Manurewa Local Board

OPEN MINUTES

Minutes of a meeting of the Manurewa Local Board held in the Manurewa Local Board Office, 7 Hill Road, Manurewa on Thursday, 11 September 2014 at 6.30pm.

present

Chairperson	Angela Dalton
Deputy Chairperson	Simeon Brown
Members	Michael Bailey
	Angela Cunningham-Marino	[until 8pm, item 25]
	Hon George Hawkins, QSO
	Danella McCormick
	Ken Penney
	Daryl Wrightson	[until 8pm, item 25]

APOLOGIES

Cr Sir John Walker, KMNZ, CBE

ALSO PRESENT

Cr Callum Penrose

Manurewa Local Board 11 September 2014

1 Welcome

Member Michael Bailey led the meeting in prayer.

2          Apologies

Councillor Sir John Walker was an apology.

3          Declaration of Interest

Member Danella McCormick declared a conflict of interest for item 22, Auckland Council Property Limited Local Board six-monthly update 1 January to 30 June 2014. 

4          Confirmation of Minutes

Resolution number MR/2014/170

MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins:

That the Manurewa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 14 August 2014, including the confidential section, as a true and correct record.

b) confirm the minutes of the Local Board Plan Hearings – Manurewa Local Board meeting, held on Tuesday, 2 September 2014, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Deputation - Pasifika Centre, Manukau Institute of Technology (MIT)
	Tunumafono Ava Fa’amoe tabled a document regarding the Pasifika Centre capital project and spoke to it.  A copy of this document can be publicly viewed on the Auckland Council website.
	Resolution number MR/2014/171 MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino: That the Manurewa Local Board: a)      thank Tunumafono Ava Fa’amoe and Stella Muller representing the Pasfika Centre at the Manukau Institute of Technology (MIT), for their presentation regarding the establishment of the Pasifika Centre for the Pasifika communities of Auckland,  and in particular for young Pasifika communities of Auckland South. CARRIED
	Attachments a     Pasifika Centre capital project

8.2	Deputation - Manukau Harbour
	Judi Goldsworthy provided a copy of her speaking notes and an article that detailed the history of the Weymouth Hall.  A copy of these documents can be publicly viewed on the Auckland Council website.
	Resolution number MR/2014/172 MOVED by Chairperson AM Dalton, seconded by Member D Wrightson: That the Manurewa Local Board: a) thank Judi Goldsworthy for her presentation regarding: i) seeking support from the Manurewa Local Board to follow up with Auckland Council to ensure 1) that Watercare undertakes, in October 2014, the first of the recommended 5 yearly comprehensive assessment of the effects for the consent to discharge treated effluent into the Manukau Harbour. 2) that Watercare is accountable for monitoring the effluent into the Manukau Harbour. ii) requesting a review of the Behliers Hall hireage costs for the Weymouth craft market. iii) Requesting a larger discount for ratepayers who pay their rates up front at the beginning of the financial year. CARRIED
	Attachments a     Judi Goldsworthy's speaking notes and an article that details the history of the Weymouth Hall

9 Public Forum

There was no public forum.

10 Extraordinary Business

10.1

Extraordinary Item - Manurewa Local Board Budget Allocation

Resolution number MR/2014/173 MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino: That the Manurewa Local Board: a)         approve an extraordinary item of business for consideration as item 29.1, Manurewa Local Board Budget Allocation, noting the reason for urgency is that funds are required to be allocated as soon as possible to allow: i) the needs and options analysis for performing arts in Manurewa to inform the Manurewa Local Board’s Long-term Plan decision making and advocacy to the governing body. ii) the organisation of the Manurewa Santa Parade event to commence. CARRIED

11 Notices of Motion

There were no notices of motion.

