I hereby give notice that an ordinary meeting of the Local Board Plan Hearings - Rodney Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Tuesday, 2 September 2014 9.00am Council
Chamber |
Local Board Plan Hearings - Rodney Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Brenda Steele |
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Deputy Chairperson |
Steven Garner |
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Members |
James Colville |
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Warren Flaunty, QSM |
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Thomas Grace |
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Beth Houlbrooke |
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John McLean |
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Phelan Pirrie |
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Greg Sayers |
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(Quorum 5 members)
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Raewyn Morrison Local Board Democracy Advisor
27 August 2014
Contact Telephone: (09) 427 3399 Email: raewyn.morrison@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Local Board Plan Hearings - Rodney Local Board 02 September 2014 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Summary of submissions to the Draft Rodney Local Board Plan 2014 7
13 Consideration of Extraordinary Items
1 Welcome
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Confirmation of Minutes
5 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of the agenda no requests to present petitions had been received.
8 Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests to speak had been received.
At the close of the agenda no requests for deputations had been received.
9 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had been received.
Local Board Plan Hearings - Rodney Local Board 02 September 2014 |
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Summary of submissions to the Draft Rodney Local Board Plan 2014
File No.: CP2014/19349
Purpose
1. This report provides high-level analysis of key themes contained in submissions to the draft Rodney Local Board Plan 2014.
Executive summary
2. The Local Government Act 2002 and Local Government (Auckland Council) Act 2009 require council to use the special consultative procedure in adopting the Rodney Local Board Plan 2014. This includes ensuring any person submitting on the draft Rodney Local Board Plan 2014 is given reasonable opportunity to be heard.
3. 395 submissions were received to the draft Rodney Local Board Plan 2014. Of these, 21 were proforma submissions relating to Smoke Free issues, 33 submissions were received to all draft local board plans.
4. 89 submitters requested the opportunity to speak in support of their submission at a public hearing.
5. The Rodney Local Board asked submitters for feedback on three questions.
6. Question one asked which of seven outcomes submitters thought were most important and why. The outcome that was identified as being most important to the highest number of submitters was Roads, paths and public transport enable us to get around easily.
7. Question two asked submitters to identify which ideas and initiatives are most important. The data was scattered between a large number of ideas and initiatives, however the highest number of responses was to transport related ideas and initiatives.
8. Question three asked whether anything had been missed from the draft Rodney Local Board Plan 2014. A total of 121 responses identified items that had been missed from the outcomes within the plan. However a number of submitters used this to reiterate other points made in their submission. A further 180 responses identified items that fell outside the outcomes. This figure includes 30 responses related to Smoke Free issues, of which 16 were part of submissions to all local boards.
That the Local Board Plan Hearings - Rodney Local Board: a) receive submissions on the draft Rodney Local Board Plan 2014. b) hear the relevant submissions on the draft Rodney Local Board Plan 2014. c) thank submitters for their verbal presentations on the draft Rodney Local Board Plan 2014. d) consider any potential amendments to the draft Rodney Local Board Plan 2014. |
Comments
Context
9. The Local Government Act 2002 and Local Government (Auckland Council) Act 2009 require Council to use the special consultative procedure in adopting the Rodney Local Board Plan 2014. This includes ensuring any person submitting on the draft Rodney Local Board Plan 2014 is given reasonable opportunity to be heard.
10. This report provides statistics on submissions received to the draft Rodney Local Board Plan 2014 and a brief high-level analysis of key themes and topics.
11. More detailed analysis of submissions will be provided to the local board workshop on 3 September 2014.
12. The consultation period for the draft Rodney Local Board Plan 2014 was held from 7 July 2014 to 5pm 6 August 2014.
Submissions
13. Council received and processed 395 submissions to the draft Rodney Local Board Plan 2014 with 89 submitters requesting to be heard.
14. 21 pro forma submissions were received to the Rodney Local Board Plan 2014. These all advocated for a Smoke Free policy in the Rodney Local Board area.
15. Copies of submissions to the draft Rodney Local Board Plan 2014 are provided in attachment A of this report.
Overview of feedback from submissions to the draft Rodney Local Board Plan 2014
16. The Rodney Local Board asked submitters for feedback on three questions.
17. Question one asked which of seven outcomes submitters thought were most important and why. Responses to each outcome are shown in Table 1 below.
