3
1 The Strand
Takapuna

 

Devonport-Takapuna Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Mike Cohen, QSM, JP

 

Deputy Chairperson

Joseph Bergin

 

Members

Dr Grant Gillon

 

 

Dianne Hale, QSO, JP

 

 

Jan O'Connor

 

 

Allison Roe, MBE

 

 

(Quorum 3 members)

 

 

 

Sonja Tomovska

Local Board Democracy Advisor

 

9 September 2014

 

Contact Telephone: (09) 486 8593

Email: sonja.tomovska@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

Portfolio

Responsibilities

Primary

Associate

Governance

Board leadership

Board-to-Council and Board to Board relationships

Board to CCO relationships (strategic governance matters)

Civic duties

Advocacy (local, regional and central government)

Community partnerships

Relationships with Maoridom

Relationships with youth

Relationships with government

Unitary Plan

Policy and planning:

-          local board plan

-          local board agreement

-          local area plan

Chairperson

Deputy Chairperson

Economic development

Key relationships with ATEED

Business Improvement Districts

Establish and promote local priorities in relation to economic development and tourism

Town centre renewal, design and maintenance

Town centre marketing and community safety

Member Bergin

Member Hale

(with lead responsibilities for events)

Community development and resilience

Community development

Neighbourhood relationships

Community advocacy

Community safety (excluding town centres)

Graffiti removal

Relationships with Civil Defence Emergency Management Group

Community preparedness disaster response relief and recovery

Artistic and cultural service levels

Promoting artistic endeavour

Member Roe

Member O’Connor

Parks and natural environment

Neighbourhood parks and reserves (including esplanade reserves and the coastline)

Design and maintenance

Plantings, playgrounds, tracks, bollards, walkways and green cycleways

Local priorities in relation to regional environmental management

Coastal management including mangrove encroachment and erosion mitigation

Restoration of wetlands, streams and waterways

Natural heritage

Events

Member Gillon

Member Cohen

 

Member Roe (particular involvement in walking, cycling, walkways, cycleways and greenways only)

Transport and infrastructure

Transport projects and policy matters (e.g. roading, footpaths, public transport)

Infrastructure projects and policy matters (e.g. water, stormwater)

Member O’Connor

Member Hale

Regulatory

Oversight of regulatory activities including:

-          bylaws

-          consent processes (including input in to decisions on notifications for resource consent applications)

-          licensing and compliance

Liquor licensing and enforcement

Heritage issues

Member Hale

Member Gillon

Recreational and community facilities

Stewardship of recreation centres and community facilities

Libraries (including events and services relating to libraries and recreation centres)

Local arts facilities and amenities

Member O’Connor

Member Hale

Note: these allocations and responsibilities will be reviewed in May 2015 prior to the changeover of the chairperson.

 


Devonport-Takapuna Local Board

16 September 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Deferral of 2014/2015 capital projects                                                                         7

13        Devonport-Takapuna Local Board Community Development, Arts and Culture Work Programme 2014 – 2015 Final                                                                                    15

14        Proposed Takapuna Centre Plan                                                                               23

15        Preparation of a Devonport-Takapuna Local Economic Development Action Plan    59

16        Submissions on the Devonport-Takapuna Draft Local Board Plan                      61

17        Provision of Lane Spaces at Takapuna Pool and Leisure Centre                       115

18        Explanation of the Regional Graffiti Vandalism Prevention Programme           117

19        Auckland Transport Update on Issues Raised in August 2014 for the Devonport Takapuna Local Board                                                                                              121

20        Regional Facilities Auckland Fourth Quarter Report 2013-14                             131

21        Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2014                                                                                                                             157

22        Scope of 2014/2015 Review of Local Dog Access Rules for the Devonport-Takapuna Local Board area                                                                                                        169

23        Review of Alcohol Control Bylaws - Proposed bylaw for local board feedback 191

24        Record of Briefing/Community Forum - 26 August and 2 September 2014       225

25        Ward Councillors Update                                                                                         285

26        Chairperson's reports                                                                                               287

27        Board Members' reports                                                                                           289  

28        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

29        Procedural Motion to Exclude the Public                                                               291

C1       Reserve lease process                                                                                              291  

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 19 August 2014, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations.  Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board.  This means that details relating to deputations can be included in the published agenda.  Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests to speak had been received.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Devonport-Takapuna Local Board

16 September 2014

 

 

Deferral of 2014/2015 capital projects

 

File No.: CP2014/19684

 

  

 

Purpose

1.       To seek agreement from the Devonport-Takapuna Local Board to the list of capital projects outlined in Attachment A that are proposed for deferral from 2014/2015, prior to consideration by the Finance and Performance Committee on 18 September 2014.

Executive summary

2.       Prior to decisions being made by the Finance and Performance Committee regarding a 2014/2015 capex deferral programme, engagement was held with all local boards.

3.       Between 12 and 19 August 2014, staff attended 21 local board workshops to outline the capex deferral process and obtain feedback on proposed deferrals affecting each local board area.

4.       On 21 August 2014, the Finance and Performance Committee resolved that decisions on the deferral of local board capital projects from 2014/2015 to 2015/2016 be deferred until local boards have formally considered and responded to each project in full (FIN/2014/47).

5.       The list of capex projects proposed for deferral is outlined in Attachment A

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      formally consider and agree the deferral of capex projects outlined in Attachment A to 2015/2016.

b)      note that any projects where timing has been deferred, but project planning is underway, should be given high priority in the 2015/2016 capital programme.

 

Comments

Background

6.       As foreshadowed in the 2014/2015 Annual Plan and Long-term Plan (LTP) workshops, operating budgets for 2015/2016 (the first year of the LTP 2015-2025) would need to be reduced by about $90 million to achieve a 2.5 per cent average rates increase.

