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Finance and
Performance Committee
24 September
2014
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Secretarial Note: Deputy Chair Clow chaired the meeting.
1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
Cr PA Hulse entered the meeting at 2.09pm
pm.
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5.1
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Rating system and methods of revenue collection - Mr M Marinovich,
Grey Power Organisation
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Resolution number FIN/2014/50
MOVED
by Cr CE Fletcher, seconded by Cr CE Brewer:
That the Finance and
Performance Committee:
a) thank
Mr M Marinovich, Grey Power Organisation for his presentation on Council’s
rating system and methods of revenue collection and financial decision making
across the region.
CARRIED
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Chairperson MP Webster entered the
meeting at 2.10 pm and assumed the Chair.
Cr CE Fletcher entered the meeting at
2.12 pm.
Cr M Lee entered the meeting at 2.12pm
Cr WD Walker entered the meeting at 2.13
pm.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
Cr AJ Anae entered
the meeting at 2.18 pm.
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9
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Disposal Recommendation Report
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Angela
Dalton, Manurewa Local Board Chair was in attendance and spoke to the item.
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Resolution number FIN/2014/51
MOVED
by Cr CE Fletcher, seconded by Cr WB Cashmore:
That the Finance and
Performance Committee:
a) That subject to the satisfactory conclusion of any required
statutory processes, the Finance and Performance Committee approves the
disposal of the land at:
i. 20 Barrowcliffe Place, Manukau comprised of an estate in fee
simple, containing 50,000m2 more or less being part of Section 13 SO
435724 contained in certificate of title NA
44C/3;
ii. 31-33 Manukau Station Road, Manukau comprised of an estate
in fee simple, containing 9767.27m2
more or less
being part of Section 1 Survey Office Plan
435724 contained in certificate of title CFR 582667;
b) agree that final terms and conditions to be
approved under the appropriate delegations.
CARRIED
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Secretarial
Note: Pursuant to Standing Orders 3.15.5, Councillor Anae wished his
against the motion be noted.
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10
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Approval of and recommendation for adoption of the 2013/2014
annual report
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Resolution number FIN/2014/52
MOVED
by Deputy Chairperson RI Clow, seconded by Cr WB Cashmore:
That the Finance and
Performance Committee:
a) agree to recommend adoption
of the 2013/2014 annual report to the Governing Body subject to:
i) confirmation by the Audit
and Risk Committee that the audit process has been completed satisfactorily.
ii) editorial
changes to the document be approved by the interim Chief Finance Officer and
the Chair.
CARRIED
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11
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Monitoring and reporting framework and projects contributing to
Māori transformational shift activities in 2014/15
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MOVED
by Cr CE Fletcher, seconded by Chairperson MP Webster:
That the Finance and
Performance Committee:
a) note that this report responds
to the June 2014 Finance and Performance Committee resolution FIN/2014/34
(j); and identifies work underway to respond to resolutions (e) and (f);
b) endorse the criteria (set out
in paragraph 14) for the identification of projects which significantly
contribute to the Auckland Plan Māori transformational shift ‘significantly
lift Māori social and economic well-being’;
c) note that this report specifies
29 projects and activities which will significantly contribute to the
Auckland Plan Māori transformational shift ‘significantly lift
Māori social and economic well-being’ in 2014/2015;
d) note that the proposed
Māori responsiveness activity and expenditure monitoring and reporting
framework will be used to report progress in the 2014/15 financial year and
is also being piloted for use in the 2015-2025 LTP years.
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Member Tamihere moved an amendment by way of
substitution: seconded Cr Casey
d) request
that staff report back in November 2014 to this committee to outline how the
monitoring and reporting structure is proposed to be incorporated in the
Draft LTP 2015-25 (and explain and changes in terminology from the 2014/15
Annual Plan in respect to the council’s commitment to Maori) and also to
identify the projects that have been included within the council’s Maori
Responsiveness portfolio structure in the draft LTP 2015-25.
