Agenda of Papakura Local Board

1 Welcome

A Board Member will lead the meeting in prayer.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 20 August 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days’ notice of subject matter and applications are approved by the Chairperson of the Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Papakura Local Board

17 September 2014

Review of Alcohol Control Bylaws - Proposed Bylaw for Local Board Feedback

File No.: CP2014/19098

Purpose

1. The purpose of the report is to provide local boards with a copy of the proposed Auckland Council Alcohol Control Bylaw 2014 and to request formal feedback by resolution.

2. Local boards are also requested to appoint a review panel to make recommendations to the local board on the review of the local alcohol bans.

Executive summary

3. On 22 July 2014, the Regulatory and Bylaws Committee recommended to the governing body to adopt the Statement of Proposal for the proposed Alcohol Control Bylaw 2014 (Attachment A) for public consultation (resolution number RBC/2014/27). The governing body formally adopted the Statement of Proposal on 31 July 2014 (resolution number GB/2014/70). Following this discussion, the council commenced public consultation (using the special consultative procedure), on 15 August 2014.

4. In addition to the public consultation process, staff are seeking feedback from local boards on the proposed bylaw.

5. The proposed Alcohol Control Bylaw 2014 will establish the bylaw structure and delegation that will be used to make, review, amend or revoke alcohol bans. Decisions on existing and new alcohol bans will be made by local boards after a new bylaw is adopted. This ensures decisions meet the proposed new requirements in the bylaw.

6. Regardless of the final form of the bylaw and delegations, local boards have an important role in the review of alcohol bans and the appointment of an alcohol ban review panel is sought.

7. Details of the proposed bylaw are outlined in the report.

Recommendation/s

That the Papakura Local Board:

a) provides formal feedback (by passing resolutions) on the proposed Auckland Council Alcohol Control Bylaw to the hearing panel, including whether the local board wish to meet with the hearing panel

b) appoint a local alcohol ban review panel comprised of up to three local board members to make recommendations on the review of the alcohol bans in the local board area

c) appoint one member as a chairperson of the local alcohol ban review panel

d) delegate to the chairperson of the local board the power to make a replacement appointment to the review panel in the event that any member appointed by the local board under resolution (b) is unavailable.

Comments

Legislative Framework

8. The Local Government (Auckland Transitional Provisions) Act 2010 requires the review of all seven legacy alcohol control bylaws (previously called liquor control bylaws) and associated alcohol bans (previously called liquor bans) by 31 October 2015.

9. In December 2012, Parliament enacted the Sale and Supply of Alcohol Act 2012. This in turn amended the Local Government Act 2002. The requirements for making or continuing individual alcohol bans has changed significantly with the passing of the Local Government (Alcohol Reform) Amendment Act 2012 (the Act).

10. The Act introduced a higher threshold to be met for alcohol bans to be made or continued. The higher threshold requires that the council is satisfied that there is evidence to show a high level of crime or disorder is caused or made worse by the consumption of alcohol in that public place and that the alcohol ban is a reasonable restriction on people’s rights in light of that evidence.

11. The process for making a bylaw under the Local Government Act 2002 requires that the council determine if a bylaw is the most appropriate response to a problem. A bylaw must also be in the most appropriate form and must be consistent with the New Zealand Bill of Rights Act 1990. All bylaws must meet the legal requirements as set out in the Bylaws Act 1910, including not being unreasonable, providing rules that are proportionate to the issues being addressed and not being beyond the powers of the enabling legislation.

Current Auckland Regulation

12. Currently, there are seven legacy alcohol control bylaws and more than 1,600 individual alcohol ban areas across Auckland. The legacy bylaws significantly differ in their drafting style and presentation.

13. In general, all legacy bylaws provide the structure used to make alcohol bans. Some legacy bylaws enable the making of alcohol bans by resolution while others require a change to the bylaw itself. Making alcohol bans by resolution means the level of consultation is determined on a case by case basis and can result in more effective and efficient decisions compared to amending the bylaw.

14. An assessment of the appropriateness of the legacy bylaws indicate that:

· A single bylaw is necessary to enable the adoption of alcohol bans that prohibit or regulate or control the consumption or bringing into or possession of alcohol in public places. The New Zealand Police consider that limiting the consumption of alcohol in public places may reduce alcohol related harm.

· It is appropriate to delegate decisions on alcohol bans in local public places to local boards.

15. Within an alcohol ban area the possession and consumption of alcohol is prohibited during the time the ban is operational. Exceptions enable alcohol to be transported in an unopened container to and from licenced and private premises.

16. Enforcement of the bylaw is the responsibility of the New Zealand Police. The police have powers of search, seizure and arrest, and may issue a $250 infringement notice for breach of an alcohol ban.

Auckland Council’s Proposed Alcohol Control Bylaw

The council’s decision to adopt the proposed Auckland Council Alcohol Control Bylaw for public consultation

17. On 22 July 2014, the Regulatory and Bylaws Committee recommended to the governing body the Statement of Proposal for the proposed Alcohol Control Bylaw.

18. On 31 July 2014, the governing body adopted the proposed Alcohol Control Bylaw Statement of Proposal (Attachment A), which includes the proposed bylaw for public consultation (resolution number GB/2014/70).

19. Following the decision, the council commenced the public consultation process (using the special consultative procedure), on 15 August 2014. The key consultation dates are summarised in the table below:

Table 1. Key Consultation Dates

Date	Milestone
15 August 2014	Written submission period opens
15 September 2014	Written submission period closes
September/October 2014	Staff will review and analyse all submissions in a report to the hearings panel Report will include all formal feedback received from local boards
Early/Mid October 2014	Public hearings will be held by hearing panel This will include an opportunity for local boards to meet with the hearings panel
End October 2014	Hearings panel will report back to governing body (final bylaw adopted)
18 December 2014	Bylaw commences

Summary of Proposed Alcohol Control Bylaw Content

20. This section of the report summarises the key proposals contained in the proposed bylaw.

21. The purpose of the bylaw is to control the consumption or possession of alcohol in public places to reduce alcohol related harm. This aligns to the section 147 (Power to make bylaws for alcohol control purposes) of the Local Government Act 2002.

22. The bylaw proposes that local boards be delegated decisions on making, reviewing amending or revoking alcohol bans in local areas. This supports previous feedback obtained by local boards requesting this delegation from the governing body.

23. Alcohol bans of regional significance will remain the responsibility of the Regulatory and Bylaws Committee. This is consistent with the Auckland Council Long Term Plan where issues of a regional significance are the responsibility of a council committee.

24. It is proposed within the bylaw that prior to making a new alcohol ban, the council be satisfied that the alcohol ban gives effect to the purpose of the bylaw and comply with criteria and decision making requirements Subpart 1 of Part 6 of the Local Governments Act 2002; and section 147B of Local Government Act 2002. This includes that:

· There is evidence that the area to which the bylaw applies (or will apply by virtue of the resolution) has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption.

· The alcohol ban is appropriate and proportionate in light of the evidence and can be justified as a reasonable limitation on people’s rights and freedoms.

25. Four different times are proposed in the bylaw for consideration of new alcohol ban areas:

· 24 hours, 7 days a week (at all times ban)

· 7pm – 7am daily (evening ban)

· 10pm – 7am daylight saving and 7pm – 7am outside daylight saving (night time ban)

· 7pm on the day before to 7am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend or holiday alcohol ban).

26. These times are a guide to improve consistency across Auckland. This recognises that in some instances the use of the times specified may be disproportionate to the evidence of the problem and therefore contrary to the statutory requirement that requires alcohol bans to be proportionate in light of the evidence. These times are generally consistent with a number of legacy council bylaws.

27. Enforcement of alcohol bans is the responsibility of the New Zealand Police. The penalty for breaching an alcohol ban is a $250 infringement under the Local Government (Alcohol Ban Breaches) Regulations 2013.

Review of Local Alcohol Bans

28. To ensure local board decision making on the existing alcohol bans is consistent with the new bylaw, local boards will be required to review all bans once the bylaw is adopted. It is a statutory requirement these all be reviewed by 31 October 2015 otherwise the bans will lapse.

29. Staff will support the local board review. The proposed alcohol ban review process is outlined in the table below:

Table 2. Proposed Local Board Review Process

Date	Milestone
September 2014	Local boards establish local alcohol ban review panels to review existing local alcohol bans
End October 2014	Final Alcohol Control Bylaw adopted by governing body
November 2014 – end February 2015	Staff to present information on local alcohol bans to each local alcohol ban review panel and assist the panels in making recommendations on existing local alcohol bans
March 2015	Recommendations of the local alcohol review panels presented to local boards
April/May 2015	Public consultation on alcohol controls (if required by local boards)
June 2015	Alcohol bans adopted by local boards
October 2015	Legacy alcohol bans lapse.

Consideration

Local Board Views and Implications

30. The review of the legacy bylaws was discussed with local boards in the context of the significant other changes arising from new alcohol-related legislation. In relation to alcohol bans, local boards sought clear decision-making criteria, some form of regional consistency in times while providing for local variation where necessary, provision for temporary changes, and local board delegations.

Māori Impact Statement

31. Throughout the initial engagement phases of the review project, staff worked with the Community Policy and Planning team, Te Waka Angamua, policy advisors at the Independent Maori Statutory Board (IMSB) and Hapai Te Hauora Tapui to deliver a program for engaging with Māori on alcohol issues.

32. As part of this, staff ran a workshop with rangatahi (youth), organised a rangatahi engagement session as part of the Atamira event and held a hui with mana whenua and mataa waka to discuss both the Local Alcohol Policy Project and the Alcohol Control Bylaw Project.

33. There is broad support from the police iwi liaison officers, mana whenua and mataa waka in relation to protecting children and young people from the harms associated with alcohol consumption in public places.

Implementation

34. If adopted as proposed local boards will be required to review all current alcohol bans after the bylaw is adopted by 31 October 2015. This ensures that decisions on alcohol bans meet the proposed new requirement in the bylaw and the enabling legislation.

35. The Policies and Bylaws Unit will assist local boards with this process. Polices and Bylaws staff have been collating evidence from legacy council files, the Police and community safety audits and are working closely with Integrated Bylaw Review Implementation team to ensure practicality and ease in the implementation of the Auckland-wide bylaw. As part of this process, the appointment of local board alcohol ban review panels is sought.

Attachments

No.	Title	Page
a View	Statement of Proposal - Review of Alcohol Control Bylaws	15
b View	Proposed Alcohol Control Bylaw	31

Signatories

Authors

Kylie Hill - Policy Analyst

Authorisers

Helgard Wagener - Team leader, Policies and Bylaws

Rex Hewitt - Relationship Manager

Papakura Local Board

17 September 2014

Additional Funding for Extended Opening Hours at Papakura Museum 2014/2015

File No.: CP2014/17156

Purpose

1. To seek Papakura Local Board’s approval for additional funding to the Papakura and Districts Historical Society Incorporated to extend the Papakura Museum’s opening hours.