Table 1 – most important outcome
Outcome |
Responses |
Roads, paths and public transport enable us to get around easily |
172 |
Parks and sports facilities are easy to access and enjoy |
121 |
Communities plan for their own futures |
106 |
Our environment is healthy, cared for and enjoyed by all |
82 |
Local halls and libraries are familiar, valued and well used community spaces |
67 |
Local businesses are strong and growing |
63 |
Arts, culture and events enhance our communities and express who we are |
49 |
18. The outcome that was identified as being most important to the highest number of submitters was Roads, paths and public transport enable us to get around easily.
19. Question two asked submitters to identify which ideas and initiatives are most important. The data was scattered between a large number of ideas and initiatives, however the highest number of responses was to transport related ideas and initiatives.
20. The 10 ideas and initiatives that received the most responses are listed in Table 2.
Table 2 – ideas and initiatives with most responses by outcome
Outcome |
Responses |
Good quality roads |
19 |
Maintain Rodney roads to a high standard |
16 |
Advocate for $10 million per year for ten years for sealing roads in Auckland |
16 |
Provide regular public transport services throughout Rodney |
15 |
Construct footpath and cycleway extensions in and between towns and villages to provide connectivity. |
15 |
Public transport options |
13 |
Prioritise, plan, and develop recreational walkways, fitness trails and bike trails |
13 |
Communities lead the planning for their own futures |
13 |
Our people have the use of all season facilities for sports activities |
11 |
Implement the Warkworth Showgrounds development plan including the Atlas site |
11 |
21. Question three asked whether anything had been missed from the draft Rodney Local Board Plan 2014. A total of 121 responses identified items that had not been specified in the outcomes within the plan. A further 180 responses identified items that fell outside the outcomes or were were of a general nature.
Table 3 – Numbers of missing items by outcome
Outcome |
Responses |
Arts, culture and events enhance our communities and express who we are |
10 |
Communities plan for their own futures |
8 |
Local businesses are strong and growing |
8 |
Local halls and libraries are familiar, valued and well used community spaces |
3 |
Our environment is healthy, cared for and enjoyed by all |
19 |
Parks and sports facilities are easy to access and enjoy |
39 |
Roads, paths and public transport enable us to get around easily |
34 |
22. There were no common themes identified within comments to most of these outcome areas. However, the Parks and sports facilities are easy to access and enjoy outcome received 12 comments relating to Matakana Diamond Jubilee Park.
23. Other items identified as missing from the plan that did not fit within the outcomes, objectives and initiatives, included 28 related to various transport issues.
24. A total of 30 comments relating to Smoke Free issues were received – 14 to the Rodney Local Board Plan 2014 and 16 were to all local boards.
Next steps
25. Decisions on the final Rodney Local Board Plan 2014 will be made at the decision-making meeting on 13 October 2014.
Consideration
Local board views and implications
26. The Rodney Local Board will consider all submissions to the draft Rodney Local Board Plan 2014 at the local board plan 2014 hearing meeting beginning on Tuesday 2nd September at the Orewa Council Chambers, 50 Centreway Road, Orewa.
Māori impact statement
27. The draft Rodney Local Board Plan contributes to improving wellbeing in Māori communities, as well as the community in general.
28. Many of the outcomes included in the draft plan are of interest to Māori. These range from involvement in planning, valuing and preserving the area’s historic heritage, promoting bilingual signage and continuing to care for and improve the natural environment to employment and training opportunities for youth and community events.
29. The local board held two hui with mana whenua in Rodney during the preparation of the draft local board plan where many specific initiatives were discussed. The local board continues to support ongoing engagement with mana whenua as part of its Te Tiriti o Waitangi / the Treaty of Waitangi commitment and will work towards a new Memorandum of Understanding with mana whenua.
Implementation
30. Implementation issues on the various matters raised in submissions will be considered when making decisions at decision-making meetings on the draft Rodney Local Board Plan 2014 on 3 September 2014.
No. |
Title |
Page |
Draft Rodney Local Board Plan 2014 Submissions vol.1 (Under Separate Cover) |
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Draft Rodney Local Board Plan 2014 Submissions vol.2 (Pro Forma) (Under Separate Cover) |
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Signatories
Authors |
Paula Gallimore - Governance Analyst |
Authorisers |
Lesley Jenkins - Relationship Manager |