12	Manurewa Youth Council Update
	Matthew Ward (Chairperson) and Sarah Colcord (Secretary), Manurewa Youth Council, tabled the project plan for the Young Leaders Conference.  A copy of this document is publicly available on the Auckland Council website.
	Resolution number MR/2014/174 MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson SP Brown: That the Manurewa Local Board a) receive the verbal report from the Manurewa Youth Council regarding: i) Young Leaders Conference ii) Facing the Future: Youth Forum - new psychoactive substances iii) Manurewa Community Expo iv) Recruitment v) Youth Advisory Panel – submissions on the Local Alcohol Policy and the psychoactive substances CARRIED
	Attachments a     Young Leaders Conference project plan

13	Manurewa Ward Councillors Update
	Councillor Penrose tabled a graph detailing the projected population growth for Auckland local board areas to 2045.
	Resolution number MR/2014/175 MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins: That the Manurewa Local Board: a)         receive the verbal report from: i)          Councillor Calum Penrose regarding: · Mayor’s proposal - Long-term Plan the start of the process · Councillors are tasked with looking at the whole region at what could be considered for efficiencies and savings · Implementing the new liquor licensing laws · Manukau Police Station quarterly meeting with district commander and area commanders · Responded to questions from members about: · Development contributions to fund playground, park and esplanade development for special housing areas · Projects being funded in the central business district yet the local areas are not receiving any funding · Concern that the board will be pushed to levy a targeted rate to ensure the levels of service are maintained. CARRIED
	Attachments a     Projected population growth for Auckland local board areas to 2045

14

Portfolio Update

Resolution number MR/2014/176 MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey: That the Manurewa Local Board: a)         receive the verbal portfolio updates from: i)          Danella McCormick, Civil Defence Portfolio Lead regarding: 1) challenges with activating the Manurewa emergency community group, noting that Danella is in contact with the Civil Defence staff to find out what support is required. ii)         Daryl Wrightson, Events Portfolio Lead regarding: 1) World record event, the longest ice-cream sundae - will be held next year and will be combined with the Manurewa community day event held at Mountford Park 2) working with the Youth Council 3) working with the Santa Parade team CARRIED

15

Chairperson's Update

Resolution number MR/2014/177 MOVED by Chairperson AM Dalton, seconded by Member DJ McCormick: That the Manurewa Local Board a) receive the verbal report from the Chairperson regarding: i) Local Board Plan – a couple of amendments after the hearings ii) Long-term Plan budget cuts – impact on the local community iii) Activating the community to get feedback on the Long-term Plan iv) People want the level of service CARRIED

16

Psychoactive substances – draft Local Approved Product Policy

Resolution number MR/2014/178 MOVED by Chairperson AM Dalton, seconded by Member D Wrightson: That the Manurewa Local Board: a)         welcomes the opportunity to comment on the draft Local Approved Product Policy and requests the following amendments are made for Regional Strategy and Policy Committee’s consideration on 9 October 2014. i) endorse the proposed draft Local Approved Product Policy that will prevent the sale of approved psychoactive substances in the following additional areas: · within 300 metres of educational facilities · within 100 metres of early childhood centers · within 100 metres of places of worship · within 100 metres of libraries ii)         there are large areas of Manurewa, including the town centre, which score 8, 9 or 10 in the Ministry of Health’s deprivation index, and therefore should be included in the policy.  Additionally commercial activities in the town centre consider a psychoactive substances retail outlet would have a negative impact on their businesses based on previous experience. iii)        high deprivation areas as defined by the Ministry of Health’s Deprivation Index score of 8, 9 or 10 indicating areas that fall in the bottom 30% of deprivation scores to include the areas on the north side of Browns Road between Roscommon Road and Countdown iv)        the working and effect of the policy be carefully monitored and reviewed on an ongoing basis to continue to minimize any current and future risk. CARRIED

17

Review of Alcohol Control Bylaws - Proposed bylaw for local board feedback

Resolution number MR/2014/179 MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey: That the Manurewa Local Board: a)         support the proposed Auckland Council Alcohol Control Bylaw 2014 for the purpose of regulating Alcohol Control areas.  The Manurewa Local Board see the Alcohol Control Bylaws as being one element in a comprehensive, balanced and coordinated approach, encompassing supply control, demand and harm reduction and problem limitation strategies which reinforce each other. b)         appoint the full Manurewa Local Board as the local alcohol ban review panel to make decisions on the review of the alcohol bans in the local board area. c)         delegate authority to the Manurewa Local Board Chairperson to meet with the Alcohol Control Bylaw 2014 hearings panel. CARRIED

