Agenda of Great Barrier Local Board

Great Barrier Local Board

11 September 2014

Auckland Transport Report – September 2014 – Great Barrier Local Board

File No.: CP2014/19753

Purpose

1. The purpose of this report is to respond to local board requests on transport–related matters and to provide information to elected members about Auckland Transport (AT) activities in the local board area.

Executive summary

2. This report covers matters of specific application and interest to the Great Barrier Island Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and relevant Auckland Transport media releases for the information of the board and community.

3. In particular, this report provides and update on;

· Local Board Transport Capital Fund

· Public Transport Funding

· Brief Update on storm clean-up (10 June 2014)

· Recent Auckland Transport Media

Recommendation/s

That the Great Barrier Local Board:

a) receives the Auckland Transport Report – September 2014

Comments

Local Board Transport Capital Fund

4. At the Local Board meeting on the 12 March 2014 the Board were provided with a list of potential Local Board Transport Capital Fund projects.

5. The below table outlines an up-date as to decisions by the Board and on the progress of the projects.

Table 1: Great Barrier Local Board project update for Board approval:

Resolution # GBI/2013/234 (2013)

Resolution # GBI/2014/20 (April 2014)

ID#	Project Description	Progress/Current Status
221	Mulberry Grove School Footpath Shoal Bay Rd · ROC estimated Option A at $83,000 · ROC estimated Option B at $64,000	There are two options as there is a boundary issue along the school frontage. · Option “A” is to build a path that would encroach onto the school property, requiring an easement from Ministry of Ed · Option “B” is a new footpath within the road reserve of which would require widening on the north side Board has instructed this project is now not required, as the pedestrians are now routed behind the school. However AT safety team is implementing speed calming device’s either side of the school at no cost to the Board.
211	Hector Sanderson Road Broken the 1.7km into sections, “A” to “K” · “A” ROC estimated at $24,000 · “B” ROC estimated at $6,000 · “C” ROC estimated at $41,000 · “D” ROC estimated at $63,000 · “E” ROC estimated at $4,700 · “F” ROC estimated at $36,000 · “G”ROC estimated at $3,500 · “H”ROC estimated at $58,000 · “I” ROC estimated at $13,000 · “J” ROC estimated at $59,000 · “K”ROC estimated at $53,000 · Total ROC for project estimated at $361,200	1.7km stretch of Footpaths The ROC does not include; · Resource, tree and building consent costs · Cost fluctuations · Land Purchase/lease agreements Board approved in principle, working with SLIP’s and frame Group on design. Resolution GBI/2014/63 (15 May 2014) “The design element of the project will be led by the Local Parks and SLIP’s project team” Awaiting direction from SLIP team
222	Fitzroy Wharf parking · ROC – Unable to determine at present	Auckland Transport is still looking at options; every option investigated to date suggests huge costs for the benefit of a few cars. The area is very shore of available space. 4 Parking spaces were identified, however the wall above these spaces slipped, forcing a reconsideration of location This car park ext has been put on hold until the slip have been repaired, there are rubbish bins currently occupying the proposed new car park spaces and these will be relocated once slip work carried out.

Note: ROC = rough order of costs; FEC = firm estimate of cost)

Public Transport Funding

Resolution # GBI/2014/62 (15 May 2014)

6. At the Local Board meeting on the 15 May 2014, the Board made a resolution in that, “it request that Auckland Transport consider airline and ferry services to Great Barrier being made part of the wider Public Transport system which is considered to be included in the public transport operating model (PTOM), with these services being included in subsidies similar to those afforded to passengers on the isthmus, to address the prohibitive costs of travel for island residents”.

7. This request is with The Public Transport Team to investigate fully and to report back once a decision has been made.

8. Awaiting decision.

9. Decision still pending.

Storm Up-Date (10 June 2014)

10. Auckland Transport has been working with its contractor to ensure the clean-up has been carried out efficiently and effectively, in order to reinstate all roads to a usable, safe condition and accessible to all modes of transportation.

11. As at the 28 August 2014, all roads have been reinstated to a safe and usable condition.

12. Karaka Bay Road has been completed, with the logs and debris being removed from the foreshore, all material was taken to Okiwi Airfield where it will remain for two weeks, to give locals the opportunity to collect what they want for firewood.

13. The remaining debris will be burnt by the Rural Fire crew.

14. Currently designed and still to be installed are;

· 1 Culvert replacement and rock walls on the Fitzroy Hill

15. The following item has been designed and is currently under review is;

· Box Culvert at DOC Headquarters

16. Designs are underway and funding is being sought for the following future projects;

· 1 retaining wall at Fitzroy Boat Ramp

· 1 debris fence at Fitzroy boat ramp to “catch’ further falling debris

· 2 retaining walls in the vicinity of Windy Cannon

· 2 culvert replacements and rock walls on Fitzroy Hill

17. Final clean up report and costing’s has been submitted to NZTA for approval.

18. It is expected that the projects itemised in paragraph 16 above, once prioritised will be funded and constructed over a 2 to 3 year period.

Update on August 2014 resolutions;

19. On the 13 August 2014 the Great Barrier local Board made the following resolution;

a) Request a response from Auckland Transport on the following matters at the September 2014 business meeting which are not included in the officer’s report;

b) An update on the speed limits project.

c) An update on the Mulberry Grove traffic calming project.

d) An update on Okupu Wharf re upgrades or replacement with pontoon.

e) An update on the Port Fitzroy wharf car park extension proposal.

f) Proposals relating to fish passage provision with culvert repairs and replacement in the north, resulting from the storm.

20. Auckland Transport update;

b) Auckland Transport legislative team is working on this and will be in a position to provide a full update in approximately 2 months.

c) Auckland Transport safety team is implementing speed calming device’s either side of the school at no cost to the Board, of which the design has been completed and the engineers will review as to whether one or two devices are required.

d) Auckland Transport is awaiting a reply to funding questions from Auckland Council.

e) This car park ext has been put on hold until the slip have been repaired, there are rubbish bins currently occupying the proposed new car park spaces and these will be relocated once slip work carried out.

f) It is being considered in conjunction with Auckland Council in the designs of the items in paragraph 15 and 16 above.

Media

New bus-train Interchange Otahuhu

21. A new bus-train interchange sited at the existing Otahuhu Train Station, is on track to begin construction later this year, completion is targeted for the middle of 2015.

22. The new interchange is expected to transform the way people travel in South Auckland.

23. This new transport facility will be a critical hub in the delivery of a new integrated public transport network in South Auckland.

24. Key features include continuous cover along bus and rail platforms, an elevated and enclosed concourse connecting the existing rail platform with new bus platforms, multiple pedestrian access options, escalators, lifts and stairs, WiFi, CCTV, kiss and ride and bicycle parking/storage.

25. The facility will be built to accessible standards, including provision of limited parking for disabled users.

26.

Consideration

Local board views and implications

27. The board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

28. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

29. The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the Council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation

30. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

There are no attachments for this report.

Signatories

Author	Ivan Trethowen – Auckland Transport Elected Member Relationship Manager
Authoriser	Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

Great Barrier Local Board

11 September 2014

Auckland Transport Quarterly Update to Local Boards
For the quarter - 1 April to 30 June 2014

File No.: CP2014/19714

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months April – June 2014 and the planned activities anticipated to be undertaken in the three months July – September 2014.

Recommendation/s

a) That the Auckland Transport Quarterly Report be received.

Significant activities during the period under review

Key Agency Initiatives

SMART (South Western Multimodal Airport Rapid Transit) Project

2. Investigation into protecting a rail (rapid transit) corridor from Onehunga to the Auckland airport then connecting back to the main trunk line at Puhinui forming a rail loop.

