I hereby give notice that an ordinary meeting of the Local Board Plan Hearings - Hibiscus and Bays Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 10 September 2014

9.00am

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

 

Local Board Plan Hearings - Hibiscus and Bays Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Julia Parfitt, JP

 

Deputy Chairperson

Greg Sayers

 

Members

David Cooper

 

 

Janet Fitzgerald, JP

 

 

Gaye Harding-Kirikiri

 

 

Gary Holmes

 

 

Lovisa Rasmussen

 

 

Lisa Whyte

 

 

 

 

 

 

 

 

(Quorum 4 members)

 

 

 

Vivienne Sullivan

Local Board Democracy Advisor

 

29 August 2014

 

Contact Telephone: (09) 427 3317

Email: vivienne.sullivan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

Portfolio

Description

Local Board Members

Local planning, policy and governance

Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes

Julia Parfitt –Chairperson
Greg Sayers - Deputy Chairperson

Arts and culture

Arts centres, art programmes

Greg Sayers – Lead
Julia Parfitt -Alternate

Events

General oversight of events programme
music in parks, movies in parks

Greg Sayers and Julia Parfitt

Community services and facilities

Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections

Julia Parfitt –Lead
Janet Fitzgerald - Alternate

Youth

Local board Youth Forum, Youth Representative

Lovisa Rasmussen – Lead
Gaye Harding - Alternate

Libraries

 

Lisa Whyte –Lead
Gaye Harding - Alternate

Recreation services

Pools, multi-sport facilities

Gaye Harding – Lead
Lisa Whyte - Alternate

Parks

Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval

David Cooper –Lead
Julia Parfitt –Alternate
Janet Fitzgerald – Lead
Lovisa Rasmussen - Alternate

Built and natural environment

Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation

Janet Fitzgerald – Lead
Julia Parfitt - Alternate

Economic Development

Economic development plans, developing ATEED relationship, broadband

Gary Holmes – Lead
Gaye Harding -Alternate

Street environment and town centres

Gateways and mainstreet upgrades, Urban design champion

David Cooper and Gary Holmes – Leads
Janet Fitzgerald -Alternate

Transport

 

David Cooper – Lead
Gary Holmes – Alternate
Janet Fitzgerald – Lead
Greg Sayers - Alternate

Regulatory, bylaws and compliance

Bylaw policy feedback

Gaye Harding -Lead

Julia Parfitt -Alternate

Resource consent applications

Input into notification decisions for resource consent applications

Gary Holmes – Lead
Janet Fitzgerald - Alternate

Communications and engagement

Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP

Julia Parfitt – Lead
Lovisa Rasmussen -Alternate

Finance

Budget overview, financial prudence and reporting, local board funding policy

Lisa Whyte – Lead
Julia Parfitt - Alternate

Civil defence/ emergency management

 

David Cooper –Lead
Greg Sayers -Alternate

Urban Design Champion

 

Gary Holmes – Lead
Janet Fitzgerald - Alternate

 


Local Board Plan Hearings - Hibiscus and Bays Local Board

10 September 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Summary of submissions to the Draft Hibiscus and Bays Local Board Plan 2014 7  

13        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations.  Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board.  This means that details relating to deputations can be included in the published agenda.  Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests to speak had been received.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Local Board Plan Hearings - Hibiscus and Bays Local Board

10 September 2014

 

 

Summary of submissions to the Draft Hibiscus and Bays Local Board Plan 2014

 

File No.: CP2014/19580

 

  

 

Purpose

1.       This report provides high-level analysis of key themes contained in submissions to the Draft Hibiscus and Bays Local Board Plan 2014.

Executive summary

2.       The Local Government Act 2002 and Local Government (Auckland Council) Act 2009 require council to use the special consultative procedure in adopting the Hibiscus and Bays Local Board Plan 2014. This includes ensuring any person submitting on the Draft Hibiscus and Bays Local Board Plan 2014 is given reasonable opportunity to be heard.

3.       280 submissions were received to the Draft Hibiscus and Bays Local Board Plan 2014. Of these, 27 were proforma submissions relating to Smokefree issues, 33 submissions were received to all draft local board plans.

4.       45 submitters requested the opportunity to speak in support of their submission at a public hearing.

5.       The Hibiscus and Bays Local Board asked submitters for feedback on three questions.

6.       Question one asked which of six outcomes submitters thought were most important and why. The outcome that was identified as being most important to the highest number of submitters was Connected communities with excellent transport choices.

7.       Question two asked submitters to identify which ideas and initiatives are most important. The data was scattered between a number of ideas and initiatives, however the highest number of responses was to transport related ideas and initiatives.

8.       Question three asked whether anything had been missed from the Draft Hibiscus and Bays Local Board Plan 2014. A total of 58 responses identified items that had been missed from the outcomes within the plan. However a number of submitters used this to reiterate other points made in their submission. A further 137 responses identified items that fell outside the outcomes.  This figure includes 37 responses related to Smokefree issues, of which 17 were part of submissions to all local boards.

 

Recommendation/s

That the Local Board Plan Hearings - Hibiscus and Bays Local Board:

a)      receive submissions on the Draft Hibiscus and Bays Local Board Plan 2014.

b)      hear the relevant submissions on the Draft Hibiscus and Bays Local Board Plan 2014.

c)      thank submitters for their verbal presentations on the Draft Hibiscus and Bays Local Board Plan 2014.

d)      consider any potential amendments to the Draft Hibiscus and Bays Local Board Plan 2014.

