Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Lynfield Meeting Room, Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 25 September 2014 at 6.00pm.

 

present

 

Chairperson

Julie Fairey

 

 

 

Deputy Chairperson

Harry Doig

 

 

 

Members

David Holm

 

 

 

 

Ella Kumar

 

 

 

 

Nigel Turnbull

 

 

 

 

Michael Wood

 

 

 

 

APOLOGIES

 

Councillor

Christine Fletcher

 

 

 

 

 


Puketāpapa Local Board

25 September 2014

 

 

 

1          Welcome

 

            Member Nigel Turnbull delivered the welcome message.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2014/181

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)         confirm the Local Board Plan Hearings minutes of its meeting, held on Wednesday, 27 August 2014, the ordinary minutes of its meeting, held on Thursday, 28 August 2014 and the extraordinary minutes of its meeting, held on Thursday, 11 September 2014, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Public Forum - Martin Kreft, Redevelopment sub-committee Chair

 

Martin Kreft, Redevelopment sub-committee chair of the Mt Roskill Grammar School Artificial Playing Surface Trust will discuss his concerns regarding the Sommerset Road trees root damage to the hockey turf, proposed fundraising initiatives for the redevelopment of the current playing surface and a proposal by Auckland Transport to install a cycleway along Sommerset Road.

 

Resolution number PKTPP/2014/182

MOVED by Member E Kumar, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)         thank Martin Kreft, Redevelopment sub-committee chair of the Mt Roskill Grammar School Artificial Playing Surface Trust, for his verbal presentation regarding the Sommerset Road tree root damage to the hockey turf, the impact of this on future fundraising initiatives and a proposal by Auckland Transport to install a cycleway along Sommerset Road.

CARRIED

 

9.2

Public Forum - John Wilkinson, Mt Roskill Grammar School

 

John Wilkinson, Acting Principal Mt Roskill Grammar School, will discuss the school’s concerns with regard to the Sommerset Road trees, the impact of root damage on the hockey turf, relevance of this to the proposed initiatives for the redevelopment of the current hockey turf and Auckland Transport’s proposal to install a cycleway along Somerset Road.

 

Resolution number PKTPP/2014/183

MOVED by Member DA Holm, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board:

a)         thank John Wilkinson, Acting Principal Mt Roskill Grammar School, for his verbal presentation concerning the Sommerset Road trees, the impact of root damage on the hockey turf, fundraising initiatives and the proposal to install a cycleway along Somerset Road by Auckland Transport.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Puketāpapa Youth Caucus and Youth Advisory Panel Update

 

Puketāpapa Youth Caucus Chair Emily Watt, members Mosa Mafile’o, Naima Ali were present to update the board on their current activities.

Mosa tabled a document outlining the Puketāpapa Youth Caucus activities.  A copy of this document can be viewed on the Auckland Council website.

 

Resolution number PKTPP/2014/184

MOVED by Member NJ Turnbull, seconded by Member MP Wood:  

That the Puketāpapa Local Board:

a)         thank the Puketāpapa Youth Caucus Chair Emily Watt, members Mosa Mafile’o and Naima Ali for their update on Draft Plan Submissions – Youth Perspective, Smokefree event and future planning.

 

CARRIED

 

Attachments

a     Puketāpapa Youth Caucus report

 

 

13

Albert-Eden-Roskill Governing Body Members Update

 

Resolution number PKTPP/2014/185

MOVED by Member E Kumar, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)            thank Governing Body Member Cathy Casey for her verbal update

 

CARRIED

 

 

Precedence of Business

Resolution number PKTPP/2014/186

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)         agree that item 15: Sommerset Road, Poplar trees be accorded precedence at this time.

 

CARRIED

 

 

14

Local Board Plan Deliberations

 

A copy of the Proposed Changes to draft Puketapapa Local Board Plan was tabled in support of this item.

A copy of the tabled document will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number PKTPP/2014/187

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)      confirm the list of issues and proposed changes to be made to the draft Puketāpapa Local Board as listed in Appendix 2 (as tabled), subject to additions and amendments made at this meeting.

b)      notes that an updated Community Action Plan from Roskill Together who submitted earlier in the process has been received and will be reviewed to identify areas of alignment and potential partnerships.

c)      confirm that it will work with officers to prepare a final plan which will incorporate all the changes that have come about as a result of the community submissions and any other issues discussed at this meeting (25th September). The final plan will be endorsed at the public meeting scheduled for Thursday 9th October 2014, 6pm at the Fickling Convention Centre, Three Kings.

d)      thank officers for responses to requests for further information.

 

CARRIED

 

Attachments

a     Appendix 2: Proposed changes to draft Puketapapa Local Board Plan

 

 

 

15

Sommerset Road, Poplar trees

 

Jane Aickin, Manager Local and Sports Parks Central, was present to speak to this item.

