2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
4 Confirmation of Minutes
5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing Order 3.20 provides for deputations. Those applying
for deputations are required to give seven working days’ notice of subject
matter and applications are approved by the Chairperson of the Board.
This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
At the close of the agenda no requests to speak had been received.
At the close of the agenda no requests for deputations had been
received.
9 Public Forum
A period of time (approximately
30 minutes) is set aside for members of the public to address the meeting on
matters within its delegated authority. A maximum of 3 minutes per item is
allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
11 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
|
Local Board
Plan Hearings - Hibiscus and Bays Local Board
10 September
2014
|
|
Summary of
submissions to the Draft Hibiscus and Bays Local Board Plan 2014
File No.: CP2014/19580
Purpose
1. This report provides high-level analysis of key themes contained in
submissions to the Draft Hibiscus and Bays Local Board Plan 2014.
Executive summary
2. The Local Government Act 2002 and Local Government (Auckland
Council) Act 2009 require council to use the special consultative procedure in
adopting the Hibiscus and Bays Local Board Plan 2014. This includes ensuring
any person submitting on the Draft Hibiscus and Bays Local Board Plan 2014 is
given reasonable opportunity to be heard.
3. 280 submissions were received to the Draft Hibiscus and Bays Local
Board Plan 2014. Of these, 27 were proforma submissions relating to Smokefree
issues, 33 submissions were received to all draft local board plans.
4. 45 submitters requested the opportunity to speak in support of their
submission at a public hearing.
5. The Hibiscus and Bays Local Board asked submitters for feedback on
three questions.
6. Question one asked which of six outcomes submitters thought were
most important and why. The outcome that was identified as being most important
to the highest number of submitters was Connected communities with excellent
transport choices.
7. Question two asked submitters to identify which ideas and
initiatives are most important. The data was scattered between
a number of ideas and initiatives, however the highest number of
responses was to transport related ideas and initiatives.
8. Question three asked whether anything had been missed from the Draft
Hibiscus and Bays Local Board Plan 2014. A total of 58 responses identified
items that had been missed from the outcomes within the plan. However a number
of submitters used this to reiterate other points made in their submission. A
further 137 responses identified items that fell outside the outcomes. This
figure includes 37 responses related to Smokefree issues, of which 17 were part
of submissions to all local boards.
|
Recommendation/s
That the Local Board Plan
Hearings - Hibiscus and Bays Local Board:
a) receive
submissions on the Draft Hibiscus and Bays Local Board Plan 2014.
b) hear
the relevant submissions on the Draft Hibiscus and Bays Local Board Plan
2014.
c) thank
submitters for their verbal presentations on the Draft Hibiscus and Bays
Local Board Plan 2014.
d) consider any potential amendments to the Draft Hibiscus and Bays
Local Board Plan 2014.
|
Comments
Context
9. The Local Government Act 2002 and Local Government (Auckland
Council) Act 2009 require council to use the special consultative procedure in
adopting the Hibiscus and Bays Local Board Plan 2014. This includes ensuring
any person submitting on the Draft Hibiscus and Bays Local Board Plan 2014 is
given reasonable opportunity to be heard.
10. This report provides statistics on submissions received to the Draft
Hibiscus and Bays Local Board Plan 2014 and a brief high-level analysis of key
themes and topics.
11. More detailed analysis of submissions will be provided to the local
board hearings meeting on 10 September 2014.
12. The consultation period for the Draft Hibiscus and Bays Local Board
Plan 2014 was held from 7 July 2014 to 5pm 6 August 2014.
Submissions
13. Council received and processed 280 submissions to the Draft Hibiscus
and Bays Local Board Plan 2014 with 45 submitters requesting to be heard.
14. 27 pro forma
submissions were received to the Hibiscus and Bays Local Board
Plan 2014. These advocated for a SmokeFree policy in the Hibiscus and Bays Local Board area.
15. Copies
of submissions to the Draft Hibiscus and Bays Local Board Plan 2014 are
provided in attachment A of this report.
Overview
of feedback from submissions to the Draft Hibiscus and
Bays Local Board Plan 2014
16. The Hibiscus and Bays Local Board asked submitters for feedback on
three questions.
17. Question one asked which of six outcomes submitters thought were
most important and why. Responses to each outcome are shown in Table 1 below.