Executive summary

2. Papakura Local Board’s 2014/2015 budget includes a line for Papakura Museum of $118,801.

3. $77,278 from the Papakura Museum budget line was granted through a funding agreement to the Papakura and Districts Historical Society Incorporated to operate the Papakura Museum.

4. The society wishes to extend the opening hours of Papakura Museum from 28 hours per week to 39 hours per week effective 1 September 2014. This will cost an additional $20,472 and the society is seeking Papakura Local Board funding for this.

Recommendation/s

That the Papakura Local Board:

a) Approves additional funding of $20,472 to the Papakura and Districts Historical Society Incorporated to extend the Papakura Museum’s opening hours effective 1 September 2014.

b) Directs staff to provide a variation agreement of $20,472 to the Papakura and Districts Historical Society Incorporated for extended opening hours at the Papakura Museum in 2014/2015.

c) Approves in principle for the Papakura Museum to continue delivering extended opening hours in future years, with a review of the funding amount to be conducted for 2015/2016.

Comments

Extending Papakura Museum’s Opening Hours

5. Papakura Local Board identified a budget line of $118,801 for Papakura Museum operations in 2014/2015 through budget prioritisation.

6. On 18 June 2014, the Papakura Local Board approved a funding agreement for the Papakura Museum of $107,625.00 (Uninflated Opex Budget) (Resolution PPK/2014/108).

7. Of the $118,801 budget line, the Papakura and Districts Historical Society (the Society) who operate the Papakura Museum, has received $77,280 for museum operations and $20,280 for an increase in curatorial hours in preparation for WW1 commemorative activities (Resolution PPK/2013/169). This leaves a remainder of $21,241 in the budget line for Papakura Museum.

8. The Society wishes to extend its opening hours to the public from 28 hours per week to 39 hours per week, effective 1 September 2014. The purpose of the extended hours is to enable school students and teachers to utilise Papakura Museum after school hours and to bring the museum’s opening hours further in line with the Papakura Library.

9. This will require a term grant of $20,472 and would bring the total amount granted to the Society in 2014/2015 to $118,030. This leaves an unallocated amount of $771 remaining in the Papakura Museum budget line, held by the Papakura Local Board.

10. Papakura Museum’s current opening hours are: 10am to 3pm Tuesday, Thursday, Friday and Saturday; and 10am to 6pm Wednesday. This comes to a total of 28 hours per week.

11. From 1 September 2014, the Papakura Museum proposes to open for an additional 11 hours per week: 10am to 4.30pm Monday, Tuesday, Thursday and Friday; 10am to 6pm Wednesday and 10am to 3pm Saturday. This comes to a total of 39 hours per week.

12. The Society intends to continue delivery of extended opening hours in 2015/2016 and future years and has a long-term plan to make the Museum Curator role permanent.

13. The Papakura Local Board will review the funding amount of $20,472, if required, as part of its approval of the 2015/2016 funding agreement with the Society.

Consideration

Local Board Views and Implications

14. This report reflects the Papakura Local Board’s budget prioritisation as expressed through the dedicated budget line for Papakura Museum in 2014/2015.

Maori Impact Statement

15. The proposed extension of opening hours will benefit Māori along with other community members in the Papakura Local Board area.

Implementation

16. The implementation date for the increase in opening hours for the Papakura Museum is 1 September 2014. This is the date when the museum’s staff contracts are due to be renewed.

Attachments

There are no attachments for this report.

Signatories

Authors

Leilani Unasa - Arts and Culture Advisor

Authorisers

Kevin Marriott – Acting Manager Community Development Arts and Culture

Rex Hewitt - Relationship Manager

Papakura Local Board

17 September 2014

Manukau Harbour Stormwater Network Discharge Consent – Stormwater Priorities Consultation

File No.: CP2014/18695

Purpose

1. To inform the local board about the Manukau Harbour stormwater network discharge consent consultation process, and request feedback on priorities and criteria for the management of Auckland Council’s public stormwater network to mitigate its existing and potential future effects on Auckland’s environment.

Executive summary

2. The stormwater unit is seeking feedback on priorities for stormwater management in the Manukau Harbour consolidated receiving environment (CRE); the area of land draining to the Manukau Harbour.

3. A number of stormwater issues have been identified around the Manukau Harbour. These include:

· effects from aging and under-designed infrastructure and assets,

· effects from poorly managed growth, flooding (or the risk of flooding),

· effects to urban streams, contamination of the harbour and coastal inlets,

· effects to groundwater,

· and stormwater effects on the operation of the wastewater network.

4. The Manukau Harbour CRE stormwater priorities consultation process is focusing on two specific questions:

a) from the stormwater issues identified, what does the local board consider are the priorities for the Manukau Harbour CRE and what must be most urgently addressed?

b) From the stormwater unit’s responsibilities, what does the local board consider to be the criteria that Council should use for selecting stormwater management priorities?

5. A workshop with local board representatives was held on 30 July 2014 to discuss these questions in detail. Feedback from this workshop is briefly summarised in this report.

6. Formal feedback received from the consultation process will be summarised and assist with setting priorities for the network discharge consent application.

7. Based on priority issues and the selected criteria for prioritisation, a “best practicable option” to managing stormwater discharges from the public network will be developed for consideration as part of the network discharge consent application.

Recommendations

That the Papakura Local Board:

a) provide feedback to the stormwater unit by the 30 September 2014.

b) indicate whether they would like to receive further updates on the outcomes of the Manukau Harbour Stormwater consultation process.

Comments

The Auckland-wide Stormwater Network Discharge Consent

8. Auckland Council is required under the Resource Management Act (1991) to obtain resource consents to discharge stormwater from the region’s stormwater network into the natural environment (a stormwater network discharge consent).

9. A high level, broad-scale assessment approach to the stormwater network discharge consents is being proposed through an Auckland-wide network discharge consent.

10. Within this consent, 10 Consolidated Receiving Environments (CREs) have been identified for the Auckland region and are the focus for consultation. Consultation on the Waitematā Harbour CRE and Greater Tāmaki CRE has been completed. This agenda report considers consultation on the Manukau Harbour CRE (See Figure 1).

11. The Manukau Harbour CRE covers an area of about 879 km². Approximately 145 km² or 16.5% of this total area is considered urban. The harbour itself is 4.5 times the area of the Waitematā Harbour, occupying an area of some 340 km², and is the second largest harbour in New Zealand. The catchment also includes a number of different types of significant regional infrastructure, such as the Auckland Airport, Manukau Wastewater Treatment Plant (MWTP), North Island Main Trunk Railway line (NIMT), and state highways.

12. Auckland Council has published three documents explaining consultation surrounding the Manukau Harbour network discharge consent stormwater priorities, issues and criteria:

a) The Manukau Harbour CRE: Stormwater Priorities Consultation - Information Brochure and Request for Feedback (attached to this report)

b) Frequently Asked Questions – including a list of detailed responses to the frequently asked questions about this project. (attached to this report)

c) The Manukau Harbour CRE: Stormwater Priorities Consultation Summary Report – a detailed technical report regarding the challenges of managing the stormwater draining throughout the Manukau Harbour CRE. This report contains details regarding key issues within the Manukau Harbour CRE consolidated receiving environment, along with an explanation of the potential criteria for prioritisation.

How will the stormwater network discharge consents affect you?

13. The stormwater network consent will set parameters around priorities for stormwater management. It will also provide a framework to authorise where works will be undertaken to improve stormwater management through physical projects and sub-catchment initiatives (i.e. individual stream catchments within the greater consolidated receiving environment).

14. The stormwater network consent will also form one of the tools to control the type of stormwater assets to be vested to Auckland Council from urban development. The type and scale of various development activities, which take place around the Manukau Harbour, will still be governed by the limitations already set in the existing plans and proposed planning documents (e.g. the Unitary Plan).

The Consultation Process

15. In order to implement a consultation process which facilitates quality engagement with stakeholders, a “Manukau Harbour CRE Stormwater Consultation Plan” was developed. This plan outlined the core issue under consideration: In managing stormwater discharges for the Manukau Harbour CRE, what should the high-level management priorities of the Auckland Council be?

16. The plan also identifies key stakeholders, as well as the proposed methodology for consulting with stakeholders. A list of external stakeholders contacted through this consultation process is attached to this report.

17. All feedback will be fully reviewed, consolidated and considered in the application documents. It is envisaged that outcomes from this consultation process will inform the development of the best practicable option for managing stormwater discharges in the Manukau Harbour CRE.

18. A comprehensive background report and a summary of the consultation programme, key findings, and changes made as a result of consultation will be provided to the relevant council committees towards the end of 2014.

19. The stormwater unit will then formally lodge the Auckland-wide Stormwater Network Discharge consent with Auckland Council’s regulatory department.

Local Board Workshop - Feedback

20. A workshop with local board members, representatives of the Manukau Harbour Forum and ward councillors to introduce the consultation information was held 30 July 2014.

21. Feedback at the workshop indicated a high level of concern for the current state of the health of the streams, harbour and the aquifers within the Manukau Harbour CRE. Some members were also concerned about the effects of stormwater and illegal cross-connections within the wastewater network. The stormwater unit advised that programmes are in place to identify and remedy this issue.

22. Board members expressed concern that lack of detailed information available for the Manukau Harbour CRE constrained their ability to accurately prioritise the issues. A benefit some members expressed was that the consultation process could inform Council’s priorities and assist in gaining funding for identified issues.

23. Members requested information on how many stormwater outlets discharge to the harbour in the different local board areas. The assets within Manukau Harbour CREs 32 subcatchments include approximately 1,277km of stormwater drains (including pipes, ditches and open drains), 26,042 manholes and 19, 954 catchpits, plus additional stormwater fittings. The current asset database also includes 90 stormwater treatment ponds or wetlands and 72 other types of stormwater treatment devices (raingardens, sandfilters, gross pollutant traps; excluding ground soakage devices). This information can be accessed and viewed in detail on Auckland Council’s internet maps. Please follow this procedure in order to access and view the maps:

a) Go to http://maps.aucklandcouncil.govt.nz/aucklandcouncilviewer/

b) Click on “Map Content” to right of screen, with the folder icon

c) Click “Underground Services” button. This will take you to a new screen showing a list of items with tick boxes adjacent. To view the stormwater pipes and outfalls, ensure the following items are ticked: “underground services” and “stormwater”.

d) The stormwater infrastructure should be shown as green lines on the map, with outfall located at the end of these lines as they reach the coast. To view this infrastructure well, the map will need to be at large scale.

As noted in the workshop, the accuracy of this data is limited due to the differing asset databases and information held by legacy councils. It is currently being reviewed and updated by the stormwater unit.

24. Some local boards requested information on planned projects and infrastructure improvements for their area to assist with prioritisation of issues.

Questions for Consultation

25. The Manukau Harbour CRE stormwater priorities consultation process is focusing on two specific questions:

1) From the stormwater issues identified, what does the local board consider are the priorities for the Manukau Harbour CRE and what must be most urgently addressed?

2) From the stormwater unit’s responsibilities, what does the local board consider to be the criteria that Council should use for selecting stormwater management priorities?

