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Kaipātiki
Local Board
10 September
2014
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1 Welcome
2 Apologies
3 Declaration of Interest
Member Grant Gillon declared an interest
in item 21 – Review of Alcohol Control Bylaws – Proposed bylaw for local board
feedback.
Lindsay Waugh an interest in item 24 –
Regional Facilities Auckland Fourth Quarter Report 2013-14.
Member Lorene Pigg declared an interest
in smokefree pertaining to item 25 – Submissions on the Kaipātiki Draft
Local Board Plan.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday
13 August 2014
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The open
unconfirmed minutes of the Kaipātiki Local Board meeting held on
Wednesday, 13 August 2014 are attached at Item 12 of
the agenda, and were confirmed under item 4 of the agenda.
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13
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Deferral of 2014/2015 capital projects
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Pramod Nair, Lead Financial Advisor,
was in attendance to speak to the report.
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Resolution number KT/2014/172
MOVED
by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:
That the Kaipātiki
Local Board:
a) note that the board is
required by the governing body to make significant savings as a contribution
to the overall regional savings targets, but is concerned at the way in which
this process has been managed.
CARRIED
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Resolution number KT/2014/173
MOVED
by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:
That the Kaipātiki
Local Board:
b)
approve the deferral of the following budgets into 2015/2016:
i Community facility renewals
- $6,791 (as the board understands this will not impact on the approved work
programme)
ii. Cycle and walking track
(Greenway) - $60,807 (as this project is unlikely to proceed this year)
iii. Sportsfield extension
(Birkenhead War Memorial) - $10,440 (reduce the scope of work for this
financial year)
iv. Town centre urban design
action plan (Glenfield) - $66,710 (as this project will not proceed this
financial year due to land ownership issues)
CARRIED
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Secretarial
Note: Pursuant to Standing Order 3.15.5 Members John Gillon and Grant
Gillon requested that their dissenting vote on the above resolution b) be
recorded.
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Resolution number KT/2014/174
MOVED
by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:
That the Kaipātiki
Local Board:
c) decline the deferral of the
following budgets into 2015/2016:
i. BMX cycling track
(Birkenhead War Memorial) - $106,286 (as this project is in the final
planning stages and will be constructed summer 2014. This project is a
priority for the board)
ii. Playground (Birkenhead War
Memorial) - $117,515 (as this project is in the planning stages and is a
priority for the board)
iii. Public convenience
(Birkenhead War Memorial) - $213,353 (as this project is in the planning
stages and is a priority for the board)
iv. Sports playing surfaces and
facility upgrades - $36,551 (the board had previously feedback that $250,000
could be deferred from this budget but the board understands that the full
budget which was expected to be deferred from 2013/2014 has already been
deferred into outer years)
v. Youth facility in parks
(Birkenhead-Northcote) - $1,023 (the board have resolved to undertake some
investigatory work into the utilisation of the 2015/2016 budget)
CARRIED
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Resolution number KT/2014/175
MOVED
by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:
That the Kaipātiki
Local Board:
d)
approve the partial deferral of the following budgets into
2015/2016:
i. Foundation infrastructure -
$337,311 (this deferral relates to $127,311 of currently unallocated budget,
$200,000 for the Onepoto Pond de-silting project, which the board understands
can be paid as the final instalment for this project at the beginning of
2015/2016 and $10,000 for planting at Le Roys Bush)
ii. Central area upgrade
(Northcote) - $320,955 (the board would like to retain sufficient budget to
progress the signage and toilet construction – the final planning stages for
which are in progress. This proposed deferral relates to the car park and
lighting projects only)
CARRIED
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Secretarial
Note: Pursuant to Standing Order 3.15.5 Members Danielle Grant, John
Gillon and Grant Gillon requested that their dissenting vote on the above
resolution d) be recorded.
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Resolution number KT/2014/176
MOVED
by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:
That the Kaipātiki
Local Board:
e)
propose the deferral of the following alternate budgets into
2015/2016:
i.
Normanton Reserve lighting - $60,000 (this project could be
delayed by one year, the board would like to retain $17,000 to enable
planning to take place)
ii.
Kaipātiki Connections Plan - $79,426 (this project can be
deferred to 2015/2016)
CARRIED
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Secretarial Note: Pursuant to Standing Order 3.15.5 Members Danielle Grant,
John Gillon and Grant Gillon requested that their dissenting vote on the
above resolution e) be recorded.
