Puketāpapa Local Board
OPEN MINUTES
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Minutes of a meeting of the Puketāpapa Local Board held in the Lynfield Meeting Room, Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 25 September 2014 at 6.00pm.
Chairperson |
Julie Fairey |
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Deputy Chairperson |
Harry Doig |
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Members |
David Holm |
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Ella Kumar |
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Nigel Turnbull |
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Michael Wood |
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APOLOGIES
Councillor |
Christine Fletcher |
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Puketāpapa Local Board 25 September 2014 |
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1 Welcome
Member Nigel Turnbull delivered the welcome message.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number PKTPP/2014/181 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) confirm the Local Board Plan Hearings minutes of its meeting, held on Wednesday, 27 August 2014, the ordinary minutes of its meeting, held on Thursday, 28 August 2014 and the extraordinary minutes of its meeting, held on Thursday, 11 September 2014, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
Public Forum - Martin Kreft, Redevelopment sub-committee Chair |
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Martin Kreft, Redevelopment sub-committee chair of the Mt Roskill Grammar School Artificial Playing Surface Trust will discuss his concerns regarding the Sommerset Road trees root damage to the hockey turf, proposed fundraising initiatives for the redevelopment of the current playing surface and a proposal by Auckland Transport to install a cycleway along Sommerset Road. |
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Resolution number PKTPP/2014/182 MOVED by Member E Kumar, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) thank Martin Kreft, Redevelopment sub-committee chair of the Mt Roskill Grammar School Artificial Playing Surface Trust, for his verbal presentation regarding the Sommerset Road tree root damage to the hockey turf, the impact of this on future fundraising initiatives and a proposal by Auckland Transport to install a cycleway along Sommerset Road. |
9.2 |
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John Wilkinson, Acting Principal Mt Roskill Grammar School, will discuss the school’s concerns with regard to the Sommerset Road trees, the impact of root damage on the hockey turf, relevance of this to the proposed initiatives for the redevelopment of the current hockey turf and Auckland Transport’s proposal to install a cycleway along Somerset Road. |
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Resolution number PKTPP/2014/183 MOVED by Member DA Holm, seconded by Member NJ Turnbull: That the Puketāpapa Local Board: a) thank John Wilkinson, Acting Principal Mt Roskill Grammar School, for his verbal presentation concerning the Sommerset Road trees, the impact of root damage on the hockey turf, fundraising initiatives and the proposal to install a cycleway along Somerset Road by Auckland Transport. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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Puketāpapa Youth Caucus Chair Emily Watt, members Mosa Mafile’o, Naima Ali were present to update the board on their current activities. Mosa tabled a document outlining the Puketāpapa Youth Caucus activities. A copy of this document can be viewed on the Auckland Council website. |
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Resolution number PKTPP/2014/184 MOVED by Member NJ Turnbull, seconded by Member MP Wood: That the Puketāpapa Local Board: a) thank the Puketāpapa Youth Caucus Chair Emily Watt, members Mosa Mafile’o and Naima Ali for their update on Draft Plan Submissions – Youth Perspective, Smokefree event and future planning.
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a Puketāpapa Youth Caucus report |
13 |
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Resolution number PKTPP/2014/185 MOVED by Member E Kumar, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) thank Governing Body Member Cathy Casey for her verbal update
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Resolution number PKTPP/2014/186 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) agree that item 15: Sommerset Road, Poplar trees be accorded precedence at this time.
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14 |
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A copy of the Proposed Changes to draft Puketapapa Local Board Plan was tabled in support of this item. A copy of the tabled document will be placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number PKTPP/2014/187 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) confirm the list of issues and proposed changes to be made to the draft Puketāpapa Local Board as listed in Appendix 2 (as tabled), subject to additions and amendments made at this meeting. b) notes that an updated Community Action Plan from Roskill Together who submitted earlier in the process has been received and will be reviewed to identify areas of alignment and potential partnerships. c) confirm that it will work with officers to prepare a final plan which will incorporate all the changes that have come about as a result of the community submissions and any other issues discussed at this meeting (25th September). The final plan will be endorsed at the public meeting scheduled for Thursday 9th October 2014, 6pm at the Fickling Convention Centre, Three Kings. d) thank officers for responses to requests for further information.