26. 1) From the identified stormwater issues around the Manukau Harbour which are the highest priorities?

ISSUE*	*Your Priority Ranking* *(please rank 1 – 7, where 1 is the most urgent and 7 the least urgent)*
Managing growth
Managing our infrastructure/ assets
Managing flooding (or the risk of flooding)
Managing urban streams
Contamination of the Manukau Harbour
Managing s/water discharges to groundwater
Reducing s/water effects on the w/water network

27. 2) Local board views on criteria that guide how, through this network discharge consent process, Auckland Council selects its priorities for stormwater management in the Manukau Harbour and its associated sub-catchments (i.e. stream catchment areas) are sought. These criteria are tabulated below and can be ranked according to priority:

BUSINESS AS USUAL CRITERIA^#	Growth	Assets	Flooding	Stream Management	Contamination of the Harbour			Groundwater	S/water Effects on the W/water Network
Cost-benefit analyses
Risk-based analyses
Redevelopment opportunities
Multiple benefits
MANAGING GROWTH
Proposed Criteria for selecting priorities*						Your Ranking (H, M, L)
Prevent/ minimise effects from future development
(a) Council-identified priorities
(b) Partnership led
(c) Developer led
(d) Sensitivity of the receiving environment
Intensification and re-development:
(a) Council-identified priorities
(b) Partnership led
(c) Developer led
(d) Sensitivity of the receiving environment
(e) Easy wins
MANAGING OUR INFRASTRUCTURE / ASSETS
Proposed Criteria for Selecting Priorities*						Your Ranking (H, M, L)
Asset condition, age and criticality (i.e. a potential for asset failure)
(a) Below ground built assets (such as pipes)
(b) Above ground built natural assets (such as treatment devices and overland flow paths)
(c) Stream assets
Impacts on existing communities (not meeting expected levels of service)
MANAGING FLOODING AND THE RISK OF FLOODING
Proposed Criteria for Selecting Priorities*						Your Ranking (H, M, L)
Frequency of flooding (a risk based approach to managing flooding occurrence)
Existing flooding and damage
Public safety and protecting critical infrastructure
MANAGING URBAN STREAMS
Proposed Criteria for Selecting Priorities*						Your Ranking (H, M, L)
Ease of intervention (zoning, ownership and access)
Greatest ecological benefit (potential for enhancement)
Level of active community support
Opportunities to leverage outcomes (linkages with other projects)
Landscape integration and enhancement (create a community focal point)
Holistic stream management
CONTAMINATION OF THE MANUKAU HARBOUR
Proposed Criteria for Selecting Priorities*						Your Ranking (H, M, L)
Existing contaminant levels (to limit further degradation)
Actual trends in contamination (where the highest level of change is predicted)
Contaminant loads
Marine ecology (using benthic/seabed animals as an indicator of priority)
Focus on areas of amenity, aesthetics and use
Holistic contaminant management (within Council as well as other organisations and agencies)
GROUNDWATER MANAGEMENT
Proposed Criteria for Selecting Priorities*						Your Ranking (H, M, L)
Improved soakage performance in groundwater take areas
Treatment of stormwater into ground in targeted areas
REDUCING STORMWATER EFFECTS ON THE WASTEWATER NETWORK
Proposed Criteria for Selecting Priorities*							Your Ranking (H, M, L)
Public health risk (needs alignment with Watercare Services)
Environmental risk (needs alignment with Watercare Services)
Watercare opportunities taken as they arise (to work with council’s CCO)

28. A description of the identified issues and criteria can be found in the Manukau Harbour Consolidated Receiving Environment: Stormwater Priorities Consultation - Information Brochure attached to this report.

29. If this project is considered of interest, a feedback form has been attached to this agenda report and can be completed. Alternatively, general feedback and comment through the meeting would be welcomed.

Consideration

Local Board Views and Implications

30. A cluster workshop with local board representatives was held on 30 July 2014 to introduce the consultation process and discuss these questions in detail. Feedback received from the consultation process will be summarised and will help to inform the setting of priorities for the network consent application.

31. Consultation with key identified stakeholders within the Manukau Harbour catchment area (including internal Auckland Council staff, advisory panels, council-controlled organisations, government departments, environmental and recreational groups, community and business groups) is currently being undertaken via a series of consultation workshops.

Maori Impact Statement

32. Feedback is being sought from mana whenua and iwi. Consultation workshops were held in July 2014. Overall, the workshops highlighted the holistic approach that iwi have with the three waters, their interest in enhancing and improving the water quality, their concern with contamination to stormwater; and their frustration with the legacy of degradation of the Manukau Harbour.

Implementation

33. Three risks with respect to implementation of feedback from local boards have been identified. Firstly, it is noted that a wide range of stakeholders are being consulted. As a result, it is likely that there will be differing opinions with respect to stormwater management priorities. Secondly, there is a risk that there will be a lack of funding to implement all identified priorities. Thirdly, since the Auckland-wide stormwater network discharge consent application will be going through a regulatory process under the Resource Management Act (1991), any outcomes may be open to challenge through this process.

Attachments

No.	Title	Page
a View	Manukau Harbour CRE - Stakeholder List	51
b View	Manukau Harbour CRE - Feedback Form	55
c View	Manukau Harbour CRE - Frequently Asked Questions	59
d View	Manukau Harbour CRE - Information Brochure (Under Separate Cover)

Signatories

Authors

Theresa Pearce - Relationship Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Rex Hewitt - Relationship Manager

Papakura Local Board

17 September 2014

Auckland Council Property Limited Local Board Six-Monthly Update 1 January to 30 June 2014

File No.: CP2014/20290

Purpose

1. To give the Papakura Local Board an overview of Auckland Council Property Limited’s (ACPL) activities for the six months 1 January to 30 June 2014.

Executive summary

2. ACPL’s vision is to be a ‘centre of excellence’ that provides commercial expertise and value for money to the council in managing its property portfolio, acquisition and disposal activities, and the delivery of projects that implement council development initiatives.

3. This report sets out a summary of ACPL activities for the past six-months that contribute to our seven key outcomes as outlined in our Statement of Intent (SOI) 2014 to 2017 and noted below. Activity detail is broken down by business unit or work-stream, with a focus on local board specific activities where applicable.

4. ACPL’s seven key outcomes:

§ Properties managed for the council and Auckland Transport (AT) are maintained to be fit for purpose and achieve optimum net returns.

§ Place-shaping projects involving other sector partners are efficiently planned and managed to help achieve a quality compact Auckland.

§ ACPL contributes exemplar housing developments to increase the supply of housing in Auckland, particularly in the more affordable spectrum of the market, working with partners.

§ Council business interests are managed to protect long term value and achieve budgeted net income.

§ Property acquisitions are undertaken in a commercially robust manner and in accordance with the council and AT agreed requirements and relevant legislation.

§ Properties are disposed of for the council in a commercially robust manner once declared surplus.

§ The council is provided with a commercial perspective on planning and development initiatives to support effective implementation of those initiatives.

5. Local board specific supporting detail is included in Attachments A, B, and C.

Recommendation/s

That the Papakura Local Board accepts the Auckland Council Property Limited Local Board monthly update 1 January to 30 June 2014.

Comments

Workshops and Meetings

6. A schedule of Papakura Local Board workshops and meetings attended by ACPL representatives from January to June 2014 is included as Attachment A. The list includes property specific meetings and workshops relating to general property management and the ongoing portfolio Rationalisation Process.

Property Portfolio Management

7. ACPL manages all Auckland Council or Auckland Transport (AT) owned non-service properties. These are properties that are not immediately required for service delivery or infrastructure development.

8. The property portfolio continued to grow during the last six-months and now totals 1185 properties, an increase of 90 since our February 2014 update. The current property portfolio includes industrial sites and buildings, retail tenancies, cafés, restaurants, offices and a substantial portfolio of residential properties.

9. ACPL’s specialist property knowledge and understanding enables us to optimise revenue streams and identify future opportunities. ACPL’s return on the property portfolio for the quarter ending 30 June 2014 provides the shareholder a net surplus of $1.9 ahead of budget, with an actual surplus of $25.4m against budget of $23.5m. During the quarter the average monthly collectable arrears rate and vacancies rate were respectively 2.1% and 2.4%. Well under the SOI targets of 5% and 3%.

10. A Properties Managed schedule is included as Attachment B of this report. The schedule details:

§ Current ACPL managed commercial and residential property within the Papakura Local Board

§ Each property’s classification or reason for retention

§ The nature of the property, such as a café within a library, or a residential property with a tenancy in place

§ The budget under which operating expenditure and lease revenue for the property is reported, e.g. regional or local board.

11. A report indicating portfolio movement in the local board area is attached as Attachment C. The report details all new acquisitions including the reason for acquisition, any transfers and the reason for transfer, and any disposals.

Portfolio Review and Rationalisation

Overview

12. ACPL is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. ACPL has a particular focus on achieving housing outcomes. Identifying potential sale properties contributes to Auckland Plan outcomes by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

13. January to June 2014 Targets

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$12.3m disposal recommendations	$14.8m	These recommendations include $5.6m of sites that are identified for development projects

14. In setting future disposal targets ACPL is working closely with the council and AT to identify potentially surplus properties.

15. 2014/2015 Targets

UNIT	TARGET	COMMENTS
Portfolio Review	$30m disposal recommendations	These targets will include disposal recommendations and sales for sites that are identified for place-shaping and housing development projects
Development and Disposals	$30 net sales

Process

16. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with; council, CCOs, local board and mana whenua. This is followed by ACPL Board approval, engagement with local ward and the Independent Maori Statutory Board and finally a governing body decision.

Under Review

17. Properties currently under review for future use opportunities via the Rationalisation Process in the Papakura area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body. Further details are included in Attachment B.

PROPERTY	DETAILS
24 King Edward Avenue, Papakura and 40 Queen Street, Papakura	This property is subject to a Glasgow lease with a perpetual right of renewal on a 21 year term and exclusive right to freehold. Lessee owns improvements, council owns the land. ACPL processed through the Rationalisation Process to evaluate future use requirements and considerations for council’s interests in the land only. Papakura endorsed disposal of the properties with first right of refusal to the lease holders. The properties were presented to the Governing Body in May 2014 and cleared for sale. ACPL is progressing discussions with the lease holders.
39 Taka Street, Takanini	This property is under review for future use opportunities via the Rationalisation Process. ACPL is in the process of booking a workshop with the Papakura Local Board to seek their views.
23w Royal Arch Place, Papakura	Partial site running between several adjacent titles. Transferred from ACPD as non-service in March 2014. ACPL to review future use options via Rationalisation Process in late 2014 or early 2015.
235 Harbourside Drive, Hingaia	Vacant site transferred from ACPD as non-service in August 2014. Not required by AT for infrastructure purposes however subject to easement providing access to electricity pylons on adjacent site. ACPL to review future use options via Rationalisation Process in late 2014 or early 2015.