3. As part of planning for the future public transport network, Auckland Transport has been in discussion with Auckland Airport about making provision for a potential rapid transit corridor in its master plan. Rail has been identified as the best long term public transport option for improving transport in Auckland’s airport and south western area. Auckland Airport has allowed for a rail corridor and station at the terminal as part of its latest master plan. There are no confirmed alignments for rapid transit links outside the airport property yet and further work is required to confirm this and the timing of any construction. The project is currently in the development phase and public consultation will be carried out when there is more certainty on feasible alignments and station locations.

East West Link

4. The primary objective of the project is to provide an improved freight connection between SH20/Onehunga and the Southdown (MetroPort) and adjoining SH1 inland port. It is expected that there will be growth of freight transport via this corridor. Safety, amenity and service upgrades will also be considered. At the moment, At is investigating what can be provided within the current road reserve; however, some land purchase may be required.

5. The project team has started the process for procurement of a professional services contract for the production of the Detailed Business Case in 2014/2015, subject to approval of funding. The contract will be led by the Transport Agency, as principal. Indicatively, the construction is scheduled to start by 2016/2017 with forecast completion by 2019/2020.

PT Development

City Rail Link

6. The CRL is a 3.5km double track underground electrified rail line running under Auckland City centre from Britomart Station to the Western Line near the existing Mt Eden Station. Britomart would become a through station and provide for 3 intermediate stations in the Aotea, Karangahape Road and Newton areas. Following AT confirmation of the designated route recommended by the Independent Planning Commission, appeals were received from 6 parties and the Project Team is currently working with those appellants to work through matters raised.

Distributed Stabling – Detailed Design

7. The project entails the development of out stabling facilities which support rail services throughout the region. These facilities are located in the South, CBD and West and comprise facilities for overnight stabling of trains and staff facilities. Installation of Transdev staff facilities at The Strand will be completed over the next 4 months.

Electrification Safety Works

8. This project will identify and address safety risks arising from the introduction of overhead electrified traction infrastructure to the Auckland rail network. The scope of work includes implementation of recommendations from a series of risk reviews into public trespass/climbability risk at stations, investigation into possible platform-train interface and trip hazard issues between new EMUs and existing platforms. Fencing additions have been completed. Anti-climb roller barriers are to be installed by the end of July.

Newmarket Crossing

9. Upgrade a level crossing in Newmarket that constrains train movements into/out of Newmarket Station and inhibits planned increases in timetable frequencies. The preferred option has now been selected as the Cowie Street Linkway to Laxon Terrace. Community group meetings commenced late February 2014, with the next meeting scheduled for early August 2014. The design tender has been awarded and concept design is underway.

Upgrade Downtown Ferry Terminals

10. The waiting area on pier 2 is now complete and handed over.

11. The design for the new Pier 4 Pontoon has been completed and scoping and initiation works are under development in coordination with the Harbour Edge Programme.

PT Operations

Highlights for the quarter (April-June 2014)

12. Total patronage achieved a record 72.4 million annual passenger trips to end June 2014, with a +5.6% growth.

13. Rail patronage achieved a record 11.4 million annual passenger trips to end June 2014, with a +13.9% growth.

14. The Northern Express rapid transit Northern Busway bus service achieved a record 2.4 million annual passenger trips to end June 2014, with a +6.5% growth.

15. Other bus services achieved a record 53.4 million annual passenger trips to end June 2014, with a +4.2% growth.

16. Ferry services for the year to end June 2014 carried 5.1 million annual passenger trips, with an annual growth of +3.1%.

17. An Auckland milestone was achieved on Monday 28 April at 05:46 from Onehunga with the first new electric train (EMU) operating a revenue service between Onehunga and Britomart.

18. Green Bay / Titirangi New Bus Network Review and public consultation has been completed and the new service will be implemented in August.

19. Wi-Fi on the PT network is now available at rail and busway stations and some ferry wharves.

20. AT HOP integrated ticketing rollout has been completed across all bus, rail and ferry services.

21. 50 AT HOP retailers are available across Auckland, with 10 Customer Service Centres.

22. The AT HOP Day Pass was implemented on 1st July 2014 and offers travel for $16 across two zones, A and B, or $22 across three zones, A, B and C across rail, bus and inner harbour ferries. The pass can be loaded on to an AT HOP card at AT Customer Service Centres, AT HOP ticket machines, ticket offices and AT HOP retailers. The paper-based Discovery Day Pass is to be withdrawn at the end July.

Future outlook

23. The business case for integrated fares under a 5 concentric ring zonal model, including product and pricing scenarios, is progressing through to final recommendation.

24. The bus Public Transport Operating Model (PTOM) new draft contract has been finalised and will be distributed to incumbent bus operators for feedback in July. The bus PTOM Procurement strategy has been completed and NZTA approval will be sought in August. The target is to tender the new South Auckland bus network in September, with a target go-live for services in the third quarter of 2015.

25. Work continues on developing the new PT journey planner. This will deliver a step-change in the customer experience through improved functionality, putting more power in the hands of the customer.

26. The revenue service progressive launch of new electric trains on to the Eastern Line is anticipated in August.

27. Planning is also underway for the delivery of the trial to equip Transdev Ticket Inspectors with personal CCTV cameras and the ability to issue Trespass Notices to those repeatedly travelling without a valid ticket.

Key Deliverables

28. Focus continues on the eight key strategic priorities on the rolling three-year business growth plan for Auckland public transport of:

· Integrated ticketing and fares

· Procurement and regulatory reform (PTOM – Public Transport Operating Model)

· Rail electrification

· Ferry improvements

· New connected Network

· On-time performance

· First and Final Leg

· Customer experience.

Road Design and Development

Glen Innes to Tamaki Drive Scheme Cycle Way

29. Provision of an off road cycle highway from Glen Innes Rail Station to Tamaki Drive.

30. This project is being delivered jointly with NZTA. Route options have been selected and the process of refining these (considering constructability issues) is underway.

Tamaki Drive Corridor upgrade

31. This project will consider Tamaki Drive from Quay Street through to St Heliers and will be looking at present and future land uses and how they impact on the function of the road, future traffic growth (improving traffic flows) and the provision of improved public transport. Initial assessment of Ngapipi Bridge and benchmarking of modal use is underway.

Quay Street - Seawall Seismic Upgrade

32. This project deals with the proposed upgrade to Quay Street to give effect to the aspirations of the City Centre Master Plan for the severance between sea and city to be minimised and to provide priority to pedestrians and cyclists over other travel modes. Further objectives are to improve the interface between the public transport facilities that are concentrated in the Lower Queen Street area. The project also deals with associated enabling works that include the seismic upgrade of the Quay Street seawall.

33. Two primary solution methodologies have been identified and reviewed. The procurement strategy is being prepared and this will assess Early Contractor Involvement and Design & Construct with a recommendation for a preferred option for AT Board approval.

Waterview Cycle Way connection

34. The Waterview Walking and Cycling project is required as a condition of the decision of the Waterview Connection SH20-16 Motorway Board of Inquiry decision to mitigate adverse social effects resulting from the loss of open space and reserves. The condition requires the provision of the shared path between and including the proposed Alford Street Bridge and the proposed Soljak Place Bridge, a length of approximately 3.4km. The new facility will provide a missing link in the existing Auckland Regional Cycle Network. AT is required to prepare a design sufficient to submit as part of the Notice of Requirement and Resource Consent documentation and obtain the necessary land owner and statutory approvals for the shared path. The land purchase process will be managed by AT. The preferred route option has been identified, although some negotiations are still underway with some landowners. Public consultation is planned for 23 and 24 July.