7.       It is not possible to reduce the average rates increase for 2015/2016 down to 2.5 per cent solely by reducing or deferring capex in that particular year. The lagged impact of changes in the capital programme on operating budgets means that reducing or deferring capex in 2014/2015 will have a greater impact on rates for 2015/2016.

8.       Since amalgamation the quantum of planned projects each year has exceeded council’s capacity to deliver. While delivery capacity is now increasing, a significant bow wave has built up. This historical underspend is acknowledged in the Annual Plan and factored into council’s rates and debt projections by way of a $207 million assumed underspend. However, the individual projects that will not be delivered are not explicitly identified in the Annual Plan as they had not yet been identified.

9.       Council staff have reviewed 2014/2015 capex budgets to identify work that must be completed this year as a matter of practical necessity, or where not doing the project in this timeframe would negatively impact existing service levels, external revenue or the realisation of efficiency savings.

10.     The specific categories used to develop the list of deferred projects and process undertaken is explained further in Attachment B, which was circulated to local boards prior to the proposed capex projects for deferral being discussed at a recent workshop.

11.     In order to develop a realistic capex programme for 2014/2015 and contain pressure on rates in 2015/2016, staff recommend that the capex projects included in Attachment A be explicitly deferred from 2014/2015 to 2015/2016, and be included as part of the LTP prioritisation process.

12.     Between 12 and 19 August, staff attended workshops for all 21 local boards to obtain feedback on the proposed capital deferral schedules for 2014/2015. This engagement provided opportunity for local boards to ask questions, reinforce the reason for deferring capital funds and provide feedback on the status of projects in alignment to criteria used to assess proposed deferrals.

13.     Of the total proposed projects for deferral tabled at the Finance and Performance Committee on 21 August 2014, regional projects amounted to $80 million; local projects amounted to $35 million and CCO’s collectively deferred $109 million.

14.     Staff reduced the total of local projects for deferral by approximately $7 million due to responding to the information provided through the recent workshops held with local boards. These reductions were due to corrections in applying the criteria used for identifying potential deferrals. Attachment A takes into account these reductions.

15.     Local boards also identified projects that are discretionary and could be deferred, but which are very important to their local community. Rather than making decisions about removing any high-priority discretionary projects from the deferral list, staff included these comments in the schedule provided to the Finance and Performance Committee.

16.     The decisions being made are budget adjustments that represent timing changes only. Any decisions to drop or reprioritise projects should be made as part of the LTP process.

17.     Through September and October local boards, the governing body, CCOs and council staff will all contribute to the development of draft LTP 2015-2025 budgets in response to the Mayoral Proposal. Decisions on discretionary local budgets will be made by local boards in October, and decisions on regional activities and local asset based services will be made by the Budget Committee on 5-7 November.

18.     Local board plans, along with the Auckland Plan and the agreed spatial priorities, will help inform this prioritisation. Final decisions on which projects are included in the LTP 2015-2025 will be made by 30 June 2015, following full public consultation.

 

Attachments

No.

Title

Page

aView

List of 2014/2015 projects proposed for deferral until 2015/2016 including local board feedback

9

bView

Local board memo distributed prior to the workshops on 7 August 2014

11

      

Signatories

Authors

Taryn  Crewe - Financial Planning Manager - Council Parent

Authorisers

Matthew Walker - Manager Financial Plan Policy and Budgeting

Karen Lyons - Manager Local Board Services

 


Devonport-Takapuna Local Board

16 September 2014

 

 

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Devonport-Takapuna Local Board

16 September 2014

 

 

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Devonport-Takapuna Local Board

16 September 2014

 

 

Devonport-Takapuna Local Board Community Development, Arts and Culture Work Programme 2014 – 2015 Final

 

File No.: CP2014/17130

 

  

 

Purpose

1.       The purpose of this report is to report back on discussions held on the Community Development, Arts and Culture (CDAC) 2014 - 15 Devonport-Takapuna Local Board work programme and to seek final approval.

Executive summary

2.       The CDAC work programme 2014 – 2015 for the Devonport-Takapuna Local was presented to the board at its meeting on 17 June 2014. At the meeting the board resolved ()to defer the approval of the work programme pending discussions with staff to clarify the budget,  and to ensure that the activities in the work programme did not duplicate the activities of community partners (resolution DT/2014/139). 

3.       Staff met with the Chairperson and portfolio holders on 15 July 2014 and discussed these issues to the satisfaction of the board members present. The work programme is now attached for approval from the board.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve the Devonport-Takapuna Local Board Community Development, Arts and Culture Work Programme 2014 – 2015.

 

Comments

4.       The CDAC work programme 2014 – 2015 for the Devonport-Takapuna Local was presented to the board at its meeting on 17 June 2014. At the meeting the board resolved to (resolution DT/2014/139):

a)         defer approval of the Community Development Arts and Culture (CDAC) work programme 2014/15 until its July meeting (excluding the undertakings outlined in resolutions b) through f) below), subject to further discussion with relevant council staff at the next available board workshop regarding:

i.         planned activities to be undertaken with regard to place making and capacity building in the community facilities, services and recreation priority areas;

ii.        ii.the budgets and existing resources available for those activities listed in Attachment A that will be undertaken ‘within existing resources’; and

iii.       iii.further clarity as to how the proposed CDAC work programme relates to those activities planned for 2014/15 by key community groups and stakeholders in order to avoid duplication of service / programme delivery.

5.       Senior Community Development and Safety (CDS) staff met with the Chairperson and community resilience portfolio holders on 15 July 2014, at which they confirmed budgets for the listed activities and clarified how the work programme outlined would not duplicate community stakeholder activities.