18

Manukau Harbour Stormwater Network Discharge Consent – Stormwater Priorities Consultation

Resolution number MR/2014/180 MOVED by Chairperson AM Dalton, seconded by Member D Wrightson: That the Manurewa Local Board: a)         receive the report entitled “Manukau Harbour Stormwater Network Discharge Consent – Stormwater Priorities Consultation”. b)         delegate authority to the Chairperson and Member Danella McCormick to formulate the board’s feedback to the stormwater unit, in consultation with mana whenua, on the Manukau Harbour Stormwater Network Discharge Consent by the 30 September 2014.  c)         request further updates on the outcomes of the Manukau Harbour Stormwater consultation process. CARRIED

19	Auckland Transport Update – September 2014
	Resolution number MR/2014/181 MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins: That the Manurewa Local Board: a) receive the report entitled Auckland Transport Update – September 2014. b) request an update on progress regarding the public transport to the Wiri men’s prison and the new entrance to the Manukau cemetery. CARRIED

20

Deferral of 2014/2015 capital projects

Resolution number MR/2014/182

MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino:

That the Manurewa Local Board:

a) note they agreed the budget for the 2014/2015 financial year with the governing body in June 2014.  The board requires the entire capital expenditure (capex) budget to complete works underway including developments such as Riverton Reserve and Netball Manurewa.  The board is tasked with reallocating its capex budget as it sees fit to deliver these projects within the agreed budget envelope.

b) having been provided with activities where there are potential deferrals there is a significant concern that these are all areas where under performance has been recorded in the Annual Report 2013/2014, such as:

· Improve community safety; target 85% and 74% achieved

· Residents satisfied with the quality of parks, reserves, sports fields and beaches; target 85% and 67% achieved

· Crime Prevention Through Environmental Design (CPTED) recommendations for Gallaher Park cannot be implemented.

c) reluctantly agree the deferral of capital expenditure (capex) projects outlined below to the 2015/2016 financial year, based on the premise that the budget will remain allocated in the 2015/2016 financial year, being:

Project Description	Capital to be deferred into 2015/2016	Capital retained in 2014/2015	Notes
CCTV cameras (Manukau)	$2,743	$5,750	This money would be used to implement the CPTED recommendations for Gallaher Park
Community facility renewals	$7,787	$136,710	This money would be used to implement the CPTED recommendations for Gallaher Park
Local board generated community safety initiatives	$16,369	$0	This money would be used to implement the CPTED recommendations for Gallaher Park
Citywide reserve signs and furniture	$11,149	$36,321	Staff advised that this would be deliverable in 2014/2015.
Premier park development	$67,450	$93,527
Streetscape development	$58,265	$99,698	Noted as revitalising town centre
	$163,764

d) note that any projects where timing has been deferred, but project planning is underway, should be given high priority in the 2015/2016 capital programme.

CARRIED

21	Annual Report 2013/14
	An updated Manurewa Local Board section of the Auckland Council Annual Report 2013/2014 was tabled.  A copy of this document is publicly available on the Auckland Council website.
	Resolution number MR/2014/183 MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins: That the Manurewa Local Board: a)         note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2013/2014. b)         approve: i)          the message from the chairperson, which provides the local board’s comments on local board matters in the 2014 annual report ii)         the list of achievements and the list of capital projects that form part of the local board information for the Auckland Council Annual Report 2013/2014 c)         delegate authority to the chairperson and deputy chairperson to make typographical changes before submitting the Auckland Council Annual Report 2013/2014 (volume 3, section 10. Manurewa) for final publication. e) note the impact of regional policy at the local board level which has lead to under performance in some areas, such as, numbers utilising the Manurewa swimming pools.  CARRIED
	Attachments a     Updated Manurewa Local Board Section of the Auckland Council Annual Report 2013/2014.