Community Transport

School Transport Programme and Road Safety Education

35. The number of schools signed onto the Travelwise Programme has now reached 401.

36. The Mayoral Travelwise celebration and the Walking School Bus Megastar event were undertaken in June to congratulate the schools and volunteers for their hard work and results achieved.

37. Key activities that were undertaken with the schools included Road Safety Week activities, Safety at the School Gate parking enforcement, speed enforcement campaigns undertaken with the NZ Police, cycle training, scooter training, school leadership programme for intermediate and high school students and school curriculum transport related activities targeted at road safety and school travel options.

38. Walking School Buses now number 387 in the region with a continued programme of recruitment and recognition for the volunteers who accompany the buses.

39. Demand for cycle training is still strong from schools and greater partnerships with the NZ Police, Sports Trusts and Bike NZ have been developed to deliver cycle training and cycle safety.

40. The following regional road safety education campaigns are being delivered over the coming six months:

· Local speed campaign – focused at all road users

· Sober Driver campaign – focused at Sports Clubs and bars

· Cycle safety- winter campaign focused on be bright be seen

· Back to school speed campaign - focused on targeting drivers speed around schools

Travel Planning and Cycle and Walking

41. Commute travel planning packages and personal journey plans are being delivered across the region targeting business, communities, business associations and tertiary institutions.

42. The development of the Auckland Cycle network continues with priority being placed on working with the NZTA on Grafton Gully and Waterview, working with Local Board Greenway proposals, Beach Road, Great South Road, Puhinui Road and the New Zealand Cycle Trail network expansion programme of the Airport to City route.

Road Corridor Access

Corridor Access Request Applications

43. 1,207 CAR applications were approved in June, with 82% processed within 5 working days and 94% processed within 15 working days of lodgement.

44. In the last 3 months to the end of June 2014 there have been 3,801 CAR applications approved to carry out work on the road network.

Ultra-Fast Broadband Rollout

45. The Year 3 (2013/2014) build has now been completed and the cabinets passed to Crown Fibre Holdings. There is still some outstanding reinstatement work associated with the Year 3 build which will be completed over the next few months.

46. The Year 4 (2014/1205) build has commenced with CAR applications approved for 64 of the Year 4 cabinet areas with 28 of these already under construction.

47. The Year 4 build comprises 451 cabinet areas of which at least 25% will have some overhead deployment utilising existing power poles.

Watercare Hunua 4 Bulk Watermain

48. Watercare currently has three crews working at Tidal Road, Pah Road and Mountain Road in Mangere Bridge. A fourth crew will be commencing work shortly in Victoria Street in Onehunga between Neilson Street and Church Street.

49. The work on Tidal Road will be finishing shortly and will then progress into Massey Road where it will proceed westwards until it reaches George Bolt Memorial Drive. The work on Massey Road will require road closures and will be restricted to mid-block with full reinstatement required before a move to the next block. There has been extensive consultation with PT, the Heavy Haulage Association and other key stakeholders to lessen the impact of these closures.

Overweight Permits

50. 179 overweight permit applications were approved in June 2014. Of these, 168 (94%) were processed within the target timeframes of 3 days for single trip, multi travel and continuous renewal permits and 5 working days for continuous and area permits.

51. In the last 3 months to the end of June there have been 532 overweight permit applications approved for travel on the AT road network.

Road Corridor Maintenance

North

52. The remaining pavement renewal projects on Okura River Road and Ngarahana Road have been completed.

53. The first section of the seal extension project on Matakana Valley Road has been completed.

54. The remediation work on the Victoria Road retaining wall is now complete.

55. Bridge renewal work has been completed on Hiki Culvert, Remiger Bridge, Rangitopuni Bridge and Rosemount Bridge.

56. The three new road maintenance contracts for the northern area commenced on 1 July 2014. The respective contractors are Downer New Zealand (Rural North), Fulton Hogan Limited (Urban East) and Transfield Services Limited (Urban West).

Central

57. The clean-up work on Great Barrier Island following the storm on 10 June 2014 will continue through the winter months as further loose material is washed down onto roads. At this stage it is estimated that the total cost of the remedial work will be in excess of $6 million.

58. The pavement renewal projects on Carlton Gore Road, Aranui Road and Elstree Avenue were completed in June.

59. 35.7 km of AC resurfacing and 33.3 km of chipsealing were completed this year.

West

60. 15.1 km of AC resurfacing and 38.6 km of chipsealing were completed this year. Projects were added to the programme in the last quarter.

61. 6.0 km of pavement renewals were completed with projects completed on Great North Road, Portage Road, Margan Avenue, Kinross Street, Birdwood Road, Henderson Valley Road, Nikau Street, View Road, Kervil Avenue, Rimu Street (2), West Coast Road and at the Great North Road/Titirangi Road intersection.

62. Retaining walls have been constructed at a number of sites including Titirangi Road, Titirangi Beach Road (3), Candia Road, Laingholm Drive, Crows Road, Sunnyvale Road, South Titirangi Road and Bethells Road.

63. Physical work has commenced on the major slip repair at 597 South Titirangi Road. It is expected that work will be finished by early September.

64. 17.6 km of footpaths were either resurfaced or replaced this financial year.

South

65. The remaining pavement renewal project on Waiuku Road has been completed.

66. The investigation and design for the pavement renewal projects in the 2014/15 programme are underway so as to enable an early start to construction in the upcoming summer months.

67. There has been 24.7 km of AC resurfacing and 170.1 km of chipsealing completed this year. The AC resurfacing programme was increased in length from 21.5 km to 24.7 km in the last quarter.

68. 36.8 km of footpaths were either resurfaced or replaced this year.

69. 17.7 km of pavement renewals were completed this year with projects completed on Te Irirangi Drive (2 sections), Great South Road (5 sections), Ti Rakau Drive (2 sections), Prince Regent Drive, Cook Street (Howick), Princes Street (Otahuhu), Massey Road, Carruth Rd (Papatoetoe), Great South Road (4 sections), Mahia Road, Roscommon Road, Hill Road, Sheehan Avenue, Hunua Road (2 sections), Whitford-Maraetai Road, Takinini-Clevedon Road, Ponga Road, Ararimu Road, Pukeoware Road, Costello Road, Edinburgh Street/Massey Avenue roundabout (Pukekohe), King Street/West Street roundabout (Pukekohe), East Street (Pukekohe), Queen Street (Pukekohe), Sommerville Road, Rogers Road, Ostrich Farm Road, Stan Wright Road and Waiuku Road.

Streetlights

70. New street lights are being installed in conjunction with the undergrounding of overhead power lines at the Mt Smart Road/Mays Road intersection and on Bassett Road in Remuera.

71. There has been 4,237 luminaires and 696 street light poles replaced this year

Road Corridor Operations

Route Optimisation: Investigation and analysis

72. The planned route optimisation for 2013/2014 has been completed including the Central City routes.

73. Changes to the operation of the Traffic Signals have been made to improve performance on the following routes:

Quay St	Lower Hobson St	Solent St
Customs St	Lower Hobson St	The Strand
The Strand	Quay St	Alten Rd
Wellesley St	Hobson	Grafton Rd
Albert St	Quay St	Wellesley
Queen St	Quay St	Newton Rd
Wellington/Union	Karangahape Rd	Franklin Rd
Mayoral Dr/Cook St	Wellesley St W	Wellseley St E
Nelson St	SH1	Fanshawe St
Hobson St	Quay St	SH1
Karangahape Rd	Ponsonby Rd	Grafton Rd
Symonds St	Mt Eden	Customs
Grafton Road	Khyber Pass	Symonds St
Victoria St	Hobson St	Stanley St
Fanshawe St	Hobson St	Beaumont St
Higbrook Dr	SH1	Te Irirangi Dr
Jervois Rd	Wharf St	Beaumont St
Ponsonby Rd	Khyber Pass	College Hill Rd
Rosebank Rd	Great North Rd	Patiki Rd
Neilson St	SH20	Church St

74. The effect of these changes is being monitored and there has already been positive feedback. Reports are being completed to summarise the work, analysis and results.