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a Appendix 2: Proposed changes to draft Puketapapa Local Board Plan |
15 |
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Jane Aickin, Manager Local and Sports Parks Central, was present to speak to this item. Mt Roskill Hockey Turf Plan developed design and Mt Roskill Root Barrier cross section were tabled in support of this item. A copy of the tabled document will be placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number PKTPP/2014/188 MOVED by Member MP Wood, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board : a) support the installation of root barriers in order to allow for the structural integrity of the trees and of a new hockey turf to be protected and maintained without effect from the Sommerset Road poplar trees. b) request that the exact in-ground alignment of the root barrier be agreed between Howell Davies (Arboriculture and Landscape Advisor – Streets) and Dion Gosling (Mt Roskill Grammar School Artificial Playing Surface Trust project team representative) or their successors. c) request that the hockey trust undertakes to work collaboratively with the council to find design solutions to treat the sub grade and base course materials to remediate the underlying ground conditions and to produce a sub grade that is undesirable and inhospitable for any potential future tree root development. d) support Auckland Council, Parks Sports department funding the installation of the root barrier.
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a Mt Roskill Hockey Turf Plan developed design b Mt Roskill Root Barrier cross section |
Secretarial Note: Pursuant to standing Order 3.15.5, Member Nigel Turnbull requested that his dissenting vote be recorded against Item 15.
Resolution number PKTPP/2014/189 MOVED by Chairperson JM Fairey, seconded by Member E Kumar: That the Puketāpapa Local Board: b) agree that item 17: Auckland Transport Report, September 2014: be accorded precedence at this time.
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Member NJ Turnbull left the meeting at 7.35 pm.
Member NJ Turnbull returned to the meeting at 7.46 pm.
16 |
Manukau Harbour Stormwater Network Discharge Consent – Stormwater Priorities Consultation |
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Resolution number PKTPP/2014/190 MOVED by Deputy Chairperson HAJ Doig, seconded by Member E Kumar: That the Puketāpapa Local Board: a) receive the report. b) delegate authority to Deputy Chair HAJ Doig and Member DA Holm to provide feedback to the stormwater unit by the 14 October 2014. c) request further updates on the outcomes of the Manukau Harbour Stormwater consultation process.
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17 |
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Lorna Stewart, Elected Member Relationship Manager, was present to speak to this item. |
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Auckland Transport’s report for September 2014 was tabled to replace the report included in the agenda in error. A copy of the tabled Auckland Transport Report September 2014 will be placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number PKTPP/2014/191 MOVED by Member DA Holm, seconded by Member E Kumar: That the Puketāpapa Local Board: a) receive the report for September 2014.
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a Auckland Transport Report, September 2014 Attachment A Consultation update on Roading & Parking changes (August 2014) and Attachment B Memo to L Stewart from P Chan & M Peake dated 18 August 2014 regarding ROC request for May Rd/Mt Albert Rd intersection |
Resolution number PKTPP/2014/192 MOVED by Deputy Chairperson HAJ Doig, seconded by Member E Kumar: b) request Auckland Transport to investigate rerouting the safer cycleway from Sommerset Road along the northern boundary of the Mt Roskill Campus to connect with the recently constructed boardwalk. The amendment was put and declared. The motion was put to the vote and was declared equal with 3 votes for and 3 votes against. The chairperson exercised her casting vote for, so the motion was CARRIED |
Secretarial Note: Pursuant to standing Order 3.15.5, Members Michael Wood, David Holm and Chairperson Julie Fairey requested that their dissenting votes be recorded.
Resolution number PKTPP/2014/193 MOVED by Member DA Holm, seconded by Member E Kumar: That the Puketāpapa Local Board: a) receive the report for September 2014. c) request Auckland Transport to investigate rerouting the safer cycleway from Sommerset Road along the northern boundary of the Mt Roskill Campus to connect with the recently constructed boardwalk.
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The substantive motion was declared.
Secretarial Note: Pursuant to standing Order 3.15.5, Member Michael Wood requested that his dissenting vote be recorded.
Secretarial Note: The meeting was adjourned at 8.13pm and reconvened at 8.19pm.
Resolution number PKTPP/2014/194 MOVED by Member DA Holm, seconded by Member E Kumar: That the Puketāpapa Local Board: d) agree that Item 18: Auckland Council Property Limited Local Board six-monthly Update 1 January to 30 June 2014 be accorded precedence at this time.
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18 |
Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2014 |
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Caitlin Borgfeldt and Ebony Duff, Engagement Advisors, were present to speak to this item. |
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Resolution number PKTPP/2014/195 MOVED by Member E Kumar, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) accept the Auckland Council Property Limited Local Board six-monthly update 1 January to 30 June 2014.