Place Shaping and Housing Initiatives

Overview

18. ACPL is contributing commercial input into around 48 council-driven place-shaping and housing initiatives region wide. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $400k to in excess of $100million. ACPL works closely with the local boards on ACPL lead developments to ensure we give effect to the local boards’ place-shaping role.

19. ACPL is also actively contributing to the Housing Action Plan Group, which is a council initiative focusing on non-regulatory efforts to encourage and increase affordable residential development. We have a SOI target to undertake five housing development projects with an affordable housing component over three years which would encompass Community Housing Organisation involvement. We are currently actively working on 13 such projects.

Local Activities

20. Property Optimisation: There are currently no active ACPL lead place-shaping or housing initiatives in the Papakura area. However an increasing focus for ACPL is property optimisation. In this we are keen to work with local boards on development opportunities that facilitate upgrades within the service portfolio. For example a community facility upgrade may be funded by incorporating the facility into a mixed-use development that makes better use of the overall site. We welcome the opportunity to review any such opportunities that may be identified by the Papakura Local Board.

Acquisitions

Overview

21. ACPL continues to support Council and Auckland Transport programmes and projects by negotiating required property acquisitions. All such acquisitions are funded through approved Council or Auckland Transport budgets. We also provide advice to assist with budgets, business cases and strategy to support an acquisition.

22. By the end of the financial year 2013 to 2014 two hundred and seven property purchases were completed for the council and AT to the value of $132.4m. All of the property acquisitions met independent valuation thresholds agreed with AT, the council and Public Works Act 1981 requirements.

Council Acquisitions

23. Over the past six months 14 properties were acquired to meet council open space and storm water requirements and to contribute to City Transformation projects. These included the following acquisitions in or neighbouring the Papakura Local Board area.

PROPERTY	STAKEHOLDER	PURPOSE	LOCAL BOARD
109 Flatbush School Road Lot 604, Flatbush	City Transformation	City Transformation	Howick

Auckland Transport Acquisitions

24. 72 properties were also acquired over the past six-months on behalf of AT. The focus was on acquisitions to support major transport projects such as Auckland Manukau Eastern Transport Initiative (30 acquisitions) Dominion Road (7 acquisitions) Te Atatu Road (9 acquisitions) and City Rail Link (16 acquisitions). Full details of relevant AT projects and associated acquisitions will come to the local board directly from AT.

Business Interests

25. ACPL manages eight business interests region wide on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. There are currently no ACPL managed business interests in the Papakura Local Board area.

Consideration

Local Board Views and Implications

26. This report is for the Papakura Local Board’s information.

Māori impact statement

27. The importance of effective communication and engagement with Maori on the subject of land is understood. ACPL has accordingly developed robust engagement with the 19 listed Tamaki region mana whenua groups for our core business activities.

28. Key engagement activities include: identifying cultural significance concerns regarding disposal properties, flagging commercial interests, development partnering discussions and issues relating to property management such as protection of waahi tapu or joint management relating to Treaty Settlements. ACPL also engages with relevant mana whenua in respect of development outcomes for ACPL lead projects where appropriate. ACPL will advise the Papakura Local Board as appropriate of any discussions that arise in the local board’s area.

29. ACPL has additionally undertaken to be part of council’s Maori Responsiveness Plan (MRP) pilot programme. The project’s key output is an operational document outlining ACPL’s contribution to council’s strategic and operational commitments to Maori. The Improvement Planning Phase of this project is nearly complete. We anticipate finalising our MRP in September/October 2014.

Implementation

30. There are no implementation issues.

Attachments

No.	Title	Page
a View	Schedule of Meetings and Workshops	87
b View	Properties Managed by ACPL in the Local Board Area	89
c View	Property Movement in the Local Board Area	91

Signatories

Authors

Caitlin Borgeldt – Local Board Liaison

Authorisers

David Rankin – Chief Executive

Rex Hewitt - Relationship Manager

Papakura Local Board

17 September 2014

Road Name Approval for Auckand Transport for a New Road Located at Hingaia, Papakura

File No.: CP2014/20095

Purpose

1. The purpose of this report is to seek approval from the Papakura Local Board, for one new road name at Hingaia, Papakura.

Executive summary

2. Auckland Transport (The Applicant) supplied a preferred and two alternative names for the new road.

Road name
Papaka Road	Preferred Option
Totoromu Road	Alternate One
Kueke Road	Alternate Two

3. Application of the assessment criteria has resulted in the three names meeting the relevant criteria.

4. As the Applicants’ preferred name ‘Papaka Road” met the road naming criteria, this name have been put forward for consideration and approval by the Papakura Local Board.

Recommendation/s

That the Papakura Local Board:

5. That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the name: “Papaka Road”, for the new road proposed for Hingaia, Papakura, noting that both the preferred name and the alternatives (“Totoromu Road” and “Kueke Road”) meet the relevant road naming criteria.

Discussion

Background

Applicant: Auckland Transport

Site Address: 17A Hingaia East Structure Plan area, Papakura

6. The legacy Papakura District Council road naming policy provided that where a new road, needs to be named as a result of a subdivision or development, the subdivider/developer /constructor would be given the opportunity to suggest their preferred new road name for Council’s approval.

7. The Plan, as shown above, highlights the location of the Road to be named. The proposed road, when fully constructed will link Hingaia Road with either Island View Road and/or Derbyshire Lane.

8. The Applicant has submitted a preferred and two alternative road names for consideration to the Local Board. These names derive from the names of ancestors of the Ngati Tamaoho iwi.

Table One: List of Supplied Road Names

	Proposed Name	Meaning

Preferred Name	Papaka Road	Papaka set off the Tainui waka into the Manukau Harbour on its journey to Kawhia Moana. He was unable to find his way to the mainland and was cared for by the creatures of the sea. Over time, he took the appearance of a half crab-half man.
Alternate Name 1	Totoromu Road	Totoromu was a skilled bird catcher and operated mainly through the southern shores of the harbour. Totoromu was a great storyteller.
Alternate Name 2	Kueke Road	Kueke was also a skilled bird catcher and operated mainly through the southern shores of the harbour. Kueke was also a great storyteller

Decision Making

9. The Auckland Council, by way of the Auckland Council Long Term Community Plan (2012 – 2012), allocated the responsibility for the naming of roads to Local Boards.

A decision is sought from the Papakura Local Board to confirm their approval for a new road name for a new road to be created at Hingaia, Papakura, by Auckland Transport, pursuant to section 319(1)(j) of the Local Government Act 1974.

10. The Applicant’s proposed road names have been assessed against the criteria set out in the legacy Papakura District Council road naming policy and standard AS/NZS 4819 for rural and urban addressing.

11. Road Name – Assessment

Table Two: Papakura Road Naming Policy Assessment Criteria

Policy reference	Summary of Road Naming Policy
Thematic Area 1(a)	New names will be allocated in thematic areas that are in keeping with the existing theme
Thematic Area 1(a)	Council will identify and incorporate a minimum of one thematic area within greenfields developments and new subdivisions
Appropriateness 1	Is there a connection to the local and/or Papakura area
Appropriateness 1	Maori to be consulted on appropriateness of name including spelling and translation
Appropriateness 1	Name of living persons not to be considered except in exceptional circumstances
Appropriateness 1	Permission from next of kin for names of deceased persons
2 Utility	Are a single word or name that is not hyphenated
2 Utility	Do not contain any inflection marks (e.g. macrons, accents)
2 Utility	Are not longer than 12 letters
2 Utility	Are not already used to name or identify another road or landmark feature within the District and surrounds;
2 Utility	Are not considered offensive (including when translated into another language).

Table Three: AS/NZS 4819:2011 for Rural and Urban Addressing: Assessment Criteria

Standard reference	Summary of Road Naming requirements
4.4.2	One name for one road
4.4.3	The name is to be officially recognised
4.4.4	The name shall not be offensive, racist, derogatory or demeaning
4.4.5	The name should be easily spelt and pronounced
4.4.6	A road shall keep its name when crossing administrative boundaries
4.4.7	The name shall not be duplicated in spelling, pronunciation to another existing road name in the same locality or in the same local government area.
4.4.8	An indigenous name should be local to the area.
4.4.9	A name should not be conjoined names of places found or at the end of the road
4.4.10	The length of a road name should be shorter rather than longer , especially where the road itself is short
4.4.11	A road type shall not be included in a road name ie Boulevard street

Table Four: Application of Assessment Criteria

Preferred Name	Papaka Road
Meets criteria	Yes

Alternate Name 1	Totormu Road
Meets criteria	Yes

Alternate Name 2	Kueke Road
Meets criteria	Yes

12. As the Applicants preferred name ‘Papaka Road” met the road naming criteria, this name have been put forward for consideration and approval by the Papakura Local Board.

Consideration

Significance of Decision

13. The decision sought from the Papakura Local Board for this report does not trigger any significance policy and is not considered to have any immediate impact

Maori Impact Statement

14. The decision sought from the Papakura Local Board on this report does not adversely affect Maori communities, as the naming of roads is not linked to one of Council’s strategic priorities for Maori.

Consultation

15. In line with the Papakura District legacy road naming policy, the applicant consulted with Dennis Kirkwood of Ngati Tamaoho.

16. New Zealand Post has provided comments that indicated the names were acceptable and should not provide postal addressing problems.

Financial and Resourcing Implications

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

18. The decision sought from the Papakura Local Board for this report is not considered to have any legal or legislative impactions.

Implementation Issues

19. The Southern Monitoring Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Gayatri Devi - Resource Consent Administrator

Authorisers

Heather Harris - Manager Resource Consents

Rex Hewitt - Relationship Manager

Papakura Local Board

17 September 2014

Auckland Transport Update - August 2014

File No.: CP2014/20780

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive summary

2. This report covers matters of specific application and interest to the Papakura Local Board and its community; matters of general interest relating to AT activities or the transport sector; and AT media releases for the information of the Board and community.

Monthly Overview

3. The Papakura Transport Portfolio meeting took place on August 28. The Board hosted AT experts to discuss Beach Road crossing improvements, transport matters and updates on projects and issues of ongoing concern were discussed.

Recommendation/s

That the Papakura Local Board receive the report entitled “Auckland Transport Update – August 2014.”

Discussion

Local Board Transport Capital Fund:

4. The Papakura Local Board is allocated $306,184 per annum from the Local Board Transport Capital Fund (LBTCF). These funds can be used annually or rolled together ($918,552).

5. In the 13/14 financial year the Board left $149, 940 uncommitted. Leaving a total pool of approximately $762, 308 that must be spent in this electoral term. The Board may also utilise the 16/17 allocation ($306,184) for larger projects leaving $1, 068, 492 available should they wish.