Mt Roskill Hockey Turf Plan developed design and Mt Roskill Root Barrier cross section were tabled in support of this item.

A copy of the tabled document will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number PKTPP/2014/188

MOVED by Member MP Wood, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board :

a)         support the installation of root barriers in order to allow for the structural integrity of the trees and of a new hockey turf to be protected and maintained without effect from the Sommerset Road poplar trees.

b)        request that the exact in-ground alignment of the root barrier be agreed between Howell Davies (Arboriculture and Landscape Advisor – Streets) and Dion Gosling (Mt Roskill Grammar School Artificial Playing Surface Trust project team representative) or their successors.

c)         request that the hockey trust undertakes to work collaboratively with the council to find design solutions to treat the sub grade and base course materials to remediate the underlying ground conditions and to produce a sub grade that is undesirable and inhospitable for any potential future tree root development.

d)        support Auckland Council, Parks Sports department funding the installation of the root barrier.

 

CARRIED

 

Attachments

a     Mt Roskill Hockey Turf Plan developed design

b     Mt Roskill Root Barrier cross section

 

 

Secretarial Note:    Pursuant to standing Order 3.15.5, Member Nigel Turnbull requested that his dissenting vote be recorded against Item 15.

 

 

Precedence of Business

Resolution number PKTPP/2014/189

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

b)        agree that item 17: Auckland Transport Report, September 2014: be accorded precedence at this time.

 

CARRIED

 

 

Member NJ Turnbull left the meeting at 7.35 pm.

Member NJ Turnbull returned to the meeting at 7.46 pm.

 

 

 

 

 

16

Manukau Harbour Stormwater Network Discharge Consent – Stormwater Priorities Consultation

 

Resolution number PKTPP/2014/190

MOVED by Deputy Chairperson HAJ Doig, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      receive the report.

b)      delegate authority to Deputy Chair HAJ Doig and Member DA Holm to provide feedback to the stormwater unit by the 14 October 2014.

c)      request further updates on the outcomes of the Manukau Harbour Stormwater consultation process.

 

CARRIED

 

 

17

Auckland Transport Report, September 2014

 

Lorna Stewart, Elected Member Relationship Manager, was present to speak to this item.

 

Auckland Transport’s report for September 2014 was tabled to replace the report included in the agenda in error.

A copy of the tabled Auckland Transport Report September 2014 will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number PKTPP/2014/191

MOVED by Member DA Holm, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      receive the report for September 2014.

 

CARRIED

 

Attachments

a     Auckland Transport Report, September 2014

       Attachment A Consultation update on Roading & Parking changes (August 2014) and Attachment B Memo to L Stewart from P Chan & M Peake dated 18 August 2014 regarding ROC request for May Rd/Mt Albert Rd intersection

 

 

Amendment to original recommendation

Resolution number PKTPP/2014/192

MOVED by Deputy Chairperson HAJ Doig, seconded by Member E Kumar:  

b)        request Auckland Transport to investigate rerouting the safer cycleway from Sommerset Road along the northern boundary of the Mt Roskill Campus to connect with the recently constructed boardwalk.

The amendment was put and declared.

The motion was put to the vote and was declared equal with 3 votes for and 3 votes against.

The chairperson exercised her casting vote for, so the motion was                                     CARRIED

 

 

Secretarial Note:    Pursuant to standing Order 3.15.5, Members Michael Wood, David Holm and Chairperson Julie Fairey requested that their dissenting votes be recorded.

 

 

The chairperson put the substantive motion.

Resolution number PKTPP/2014/193

MOVED by Member DA Holm, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      receive the report for September 2014.

c)         request Auckland Transport to investigate rerouting the safer cycleway from Sommerset Road along the northern boundary of the Mt Roskill Campus to connect with the recently constructed boardwalk.

 

CARRIED

The substantive motion was declared.

 

 

Secretarial Note:    Pursuant to standing Order 3.15.5, Member Michael Wood requested that his dissenting vote be recorded.

 

 

Secretarial Note:    The meeting was adjourned at 8.13pm and reconvened at 8.19pm.

 

 

Precedence of Business

Resolution number PKTPP/2014/194

MOVED by Member DA Holm, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

d)        agree that Item 18: Auckland Council Property Limited Local Board six-monthly Update 1 January to 30 June 2014 be accorded precedence at this time.

 

CARRIED

 

 

18

Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2014

 

Caitlin Borgfeldt and Ebony Duff, Engagement Advisors, were present to speak to this item.

 

Resolution number PKTPP/2014/195

MOVED by Member E Kumar, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)      accept the Auckland Council Property Limited Local Board six-monthly update 1 January to 30 June 2014.