LOST
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Resolution number FIN/2014/53
The
substantive was MOVED by Cr CE Fletcher, seconded by Cr CM Casey:
That the Finance and
Performance Committee:
a) note that this report
responds to the June 2014 Finance and Performance Committee resolution
FIN/2014/34 (j); and identifies work underway to respond to resolutions (e)
and (f);
b) endorse
the criteria (set out in paragraph 14) for the identification of projects
which significantly contribute to the council’s Maori Responsiveness
portfolio of work, including the Maori transformational shift ‘significantly
lift Maori social and economic well-being’.
c) note that this
report specifies 29 projects and activities which will significantly
contribute to the councils Maori Responsiveness portfolio of work, including
the Māori transformational shift significantly lift Maori social and
economic well-being.
d) note
that the proposed Māori responsiveness activity and expenditure
monitoring and reporting framework will be used to report progress in the
2014/15 financial year and is also being piloted for use in the 2015-2025 LTP
years.
CARRIED
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Secretarial Note: Original
motion for b) and c) were replaced with amendments provided by Member
Tamihere in the substantive motion.
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Cr PA Hulse
left the meeting at 2.58 pm.
Cr CM Penrose
entered the meeting at 3.00 pm.
13
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Te Tiriti o Waitangi Audit Response work programme 2014/2015
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Resolution number FIN/2014/55
MOVED
by Cr CM Casey, seconded by Cr LA Cooper:
That the Finance and
Performance Committee:
a) approve
the proposed 2014/2015 work program
to deliver on priority elements in the third and
final year of council’s Treaty Audit response work program.
b) note
that Te Waka Angamua staff will meet fortnightly with Independent Maori
Statutory Board (IMSB) secretariat staff to track progress on milestones and
deliverables for these actions.
CARRIED
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Secretarial
Note: Pursuant to Standing Orders 3.15.5, Councillor Wood wished his
vote against the motion be recorded.
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Cr CE
Fletcher left the meeting at 3.13 pm.
Cr CE
Fletcher entered the meeting at 3.35 pm.
Cr PA Hulse entered the meeting at 3.39
pm.
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15
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Monthly Budget Update
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MOVED
by Chairperson MP Webster, seconded by Cr J Watson:
That the Finance and
Performance Committee:
a) agree to the
list of regional deferrals set out in Attachment A
b) note the local
board resolutions included as Attachment B
c) agree to the
staff list of local deferrals set out in Attachment C which reflects the
application of standard criteria across all local boards
d) note that 17
local boards resolved that the capital deferrals be given priority in
2015/2016
e) agree that the
council’s budgets be updated to reflect the financial implications of the above
decisions.
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Cr Casey MOVED an amendment, seconded Cr W Walker
f) agree
to remove $214,761 (half the original capital of $527,579 to be deferred) for
the Village Centre Upgrade (Mt Roskill/Dominion Road) from
the staff list of local deferrals set out in Attachment B for work in
the 2015/16 year.
A division was called for,
voting on which was as follows:
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For
Cr CM Casey
Cr ME Lee
Member J Tamihere
Cr WD Walker
Cr J Watson
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Against
Cr AJ Anae
Cr CE Brewer
Cr WB Cashmore
Deputy Chairperson RI Clow
Cr LA Cooper
Cr C Darby
Cr PA Hulse
Cr DA Krum
Cr CM Penrose
Cr D Quax
Cr SL Stewart
Chairperson MP Webster
Cr GS Wood
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Abstained
Cr CE Fletcher
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The division was declared lost by 5 votes to 13.
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Resolution number FIN/2014/57
MOVED by Deputy Chairperson RI
Clow, seconded by Cr ME Lee:
c) agree to remove $400,000 for Pioneer Women’s and
Ellen Melville Hall from the staff list of local deferrals set out in
Attachment C on the basis that aligning the timing of this project with the
upgrade of the adjoining Freyberg Square will provide project delivery
efficiencies.
A division
was called for, voting on which was as follows:
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For
Cr AJ Anae
Cr CM Casey
Deputy Chairperson RI Clow
Cr PA Hulse
Cr ME Lee
Member J Tamihere
Cr WD Walker
Cr J Watson
Chairperson MP Webster
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Against
Cr CE Brewer
Cr WB Cashmore
Cr LA Cooper
Cr C Darby
Cr DA Krum
Cr CM Penrose
Cr D Quax
Cr SL Stewart
Cr GS Wood
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Abstained
Cr CE Fletcher
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The division was
declared equal.
The chair
exercised her casting vote for so the motion was CARRIED.
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Resolution number FIN/2014/58
MOVED
by Deputy Chairperson RI Clow, seconded by Cr WB Cashmore:
d) recommend
that the Budget Committee reconsider all local deferrals set out in
attachment C of the agenda as an important part of the Draft LTP
deliberations and project reprioritisation.
CARRIED
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Secretarial
Note: Pursuant to Standing Orders 3.15.5, Cr Fletcher wished her
abstention be recorded.
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Resolution number FIN/2014/59
The
substantive motion was MOVED by Chairperson MP Webster, seconded by Cr J
Watson:
That the Finance and
Performance Committee:
a) agree to
the list of regional deferrals set out in Attachment A of the addendum
agenda.
b) note the
local board resolutions included as Attachment B of the addendum agenda.
c) agree
to remove $400,000 for Pioneer Women’s and Ellen Melville Hall from the staff
list of local deferrals set out in Attachment C on the basis that aligning
the timing of this project with the upgrade of the adjoining Freyberg Square
will provide project delivery efficiencies.
d) recommend that the Budget
Committee reconsider all local deferrals set out in attachment C of the
agenda as an important part of the Draft LTP deliberations and project
reprioritisation.
e) agree to
the staff list of local deferrals set out in Attachment C of the addendum
agenda which reflects the application of standard criteria across all local
boards.
f) note that
17 local boards resolved that the capital deferrals be given priority in
2015/2016.
g) agree that
the council’s budgets be updated to reflect the financial implications of the
above decisions.
CARRIED
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A division
was called for, voting on which was as follows:
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For
Cr AJ Anae
Cr CM Casey
Cr WB Cashmore
Deputy Chairperson RI Clow
Cr C Darby
Cr PA Hulse
Cr DA Krum
Cr ME Lee
Cr D Quax
Member J Tamihere
Cr WD Walker
Cr J Watson
Cr GS Wood
Chairperson MP Webster
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Against
Cr CE Brewer
Cr LA Cooper
Cr CM Penrose
Cr SL Stewart
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Abstained
Cr CE Fletcher
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The division was
declared carried by 14
votes to 4.
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Secretarial Note: Pursuant to Standing Orders 3.15.5,
Councillors Quax and Krum wished their votes against c) be recorded.
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16 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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17 Procedural motion to
exclude the public
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Resolution number FIN/2014/60
MOVED by
Deputy Chairperson RI Clow, seconded by Cr WB Cashmore:
That the Finance and Performance
Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter
to be considered while the public is excluded, the reason for passing this
resolution in relation to each matter, and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution follows.
This resolution is made in
reliance on section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987 and the particular interest or interests protected by
section 6 or section 7 of that Act which would be prejudiced by the holding
of the whole or relevant part of the proceedings of the meeting in public, as
follows:
C1 Waitemata
City Sports Club Inc
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(a) - The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In particular, the
report contains details relating to the business activities of a third
party, together with legal opinion received from Council lawyers..
s7(2)(g) - The
withholding of the information is necessary to maintain legal professional
privilege.
In particular, the
report contains details relating to the business activities of a third
party, together with legal opinion received from Council lawyers..
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Transformational
Programmes budget update
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report contains commercially sensitive information, the disclosure of which
could disadvantage the council in negotiation..
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text
of these resolutions is made available to the public who are present at the
meeting and form part of the minutes of the meeting.
CARRIED
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4.30pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
5.29pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Waitemata City Sports Club Inc
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Resolution number FIN/2014/61
That the Finance and
Performance Committee:
c) agree that the resolutions and
the report remain confidential.
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C2
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Transformational Programmes budget update
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Resolution number FIN/2014/62
That the Finance and Performance
Committee:
a)
receive the presentation from Andrew McKenzie.
b)
agree that the resolutions can be restated in
the open minutes.
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5.30 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Finance and Performance Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