6. The Board has asked Auckland Transport to investigate the following projects under the LBTCF:

Project	Description	Status	Projected Cost
Connection of Railway Station and Town Centre:	Looking at ways of cognitively linking the Town Centre with the Railway Station.	Projects for further investigation include: - Making the intersection of Railway Street West and Wood Street more pedestrian-friendly - Great South Road intersection with Opaheke Rd - Investigating a covered walkway on Railway Street West down Avril Street and Wood Street - Providing a mirror to “make safe” the alleyway at the end of the Railway Street West ramp - Street furniture/way-finding lighting etc.	T.B.C
All-weather over bridge	A Structurflex canopy to cover the stairs and walkway that connects east and west across the Papakura Train Station.	The structural assessment has shown that the beams are slender and are already working to capacity due to wind loading. The construction of the beams makes it difficult to attach anything to them, and strengthening the existing beams is not financially viable. Further options are being considered and Auckland Transport is taking advice on their suitability and financial viability.	T.B.C
Cycle lanes:	Auckland Transport is working on a Rough Order of Cost for the following three areas: Connecting Great South Road to the Papakura Railway Station (down Chapel and up Railway Street West), connecting Grove Road with Bruce Pullman Park and the inland straight of Conifer Grove (along the motorway).	Ongoing	T.B.C

7. The local board transport portfolio holders will continue to work closely with Auckland Transport Elected Member Relationship Manager to develop project plans in the priority areas stated above.

8. Current Papakura Local Board Project Update:

Project

Description

Status

Projected Cost

Refresh of signage in Papakura

Refresh of welcome, navigation and directional signage, identification of parking buildings and areas of significance/interest (Maraes, galleries)

On July 16 the Board allocated a maximum of $110,000 to this project

Auckland Transport to engage with Transport Portfolio leads to gain exact scope and implement project.

$110,000

Board Consultations

9. Consultation documents for the following proposals have been provided to the Papakura Local Board for its feedback. As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.

Kahanui Drive – Intersection Controls:

10. Auckland Transport consulted with the Board on a number of intersection controls (give-ways) and ‘no stopping at all times’ parking restrictions to ensure the safe and efficient operation of the new section of Kuhanui Drive.

11. The Board raised no objections to this proposal.

New Bus Stops and Shelters – Route 365:

12. Auckland Transport consulted with the Papakura Local Board regarding new bus stops and shelters for Route 365 as part of New Public Transport Network for South Auckland.

13. The Board raised no objections to this proposal.

Proposed Pedestrian Safety Improvements on Settlement Road

14. Auckland Transport has received requests from local residents to provide pedestrian facilities on Settlement Road. It was identified that the installation of a pedestrian refuge island at the intersection with Smiths Avenue, would provide adequate crossing facilities and thus improves safety for pedestrians.

15. The Board raised no objections to this proposal.

Bus Shelter Installation –Ohiwa Road, Ardmore:

16. Auckland Transport consulted the Board on a proposed bus shelter installation at the existing bus stop outside 1 Ohiwa Road in Ardmore.

17. The proposed installation includes two bus shelters on the existing concrete pad at the bus stop and additional no stopping at all times (NSAAT) markings at either end of the bus stop.

18. The Board raised no objections to this proposal.

General Information Items:

Blood Alcohol Limit Lowered

19. The Land Transport Amendment Bill that sought to lower the adults legal alcohol driving limit from 400 micrograms (mcg) of alcohol per litre of breath to 250 mcg, and from 80 milligrams (mg) of alcohol per 100 millilitres (ml) of blood to 50 mg passed its Third Reading in Parliament on 30 July and received Royal Assent on 7 August, becoming the Land Transport Amendment Act (No 2) 2014.

20. The Amendment Act also creates an infringement offence for adult drivers whose evidential breath test result is 250-400 mcg per litre, the penalties for which are an infringement fee of $200 and 50 demerit points with no right to request a blood test and sets a higher infringement fee of $500 plus 50 demerit points, plus the costs of the blood test, for adult drivers who fail or refuse to undergo the breath test, and whose blood test results are 51 to 80 mg per 100 ml of blood.

21. The changes will come into effect on 1 December 2014.

Changes to Eligibility of Projects Funded Under the Local Board Transport Capital Fund (LBCYF)

22. The Auckland Council Infrastructure Committee has agreed to changes proposed by Auckland Council and Auckland Transport relating to the eligibility of projects funded under the Local Board Transport Capital Fund (LBTCF). Up until now, the eligibility of projects has been guided by a March 2013 decision of the former Strategy and Finance Committee which specifically precluded Auckland Transport from using the LBTCF to undertake works outside the road corridor. A number of local boards felt that this rule created unnecessary rigidity in the use of the Fund, and earlier this year the Budget Committee re-examined the issue and referred it to the Infrastructure Committee for decision. On 3 September, the Infrastructure Committee resolved to allow works funded by the LBTCF to be undertaken on Council- or CCO-controlled land outside the road corridor, providing the body controlling the land was also in agreement with the proposal.

23. This is expected to have greatest application on land controlled by AC Parks, where in particular walking and cycling infrastructure that connects with the Auckland Cycle Network or Local Board Plans will be able to be funded. For every project that is undertaken outside the road corridor, a specific agreement with the agency controlling the land will be required, covering the ownership of the asset (this will usually be transferred to the agency controlling the land by AT) and the budget from which ongoing maintenance costs will be sourced (usually this will be covered within the budget of the agency controlling the land).

24. The changes are effective immediately. Some local board projects have been advanced in anticipation of the changes being made, and these should be able to move forward quickly now that the decision has been formalised.

Media Releases

Panmure Station Attracting New Passengers

25. The new Panmure railway station has seen a 57% increase in passenger numbers since it opened in January and a 73% increase compared with July last year.

26. Panmure is now ranked the 10th busiest railway station in Auckland, up from 18th in 2013. On average, some 1116 passengers use the Panmure station every week day whereas in 2003 it was used by less than 100 a day.

27. A recent survey also shows that more than 99% of users of the station rated it excellent or outstanding.

28. The $17.5m interchange allows easy and direct transfers between rail and bus, benefiting those living and working in the area as well as those travelling through Panmure as part of their daily commute. Transfers now account for approximately 8% of all public transport boardings.

29. The interchange is part of the Auckland Manukau Eastern Transport Initiative (AMETI), where future stages will see the creation of busway lanes along Lagoon Drive and Pakuranga Road to a new bus station at the Pakuranga town centre.

New Connections in Otahuhu

30. A new bus-train interchange sited at the existing Otahuhu Train Station is on track to begin construction later this year with completion targeted for the middle of next year. The new interchange is expected to transform the way people travel in South Auckland and will be a critical hub in the delivery of a new integrated public transport network in the south.

31. Passenger comfort, safety, ease of accessibility and convenience were areas considered during the final design. Key features include continuous cover along bus and rail platforms, an elevated and enclosed concourse connecting the existing rail platform with new bus platforms, multiple pedestrian access options, escalators, lifts and stairs, WiFi, CCTV, kiss-and-ride drop off area and bicycle parking/storage. The facility will be built to accessible standards, including provision of limited parking for disabled users.

32. New on-street bus stop facilities will be built on Avenue Road replacing the existing Otahuhu bus station. New, modern bus shelters will also be constructed on Mason Avenue to serve the new Otahuhu Recreation Precinct with regular and frequent bus services connecting the interchange with the new town centre bus stops.

33. The detailed design for the Otahuhu interchange can be viewed at:

www.aucklandtransport.govt.nz/otahuhu-interchange

Second Rail Line Going Electric

34. The roll-out of electric trains in Auckland has stepped up with the introduction of the new trains on the Manukau Line.

35. Initially electric trains will run on some off-peak services, they will be introduced to all services over the next month.

36. The new electric trains have been very popular since their introduction on the Onehunga Line in April but with any transition there may be “teething problems.”

37. To ensure customers who use the trains to Manukau are getting a reliable service, Auckland Transport will be gradually increasing the number of electric trains over the next month.

38. Meanwhile, testing continues across the rail network following an intermittent power fault which saw some Onehunga services affected. There are no safety issues associated with the fault.

Design Funding for New Bus Way

39. Auckland Transport and the New Zealand Transport Agency (NZTA) jointly announced on 18 August that funding has been approved to further develop plans for the South Eastern Busway from Panmure Station to Pakuranga.

40. The NZTA has approved design funding of $20.9m, with it subsidising $11m, for the Panmure to Pakuranga section of the AMETI project. It will be the next stage after the current work in Panmure, which comprised the new Panmure Station and a new link road between Mt Wellington Highway and Morrin Road.

41. The Panmure to Pakuranga projects are the next stage of the $1.3 billion AMETI programme. The long term project features a busway from Panmure to Pakuranga and Botany, roading upgrades at bottlenecks in Panmure and Pakuranga, and new cycling and walking infrastructure.

42. The Panmure to Pakuranga projects include:

· replacing Panmure roundabout with an intersection with traffic lights and more direct pedestrian crossings

· Panmure to Pakuranga busway on lanes separated from traffic congestion

· Panmure to Pakuranga shared cycle/foot path separated from traffic

· direct connection from Pakuranga Road to Pakuranga Highway via Reeves Road

· Pakuranga bus station

· second Panmure Bridge for busway and shared path.

43. Auckland Transport will continue to consult with residents, businesses and the community in the project area prior to applying for a land designation in the second quarter of 2015. This will be followed by a publicly notified hearing.

44. Auckland Transport aims to begin construction in 2017, subject to approval of construction funding and consents.

Attachments

There are no attachments for this report.

Signatories

Authors

Felicity Merrington – Elected Member Liaison

Authorisers

Roger Wilson – Council Engagement Manager

Rex Hewitt - Relationship Manager

Papakura Local Board

17 September 2014

Deferral of 2014/2015 Capital Projects

File No.: CP2014/20052

Purpose

1. To seek agreement from the Papakura Local Board to the list of capital projects outlined in Attachment A that are proposed for deferral from 2014/2015, prior to consideration by the Finance and Performance Committee on 18 September 2014.

Executive summary

2. Prior to decisions being made by the Finance and Performance Committee regarding a 2014/2015 capex deferral programme, engagement was held with all local boards.

3. Between 12 and 19 August 2014, staff attended 21 local board workshops to outline the capex deferral process and obtain feedback on proposed deferrals affecting each local board area.

4. On 21 August 2014, the Finance and Performance Committee resolved that decisions on the deferral of local board capital projects from 2014/2015 to 2015/2016 be deferred until local boards have formally considered and responded to each project in full (FIN/2014/47).

5. The list of capex projects proposed for deferral is outlined in Attachment A.

Recommendation/s

That the Papakura Local Board:

a) formally consider and agree the deferral of capex projects outlined in Attachment A to 2015/2016.

b) note that any projects where timing has been deferred, but project planning is underway, should be given high priority in the 2015/2016 capital programme.

Comments

Background

6. As foreshadowed in the 2014/2015 Annual Plan and Long Term Plan (LTP) workshops, operating budgets for 2015/2016 (the first year of the LTP 2015-2025) would need to be reduced by about $90 million to achieve a 2.5 per cent average rates increase.

7. It is not possible to reduce the average rates increase for 2015/2016 down to 2.5 per cent solely by reducing or deferring capex in that particular year. The lagged impact of changes in the capital programme on operating budgets means that reducing or deferring capex in 2014/2015 will have a greater impact on rates for 2015/2016.