75. Physical Works Programme (other routes across the region:

· 24 projects are at the scheme design stage

· 4 projects are at the detailed design stage

· 8 construction projects are in progress.

Network Safety & Operations Improvement Programme

Safety Around Schools Programme (part of the region wide School Travel Planning process)

76. The 2013/2014 Safety engineering programme of $8,482,695 delivered 86 projects across 25 schools including:

· 15 projects completed in the Central area

· 50 projects completed in the South area

· 5 projects completed in the North area

· 16 projects completed in the West area

· 2014/15 Safety engineering programme developed for 20 schools.

Minor Safety Improvements Programme

77. 98% of the 2013/2014 Minor Safety Improvements Programme has been completed with 2% still in construction or procurement.

Regional Safety Programme

78. 75% of the 2013/2014 Regional Safety Programme is completed with 25% of projects still in construction for completion in 2014/2015

Urban Kiwi RAP and Red Light Camera Programmes

Urban Risk Mapping

79. The Urban KiwiRAP star-rating contract awarded in late June. The contractor is anticipating start up in August pending work visa approval. A procurement plan is being prepared to engage a Project Manager.

Red Light Cameras

80. Roll out of five additional Auckland RLC sites is planned. Site selection review by key stakeholders is taking place in July with procurement processes underway for installation of sites using existing technology. No further sites are being considered until finalisation of new technology by NZ Police later this year.

Parking and Enforcement

Fanshawe Street Bus Lane

81. Enforcement of the new bus lane on Fanshawe Street was implemented. The warnings period was extended to four weeks due to the high volumes of traffic. A week’s stand-down followed before live enforcement commenced. To date there has been very good compliance, with 130 infringements being issued since live launch on 4 June. This represents an average of just 14 enforcements per day across all enforcement zones on Fanshawe Street. This can be compared to Onewa Rd which has been live for several years and where there are 20 enforcements per day on average.

Kingsland Paid Parking Zone

82. Consultation was carried out in December 2013 on changes to the parking in the Kingsland town centre. The purpose of the changes was to improve the parking availability and give customers flexibility on their length of stay. Currently there are mostly 60 minute time restrictions in Kingsland and parking is near capacity during the middle of the day, evenings and weekends. The project proposes using pay and display parking with no time limits, a 10 minute grace period and demand responsive pricing. Prices will be set to achieve a target occupancy range of 70-90% at peak times. There was over 50% support for the proposal and the Kingsland Business Association supports the proposal. The parking changes will go live on 14 July and there will be advisory signs in Kingsland for two weeks prior.

Newmarket Paid Parking Zone

83. Consultation was carried out in December 2013 on changes to the parking in the Newmarket. The purpose of the changes was to improve the parking availability and give customers flexibility on their length of stay. Currently there is a wide range of parking restrictions in Newmarket which create confusion for customers. Parking is near capacity on certain streets which creates increased levels of congestion as cars circle to find parking. The project proposes using pay and display parking with no time limits, a 10 minute grace period and demand responsive pricing. Prices will be set to achieve a target occupancy range of 70-90% at peak times. Most streets in Newmarket already have pay and display; however, some streets will be converted from time restrictions to pay and display. There was over 50% support for the proposal and the Newmarket Business Association supports the proposal. The parking changes will go live in early August.

Auckland Parking Discussion Document

84. The parking discussion document was released in May 2014. The document provides commentary on key parking challenges and invites the public to send feedback and ideas on how we manage parking into the future. We’ve made suggestions on how AT might approach various parking challenges and asked the public what they think on themes such as removal of parking on arterial roads, management of parking within the city centre and other town centres, and extension of park and rides. The document has attracted a lot of media attention and over 350 submissions have been received so far. Consultation closes on 31 July 2014.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the fourth quarter (2013/14) ending 30 June 2014 and forward works programme for the first quarter (2014/15) ending 30 September 2014	37
b View	Travelwise Schools activities broken down by Local Board	51
c View	Traffic Control Committee Decisions	53
d View	Local Board Advocacy Report	55
e View	Local Board Transport Capital Fund Report	57

Signatories

Authors	Various Auckland Transport authors
Authoriser	Jonathan Anyon, Elected Member Relationship Team Manager

Great Barrier Local Board

11 September 2014

Great Barrier Island Small Local Improvement Projects (SLIPs) Programme 2014/2015

File No.: CP2014/19000

Purpose

1. This report provides an overview of the Great Barrier Local Board 2014/2015 Small Local Improvement Project (SLIP) programme and recommends projects for approval and commencement in the 2014/2015 year.

Executive Summary

2. The Great Barrier Island Local Board had $197,000 SLIPs operational funding and $437,000 SLIPs capital expenditure available to allocate in the 2013/2014 financial year.

3. Of that budget, the Great Barrier Local Board allocated $184,347.25 or 94% of their operational expenditure budget and $471,128.90 or 108% of their capital expenditure budget.

A further $311,000 capital expenditure has been carried forward from previous years. Decisions on the availability of this deferral for expenditure are awaited.

Operational Expenditure	Total Budget	YTD Allocated (%)		Allocation Including Recommendations (%)		Remaining Budget
SLIPs Opex 2014/2015	$119,000	$15,700	13%	$ 20,650	17%	$98,350
Capital Expenditure	Total Budget	YTD Allocated (%)		Allocation Including Recommendations (%)		Remaining Budget
SLIPs Capex 2014/2015 (excluding Deferrals)	$190,000	$0.00	0%	$100,040	53%	$ 89,960

4. The Board have $190,000 (prior to any 2013/2014 deferral wash up) for capex and $119,000 opex for the 2014/2015 year.

5. To date the Great Barrier Local Board has allocated $15,700 or 13% of their operational expenditure budget and $0.00 or 0% of their capital expenditure budget.

6. Approval of the recommendations in this report will allocate 17% of the available operational expenditure and 53% of the available SLIPs capital expenditure leaving $89,960 operational expenditure and $98,350 capital expenditure for scoping prioritisation at a workshop with the Local Board.

7. This report seeks recommendations for SLIPs 2014/2015 budget allocation for the following scoped projects:

a) Station Rock to Rosalie Bay Walkway Phase 1

b) Claris to Crossroads Walkway Phase 1

c) View Shafts- Clearance

Recommendation/s

That the Great Barrier Local Board:

a) Receives the Great Barrier Island SLIPs 2014/2015 programme schedule. Attachment A- “SLIPS Project Schedule for 2014/2015”.

b) Approves the following SLIPs projects for 2014/ 2015 year and confirms the Project Spokesperson/s. The detail regarding the scoped projects is attached to this report as the Attachment B- “SLIPS Proposal forms for September 2014”.

No	Project Description	Budget	Value	Spokesperson
1	Station Rock to Rosalie Bay Walkway Phase 1	Capex	$47,103	TBC
1	Station Rock to Rosalie Bay Walkway Phase 1	Capex	$47,103
2	Claris to Crossroads Walkway Phase 1	Capex	$52,937	TBC
3	View Shafts- Clearance	Opex	$4,950	TBC

Discussion

8. Decisions from the board are being sought for the following:

9. Approval is sought to fund the Station Rock to Rosalie Bay Walkway Phase One includes the consultation, design, consent and formation necessary to form an easy tramping track from the Station Rock Road lookout to the formed section of Station Rock Road leading to Rosalie Bay Road. This project is described further in detail in Attachment B “SLIPS Project Summary for September 2014”.