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Resolution number KT/2014/177
MOVED
by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:
That the Kaipātiki
Local Board:
f)
note that this deferral totals $942,440 which is a significant
contribution to the regional savings target identified.
g)
request that any projects where timing has been deferred, but
project planning is underway, should be given high priority in the 2015/2016
capital programme, without putting existing projects at risk, and these
projects are not deferred into further outer years as part of the Long-term
plan process.
h)
request that the Governing Body investigate alternative ways
from cutting local board budgets to find the savings / incremental revenue.
i)
note that the analysis required to understand equity between
local board funding has not been completed which is required to ensure any
savings impact is shared equitably and sustainably.
CARRIED
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14
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Hearing panel recommendations on review of local dog access rules
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Justin Walters, Policy Analyst and Paul
Wilson, Team Leader Policies and Bylaws, were in attendance to speak to the
report.
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Resolution number KT/2014/178
MOVED
by Chairperson K McIntyre, seconded by Member J Gillon:
That the Kaipātiki
Local Board:
a) receive and
adopt the Kaipatiki Hearing Panel decision report titled “Hearing Panel
Report on Dog Access Rules in the Kaipatiki Local Board Area 2014”.
b) adopt the
amendments to the Auckland Council Policy on Dogs 2012 as contained in
hearing panel decision report in (a) pursuant to section 10 of the Dog
Control Act 1996 with a commencement date of 25 October 2014 (the Saturday of
Labour Weekend).
c) request the
governing body to give effect to the amendments in (b) by making the necessary
amendments to the Auckland Council Policy on Dogs 2012 pursuant to section 10
of the Dog Control Act 1996 and Auckland Council Dog Management Bylaw 2012 in
accordance with section 10(6) of the Dog Control Act 1996.
d) authorise the Manager Policies and Bylaws in consultation with the
Kaipatiki Local Board Chair of the Hearing Panel to make any minor edits or amendments to (a)
and (b) to correct any identified errors or typographical edits.
e) note that a
specific project to be progressed is the erection of a gate at the entrance
to the track at the south western corner of Telephone Road Reserve.
f) note that
consideration be given to a map / pamphlet on the changes.
g) thank the
hearing panel, community members who submitted and staff for the time and
effort they put into this process.
CARRIED
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21
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Review of Alcohol Control Bylaws - Proposed bylaw for local board
feedback
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Paul Wilson, Team Leader Policies and
Bylaws, was in attendance to speak to the report.
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Member Grant Gillon declared an interest
in this item and took no part in the discussion or voting on the matter.
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Resolution number KT/2014/179
MOVED
by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:
That the Kaipātiki
Local Board:
a)
support regulation of alcohol control
through a bylaw (enabling use of alcohol bans in public places) as
recommended.
b)
support delegation of regulatory decisions on
local alcohol bans to local boards.
c)
request further information on the proposed
review process for existing alcohol bans including how this will be managed
and resourced. The board is concerned that this will be a resource intensive
activity which the board is not currently funded to deliver.
d) appoint a local alcohol ban review
panel comprised Chairperson Kay McIntyre, Deputy Chairperson Ann Hartley and
Member Richard Hills to make recommendations on the review of the alcohol
bans in the local board area.
e) appoint Chairperson Kay
McIntyre as a chairperson of the local alcohol ban review panel.
f) delegate to the Chairperson
the power to make a replacement appointment to the review panel in the event
that any member appointed by the local board under resolution (d) is
unavailable.
CARRIED
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15
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Glenfield Pool and Leisure Centre Renewal Budget
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Michael Groom, Manager Aquatics and
Recreation Facilities 2, Rob McGee, Manager Leisure, Ian Fisher, Property
Portfolio Coordinator North and Matthew Burden, Centre Manager, were in attendance to speak to the report.
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Resolution number KT/2014/180
MOVED
by Chairperson K McIntyre, seconded by Member L Pigg:
That the Kaipātiki
Local Board:
a)
delegate to Chairperson Kay McIntyre,
Deputy Chairperson Ann Hartley and Member Lorene Pigg to negotiate the allocation
of an additional $675,507 from regional budgets for the renewal of the HVAC
system at Glenfield Leisure Centre with the Manager Parks, Sport and
Recreation, Manager Leisure, and Financial Planning Manager, as this is an
essential renewal to ensure the continuation of the service provided at the
centre.
b)
note that the total required budget for
the renewal of $995,507 includes 15% contingencies which would be returned to
the regional budget in the event that these were not required.
c)
note that the renewal should include
the installation of two boilers to ensure service continuity.
d)
approve the remaining renewals projects
identified for 2013/2014 and 2014/2015 to proceed with decisions on any
prioritisation of these projects to be delegated to Chairperson Kay McIntyre,
Deputy Chairperson Ann Hartley and Member Lorene Pigg.
e)
note that this facility is a
significant source of revenue for the local board.