8. Since amalgamation the quantum of planned projects each year has exceeded the council parent’s capacity to deliver. While delivery capacity is now increasing, a significant bow wave has built up. This historical underspend is acknowledged in the Annual Plan and factored into council’s rates and debt projections by way of a $207 million assumed underspend. However, the individual projects that will not be delivered are not explicitly identified in the Annual Plan as they had not yet been identified.

9. Council staff have reviewed 2014/2015 capex budgets to identify work that must be completed this year as a matter of practical necessity, or where not doing the project in this timeframe would negatively impact existing service levels, external revenue or the realisation of efficiency savings.

10. The specific categories used to develop the list of deferred projects and process undertaken is explained further in Attachment B which was circulated to Local Boards prior to the proposed capex projects for deferral being discussed at a recent workshop.

11. In order to develop a realistic capex programme for 2014/2015 and contain pressure on rates in 2015/2016, staff recommend that the capex projects included in Attachment A for the council parent be explicitly deferred from 2014/2015 to 2015/2016, and be included as part of the LTP prioritisation process.

12. Between 12 and 19 August, staff attended workshops for all 21 local boards to obtain feedback on the proposed capital deferral schedules for 2014/2015. This engagement provided opportunity for local boards to ask questions, reinforce the reason for deferring capital funds and provide feedback on the status of projects in alignment to criteria used to assess proposed deferrals.

13. Of the total proposed projects for deferral tabled at the Finance and Performance Committee on 21 August 2014, regional projects amounted to $80 million, local projects amounted to $35 million and CCO’s collectively deferred $109m.

14. Staff reduced the total of local projects for deferral by approximately $7 million due to responding to the information provided through the recent workshops held with local boards. These reductions were due to corrections in applying the criteria used for identifying potential deferrals. Attachment A takes into account these reductions.

15. Local boards also identified projects that are discretionary and could be deferred, but which are very important to their local community. Rather than making decisions about removing any high-priority discretionary projects from the deferral list, staff included these comments in the schedule provided to the Finance and Performance Committee.

16. The decisions being made are budget adjustments that represent timing changes only. Any decisions to drop or reprioritise projects should be made as part of the LTP process.

17. Through September and October Local Boards, the Governing Body, CCOs and council staff will all contribute to the development of draft LTP 2015-2025 budgets in response to the Mayoral Proposal. Decisions on discretionary local budgets will be made by Local Boards in October and decisions on regional activities and local asset based services will be made by the Budget Committee on 5-7 November.

18. Local Board Plans, along with the Auckland Plan and the agreed spatial priorities will help inform this prioritisation. Final decisions on which projects are included in the LTP 2015-2025 will be made by 30 June 2015, following full public consultation.

Attachments

No.	Title	Page
a View	List of 2014/2015 Papakura Projects Proposed for Deferral until 2015/2016 including Local Board feedback	107
b View	Local Board Memo distributed prior to the workshops on 7 August 2014	109

Signatories

Authors

Taryn Crewe - Financial Planning Manager - Council Parent

Authorisers

Matthew Walker - Manager Financial Plan Policy and Budgeting

Rex Hewitt - Relationship Manager

Papakura Local Board

17 September 2014

Submissions on the Papakura Draft Local Board Plan

File No.: CP2014/19762

Purpose

1. This report provides a high level analysis of the submissions to the Papakura Draft Local Board Plan 2014 and considers the main areas of change to the plan that may arise from consideration of the submissions.

Executive summary

2. The consultation period for the Papakura Draft Local Board Plan (the ‘plan’) ended on 6 August 2014.

3. In total, 101 submissions to the draft Plan were received; including eight received after the hearings report had been prepared. Of these, 17 submitters asked to be heard at the Local Board Plan Hearings held on 27 August 2014 and 11 submitters then attended the hearings. The hearings report, summarising the feedback from submissions received to that date, is attached for information.

4. Submissions were overwhelmingly in support of the plan, with many making detailed suggestions for initiatives that would help deliver the six plan outcomes. The key themes arising from the feedback are:

· Regeneration and revitalisation of the metropolitan centre

· Community facilities, particularly youth facilities

· Advocacy on Smoke Free Initiatives

· Transport issues, particularly the need for new rail/park and ride facilities

· Manukau Harbour and water quality

· Maintaining high quality sports facilities

5. Papakura Local Board considered the submissions further at a workshop held on 3 September 2014. It was agreed that many of the submissions mentioned initiatives or issues that are already referenced somewhere within the draft plan and that maybe the wording could be made more specific to ensure people were able to find references. There were some areas of omission however, and it was considered that advocacy on these should be included in the “Strong, Safe and Healthy Communities” section of the plan:

· Smoke free

· Gambling related harm

· Alcohol related harm

· Psychoactive Substances

Recommendation/s

That the Papakura Local Board:

a) Receive the report and submissions regarding the Papakura Draft Local Board Plan, including the further documentation submitted by those making verbal presentations at the Hearings on 27 August;

b) Agrees areas of potential changes to the Papakura Draft Local Board Plan to enable re-drafting and then consideration of final changes at the Papakura Local Board Meeting to be held on 15 October 2014.

Comments

6. Formal consultation on the Papakura Draft Local Board Plan (the ‘plan”) took place between 7 July and 6 August 2014. In total, 101 submissions to the draft plan were received; including eight received after the hearings report had been prepared. Of these, 17 submitters asked to be heard at the Local Board Plan Hearings held on 27 August 2014 and 11 submitters then attended the hearings in order to provide further information and presentations. The hearings report, summarising the feedback from submissions received to that date, is attached for information (Attachment A).

Overview of the Feedback from Submissions

7. Submissions were overwhelmingly in support of the plan, with many making detailed suggestions for initiatives that would help deliver the six plan outcomes. The detailed points raised in submissions are summarised at Attachment B. The key themes arising from the feedback are:

· Regeneration and revitalisation of the metropolitan centre

· Community facilities, particularly youth facilities

· Advocacy on Smoke Free Initiatives

· Transport issues, particularly the need for new rail/park and ride facilities

· Manukau Harbour and water quality

· Maintaining high quality sports facilities

8. Submitters were asked to rank three plan initiatives and most responded, resulting in the following ranking :

i. Ranked 1 - Working with businesses and investors to create a better, more attractive and prosperous town centre.

ii. Ranked 2 - Working with communities to create multipurpose community hubs for new residential developments and improve existing community facilities

iii. Ranked 3 - Promoting Papakura as a venue for sporting excellence and sporting competitions, with the best facilities

9. At the Hearings, further information was tabled and local board members had the opportunity to further question submitters. The clear presentations and the time allowed for discussion meant that the local board did not have any unresolved queries to take up with technical officers before responding to the submissions.

Areas for Consideration

10. The Local Board Plan is Papakura Local Board’s strategic plan for the area and it is the key mechanism for advocacy to the Council’s Governing Body to obtain funding for projects and initiatives. As a high level and aspirational plan, it does not go into detail on the ‘business as usual’ and ongoing projects; this does not mean that those projects are not important and clearly they will still continue. This means that the board, through its day to day funding and governance of local work programmes, will pick up on the vast majority of the issues flagged in submissions. The individualised responses to submitters, which will be prepared in October after the plan’s adoption, will make clear how the board, or the council as a whole, intends to respond to detailed concerns in its day to day business.

11. There are some strategic points raised by submitters which can be picked up on more strongly within the narrative of the plan. These can be summarised as:

· Health related issues, such as smoke free, gambling, alcohol and drug related harm. Whilst the local board has no direct responsibility for health issues, it can strongly advocate to government, organisations and the private sector for further controls, changes to legislation and to the delivery of services and support. It can also raise awareness by sending clear signals to local communities about its stance on these issues.

· Community development opportunities, such as support for social enterprises, community projects and youth led initiatives. The board can provide direct funding for locally driven initiatives, traditionally through small scale local grants. There is a move nationally however, towards asset based community development models, which the board can advocate for and look for other ways to partner, enable or facilitate local delivery.

12. Additionally, there are some changes to phrasing and language in the draft plan which will need to be made in the final plan. As the draft was a consultation document designed to pose questions and prompt responses, some of the text was worded, for example, as “we think” (a matter is important or a project is a good idea). In the final plan, more positive language will need to be used so that the board’s position and proposals are clear to the reader. The importance of the plan for the local board’s advocacy to the Council’s Long Term Plan may also require that some ‘terminology’ is used, such as ‘Metropolitan Centre’ or ‘Spatial Priority’. If such terminology is used, it will be explained in plain language within the plan narrative.

Consideration

Local Board Views and Implications

13. The Papakura Draft Local Board Plan was produced by the local board in order to seek community and stakeholder feedback. The plan incorporates the views of the local board and the final adopted version will form the local board’s main advocacy mechanism to Auckland Council’s Governing Body.

Māori Impact Statement

14. The Papakura Local Board has given consideration to Māori outcomes throughout the development of the Papakura Local Board Plan; consequently the implementation of the Plan has the potential for positive outcomes for Māori.

15. The outcomes, objectives and initiatives included in the plan will support the delivery of the Auckland Plan Transformational shift 6 – “significantly lift Maori social and economic wellbeing”. The draft Papakura Local Board Plan includes initiatives of particular relevance to mana whenua and mataawaka. These include support for Māori businesses; training and skills programmes for Māori youth; protection and enhancement of the Manukau Harbour; improvement of water quality in catchment streams; and the identification and protection of wahi tapu in and around Papakura.

Implementation

16. Papakura Local Board will advocate for the inclusion of key projects and initiatives in Auckland Council’s Long Term Plan 2015-2022 in order to secure the necessary funding for implementation. The local board will also seek to partner with the private sector and with other organisations in order to deliver fully on the projects and initiatives set out in the Papakura Local Board Plan 2014-2017.

