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Resolution number PPK/2014/175
MOVED
by Member DG Purdy, seconded by Deputy Chairperson MV Turner:
That the Papakura
Local Board:
Local Grants Programme
a) Supports
the provisions of the local grants programme, as it provides local boards
with the flexibility to establish a range of funding schemes which reflect
the priorities identified in the Auckland Plan and aligned local board plans.
b) Supports
the provisions for local boards to approve their local grants programme for
each financial year, in accordance with the draft Community grants policy.
This includes:
o
drawing upon local board plans to determine priority areas
for community grants
o
the total budget available for community grants for the
financial year
o
the ability to ring-fence a portion of their budget for
specific purposes or recurring, multi-year grants
o
any additional accountability and performance measures
relating to recurring, multi-year grants
o
the number of funding rounds per year
o
the mechanism for recipients to report back on how their
grant benefitted the community
o
any additional exclusions
o
any thresholds for local grants.
c) Recommends
that local boards have the discretion to set their own thresholds for local
grants, rather than adopting the proposed ‘up to $1,000 for Fast Response
Local Grants’ and ‘over $1,000 for Local Grants’ thresholds.
d) Supports
the draft Community grants policy provisions for multi-board grants, to be
utilised as appropriate and at the discretion of local boards. Implementing
this mechanism gives local boards the discretion to determine if existing
joint funding committees will continue or not, which may mean the
transitional phase as outlined in the report is not required.
Regional Grants Programme
e) Supports
a Regional grants programme which is focused on providing multi-year
strategic relationship grants and with key groups and organisations.
f) Supports
the creation of strategic regional grant schemes which support the
implementation of the Auckland Plan and related strategic action plans to
achieve agreed outcomes and priorities.
g) Recommends
that opportunities be sought to maximise the use of regional grants where
they can support, and add value to projects, activities and programmes
provided locally or across multiple local boards.
h) Note
that in supporting the Regional grants programme, the current financial
climate needs to be taken into account and requests as part of the Long-term
Plan, work be undertaken to investigate the redistribution of annual
contestable and recurring grant budgets held by operational departments are
mapped to local boards, given their key role in community development
i) Recommends
that no community grants budgets that are currently administered by local
boards or joint funding committees are reallocated for the purposes of
implementing the Regional grants programme.
Other Identified Issues
j) Recommends
that relevant staff from the Community Development, Arts and Culture, Parks,
Sport and Recreation and Infrastructure and Environmental Services report to
local boards with a work programme and communications plan, including key
dates and milestones to implement the new Community grants policy in
preparation for the 2015 / 2016 financial year.
k) Requests
that the Operations Division explore an integrated, and simple approach to
administering the various grants programmes for the benefit of applicants,
and also seek to locate a more efficient and effective way for all
departments to work together to provide local boards with support, analysis,
advice, monitoring and evaluation of community grants.
CARRIED
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