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Great Barrier
Local Board
11 September
2014
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1 Welcome
The Chairperson
opened the meeting and welcomed everyone.
2 Apologies
3 Declaration of Interest
Chairperson IM
Fordham declared an interest in respect of the Great
Barrier Island Sports and Social Club, Inc. event support fund applications for
the Guy Fawkes fireworks display and 2014 Santa parade at item 18 d) - Great
Barrier Local Event Support Fund – Interim Round 1 2014/2015.
Member CA
Spence declared an interest in respect of the Aotea
Family Support Group event support fund applications for the Great Barrier New
Year’s Picnic 2015 and the Christmas event with the Howie Morrison Trio at item
18 c) - Great Barrier Local Event Support Fund – Interim Round 1 2014/2015.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Sean McCarthy - AoteaOra Community Trust
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A document was tabled in respect to this
item. A copy of the tabled document has been attached to the official copy of
these minutes and can be viewed on the Auckland Council website.
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Sean McCarthy from AoteaOra Community
Trust was in attendance to present to the Great Barrier Local Board regarding
the social enterprise company foundation and feasibility study.
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Resolution number GBI/2014/84
MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP
Daly:
That the
Great Barrier Local Board:
a)
receives the Public Forum presentation;
b)
thanks Sean McCarthy for his Public Forum presentation.
CARRIED
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Attachments
a Tabled
document 9.1 - Sean McCarthy AoteaOra Community Trust
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Deferral of 2014/2015 capital projects
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Resolution number GBI/2014/86
MOVED
by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:
That the Great
Barrier Local Board:
a) formally
considers and notes the deferral of capex projects to 2015/2016 outlined in
Attachment A of the Deferral of 2014/2015 capital projects report and in
particular that funding for the potential purchase of Glenfern Sanctuary is
retained pending the Governing Body’s decision.
b) notes that any projects
where timing has been deferred, but project planning is underway, should be
given high priority in the 2015/2016 capital programme.
c)
expresses its concern that officers
have made decisions to defer SLIPs budgets for which the board has full
decision making authority, without any consultation with the board and the
significant adverse impact this has had, or may have on its work programme. In
particular, projects potentially affected include the Whangaparapara pontoon
which the board has previously approved and was proceeding in conjunction
with Auckland Transport and is still needed for SeaLink to operate its new
passenger ferry service to Whangaparapara.
d)
asks that SLIPs and finance managers
meet with the board urgently to explain this situation and also the potential
impact on its work programme resulting from SLIPs staffing changes.
CARRIED
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13
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Approval of Lease Renewal, 80 Hector Sanderson Road, Claris, Great
Barrier Island. Great Barrier Island Community Health Trust
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Resolution number GBI/2014/87
MOVED
by Chairperson IM Fordham, seconded by Member CA Spence:
That the Great
Barrier Local Board:
a) Approves
the granting of a renewal of the lease to the Great Barrier Island Community
Health Trust at 80 Hector Sanderson Road, Claris, Great Barrier Island on the
following terms and conditions:
i) Term - 5
years commencing on 1 December 2012
ii) Rent -
$1.00 plus GST per annum.
b) Approves all other terms and conditions in accordance with the current
lease agreement.
CARRIED
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14
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Auckland Transport Report – September 2014 – Great Barrier Local
Board
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Ivan Trethowen, Auckland Transport
Elected Member Relationship Manager was in attendance to present to the Great
Barrier Local Board in respect to this report.
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Resolution number GBI/2014/88
MOVED
by Chairperson IM Fordham, seconded by Member CA Spence:
That the Great
Barrier Local Board:
a)
receives the Auckland Transport Report
– September 2014.
b)
thanks Ivan Trethowen, Auckland Transport Elected Member Relationship Manager
for his attendance and presentation on the Auckland Transport Report –
September 2014 – Great Barrier Local Board.
CARRIED
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15
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Auckland Transport Quarterly Update to Local Boards
For the quarter - 1 April to 30 June 2014
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Ivan Trethowen, Auckland Transport
Elected Member Relationship Manager was in attendance to present to the Great
Barrier Local Board in respect to this report.
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Resolution number GBI/2014/89
MOVED
by Chairperson IM Fordham, seconded by Member CA Spence:
a) That the Auckland Transport Quarterly Report be received.
b)
Thanks Ivan Trethowen, Auckland Transport Elected Member Relationship Manager
for his attendance and presentation on the Quarterly Update to Local Boards for
the quarter - 1 April to 30 June 2014.
CARRIED
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16
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Auckland Transport Local Board Engagement Plan
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Resolution number GBI/2014/90
MOVED
by Chairperson IM Fordham, seconded by Member JJ Gilbert:
That the Great
Barrier Local Board:
a)
Receives the Auckland Transport Local
Board Engagement Plan report.
b)
Notes the intent of the engagement plan that
Auckland Transport will meet regularly with the local board and requests that
a level of detail of information provided at each meeting be agreed with the
board.
CARRIED
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17
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Great Barrier Island Small Local Improvement Projects (SLIPs)
Programme 2014/2015
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Janine Field, SLIPS Project Portfolio
Leader was in attendance to present to the Great Barrier Local Board in
respect to this report.
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Resolution number GBI/2014/91
MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:
That the Great Barrier Local Board:
a) Receives the Great Barrier
Island SLIPs 2014/2015 programme schedule. Attachment A- “SLIPS Project
Schedule for 2014/2015”.
b) Approves the following SLIPs
projects for 2014/ 2015 year and confirms the Project Spokesperson/s. The
detail regarding the scoped projects is attached to this report as the
Attachment B- “SLIPS Proposal forms for September 2014”.
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No
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Project
Description
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Budget
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Value
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Spokesperson
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1
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Station Rock to
Rosalie Bay Walkway Phase 1
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Capex
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$47,103
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Judy Gilbert
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2
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Claris to
Crossroads Walkway Phase 1
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Capex
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$52,937
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Izzy Fordham and Christina Spence
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3
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View Shafts-
Clearance
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Opex
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$4,950
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Susan Daly
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c)
notes that the view shafts clearance
project will be funded from the island view shafts budget - $5,241.
d)
Thanks Janine
Field, SLIPS Project Portfolio Leader for her attendance and presentation on
the Great Barrier Island Small Local Improvement Projects (SLIPs) Programme
2014/2015.
e)
Also, thanks Janine for all her work on
the board’s projects and wishes her the best of luck in the future.
CARRIED
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18
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Great Barrier Local Event Support Fund – Interim Round 1 2014/2015
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Resolution number GBI/2014/92
MOVED by Chairperson IM
Fordham, seconded by Member JJ Gilbert:
That the Great Barrier Local
Board:
a)
Notes that it has had a significant reduction in its 2014/2015
discretionary budget and this has resulted in the need for the board to
reduce its financial support in a range of areas including events and
community grants funding.
b)
Agrees to partially fund the following applications for round
one of the 2014/2015 Local Event Support Fund:
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Applicant
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Event
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Amount requested
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Amount allocated
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Kaitoke School Board of Trustees
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Great Barrier Island Wharf 2 Wharf
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$6,511.85
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$3,500
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North Barrier Residents and Ratepayers Association
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Port FitzRoy Family Festival
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$7,860.00
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$4,000
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Sea Education Aotea
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SEAfest 2015
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$1,000.00
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$1,000
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CARRIED
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Resolution
number GBI/2014/93
MOVED by
Chairperson IM Fordham, seconded by Member JJ Gilbert:
Member CA
Spence declared an interest in this item and took no
part in the discussion or voting on the matter.
That the Great Barrier
Local Board:
c)
Agrees to partially fund or decline the following applications
for round one of the 2014/2015 Local Event Support Fund:
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Applicant
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Event
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Amount requested
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Amount allocated
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Aotea Family
Support Group
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Great Barrier
New Year’s Picnic 2015
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$10,500.00
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$5,000
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Aotea Family
Support Group
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Christmas event
with the Howie Morrison Trio
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$3,200.00
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Decline
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CARRIED
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Resolution number GBI/2014/94
MOVED by Deputy Chairperson SP Daly, seconded by Member CA Spence:
Chairperson
IM Fordham declared an interest in this item and took
no part in the discussion or voting on the matter.
That the Great
Barrier Local Board:
d)
Agrees to partially fund the following applications for round
one of the 2014/2015 Local Event Support Fund:
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Applicant
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Event
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Amount requested
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Amount allocated
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Great Barrier Island Sports and Social Club Inc.
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Guy Fawkes Fireworks display
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$2,000.00
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$1.200
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Great Barrier Island Sports and Social Club Inc.
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2014 Santa Parade
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$2,000.00
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$1.200
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Note: Funding approved for the 2014
Santa Parade should not be used to pay for the rental cost for the helium gas
at $384.83.
CARRIED
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19
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Lovebirds Event
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Resolution number GBI/2014/95
MOVED
by Chairperson IM Fordham, seconded by Member CA Spence:
That the Great
Barrier Local Board:
a) adopts the
Lovebirds weekend event to be held 7, 8, 9 November 2014.
b) adopts the
support and contribution of $2,000 from its Local Events Support Fund to
‘Destination Great Barrier Island’ for their additional event management and
destination packages.
c) delegates
Member JJ Gilbert to work with council staff to tailor the Lovebirds weekend
event for the Great Barrier Local Board.
CARRIED
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20
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Proposal from Ngati Rehua Ngatiwai ki Aotea Trust to run Aotea
Walk Fest 2015
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Resolution number GBI/2014/96
MOVED
by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:
That the Great
Barrier Local Board:
a)
Approves the proposal from Ngati Rehua Ngatiwai ki Aotea Trust
to run the Aotea Walk Fest in March 2015 at a cost of $25,000 to be funded
from the board’s SLIPs discretionary opex budget.
b)
Notes its expectations that this event and similar ones it
might support will become self-funding over time.
c)
delegates the Chairperson to work with Ngati
Rehua Ngatiwai ki Aotea Trust and council staff to discuss further details of
the event.
CARRIED
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21
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Review of Alcohol Control Bylaws - Proposed bylaw for local board
feedback
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Resolution number GBI/2014/97
MOVED
by Chairperson IM Fordham, seconded by Member CA Spence:
That the Great
Barrier Local Board:
a) notes that there are
currently no alcohol bans applying to Great Barrier Island and no expectation
that any will be developed and accordingly does not intend to provide any
specific feedback on the policy.
CARRIED
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22
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Auckland Council Property Limited Local Board Six-Monthly Update 1
January to 30 June 2014
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Resolution number GBI/2014/98
MOVED
by Chairperson IM Fordham, seconded by Member JJ Gilbert:
That the Great
Barrier Local Board:
a) accepts the Auckland
Council Property Limited Local Board six-monthly update 1 January to 30 June
2014.
CARRIED
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Secretarial Note: Information on page 220 agenda item
27 is incorrect and should read that the quarry is located at Medlands Road
not Hector Sanderson Road.
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23
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Great Barrier Local Board Urgent Decision - Central Joint Funding
Committee
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Resolution number GBI/2014/99
MOVED
by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:
That the Great
Barrier Local Board:
a) Agrees to
re-instate the Central Joint Funding Committee for 2014/2015 to administer
the legacy funds as per the Terms of Reference.
b) Endorses
the draft Terms of Reference for the Central Joint Funding Committee.
c) Appoints
Member Christina Spence to the Central Joint Funding Committee for 2014/2015
with appropriate delegated authority to bind the board on decisions relating
to the legacy community funding schemes made by the Committee.
d) Notes
that a region-wide community grants policy is being developed and will in
time replace the current interim funding
arrangements.
CARRIED
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29 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
12.59 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Great Barrier Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