Attachments

No.	Title	Page
a View	Papakura Local Board Hearings Report - 27 August 2014	117
b View	Submissions on the Draft Papakur Local Board Plan 2014	121

Signatories

Authors	Karen Gadomski - Senior Local Board Advisor Papakura
Authorisers	Rex Hewitt - Relationship Manager

Papakura Local Board

17 September 2014

Row No.	Date of Resolution	Group reporting	Issue	Resolution/Description	Officer Item Referred to	COMMENTS
1	20 June 2012	Local and Sports Parks	Prince Edward Park	Resolution number PPK/2014/34 That whilst the Papakura Local Board appreciates there has been delays in progress for the design work at Prince Edward Park it is critical that the lighting works be completed by 24 March 2014. Resolution number PPK/2012/1 That the Papakura Sea Eagles Rugby League Club be thanked for their presentation and that the proposal be referred to parks staff for consideration and report back to the Papakura Local Board.	Andrew Moor	9 September 2014 *Andrew Moor emailed at 2.09pm advising:* Lights: Building consent has been issued Tenders for the physical work close 12/09/14 – 2pm Will award contract and set date, aiming for early in the new year Vector fees have been paid, project budget has been finalised Irrigation: Contract awarded, commencing 29/09/14 Liaising with the Softball Club to accommodate this. 30 July 2014 Andrew Moor emailed at 2.09pm advising: Lights · Resource consent obtained. · Building consent lodged – officers have identified that we need Watercare approval for excavations within 10m if a regional sewer, this is being progressed. · Awaiting Vector fees and costs, expecting any day now at which point the project budget can be finalised. · Procurement plan has been prepared and is awaiting approvals. This will go to tender and we need to allow 2 working weeks for contractors to price. · The poles and lights will be included in the tender and not split out. · Contract period will be 22 weeks, with 16 – 18 weeks for the supply of the materials, lighting columns and floodlights, 1 week for starting and 3 weeks for completing the job. Irrigation · Infrastructure growth charges have been paid. · Tender price received and preferred contractor in place. · Currently confirming start date. The project is still experiencing delays with consenting and delivery of components. With the change in weather and ground conditions on the fields the parks Advisor is compiling a number of options for the timing and execution of the project. This will be discussed with Board members and the League Club in an attempt to achieve the best outcome for the development of the park. The detailed design has now been completed, ready to be submitted for consenting. The lighting components have been selected. The suppliers have been asked to provide a timeframe of when these will be ready for installation. Once this is received an update and more accurate proposed completion date will be provided to the Board and Rugby League Club. The Project Team are currently working with the Lighting Designer to fast track the project. This will include the pre ordering of poles and light fixtures and shortening of the physical works tendering process. Staff will provide the Board and Rugby League Club with an updated time table as soon as it has been confirmed. Ongoing There have been delays with progress on the detailed design waiting for survey work to be undertaken. However, the project is now running again but the designer has flagged that the timeframe has now moved back. The Development Team are working with the designer to progress consents and get physical works underway as soon as possible. Have initial design and capacity work done for lighting based on feedback from clubs. Detailed design and pricing underway. Meeting with clubs again to feedback progress and decide on how the work will be staged over two years. Have agreed that irrigation and lighting are the next priorities for the park. LSP team have provided some options for possible lighting layouts. League Club to meet 14/08/13 and will feedback preference. Staff have met with the users and have developed a concept plan. Agreed that first stage of this would be irrigating the sportsfields and lighting one field. Work programmed for 2013/14 financial year. Meeting with user groups arranged for early April. Design work to proceed after this meeting. LSPS staff and Board Parks Portfolio members held a meeting with softball and rugby league clubs. Both clubs are open to working together to develop the reserve. They have provided staff with a breakdown of works they would like to see undertaken on Prince Edward. Staff to ascertain how these works can be fitted into current and future years budgets and then work with clubs and Board to prioritise and programme these. LSPS staff to make contact with Softball Club advising them of intention to develop master plan. Call meeting of softball and league and establish a user group committee for the reserve. Develop draft concept plan with users. Workshop with the Board – October 2012.
2	19 June 2013	Property CDAC	Papakura Museum - void	Resolution number PPK/2013/3 That the Papakura Local Board: a) Approves the allocation of $40,560 of operational funding from the current financial year 2012/2013 to the Papakura and Districts Historical Society, to increase the curator hours for the Papakura Museum over the two year period from 1 July 2013 to 30 June 2015. b) Requests that the Papakura and Districts Historical Society report monthly on the number of visitors, activities and programmes at the Papakura Museum, as a condition of funding. c) Requests a workshop on the issue of the development of the void space in the Papakura Museum including the costs and requirements with the appropriate council staff attending. d) Requests officers provide the board with a report outlining the specifications and design work required for the void space in the Papakura Museum.	Alison Farrell Leilani Unasa	Updated 9/09/14 – Raewyn Curran $250,000 allocated in Local Board Agreement to project to extend Papakura Museum. The project is currently sitting with the project manager, with a delivery date of 28 February 2015, which gives the Historic Places Society a month to set up the exhibition. The Board sent a letter of support to the Historic Places Society Consultation being undertaken as part of the Papakura Local Board Agreement Report to September 2013 meeting Being workshopped on 11 July 2013 followed by report to August business meeting.
3	16 July 2014	Local and Sports Parks	Karaka Harbourside	Resolution number PPK/2014/5 That the Papakura Local Board thank Mr Glenn Archibald for his presentation regarding the following issues: · Karaka Harbourside · Street Lighting issues at Prictor Street and Clevedon Road · Traffic speed and traffic volume on Prictor Street and Clevedon Road · Development Contributions · Issues with speed limit signage at Karaka · Auckland Transport roping off areas of berm which have been resown with grass seed	Andrew Moor	9 September 2014 Email from Andrew Moor: The coastal consultants engaged to address the erosion issues at Karaka Harbourside (Tonkin and Taylor) have undertaken an investigation of the site and provided Council with a number of options. The Parks and Coastal Teams have reviewed these and gone back to them with a preferred solution to address the issues that fits within the current budget. Tonkin and Taylor have now been engaged to prepare the necessary consent applications with the plan being to have this completed in time to undertake the physical works this summer as conditions allow. 30 July 2014 Trish Wayper emailed Andrew Moor at 1.47pm: Glenn Archibald attended the public forum of the July business meeting. One the subjects he discussed was Karaka Harbourside and the continuing issues being experienced there. Issues included: 1. Erosion 2. Clearance of gorse Glenn has suggested another site visit between yourself and the board members. Perhaps you could discuss this at your next portfolio update. Andrew Moor responded at 2.09pm: Will do.

Papakura Local Board

17 September 2014

PAPAKURA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

Date	ACHIEVEMENT
7 November 2013	Inaugural Meeting - Election of Chair, Bill McEntee and - Deputy Chair, Michael Turner
8 November 2013	Fireworks Spectacular
9 November 2013	Spring Clean
19 November 2013	Citizenship Ceremony
28 November 2013	Appointment of Board Members to Outside Organisations
28 November 2013	Appointment of Portfolio Allocations, Urban Design Champion, Business Improvement District (BID) Executive Committee and Resource Consent Public Notifications.
30 November 2013	Supported the Papakura Santa Parade
11 December 2013	Board agrees to release of Draft Annual Plan 2014/2015 including the draft Papakura Local Board Agreement 2014/2015 for public consultation
13 December 2013	Supported the Papakura Carols in the Park
29 January 2014	Appointment of Board Youth Portfolio Lead to the Papakura Youth Connections Steering Group
29 January 2014	Formal establishment of the Pukekiwiriki Paa Joint Management Committee
29 January 2014	Position Paper on Draft Psychoactive Substances approved
29 January 2014	Approved position statement to the Auckland Council submission on the proposed Auckland Unitary Plan
11 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Papakura Library
15 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Smiths Avenue and Papakura Library
18 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Takanini Stores
27 February 2014	Papakura Local Board Public Engagement – Workshop – Local Board Chambers
1 March 2014	Movies in the Park
2 March 2014	PIPs Canoe Day
8 March 2014	Southern Regional Hui – Local Board Plans
8 March 2014	Rosehill Family Fun Day
18 March 2014	Citizenship Ceremony
19 March 2014	Papakura Local Board Psychoactive Substances Regulations Submission feedback to form part of the Governing Body Submission to the Ministry of Health
19 March 2014	Papakura Local Board Objection to Liquor Licence Application – Harpreet Kaur Limited
29 March 2014	Papakura East Neighbourhood Policing Team Day
30 March 2014	Takaanini Reserve Neighbourhood Event
5 April 2014	Joint Papakura and Manurewa Elderly and Disability Engagement Session in collaboration with Counties Manukau DHB
16 April 2014	Approved the Papakura Local Economic Development Plan and Commerce and Industry Programme
25 April 2014	Attended ANZAC Day Services at Papakura and Drury
29 April 2014	Advocacy presentation to the Governing Body
	Council Controlled Organisations feedback submitted
	Funding Policy Review feedback submitted
30 April 2014	Inaugural Meeting Pukekiwiriki Paa Joint Management Committee
21 May 2014	Community Group Funding of $80,364.00 awarded in funding Round 2 of the 2013/14 financial year
23 May 2014	Members attended Liquor Licencing Hearing - BottleO
29 May 2014	Dawn blessing of Takaanini Reserve and Ihaka Takaanini Plinths
	Advocacy from the Board on the Takanini Interchange and motorway upgrade
	Advocacy from the Board on Psychoactive substances leading to the temporary withdrawal from the market.
18 June 2014	Approved the Papakura Local Board Community Development, Arts and Culture Work Programme 2014/2015
18 June 2014	Adopted the local content for the Annual Plan 2014/2015 including the Papakura Local Board Agreement 2014/2015
18 June 2014	Approved the Draft Local Board Plan 2014 for consultation
18 June 2014	Support for a joint scoping study with Southern Local Boards for the establishment of community recycling centres in the south.
18 June 2014	Approval of $15,000 funding to establish an annual Papakura Sports Awards
26 June 2014	Papakura Careers Expo
1 July 2014	Local Alcohol Policy Information Event - Stall
	Active promotion of Auckland Transport Parking Strategy consultation
	Active promotion of Long Term Plan youth engagement ‘My Vote Rule’
5 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
8 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
8 July 2014	Rosehill Residents Group – Consultation on Local Board Plan
8 July 2014	Conifer Grove Residents Association - Consultation on Local Board Plan
9 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
July 2014	Stakeholder engagement event of the Arts and Culture Strategic Action Plan
16 July 2014	A total of $6,000 awarded under the Local Event Support Fund
16 July 2014	Feedback provided on the draft Local Alcohol Policy, Local Board role in alcohol licensing applications and Allocation of decision making review
16 July 2014	A grant of $7,800 awarded from the 2014/2015 discretionary operational budget towards the provision of a WW1 centennial commemorative panel at Papakura Museum and external signage for the museum and library.
July/August 2014	SCP on draft local board plan - board members held three drop in sessions at Papakura library and have been attending meetings of residents groups and other organisations in order to encourage submissions.
20 August 2014	Approved funding of $8,500 for Manukau Harbour Forum Action Plan and Work Programme in 2014/2015
20 August 2014	Annual Report 2014/2014 – Chairs Foreword and Achievements approved
20 August 2014	Additional $5,000 grant approved towards Papakura Fireworks Spectacular 2014
20 August 2014	Feedback made on Draft Local Approved Products Policy
21 August 2014	Papakura Volunteer Awards
27 August 2014	Papakura Local Board Plan Hearing

Papakura Local Board

17 September 2014

WORKSHOP NOTES

What: Papakura Local Board Workshop

Where: Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When: 1.10 pm Wednesday, 13 August 2014

Present: Bill McEntee (from 1.15pm, until 2.45pm), Michael Turner (from 1.15pm), Graham Purdy, Stuart Britnell and Brent Catchpole

Apologies: Katrina Winn

Staff: Karen Gadomski, Raewyn Curran and Gaylene Harvey

Item

1. Community Facilities Network Plan

Staff: David Shamy and Aaron Jefferson

A powerpoint presentation was provided and feedback was sought on the draft Facilities Network Plan.