 

 

 

Comments

 

Context

9.       The Local Government Act 2002 and Local Government (Auckland Council) Act 2009 require council to use the special consultative procedure in adopting the Hibiscus and Bays Local Board Plan 2014. This includes ensuring any person submitting on the Draft Hibiscus and Bays Local Board Plan 2014 is given reasonable opportunity to be heard.

10.     This report provides statistics on submissions received to the Draft Hibiscus and Bays Local Board Plan 2014 and a brief high-level analysis of key themes and topics.

11.     More detailed analysis of submissions will be provided to the local board hearings meeting on 10 September 2014.

12.     The consultation period for the Draft Hibiscus and Bays Local Board Plan 2014 was held from 7 July 2014 to 5pm 6 August 2014.

Submissions

13.     Council received and processed 280 submissions to the Draft Hibiscus and Bays Local Board Plan 2014 with 45 submitters requesting to be heard.

14.     27 pro forma submissions were received to the Hibiscus and Bays Local Board Plan 2014. These advocated for a SmokeFree policy in the Hibiscus and Bays Local Board area.

15.     Copies of submissions to the Draft Hibiscus and Bays Local Board Plan 2014 are provided in attachment A of this report.

Overview of feedback from submissions to the Draft Hibiscus and Bays Local Board Plan 2014

16.     The Hibiscus and Bays Local Board asked submitters for feedback on three questions.

17.     Question one asked which of six outcomes submitters thought were most important and why. Responses to each outcome are shown in Table 1 below.

Table 1 – most important outcome

Outcome

Responses

A better place to live

57

A strong economy with skilled jobs

69

Connected communities with excellent transport choices

125

Easy access to recreation options and open space

56

Safe and supported communities

44

A protected and enhanced environment

84

 

18.     The outcome that was identified as being most important to the highest number of submitters was Connected communities with excellent transport choices.

19.     Question two asked submitters to identify which ideas and initiatives are most important. The data was scattered between a large number of ideas and initiatives, however the highest number of responses was to transport related ideas and initiatives.

20.     The 10 ideas and initiatives that received the most responses are listed in Table 2.

Table 2 – ideas and initiatives with most responses by outcome

Outcome

Responses

Bring forward Penlink to allow development to proceed

50

Work with all parties to ensure Penlink is built earlier than currently provided in the Regional Land Transport Plan

49

Restore and enhance the riparian margins of our streams and rivers e.g. Weiti River

15

Implement the extension of the Northern busway to Silverdale

13

Retain and create more direct local linkages between our areas communities within the review of Auckland’s bus network

12

Continue to support the Youth Connections programme in our area

11

Prepare a town centre re-vitalisation plan for Orewa

10

Investigate ferry and terminal facilities at Browns Bay

10

Work with interested parties on the future management of Centennial Park

10

Development of Ashley Reserve sports field facilities (car park and toilets)

10

 

21.     Question three asked whether anything had been missed from the Draft Hibiscus and Bays Local Board Plan 2014. A total of 58 responses identified items that had not been specified in the outcomes within the plan. A further 180 responses identified items that fell outside the outcomes or were of a general nature. 

Table 3 – Numbers of missing items by outcome

Outcome

Responses

 A better place to live

3

 A strong local economy with skilled jobs

5

 Connected communities with excellent transport choices

18

 Easy access to recreation options and open space

8

 Safe and supported communities

8

 A protected and enhanced environment

16

 

22.     There were no common themes identified within comments to these outcome areas.

23.     Other items identified as missing from the plan that did not fit within the outcomes, objectives and initiatives, included 28 related to various transport issues.

24.     A total of 30 comments relating to Smokefree issues were received – 14 to the Hibiscus and Bays Local Board Plan 2014 and 16 were to all local boards.

Next steps

25.     Decisions on the final Hibiscus and Bays Local Board Plan 2014 will be made at the decision-making meeting on 15 October 2014.

Consideration

Local board views and implications

26.     The Hibiscus and Bays Local Board will consider all submissions to the Draft Hibiscus and Bays Local Board Plan 2014 at the Local Board Plan 2014 hearing meeting on Wednesday 10 September at the Orewa Council Chambers, 50 Centreway Road, Orewa.

Māori impact statement

27.     The Hibiscus and Bays Local Board has given consideration to Māori outcomes through the development of the Hibiscus and Bays Local Board Plan.  Consequently the implementation of the plan has the potential for positive outcomes for Māori. 

28.     The local board held a hui with mana whenua in April 2014 to discuss future shared priorities and identify projects where they could work together.  The draft Local Board Plan includes a section on valuing our local Māori identity which reflects those discussions. 

29.     The local board are committed to continuing to work with mana whenua and mataawaka, particularly on those initiatives identified in the draft Local Board Plan. 

Implementation

30.     Implementation issues on the various matters raised in submissions will be considered when making decisions at decision-making meetings on the Draft Hibiscus and Bays Local Board Plan 2014 on 10 September 2014.

 

Attachments

No.

Title

Page

aView

Draft Hibiscus and Bays Local Board Plan 2014 submissions vol.1 (Under Separate Cover)

 

bView

Draft Hibiscus and Bays Local Board Plan 2014 submissions vol.2 (Proformas) (Under Separate Cover)

 

      

Signatories

Authors

Paula  Gallimore - Governance Analyst

Authorisers

Lesley Jenkins - Relationship Manager