6.       The following points were covered in the discussion:

·    Placemaking: This activity is carried out primarily by the community coordinators (CoCos) and supported by CDS by providing access to specialist courses (e.g. UNITEC summer series), seminars or one on one mentoring. An example is CDS funding the company ‘Catalyse’ to support the Takapuna CoCo to undertake placemaking in Sunnynook and Takapuna neighbourhoods. The objective is to provide support to community partners and not to replicate their activities.

·    Capacity building: This includes liaison with community partners, such as Raeburn House and NSCSS, who deliver courses and seminars to strengthen the community sector. CDS also commissions projects such as the Community Coordinator Refresh to strengthen the delivery of community development on the North Shore.

·    The role of CDS is to support community partners, broker relationships with council departments and resources, and ensure that reporting and accountability meet local board requirements.

·    The existing resources do refer to existing budgets and staff time.

·    As many community development projects emerge during the financial year, it was agreed that any significant expenditure or project will be discussed with local board portfolio holders before being committed.

Consideration

Local board views and implications

7.       The draft 2014 – 2015 work programme was considered by the local board at a workshop on 22 April 2014 and again on 15 July 2014.

Maori impact statement

8.       Improving Maori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Maori community development projects. The CDAC work programme deliverables aim to improve well-being among Maori living in the local board area. The focus of this CDAC work programme is to support Maori targeted initiatives.

Implementation

9.       CDAC staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The CDAC work programme will be implemented within the annual plan 2014 – 2015 budget.

 

Attachments

No.

Title

Page

aView

CDAC Work Programme FY 2014-2015 for Devonport Takapuna Local Board

19

     

Signatories

Authors

Karen Johns - Manager Community Development and Partnerships North

Authorisers

Kevin Marriott - Acting Manager Community Development Arts and Culture

Eric Perry - Relationship Manager

 



Devonport-Takapuna Local Board

16 September 2014

 

 


Devonport-Takapuna Local Board

16 September 2014

 

 


Devonport-Takapuna Local Board

16 September 2014

 

 



Devonport-Takapuna Local Board

16 September 2014

 

 

Proposed Takapuna Centre Plan

 

File No.: CP2014/17970

 

  

 

Purpose

1.       To seek the Devonport-Takapuna Board’s endorsement of the Takapuna Centre Plan.

Executive summary

2.       The Takapuna Centre Plan: Implementing the Takapuna Strategic Framework (the centre plan) highlights and provides greater visibility for the transformational projects in Takapuna’s commercial heart. It is a continuation of the Takapuna Strategic Framework (TSF), providing further detail on the transformational projects proposed by the TSF as well as an update on how council is implementing previous planning work. Features of the centre plan are:

§ Principles to guide future development within Takapuna;

§ Place-shaping factors which are integral to Takapuna’s unique character;

§ Three headline projects designed to showcase Takapuna’s potential for improvement; and

§ Other actions that council and Auckland Transport can undertake.

3.       The centre plan has been prepared with key internal stakeholders involved in the headline projects and other actions. Public engagement was not carried out because the plan’s content is largely an update of previous work identified through extensive public engagement and community feedback. The plan is intended, through its clear and accessible format, to make the community and private interests aware of the headline projects that will help to transform the heart of Takapuna over the next 30 years.

4.       The current version of the centre plan contains amendments that resulted from a workshop with the local board on 23 June 2014.

5.       Following local board consideration, the centre plan will be reported to the Auckland Development Committee for endorsement for publication.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      endorse the ‘Takapuna Centre Plan: Implementing the Takapuna Strategic Framework’ and recommends to the Auckland Development Committee that the plan be approved for publication

 

Comments

Background

6.       The Takapuna Centre Plan: Implementing the Takapuna Strategic Framework (the centre plan) highlights and provides greater visibility for the transformational projects in Takapuna’s commercial heart. It is a non-statutory document that reinforces Auckland Council’s vision for Takapuna’s future as a metropolitan centre.

7.       The centre plan brings together ongoing planning initiatives (Takapuna Strategic Framework; the Auckland Plan, Devonport-Takapuna Area Plan, and various transformation projects) as they relate to Takapuna centre. Features of the centre plan are:

§ Principles to guide future development within Takapuna;

§ Place-shaping factors which are integral to Takapuna’s unique character;

§ Three headline projects designed to showcase Takapuna’s potential for improvement; and

§ Other actions that council and Auckland Transport can undertake.

8.       The centre plan was drafted in collaboration with key internal stakeholders involved in the three headline projects and other actions. Public engagement has not been carried out as part of the centre plan development. This is because the plan’s content is largely an update of how council is implementing previous planning work identified through extensive public engagement and community feedback.

9.       The plan is intended, through its clear and accessible format, to make the community and private interests aware of the headline projects that will help to transform the heart of Takapuna over the next 30 years.

The Takapuna Strategic Framework (TSF)

10.     The centre plan was prepared as a continuation of the Takapuna Strategic Framework (TSF). North Shore City Council prepared the TSF in 2010 to guide the strategic growth and change of Takapuna centre and its surrounding area over the next 30 years. Much of the research, analysis and community feedback are directly reflected in the content of the centre plan.

11.     Since the adoption of the TSF, Auckland Council and the private sector have undertaken projects to improve Takapuna Centre. Examples include council’s upgrades in Hurstmere Green, and private projects such as McKenzies and ‘the Commons’.

12.     Current council projects including the funded Hurstmere Street upgrade, and private developments (such as a new dinning precinct along the Strand) build on the strengths of the local economy and the lifestyle attraction of the centre. The completion of the centre plan is timely for council’s consideration of projects in the TSF as part of the Long-term Plan (LTP) process.

The Auckland Plan, the Draft Devonport-Takapuna Area and Local Board plans

13.     In mid-2014 the local board endorsed the Draft Devonport-Takapuna Area and Local Board Plans. The area plan is a 30-year local spatial plan to achieve the directions of the Auckland Plan at a local board level. The local board plan sets out the priorities and preferences of the local community over a three year period and provides the context for local board decision making.