Feedback:

· Do not believe co-location of pool/recreation centre is achievable.

· Proposed gym facilities at Massey Park would compete with an existing community gym.

· Board support Action 50 but staff need to look at multi-purpose community hubs, e.g. utilise existing Takanini hall to develop community hub with library services etc.

· Item 23 on plan indicates investigation of insulation – this work has already been carried out.

Action:

Staff to incorporate Board feedback into Governing Body report.

2. Special Consultative Procedure (SCP) and Submissions to Local Board Plan

Staff: Karen Gadomski and Mary Hay

Staff advised 51 submissions received to date plus 9 proforma submissions regarding smokefree, with 12 to be heard. An overview of the hearings and deliberations process was also provided, noting that the portfolio meetings set for that day will be cancelled and a workshop was scheduled for the afternoon.

Feedback:

· Confusion was caused around wording in Local Board Plan in regard to pedestrian versus cars in town centre.

· Town Centre needs to be revitalised in some way.

· A number of transport issues were raised at drop in sessions.

3. Smiths Avenue Reserve – Long Term Future

Staff: Sally McComb, Manoj Ragupathy and Raewyn Curran

Staff provided a presentation on the background to the reserve and buildings, along with proposals for future use.

Feedback:

· What activities are being carried out in the community house at present?

· The Board could grant a lease with a peppercorn fee.

· Hall to remain as venue for hire with lease covering house only.

· Hall usage could be provided to a single group with 100% discount on certain days, but still allow other users to utilise hall and provide a proper reflection of usage.

Split classification of the reserve supported, noting that funding would need to come from Local Board discretionary budget to carry this out.

Action:

Staff to report to September/October business meeting for formal consideration of options, including risks and costs.

4. Regional Pest Management Plan

Staff: Amanda Peart, Varsha Belwalkar, Imogen Bassett, Rowena Gilchrist and
Ron Matthews

Staff provided an overview of the draft Regional Pest Management Plan and sought feedback.

Feedback:

· Provisions for identifying privet and gorse as a pest need to be put in plan.

· Pampas competing with Toetoe an issue

Action:

LBS staff to provide informal feedback for staff to consider in revised plan going to Governing Body committee.

5. Swimming Pool Fencing Exemptions Process

Staff: Jan Barnard

Staff provided a presentation on the principles of the Fencing of Swimming Pools Act and the process that would be carried out for applications.

Feedback:

· Any future site visits to be done with Inspector present.

Action:

Report to August business meeting with 4 applications.

The workshop closed at 3.50pm.

Papakura Local Board

17 September 2014

WORKSHOP NOTES

What: Papakura Local Board Workshop

Where: Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When: 1.10 pm Wednesday, 27 August 2014

Present: Bill McEntee, Stuart Britnell, Brent Catchpole and
Katrina Winn (from 3.10pm)

Apologies: Katrina Winn for lateness, Graham Purdy and Michael Turner for absence.

Staff: Karen Gadomski, Mary Hay and Gaylene Harvey

Item

1. Te Waka Angamua Services

Staff: Roger Jolley & David Rameka

A powerpoint presentation was provided on the context for engagement with Māori in Papakura.

Feedback:

· Useful to have the clarification about representation from mataawaka and mana whenua

· Previous arrangement with Papakura District Council and Te Roopu Kaitiaki O Papakura worked well but seems to have fizzled out following 2010 council reorganisation

Action:

Māori focus group southern hui to take place on 21 October with the other three local boards participating in this project (Manurewa, Mangere-Otahuhu and Otara-Papatoetoe). This will involve a report back from the focus group on the work on strategies to enhance Maori input into local board decision making.

2. Mana Whenua Engagement

Staff: Mary Hay

Staff tabled a list of Mana Whenua within the local board rohe, which tracks contact between the board and mana whenua authorities. The board was asked to give guidance about whether they would like further contact to be made with any groups.

Action:

Staff to check that board agendas and minutes being sent out to iwi representatives as agreed after March hui.

Mary to circulate IMSB Māori Plan Issues of Significance to members as this is a useful guide about what are likely to be key issues for Maori..

Mary to respond to an offer from Waikato Tainui to meet staff, once the board has indicated what matters they would like to raise.

3. Heritage Incentives Policy

Staff: Raewyn Sendles

Staff provided a presentation on the proposed Heritage Incentives Policy and sought feedback from the Board on any changes required.

Feedback:

· Need to consider preservation of natural bush areas, i.e. Margans Bush/Kirks Bush

· When is a heritage survey planned as there are not many buildings identified for protection at the moment?

· What support is available for residents to assist with stressed scheduled trees/native bush? Response was to contact Heritage arborist.

· Pest management of privet needs to come under this policy as well as Regional Pest Management Plan.

· Board supports principles and approach to utilising SEAs identified in PAUP.

· Top three preferences are Environmental & Heritage grants, Fencing and Riparian Planting Schemes, Free resources of plants/herbicides being available.

Action:

Staff to report to September business meeting for formal consideration and feedback.

4. Performance Report to year end 30 June 2014

Staff: Faithe Smith

Staff provided an overview of the of the quarterly performance report to 30 June 2014.

Feedback:

· Board provided feedback on a number of issues contained within the report, i.e. updates required etc. Staff took notes for review prior to the report going on the business meeting agenda.

Action:

Staff to report to September business meeting for formal consideration.

The workshop closed at 3.43pm.

Papakura Local Board

17 September 2014

WORKSHOP NOTES

What: Papakura Local Board Workshop

Where: Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When: 1.00 pm Wednesday, 03 September 2014

Present: Bill McEntee, Stuart Britnell, Brent Catchpole, Graham Purdy, Michael Turner and Katrina Winn.

Apologies:

Staff: Karen Gadomski, Raewyn Curran and Trish Wayper

Item

1. Community Facilities Renewals

Staff: Peter Loud and Mark Jones

Mark Jones outlined the community facilities renewals for 2014 as per Attachment A to the Agenda.

Feedback:

· Drury Hall – fluorescent and other lighting needs replacement

· Elizabeth Campbell Centre – deferred for a year

· Drury Hall – installation of ramp and floor upgrade to be undertaken in this financial year.

Action:

Staff to action community facilities renewals programme as discussed with the board.

2. Urban Design Discussion

Staff: Raewyn Curran and Felicity Merrington

Feedback:

Possible projects For Papakura

· Railway West Intersection with Wood Street – give this priority as part of the ‘Pulling it all together’ recommendation

· Great South Road Intersection with Opaheke Road – investigate this as secondary priority

· Clevedon / Willis / Marne road Roundabout – do not scope

· Support scoping of the ‘Pulling it all together’ recommendation. Plus, Option B – ‘Improving way finding aesthetics, and safety for the Train Station, Particularly the Arrival Plaza’. Investigate this as part of creating safe access to the town centre and making the Station Safer after dark.

· Further scope the idea of using lighting through the town to create a ‘town trail’, and ‘highlighting key landmarks’ – explore the idea of painting the art gallery with a mural – already being progressed through Arts and Culture Portfolio.

· Noting that additional work needs to be done to identify whether the capital transport fund can be spent on all of these elements.

· Additionally, scope feasibility of providing covered walkways as part of this plan – with priority given to Averill Street and then to Wood Street.

· Note, that it is not possible to erect a canopy over the train station walkways. Auckland Transport has scoped this on the request of the Board and there are structural issues that prevent this being possible.

Unallocated Transport Capital Fund Monies

o Note that this still leaves the Board with a substantial amount of capital transport fund monies that needs to be allocated to projects in the very near future. Auckland Transport needs more specific direction from the Board to have time to scope, prioritise, and plan for these as a significant lead-in time is required. The original deadline of August 2014 has been missed.

Action:

Further information to be supplied to the Board’s September 2014 business meeting.

3. Local Board Plan Submissions

Staff: Karen Gadomski

Members worked through the written and verbal submissions received to the Draft Local Board Plan and discussed what changes could be made to the plan in response. It was noted that all submitters would receive a detailed response letter following the adoption of the plan in October.

Feedback:

Submission Number 4707 – Drury Community Committee – David Wakefield (Chair)

Slippery Creek Footbridge – Andrew Moor had confirmed this was already programmed – Karen to check timeframe

Drury Rail Station – referenced in Mayor’s Proposal

Drury Business Park – Infrastructure would be covered by resource consent conditions, taking forward the issues raised and agreed upon through the plan change process.

Submission Number 6959 – Papakura City Football Club – Gavin Findlay

Covered on pages 23 and 24 of the plan – several sports would need to be considered in this area.

Submission Number 7631 – Hapai te Hauora Tapui – Maori Public Health – Anthony Hawke

Gambling harm not mentioned in plan – to be included under the Outcome: Strong, Safe and Healthy Communities

Submission Number 4713 – Te Ara Tangatu o Te Iwi o Ngatiteata Waiohua Inc Society – Dame Nganeko Manhinnick

Health of Manukau Harbour – board fully support this through the Manukau Harbour Forum and there are several references to water quality and the harbour in the draft plan – look at how these might be strengthened.

Submission Number 4702 – Benjamin Ross

Many good points made around town centre development, sustainability and local transport connections – wording could perhaps be strengthened in the plan. Also supported the Takanini Library Project – for clarity, wording in the plan to be altered to reflect that this project is still in the scoping stage.

Submission Number 7777 – Cancer Society Auckland Division Inc – John Loof (Chief Executive Officer)

Support smoke free policy – to be added under Outcome: Strong, Safe and Healthy Communities.

Submission Number 7864 – Auckland Football Federation – David Parker and Drury United AFC Representative

Multi-purpose facilities needed – look at making wording in plan clearer.

Submission Number 4615 – Auckland Bowls Inc – Phil Vyver

Need to undertake discussions with Parks and Reserves Department.

Submission Number 4681 – Rosehill Community Group

Submission points covered in plan, some wording to be expanded around community led initiatives and social enterprise.

Submission Number 4693 – Papakura Youth Council – Jason Mareroa, Candice Ormsbay and Submission Number 8132 – Dylan Holmes

Wording in plan to be expanded concerning backing from the Board for Youth Council’s proposed projects.

Submission Number 6676 – Te Ara Ha Ora – Zoe Martin-Hawke

Support smoke free policy – to be added under Outcome: Strong, Safe and Healthy Communities

Action:

· Karen to re-draft plan taking on board feedback raised above, change to more positive phrasing for final plan and use language like ‘metropolitan centre’ to assist with board’s advocacy for LTP funding.

· Investigate “Pride in Papakura” strapline on the cover of the Plan.

· Portfolios – details need to be expanded beyond the portfolio leads, and the use of commas or semi colons made consistent.

· Spatial Priorities – grade separation/bridges over the rail lines to be a priority advocacy area, particularly with electric trains being introduced early in 2015.

The workshop closed at 3.30 pm.

Chairperson	Bill McEntee
Deputy Chairperson	Michael Turner
Members	Stuart Britnell
	Brent Catchpole
	Graham Purdy
	Katrina Winn

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager