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Great Barrier
Local Board
11 September
2014
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Lovebirds Event
File No.: CP2014/20144
Purpose
1. To
update the Great Barrier Local Board on the Lovebirds weekend event planned for
7-9 November 2014.
2. To approve the allocation of $2,000 from the Local Board to assist
in funding towards the Lovebirds weekend event for the 2014-2015 financial
year.
Executive
summary
3. Lovebirds
is a new event planned for Great Barrier Island to attract visitors to view
native and sea birds in their natural environment. The event will include
guided walking tracks to view native and sea birds and a visit to Glenfern
Sanctuary.
4. ‘Destination
Great Barrier Island’ will support the event with their local knowledge and
assistance with event management and destination packages. This would ensure
adequate resourcing for this event. The cost of this, plus an allowance for
disbursements is estimated to be $2,000.
5. Approval of $2,000 from the Great Barrier Local Board towards
Lovebirds weekend is sought. There is an option for funding to be drawn from
the local board discretionary budget.
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Recommendation/s
That the Great Barrier Local
Board:
a) adopt the
Lovebirds weekend event to be held 7, 8, 9 November 2014
b) adopt the
support and contribution of $2,000 to ‘Destination Great Barrier Island’ for
their additional event management and destination packages
c) delegate the
chair, event portfolio holder or alternative local board member to work with
council staff to tailor the Lovebirds weekend event for the Great Barrier
Local Board.
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Comments
6. Lovebirds is a new event planned for Great Barrier Island to
attract visitors to view native and sea birds in their natural environment.
7. Council
staff in conjunction with ‘Destination Great Barrier Island’ have developed a
proposal for a weekend event to be held 7-9 November 2014 based on an initial concept
from the Great Barrier Island Local Board to host this event in their area.
Events staff have worked in conjunction with local board members ideas to
identify a different visitor market for the island. The natural environment
and abundance of bird life links well to encourage birdwatchers to view the
island’s ecology and protected bird life areas.
8. The
proposed Lovebirds programme is as follows:
Friday, 7 November
night: talk at Claris Club with John Ogden, Chairman Great Barrier Island Charitable Trust
Saturday, 8
November: visit to Glenfern Sanctuary
Saturday 8
November night: dinner and social gathering
Sunday 9 November: guided walk to Hirakimata
Elizabeth (Biz) Bell - Senior
Ecologist or view sea birds at Whangapoua Beach with John Ogden
9. Participants
in the event will pay for their travel and accommodation costs plus an event
registration fee covering transport and lunches during the event.
10. ‘Destination Great Barrier Island’ will support the event with their
local knowledge and assistance with event management and destination packages.
The Great Barrier Local Board funds Destination Great Barrier Island.
Currently it is not feasible for them, within their existing workloads to
support Lovebirds event. However, in conjunction with council event staff,
Destination Great Barrier Island can manage Lovebirds, with additional
financial support from the Local Board. This would ensure adequate resourcing
for this event. This activity is likely to take 80 hours of staff time which
would be outside their existing activities. The cost of this, plus an allowance
for disbursements is estimated to be $2,000.
Consideration
Local
board views and implications
11. The Great Barrier Local Board showed an interest in increasing
visitation to the island and supporting events. The proposal to support the
Lovebirds weekend has received informal support.
Māori
impact statement
12. The Lovebirds weekend event is designed to benefit the local
community as a whole, including Maori.
Implementation
13. Following agreement from the Local Board to adopt the Lovebirds
weekend event, discussions around tailoring the event, need to be finalised by
26 September 2014 to enable marketing deadlines to be met and ensure a
successful campaign is delivered.
Attachments
There are no attachments for
this report.
Signatories
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Author
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Jane Sheetz - Manager Event Delivery
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Authorisers
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Kevin Marriott - Manager Community Facilities
John Nash – Relationship Manager/ Senior Local Board
Advisor
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