10. Approval is sought to fund the Claris to Crossroads walkway project Phase One covers the design and consents for establishing a linkage from Claris to Crossroads .The walkway would be a combination of footpath, boardwalk and viewing platforms. The walkway would predominately be in the road reserve but would move out into the wetland and be involved with the environment. This project is described further in detail in Attachment B “SLIPS Project Summary for September 2014”.

11. Approval is sought to fund the View Shafts – Clearance. Seven sites where identified for view shaft clearance in the 2013- 2014 financial year. The project covers the removal, crown reduction, crown lift and dead wooding native and exotic tree species to create seven new view shafts as agreed by Local Board and Auckland Council’s Arboricultural Advisor. This project is described further in detail in Attachment B “SLIPS Project Summary for September 2014”.

Consideration

Local Board Views

12. This report canvasses the views of the Great Barrier Local Board.

13. The recommendations contained within this report fall within the Local Boards delegated authority.

Maori Impact Statement

14. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

General

15. Communities are impacted by SLIPs projects. They provide an opportunity for staff and elected representatives to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs or Discretionary funded projects to be delivered.

Funding for the proposed projects within this report would be obtained from the Great Barrier Local Board’s Small Local Improvement Project budget allocation. After allocating budget to all the projects listed in this report and elsewhere, the Great Barrier Local Board will still have SLIPs capital and operational funding remaining unallocated. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the board may wish to fund.

SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Implementation Issues

16. All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion between prior to 30th June 2015.

17. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have budget allocated to them with less than six months remaining within the current financial year will be at risk of not being completed by 2013/2014 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2015/2016 financial year for completion.

18. Longer term projects will result in SLIPs capital funding being carried forward to the 2015/2016 financial year and these projects not being delivered within the 2014/2015 financial year.

19. Budgets for projects funded from 2014/2015 SLIPs operational expenditure must be fully expended within the 2014/2015 financial year.

20. The ability to spend/deliver outcomes is dependent on the availability of experienced staff or consultant project management resource.

Attachments

No.	Title	Page
a View	SLIPs Project Summary for September	93
b View	SLIPs Project Schedule for 2014 2015	99

Signatories

Author

Janine Field - SLIPS Project Portfolio Leader

Authorisers

Katrina Morgan - Team Leaders SLIPs

Ian Maxwell - Manager Parks, Sports & Recreation

John Nash – Relationship Manager/ Senior Local Board Advisor

Great Barrier Local Board

11 September 2014

Review of Alcohol Control Bylaws - Proposed bylaw for local board feedback

File No.: CP2014/19120

Purpose

1. The purpose of the report is to provide the Great Barrier Local Board with a copy of the proposed Auckland Council Alcohol Control Bylaw 2014 and to request formal feedback by resolution.

Executive summary

2. On 22 July 2014, the Regulatory and Bylaws Committee recommended to the governing body to adopt the Statement of Proposal for the proposed Alcohol Control Bylaw 2014 (Attachment A) for public consultation (resolution number RBC/2014/27). The governing body formally adopted the Statement of Proposal on 31 July 2014 (resolution number GB/2014/70). Following this discussion, the council commenced public consultation (using the special consultative procedure), on 15 August 2014.

3. In addition to the public consultation process, staff are seeking feedback from local boards on the proposed bylaw.

4. The proposed Alcohol Control Bylaw 2014 will establish the bylaw structure and delegation that will be used to make, review, amend or revoke alcohol bans. Decisions on existing and new alcohol bans will be made by local boards after a new bylaw is adopted. This ensures decisions meet the proposed new requirements in the bylaw.

5. Regardless of the final form of the bylaw and delegations, local boards have an important role in the review of alcohol bans and the appointment of an alcohol ban review panel is sought.

6. Details of the proposed bylaw are outlined in the report.

Recommendation

That the Great Barrier Local Board:

a) provides formal feedback (by passing resolutions) on the proposed Auckland Council Alcohol Control Bylaw to the hearing panel, including whether the local board wish to meet with the hearing panel.

Comments

Legislative Framework

7. The Local Government (Auckland Transitional Provisions) Act 2010 requires the review of all seven legacy alcohol control bylaws (previously called liquor control bylaws) and associated alcohol bans (previously called liquor bans) by 31 October 2015.

8. In December 2012, Parliament enacted the Sale and Supply of Alcohol Act 2012. This in turn amended the Local Government Act 2002. The requirements for making or continuing individual alcohol bans has changed significantly with the passing of the Local Government (Alcohol Reform) Amendment Act 2012 (the Act).

9. The Act introduced a higher threshold to be met for alcohol bans to be made or continued. The higher threshold requires that the council is satisfied that there is evidence to show a high level of crime or disorder is caused or made worse by the consumption of alcohol in that public place and that the alcohol ban is a reasonable restriction on people’s rights in light of that evidence.

10. The process for making a bylaw under the Local Government Act 2002 requires that the council determine if a bylaw is the most appropriate response to a problem. A bylaw must also be in the most appropriate form and must be consistent with the New Zealand Bill of Rights Act 1990. All bylaws must meet the legal requirements as set out in the Bylaws Act 1910, including not being unreasonable, providing rules that are proportionate to the issues being addressed and not being beyond the powers of the enabling legislation.

Current Auckland regulation

11. Currently, there are seven legacy alcohol control bylaws and more than 1,600 individual alcohol ban areas across Auckland. The legacy bylaws significantly differ in their drafting style and presentation.

12. In general, all legacy bylaws provide the structure used to make alcohol bans. Some legacy bylaws enable the making of alcohol bans by resolution while others require a change to the bylaw itself. Making alcohol bans by resolution means the level of consultation is determined on a case by case basis and can result in more effective and efficient decisions compared to amending the bylaw.

13. An assessment of the appropriateness of the legacy bylaws indicate that:

· A single bylaw is necessary to enable the adoption of alcohol bans that prohibit or regulate or control the consumption or bringing into or possession of alcohol in public places. The New Zealand Police consider that limiting the consumption of alcohol in public places may reduce alcohol related harm.

· It is appropriate to delegate decisions on alcohol bans in local public places to local boards.

14. Within an alcohol ban area the possession and consumption of alcohol is prohibited during the time the ban is operational. Exceptions enable alcohol to be transported in an unopened container to and from licenced and private premises.

15. Enforcement of the bylaw is the responsibility of the New Zealand Police. The police have powers of search, seizure and arrest, and may issue a $250 infringement notice for breach of an alcohol ban.

Auckland Council’s proposed Alcohol Control Bylaw

The council’s decision to adopt the proposed Auckland Council Alcohol Control Bylaw for public consultation

16. On 22 July 2014, the Regulatory and Bylaws Committee recommended to the governing body the Statement of Proposal for the proposed Alcohol Control Bylaw.

17. On 31 July 2014, the governing body adopted the proposed Alcohol Control Bylaw Statement of Proposal (Attachment A), which includes the proposed bylaw for public consultation (resolution number GB/2014/70).