CARRIED
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16
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136 Birkdale Road - report on initial public consultation
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Hannah Bailey, Engagement Advisor, was
in attendance to speak to the report.
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Resolution number KT/2014/181
MOVED
by Member R Hills, seconded by Member G Gillon:
That the Kaipātiki
Local Board:
a) receive the feedback from
the initial public consultation and thank the Birkdale community for their
participation and involvement in the open days.
b) request Local Board Services
staff work with relevant staff (including Parks, Community Facilities and
Infrastructure and Environmental Services) and the Kaipātiki Community
Facilities Trust to bring a report back to the board detailing suggested next
steps to progress the project.
c) thank
the staff, in particular Hannah Bailey and the Kaipātiki
Community Facilities Trust and Birkdale Beach Haven Community Project for
their efforts on this work.
CARRIED
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17
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Auckland Transport Quarterly Update to Local Boards
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Marilyn Nicholls, Elected Member
Relationship manager, Auckland Transport, was in attendance to speak to the
report.
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Resolution number KT/2014/182
MOVED by Member L Waugh, seconded by Member R Hills:
That the
Kaipātiki Local Board:
a) receive the Auckland Transport Quarterly Update to Local Boards report.
b) request
confirmation that ferry routes are included in the $16 day pass to support
local economic development.
c)
seek urgent reconsideration for additional
AT HOP outlets in Kaipātiki to assist the 49% of local residents,
currently not using HOP cards, to take advantage of the 20% discount.
d)
note that online top ups requires
access to a credit card which excludes many Kaipātiki residents,
particularly young people who are more dependent on public transport.
CARRIED
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18
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Auckland Transport Update on Issues Raised in August 2014 for the
Kaipatiki Local Board
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Marilyn Nicholls, Elected Member
Relationship Manager, Auckland Transport, and Vukasin Sibinovski, Senior
Engineer, Auckland Transport,
were in attendance to speak to the report.
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Resolution number KT/2014/183
MOVED
by Member L Waugh, seconded by Member R Hills:
That the Kaipātiki
Local Board:
a)
receive the Auckland Transport Update on Issues Raised
in August 2014 for the Kaipatiki Local Board
b)
request that the Warehouse Way Parking project be reinvestigated
for alternative on-road solutions.
c)
approve the allocation of up to $689,000 from the Auckland
Transport Local Board Capital Discretionary Fund to the
Chartwell/Chivalry/Diana intersection project, noting that it is the board’s
preference that any surplus land not required for the intersection be turned
into a pocket park.
d)
request the community transport team prepare a list of
paper roads that connect our key trip generators, particularly around
schools, so that the board can prioritise these links for cycling and walking
and add them to the Local Board Transport Capital Fund project list.
CARRIED
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19
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Hato Petera Community Access Agreement 2014/2015
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Paul Edwards, Sport and Recreation
Advisor, was in attendance to speak to the report.
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Resolution number KT/2014/184
MOVED
by Deputy Chairperson A Hartley, seconded by Member L Pigg:
That the Kaipātiki
Local Board:
a) approve the continuation of
the current funding agreement with Hato Petera College for 2014/2015 for
$30,000, for five sports fields.
b) note
the review on sport and recreation funded relationships by Longdill and
Associates outlines that the Hato Petera College agreement, which includes
provision of a grant in addition to undertaking field maintenance, is
anomalous with other levels of support provided to non-council owned field
provision in Auckland.
CARRIED
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20
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Psychoactive substances – draft Local Approved Product Policy
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Callum Thorpe, Principal policy
Analyst, was in attendance to speak to the report.
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Resolution number KT/2014/185
MOVED
by Chairperson K McIntyre, seconded by Member L Pigg:
That the Kaipātiki
Local Board:
a)
note that Auckland Council’s proposed LAPP will deliver the
following harm reduction outcomes:
i.
reducing access to approved substances for vulnerable
people.
ii.
reducing the impact of antisocial behaviour resulting from
approved substance use on the public.
iii.
reducing the impact on the economic performance of local
business from antisocial behaviour resulting from the use of approved
substances.
b)
delegate providing feedback on the draft Local
Approved Product Policy option set out in attachment A of the report entitled
“Psychoactive substances – draft Local Approved Product Policy” to Members
Grant Gillon and Danielle Grant and that the draft feedback be circulated to
all members for comment prior to submission.
CARRIED
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Secretarial Note: Item 21 was taken
prior to item 15.
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22
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Monthly Local Board Services Report - September 2014
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Sarah Broad, Senior Local Board
Advisor and Adi James, Parks Advisor, were in attendance to speak to the
report.