Table 1 – most important outcome
|
Outcome
|
Responses
|
|
A better place to live
|
57
|
|
A strong economy with skilled jobs
|
69
|
|
Connected communities with excellent
transport choices
|
125
|
|
Easy access to recreation options and
open space
|
56
|
|
Safe and supported communities
|
44
|
|
A protected and enhanced environment
|
84
|
18. The outcome that was identified as being most important to the
highest number of submitters was Connected communities with excellent
transport choices.
19. Question two asked submitters to identify which ideas and
initiatives are most important. The data was scattered between
a large number of ideas and initiatives, however the highest number of
responses was to transport related ideas and initiatives.
20. The
10 ideas and initiatives that received the most responses are listed in Table
2.
Table 2 – ideas and initiatives with most responses by
outcome
|
Outcome
|
Responses
|
|
Bring forward Penlink to allow
development to proceed
|
50
|
|
Work with all parties to ensure
Penlink is built earlier than currently provided in the Regional Land
Transport Plan
|
49
|
|
Restore and enhance the riparian
margins of our streams and rivers e.g. Weiti River
|
15
|
|
Implement the extension of the
Northern busway to Silverdale
|
13
|
|
Retain and create more direct local
linkages between our areas communities within the review of Auckland’s bus
network
|
12
|
|
Continue to support the Youth
Connections programme in our area
|
11
|
|
Prepare a town centre re-vitalisation
plan for Orewa
|
10
|
|
Investigate ferry and terminal
facilities at Browns Bay
|
10
|
|
Work with interested parties on the
future management of Centennial Park
|
10
|
|
Development of Ashley Reserve sports
field facilities (car park and toilets)
|
10
|
21. Question three asked whether anything had been missed from the Draft
Hibiscus and Bays Local Board Plan 2014. A total of 58 responses identified
items that had not been specified in the outcomes within the plan. A further
180 responses identified items that fell outside the outcomes or were of a
general nature.
Table 3 – Numbers of missing items by outcome
|
Outcome
|
Responses
|
|
A better place to live
|
3
|
|
A strong local economy with skilled
jobs
|
5
|
|
Connected communities with excellent
transport choices
|
18
|
|
Easy access to recreation options
and open space
|
8
|
|
Safe and supported communities
|
8
|
|
A protected and enhanced environment
|
16
|
22. There
were no common themes identified within comments to these outcome areas.
23. Other items
identified as missing from the plan that did not fit within the outcomes,
objectives and initiatives, included 28 related to various transport issues.
24. A total of 30
comments relating to Smokefree issues were received – 14 to the Hibiscus and
Bays Local Board Plan 2014 and 16 were to all local boards.
Next
steps
25. Decisions on the final Hibiscus and Bays Local Board Plan 2014 will
be made at the decision-making meeting on 15 October 2014.
Consideration
Local board views and implications
26. The
Hibiscus and Bays Local Board will consider all submissions to the Draft
Hibiscus and Bays Local Board Plan 2014 at the Local Board Plan 2014 hearing
meeting on Wednesday 10 September at the Orewa Council Chambers, 50 Centreway
Road, Orewa.
Māori impact statement
27. The
Hibiscus and Bays Local Board has given consideration to Māori outcomes
through the development of the Hibiscus and Bays Local Board Plan. Consequently the implementation of the plan has the
potential for positive outcomes for Māori.
28. The
local board held a hui with mana whenua in April 2014 to discuss future shared
priorities and identify projects where they could work together. The
draft Local Board Plan includes a section on valuing our local Māori
identity which reflects those discussions.
29. The local board are committed to continuing to work with mana whenua
and mataawaka, particularly on those initiatives identified in the draft Local
Board Plan.
Implementation
30. Implementation issues on the various matters raised in submissions
will be considered when making decisions at
decision-making meetings on the Draft Hibiscus and Bays Local Board Plan 2014
on 10 September 2014.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Draft Hibiscus and Bays Local Board Plan 2014 submissions
vol.1 (Under Separate Cover)
|
|
|
bView
|
Draft Hibiscus and Bays Local Board Plan 2014
submissions vol.2 (Proformas) (Under Separate Cover)
|
|
Signatories
|
Authors
|
Paula Gallimore - Governance Analyst
|
|
Authorisers
|
Lesley Jenkins - Relationship Manager
|