18. Following the decision, the council commenced the public consultation process (using the special consultative procedure), on 15 August 2014. The key consultation dates are summarised in the table below:

Table 1. Key consultation dates

Date	Milestone
15 August 2014	Written submission period opens
15 September 2014	Written submission period closes
September/October 2014	Staff will review and analyse all submissions in a report to the hearings panel Report will include all formal feedback received from local boards
Early/Mid October 2014	Public hearings will be held by hearing panel This will include an opportunity for local boards to meet with the hearings panel
End October 2014	Hearings panel will report back to governing body (final bylaw adopted)
18 December 2014	Bylaw commences

Summary of proposed alcohol control bylaw content

19. This section of the report summarises the key proposals contained in the proposed bylaw.

20. The purpose of the bylaw is to control the consumption or possession of alcohol in public places to reduce alcohol related harm. This aligns to the section 147 (Power to make bylaws for alcohol control purposes) of the Local Government Act 2002.

21. The bylaw proposes that local boards be delegated decisions on making, reviewing amending or revoking alcohol bans in local areas. This supports previous feedback obtained by local boards requesting this delegation from the governing body.

22. Alcohol bans of regional significance will remain the responsibility of the Regulatory and Bylaws Committee. This is consistent with the Auckland Council Long Term Plan where issues of a regional significance are the responsibility of a council committee.

23. It is proposed within the bylaw that prior to making a new alcohol ban, the council be satisfied that the alcohol ban gives effect to the purpose of the bylaw and comply with criteria and decision making requirements Subpart 1 of Part 6 of the Local Governments Act 2002; and section 147B of Local Government Act 2002. This includes that:

· There is evidence that the area to which the bylaw applies (or will apply by virtue of the resolution) has experienced a high level of crime or disorder that can be shown to have been caused of made worse by alcohol consumption.

· The alcohol ban is appropriate and proportionate in light of the evidence and can be justified as a reasonable limitation on people’s rights and freedoms.

24. Four different times are proposed in the bylaw for consideration of new alcohol ban areas:

· 24 hours, 7 days a week (at all times ban)

· 7pm – 7am daily (evening ban)

· 10pm – 7am daylight saving and 7pm – 7am outside daylight saving (night time ban)

· 7pm on the day before to 7am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend or holiday alcohol ban).

These times are a guide to improve consistency across Auckland. This recognises that in some instances the use of the times specified may be disproportionate to the evidence of the problem and therefore contrary to the statutory requirement that requires alcohol bans to be proportionate in light of the evidence. These times are generally consistent with a number of legacy council bylaws.

25. Enforcement of alcohol bans is the responsibility of the New Zealand Police. The penalty for breaching an alcohol ban is a $250 infringement under the Local Government (Alcohol Ban Breaches) Regulations 2013.

Consideration

Local board views and implications

26. The review of the legacy bylaws was discussed with local boards in the context of the significant other changes arising from new alcohol-related legislation. In relation to alcohol bans, local boards sought clear decision-making criteria, some form of regional consistency in times while providing for local variation where necessary, provision for temporary changes, and local board delegations.

Māori impact statement

27. Throughout the initial engagement phases of the review project, staff worked with the Community Policy and Planning team, Te Waka Angamua, policy advisors at the Independent Maori Statutory Board (IMSB) and Hapai Te Hauora Tapui to deliver a program for engaging with Māori on alcohol issues.

28. As part of this, staff ran a workshop with rangatahi (youth), organised a rangatahi engagement session as part of the Atamira event and held a hui with mana whenua and mataa waka to discuss both the Local Alcohol Policy Project and the Alcohol Control Bylaw Project.

29. There is broad support from the police iwi liaison officers, mana whenua and mataa waka in relation to protecting children and young people from the harms associated with alcohol consumption in public places.

Implementation

30. As Great Barrier Island does not have any current alcohol bans to review, there are no implementation issues.

Attachments

No.	Title	Page
a View	Statement of Proposal - Review of Alcohol Control Bylaws	197
b View	Proposed Alcohol Control Bylaw	213

Signatories

Author

Kylie Hill - Policy Analyst

Authorisers

Helgard Wagener - Team leader, Policies and Bylaws

John Nash – Relationship Manager/ Senior Local Board Advisor

Great Barrier Local Board

11 September 2014

Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2014

File No.: CP2014/19208

Purpose

1. To give the Great Barrier Local Board an overview Auckland Council Property Limited’s (ACPL) activities for the six months 1 January to 30 June 2014.

Executive summary

2. ACPL’s vision is to be a ‘centre of excellence’ that provides commercial expertise and value for money to the council in managing its property portfolio, acquisition and disposal activities, and the delivery of projects that implement council development initiatives.

3. This report sets out a summary of ACPL activities for the past six-months that contribute to our seven key outcomes as outlined in our Statement of Intent 2014 to 2017 and noted below. Activity detail is broken down by business unit or work-stream, with a focus on local board specific activities where applicable.

4. ACPL’s seven key outcomes:

§ Properties managed for the council and Auckland Transport (AT) are maintained to be fit for purpose and achieve optimum net returns.

§ Place-shaping projects involving other sector partners are efficiently planned and managed to help achieve a quality compact Auckland.

§ ACPL contributes exemplar housing developments to increase the supply of housing in Auckland, particularly in the more affordable spectrum of the market, working with partners.

§ Council business interests are managed to protect long term value and achieve budgeted net income.

§ Property acquisitions are undertaken in a commercially robust manner and in accordance with the council and AT agreed requirements and relevant legislation.

§ Properties are disposed of for the council in a commercially robust manner once declared surplus.

§ The council is provided with a commercial perspective on planning and development initiatives to support effective implementation of those initiatives.

5. Local board specific supporting detail is included in Attachments A, B, and C.

Recommendation/s

That the Great Barrier Local Board:

a) accepts the Auckland Council Property Limited Local Board six-monthly update 1 January to 30 June 2014.

Comments

Workshops and Meetings

6. A schedule of Great Barrier Local Board workshops and meetings attended by ACPL representatives from January to June 2014 is included as Attachment A. The list includes property specific meetings and workshops relating to general property management and the ongoing portfolio Rationalisation Process.

Property Portfolio Management

7. ACPL manages all Auckland Council or AT owned non-service properties. These are properties that are not immediately required for service delivery or infrastructure development.

8. The property portfolio continued to grow during the last six-months and now totals 1185 properties, an increase of 90 since our February 2014 update. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties.

9. ACPL’s specialist property knowledge and understanding enables us to optimise revenue streams and identify future opportunities. ACPL’s return on the property portfolio for the quarter ending 30 June 2014 provides the shareholder a net surplus of $1.9 ahead of budget, with an actual surplus of $25.4m against budget of $23.5m. During the quarter the average monthly collectable arrears rate and vacancies rate were respectively 2.1% and 2.4%. Well under the SOI targets of 5% and 3%.

10. A Properties Managed schedule is included as Attachment B of this report. The schedule details:

§ Current ACPL managed commercial and residential property within the Great Barrier Local Board

§ Each property’s classification or reason for retention

§ The nature of the property, such as a café within a library, or a residential property with a tenancy in place

§ The budget under which operating expenditure and lease revenue for the property is reported, e.g. regional or local board.

11. A report indicating portfolio movement in the local board area is attached as Attachment C. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

Local Issues

12. Landing fees: In August 2013 the Great Barrier Local Board agreed that reinstating the annual landing fee for private aircraft would be a good solution for frequent flyers. ACPL agreed to work with AT on establishing administration processes around this option. As of 1st May 2014 this option is available, with a fee of $300 per annum for unlimited landings. The option is specific to a single aircraft’s registration and is only available to itinerant/private flyers.

Portfolio Review and Rationalisation

Overview

13. ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to Auckland Plan outcomes by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

14. January to June 2014 Targets

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$12.3m disposal recommendations	$14.8m	These recommendations include $5.6m of sites that are identified for development projects

15. In setting future disposal targets ACPL is working closely with the council and AT to identify potentially surplus properties.

16. 2014/2015 Targets

UNIT	TARGET	COMMENTS
Portfolio Review	$30m disposal recommendations	These targets will include disposal recommendations and sales for sites that are identified for place-shaping and housing development projects
Development & Disposals	$30 net sales

Process

17. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with; council, CCOs, local board and mana whenua. This is followed by ACPL Board approval, engagement with local ward and the Independent Maori Statutory Board and finally a governing body decision.

Under review

18. Properties currently under review for future use opportunities via the Rationalisation Process in the Great Barrier area will be listed here as and when they arise.

Place Shaping and Housing Initiatives

Overview

19. ACPL is contributing commercial input into around 48 council-driven place-shaping and housing initiatives region wide. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $400k to in excess of $100million. ACPL works closely with the local boards on ACPL lead developments to ensure we give effect to the local boards’ place-shaping role.

20. ACPL is also actively contributing to the Housing Action Plan Group, which is a council initiative focusing on non-regulatory efforts to encourage and increase affordable residential development. We have an SOI target to undertake five housing development projects with an affordable housing component over three years which would encompass CHO involvement. We are currently actively working on 13 such projects.

Local Activities

21. There are no ACPL lead place-making or housing development initiatives currently active in the Great Barrier Local Board Area. However an increasing focus for ACPL is property optimisation. In this we are keen to work with local boards on development opportunities that facilitate upgrades within the service portfolio. For example a community facility upgrade may be funded by incorporating the facility into a mixed-use development that makes better use of the overall site. We welcome the opportunity to review any such opportunities that may be identified by the Great Barrier Local Board.

Acquisitions

Overview

22. ACPL continues to support Council and Auckland Transport programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved Council or Auckland Transport budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

23. By the end of the financial year 2013 to 2014 two hundred and seven property purchases were completed for the council and AT to the value of $132.4m. All of the property acquisitions met independent valuation thresholds agreed with AT, the council and Public Works Act 1981 requirements.

Council Acquisitions

24. Over the past six months 14 properties were acquired to meet council open space and storm water requirements and to contribute to City Transformation projects. There were no acquisitions on behalf of the council in the Great Barrier Local Board area.

Auckland Transport Acquisitions

25. 72 properties were also acquired over the past six-months on behalf of AT. The focus was on acquisitions to support major transport projects such as AMETI (30 acquisitions) Dominion Road (7 acquisitions) Te Atatu Road (9 acquisitions) and City Rail Link (16 acquisitions). Full details of relevant AT projects and associated acquisitions will come to the local board directly from AT.

Business Interests

26. ACPL manages eight business interests region wide on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries.

27. A report on ACPL managed business interests in the Great Barrier Local Board area is outlined in points below.

Blackwells Quarry, Great Barrier

§ This quarry is located on Hector Sanderson Road, Great Barrier Island, and is leased from the Blackwells with an annual royalty/rental payment to the Blackwells based on sales generated from the Quarry.

§ Fulton Hogan operates this quarry on behalf of Auckland Council (AC) paying a royalty also based on sales from rock extracted from the quarry.

§ The resource within the foot print of the consent area is expected to be exhausted by 2016/2017 if the quarry continues to be operated according to the current consent.

§ The future of the quarry is a matter that is being considered in conjunction with other stakeholders.

Consideration

Local board views and implications

28. This report is for the Great Barrier Local Board’s information.

Māori impact statement

29. The importance of effective communication and engagement with Maori on the subject of land is understood. ACPL has accordingly developed robust engagement with the 19 listed Tamaki region mana whenua groups for our core business activities.

30. Key engagement activities include: identifying cultural significance concerns regarding disposal properties, flagging commercial interests, development partnering discussions and issues relating to property management such as protection of waahi tapu or joint management relating to Treaty Settlements. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects where appropriate. ACPL will advise the Great Barrier Local Board as appropriate of any discussions that arise in the local board’s area.

31. ACPL has additionally undertaken to be part of council’s Maori Responsiveness Plan (MRP) pilot programme. The project’s key output is an operational document outlining ACPL’s contribution to council’s strategic and operational commitments to Maori. The Improvement Planning Phase of this project is nearly complete. We anticipate finalising our MRP in September/October 2014.

Implementation

32. There are no implementation issues.

Attachments

No.	Title	Page
a View	Schedule of meetings and workshops	231
b View	Properties Managed by ACPL in the Local Board area	233
c View	Property movement in the Local Board area	235

Signatories

Author	Caitlin Borgfeldt - Local Board Liaison
Authoriser	David Rankin - Chief Executive

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Great Barrier Local Board Urgent Decision - Central Joint Funding Committee

File No.: CP2014/19268

Purpose

1. To seek the local board’s agreement:

· to re-instate the Central Joint Funding Committee to oversee the relevant legacy community funding schemes

· on the Terms of Reference for the Central Joint Funding Committee

· to nominate a member and an alternate on the Central Joint Funding Committee.

Executive summary

2. The Central Joint Funding Committee was a joint committee established by the seven central local boards with decision-making responsibility for the allocation of grants through the legacy community funding schemes.

3. The Central Joint Funding Committee needs to be operational for the 2014/2015 financial year to administer legacy community funding budgets. This report seeks the board’s approval to re-instate the Central Joint Funding Committee for the 2014/2015 financial year, approval of the Terms of Reference and appointment of a member and an alternate to the Committee.

4. The establishment of the committee is an interim approach until a region-wide community grants policy is finalised. Formal consultation with local boards on the draft policy is taking place at the current time.

Recommendation/s

That the Great Barrier Local Board:

a) Agrees to re-instate the Central Joint Funding Committee for 2014/2015 to administer the legacy funds as per the Terms of Reference.

b) Endorses the draft Terms of Reference for the Central Joint Funding Committee.

c) Appoints Member Christina Spence to the Central Joint Funding Committee for 2014/2015 with appropriate delegated authority to bind the board on decisions relating to the legacy community funding schemes made by the Committee.

d) Notes that a region-wide community grants policy is being developed and will in time replace the current interim funding arrangements.

Discussion

5. The Central Joint Funding Committee was a joint committee established by the seven central local boards - Albert-Eden, Great Barrier, Maungakiekie-Tamaki, Orakei, Puketapapa, Waiheke and Waitemata Local Boards. It had decision-making responsibility to allocate grants from the legacy community funding schemes.

6. Local boards continue to have full decision-making authority over their individual Local Boards Discretionary Grants schemes. These schemes were established as part of the interim funding programme, using budgets inherited from legacy community board funding schemes.

7. Existing funding arrangements and grants schemes were rolled over for the 2014/2015 financial year. This means that, as per previous years, legacy community funding budgets are allocated to sub-regional joint funding committees of local boards, and that the Central Joint Funding Committee needs to be operational for the 2014/2015 financial year.

8. Officers recommend that the board re-instates the Central Joint Funding Committee for the 2014/2015 financial year, approves the Terms of Reference presented in Attachment A and appoints a member and an alternate to the Committee.

9. The 2014/2015 legacy community funding schemes are detailed below. For the purposes of administering the funding, it is recommended that the legacy schemes be allocated in the same way than in previous years, as follows:

Fund	Allocation
Auckland City Natural Heritage Fund $50,000	$40,000 for Great Barrier Island Local Board $10,000 for Waiheke Island Local Board For Hauraki Gulf Island projects only and noting that the funding split is based on historical allocation
Auckland City Cultural Heritage Fund $50,000	Five isthmus local boards to administer jointly
Community Group Accommodation Support Fund $700,000	$5,000 to Great Barrier Island Local Board $20,000 to Waiheke Island Local Board Remainder ($675,000) administered jointly by the five isthmus local boards
Community Group Assistance Fund $435,000	$15,000 to Waiheke Island Local Board Remainder ($420,000) administered jointly by the five isthmus local boards

10. Auckland Council has drafted a new community grants policy aimed at making the granting process fairer and simpler for those applying for community grants. Proposals include:

· New local grants programmes, including grants to groups covering more than one local board area

· Six regional grant programmes.

11. Public consultation opened on 14 July and closed on 11 August 2014. Following cluster workshops held earlier this year, local boards have been invited to provide their views on the draft policy during workshops held in July and August 2014. It is anticipated that the policy will be presented to the governing body for final adoption in October 2014.

12. Once adopted, one option is that as part of the interim implementation arrangements, the Central Joint Funding Committee remains operational for the year 2015/2016 to administer joint / multi-boards funding. A report will be brought to each local board in due time for decision.

Consideration

Local board views and implications

13. The legacy funding schemes are a key way for local boards to support their communities.

Māori impact statement

14. The legacy community funding schemes are of general interest to communities and accessible to a wide range of groups, including Māori. No particular implications for the Māori community or Māori stakeholders have been identified as arising from this report.

General

15. The recommendations contained in this report fall within the local board’s delegated authority.

Implementation Issues

16. Funding applications will be called during two rounds only for the legacy community funding schemes, as follows:

Community Group Assistance Fund, Community Group Accommodation Support:

i. Round one opened in June 2014 and closed on 7 July 2014 with decisions in August 2014

ii. Round two will open on 1 February 2015 and close on 15 March 2015 2013 (CGAF only) for decisions in April 2014.

Auckland City Cultural Heritage, and Auckland City Natural Heritage:

iii. Round one opened on 17 July and will close on 22 August 2014 with decisions in October-November 2014.

iv. Round two will close on 13 March 2015 with decisions in May-June 2015.

17. The Central Joint Funding Committee will hold a workshop and a meeting to consider procedural matters including but not limited to:

i. electing a Chair and Deputy Chair

ii. adopting the Terms of Reference (attached)

iii. considering the applications received.

Attachments

No.	Title	Page
a View	Draft terms of reference	241
b View	Signed urgent decision report	243

Signatories

Author

Carole Canler - Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Adam Milina – Relationship Manager - Albert-Eden & Orakei Local Boards

Great Barrier Local Board

11 September 2014

Terms of Reference

Central Joint Funding Committee

Membership

The Central Joint Funding Committee has a member from each of the following Local Boards:

· Albert-Eden

· Great Barrier

· Maungakiekie-Tamaki

· Orakei

· Puketapapa

· Waiheke

· Waitemata.

Decision Making

The Central Joint Funding Committee has the authority to make funding decisions in the 2014/15 financial year in relation to the following funds:

· Community Group Assistance Fund

· Community Group Accommodation Support

· Auckland City Cultural Heritage

· Auckland City Natural Heritage.

Chairperson

The Central Joint Funding Committee will appoint and remove its own chairperson or deputy chairperson.

Meetings

The Central Joint Funding Committee will meet as required. It is envisaged there will be no fewer than two funding decision meetings in the 2014/15 financial year (“the meetings”) in August 2014 and April 2015.

Workshops

Each of the funding decision meetings will be preceded by a workshop a minimum of three weeks in advance of the decision-making meeting. The purpose of the workshops is to discuss and seek additional information on the applications.

Standing Orders of Local Boards

The Standing Orders of Local Boards as set by the Auckland Transition Agency on 27 October 2010 will apply to this Joint Committee.

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Chairperson's report

File No.: CP2014/19200

Executive Summary

An opportunity is provided for the chairperson to update the Board on the projects and issues she has been involved with since the last meeting.

Recommendation

That the Great Barrier Local Board:

a) Receive the Chairperson’s report.

Attachments

No.	Title	Page
a View	Chairperson Izzy Fordham's report	247

Signatories

Author

Guia Nonoy - Local Board Democracy/Engagement Advisor

Authorisers

Karen Lyons - Manager Local Board Services

John Nash – Relationship Manager/ Senior Local Board Advisor

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Board Members' Reports

File No.: CP2014/19199

Executive Summary

An opportunity is provided for members to update the Board on the projects and issues they have been involved with since the last meeting.

Recommendation/s

a) That the report of Board Member Susan Daly be received.

b) That the report of Board Member Jeff Cleave be received.

c) That the report of Board Member Judy Gilbert be received.

d) That the report of Board Member Christina Spence be received.

Attachments

No.	Title	Page
a View	Board Member Susan Daly's report.	255
b View	Board Member Jeff Cleave's report	261
c View	Board Member Judy Gilbert's report	263
d View	Board Member Christina Spence's report	265

Signatories

Author

Guia Nonoy - Local Board Democracy/Engagement Advisor

Authorisers

Karen Lyons - Manager Local Board Services

John Nash – Relationship Manager/Senior Local Board Advisor

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Reports Requested/Pending

File No.: CP2014/19198

Executive Summary

Attached is a list of reports requested/pending as at August 2014 for the Great Barrier Local Board’s information.

Recommendation

That the Great Barrier Local Board:

a) Receive the list of reports requested/pending as at August 2014.

Attachments

No.	Title	Page
a View	Reports requested/pending August 2014	273

Signatories

Author

Guia Nonoy - Local Board Democracy/Engagement Advisor

Authorisers

Karen Lyons - Manager Local Board Services

John Nash – Relationship Manager/ Senior Local Board Advisor

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Correspondence

File No.: CP2014/19191

Executive Summary

Correspondence sent and received for the Great Barrier Local Board’s information.

Recommendation/s

That the Great Barrier Local Board:

a) Receives the correspondence for the month of August 2014.

Attachments

No.	Title	Page
a View	Great Barrier Local Board input to Mayoral Long Term Plan proposal	277
b View	GB Annual Plan thank you letter - Cindy Wiseman	281
c View	GB Annual Plan thank you letter - Ellen Williams	283
d View	GB Annual Plan thank you letter - John Ogden	285
e View	GB Annual Plan thank you letter - Mike Newman	287
f View	Correspondence to/from David Dodds regarding Pohutakawa tree	289
g View	Email from Aotea Family Support Group dated 26 August 2014	293

Signatories

Authors
Authorisers

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Great Barrier Local Board Workshop Proceedings

File No.: CP2014/19188

Executive Summary

Attached are the Great Barrier Local Board workshop proceedings taken at the workshops held on 6^th, 12^th and 13^th August 2014.

Recommendation

That the Great Barrier Local Board:

a) Receives the workshop proceedings for the workshops held on the 6^th, 12^th and 13^th August 2014.

Attachments

No.	Title	Page
a View	Workshop proceedings - 6 August 2014	297
b View	Workshop proceedings - 12 August 2014	299
c View	Workshop proceedings - 13 August 2014	301

Signatories

Author

Guia Nonoy - Local Board Democracy/Engagement Advisor

Authorisers

Karen Lyons - Manager Local Board Services

John Nash – Relationship Manager/ Senior Local Board Advisor

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Great Barrier Local Board

11 September 2014

Round	Applications Open	Assessment	Decision Making
Interim 1	4 – 22 August 2014	August/ September 2014	10 September 2014 Meeting
2	1 September - 31 October 2014	November 2014	December 2014/February 2015

Chairperson	Izzy Fordham
Deputy Chairperson	Susan Daly
Members	Jeff Cleave
	Judy Gilbert
	Christina Spence

Author	Roger Wilson – Council Engagement Manager
Authoriser	Alan Howard-Smith – Stakeholder Management Manager

Author	John Nash - Senior Local Board Advisor
Authoriser	Karen Lyons - Manager Local Board Services