 

CARRIED

 

 

 

 

 

Precedence of Business

Resolution number PKTPP/2014/196

MOVED by Chairperson JM Fairey, seconded by Member MP Wood:  

That the Puketāpapa Local Board:

a)         agree that Item 19 Report from Onehunga Foreshore Dog Access Panel  be accorded precedence at this time.

 

CARRIED

 

 

19

Report from Onehunga Foreshore Dog Access Panel

 

Resolution number PKTPP/2014/197

MOVED by Member MP Wood, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board:

a)      receive the decision report titled “Hearing Panel Report on Dog Access Rules on the new Onehunga foreshore on the southern side of Orpheus Drive 2014”.

b)      thank the Onehunga Foreshore Dog Access Panel for their work considering the proposal and submissions on dog access rules for the Onehunga foreshore.  

 

CARRIED

 

 

Precedence of Business

Resolution number PKTPP/2014/198

MOVED by Chairperson JM Fairey, seconded by Member MP Wood:  

That the Puketāpapa Local Board:

a)            agree that Item 16: Manukau Harbour Stormwater Network Discharge Consent – Stormwater Priorities Consultation be accorded precedence at this time.

 

CARRIED

 

 

20

Review of Alcohol Control Bylaws - Proposed bylaw for local board feedback

 

Member Nigel Turnbull declared a conflict of interest in this item and took part in the discussion for information purposes only however did not vote.

 

Resolution number PKTPP/2014/199

MOVED by Chairperson JM Fairey, seconded by Member DA Holm:  

That the Puketāpapa Local Board:

a)      provides the following feedback on the proposed Auckland Council Alcohol Control Bylaw to the hearing panel

i)               support the proposed delegation to local boards to make decisions on permanent and temporary alcohol bans in places of local significance

ii)             support the proposed criteria in clause 7(2) of the proposed bylaw, including the discretion to use a different type of alcohol ban to those provided in clause 7(2)(f) of the proposed bylaw

iii)           wishes to be heard in support of their feedback.

iv)     delegate the chair present the local board feedback.

b)      appoints Member MP Wood (as panel chair), Deputy Chair HAJ Doig, Chairperson JM Fairey, Members E Kumar and DA Holm to the Puketāpapa Local Board Alcohol Ban Review Panel to make recommendations on the review of the alcohol bans in the local board area.

c)      delegates to Board Chairperson JM Fairey the power to make a replacement appointment to the Puketāpapa Local Board Alcohol Ban Review Panel in the event that any member appointed under resolution b) is unavailable.

 

CARRIED

 

 

21

Resolutions Pending Action Schedule, September 2014

 

Resolution number PKTPP/2014/200

MOVED by Chairperson JM Fairey, seconded by Member MP Wood:  

That the Puketāpapa Local Board

a)         receive the Resolutions Pending Action Schedule for September 2014.

 

CARRIED

 

 

22

Record of Puketāpapa Local Board Workshop Proceedings

 

Resolution number PKTPP/2014/201

MOVED by Member NJ Turnbull, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         receive the Workshop Proceedings for 3, 13 and 20 August 2014.

 

CARRIED

 

23

Board Member Reports for September 2014

 

Resolution number PKTPP/2014/202

MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)      receive a written report from Member HAJ Doig.

 

CARRIED

 

 

23.1

Board Member Report - D Holm

 

Member D Holm tabled his report in support of this item.

A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number PKTPP/2014/203

MOVED by Member DA Holm, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)          receive the report.

b)          note with concern the assertion in the Auckland Transport Report of August 2014 that “AT intends to move to an exact fare only being accepted on buses and in the future to a cashless system for buses” and requests that Auckland Transport makes no steps to implement this until there is full consultation with elected Auckland members and bus users.  In particular, the Board believes that allowance needs to be made for the needs of school children, non English Speakers and visitors to Auckland and that Auckland Transport investigate making hop cards available at high schools.

c)          request the Police to initiate a meeting 3 or 4 times a year to deal with safety and traffic concerns in Puketapapa  with the Board to be represented by the Community Safety and Transport Portfolio Holders.

 

CARRIED

 

Attachments

a     D Holm Report, 16 August to 17 September 2014

 

 

23.2

Board Member Reports - E Kumar and MP Wood

 

Reports from Members Kumar and Wood were tabled in support of this item.

A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number PKTPP/2014/204

MOVED by Member E Kumar, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)         receive the tabled reports from Members Kumar and Wood

 

CARRIED

 

Attachments

a     E Kumar Report, 23 August to 23 September 2014

b     M Wood Report, 28 August to 25 September 2014

 

 

24

Chairperson's Report September 2014

 

Resolution number PKTPP/2014/205

MOVED by Chairperson JM Fairey, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board:

a)      receive the Chair’s Report for September 2014.

b)      approve Chairperson JM Fairey to attend the Collective Impact two day seminar in Auckland, 29 and 30 October, at a cost of $575.00 +GST.

 

CARRIED

  

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

9.02 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................