22	Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2014
	Resolution number MR/2014/184 MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey: That the Manurewa Local Board: a)      accept the Auckland Council Property Limited Local Board six-monthly update 1 January to 30 June 2014. CARRIED

23

Submissions on the Manurewa Local Board Plan

Resolution number MR/2014/185 MOVED by Chairperson AM Dalton, seconded by Member DJ McCormick: That the Manurewa Local Board: a)      receive the report entitled “Submissions on the Manurewa Local Board Plan”. b)      note that, in general, submissions received on the Draft Manurewa Local Board Plan agreed with the key priorities and initiatives outlined in the plan. c)      agree the following changes to the Draft Manurewa Local Board Plan: i)       page 11 - include a statement about seeking input from Māori on policy and strategy development ii)      page 24 - change the Community Safety content to reflect health and well-being concerns expressed in many submissions about smoking, gambling, alcohol and psychoactive substance related harm, and amend the section heading accordingly iii)     page 24 - include a reference to working with our Pacific and other communities and how that might happen iv)     include a reference to strengthening the working relationships with other local boards, particularly in the south of the region, to work together on matters of common interest, such as the Manukau Harbour Forum. d)      delegate authority to the chairperson and deputy chairperson to make further minor amendments to the Draft Manurewa Local Board Plan. e)      note that final changes to the Draft Manurewa Local Board Plan will be approved at the Manurewa Local Board’s business meeting on 9 October 2014. CARRIED

24	Proposed Trading and Events in Public Places Bylaws
	Resolution number MR/2014/186 MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey: That the Manurewa Local Board endorse its Submission to the Proposed Trading and Events in Public Places Bylaws Consultation. CARRIED

25	Reports Requested - Pending - Issues
	Resolution number MR/2014/187 MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson SP Brown: That the Manurewa Local board receive the report entitled “reports requested – pending – issues” by the Democracy Advisor. CARRIED

26

Manurewa Local Board Achievements Register 2013-2016 Electoral Term

Resolution number MR/2014/188 MOVED by Chairperson AM Dalton, seconded by Member KE Penney: That the Manurewa Local Board a)         receive the report entitled “Manurewa Local Board Achievements Register 2013 – 2016 Electoral Term” be received, noting the following additions to the register: i) completed the Local Board Plan hearings. ii) presented at the hearing panel for the Local Alcohol Policy iii) spoke at the Strategy and Finance Committee meeting regarding capital expenditure deferrals iv) provided feedback on the Trading and Events in public Places Bylaws v) provided advocacy to attain funding for the resource recovery network development vi) provided advocacy to the Southern Initiative to fund the economic development plan CARRIED

27	For Information: Reports referred to the Manurewa Local Board
	No reports were circulated under separate cover to the Local Board between the period 14 August and 11 September 2014.

28	Manurewa Local Board Workshop Notes
	Resolution number MR/2014/189 MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins: That the Manurewa Local Board receive the notes from the Manurewa Local Board workshops held on 12, 21 and 26 August 2014.  CARRIED

29        Consideration of Extraordinary Items

29.1	Extraordinary Item - Manurewa Local Board Budget Allocation
	The addendum agenda containing the extraordinary item report for the Manurewa Local Board Budget Allocation was circulated to members prior to the meeting and is publicly available on the Auckland Council website.
	Resolution number MR/2014/190 MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins: That the Manurewa Local Board: a) request that a needs and options analysis is undertaken to consider performing arts needs in Manurewa. b) acknowledge that the scope and timeframes of the needs and options analysis will be agreed at a workshop with relevant staff. c) allocate up to $40,000 from the Manurewa Local Board's discretionary fund to cover the cost of needs and options analysis planning. d) note that the need for a new performing arts facility in Manurewa is not identified in the draft Community Facilities Network Plan. e)      note that capital funding (over $1 million) towards the development of community facilities is a governing body decision. f)       allocate an additional $5,000 from the local board’s 2014/2015 Events Discretionary Fund for the running of the 2014 Santa Parade. CARRIED

8.07pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Manurewa Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................