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Resolution number KT/2014/186
MOVED
by Deputy Chairperson A Hartley, seconded by Member J Gillon:
That the Kaipātiki
Local Board:
a) approve the proposed
Kaipatiki Play Space Renewals Programme 2014/2015 as per the attached summary
in Attachment A, with the detail to be worked through in consultation with
the parks portfolio holders.
b) approve the Manuka Park Dog
Play Space project as per Attachment B to proceed to the physical works stage,
but not including the fence (option 1).
CARRIED
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24
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Regional Facilities Auckland Fourth Quarter Report 2013-14
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Judy Lawley, Regional Facilities
Auckland, was in attendance to speak to the report.
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Member Lindsay Waugh declared an
interest in this item and took no part in the discussion or voting on the
matter.
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Resolution number KT/2014/188
MOVED
by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:
That the Kaipātiki
Local Board:
a)
receive the Regional Facilities Auckland Fourth Quarter Report
2013-14.
b)
support the further development of basketball at the North
Shore Events Centre and request that RFA investigate the potential for
extension to create additional capacity.
CARRIED
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Member G Gillon left the meeting at
12.02 pm.
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25
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Submissions on the Kaipātiki Draft Local Board Plan
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Andy Roche, Local Board Advisor, was
in attendance to speak to the report.
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Member Lorene Pigg declared an
interest pertaining to smokefree and took no part in the discussion or voting
on the matter.
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Resolution number KT/2014/189
MOVED
by Chairperson K McIntyre, seconded by Member R Hills:
That the Kaipātiki
Local Board:
a) receive the analysis of
submissions regarding the Kaipātiki Draft Local Board Plan.
b) agree the following
potential areas of change to the Kaipātiki Draft Local Board Plan:
·
Support for the Living Wage
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Support for the North West Wildlink
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Reference to older people (and associated initiatives)
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Reference to refugees (and associated initiatives)
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Reference to people with disabilities (and associated
initiatives)
·
More specific detail on current and potential future
smokefree assets and areas
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More specific detail if possible in general in the Parks and
Open Spaces outcome on how initiatives will be delivered (viewed by
submitters as the most important outcome)
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Support for kauri die-back prevention
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Overall slight re-focusing where possible on value for
money/maintaining existing assets over developing new ones
c) request that a redrafted
version of the Kaipatiki Local Board Plan 2014-2017 is presented to the board
at its meeting on 8 October 2014 following further discussion at a workshop
on 24 September.
CARRIED
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26
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Members' Reports
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Two documents entitled ‘NRA Letter to
Kaipātiki Local Board’ and ‘ORA Letter to Kaipātiki Local Board’ were
tabled.
A copy of the tabled documents has
been placed on the official copy of the minutes and can be viewed on the
Auckland Council website.
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Resolution number KT/2014/191
MOVED
by Chairperson K McIntyre, seconded by Member D Grant:
That the Kaipātiki
Local Board:
a) receive the verbal
report from Member Lindsay Waugh.
b) receive the verbal
report from Member John Gillon.
CARRIED
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Attachments
a NRA Letter to Kaipātiki
Local Board
b ORA Letter to Kaipātiki
Local Board
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28
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Workshop Records - Kaipātiki Local Board Workshops,
Wednesday, 13 August 2014, Wednesday, 20 August 2014 and Wednesday, 27 August
2014
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Resolution number KT/2014/192
MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A
Hartley:
That the
Kaipātiki Local Board:
a) receive the
records for the Kaipātiki Local Board Workshops held on Wednesday, 13
August 2014, Wednesday, 20 August 2014 and Wednesday, 27 August 2014.
CARRIED
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30
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Swimming Pool Fencing Exemption – Special Exemption (Section 6)
Fencing of Swimming Pools Act 1987
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Resolution number KT/2014/194
MOVED
by Deputy Chairperson A Hartley, seconded by Member D Grant:
That the Kaipātiki
Local Board:
a) receive the Swimming Pool
Fencing Exemption report.
b) receive the applications
from:
i. A Withrington & J Brooke
– 37 Telstar Place, Beach Haven
ii. Ellie McQuaid – 82 Island
Bay Road, Beach Haven
iii. Stella Brennan – 2 Berne
Place, Birkenhead
c) grant
the following applications for special exemption, subject to ongoing
compliance with NZS8500-2006 Section 3.10 at all times:
i. A Withrington & J
Brooke – 37 Telstar Place, Beach Haven
ii. Stella Brennan – 2 Berne
Place, Birkenhead
d) grant the
following application for special exemption, subject to ongoing compliance
with NZS8500-2006 Section 3.10 at all times and that the vegetation is kept
trimmed to a low level.
i. Ellie McQuaid – 82 Island
Bay Road, Beach Haven
CARRIED
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31 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
12.40 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Kaipātiki Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