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Resolution number PKTPP/2014/196 MOVED by Chairperson JM Fairey, seconded by Member MP Wood: That the Puketāpapa Local Board: a) agree that Item 19 Report from Onehunga Foreshore Dog Access Panel be accorded precedence at this time.
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Resolution number PKTPP/2014/197 MOVED by Member MP Wood, seconded by Member NJ Turnbull: That the Puketāpapa Local Board: a) receive the decision report titled “Hearing Panel Report on Dog Access Rules on the new Onehunga foreshore on the southern side of Orpheus Drive 2014”. b) thank the Onehunga Foreshore Dog Access Panel for their work considering the proposal and submissions on dog access rules for the Onehunga foreshore.
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Resolution number PKTPP/2014/198 MOVED by Chairperson JM Fairey, seconded by Member MP Wood: That the Puketāpapa Local Board: a) agree that Item 16: Manukau Harbour Stormwater Network Discharge Consent – Stormwater Priorities Consultation be accorded precedence at this time.
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20 |
Review of Alcohol Control Bylaws - Proposed bylaw for local board feedback |
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Member Nigel Turnbull declared a conflict of interest in this item and took part in the discussion for information purposes only however did not vote. |
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Resolution number PKTPP/2014/199 MOVED by Chairperson JM Fairey, seconded by Member DA Holm: That the Puketāpapa Local Board: a) provides the following feedback on the proposed Auckland Council Alcohol Control Bylaw to the hearing panel i) support the proposed delegation to local boards to make decisions on permanent and temporary alcohol bans in places of local significance ii) support the proposed criteria in clause 7(2) of the proposed bylaw, including the discretion to use a different type of alcohol ban to those provided in clause 7(2)(f) of the proposed bylaw iii) wishes to be heard in support of their feedback. iv) delegate the chair present the local board feedback. b) appoints Member MP Wood (as panel chair), Deputy Chair HAJ Doig, Chairperson JM Fairey, Members E Kumar and DA Holm to the Puketāpapa Local Board Alcohol Ban Review Panel to make recommendations on the review of the alcohol bans in the local board area. c) delegates to Board Chairperson JM Fairey the power to make a replacement appointment to the Puketāpapa Local Board Alcohol Ban Review Panel in the event that any member appointed under resolution b) is unavailable.
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Resolution number PKTPP/2014/200 MOVED by Chairperson JM Fairey, seconded by Member MP Wood: That the Puketāpapa Local Board a) receive the Resolutions Pending Action Schedule for September 2014.
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Resolution number PKTPP/2014/201 MOVED by Member NJ Turnbull, seconded by Member E Kumar: That the Puketāpapa Local Board: a) receive the Workshop Proceedings for 3, 13 and 20 August 2014.
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Resolution number PKTPP/2014/202 MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) receive a written report from Member HAJ Doig.
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23.1 |
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Member D Holm tabled his report in support of this item. A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number PKTPP/2014/203 MOVED by Member DA Holm, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) receive the report. b) note with concern the assertion in the Auckland Transport Report of August 2014 that “AT intends to move to an exact fare only being accepted on buses and in the future to a cashless system for buses” and requests that Auckland Transport makes no steps to implement this until there is full consultation with elected Auckland members and bus users. In particular, the Board believes that allowance needs to be made for the needs of school children, non English Speakers and visitors to Auckland and that Auckland Transport investigate making hop cards available at high schools. c) request the Police to initiate a meeting 3 or 4 times a year to deal with safety and traffic concerns in Puketapapa with the Board to be represented by the Community Safety and Transport Portfolio Holders.
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a D Holm Report, 16 August to 17 September 2014 |
23.2 |
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Reports from Members Kumar and Wood were tabled in support of this item. A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number PKTPP/2014/204 MOVED by Member E Kumar, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) receive the tabled reports from Members Kumar and Wood
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a E Kumar Report, 23 August to 23 September 2014 b M Wood Report, 28 August to 25 September 2014 |
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Resolution number PKTPP/2014/205 MOVED by Chairperson JM Fairey, seconded by Member NJ Turnbull: That the Puketāpapa Local Board: a) receive the Chair’s Report for September 2014. b) approve Chairperson JM Fairey to attend the Collective Impact two day seminar in Auckland, 29 and 30 October, at a cost of $575.00 +GST.
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25 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
9.02 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................