14.     Responding to what the community has said, these documents identified the need for the Takapuna Metropolitan Centre to be an area for prioritised investment by council and the private sector. The centre plan gives effect to this priority though its headline projects and identified actions.

Key content of the Centre Plan

15.     The proposed Takapuna Centre Plan is attached as Appendix A for review. Following explanatory and context sections, the centre plan sets out principles and place-shaping factors identified by the TSF and more recent work. The place-shaping factors which will anchor any future development within the ‘sense of place’ unique to Takapuna’s beach-side setting are:

§ Character and landscape

§ Urban form

§ Public open space

§ Activities

§ Access and movement.

16.     The centre plan focuses on providing more detail on the headline projects proposed by the TSF. They are catalyst projects identified as having the most effect on the long term success of Takapuna’s commercial heart. They signal council’s intent to the private sector and through strong images and graphics, and the plan seeks to capture the community’s imagination and enthusiasm for the possibilities of those projects. The headline projects are:

§ Redevelopment of council-owned Anzac St carpark into a quality mixed-use development in the heart of Takapuna

§ Upgrading the open space link between Hurstmere Green, the Strand, and Takapuna Beach thereby opening the centre to its stunning coastal setting

§ Progressive streetscape upgrades beginning with Hurstmere Road, to transform the centre’s public spaces.

17.     Other actions are identified to be delivered over the next 30 years. These focus on projects that, in collaboration with Auckland Transport, council can work on to achieve quality developments on its own properties, streets, and public open space.

Consultation to date

18.     As noted earlier, there has been no further public engagement in developing the centre plan. However, community engagement for the Devonport-Takapuna Area Plan and the Local Board Plan, which took place from 14 July to 7 August, provided the following views relevant to Takapuna centre:

§ General support for development of Takapuna’s commercial heart

§ Support strengthening linkages between the centre and Takapuna Beach

§ Support improvements to Hurstmere Road.

Consideration

Local board views and implications

19.     A working draft of the centre plan was work-shopped with the local board on 23 June 2014. The discussion around the content of the plan is summarised below.

Local board feedback

Staff response

While local board members generally supported the purpose and initiative of the centre plan, there was no consensus on the balance of open space to development depicted in the concept image for Anzac Quarter.

Worked with council’s urban design team to come up with an alternative configuration which better aligns with the concept first endorsed by the local board at the workshop on development options for the Anzac Street carpark site in December 2012.

Public Open Space’ preferred over the term ‘Public Realm’

Changed terminology

 

20.     The subsequent amended version of the centre plan was work-shopped with the local board on 25 August 2014. The comments from the workshop will be tabled at the local board’s meeting of 16 September 2014.

Maori impact statement

21.     No specific engagement with Maori was undertaken as part of the Takapuna Centre Plan. Maori aspiration for Takapuna centre is given effect by the centre plan through its strategic links with previous planning initiatives and the draft area and local board plans.

22.     Consultation with mana whenua was undertaken on the Takapuna Strategic Framework Discussion Document. More recently, in February and July 2014, hui were held with 9 mana whenua groups and matawaaka representatives on Maori aspirations for the Draft Devonport-Takapuna Area Plan. As a result of the hui, Maori outcomes were developed and integrated throughout the draft plan.

23.     The key opportunity identified in the draft area plan include partnering with mana whenua on local environment projects and exploring opportunities to develop and use open space to actively highlight their role as kaitiaki. The public space projects highlighted in the centre plan provides such opportunities.

Implementation

24.     Implementation of the Takapuna Centre Plan can occur through a range of methods including the Long-term Plan (including Local Board Agreements), local board plans, and advocacy for the delivery of projects through other agencies (including CCOs). The delivery of the identified projects will be dependent on continued commitment of funding and council working together with the private sector.

 

Attachments

No.

Title

Page

aView

Takapuna Centre Plan

27

     

Signatories

Authors

Wayne Siu - Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

16 September 2014

 

 

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Devonport-Takapuna Local Board

16 September 2014

 

 

Preparation of a Devonport-Takapuna Local Economic Development Action Plan

 

File No.: CP2014/19761

 

  

 

Purpose

1.       The purpose of this report is to seek endorsement from the Devonport-Takapuna Local Board to undertake a local economic development (ED) action plan.  The report outlines the process for developing an action plan, the activities involved, and timeframe for delivery.

Executive summary

2.       The development of local ED action plan has been signalled in the draft Devonport-Takapuna local board plan. 

3.       Local boards have an important role to play in local economic development, and provide informed input to regional economic development initiatives where appropriate. Development of a local economic development action plan provides a mechanism to identify local economic development issues and opportunities, and scope and implement initiatives in response.

4.       The board is now being asked to endorse the preparation of a Devonport-Takapuna local ED action plan.  If approved, staff will prepare a draft action plan for local board approval in December 2014, which will identify priority projects and initiatives that will enhance local economic development within the local board area.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      endorse the preparation of a local economic development action plan for the Devonport-Takapuna Local Board.

b)      approve funding of up to $25,000 for the development of a local economic development action plan.

 

Comments

5.       The purpose of a local ED action plan is to confirm prioritised local economic development activities in Devonport-Takapuna that will improve economic outcomes.  

6.       The completion and implementation of an action plan is signalled within the draft Local Board Plan.  The plan will be a platform for the Devonport-Takapuna Local Board and other parties to advocate or catalyse priority activities for economic development.  It will build on the board’s economic development priorities identified in the draft local board plan to encourage new business, and support existing business activity that significantly improves the local economy and provides job opportunities for local people.  The growth in numbers of new high-value businesses and jobs, along with a growing number of creative and innovative enterprises, is also important for the local board. 

7.       The action plan will be developed by the local economic development team for the local board in collaboration with stakeholders including BIDs, business associations, Auckland Council/ATEED, and education, industry and sector groups.  Developing the action plan provides the opportunity to engage with a range of stakeholders who deliver economic development initiatives, thereby emphasising a partnership approach to the delivery of local economic development. 

8.       If endorsed, the plan will be drafted between October and December 2014.  This will include a review of key strategies, plans, research projects, and current and planned economic development initiatives within the local board area.  The review will provide an understanding of the local economic context, and the strengths, opportunities and challenges of the local economy will guide initial stakeholder conversations, and inform the development of actions for the plan.  Further targeted consultation with key stakeholders will take place once the local board approves the draft economic development action plan prior to the local board’s final endorsement. 

9.       The action plan will be the mechanism to prioritise the local board’s support for economic development and indicate budget allocations over a three year period.  The action plan will also be reviewed annually, providing a focus on activity underway, completed actions and potential new opportunities.  The priority actions will then be finalised as the local economic development work programme for the following financial year.   

Consideration

Local board views and implications

10.     An initial meeting has been held with the Devonport-Takapuna Deputy Chairperson to discuss the proposed local economic development action plan.  The Economic Development portfolio holders will be kept up to date with, and be involved with the development of plan.  A preliminary workshop with the local board has been scheduled for the 7th October to discuss local economic development priorities.  In addition, a draft action plan will be presented to the local board in December for feedback and approval prior to final consultation. 

Māori impact statement

11.     There is specific reference to Māori economic development within the Auckland Economic Development Strategy.  Te Waka Angamua will be involved with the development of the draft action plan in order to identify local iwi and Māori businesses that should be consulted.  This will enable local economic opportunities and challenges within the Devonport-Takapuna local board area to be identified from a Māori perspective.

12.     As part of developing the local economic development action plan, some actions may be identified which are relevant to the Tāmaki Collective or the Maunga Authority (currently under formation).  Consultation with these groups would be required if this is the case. 

Implementation

13.     The local economic development action plan will form the basis for the local economic development work programme for the local board.  The work programme should include the priority projects that are identified in the local economic development action plan. 

14.     In the final quarter of each year, Auckland Council’s Local Economic Development team will hold a planning workshop with the local board to review the action plan, and completed actions will be removed and new ones added.  Priority projects will be included in the local economic development work programme for the following financial year.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Janet Schofield - Business Area Planning Manager

Authorisers

Eric Perry - Relationship Manager

Harvey Brookes - Manager Economic Development

 


Devonport-Takapuna Local Board

16 September 2014

 

 

Submissions on the Devonport-Takapuna Draft Local Board Plan

 

File No.: CP2014/20466

 

  

 

Purpose

1.       This report presents a more detailed analysis of the submissions received to the Devonport-Takapuna Local Board Draft Local Board Plan (the draft plan).

Executive summary

2.       The consultation period for the Devonport-Takapuna Draft Local Board Plan ended on 6 August 2014.

3.       388 submissions were received to the Draft Devonport-Takapuna Local Board Plan 2014. Of these, 32 were proforma based submissions relating to smokefree issues there were 29 pro-forma based submissions relating to football facilities at Dacre Park.  Thirty five of the submissions received were made to all draft local board plans.

4.       94 submitters requested the opportunity to speak in support of their submission at a public hearing.

5.       A high level summary of the submissions received was presented in the ‘Summary of submissions to the Draft Devonport-Takapuna Local Board Plan 2014’ report that the board considered when hearing oral submissions.

6.       This report provides a more detailed level of analysis of the submissions received along with the analysis set out in that earlier report.

7.       The majority of submitters largely supported the draft plan.  There were however a large number of refinements suggested by submitters.  A more detailed analysis of the submissions received on the draft plan is attached as Attachment A.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the analysis of submissions regarding the Devonport-Takapuna Draft Local Board Plan.

b)      agree the areas of potential changes to the Devonport-Takapuna Draft Local Board Plan.

c)      delegate portfolio holders the authority to provide further comments to the Local Board Advisor as the final plan is drafted for adoption.

d)      adopt the Devonport-Takapuna Local Board Plan 2014-2017 at its meeting on 14 October 2014.

 

Comments

8.       All submissions received have been entered into the Feedback Management System (FMS) and coded to the outcomes, objectives and key initiatives set out in the draft plan.

9.       The coding structure contained in the FMS was tailored to the content of the draft plan, with separate codes being created for each outcome, objective and key initiative.  This structure has enabled detailed analysis of the comments made on differing aspects of the draft plan. 

10.     Notwithstanding this detailed structure, coding is not a precise science.  For example, many submitters responding on the pro-forma submission form contained in the summary document, responded to question four, which asked if there were any items missing from the draft plan.  Many of the responses made to this question made comment on issues that were in fact included in the full draft plan, but which had not been included in the summary document. 

11.     Due to the largely hierarchical structure of the draft plan into outcome areas, objectives and key initiatives, it is also possible in most cases to code the same response to more than one element of the draft plan.

12.     In addition to considering the analyses set out in the attachment to this report, board members should also refer to the detailed submissions when considering recommended changes they may wish progress. 

Consideration

Local Board Views

13.     The Devonport-Takapuna Local Board will consider its final Draft Devonport-Takapuna Local Board Plan 2014 at the Local Board Plan 2014 hearing meeting on Tuesday 14 October.

Maori Impact Statement

14.     The Devonport-Takapuna local board has given consideration to Māori outcomes throughout the development of the Devonport-Takapuna Local Board Plan; consequently the implementation of the plan has the potential to contribute to positive outcomes for Māori.

15.     The Devonport-Takapuna Local Board met with mana whenua and mataawaka during the early stages of the development of the local board plan.  Views expressed by mana whenua and mataawaka during this hui have been considered and helped inform the development of the plan.

16.     The outcomes, objectives and initiatives included in the plan will support the delivery of the Auckland Plan.  All of the draft plan will benefit Māori as part of the Board’s community.  A number of initiatives focus directly on issues of importance to Māori such as improving and maintaining the natural environment or documenting and marking sites important to Māori heritage.  Other areas of the draft Plan such as its initiatives focusing on youth (employment, cultural and recreational) or public transport initiatives will particularly benefit impact on Māori due to the Māori community’s demographic and socio-economic characteristics.

Implementation Issues

17.     Implementation issues on the various matters raised in submissions will be considered when making decisions at decision-making meetings on the Draft Devonport-Takapuna Local Board Plan on 14 October 2014.

 

Attachments

No.

Title

Page

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Analysis of Submissions

63

     

Signatories

Authors

Andy Roche - Local Board Advisor

Authorisers

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

16 September 2014

 

 





















































Devonport-Takapuna Local Board

16 September 2014

 

 

Provision of Lane Spaces at Takapuna Pool and Leisure Centre

 

File No.: CP2014/16797

 

  

 

Purpose

1.       To inform the board of operational changes required to the allocation of pool space at the Takapuna Pool and Leisure Centre to allow for improved community access.

Executive summary

2.       Pool space at the Takapuna Pool and Leisure Centre is coming under increased pressure due to facility membership and ‘Learn to Swim’ registrant growth. Currently user groups occupy up to 60 percent of available pool space on some nights. Facility management will be reducing the lane space allocated to some regular user groups.  This will increase available lane space to the general public, other community groups and ‘Learn to Swim’ programmes.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the report.

b)      support the Centre Manager of the Takapuna Pool and Leisure Centre to initiate discussion with key users groups about the changes to lane space to enable an increase in lane space for general public and other community groups and programmes.

 

Comments

Background

3.       The Takapuna Pool and Leisure Centre is coming under growing pressure to balance the allocation of lane space between general public, lane swimmers, children’s free play, ‘Learn to Swim’ lessons and regular user groups. There has been a steady increase in facility memberships and increased usage from general public lane swimmers and a growing ‘Learn to Swim’ programme. Coupled with the introduction of free swimming for under 16 year olds, aquatic space is at a premium especially at peak times between 5pm and 8pm on weeknights.

4.       Due to the changing demands for water space by the community, the number of lanes allocated to some long standing user groups will need to be reviewed in order to meet the requirements of all community groups, the general public and the facility’s operational requirements.

5.       Two groups that will be especially impacted by this change will be the North Shore Swimming Club and the North Shore Masters Swim Club. Historically, these clubs have been allocated a significant portion of lane space in peak times. For example, the North Shore Swimming Club utilises 4 of the available 6 lanes on a Tuesday and Thursday evening between the hours of 6pm and 8pm, which is an identified peak time for pool usage for casual users and an area of potential growth for the ‘Learn to Swim’ programmes. Facility management is proposing a change to the times and allocation of lane space to better accommodate competing demands from the wider community and operational needs.

Strategic Context

6.       The Mayor’s vision for Auckland includes getting people active, and two key aspects of this are to provide quality opportunities for all Aucklanders to participate in sport and recreation activities and to optimise the use of recreation and sport facilities. In order to meet these priorities the utilisation of pool space needs to be reviewed constantly in order to provide effective, efficient allocation of the space available.

7.       The free swimming policy for under 16 year olds has meant an increase in younger swimmers, and an increased need to provide structured and unstructured space for this age group.

8.       ‘Learn to Swim’ programmes offered from the Takapuna Pool and Leisure Centre continue to grow in popularity and promote an important life skill that allows children to enjoy a wide variety of aquatic activities, and ultimately contribute to reducing the drowning statistics.

Consideration

Local board views and implications

9.       At a workshop on 24th June 2014, the recreation portfolio members of the Devonport –Takapuna Local Board (Members Hale, O’Connor and the Chairperson) supported in principle the reduction of lane space to allow improved community access to pool space and an increased ‘Learn to Swim’ service.

Maori impact statement

10.     N/A

Implementation

11.     Once this report has been received by the local board, implementation will take place in two stages. The first will be contacting all user groups and discussing their usage of the pool along with proposed changes in September.  At this point user groups will be invited to submit their pool space requests for 2015. Bookings will be based on projected numbers and agreed capacity in a lane based on children or adults.

12.     Changes to pool space allocation and bookings will occur in the first school term of 2015 in February, and space will be booked on an as available basis.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Michael Groom - Group Manager Eastern Region

Authorisers

Rob McGee - Manager Leisure – Parks, Sports and Recreation

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

16 September 2014

 

 

Explanation of the Regional Graffiti Vandalism Prevention Programme

 

File No.: CP2014/13156

 

  

 

Purpose

1.       To provide information to the Devonport-Takapuna Local Board around the graffiti prevention programme, specifically addressing enforcement statistics, scope of contracts and prevention strategies.

Executive summary

2.       Graffiti vandalism prevention staff attended the April Devonport-Takapuna Local Board meeting to discuss a rise in graffiti incidents in the area. Further information was requested by the board that included strategies to reduce graffiti vandalism, as well as statistics regarding enforcement against offenders. The board also sought clarification around the scope of the eradication services in the business district.

3.       Devonport-Takapuna Local Board area has had 1,674 graffiti incidents between 1 July 2013 and 26 May 2014. This is the fourth lowest number of graffiti incidents per local board area in the Auckland region.

4.       The board area also scored highly on an independent bi-annual regional survey of graffiti vandalism with a score of 100 out of 100 for assets in-scope of the contract, and an ambient score of 93 out of 100. The score of 100 indicates that there was no graffiti present on in-scope assets at the time of the audit. The ambient survey is in relation to graffiti that can be seen by the public, regardless of whether the asset is in-scope or out-of-scope of the contract. A score of 93 indicates that there was some graffiti present near the audit site but it was minor in extent and many people passing through would not notice it.

5.       This report provides an explanation around the cost effectiveness of the graffiti vandalism prevention programme and why the extent of in-scope assets should not be increased. It also outlines prevention methods suitable for the board area. This includes rapid removal of graffiti within the local board area, murals for hotspot walls and a regional communications plan. Other options that may not be cost effective given the low level of offending in the board area would be youth led activation of hotspot areas. Enforcement information is also provided for the northern contract area.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the Explanation of the Regional Graffiti Vandalism Prevention Programme report.

 

Comments

6.       New and improved graffiti vandalism prevention services commenced across the Auckland region on 1 July 2013. The service scope across the region is now consistent and has been substantially increased. Residential immediate street frontage walls and fences (including small business premises) are now attended to daily by specialist service providers. In existing service agreements, “small business” refers to owner operated small businesses, neighbourhood shops and shop frontages within a town centre. Large commercial properties are not within the scope of services. These include industrial, corporate entities, body corporates, franchises, retailing chains, banks and vehicle service stations.

7.       During the April 2014 local board business meeting, the board requested staff to look at the scope of the contracts in regards to shop frontages:

Resolution Number DT/2014/74:

That the Devonport-Takapuna Local Board:

b)   requests that more shop frontages, where appropriate, be brought into the scope of the Graffiti Vandalism Prevention Programme in consultation with the Business Improvement Districts (BIDs) and the community facilities trusts, to ensure consistency of delivery.

8.       The inclusion of large commercial properties in the service agreements was cost prohibitive during the procurement process. Current resourcing and funding levels do not allow for an increase in the scope of the contracts. Community Safety staff are available to work with the local board to develop creative responses to graffiti vandalism in their area, alongside business and community partners as appropriate.

9.       Staff discussion recently took place with the Takapuna Beach Business Association manager to offer support and clarify how to work together effectively.

10.     During the April 2014 local board business meeting, the board requested staff to report back to the board on graffiti vandalism reduction strategies:

Resolution Number DT/2014/74:

That the Devonport-Takapuna Local Board:

c)   requests officers to report back to the board on how they will reduce the level of graffiti in the board area.

11.     Staff attended the Devonport-Takapuna Local Board Community Development and Resilience Portfolio meeting on 24 July 2014 to discuss graffiti vandalism prevention strategies.

12.     One of the most effective prevention strategies for graffiti vandalism is rapid removal. Community Safety requested council staff and contractors be more proactive in the board area after the local board raised concerns in the April 2014 business meeting. Staff received positive feedback from members at the portfolio meeting that graffiti had not been as much of an issue in the past few months. Staff will endeavour to keep this level of eradication service in the board area from now on.

13.     Graffiti prevention staff work with town centre managers across the region to develop locally appropriate strategies to reduce graffiti vandalism. Examples include murals on highly vandalised blank walls and sharing CCTV footage to assist in identifying offenders.

14.     Staff also discussed other options at the portfolio meeting. Based on international, national and Auckland-based evidence of what is effective in graffiti education and prevention, two new strategies under development for the region are:

·     a communications campaign targeted at residential and commercial property owners that provides advice on graffiti reduction strategies; and

·     a community activation of hotspot areas, led by young people.

15.     Communication campaign

16.     A regional communications campaign will target residential and commercial property owners and provide them with effective methods to reduce graffiti that support placemaking and community building at the same time. The campaign could include: 

·     appropriate paint colours to use for quick removal by contractors;

·     planting techniques to restrict access to blank walls;

·     crime prevention through environmental design (CPTED) approaches including lighting;

·     mural and public art opportunities with links to local artists and placemaking toolkits; and

·     education around the cost of vandalism on the city.

17.     The campaign will use written communication, online content and social media. Where appropriate, network groups will be established linking specialist staff, contractors, police, business associations and community members.

18.     Hotspot activation

19.     As part of efforts to improve perceptions of safety in high priority areas, staff will identify the 10 most prolific graffiti vandalism hotspot areas in the region based on the Stop Tags database records. Council staff will work with external organisations and community groups to rejuvenate spaces and activities for youth in appropriate sites within or around the hot spot areas. Examples of activities could include sport modules or competitions, art activities (including community murals or sculptures), landscape design or gardening, community markets organised and hosted by young people, dance events, fitness, games, local film and business enterprise initiatives.

20.     The criteria identified for this programme includes:

a)      must engage young people in design and delivery

b)      must be at or near hotspots

c)      must build on existing community leadership, networks and skills

d)      not be a one-off event; rather an on-going and sustainable activation of space

e)      does not include interventions that might increase graffiti vandalism (i.e. legal walls)

f)       must engage with local residents and community members around the public spaces being activated, to encourage their involvement in the public space activation.

21.     The graffiti incident records for Devonport-Takapuna local board area are not among the regional or the northern hotspot areas, and as such the board area would not be a priority for this initiative this year. There is significant cost associated with this activity, as the criteria states that it needs to be an on-going activity for it to be effective. If the hotspot activation appealed to the local board and local board funding was available, staff would welcome a discussion on how delivery of this activity in the board area could be assisted. However, staff will continue to work closely with local boards to surface other ideas and initiatives to combat graffiti vandalism.

22.     The regional graffiti vandalism prevention plan also incorporates enforcement strategies in the prevention model. Graffiti vandalism enforcement investigators work closely with police while gathering evidence and information to hold vandals accountable for their actions.

23.     During the April 2014 local board business meeting, the board requested staff to report back on the level of success of the enforcement component of the graffiti vandalism prevention programme.

Resolution Number DT/2014/74:

That the Devonport-Takapuna Local Board:

d)   requests officers to report back to the board on the level of success of identifying offenders and the prosecution rate.

24.     During the 2013/2014 reporting period investigators worked on five cases relating to offenders from the northern area, none of whom were from the Devonport-Takapuna Local Board area.


Consideration

Local board views and implications

25.     Resolution Number DT/2014/74:

That the Devonport-Takapuna Local Board:

a)   continues to monitor the number of graffiti vandalism incidents in the Board area, along with the Graffiti Vandalism Prevention Advisor, and identify and report on any significant positive or negative fluctuations.

b)   requests that more shop frontages, where appropriate, be brought into the scope of the Graffiti Vandalism Prevention Programme in consultation with the Business Improvement Districts (BIDs) and the community facilities trusts, to ensure consistency of delivery.

c)   requests officers to report back to the Board on how they will reduce the level of graffiti in the board area.

d)   requests officers to report back to the Board on the level of success of identifying offenders and the prosecution rate.

Maori impact statement

26.     This report is for information only and therefore does not have direct impact on Maori. Community Development and Safety work in the community contributes to improving wellbeing among Maori communities. Some programmes, such as CAYAD, do work closely with local Maori, but this report does not focus on Maori communities or local Iwi specifically.

Implementation

27.     This report is for information only. There are no outcomes being suggested and as such nothing will be implemented as a result of receipt of this report.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Brian Taylor - Community Safety Programme Manager

Authorisers

Kevin Marriott - Acting Manager Community Development Arts and Culture

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

16 September 2014

 

 

Auckland Transport Update on Issues Raised in August 2014 for the Devonport Takapuna Local Board

 

File No.: CP2014/18160

 

  

 

Purpose

1.       This report provides an update on transport related issues raised by local board members during August 2014. It also includes general information about matters of interest to the Local Board and Attachment A -Schedule of Issues raised in August 2014.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the report entitled ‘Auckland Transport Update on Issues Raised in August 2014 for the Devonport Takapuna Local Board’.

 

Comments

Local Board Resolution

2.       At the Devonport-Takapuna Local Board meeting in April the board requested:- Auckland Transport provide an update report as a matter of urgency regarding the timelines, budget, public engagement process and indicative designs (if available) for the delivery of a new ferry passenger terminal at Bayswater marina (resolution DT/2014/76).

3.       A report into the potential future operability of a bus and ferry integrated facility is underway and due for completion late September 2014. The report will also focus on any impact the prospective facility might have on the building currently occupied by the Takapuna Grammar Rowing Club.

4.       Subject to funding approvals and public transport projects prioritisation, it is anticipated that the construction and installation of a pontoon and bus waiting area could commence in late 2015 or early 2016, with completion targeted for 2017.

5.       Public engagement is anticipated to commence in 2015 as the options study for the bus/ferry facility gets underway.

6.       The budget in the Long Term Plan (LTP) for delivery is in 2021/22 although, as advised at local board meeting in April 2014, the project prioritisation will be assessed in 2015 with the view to bringing funding forward, subject to approval by Auckland Transport and Auckland Council.

Auckland Transport News

 

Savings on the City Rail Link

7.       A significant design change to the City Rail Link (CRL) will save over $150 million, improve the reliability and journey time of train services, minimise construction disruption in Symonds Street and reduce property purchase requirements.

8.       Auckland Transport (AT) has decided to redevelop the existing Mt Eden Station and connect it to the CRL, rather than build a new underground station at Newton.

9.       Since the CRL concept design was developed two years ago, there has been concerted effort to optimise the design and drive value for money. The change that has resulted from this focus will reduce costs by removing the very deep Newton Station, which will also reduce construction disruption in upper Symonds Street by 12 to 18 months.

10.     The improved design will connect passengers at Mt Eden Station to the CRL, which previously by passed them and improve operation reliability through the provision of a separated east-west junction so train lines will not need to cross over each other.

 

Parking Discussion Submissions Closed

11.     Submissions on the Draft Parking Discussion document have now closed after widespread public interest.

12.     More than 4300 submission have been received. There have also been a large number of face to face briefings with organisations throughout the region.

13.     The draft document identifies parking problems affecting the entire region and discusses positive ways to fix them. This is the first time all aspects of parking in Auckland have been reviewed.

14.     The parking discussion document looked at the use of Park n Rides, residential parking zones, managing on and off street parking in the central city and on arterial roads and parking in town centres.

15.     Submissions will now be categorised and grouped to identify key themes. Proposed responses will be developed ready for consideration and review by Auckland Transport’s Board. Once the review is completed, a high level parking strategy for the region will be developed.

16.     Starting sometime next year, detailed consultation with local boards, councilors, communities and business groups will be undertaken on localised changes.

 

Public Transport use at Record levels

 

17.     At the halfway point in 2014, indications are showing that Auckland is heading for a record year for the number of people using public transport in Auckland.

18.     Patronage totaled 72,396,155 for the 12 months to June, which is an increase of 5.6% on the previous year.

19.     More than six million people used the buses, trains and ferries in June, a rise of just under 7% on June last year. Rail is continuing to be a big performer up 14% for the June year. Rail patronage totaled 11,435,085 passengers for the 12 months.

20.     Bus services have also had a strong year; the Northern Express services have carried 6.5% more passengers year on year. Other bus services saw an increase of 4.2%

21.     Ferry trips totaled 5,109,947 an increase of 3.1%

Local board views and implications

22.     This report is for the local board’s information.

Maori impact statement

23.     No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

24.     There are no implementation issues.

 

Attachments

No.

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Page

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Devonport Takapuna Issues Raised by Local Board Members During August 2014